Parish Council agenda 10 June 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

4th June 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Village Hall on Thursday 10th June 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  A maximum of six people is allowed in the space.  If any member of the public wishes to join by Zoom, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/88075229137?pwd=RE9aOXk5R1d6QXBoc21MZjJwS1R2dz09

Meeting ID: 880 7522 9137
Passcode: 870415

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 5th May 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 21/0945/LBC Pomeroy House Gittisham EX14 3AJ Localised repairs and reinstatement of section of collapsed garden boundary wall.
    • 21/1354/VAR Coign Cottage Gittisham EX14 3AB Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans
    • 21/1295/FUL 1 Hamlet Cottages Weston EX14 3PB Demolition of existing workshop to be replaced with a new self-build dwelling
    • 21/1420/VAR Unit 5 Weston Park Devonshire Road Heathpark Industrial Estate Honiton EX14 1ST Variation of condition 1 (extension to opening hours) of 19/2150/VAR
    • 21/1350/FUL Land West of Devonshire Road Heathpark Industrial Estate Honiton Construction of two storey offices (Unit D) for Use Class E (g) (i), alterations to car park layout, and internal access. Installation of covered bike store to front
    • 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room.
    • 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  9. To receive a report from the Chair
  10. To consider the purchase of a copier or printer for the Gittisham Gazette
  11. To approve the June payments and to note the current bank balance:

F Clampin £224.86 clerk’s salary

F Clampin £44.25 (part reimbursement for Microsoft Office 2019)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. 10084)

Michael Poll play area grass cutting £60 (inv. 10077)

Alison Marshall internal audit inv ref 21/033 £150

Community First Insurance £495.17

NEST (clerk’s pension) £22.48

  1. To receive and note the annual internal audit report
  2. To approve the annual governance statement 2020-21
  3. To approve the 2020/21 accounting statements
  4. To consider the criteria for meeting exemption from the annual limited assurance review 2020-21, and approve the exemption certificate
  5. To set and approve the period for the exercise of public rights 2020-21
  6. Clerk’s report
  7. For information only; items for the forward agenda
  8. To consider any late entry correspondence
  9. To note the date of the next two meetings, Wednesday 7th July and August 2021 tbc at 7.30pm. 

F J Clampin – Clerk

Parish Council meeting minutes 5 May 2021

GITTISHAM PARISH COUNCIL

MINUTES OF THE ANNUAL PARISH COUNCIL MEETING

HELD ON 5th MAY 2021

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. 

Present:

Village ward: Cllr C Hall (Chair), Cllr D Valentine, Cllr M Walker, Cllr A Rowe

Vale ward: Cllr P Orchard, Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Fiona Clampin (clerk), two members of the public

Apologies for absence: Cllr Phil Twiss (DCC), PCSO Darren England

Before the meeting, Carol McCann (editor, Gittisham Gazette) explained that she would no longer be able to print the gazette at St Paul’s in Honiton.  She asked if there was any funding available to purchase a printer or copier that both the parish council and Gittisham PCC could use, when hard copies are distributed once again.  Cllr Hall said the parish council would investigate, and members agreed to discuss this at the June parish council meeting.

Carol McCann left the meeting.

1/21        To elect a Chair

Cllr Walker nominated Cllr Hall for election as Chair for 2021/22.  This nomination was seconded by Cllr Valentine.  A roll call of members present at the meeting was then taken.  It was then resolved by a unanimous decision that Cllr Hall be elected Chair for 2021/22 of Gittisham Parish Council. 

2/21        To receive the Chair’s declaration of Acceptance of Office

In accordance with Section 83 of the Local Government Act 1972, Cllr Hall made a Declaration of Acceptance of Office.

3/21        To accept and approve apologies

Apologies were received and accepted.

4/21        To confirm the minutes of the Ordinary meeting held 7th April 2021

The minutes of the Ordinary meeting held on 7th April 2021 were confirmed and signed by the Chair. 

5/21        To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from http://www.police.uk/ .  In March 2021, 2 crimes reported: 2 x violence and sexual offences (Cypress Close and Parsonage Lane). 

