2021-03 Gittisham Gazette March 2021

A monthly Community Newsletter
Published by St. Michael’s Church and Gittisham Parish Council
March 2021 Edition 229

Spring has sprung


Well we seem to be well on the way to warmer times, the lovely wild flowers and
Shrove Tuesday leading us into Lent. Gittisham church usually collects ‘jars of change’ for
WaterAid and I do hope some of you have started collecting, I know not many people use coins these days but I’m sure you might be able to find a note.

Tip Tip Toe

Gittisham’s annual Tip, Tip Toe took place this year on Zoom to keep up the tradition on Shrove Tuesday with children going round the village chanting “tip, tip toe please for a penny and then we’ll go, if you haven’t got a penny a halfpenny will do, if you haven’t got a halfpenny then God bless you.”

2021 Census

Census weekend is the 21st March It is so important everyone takes part and we have made it easier for people to do so online on any device, with help and paper questionnaires for those that need them. Results will be available within 12 months, although personal records will be locked away for 100 years, kept safe for future generations. You should receive a paper copy in the post. For more information visit www.census.gov.uk

People in the news

Lewis Lawrence-Jones and Katalin Kristo announced their engagement on the 16th February.
Lewis is grandson of Lilian Hayman, Katalin comes from Szeged Hungary 20 miles from Serbia
we congratulate them and wish them every happiness.


Jack and Lize Hunt announced the arrival of Lily Florence Hunt , 4kgs , born in Dubai on
Sunday 17/1/21. Ruth sent some photos but I couldn’t copy them despite having permission as they were sent PDF. This is their first grandchild.


Hazel Snell has moved from Church Mead to a care home in Colaton Raleigh, we wish her
every happiness as she settles in.


Becky Knowles and James have moved to Torquay as James was able to get a transfer from his Ambulance station in Yeovil and is joining Becky at hers in Torquay. We will miss them and puppy Tor and wish them good house hunting.

Chris and Naomi Lancaster have moved to 2 Westgate, Chris is herdsman at Gittisham Farm
and Naomi (on furlough) works in the travel industry, we welcome them to Gittisham.

Gittisham Village Hall dates to save for your diary

THURSDAY 18th MARCH. FILM NIGHT. 7pm
The film will be Educating Rita, to be watched on BBC iPlayer, with chat before and discussion afterwards.
Zoom link below.
Join Zoom Meeting
https://us02web.zoom.us/j/85731315536?pwd=RGdRVmRrZ1lsWForbW1LcERCRGRFUT09
Meeting ID: 857 3131 5536
Passcode: 840046


SATURDAY APRIL 17th. GITTISHAM BAKE OFF 2
Following the successful and enjoyable baking last time we hope for another well supported Bake Off.
(Hamish has requested a single ingredient recipe!).
Zoom link will be in the April Gazette.


PLAY READING. Date in April to be confirmed
SATURDAY JUNE 26th: GITTISHAM BASH


A start to a summer of enjoyment! A great event to make up for all those missed birthday parties, Christmas get-togethers, Easter, Father’s Day, Burns Night….. We plan a Duck Race, BBQ, Bar, Band / Disco…..


SATURDAY 6TH AUGUST GITTISHAM FLOWER AND PRODUCE SHOW (See end of Gazette for full show schedule)

Proposed events and services for and around Easter

Mothering Sunday – due to Covid restrictions sadly there will be no service, but posies will be available in the church porch for collection.


National Day of Reflection: March 23rd will be exactly one year since lockdown for the Covid pandemic. From 11.50 to 12 noon one church bell will be rung followed by a minute’s silence at the Lych Gate, as part of the national day to reflect on our collective loss and to support those who’ve been bereaved. Other suggestions include shining a light in your window at 8pm for everyone to see.


Good Friday: A Cross will be brought from the church and affixed to the lych-gate and there will be a short service. There will be an invitation to place a flower by the Cross to remember those who have lost: their lives to the virus.


Easter Day: at 11.00am there will be a short service on the green and the bells will be rung and again an opportunity to place a flower by the cross as a sign of the new life promised by Christ’s Resurrection.


Easter Monday: we are planning for Easter Egg hunt in the church yard and/or trail round the village. Watch out for a poster in the porch or bus shelter in due course.: please, please, please remember to observe social distancing regulations for all the services and events. For further information see notices in church porch and posted on St Michael’s Gittisham Facebook Page.

Parish Council March report

EDDC / DCC Report.
Phil Twiss said in what has been a very difficult past year due to the pandemic, there is finally genuine cause for hope that we are emerging from it with the escalation of the COVID-19 vaccination programme, a reduction of daily cases, hospital and community deaths and a cautious roadmap in lifting lockdown restrictions, where we can look forward with optimism towards a good summer for us and our families and friends, as well as the recovery of our economy. He outlined DCC’s budget for 2021/22. There is to be an increase for a Band D Council Tax property by 4.99 per cent to £1,511.28 per household. Phil Twiss reminded councillors of DCC’s holiday food voucher scheme, which is a way of providing funds to ensure families of children who are eligible for free school meals during term time are able to purchase food over the holidays to replace the meals a child would have received during a school day. DCC has also been given Government funding to support a holiday activities and
food programme.
Susie Bond said EDDC had approved an increase in Council Tax of 3.41 per cent. Car park charges across the main car parks in East Devon are set to increase by 20 per cent (i.e. from £1 per hour to £1.20 per hour). However, this increase has been deferred to 2022 in an attempt to help businesses during the Covid recovery.


Finance. Members agreed the finances.


Crimes. January 2021, 1 x anti-social behaviour


Councillor vacancy (Vale ward) Carol Hall encouraged all councillors to speak to people who might be interested in joining the parish council.


Planning applications. 21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/ rear storey extension

Members had no objections.


Superfast broadband. Jurassic Fibre gave a short presentation to bring councillors up to speed on their plans to extend broadband infrastructure to Gittisham. Members heard that once construction was underway in summer 2021, the company would be in a position a few months down the line to offer individual installations. Residents interested in receiving the service should register on the Jurassic Fibre website, and in doing so there is no obligation to sign up for their services at a later date. Phil Twiss asked for reassurance that the roll-out would happen sooner than the end of 2021, but Matthew Galley said applying for road closures and such like for construction usually takes three months.


Scams. Janet Twist warned members that with Census Day due on 21st March, the latest round of scams would undoubtedly use the census in some way to trick people.

Bus shelters. Carol Hall explained that the swap system in the village and Vale bus shelters would finish at the end of March. Items in good condition will be passed to charity shops once they reopen, and those in poor condition will be disposed of.


Sports facilities. Carol Hall said she would be meeting Honiton Town Council’s chair to discuss how S106 money from the Hayne Farm development (which belongs to GPC) can be spent, and what proportion could be spent in Honiton itself. A proportion will be earmarked for Gittisham to use as appropriate.


Next meeting. This will be on 7th April at 7.30pm via Zoom.

St Michael’s Church, Honiton Mission Community and 200 Club

St. Michael’s Gittisham: Like the other members of the Mission Community St. Michael’s Church remains closed for visitors and services; however if you would like to contact our Lay Minister Julia Barrett her details are within the Mission Community piece below. The churchyard is of course open and is looking very springlike with all the grave flowers and daffodils coming up. Once we are permitted we hope to have a churchyard tidy-up with lots of people helping at the same time. At our PCC meeting on 4th March the annual accounts prepared by treasurer Ian Warne were ratified as was the annual report, thanks go to Ian for all his hard work as he has to prepare accounts in several different ways for the Diocese of Exeter.


The Honiton Mission Community: The website (honitoncofe.org) is updated regularly and has news about the latest guidelines on the new covid regulations there is also a link to the Gittisham website. The monthly newsletter Around the Parishes is included plus details of Rev’d Sue’s weekly Zoom Sunday Morning Worship at 10.00am, if you would like to join in this service do please email Rev’d Sue and she will forward the link sue41260@gmail.com There is also a ‘virtual’ Eucharist at 6.00pm. Julia our Lay Minister also holds a telephone (freephone) Morning Worship service at 11.00am to receive the details for this please email Julia on gshaminister@gmail.com or for those without internet ring her on 07763111367 or 01404 850680. St. Paul’s is still closed. The Parish office is also closed to visitors, but can be contacted on 01404 44035 or honitonteam@tiscali.co.uk and messages will be replied to when someone is available.


200 Club: March is the time to renew your 200 Club subscriptions (£12 per number per year)
There are some numbers available If you would like to have a number do please let me know, I can email or post an application form. Payment can be made by cheque – payable to Gittisham PCC, BACS or by standing order – I can email or post this form too. (Carol McCann 01404851113, 07946 409142, charli.mcc@mypostoffice.co.uk. Draws are made monthly with prizes of £40., £20., £15., £10., and £5., with 2 six monthly of £48.


MARCH 2021 200 CLUB RESULTS
1st Steve Minshall

2nd Margaret Ballantyne

3rd Michael Hawkins


4th Edith Phillips

5th Jane Whitehouse

6-monthly Helen Fuller

Printing

Gazette printing is still not possible with the lockdown situation, as the Parish Office in Honiton remains closed. The Gazette is also available on the Gittisham website gittisham.org.uk. If you would like a copy by email please let me have your email details or if you have no internet it can be posted to you until things get back to order some help with 2nd class postage would be appreciated, Carol McCann 3 School Cottages, Gittisham,Honiton, EX14 3H. I will leave a few copies in the Vale bus shelter again until the whole print run can be delivered by Peter and Ann again.

Contact details

Editor/Distributor:
Carol McCann 01404 851113/07946409142 charli.mcc@mypostoffice.co.uk. If you have events
or news items for inclusion in the Gazette do please email it to Carol as early as possible (using Arial font please) Copy date for April edition is the 29th March please. I hope to have the edition ready to send out on Friday 9th April.

Parish Council meeting minutes 3 March 2021

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 3RD MARCH 2021

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Present:

Gittisham Village Ward:

Cllr C Hall (Chair)

Cllr D Valentine

Cllr M Walker

Cllr A Rowe

Gittisham Vale Ward:

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk), Emma Talbot & Matthew Galley from Jurassic Fibre

Apologies for absence: PCSO Darren England

Before the meeting, Jurassic Fibre gave a short presentation to bring councillors up to speed on their plans to extend broadband infrastructure to Gittisham.  Emma Talbot explained that once construction was underway in summer 2021, the company would be in a position a few months down the line to offer individual installations.  She encouraged residents to register on the Jurassic Fibre website so the company could gauge interest, and  Matthew Galley added that registration did not oblige anybody to sign up for their services.  He said fibre to the premises broadband packages start from 30mbps / second and are based on rolling 30-day contracts.  Cllr Twiss asked for reassurance that the roll-out would happen sooner than the end of 2021, but Matthew Galley said applying for road closures and such like for construction usually takes three months.  He said they could not commit to a date until they understood fully the type of equipment needed to build the connection.  Cllrs Orchard & Valentine asked about installation costs.  Emma Talbot replied that in most cases this was not necessary, although Cllr Orchard said he had been quoted £500.   The Chair agreed to send to Emma Talbot the addresses which had previously indicated an interest in superfast broadband for information only. 

Emma Talbot & Matthew Galley left the meeting.

199/20   To accept and approve apologies

Apologies were received and accepted.

200/20   To confirm the minutes of the meeting held 3rd February 2021

The minutes of the meeting held on 3rd February 2021 were confirmed and signed by the Chair. 

201/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In January 2021, 1 crime reported: 1 x anti-social behaviour (Laburnum Close). 

The clerk agreed to contact Darren England again, and also follow up with the new area division commander, to see if it is possible to have more detailed reports from the police and more parish involvement in combating crime.

ACTION: Clerk to follow up with PCSO Darren England and Inspector John Gait.

202/20   To receive declarations of interest

None.

203/20   To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said he would circulate to members a suggested response to EDDC’s issues and options report, and invited councillors to comment by email in time for him to submit Gittisham PC’s response before 15th March 2021.

204/20   Reports from County Council and District Council representatives

Cllr Twiss said in what has been a very difficult past year due to the pandemic, there is finally genuine cause for hope that we are emerging from it with the roll out and escalation of the COVID-19 vaccination programme, a reduction of daily cases, hospital and community deaths and a cautious roadmap in lifting lockdown restrictions, where we can look forward with optimism towards a good summer for us and our families and friends, as well as the recovery of our economy.

Cllr Twiss argued that the Government budget announced today has many positives items in it, not least the continuation of support to individuals and businesses on what is sure to be a long road back to recovery. Devon County Council has to set its own budget and below are some key extracts from the 2021/22,169- page budget document.

DCC Budget

Financial targets are set for all the areas of activity that are undertaken by the County Council. Day-to-day expenditure and income are referred to as revenue and investment in assets is referred to as capital.  Elected members approve all budgets of the authority and throughout the year monitoring of expenditure and income is undertaken to ensure that spending remains under control.

The funding for the budget currently comes from several sources including council tax, business rates and government grants, fees and charges.  The 2021/22 Budget is set in the context of the ongoing Covid-19 global pandemic. The virus has had a devastating impact on public health, social care, the NHS and the economy. The national response has cost billions of pounds and has seen national debt rise to more than £2 trillion, levels not seen since the last world war.  In November the Chancellor announced a Government Spending Review (SR2020); it had been hoped that it would be a multi-year spending review, but this was not the case. The one-year spending review was followed in December with a one-year provisional settlement. Whilst not a generous settlement, Cllr Twiss said it is better than it might have been in the current economic climate and has allowed the authority to set a balanced budget with only modest savings being required.

Cllr Twiss outlined February’s Final Local Government Finance Settlement 2021/22, which is £103.2 million.  For DCC, there is to be an increase for a Band D Council Tax property by 4.99 per cent to £1,511.28 per household

Food poverty support for Families over Easter

The DCC holiday food voucher scheme is a way of providing funds to ensure families of children who are eligible for free school meals during term time are able to purchase food over the holidays; to replace the meals a child would have received during a school day.

Devon’s level of food insecurity has risen over the past 12 months, with rates of more than 20 per cent in Mid Devon, North Devon, and Teignbridge. The scheme will mean almost 16,000 food vouchers will be distributed to those families in need and that qualify.  The offer over the Easter period will be similar to that provided at Christmas and through the recent half term week. The main form of support will be through vouchers (£15 per week per child) which can be redeemed at a range of supermarkets. For families not able to access a supermarket (online or in person) a food parcel will be available.  The voucher scheme will continue to work alongside District Council COVID Hardship Funds, enabling a package of support (e.g. power, travel, advice services) to be awarded to applicants in tandem with food.  Additional funds remain available via the Early Help system so that families in need can be provided with other support alongside food.

Cllr Twiss said the COVID Winter Grant scheme run by Citizens Advice is also continuing, providing households with a grant to help towards energy costs. This helps clients who are facing a choice between heating and eating, this money is designed to cover the ‘heating’ element for a short period of time.

Devon Community Foundation have also been commissioned to map organisations providing food across Devon and help to build networks of support in each area, ensuing that food and associated needs are coordinated.

Holiday Activities & Food Programme

In November 2020 the Government announced a significant expansion of its tried and tested Holiday Activities and Food (HAF) programme. In areas of high deprivation this programme has provided healthy food and enriching activities during the summer holidays to children who receive benefits-related free school meals (FSM). It offered valuable support to families on lower incomes, giving them the opportunity to access rewarding activities alongside healthy meals over the school holidays. For 2021 the programme has been expanded to reach all Local Authority areas and will cover the Easter, summer and Christmas holiday period. As a result, Devon County Council has recently been allocated a substantial grant of up to £1,793,720 to develop, co-ordinate and deliver the programme which will offer:

• An activity and Food programme for children aged 5 -16 years who are eligible for Free School Meals; with the aim of making it a universal offer where possible.

• The programme will offer inclusive and accessible provision (for example, SEND, young carers, etc).

• The offer will consist of at least 4 hours, for 4 days a week, per child for 4 weeks in the summer, and for one week in Easter and Christmas holidays.

Devon County Council is keen to work with a wide range of partners to maximise resources and opportunities in the development of a county-wide HAF programme. Cllr Twiss said the council aims to do this by publicising what’s already on offer, upscaling provision where needed and offering support to develop new provision where gaps have been identified. The Easter programme will focus on the areas of Devon listed below (top 30 per cent deprivation indices) which is approximately 3,000 children. The intention is to roll it out over the whole county for all 16,000 children who wish to attend over the summer holidays and Christmas period.

Cllr Bond reminded members to complete the EDDC survey on the issues and options for a revised Local Plan (see minute ref 203/20).  The questionnaire is available here: https://eastdevon.gov.uk/news/2021/01/have-your-say-on-future-developments-in-east-devon-local-plan-consultation/ .  It can be completed by individuals, as well as the PC.

A first meeting of the Hayne Lane employment site Working Group is envisaged for the next couple of months. This is a site which was allocated for employment in the Local Plan and initial work will be carried out to assess options, including viability of the site. The working group will consist of officers from EDDC, Cllr Paul Hayward (Economy portfolio holder), the ward member for Gittisham, a representative from each of Gittisham Parish Council, Honiton Town Council and Combe Estate.

Meanwhile, EDDC approved an increase in Council Tax of 3.41 per cent, which represents £5/year for a Band D property. Devon County has increased their element of Council Tax by 4.99 per cent (which includes 3 per cent for adult social care), the Police by 6.73 per cent and Fire by 1.99 per cent. The average Town and Parish precept increase across the district is 2.37 per cent.

Car Park charges across the main car parks in East Devon were set to increase by 20 per cent (i.e. from £1 per hour to £1.20 per hour). However, this increase has been deferred to 2022 in an attempt to help businesses during the Covid recovery.  Meanwhile, Cllr Bond said the parish council would have received a survey on the Community Asset Transfer Procedure. It would be useful to complete even if there are no EDDC assets with the parish, so that EDDC has a complete picture across the district.

Otherwise work continues on coping with Covid and the rollout of business support and discretionary grants, to both businesses and individuals in East Devon.

ACTION: Clerk to complete Community Asset Transfer Procedure. 

Before he left, Cllr Twiss reminded members that next month, due to local elections in May, he would be entering the purdah period. 

Cllr Twiss left the meeting.

205/20   To consider the following planning applications:

  1. 21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/rear storey extension

Members had no objections to the application. 

206/20   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

20/2656/LBC Winsor Cottage Gittisham EX14 3AS Ground floor: remove walls in kitchen/breakfast room and install new door and removal of stone cladding around fireplace and under 2no. windows in lounge. First floor: remove and construct walls and doors in bedroom no.4; create door opening from bedroom no.1 onto landing for bathroom; remove and construct walls in bedroom no.1 to create ensuite and replace existing metal stair balustrade with timber balustrade.  Approval with conditions.

  • To receive an update on Highways

Cllr Orchard said on 9th February the signage for closure of the lane to Catshayes Farm had caused some confusion, leading to buses missing the village.  He said he had reported a blocked pipe in Hayne Lane to DCC Highways on 4th February, but not yet had a response.  Work on Hayne Lane for drainage, clearance of foliage and tarmac patching at the north end had been completed ahead of schedule. 

Forthcoming road closures in Gittisham Parish:

10 March              Outside parish, but road west of Buckerell from Orchard Cross will be closed for two days.

Cllr Walker said she thought potholes behind Truances Cottage had been repaired, and Cllr Bond urged everyone to use the appropriate website to report potholes as it appeared to be having some effect.  Cllr Rowe asked if the resurfacing had taken place at the junction with the Heathpark estate, but Cllr Orchard said it had been deferred several times.  Cllr Bond encouraged Cllr Rowe to mention this via the reporting website.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair explained that Honiton Town Council’s new clerk is keen for her to meet HTC’s chair to discuss how S106 money from the Hayne Farm development (which belongs to GPC) can be spent, and what proportion could be spent in Honiton itself.  Members discussed the history of these funds, suggestions put forward in the past and their viability.  Cllr Bond reminded councillors that the criteria for spending the S106 money is strict, and can only be spent on sports provision.  Members agreed that as the money came from the Hayne Farm development, it should mainly benefit those residents who would primarily be using sports facilities in Honiton.  They felt Gittisham should earmark roughly £40k for use in Gittisham parish on a new boules pitch, and for anything that would likely arise at Hayne Farm.  Cllr Bond encouraged Cllr Orchard to explore the new boules pitch in Seaton and how this had been acquired.  Advice from EDDC indicates that Gittisham PC must be consulted on how Honiton TC would spend the remaining funds.  Cllr Orchard reminded members that he had carried out a consultation exercise last year, and members heard that Honiton TC had also done this but would have to wait until all the money had been received before making any decisions on spending in consultation with Gittisham PC.

  • To receive an update on public transport

See Highways item above.  The clerk said the 10.46 Stagecoach bus had failed to turn up this morning, but Cllr Orchard said he did not think a real-time display board would be a priority for the company.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said there was no update on this.

ACTION: Cllr Twist to try getting more information on an alternative location for the defibrillator in time for the next meeting.

  • To consider climate change measures within the parish

Cllr Twist said there was no update on this.  Members discussed whether it was possible to support particular renewable energy providers, but concluded that this was best done on an individual level.

ACTION: Cllr Twist to comment on DCC’s draft resource & waste strategy.

ACTION: All to keep eyes open for new climate change initiatives that the PC can support.

  • To consider parish council support for scam awareness and security

Cllr Twist said a piece had appeared in February’s Gittisham Gazette.  She warned members that the next scam would undoubtedly be focused on the census, which is due on 21st March.

  • To consider limited residential development in the parish

Cllr Valentine said the pre-app submission to EDDC Planning was made on 25th February. The planning officer has 30 days to respond. In the meantime the focus will be on dwelling design and site infrastructure development. There will need to be (hopefully) a short period following receipt of the planning officer’s comments for any amendments before putting the proposals forward for public consultation. Details of this event remain to be finalised.

Regarding the use of CIL funding for a village “gateway”, the Chair said she had started a discussion on the village WhatsApp group and there appeared to be strong support.  She said the discussion had led to comments about speeding in the village, and therefore it would potentially be necessary to revisit this.  She suggested printing and laminating some ’20 is plenty’ signs to put on black bins etc, especially as children would start emerging in the spring.

  • To consider the parish emergency plan

Cllr Orchard said he had tidied up the text and added emergency contact numbers.  Cllr Rowe had smartened up the grit bin map and added lettered locations.  All that remains, he said, was to fill in the names and numbers of the various responsibilities.  Cllr Orchard added that as a result of his article last month in the Gittisham Gazette, one person from the Vale and one person from the village had come forward to offer help in the event of any emergency. 

ACTION: Chair to add parts about flooding, and meet Cllr Orchard to discuss the names currently in use within the document. 

  • To consider the refurbishment and maintenance of the village play area, and approve the annual play area inspection visit

Cllr Walker reported that the play area had been used recently in fine weather.  Members agreed to invite the RoSPA inspector to carry out the annual play area inspection.

ACTION: Cllr Walker to keep hand sanitiser at the entrance to the play area topped up, install rubbish bin and carry out regular inspections during fine weather and Easter holidays.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said that Len Abbott had maintained ditches and drains in February for three hours. 

ACTION: Cllr Walker to notify the lengthsman that Cllr Valentine would like to discuss a drainage ditch further up Dark Lane.

207/20   To receive a report from the Chair

The Chair thanked all members for their work, and said that the council appeared to be keeping on top of issues of concern and making progress on some of its initiatives.  She said it was unfortunate there had been an unpleasant situation over people using the private parking in front of the play area, and she would find out if the residents intended to put up some kind of sign. 

The Chair explained that the swap system in the village and Vale bus shelters would finish at the end of the month.  Items in good condition would be passed to charity shops, and those in poor condition would be disposed of. 

The Chair asked if grit bins should be topped up after a cold spell.

ACTION: Clerk to laminate signs for the Chair to put up in the bus shelters.  Cllr Walker to sweep the village bus shelter.