The clerk said she had received a reply from PCSO Darren England regarding off-roading above Westgate.  He said he had been in touch with Combe Estate, who had informed him that they were in touch with the county council regarding rights of way.  PCSO England told the clerk he had attended the area, and had installed signs warning people not to use off-road vehicles.  He arranged for officers to patrol the land one weekend in April.  PCSO England explained that he has been tasked with looking at all rural crime for East Devon, and hoped to engage more frequently with the parish.  However, he pointed out that he is now required to cover four areas, not one.  An additional PCSO has been recruited to work in Honiton to allow him to do this.

The clerk added that she had corresponded with Inspector Gait, the new area division commander, and read out his email to members.  Insp Gait had told her that a new rural crime initiative has begun, which is gathering momentum. Insp Gait said he is keen to maximise his officers’ time on the streets, delivering valuable, impactful policing and doesn’t want them to spend too much time doing administrative functions, which is researchable elsewhere. He hoped the parish council could embrace and support this approach.

Members discussed current police engagement with the parish, particularly in the light of recent rises in the police proportion of council tax.  Cllr Orchard offered to attend a public session next week in Honiton, and members agreed that inviting PCSO England to a meeting would start the ball rolling.

ACTION: Clerk to invite PCSO Darren England to a future meeting.  Cllr Orchard to attend public session in Honiton w/c 10/05.

6/21        To receive declarations of interest

None.

7/21        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe said he had made progress with making documents accessible for the parish website, and had sent them to the clerk.  

Cllr Twist said she had received feedback from Hayne Farm residents regarding tentative proposals by Baker Estates to build additional houses on the old farmyard site (as reported at the April parish council meeting).  Residents had commented that the farmyard is not derelict, and there is still a considerable amount of farmyard traffic, with two slurry pits and a barn to store hay.  There was concern over roof height and surface drainage, and the presence of asbestos in the farm buildings, although Cllr Rowe suggested the roof panels could be made of cement fibre which looks similar.  There are also bats on site, and migratory birds nest there too.  Cllr Walker suggested it might be difficult to develop a site with farm buildings still in use.  Cllr Valentine said it would be wise to reserve these comments to bring to the attention of Baker Estates in the event of any future planning application.  Cllr Bond reminded members that it would be in the call for sites in the Local Plan review.

The clerk asked members if they would prefer to purchase a subscription to Microsoft Office (£59.99) for the parish clerk’s laptop, which would incur ongoing costs, or purchase the standalone package Office 2019 (£119.99).  [The £59.99 was agreed at the March 2021 meeting, ref. 211/20.] Members agreed the standalone package was the best option, and the clerk agreed to claim back the additional cost at the next meeting. 

ACTION: Clerk to purchase Office 2019.

8/21        Reports from County Council and District Council representatives

Cllr Bond explained that as part of the Local Plan review, meetings of the Strategic Planning Committee (SPC) have been scheduled for each month with the intention to have a draft plan put before the committee at their December meeting. This will then go out to consultation in January 2022. At their most recent meeting, the Strategic Planning Committee decided that developers can come to a special meeting of SPC in November to promote their sites. These would be only strategic sites and officers would remove the ones which are immediately unacceptable. The developers will be given a time-limited slot to present their sites. SPC members and ward members must be mindful that they don’t prejudice their position for any future planning application.  This is the link to the March SPC agenda with a timeline for progress of the Local Plan: https://democracy.eastdevon.gov.uk/documents/s11803/1.Local%20Plan%20cmtte%20work%20programme%20for%202021%20ver%2003.pdf  

There’s been no progress on the Heathpark Extension masterplan as the lead officer is on sick leave.

Cllr Bond said that at the moment, the Government and High Court have indicated that local authority meetings must return to normal immediately after 7 May, i.e. remote Zoom meetings will not be allowed. However, there is still hope that Government will find time to legislate to continue Zoom meetings at least until the summer. Meanwhile, EDDC is working on how to hold its Annual meeting, currently scheduled for 26 May, given the requirements for social distancing. There is no appetite among councillors to meet up, particularly for a meeting which is often highly fractious! However, it’s a legal requirement that Annual Council is held before the end of May.  Otherwise, the possibility of hybrid meetings is being explored to keep numbers to a minimum in the Council chamber.

Cllr Bond left the meeting.

9/21        To consider the following planning applications:

a) 21/0944/FUL Pomeroy House Gittisham EX14 3AJ – Outdoor pool with plant in existing outbuilding and re-grading / landscaping works within the walled garden; localised repairs and reinstatement of section of collapsed garden boundary wall.

Members had no objections to a).