208/20   To consider updating the parish website to comply with accessibility standards

Cllr Rowe said he had discussed this with the clerk to understand how the site can comply with the latest accessibility standards.

ACTION: Cllr Rowe to continue work on council documents online.

209/20   To approve the internal auditor for 2021/22

Members resolved to appoint Alison Marshall for another year.

ACTION: Clerk to contact Alison Marshall.

210/20  To consider the practicalities of returning to face to face meetings from 7th May 2021, including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)

The clerk explained that Gittisham PC does not have a scheme of delegation, and this might be necessary if face to face meetings return but members are uncomfortable with that or the council cannot be quorate.  Cllr Bond said it was possible to hold meetings outdoors.  Members agreed with the Chair that it was acceptable to wait until the next meeting to decide whether to pursue a scheme of delegation for this purpose, although Cllr Valentine indicated that it would be wise to have a scheme of delegation in place in future for such things as emergency payments.

211/20   To approve the March payments and to note the current bank balance

It was resolved to approve the following payments:

1086       F J Clampin                          £226.37                 Clerk’s salary & expenses

1087       F J Clampin                          £629       Reimbursement for laptop computer

1088       F J Clampin                          £59.99   Reimbursement for Microsoft Office individual

1089       Michael Poll                          £60         Grass cutting, play area

1090       Len Abbott                           £42         3 hours lengthsman work, Feb 2021

1091       DALC                                    £36         Being a Good Councillor, 2 x sessions @£18 each inc. VAT    

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £16,185.60 (which includes the £7,000 in the business reserve account). 

The clerk said that the website hosting would need to be renewed at the beginning of April before the next meeting to ensure continuity of service, but she had not yet received an invoice.  The Chair said the clerk should avoid where possible paying this from her personal account, and suggested the provider should agree to maintain the service until payment could be approved at the next parish council meeting.  Members discussed the possibility of using internet banking in future; Cllr Twist said it was possible to set limits on payments done this way, and members agreed that with a scheme of delegation it would be easier to make necessary payments that needed to be done quickly.  The clerk said the current standing orders did not permit internet banking for a variety of reasons, including a need for two signatories.

ACTION: Clerk to enquire with other councils how they handle internet banking.

212/20   To consider the council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy and code of conduct

It was resolved to approve the above documents, once former councillors’ names had been removed and Chairman replaced with Chair.

213/20   Clerk’s Report

The clerk said she had not yet received any applications for the parish councillor vacancy.  The Chair encouraged all members to contact likely candidates.

214/20   For information only; items for the forward agenda

Face-to-face meetings & scheme of delegation.

215/20   To consider any late entry correspondence

Cllr Walker said one resident had been distressed by some young cyclists passing at speed through the village, playing loud music, and all members agreed to be alert to this.

216/20   Date of next two meetings 

Wednesday 7th April and Wednesday 5th May 2021 at 7.30pm via Zoom.  Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

There being no further business, the meeting closed at 2115 hrs.

Chair…………………………………….

7th April 2021

Parish Council meeting minutes 3 Feb 2021

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 3RD FEBRUARY 2021

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. 

Present:

Gittisham Village Ward

Cllr C Hall (Chair)

Cllr D Valentine

Cllr M Walker

Cllr A Rowe

Gittisham Vale Ward

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk), one member of the public

Apologies for absence: PCSO Darren England

Before the meeting, one member of the public suggested that an additional rubbish bin would be useful for the village green.

180/20   To accept and approve apologies

Apologies were received and accepted. 

181/20   To confirm the minutes of the meeting held 6th January 2021

The minutes of the meeting held on 6th January 2021 were confirmed and signed by the Chair. 

182/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In December 2020, 5 crimes reported: 4 x violence & sexual offences (Laburnum Close, Parsonage Lane, Cypress Close), 1 x anti-social behaviour (Parsonage Lane).

Having circulated the annual crime report, the clerk said she had raised questions with Darren England, asking if the parish council could do more to help combat crime.  Cllrs Orchard and Twist said that the parish council would like to have more detailed reports to know if the PC could be more proactive, as rising crime figures can affect things such as house insurance prices.  The clerk agreed to contact Darren England again.

ACTION: Clerk to follow up with PCSO Darren England to see how the police can be more involved.

183/20   To receive declarations of interest

None.

184/20   To consider actions from the last meeting not otherwise on the agenda

Cllr Twiss said he hoped Mike Brown from DCC Highways would be in touch with Cllr Rowe regarding grit bins.

185/20   Reports from County Council and District Council representatives

Cllr Twiss said it is very much a case of two steps forward, one step back this month.  But the vaccine rollout being delivered at a rapidly escalating pace in Devon and beyond gives a great deal of hope for a measured lifting of current restrictions and a much better summer than 2020, improving all of our mental health and wellbeing, as well as the local economy including jobs and inbound income from a likely ‘staycation boom”.

Covid-19

As we all see from media outlets, infection rates in the UK appear to have peaked and are now beginning to recede due to the impact of lockdown and the vaccination programme to a lesser degree. Thankfully we have no seen COVID variants in our area and with the new door to door testing regime in areas identified let’s hope it remains that way.

Cllr Twiss reported that he was able to visit County Hall last week where a pop-up testing site has been set up  and at full tilt is able to test up to 2,000 people each day, adding to other sites around Exeter. It is quite likely that in due course a vaccination site will also be sited at County Hall to add significant capacity to the programme, as well as more jabs being delivered at local G.P. surgeries and some private pharmacies in supermarket locations that have space to maintain social distancing.

A significant number of beds occupied by COVID patients at the RD&E NHS Trust sites are because of ‘out of area’ patients, but large numbers of frontline staff have been vaccinated and staff numbers returning to work is improving to ease the pressure a little.

Crime figures

Cllr Twiss said he recently met via Zoom Alison Hernandez, the Police & Crime Commissioner for Devon and Cornwall to discuss a wide range of issues and concerns, with Neil Parish our MP sitting in as his post bag is much the same as mine, albeit with a much higher volume of correspondence!

One of the matters raised was a lack of report of crime statistics to Parish and Town Councils by way of a regular report. The Devon and Cornwall Police web site at  https://www.devon-cornwall.police.uk/your-right-to-information/our-people/our-performance/crime-figures/ is now providing regular ‘high level’ data but does not enable you to drill down to parish level.  Cllr Twiss added that for him, he can only refine to Honiton Rural and Honiton Town, which helps, but only a little.

He said all parties had agreed that resources are problematic and that an annual parishes meeting (online and physical to maximise attendance) might have more relevance than bare statistics which are often skewed by one or two rarely occurring crimes and don’t really provide reasons or analysis behind the figures. Cllr Twiss said he was aware this idea has been mooted before and has been trialled successfully in the DCC Axminster Division, but he said he would actively try to make this happen. He circulated the data for Devon and Cornwall for September where the Honiton area features on pages 99 and 100 of the attached document.

Fairer funding for Schools

DCC is part of the F40. ‘Fairer funding for schools’ campaign where we lag significantly behind other counties and is clearly unfair. Cllr Twiss circulated the latest update on the issues facing our schools and education from all f40 members. This briefing has gone to MPs in the f40 areas,

Bridges and structures

For a change something a little more day to day about the work of DCC, said Cllr Twiss.  It’s the time of the year when the RAC Foundation release their annual bridge with 3,105 bridges (defined as structures over 1.5m in span) defined as being substandard. This was 1.6% up on the 3,055 figure twelve months before.  Devon County Council is responsible for more bridges than any other authority in the UK and is recognised as one of the UK’s leading authorities in structures asset management.

The term ‘substandard’ does not mean there is a problem with the bridge, he explained; it means we are managing 233 bridges that cannot carry the full 40 tonnes ‘standard’ highway load and only 3 of these need upgrading.  In 2019 this figure was 244. Ninety of these are ‘clapper’ bridges on Dartmoor National Park, which are performing well, and the remainder are either scheduled for strengthening work or have a weight limit. Those with weight limits are suitable for the road they are on, such as small lanes where large vehicles are unlikely to require access. DCC manage their bridge stock effectively in accordance with national guidelines to maintain the safety of the public.

Devon’s chief engineer made comment to the RAC Foundation following this year’s survey saying “Whilst the number of substandard bridges may appear worrying, there is often a good reason why a bridge falls into this category; it does not mean the bridge is unsafe as it will be managed by the Local Authority usually by a weight limit.

A restriction such as this may be wholly appropriate for the class of road and/or location, however the survey shows local authorities would want to remove 2,256 bridges out of this sub-standard category which can only be achieved by more investment through Government funding.”

The Chair said she would like to reiterate the difficulties experienced by people working from home and pupils home schooling with regard to slow or ineffective broadband.  Cllr Twiss acknowledged that broadband was still a problem in the village particularly, and he hoped to make progress on this very soon.  The Chair thanked Cllr Twiss for his work in the community.

Cllr Bond said East Devon District Council is currently consulting on the issues and options for a revised Local Plan. The questionnaire is here: https://eastdevon.gov.uk/news/2021/01/have-your-say-on-future-developments-in-east-devon-local-plan-consultation/  and it’s important for people to make their views known at this early stage of the review process.  Meanwhile, in the last 3 years, a total of 2,868 new homes were built within the district, which is comfortably over the target of 928 per annum.  The Chair said she welcomed the news that the district had exceeded its housing quota.

Cllr Bond explained that EDDC’s Cabinet had been meeting this evening to discuss whether to part-fund a masterplan for an extension to the Healthpark Industrial site at Hayne Lane. This is a site which was allocated in the Local Plan for employment. Consultants will be looking at the site primarily to establish viability and how best to bring the site forward.  Cllr Bond said she had added a recommendation that one member from Gittisham PC, Honiton TC and Combe Estate be invited to attend meetings of the working group.  The Chair thanked her for stressing Gittisham’s need to be involved in the process.  Cllr Valentine said he wanted to highlight that this is the first stage of the review of the current Local Plan; this is always the publication of an issues and options report, where the district council identifies what it sees as the key issues over the next 20 years.  Cllr Valentine urged the council to express either support for some of what EDDC is saying such as the renewables and energy-saving features, or concern regarding future growth for Honiton.  He reminded members that previous planning applications such as that for the south side of Honiton above the Vale may well come back into focus.  The consultation period expires on 15th March, so Cllr Valentine proposed to study the report and present his findings at the March PC meeting where the parish council can decide on its submission. The Chair encouraged all members to look through EDDC’s report and email him any thoughts.  If anyone would like a copy, please contact Cllr Bond.

ACTION: Cllr Valentine to prepare a report for the March meeting. 

Cllr Twiss left the meeting.

186/20   To consider the following planning applications:

  1. 20/2656/LBC Winsor Cottage Gittisham EX14 3AS Ground floor: remove walls in kitchen/breakfast room and install new door and removal of stone cladding around fireplace and under 2no. windows in lounge. First floor: remove and construct walls and doors in bedroom no.4; create door opening from bedroom no.1 onto landing for bathroom; remove and construct walls in bedroom no.1 to create ensuite and replace existing metal stair balustrade with timber balustrade

Members had no objection to the application.

187/20   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

Cllr Orchard said there were no updates since the last meeting.

  • To receive an update on Highways

Cllr Orchard said the railway bridge at the Forge was inspected the night of 18 January.  On Weds 20 Jan the old A30 under the new A30 dual carriageway was flooded during extended rain; DCC was aware of this, he said.  Cllr Orchard reported that the balancing pond south of Old Elm Rd had been so 70 per cent full, partly due he felt to DCC’s summer 2020 response not to clear the outlet grill.  However since 2nd February the grill has been cleared.  Cllr Orchard said he will get in touch with DCC’s Mike Brown to inform him of a blocked pipe at the entrance to a field on Hayne Lane.

Forthcoming road closures in Gittisham parish:

09 Feb:  Lane to Catshayes Farm: BT pole installations.

22-26 Feb              Chineway to Hare and Hounds. Water works.

24 Feb    Hayne Lane again: Pot hole repairs 24 Feb-05 Mar

Members heard that https://one.network/  is a good guide to all works. You may need to log in to create an account (free) to see forthcoming works up to 3 months hence.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said there was no update on this. 