10/21     To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

21/0437/FUL Part of Honiton Showground Nags Head Road Gittisham – Use of the land as a caravan site for up to 100 tents, touring caravans and motorhomes from April to October of each year and siting of portable toilets and showers.  Withdrawn.

  • To receive an update on Highways

Cllr Orchard said approximately 10 reflective posts had been installed on Hayne Lane south of the railway bridge to discourage drivers mounting the soft verges.

Forthcoming road closures in Gittisham Parish:

Cllr Orchard reported that no significant works planned, although the road through Alfington will have temporary signals on Thursday 13 May, while Jurassic Fibre conduct works.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said the manufacturers (Handmade Swings) of the present swing charge £595 (£714 inc VAT) plus £35 £42) carriage for replacement of 2 cradle swing seats including attaching shackles. Total £756.

The only other robust manufacturer he had been able to find is Kompan. They come in two designs: cradle swing seat £260 + VAT (2 for £576 inc VAT), and a baby surround seat £240 (2 for £552 inc VAT) plus carriage.  He said that EDDC had agreed for S106 funds under the following terms: “The PC needs to sign off on the project and minute that this is what they want, are happy to maintain and to enter into a grant agreement to secure it.”

Members resolved by a unanimous vote to replace the current toddler swing seats and chain with one cradle swing seat and one baby surround seat from Kompan with stainless steel chains.  Members also resolved to maintain and enter into a S106 grant agreement with EDDC to secure the items.  Cllr Walker agreed to ask Len Abbott to install the swings, and bill this separately.  The Chair said the current seats and chains should be disposed of responsibly or recycled.

The Chair explained that if the parish council wished to include additional items funded by S106 to the boules pitch, it would be easy to carry out a further consultation.  Members agreed this should be done via the gazette, and any online fora and posters throughout May.  Once GPC has agreed any additions to the project, EDDC will include it with the allocation for funding.

ACTION: Clerk to purchase replacement swing seats and chains from Kompan; Cllr Orchard to contact Sulina Tallack at EDDC to progress entering into a S106 grant agreement.  Chair to write a short item for the gazette, asking residents for any ideas for additional items in the play area that meet S106 criteria.

  • To receive an update on public transport

Cllr Orchard said most of the books were removed from the Vale shelter after the April meeting, and a sign put up asking people not to deposit more than the basket on the bench can hold.  However, since then there have been two significant deposits since including ‘X’ rated DVDs, enough to fill at least three recycling boxes.  Cllr Orchard has removed these, and members offered to help him dispose of any further items.

ACTION: Cllr Orchard to monitor the situation with the Vale bus shelter.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she had received no further information from either Baker Estates or Sovereign Housing since the last meeting, although she had sent them the documentation requested.

  • To consider climate change measures within the parish

Cllr Twist said the Devon Climate Emergency Council Support Network report contains a link which will take you to the village’s carbon footprint, both by territory and consumption.  There is also the ability to compare against other parishes, councils and nationally:

Gittisham by consumption per household 15.6t CO2e

East Devon by consumption per household 17.2t CO2e

National average consumption per household 13.1t CO2e

The Chair encouraged all members to read the Interim Devon Carbon Plan, or the eight points that are summarised on this link: https://www.devonclimateemergency.org.uk/  She said there is also a document which explains what parish councils can do, and this is an extract “… try to involve as many businesses and households as possible. Many Parishes are rural, so don’t forget your farming community and businesses, they too have major key roles to play in tackling the two emergencies. Community/Council engagement is fundamental in declaring a Climate emergency. “ https://actionclimateteignbridge.org/wp-content/uploads/2020/03/ACT-TP-Pack-what-can-councils-do-v1.0-1.pdf

She also urged councillors and residents to use the World Wildlife Fund’s carbon footprint calculator https://footprint.wwf.org.uk/#   This is not so much about comparing our scores, she said, but more about “how can I change my own score” and understanding how our personal choices affect our carbon footprint. 

The Chair added that she is working with licensed lay minister Julia Barrett to look at ‘no-mow May’ for the churchyard and hopefully extending this longer term into a project to have just mown paths in the churchyard, similar to the play area.  Julia Barratt said she would be speaking to the PCC about this, and would request volunteer help from the parish for further rewilding if approved.