  • To receive an update on public transport

Cllr Orchard said he had received a refreshingly honest apology from the Stagecoach Operations Manager about the non-arrival of the school bus on 18 December 2020, last day of term.  He said there was nothing else to report, but considering the police annual report is that in the parish there were 40 transport crimes of a total of 87 in the year, something is not adding up.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she had received an email from Adam Clark, Development Officer at Sovereign Housing asking for further information, which she has supplied. Cllr Twist believes his main point was asking about the electrical contractor we would use to install the defibrillator. She responded that the parish council agrees a contractor with themselves and Baker Estates.  The Chair said there was nothing more to be done for now.

  • To consider climate change measures within the parish

Cllr Twist said she had investigated the provision of renewable energy suppliers, of which there were 4 including Ecotricity. However changing companies is not the best route to take, she cautioned, as some companies (especially smaller ones) are going bust with alarming regularity, and your account is transferred by OFGEM to which ever company is prepared to take the accounts.

Electric Vehicle Charging Points

Cllr Twist reported that she had received an email from Alastair Mumford (Corporate Energy Manager, DCC), who stated they were in the process of providing more information to ORCS, and hoped to get back to her in about 4 weeks.  There is additional funding available from the Government, announced yesterday.

Cllr Twist said she had spoken to Bob Nelson the Chair of Broadhembury PC about their EVCPs which have been installed for about 2 years. They received their funding through a grant from the Department of Transport, via the Energy Saving Trust, and received 75 per cent of the cost. They chose Pod Points (EDF) which are accessed via an app.  Cllr Twist said she had also spoken to Talaton’s parish clerk about their plans.  The Chair said perhaps the electric pool car would be worth pursuing alongside the charging point, and encouraged people to come forward with other energy-saving ideas for the parish.

  • To consider parish council support for scam awareness and security

Cllr Twist said that information released last week shows that fraud including credit cards, identity and cyber, is the most prevalent crime in Britain costing £190 billion a year.

ACTION: Cllr Twist to draw up a poster based on Neighbourhood Watch information about vaccine scams, and Cllr Orchard and the clerk to put on noticeboards.

  • To consider limited residential development in the parish

Cllr Valentine said preparations are in hand for having a pre-app meeting with EDDC planning (no date finalised yet). It has been necessary to extend the boundary of the site in a westerly direction for about 10 metres to help with accommodating a turning circle for larger vehicles, extending gardens and helping with surface water attenuation proposals.  It is not anticipated that this will introduce any new planning problem since the previous planning permission granted in 1999 extended the site significantly in a westerly direction. Cllr Valentine reported that we are close to having a preferred scheme and details will be advised asap.  Members agreed they endorsed the progress taking place with the Gittisham CLT, and the work it has been undertaking to date.  Cllr Valentine said the Government appeared to be positive towards community-led developments, as it has recently given a further £4m to the Community Housing Fund.  This is revenue funding, not capital, to help organisations such as CLTs get to the point of securing planning permission.

Cllr Valentine said that EDDC has 30 days from the pre-app meeting to feed back any comments, and after that there is the potential to move forward to submitting a planning application.  At that point, Cllr Valentine said he would like to arrange a community event in March to seek wider community support for the proposal.  Members discussed how this could be organised given the current Covid restrictions in place; the Chair confirmed it was not possible to use the village hall, and thought it was likely the other venues in the village would present the same issues.  It was agreed an outside event might be a possibility, with display boards installed so that people could attend at their own convenience while respecting social distancing.

Regarding the use of CIL funding for a village “gateway”, Cllr Valentine said this was not as straightforward as anticipated.  He had received a message from Tom Vaughan at DCC who said that if the community is considering investing in this, DCC may be able to support it if there is evidence of consultation and community approval.  However, Mr Vaughan described issues with traffic speeds in Gittisham as “perceived”.  Members agreed that the traffic monitoring system had been installed in the wrong location previously, and did not therefore provide the necessary data to show speeding as an issue.

ACTION: Cllr Valentine to speak to Hamish Hall regarding online public consultations.

ACTION: Cllr Valentine to write an article for the Gittisham Gazette asking if people would support the parish council’s investigation into a village gateway.

  • To consider the parish emergency plan

Cllr Orchard said Cllr Rowe had uploaded the old plan and template for the modern plan onto Google Drive.  He added that there was now an additional paragraph on the location of defibrillators and how to use them, as well as ‘phone numbers for external agencies.  Cllr Orchard said there was a need for volunteers to come forward who could act in the event of an emergency weather event.  The Chair said she would contact the group of Covid volunteers, and Cllr Walker suggested one representative in the village, Hayne Farm and Vale respectively would be sensible.  Cllr Orchard said there would also be a private list of vulnerable people in the parish, and he had access to advice from Devon Communities Together on how this could meet data protection law.  The Chair asked for the emergency plan to be completed by the date of the next meeting.

ACTION: Cllr Orchard to write short article for the Gittisham Gazette asking for volunteers who would be able to assist in the case of extreme wet weather (flooding threat), and snow and ice for village, Vale and Hayne Farm areas.

  • To consider the refurbishment and maintenance of the village play area

Cllr Walker reported that a new family in the village had told her how delighted they are with the play area.  She said she would return the hand gel to the entrance, and keep the cleaning rota under review. 

ACTION: Cllr Walker to put hand sanitiser at the entrance to the play area.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said that Len Abbott had unblocked a drain on Honiton Lane where the pond had flooded after recent heavy rain.  He had also found another drain he was unaware of, so he will wait for the water level to drop before he excavates it.  The Chair said the heavy rain had mostly disappeared down the river, thanks to the lengthsman’s excellent work.

188/20   To receive a report from the Chair

The Chair said the off roading situation is improving with the involvement of Combe Estate, DCC  rights of way, Cllr Twiss, the police and locals.  All were using the proper channels, she reported, and thanked everybody for increasing the visibility of this problem.  The Chair said she would be contacting the local parish council chairs.

189/20   To consider a temporary solution to the absence of a postbox in Gittisham village

Members heard that the postbox had been taken down briefly while work continues on the building, but the box has since been reinstated.

190/20   To consider the casual vacancy in Gittisham Vale

The clerk said EDDC had informed her no requests had been received for an election to fill the vacancy, and the parish council could now proceed to co-opt.

ACTION: Clerk to put co-option policy into action.

191/20 To consider updating the parish website to comply with accessibility standards

The clerk said since the resignation of Andy Wilkins, she was looking for a volunteer to update the parish website to ensure it complies with the latest accessibility standards.

ACTION: The clerk to forward details of the requirement to Cllr Rowe, although there is no obligation on him to undertake this if the workload is not manageable with other commitments.

192/20 To approve a supplier for the Gittisham play area maintenance contract for 2021/22

The clerk said she had approached three contractors to invite them to bid for the annual maintenance contract. Members resolved to appoint Michael Poll for another year.

ACTION: Clerk to contact Michael Poll and thank him for his previous work.

193/20 To consider the frequency of parish council meetings, and to discuss the practicalities of returning to face to face meetings from 7th May 2021

Members agreed with the Chair that the schedule of meeting was not onerous, and they resolved to carry on as things stand.  Cllr Orchard added that if parish council meetings were less frequent than once a month, sub-committees would still have to meet for items such as planning.

The clerk explained that from 7th May 2021 the legislation regarding holding remote council meetings is due to end, and it was therefore necessary to plan for meeting face to face.  Prior to the meeting, she circulated guidance from DALC.  Members discussed how meetings could be held face to face, including half the council meeting one month and keeping meetings as short as possible.  Cllr Valentine cautioned that due diligence would have to be observed. Councillors agreed to review the scheme for delegation at next month’s meeting, so that the parish council is prepared to carry on business if there is no change in the legislation.

194/20   To approve the February payments and to note the current bank balance

It was resolved to approve the following payments:

1080       F J Clampin                          £225.52                 Clerk’s salary & expenses

1081       Combe Estate                      £10         Play area rent 01/01/2021-25/12/2030

1082       Gittisham PCC                     £157       Gittisham Gazette printing

1083       Gittisham PCC                     £23.50   Gittisham parish room hire 2020

1084       Len Abbott                            £84         6 hours lengthsman work, Jan 2021

1085       Arthur J Gallagher Insurance £266.81 public liability insurance (lengthsman)      

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £17,261.44 (which includes the £7,000 in the business reserve account). 

195/20   Clerk’s Report

The clerk said the alternative laptop was out of stock.  She explained that Cllr Rowe was due to attend DALC’s Being a Good Councillor four-part course in March, which the PC had approved at a previous meeting.  Regarding dog poo bins at Hayne Farm, she said she had not yet received a reply to the PC’s message to Baker Estates.

ACTION: Cllr Valentine to ask his son for recommendations of in-stock laptops. 

196/20   For information only; items for the forward agenda

Internal auditor’s contract 2021/22; website; face-to-face meetings, review of any outstanding policy documents

197/20   To consider any late entry correspondence

The Chair said she was pleased to see how proactive councillors had been.

198/20   Date of next two meetings  

Wednesday 3rd March and Wednesday 7th April 2021 at 7.30pm via Zoom.  Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

There being no further business, the meeting closed at 2100 hrs.

Chair…………………………………….

3rd March 2021

Parish Council agenda 3 March 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

25th February 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held via Zoom on Wednesday 3rd March 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/85253542815?pwd=Z3J3cmdMM3Q0eXBFc0ZwdmJjeHJjZz09

Meeting ID: 852 5354 2815

Passcode: 887729

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 3rd February 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/rear storey extension

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices (Cllr Orchard)

b) To receive an update on highways (Cllr Orchard)

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)

d) To receive an update on public transport (Cllr Orchard)

e) To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)

f) To consider climate change measures within the parish (Cllr Twist)

g) To consider parish council support for scam awareness and security (Cllr Twist)

h) To consider limited residential development in the parish (Cllr Valentine)

i) To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)

j) To consider the refurbishment and maintenance of the village play area, and approve the annual play area inspection visit (Cllr Walker)

k) To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

  1. To receive a report from the Chair
  2. To consider updating the parish website to comply with accessibility standards
  3. To approve the internal auditor for 2021-22
  4. To consider the practicalities of returning to face-to-face meetings from 7th May 2021 including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)
  5. To approve the March payments and to note the current bank balance:

F Clampin £224.86 + £1.51 clerk’s salary & expenses

F Clampin £629 reimbursement for laptop computer

F Clampin reimbursement for Microsoft Office £59.99

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60

DALC 2 x sessions Being a Good Councillor training @£18 each inc VAT (Alex Rowe) £36

NEST (clerk’s pension) £22.48

  1. To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy and code of conduct
  2. Clerk’s report
  3. For information only; items for the forward agenda
  4. To consider any late entry correspondence
  5. To note the date of the next two meetings, Wednesday 7th April and Wednesday 5th May 2021 at 7.30pm. 

Parish Council meeting minutes 6 January 2021

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 6TH JANUARY 2021

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. 

Present:

Gittisham Village Ward

Cllr C Hall (Chair)

Cllr D Valentine

Cllr M Walker

Cllr A Rowe

Gittisham Vale Ward:

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Fiona Clampin (clerk), one member of the public

Apologies for absence: Cllr Phil Twiss (DCC), PCSO Darren England

163/20   To accept and approve apologies

Apologies were received and accepted. 

164/20   To confirm the minutes of the meeting held 2nd December 2020

The minutes of the meeting held on 2nd December 2020 were confirmed and signed by the Chair. 

165/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In November 2020, 1 crime reported: 1 x shoplifting.

166/20   To receive declarations of interest

None.

167/20   To consider actions from the last meeting not otherwise on the agenda

The clerk said she had not yet contacted Mr Sellick regarding the gazette distribution, but would be writing to him.

Cllr Rowe said he had visited the store in the village and was satisfied there was a good supply of grit, salt and sandbags.  The Chair suggested that stocks of grit and salt should be kept under review as part of the parish emergency plan.  Cllr Orchard reminded members that there is a stock of sand at Gititsham Farm, and Cllr Rowe agreed to follow this up.  Cllr Twist said spreading some salt where Hayne Lane meets Meadow Acre would be worthwhile, and it was agreed to approach Cllr Twiss about a new green salt bin at the entrance to Old Elm Road by the gate. 

ACTION: Cllr Rowe to contact Russell Hayman about sand supplies at the farm. 

ACTION: The clerk to contact Cllr Twiss about the possibility of a new green salt bin. 

168/20   Reports from County Council and District Council representatives

Cllr Bond said she welcomed the news that the Government had bowed to pressure following their consultation on housing numbers and withdrawn the plan to impose annual development numbers of 1,614 houses on East Devon. Instead, the current number is 928 new houses per year, which in itself will be a difficult number to achieve, she said, but will be used as the benchmark for the ongoing Local Plan review.

169/20   To consider the following planning applications:

  1. a) 20/2657/FUL 26 Cypress Close Honiton EX14 2YW  Construction of single storey rear extension

b)    20/2437/FUL 2 Hamlet Cottages Weston EX14 3PB Construction of single storey rear extension

c)     20/2751/FUL Land At The West End Of Devonshire Road Heathpark Industrial Estate Honiton Construction of single storey industrial unit for use classes E, B2 & B8 including alterations to car park layout approved under 07/3056/MFUL

The clerk explained there had been a misunderstanding over the deadline for submitting responses to a) and b) because of the Christmas period.  However, councillors had no objections.

Members resolved not to object to c) subject to satisfactory measures being put into place to deal with surface water. 

170/20   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  1. To note the latest planning decision notices
  2. 20/2437/FUL Construction of single storey rear extension 2 Hamlet Cottages, Weston, EX14 EPB  Approval (standard time limit)
  3. 20/2657/FUL Construction of single storey rear extension – 26 Cypress Close Honiton EX14 2YW Approval (standard time limit)

Cllr Orchard agreed to take on responsibility for this brief.

a) To receive an update on Highways

Cllr Orchard agreed to take responsibility for the Highways brief, given his past career related to this area.  He explained that Network Rail is due to complete an annual inspection of the bridge by the Forge on the night of 18 January. The signs, with all the relevant information, explain what needs to be said, but unfortunately the contractors have put them by Hayne Lane bridge.  Cllr Orchard said he had informed Network Rail of the error.

b) To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said there was no update on this.  The Chair said she will ask a highways engineer for examples and costings for gateway schemes, if this can be funded from CIL.  Cllr Valentine said he had emailed Tom Vaughan at DCC to enquire about costs.  Cllr Bond said she had believed similar schemes existed which had been part-funded by CIL money.

c) To receive an update on public transport

Cllr Orchard reported that having had early assurances direct from Stagecoach that an earlier school bus would take children from King’s School on the last day of term 2020, the bus did not materialize.  Stagecoach had replied to say they were aware of it, and had received several complaints.  As yet, Cllr Orchard said he had not yet heard from the Operations Manager.

d) To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said there was no update on this.

e) To consider climate change measures within the parish

Cllr Twist said there was no update on this.  The clerk said Broadhembury PC’s chair had been in touch with her regarding the experience of securing an Electric Vehicle Charging point. 

ACTION: Clerk to forward Broadhembury chair’s email to Cllr Twist. 

f) To consider parish council support for scam awareness and security

Cllr Twist warned members and the public to be aware of the latest scam, which involves a message asking people for their personal details in connection with a Covid-19 vaccine.  She circulated the Devon Trading Standards newsletter to all the parish councillors.

g) To consider limited residential development in the parish

Cllr Valentine said the current work of the project team is focused on working with the architect in designing a suitable footprint for the proposed development having particular regard to access, surface water management and relationship with the adjacent Conservation Area and Listed Buildings with a few (!) design issues thrown in for good measure. A major challenge is producing a scheme which meets the expectations of the GCLT, the Combe Estate, the Housing Association and not forgetting the Planning Department at EDDC. It is hoped that a preferred option can be agreed within the next couple of weeks and that further discussions will then take place with EDDC Planners. This will be followed by a short period of amendment which in turn will be followed by a public consultation on the preferred option (details to be announced later).

h) To consider the parish emergency plan

Cllr Orchard said that he had been filling in some of the gaps in a template for the future when councillors an get together and address this properly.  The Chair said there will be some overlap between Councillors Valentine, Orchard and Rowe on this and advised them to stay in touch and produce a revised version as soon as possible.  Cllr Rowe suggested saving a version on Google Drive or similar, so that those involved could contribute to one saved document rather than multiple versions.

i) To consider the refurbishment and maintenance of the village play area

Cllr Walker explained that the play area will stay open during the current lockdown, although it is used infrequently during the winter.

j) To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said that Len Bartlett, very kindly, will be addressing the surplus water that runs from just below the bend at Catshayes to Talbot cottages.  Len Bartlett intends to address the lack of a ditch, as water simply pours out of the bank just below the big barn and creates a fast-flowing stream.  Members agreed to ask Pierre Graeber to draw a card to mark Len Abbott’s birthday.

171/20   To receive a report from the Chair

The Chair said the Covid-19 village support network is still in place, with recent contact to confirm volunteers are still able to help.  Some members said they knew of people in the parish who had received their first vaccination.

Off roading vehicles on bridleways at Westgate Hill

The Chair said she had encouraged parishioners to report damage to the DCC Rights of Way and to report illegal vehicles to the police.  She had also been in touch with Combe Estate to establish their position and Councillor Twiss has asked the DCC Rights of Way team for advice. Members hoped this would go some way to alleviating the problem, as a physical solution such as a barrier is unlikely. 

Grit bins/ice on roads

The Chair said there had been some correspondence around New Year’s Day and offers from villagers to spread grit in dangerous areas.  She advised that this needs to be comprehensively covered in the parish emergency plan.  Cllr Rowe has done a check on the bins again following the new year freeze and will request top-ups and investigate a central store. The Chair felt that the grit is there to be used in situations such as we face at new year but not for private ground, or the full length of the village or long term. The response at new year was appropriate, she said.

The Chair said she had not yet contacted the neighbouring parish council chairs about an annual meeting to share experiences and work together.

Internet

Councillor Twiss is making progress on improved broadband, the Chair reported.  Members agreed that with people working from home and school pupils now learning online, this cannot come soon enough.

172/20   To consider the casual vacancy in Gittisham Vale

The clerk said she had notified EDDC, and the councillor vacancy had been advertised.  If by 22nd January a request for an election to fill the vacancy is made in writing to the Returning Officer at EDDC by 10 electors for the ward, an election will be held to fill the vacancy; otherwise it will be filled by co-option. Members agreed to fill the Vice Chair position once the parish council was up to full strength.

173/20 To agree the budget for 2021/22

The clerk outlined likely expenditure for the rest of the current tax year, and circulated a spreadsheet showing forecast expenditure for 2021/22. Councillors suggested new lines for an additional defibrillator £2,000), dog poo bins (£450) and replacement for toddler swings (£500) in the village play area (estimated prices). Members resolved to set budget expenditure at £15,205 which includes contingency and depreciation of play area items. The forecast expenditure details have been circulated.

ACTION: The clerk to contact Graham Hutton at Baker Estates to request a dog poo bin at Hayne Farm, if the parish council funds a second.

174/20 To set the precept for 2021/22

Councillors agreed to increase the precept by 2 per cent in 2021/22, the balance of the budget to be taken from reserves. Councillors said they recognised the difficult circumstances brought about by the pandemic, but agreed it was necessary to balance the books and cover the council’s increasing costs.  The increase amounts to £163.20 shared across the whole parish, not per elector.

175/20 To approve the January payments and note the current bank balance

It was resolved to approve the following payments:

1077       F J Clampin                          £224.86  Clerk’s salary & expenses

1078       F J Clampin                          £40         Reimbursement for ICO annual subscription

1079       Websites Ahoy                      £17.50       Website maintenance        

DD          NEST                                     £22.48   Clerk’s pension in line with new rate of pay (5% employer, 5% employee)

Members were informed that the current bank balance stands at £18,050.75 (which includes the £7,000 in the business reserve account).  The clerk circulated a bank reconciliation showing the financial picture as of 30th November 2020.

176/20   Clerk’s Report

The clerk said the chosen laptop was still out of stock.

ACTION: Cllr Valentine to ask his son for recommendations of in-stock items. 

177/20 For information only; items for the forward agenda

Play area maintenance contract 2021/22; frequency of parish council meetings; website.

178/20 To consider any late entry correspondence

Cllr Valentine said the pothole problem opposite Gittisham Farm was getting worse.  The Chair explained that this is on the Highways team’s to-do list, but encouraged as many people as possible to report the situation to DCC https://www.devon.gov.uk/roadsandtransport/report-a-problem/ Cllr Bond said people should take photographs.

NB Since the meeting the potholes have been filled in.

179/20   Date of next two meetings.   Wednesday 3rd February and Wednesday 3rd March 2021 at 7.30pm via Zoom. 

Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue. There being no further business, the meeting closed at 2040 hrs.

Parish Council agenda 3 Feb 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

28th January 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held via Zoom on Wednesday 3rd February 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting
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Meeting ID: 842 7402 8684
Passcode: 028072

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 6th January 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
  8. a)             20/2656/LBC Winsor Cottage Gittisham EX14 3AS  Ground floor: remove walls in kitchen/breakfast room and install new door and removal of stone cladding around fireplace and under 2no. windows in lounge. First floor: remove and construct walls and doors in bedroom no.4; create door opening from bedroom no.1 onto landing for bathroom; remove and construct walls in bedroom no.1 to create ensuite and replace existing metal stair balustrade with timber balustrade
  9. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider a temporary solution to the absence of a postbox in Gittisham village
  3. To consider the casual vacancy in Gittisham Vale
  4. To consider updating the parish website to comply with accessibility standards
  5. To approve a supplier for the Gittisham play area maintenance contract, 2021-22
  6. To consider the frequency of parish council meetings, and to discuss the practicalities of returning to face-to-face meetings from 7th May 2021
  7. To approve the February payments and to note the current bank balance:

F Clampin £224.86 + £0.66 expenses

F Clampin £650 laptop computer

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Combe Estate play area rent 01/01/2021-25/12/2030 £10

Gittisham PCC (gazette printing 2020) £157

Gittisham PCC (parish room hire) £23.50

Arthur J Gallagher Insurance (lengthsman) £266.81

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 3rd March and Wednesday 7th April 2021 at 7.30pm. 

Parish Council agenda 6 Jan 2021

Clerk to the Council

Ms Fiona Clampin

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

Members of Gittisham Parish Council

You are hereby summoned to attend the January Parish Council Meeting to be held via Zoom on Wednesday 6th January 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting
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  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 2nd December 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
  8. a)             20/2657/FUL 26 Cypress Close Honiton EX14 2YW  Construction of single storey rear extension

b)             20/2437/FUL 2 Hamlet Cottages Weston EX14 3PB Construction of single storey rear extension

c)             20/2751/FUL Land At The West End Of Devonshire Road Heathpark Industrial Estate Honiton Construction of single storey industrial unit for use classes E, B2 & B8 including alterations to car park layout approved under 07/3056/MFUL

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices

b) To receive an update on highways

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)

d) To receive an update on public transport (Cllr Orchard)

e) To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)

f) To consider climate change measures within the parish (Cllr Twist)

g) To consider parish council support for scam awareness and security (Cllr Twist)

h) To consider limited residential development in the parish (Cllr Valentine)

i) To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)

j) To consider the refurbishment and maintenance of the village play area (Cllr Walker)

k) To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

  1. To receive a report from the Chair
  2. To consider the casual vacancy in Gittisham Vale
  3. To agree the budget for 2021-22
  4. To set the precept for 2021-22
  5. To approve the January payments and to note the current bank balance:

F Clampin £224.86 + £0.65 expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Information Commissioner annual membership £40

Clare Bryden (Websites Ahoy) maintenance £17.50

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 3rd February and Wednesday 3rd March 2021 at 7.30pm. 

Parish Council meeting minutes 2 December 2020

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 2ND DECEMBER 2020 via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. 