In terms of food waste, the Chair said a parishioner volunteers at the Ottery Food larder and if there is excess bread on Saturdays she brings it to the village bus shelter for sharing. Please spread the word. It needs eating and you can just help yourself.

Electric Vehicle Charging Points.

Cllr Twist said she had received no further information on the charging point for the village.

Members discussed the possibility of wild flower planting in the parish, similar to projects in Honiton, as this would potentially encourage pollinators, increase wildlife and bring joy to people walking past. 

ACTION: All to keep eyes open for new climate change initiatives that the PC can support.  Cllr Rowe to contact EDDC’s Street Scene to investigate wild flower planting.  Cllr Walker to ask her oldest granddaughter to write an article for the gazette on the carbon footprint calculator.

Julia Barrett left the meeting.

  • To consider parish council support for scam awareness and security

Cllr Twist said the parish council had received an email from Ashley Jones, the Regional Fraud Protect Adviser, part of the South West Regional Organised Crime Unit (SWROCU). The post is being funded by the Home Office. The role is improving awareness and promoting preventative measures, as 80 per cent of fraud is preventable.  There is the offer of a fraud safety presentation, to groups, lasting 35-45 minutes including a question and answer session. There is also a narrated film presentation available via YouTube, https://www.youtube.com/watch?v=Oyc3ITOxvsY , which the Parish Council are asked to promote, along with the Little Book of Scams which we are asked to share. The publication is 60 pages and contains the 17 most used scams, alongside information on reporting and avoid falling victim to scams.

ACTION: Clerk to upload Little Book of Scams to parish website.  All to promote film presentation on scams.

  • To consider limited residential development in the parish

Cllr Valentine said following the Pre App response from EDDC the project team has been looking at addressing the issues that were raised in the response. This required liaising with the consulting engineers, DCC Highways, the HA and the architects. A detailed response is in preparation and will be issued later this week. Some minor adjustments have been made to the site layout and work is now progressing with detailed design work. It is proposed that a public exhibition of the proposed development be put on display for comment in the Village Hall on Friday 11th June between 3.00pm and 8.00pm.  The Chair said she was delighted at this progress, and members offered to assist at the consultation event if necessary.

  • To consider the parish emergency plan

Members resolved to adopt the parish emergency plan.  Cllr Walker reported that Len Abbott was happy to be included as a snow warden.

ACTION: Cllr Rowe to upload the completed plan to the parish website. 

  • To consider the refurbishment and maintenance of the village play area

Members thanked Cllr Orchard for his work investigating replacement swings. Cllr Walker agreed to speak to Len Abbott regarding any outstanding items in the annual play area inspection report. 

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

None.

11/21     To receive a report from the Chair

The Chair said there had been no progress on defining which paths are ones that off road vehicles can use. She said she had been corresponding with Combe Estate, and had sent DCC a map showing that there’s no route across the top of Westgate Common. There’s no connection for vehicles between Alfington Summer Lane and the tarmacked road on the top of Westgate Common as far as maps show. But no word from DCC rights of way yet.  The problem of destructive use and litter continues.

Fly tipping

The Chair said she would encourage any parishioners noticing fly tipping to report it using the EDDC app. They do respond quickly.

ACTION: Clerk to contact DCC Rights of Way for clarification on bridleways and unmetalled roads / green lanes at Westgate hill; also for update on Ramblers’ appeal. 

12/21 To consider public access within the parish

The Chair said there is widespread and ongoing concern about the interaction between walkers, cyclists, traffic and cattle.  She said she had witnessed a car crash outside her house where the car pulling out did not stop or even look left. Thank goodness they hit another car coming down the hill, she said, and not a bike or child. And that was on the same day as she noticed the tractor driver coming down the hill was texting whilst driving.

Members discussed disappointment among some parishioners over increasing restrictions on exercising dogs off the lead.  It was agreed that access to private land was not a matter for the parish council, and the Chair said she would ask Combe Estate if they wished to write a short piece for the gazette explaining the situation.

13/21 To consider and adopt the parish council’s standing orders

Members resolved to adopt the parish council’s standing orders, replacing the supplementary standing orders which expire on 7th May 2021.

14/21     To approve the May payments and to note the current bank balance

It was resolved to approve the following payments:

1098       F J Clampin                          £226.56                 Clerk’s salary & expenses

1099       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10072)

1100       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10073)

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance of £19,307.66 (which includes the £7,000 in the business reserve account). 

15/21     Clerk’s Report

None.

16/21     For information only; items for the forward agenda

Annual accounts and governance statement; printer / copier for Gittisham gazette. 

17/21     To consider any late entry correspondence

Cllr Twist asked if there had been any update from Baker Estates regarding additional dog waste bins; she said they filled up quickly on the Hayne Farm estate, and this could increase once the new play area is installed.  The clerk said she had not received a reply.

ACTION: Clerk to follow up dog poo bin situation with Graham Hutton.

18/21     Date of next two meetings  

Wednesday 2nd June and Wednesday 7th July (village hall) 2021 at 7.30pm via Zoom.  The Chair asked all to observe social distancing and bring along a mask and hand sanitiser.

There being no further business, the meeting closed at 2105 hrs.

Chair…………………………………….

2nd June 2021

Parish Council agenda 5 May 2021

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

28th April 2021

Local Government Act 1972

NOTICE OF ANNUAL PARISH MEETING FOR GITTISHAM PARISH

NOTICE IS HEREBY GIVEN THAT

The Annual Assembly of the Parish Meeting for Gittisham will be held on Wednesday 5th May 2021 at 7.30pm

The meeting will be open to the public, and accessible using the Zoom details below.

Annual Parish Meeting Agenda

  1. Introduction by Council Chair
  2. Apologies for absence 
  3. Report on the Council’s activities in 2020/21 by the Council Chair
  4. Annual Police Report
  5. County and District representatives’ reports
  6. Reports by village organisations
  7. To consider any matters raised by residents.

Annual Council Meeting Agenda

27th April 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the Annual Council Meeting to be held via Zoom on Wednesday 5th May 2021 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/84002721803?pwd=OUhJNHlCODcwb25PaEJmZy94ZmRWUT09

Meeting ID: 840 0272 1803

Passcode: 612589

  1. To elect a Chair
  2. To receive the Chair’s declaration of Acceptance of Office
  3. To accept and approve apologies
  4. To confirm the Minutes of the Ordinary meeting held on 7th April 2021
  5. To receive the Beat Manager’s report
  6. To receive declarations of interest
  7. To consider actions from last meeting not otherwise on the agenda
  8. To receive reports from County Council and District Council representatives
  9. To consider the following planning applications:

a)             21/0944/FUL Pomeroy House Gittisham Honiton EX14 3AJ Outdoor pool with plant in existing outbuilding and re-grading / landscaping works within the walled garden; localised repairs and reinstatement of section of collapsed garden boundary wall.

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider public access within the parish
  3. To consider and adopt the parish council’s standing orders
  4. To approve the May payments and to note the current bank balance:

F Clampin £224.86 + £1.70 clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. 10072)

Michael Poll play area grass cutting £60 (inv. 10073)

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 2nd June and Wednesday 7th July 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council meeting minutes 7 April 2021

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 7th APRIL 2021

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. 

Present:

Gittisham Village Ward

Cllr C Hall (Chair)

Cllr D Valentine

Cllr M Walker

Cllr A Rowe

Gittisham Vale Ward

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Graham Hutton, Chris Watton & Tom Biddle (Baker Estates), Fiona Clampin (clerk), two members of the public

Apologies for absence: PCSO Darren England

Before the meeting, Baker Estates (BE) explained the background to their S73 application and gave an update on the current situation with the Hayne Farm development.  Graham Hutton thanked members for their support on the previous application, which has been approved.  He reported that as a result of that amendment, five of the latest homes to be built had been reserved through the Help to Buy scheme for first-time buyers.  Tom Biddle explained that the current application does not represent a fundamental change but rather focuses on cosmetic aspects.  It affects 27 properties in total, and would allow BE to respond to changes in the market and feedback from current residents.  BE is proposing to move some of the affordable units elsewhere on the site, change the size and internal figuration of some properties, and provide new house types which were not on the original application.  He said that none of the changes affect height parameters, highway design or public open space provision.  Graham Hutton added that the mix and number of homes had not changed, and the overall size of the homes is reducing.  The original plan would have left BE with quite a lot of large homes to sell in one go, and the company would now prefer to have a mix of smaller and larger properties.