Present:

Gittisham Village Ward

Cllr C Hall (Chair)

Cllr D Valentine

Cllr M Walker

Cllr A Rowe

Gittisham Vale Ward:

Cllr A Wilkins (Vice Chair)

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Tom Biddle (Baker Estates), Graham Hutton (Baker Estates), Fiona Clampin (clerk), one member of the public

Apologies for absence: PCSO Darren England

Before the meeting, Tom Biddle & Graham Hutton from Baker Estates (BE) spoke as members of the public regarding agenda item 7a).  Graham Hutton provided an update on the Hayne Farm development, and told members that 43 of the affordable homes have either been handed over or are close to being handed over.  He explained how Baker Estates and its contractors had managed during the first lockdown.  He said many staff had been furloughed and turnover was down by one third, and this situation was part of the reason for the amendment to the application proposed, a Section 73 application which allows developers in principle to slightly modify approved consent.  Tom Biddle showed members plans of the site, and explained that BE had reviewed the site because of the risks associated with the coronavirus pandemic and subsequent impact on the business.  He said for plots 235–239, BE was proposing to replace the four one-bed and the one two-bed apartment with four two-bed houses and one three-bed house.  He explained that the storey height would stay the same, although the units would be different.  If approved, he said this would allow BE to make sales securely and help the company move forward over the next 12–18 months.  Graham Hutton added that Honiton Town Council had been supportive of the application at its meeting two weeks ago.

Cllr Valentine asked about the current projections for completion.  Graham Hutton replied that the affordable homes are forecast to be finished around the end of 2023, and the entire site within seven years (from the start date).  The open market properties would take longer, and at the time of publication the development was around half-way through construction.

Cllr Bond asked about the state of the market, and Graham Hutton replied that in general it was quite good.  He anticipated a wobble in the future however.

Cllr Orchard asked when the noticeboard frame was likely to be installed.  Graham Hutton responded that he would follow this up with the supplier, and members heard that in the future the board would be moving to the public open space near the substation.

Graham Hutton enquired as to how the residents of the development had integrated with the community.  The Chair said that pre-lockdown some residents had taken part in village activities.  Cllr Twist added that the development has its own Facebook page, and residents are definitely using the noticeboard to keep themselves informed.

147/20   To accept and approve apologies

Apologies were received and accepted. 

148/20   To confirm the minutes of the meeting held 4th November 2020

The minutes of the meeting held on 4th November 2020 were confirmed and signed by the Chair. 

149/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In October 2020, 3 crimes reported: 2 x anti-social behaviour, 1 x public order.

150/20   To receive declarations of interest

None.

151/20   To consider actions from the last meeting not otherwise on the agenda

The clerk said she had not been able to purchase the laptop, because it appeared to be out of stock in the two shops where it had been available previously.  Cllr Valentine said that stocks had diminished quite dramatically in computer components, and Cllr Twiss advised the clerk to wait a little longer for items to come back in stock as long as the DCC Locality Budget is spent before the end of financial year 2020/21.

Cllr Wilkins reported that he was in the process of setting up a suitable computer to review the website documents.

Cllr Wilkins said he had contacted Carol McCann to offer a roadworks item for the Gittisham Gazette, explaining that it may be subject to change.

Cllr Wilkins explained that the issue of traffic speeds and whether CIL money could be used to support traffic calming measures coming into the village from the west is being managed by the CLT Project Team.  He said that DCC rather than EDDC will be their contact point for any authorisation required, and funding would be considered once authorisation for the possible design is agreed.

Finally, Cllr Wilkins said he had contacted EDDC’s Electoral Services to discuss routes to restructuring the parish council, but was awaiting a response. 

152/20   Reports from County Council and District Council representatives

DCC Care home COVID-19 Testing

Cllr Twiss said that as is well documented, older people are generally more vulnerable to contracting COVID and the challenge is to given them maximum protection, keep them out of an acute hospital setting and through no fault of their own using up resources.

However, he explained that the Department of Health and Social Care is about to launch a huge expansion of testing in care homes, with their pledge being that by 18th December all care homes will have received sufficient test kits to enable:

All staff to be tested twice a week

All residents to be tested weekly

Up to two visits by two visitors every week (i.e. testing for up to four visits a week for every resident)

Most of the test kits will be the new ‘Lateral Flow Devices’ which give results in less than 30 minutes. This is really good news for the many care homes in East Devon and beyond, Cllr Twiss said.

This is a small-scale pilot involving eight care homes in Devon and DCC is one of three Local Authorities (also Hampshire and Cornwall) who were selected, based on low prevalence rates.  The aim of the pilot is to examine the role of how testing of visitors, alongside other existing infection prevention/control measures, maximises safety. It will run for four weeks from 16 November to 13 December 2020. Homes received training through online webinars on 12/13th November before commencing the pilot on 16th November.

The testing will use a combination of new rapid-results tests, as well as the tests already in use:

Weekly swab testing of regular visitors, using existing PCR swab testing technology

new Lateral Flow Devices (LFD) tests which are taken before visitors enter the home with results available within 15 to 30 minutes.

As LFDs are new technology, any positive tests will be confirmed with a PCR test.  Feedback from the homes is collected through weekly online sessions, facilitated by the DHSC, and this has been mainly positive said Cllr Twiss.  It’s been reported that the process is simple to follow, and meaningful contact whilst wearing full PPE is appreciated. Relatives and residents have been very emotional with the pilot bringing hope and a glimpse of the new normal.  Thirty visitors had been tested as of 20th November.  One visitor tested positive and went home to isolate whilst awaiting the result of the PCR result.  One visitor refused testing because they didn’t feel comfortable.

Mass vaccination programme

Cllr Twiss explained that the national COVID-19 mass vaccination programme is to commence in December 2020.  The focus of initial vaccination will be in staff and residents in care homes and those over 80 years of age.  A significant amount of work is taking place locally across the Devon-wide system to co-ordinate activity and ensure coverage across the county, and that there is an awareness how and when people can access the vaccine at their GP surgery or regional centre (Exeter).

He added that the Exeter Nightingale hospital has now received its first COVID-19 patients.  Since the beginning of July, the Nightingale Hospital Exeter has been providing local people with fast and safe access to a range of important diagnostic tests. These additional services will now stop at the Nightingale facility to allow the hospital to care for COVID-19 patients. Diagnostic tests will continue to be available to those who need them through existing diagnostic services across the region.  The 116-bed hospital is designed to provide care for patients with COVID-19 and can support both ventilated and non-ventilated care. Patients with COVID-19 who need the additional services available within an acute hospital will be cared for there.

ACTION: Cllr Twiss to email Cllr Bond with current occupancy figures.

Waste and recycling

All DCC-operated recycling Centres are open, but from recent personal experience in recent weeks very quiet, said Cllr Twiss.  Winter opening hours are in operation for most sites this is 9-4.30 Monday to Friday and 10-4.30pm Saturday and Sunday. They will be closed on Christmas day, Boxing Day and New Year’s Day.

Highways

Cllr Twiss said he was pleased to report that volumes of work across the Highways teams remains really high.  He reported that the recent wet weather has seen a significant number of problems on the network, but this has not held up the winter maintenance programme which officially started on 15th October, with the salt barns fully stocked, and all vehicles ready. 

Additional COVID-related contingency plans are also in place should they be required.  In many ways, Cllr Twiss said we are quite fortunate to have as many depots as we have, including one in Honiton that serves the eastern end of East Devon.  You may have seen recently that the new Network Operations Control Centre that has been set up now in Great Moor House to make sure our roads stay functioning throughout the year.  He added that with the recent second lockdown, traffic flows on the A-road network have again fallen, during the last couple of weeks week by about 30 per cent and at weekends by about 40 per cent, compared to the equivalent week in 2019.  With schools remaining open, the morning peak flows are virtually unchanged; the main changes are during the daytime and evening periods.

The DCC Highways Asset Team is extremely busy delivering its highest ever capital programme.  This larger budget is allowing the team to look beyond the normal priorities of Devon’s main A-roads and address some of the deterioration on the county’s important lower category roads.  These improvements and renewals across the network are beginning to be noticed by the travelling public as this work continues, said Cllr Twiss.  As ever, at this time of year, the DCC gully cleaning policy is under scrutiny as we experience a combination of leaf fall and an extended period of wet weather.  The team has carried out a detailed review of its approach to drainage cleaning which has resulted in a number of improvements. 

The second Doing What Matters project focused on the rebuild of the safety defect process and is now beginning to look at new software development with a view to rolling out a trial ‘beta’ system in the New Year.  The primary aim of the project is to improve the number of defects repaired at the first visit.  In order to achieve this, Cllr Twiss said DCC is investing in the amount of advance information recorded by its safety inspectors.

Cllr Bond said EDDC’s Cabinet has resolved to grant LED a subsidy to the tune of £732,000 to help mitigate the impact of Coronavirus. Leisure East Devon operates as a charitable trust and is therefore unable to access Government grant funding. (Had LED been operated by EDDC, it would have been eligible for funding, Cllr Bond explained.)  Given the importance of LED, which operates nine leisure and fitness centres including swimming pools and tennis courts across East Devon, to the health and well-being of residents, Cllr Bond said the council had no alternative. Full information is available here https://eastdevon.gov.uk/news/2020/11/east-devon-cabinet-recommends-urgent-subsidy-for-its-leisure-operators-following-impact-of-coronavirus-pandemic-and-requests-mp-and-government-assistance-for-a-level-financial-playing-field-with-other-councils/

Cllr Bond said she had circulated to parish councils a distilled version of the Government guidance on tiers and their restrictions, particularly now that East Devon is in tier 2. These will be reviewed on December 16.

153/20   To consider the following planning applications:

a) 20/2179/VAR Land West of Hayne Lane Gittisham Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types on plots 235-239 from apartments to 4 x 2 bed and 1 x 3 bed dwellings, amend the shape and size of the rear gardens associated with plots 234 and 240, and allow for a garage to be constructed serving plot 235.

b) 20/1726/FUL 1 Hamlet Cottages Weston EX14 3PB Change of use of an existing workshop (use Class B1(c)) to a residential dwelling (use class C3) with minor alterations

Cllr Twist explained in relation to a) that the density would not be greater with this variation, and that the two-bedroom houses had been very popular, more so than the flats.  Members agreed with the Chair’s comment that it was positive to see BE adapting to the market, and the proposal had no impact on drainage.  Councillors resolved to have no objection to the application.

Members resolved to object to b) on the grounds outlined previously, ie granting permission would establish a new residential unit in the countryside without agricultural need being sought, and it will act as a precedent for other opportunities in the future which would be detrimental to the overall policy-making of EDDC.

Tom Biddle and Graham Hutton left the meeting.

154/20   To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices

20/0781/FUL and 20/0782/LBC Rapshayes Farm, Gittisham EX14 3AB Conversion of barn to holiday let accommodation.  Approval.

 b) To receive an update on Highways

Cllr Wilkins said there had been no response from DCC regarding the situation with heavy vehicles entering and turning within Hayne Farm.

He circulated details of forthcoming roadworks in the parish:

18–19th January 2021 Lane Past Gittisham Forge, road closed for detailed bridge examination

9th February 2021 Lane to Cathayes Farm, road closed for replacement of two BT poles

22nd–26th February 2021 Outside Putts Corner caravan site, traffic control (two-way signals) to install back-to-back hydrants on the water main

25th February–5th March 2021 Hayne Lane from Hayne Farm to Beech Walk, road closed for patching

3rd March 2021 Road past Truances Dairy closed for replacement of one BT pole.

Cllr Orchard suggested that DCC should not carry out roadworks on school bus routes during term-time as a matter of policy.  Cllr Twiss replied that the situation with roadworks planned in Alfington for January could change, as things often do depending on the weather, staff availability and the holiday season.

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair said that there had not been any real progress on whether CIL money could be used to support traffic calming measures at the entrance to the proposed new development opposite Clysthayes.  Cllr Bond reminded members that CIL can be used to mitigate the impact of any development.  Cllr Twiss alerted councillors to the fact that a road crossing at the Beehive in Honiton had cost in the region of £50,000. 

The Chair said the parish council and the CLT could write to DCC to request a new traffic survey further up the hill going west, to support any application for traffic calming measures.  Cllr Twiss advised them to write to Tom Vaughan.

ACTION: Cllr Bond to contact EDDC about the possibility of using CIL money for the above-mentioned purpose. 

ACTION: Cllrs Wilkins & Valentine to contact DCC about the possibility of a new traffic survey. 

d) To receive an update on public transport

Cllr Orchard said the service over the past month had been good, on the whole.

e) To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she had received an email from Adam Clark, Development Officer at Sovereign Housing, who is now considering the request for a defibrillator to be installed.  The company would also be raising the request at their next site meeting, and hoped to provide Cllr Twist with an update before Christmas.  See also update from Graham Hutton before minute ref 147/20.

f) To consider climate change measures within the parish

Cllr Twist reported that the government’s Green Homes Grant scheme had been extended until March 2022.   Regarding Electric Vehicle Charging Points, Cllr Twist said she had registered an interest but received no further information from DCC about a proposal for an EVC for the village.  The clerk said Talaton PC’s clerk had been in touch asking if it was possible to share experiences on securing an EVC. 

ACTION: Clerk to pass on Cllr Twist’s details to the Talaton clerk; Clerk to obtain more information from Broadhembury regarding its two charging points behind the village hall. 

g) To consider parish council support for scam awareness and security

Cllr Twist said she had submitted a short article to the Gittisham Gazette in November, about scam awareness.  She explained that there are many websites that warn about scams and how to recognise scams, and she was focused on how we might recognise those people who are being scammed, and how we could distribute information to residents, for example if there were doorstep callers working in the area.  The Chair suggested that Facebook and WhatsApp could be a good way to do this.  Cllr Rowe said providers such as BT and TalkTalk have alert lists of scammers, which could be good for the older members of the parish.

h) To consider limited residential development in the parish

Cllr Valentine said South Devon Rural Housing Association had been appointed as the GCLT’s Housing Association partner. A project team has now been formed and consists of representatives from the GCLT Board, the architects (ECA), the housing association, the engineering consultants, Combe Estate and GCLT’s advisers, Wessex CLT Project. Cllr Valentine explained that the project team will lead and advise through the design stages and report back to the GCLT on a monthly basis. Initial options for the development of the site have been presented to the project team, and further options are currently in preparation. There will be a public consultation in the new year and further details will be published in due course.

i) To consider the parish emergency plan

Cllr Valentine said work on this had recommenced and further progress will be undertaken in the new year.

j) To consider the refurbishment and maintenance of the village play area

Cllr Walker said the repair of the tower planks had been carried out to a high standard. 

k) To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Members resolved to approve Cllr Walker’s suggestion for the lengthsman to carry out more work in the village play area.

ACTION: Cllr Walker to speak to Len Abbott about playground maintenance.

155/20   To receive a report from the Chair

The Chair said that while there had been no definite decisions made on how the parish council should be structured as the parish grows, she reminded members of Cllr Twiss’s suggestion that with the help of technology, it might not be necessary to meet at the same frequency as in the past.  She thanked councillors for their work during the year, and for bearing with the idiosyncrasies of Skype and Zoom since March.  She wished all members, their families and those who support the parish council a happy Christmas and a healthy 2021.

ACTION: All councillors to reflect on frequency of meetings and discuss at the February 2021 meeting.

156/20 To review the current state of gazette distribution and remuneration

The Chair said as the gazette had been distributed online since the first lockdown, it might be worth re-evaluating its distribution in the future.

ACTION: Clerk to write to Mr Sellick to inform him that the distribution is under review.

157/20 To approve and sign the annual CIL report 2019/20

The clerk distributed details of CIL income and expenditure for 2019/20. Members resolved to approve the document, and it was signed by the Chair.

ACTION: Clerk to upload the CIL document 2019/20 and send to EDDC.

158/20   To approve the December payments and to note the current bank balance

It was resolved to approve the following payments:

1073      F J Clampin                       £224.86 Clerk’s salary

1074      Len Abbott                         £147      10.5 hours lengthsman work, Nov 2020 (at £14/hr)

1075      Community Heartbeat Trust £324    Annual support cost for two defibrillators      

1076      Peter Sellick                       £26.66   Gazette distribution

DD         NEST                                 £22.48   Clerk’s pension in line with new rate of pay (5% employer, 5% employee)

Members were informed that the current bank balance stands at £18,356.24 (which includes the £7,000 in the business reserve account). 

159/20   Clerk’s Report

Members agreed that the parish council would pay for any future attendance on a DALC new councillors course for Cllrs Orchard and Rowe.  Each course (there are four) costs £15 + VAT.

ACTION: Clerk to look out for future course opportunities. 

160/20   For information only; items for the forward agenda

Cllr Wilkins said it would be necessary to include an item on the forward agenda for a new casual vacancy, as he was tendering his resignation from the parish council with immediate effect.  The Chair thanked Cllr Wilkins for his years of service and tenacity in serving the local community.  Members all agreed that when current Covid restrictions were lifted, a suitable outing to thank Cllr Wilkins could be arranged.

ACTION: Clerk to notify EDDC of vacancy.

Cllr Wilkins left the meeting.

161/20   To consider any late entry correspondence

None.

162/20   Date of next two meetings. 

Wednesday 6th January and Wednesday 3rd February 2021 at 7.30pm via Zoom.  Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

There being no further business, the meeting closed at 2055 hrs.

Chair…………………………………….

6th January 2021

Parish Council agenda 2 Dec 2020

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

26th November 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the November Parish Council Meeting to be held via Zoom on Wednesday 2nd December 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/89084699589?pwd=cjlvcVNXYlNSTHloRFdDYzBBUGZ2Zz09

Meeting ID: 890 8469 9589

Passcode: 651171

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 4th November 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             20/2179/VAR Land West of Hayne Lane Gittisham Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types on plots 235-239 from apartments to 4 x 2 bed and 1 x 3 bed dwellings, amend the shape and size of the rear gardens associated with plots 234 and 240, and allow for a garage to be constructed serving plot 235.

b)             20/1726/FUL 1 Hamlet Cottages Weston EX14 3PB Change of use of an existing workshop (use Class B1(c)) to a residential dwelling (use class C3) with minor alterations

  • To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Wilkins)
  • To receive an update on highways (Cllr Wilkins)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To review the current state of gazette distribution and remuneration
  3. To approve and sign the annual CIL report 2019/20
  4. To approve the December payments and to note the current bank balance:

F Clampin £224.86

Len Abbott lengthsman work, 10.5 hours @ 14/ hr £147

Peter Sellick gazette distribution £26.66

Community Heartbeat Trust annual support cost for two defibrillators £324

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 6th January and Wednesday 3rd February 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council meeting minutes 4 November 2020

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 4TH NOVEMBER 2020

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. 

Present:

Gittisham Village Ward

Cllr C Hall (Chair)

Cllr D Valentine

Cllr M Walker

Gittisham Vale Ward:

Cllr A Wilkins (Vice Chair)

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk), one member of the public

Apologies for absence: PCSO Darren England

130/20   To accept and approve apologies

Apologies were received and accepted. 

131/20   To confirm the minutes of the meeting held 7th October 2020

The clerk said the pay rate in minute ref 124/20 had been incorrectly reported and should read £11.53 / hr.  The minutes of the meeting held on 7th October 2020 were then confirmed and signed by the Chair. 

132/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In September 2020, 1 crime reported: 1 x anti-social behaviour. 

133/20   To receive declarations of interest

None.

134/20   To consider actions from the last meeting not otherwise on the agenda

The Chair said she had filled in the consultation on the Devon Local Flood Risk Management, and requested that GPC is involved with discussions on land management to alleviate flooding, such as in the Otter catchment.

The clerk said she had reported the empty grit bin at the bottom of Tommy Wax, and written to Mr Sellick regarding the gazette distribution.

Cllr Wilkins said his work on the website was ongoing.  He said that a proposed article on an electric car club was sent to all councillors on 8th October, with only one acknowledgement received.  Without endorsement from the council as a whole, he said he did not forward it for publication in the Gittisham Gazette.

135/20   Reports from County Council and District Council representatives

DCC Social Care

Cllr Twiss said as we go in to winter and a second COVID-19 lockdown, DCC Social Care teams have been planning and preparing for dealing with the fallout of the second wave, armed with a lot more knowledge and understanding than in the spring of 2020 and the first lockdown, with a focus on vulnerable people and unpaid carers.

Designated Care Homes

The Department of Health and Social Care has written to all local authorities setting out requirements to designate care settings for COVID-19 positive people who are not quite well enough to return straight home from an acute hospital. These settings will be inspected by the CQC for assurance of infection control measures. Whilst the settings could be existing care homes, the beds would need to be on separate wings or floors in order to avoid the risk of infecting other residents, and would require a separate staff group to support these residents.  No care home will be required to accept someone with a positive test result, and we are in the process of agreeing with local NHS providers how we can ensure we have suitable accommodation available to meet this need.

Supporting carers

Unpaid carers across Devon do an incredible amount work and this has only increased during the COVID-19 period, said Cllr Twiss, with recent research suggesting that nearly two-thirds of unpaid carers have not been able to take any breaks at all in the last six months.  In response to this, alongside NHS Devon CCG DCC has made grants of between £1,000 and £15,000 available to care providers, personal assistants, and carers themselves who can develop and provide innovative opportunities that will give other carers a break, during COVID-19. See https://www.devonnewscentre.info/new-funds-available-to-help-carers-take-a-break/ for how to apply.

Waste and recycling

The regulations and guidance for the second lockdown have been tweaked a little to widen what is and isn’t classified as being open and operating.  Cllr Twiss said he had received enquiries from members of the public about the Household Waste Recycling Centres (HWRC’s), but he said he could reassure members that DCC sites will not be closing.. There may be occasions where there are staff shortages and some temporary closure may be necessary but DCC will put out media communications about any situation that arises due to staff sickness/isolation.

COVID-19 funding for individuals, organisations and businesses

Cllr Twiss said DCC had allocated £192,100 from Government grants (and an additional DEFRA one using EDDC) to set up a hardship fund (with qualifying criteria) and process applications during the COVID-19 crisis. This fund is still very much open for business and applications and further details can be found at https://eastdevon.gov.uk/coronavirus-covid-19/benefits-and-council-tax/financial-hardship-fund-information

Street lighting in urban and applicable rural settings

Cllr Twiss reported that DCC has recently announced that all of its 79,000 streetlights will be converted to LED lights within the next two years – reducing carbon emissions by 75 per cent.  It comes as part of a working partnership with SSE Contracting who will be carrying out maintenance of streetlights in Devon and Torbay over the next ten years – with the aim of the contract being carbon neutral by 2030.  He said the company will be building on the work it has undertaken for DCC for more than 25 years, which has already seen around 34,000 street lights converted to low-energy LED technology since 2015, as well as the replacement of more than 5,400 street lighting columns. It will also look to improve the county’s Central Management System to remotely monitor and operate lighting more flexibly and efficiently and will eventually allow us to cease night scouting, saving further costs.  This street lighting contract is extremely important as DCC continues to reduce carbon emissions. Street lights account for a significant amount of DCC’s carbon emissions, Cllr Twiss said, and the conversion to LEDs alone will reduce carbon emissions by more than 15,000 tonnes each year, the equivalent of taking 8,000 cars off Devon’s roads.

DCC Highways

Planned works continue as near to normal as possible with maintenance and capital works taking places across the Division, including finally the lower end of Hayne Lane in the near future, where for selfish reasons Cllr Twiss confessed he was pleased as he continually finds himself in a wide rut between lanes on his bike when cycling that way, which will now be resurfaced!

Cllr Bond said that as the second lockdown is upon us, EDDC is prepared to keep the most vital services running throughout the next month (or possibly longer).  Waste and recycling services will carry on as normal.  LED leisure facilities will have to close.  Parks, gardens and public toilets which were Covid-secure will stay open.  The Community Support Hotline will be re-opened to support those in difficulty during lockdown, as well as supporting local community groups who are working hard to care for those in their areas.