Graham Hutton said that by May, BE should have reached 150 units and therefore it is approaching the half-way point in the development.  He promised to email the most up to date figures to the clerk.  Cllr Bond said there appeared to be a change with the attenuation pond from 3 down to 1, and Graham Hutton said this had already been approved by DCC as the lead flood authority.  Cllr Orchard enquired as to progress on the play area, and Graham Hutton replied that BE’s commercial team was in the process of organizing the equipment and placing orders.  He could not give a start date however.

Graham Hutton told members that BE had an option with the Combe Estate to build 40 additional homes on the old farmyard site, and he has met EDDC for a pre-application meeting.  There would be no additional access off Hayne Lane.  He said more engagement and public consultation is necessary, and the proposal is at a very early stage.  Cllr Walker asked if there would be an affordable element, to which the reply was yes.

217/20   To accept and approve apologies

Apologies were received and accepted.

218/20   To confirm the minutes of the meeting held 3rd March 2021

The minutes of the meeting held on 3rd March 2021 were confirmed and signed by the Chair. 

219/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In February 2021, 2 crimes reported: 2 x violence and sexual offences (Cypress Close). 

ACTION: Clerk to follow up with PCSO Darren England regarding off-roading above Westgate.

220/20   To receive declarations of interest

Cllr Valentine declared an interest in item 8b (minute ref. 224/20), as he has previously advised the applicant.

221/20   To consider actions from the last meeting not otherwise on the agenda

The clerk said she had not yet purchased Microsoft Office for the parish council laptop (as agreed at the last meeting), but would do so.

Cllr Rowe said he had attended all four of DALC’s Being a Good Councillor courses, and found them very informative.  He said he had worked through the 2019/20 transparency code documents on the website, and had passed them to the clerk for review.  He explained that DALC had advised councillors to note on their parish websites that work on making documents accessible is ongoing.  The Chair said it was good to be making progress on this. 

ACTION: Clerk to send original Word documents to Cllr Rowe.

222/20   Reports from County Council and District Council representatives

Cllr Twiss said that as this version of Devon County Council draws to its conclusion, with a new Council to be elected on May 6th his report is intentionally brief due to being in election purdah.  He said that a lot has happened in his time as your County Councillor, and of course he could not tell whether electors in the Feniton & Honiton Division would elect him to be their representative at County Hall in May for a further four years.  He said he was grateful for the support he had received from Gittisham Parish Council members both current and previous, who work very hard on behalf of parishioners’ interests, despite being something of a thankless task.  He said he was particularly pleased to have been able to offer financial support from the DCC Locality budget to help projects in the village and see superfast broadband reach the village firstly from wireless provider Voneus and shortly a fibre-to-the-premises service from Jurassic Fibre.

Ordinarily he suspected that his ‘end of term’ report would have seen potholes, drains and ditches as key feature.  But the inescapable fact is that COVID-19 has dominated all of our lives for most of 2020 and in to 2021.  Cllr Twiss added that as we all look forward to a much brighter future, he would end on a positive note with an update on the vaccination programme (circulated to members) which continues at pace and will see our lives and those of our family and friends return to a more normal state of affairs sooner than later.  The Chair thanked Cllr Twiss for his active involvement in the parish.

Cllr Bond explained that work on the local plan review carries on apace, with the ambitious target of December for publication of a draft local plan. An Urban Capacity Study has been undertaken to look at possibilities for building within the BUABs of the main towns and approximately 750 sites have been identified, although there is no indication that landowners will want to put their land up for development. The total of 750 sites is far less than the 950 houses required to be built by EDDC every single year.

Cllr Twist asked Cllr Bond why a proposal for an industrial estate on Hayne Lane would that not have appeared on searches conducted by people buying their homes, or their solicitors?  Cllr Bond replied that this would only appear if there was a planning application in the system.  Regarding the estate, she said at the moment there is a proposal to see whether it will be a viable option and what sort of office space or units would be suitable there.  Cllr Valentine added that results often depend on search terms, and also that railway lines often act as a demarcation line between one area and another, so even applications close by will not be classed as ‘in the vicinity’. 

Cllr Twiss left the meeting.

223/20   To consider the following planning applications:

a) 21/0730/VAR Phases 1 – 4 Hayne Lane Gittisham Variation of condition 1 of application 20/2179/VAR (Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types and/or numbers on plots 132-136, 162-166 and 299-230; design changes to units on plots 92-95, 105-110, 167-170 &172-175; layout changes to plot 137, and; provision of additional parking to plots 167-170

b)            21/0437/MFUL Part Of Honiton Show Ground Nags Head Road Gittisham Use of the land as a caravan site for up to 100 tents, touring caravans and motorhomes from April to October of each year and siting of portable toilets and showers

Members had no objections to a). 