Otherwise, Cllr Bond added, now that EDDC has pulled out of the Greater Exeter Strategic Plan, work is underway to review the Local Plan. The first step will be a ‘call for sites’. The administration is hoping to find sufficient smaller sites to fulfil the housing requirement.

Cllr Wilkins added that EDDC had introduced its £2 / day parking for the run-up to Christmas.

136/20   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  1. To note the latest planning decision notices

Cllr Wilkins said there were no new decision notices to report.

2. To receive an update on Highways

Cllr Wilkins said the situation with heavy vehicles entering and turning within Hayne farm has been raised with DCC through Phil. GPC is awaiting a proposal from DCC to solve the problem. For some reason, he said, DCC is of the opinion the issue is with articulated lorries parking overnight.  Cllr Orchard suggested that there is a clear signing strategy at similar junctions around Honiton, and asked why Meadowacre Road did not have one of these on the street name plate, plus at the junction into the closed area (junction with Hayne Lane).

Cllr Wilkins said that as Cllr Orchard had reported via email, the works on Hayne Lane were completed and the site cleared on Tuesday 27th October.  The two repaired culverts are working well and the retaining method, which he had not seen before, is neat.  It will be interesting to see how the system performs over time, he added.

Though not within the parish, Cllr Wilkins said the road through Alfington will be closed 18th -19th January 2021.  This means that traffic, including the school buses, traveling to and from Ottery will need to find an alternative route.  The diversion plan has yet to be published, but Cllr Wilkins said he suspected it will be via Fenny Bridges and Gosford Road.  He added that the road to The Forge would be closed for the same two days.

ACTION: Cllr Orchard to contact Stagecoach and DCC, to explain that the January works are happening simultaneously within a mile of each other, and to ask for them to be rescheduled during the school holidays.

ACTION: Cllr Wilkins to contact Carol McCann to offer a roadworks item for the Gittisham Gazette, explaining that it may be subject to change.

3. To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had the details of a couple of contractors, but had taken no further action on developing a boules pitch in the village.  Cllr Valentine said he had met the architects who would be designing the proposed limited housing development in the village, and discussed with them the possibility of trying to encourage the highway authority to instigate some form of traffic control coming into the village.  It’s something which other authorities have allowed parish councils to instigate and used CIL money for that purpose, he explained.  Cllr Twiss said this was not something which could be funded by S106, and suggested members contact EDDC to check the criteria for CIL.  Cllr Wilkins added this could be a way to revisit the provision of a mandatory speed limit through the village before the affordable housing element is begun.  The entrance to the housing development would be on a slight bend, and could present a problem for traffic movements in and out. 

ACTION: Cllr Wilkins to contact EDDC to research regulations and investigate potential costs.  To discuss in parallel at the CLT meeting in November. 

4. To receive an update on public transport

Regarding the roadworks on 18th November on lower Hayne Lane, Cllr Orchard said he had secured agreement in writing with the contractors for school buses to be allowed through the works area in the morning.  Cllr Twiss asked if he could be copied in to any future correspondence about the impact of any roadworks on the school buses.

ACTION: Cllr Orchard to follow up email to Stagecoach and DCC schools transport team.

5. To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she had received an email last week from Adam Clark, Development Officer at Sovereign Housing asking a number of questions about the installation of an AED, which she circulated around the parish council.  She added that Cllr Wilkins had kindly provided some of the information required which she included in her response to the email, and a draft of the response was circulated to councillors.  A copy was also sent to Robin Palmer, Project Manager at Baker Estates.  She said she would await Sovereign’s reply.  The block of flats where it’s hoped the AED could be located has just started to be built, and Cllr Twist said it would be good to have the electric connection included in the build rather than installed later at extra cost.

6. To consider climate change measures within the parish

Cllr Twist reported that the government’s Green Homes Grant scheme was featured on BBC Spotlight last week, specifically Cornwall, where there are complaints about only national firms being listed to carry out the work. It was feared that with the deadline of 31st March 2021 there will not be time to carry out the work in this region. Regarding Electric Vehicle Charging Points, Cllr Wilkins explained that he had handed this brief to Cllr Twist, as it appeared to fit better within her climate change portfolio.  Cllr Twist said there had been no further update on this for Gittisham. There was an article in the Midweek Herald on 28th October, written by Stuart Hughes of DCC about those charging points already installed in Devon and their strategy for more installations in the county.  Also for information Heron Farm has installed two electric charging points in their car park.

Cllr Twist said the police and trading standards had issued many warnings on scamming, (particularly cold calling) regarding the Green Homes grant.

7. To consider limited residential development in the parish

Cllr Valentine said that following the appointment of ECA as the architects acting on behalf of GCLT, a project team has now been established to assist and monitor the design process. The architects visited the site on Monday together with himself, Combe Estate and the advisors from Wessex CLT.  Cllr Valentine said he will also be meeting the engineers on site in due course. The second lockdown announcement may have a number of impacts which could introduce delays into the current project plan. Cllr Valentine said they are investigating the options for engaging with the community as part of the design process. Later this week, he added, the CLT would be interviewing, by Zoom, two housing associations who have indicated an interest in becoming the GCLT’s development partner.

The GCLT delayed AGM is due to take place on Tuesday 10th November at 7.30 pm via Zoom and the next board meeting is scheduled for Wednesday 18th November at 7.00 pm.  Cllr Valentine also updated members on a possible timetable for next steps in the process, which he explained was a target and not a guarantee.  He said the CLT was hoping to submit a planning application during the spring of 2021, following an exhibition of the various options which would have to overcome Covid restrictions somehow.  A decision could be expected by the end of the summer 2021; if approved, construction would begin towards the end of next year, and completion by the end of 2022.  Cllr Bond advised Cllr Valentine to have discussions with EDDC as soon as possible.  Cllr Wilkins told members he had updated the Gittisham website to include the three CLT meetings currently scheduled.

8. To consider the parish emergency plan

Cllr Valentine said there was no update on this.

9. To consider the refurbishment and maintenance of the village play area

Members heard that the supplier of the tower had been delayed visiting the play area to look at the split wood, but was due to visit w/c 9th November. Cllr Walker said she would continue to check everything was in order at the play area, but suggested the rota of weekly cleaning and maintenance checks was not necessary over the winter period. She added that Len Abbott would also visit the play area from time to time, and she said that the cleaning tools were stored at her house.

The Chair said that with reference to the hedge originally planned to screen the view opposite King’s Cottage, councillors had agreed that it could potentially present a safety issue if parents could not see their children climbing over the gate in the upper field.  She said Mike Dawes had suggested to withdraw his request for a hedge on safety grounds.  Members resolved to remind Russell Hayman of the agreement to maintain the hedge along the road in front of the play area at its current height in future, and at a lower level outside Parkers West.

Cllr Orchard said he had distributed to members a limited selection of replacement units and costs for the toddler swings. It was agreed to defer any payment until at least March 2021, depending on how much expenditure there has been in this financial year. The Chair advised Cllr Orchard to choose seats that meet the required safety standards.

ACTION: The clerk to respond to Mike Dawes and contact Russell Hayman.

10. To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman had been working on ditches etc and under the railway bridge at the bottom of Honiton Lane, and he would continue to carry out this kind of work throughout the winter.

137/20   To receive a report from the Chair

The Chair said the proposal to liaise with other parish councils would be carried forward to the next meeting. 

Members discussed a possible restructuring of the parish council, bearing in mind the growing numbers within the Hayne Farm development; Cllr Wilkins suggested it would be wise to have a clear idea of what was desirable before approaching EDDC.  Cllr Bond said in terms of the size of the parish council, it depends on the number of electors.  If it’s any help, she said, Feniton has seven parish councillors and it’s a bigger parish than the two Gittisham wards combined.  She offered to email the officer in charge of elections at EDDC to ask advice if GPC could set out what exactly the proposal was, and suggested that DALC could also help if required.  Cllr Twiss said with new technology, there was now much more work that could be carried out between meetings.

The Chair said the clerk had distributed descriptions of the clerk’s role and corresponding pay scales.  Members agreed with the Chair’s suggestion that the pay scale should remain at the current rate, given the clerk’s range of duties and the amount of parish expenditure.

ACTION: Cllr Wilkins to discuss routes to restructuring with EDDC.

Cllr Twiss left the meeting.

138/20   To consider the purchase of a computer for the parish clerk

The Chair said the clerk had circulated details of a laptop computer, based on research by Cllr Wilkins and Johnny Valentine.  Members resolved to purchase this model, the Acer Aspire 5 15.6in Ryzen 7 8GB 512GB FHD Laptop – Black, currently priced at £649.99 from Argos.  The clerk said the £400 contribution from DCC’s locality budget had been received.  Cllr Wilkins suggested that the laptop should have fully licensed applications with everything licensed and registered to the parish council. The laptop should be for official parish council use only and be labelled as being the property of the parish council. There should also be a file backup process in place and internet security installed.  The clerk agreed to add the purchase of the Microsoft Office Home & Business 2019 licence to the December 2020 agenda.

ACTION: Clerk to purchase the laptop using a personal credit card and claim back the cost in December.

139/20 To amend the parish council standing orders to allow for a secret ballot on a co-option vote

Members resolved to approve the change to the standing orders to allow for a secret ballot on a co-option vote.

140/20 To amend the parish council Covid standing orders to allow for secret ballots at remote meetings to be carried out by text / private message

Members resolved to approve the change to the Covid standing orders to allow for secret ballots at remote meetings to be carried out by text / private message.

141/20 To consider candidates for the Gittisham Village councillor vacancy and proceed to co-option as appropriate

Members followed the co-option procedures adopted at March 2020’s parish council meeting, with the amendments as outlined in minute ref 140/20.  Two candidates had come forward; members voted by text message and Alex Rowe was duly co-opted to the parish council (Gittisham Village ward) and summoned to attend the next meeting.  Members felt that both were strong candidates.

ACTION: Clerk to write and thank the unsuccessful candidate.

142/20   To approve the November payments and to note the current bank balance

It was resolved to approve the following payments:

1069       F J Clampin                          £224.86 + £3.60 expenses Clerk’s salary & expenses (at new rate of £11.53 / hr)

1070       F J Clampin                          £373.64 HMRC rebate of overpaid tax

1071       Michael Poll                          £60         Grass cutting play area (inv. ref 10054)

1072       Len Abbott                            £105       7.5 hours lengthsman work, Oct 2020 (at £14/hr)

DD          NEST                                     £22.48   Clerk’s pension in line with new rate of pay (5% employer, 5% employee)

Members were informed that the latest installment of CIL had been received (£6,156.58), and the current bank balance stands at £19,101.24 (which includes the £7,000 in the business reserve account). 

143/20   Clerk’s Report

The clerk asked if any councillor would like to volunteer as a snow warden.  Members agreed with Cllr Walker’s suggestion that new Cllr Rowe might like to step forward. 

ACTION: Clerk to pass Cllr Rowe’s details on to DCC and provide him with information on the role.

144/20   For information only; items for the forward agenda

Cllr Wilkins said the stream on the boundary between Gittisham and St Michael’s continues to back up beneath the Old Elm Road bridge. He said he had reported the matter to EDDC once again.  There has also been an issue with raw sewage flooding gardens at the far end of Ferndale Close, said Cllr Wilkins. Though not a parish council issue, residents requested he attend a discussion with South West Water on 15th October.  Unfortunately no solution was found.

It was agreed to include the following items on the next agenda: gazette distribution & remuneration, parish council support for scam awareness and security, highways, planning, CIL / S106, public transport, climate change, Hayne Farm defibrillator, lengthsman work, play area,  limited residential development, emergency plan, representation, liaising with other parish councils. 

Cllr Rowe said he had seen a telecoms engineer inspecting the green cabinet near the Forge, and he had noticed that Gigaclear was trading once again under the same name.

ACTION: Chair to take forward with Cllr Twiss and see if there is any update on broadband infrastructure.

145/20   To consider any late entry correspondence

None.

146/20   Date of next two meetings.  

Wednesday 2nd December 2020 and Wednesday 6th January 2021 at 7.30pm via Zoom.  Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

There being no further business, the meeting closed at 2100 hrs.