Graham Hutton, Chris Watton & Tom Biddle left the meeting.

Regarding b), the Chair said she had discussed the application with the chair of Buckerell Parish Council.  Gittisham parish councillors resolved to object strongly to this application for the following reasons: the information given in the application is minimal and sometimes incorrect, and it does not address concerns over flooding, highways, traffic, the scale and siting, use of land, and proximity to settlements.  There are no suitable services and utilities close by, it is not sustainable, the sewerage system is already exhausted and environmental concerns are not addressed in the application.  Members said they would be happy to provide more detail to EDDC on every single item of concern, if requested.

ACTION: Chair to contact Buckerell PC chair with update.

224/20   To consider the following appeals:

  1.  APP/U1105/W/21/3267702 Land North Of Hamlet House Weston Conversion of agricultural building to dwelling

Members resolved they did not wish to add anything more to the parish council’s previous comments.

Cllr Valentine left the meeting.

2. APP/U1105/W/21/3267313 Goldcombe Farm Gittisham EX14 3AB Conversion Of Existing Buildings To Holiday Dwellings (application for removal of Condition 5 of planning permission 84/P0792 to allow year round occupancy of the holiday dwellings and variation of Condition 6 of planning permission 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling)

Members resolved they did not wish to add anything more to the parish council’s previous comments, but would like to reiterate the parish council has no objection this appeal.

Cllr Valentine returned to the meeting.

225/20   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  1. To note the latest planning decision notices

21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/rear storey extension.  Approval.

  • To receive an update on Highways

Cllr Orchard said there was nothing to report. 

Forthcoming road closures in Gittisham Parish:

19-23 April 2021. Vodaphone are working on A30 between Ironbridge junction and Turks Head junction. Not clear whether the road will be closed at night, or just reduced lanes.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair explained that she, Cllr Orchard and the clerk had met Honiton Town Council’s new clerk, HTC’s leader and Sulina Tallack from EDDC to discuss how S106 money from the Hayne Farm development (which belongs to GPC) can be spent, what proportion could be spent in Honiton itself and on what.  It had been agreed at that meeting, the Chair said, that Gittisham would decide whether or not to go ahead with upgrading the boules pitch and installing a table tennis table which would take the overall expenditure to approximately £40,000.  Cllr Orchard had asked Sulina if it was necessary to go through the public consultation process once again, but has not yet received a reply.  Cllr Walker added that there was support within the village for the additional items.

  • To receive an update on public transport

Cllr Orchard said the Stagecoach bus had failed to collect Kings School students on the last day of the Easter term (again), but he did not know why.  The clerk added that DCC has confirmed it will be providing a privately contracted service for Kings School pupils from September 2021.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she had provided the information on the type of defibrillator so the appropriate electrical connections could be made, and would resend this to Graham Hutton at Baker Estates.  Sovereign has given permission to locate the new defibrillator on their building.   

ACTION: Cllr Twist to send information to Graham Hutton.

  • To consider climate change measures within the parish

Cllr Twist said she had read the Resource & Waste Management Strategy for Devon & Torbay 2020-2030 and responded to their online questionnaire.  She presented some of the main points to councillors, who agreed that the parish council should measure the carbon footprint and environmental impact of its actions in future.  The Chair suggested that parishioners be encouraged to ask their parish council to consider the climate agenda, for example land use.  Cllr Twist explained that the Government’s Green Deal Grant was scrapped on 31st March.  The £300m will now go to local authorities to target lower income families to achieve energy efficiency.  The Chair welcomed the news that there had been a litter pick along Devonshire Road in March.

Cllr Rowe asked if wild flower planting projects similar to those in Honiton might be an option, and it was agreed to put this on the next agenda.

Cllr Twist said she had received no further information about the village EV charging point.  Plans to install 30 electric vehicle charging points in several district car parks goes before EDDC full council on 21st April. (Honiton Lace Walk 4 bays, Blackdown House 4 bays).

ACTION: All to keep eyes open for new climate change initiatives that the PC can support.

  • To consider parish council support for scam awareness and security

Cllr Twist said the alert this month is regarding the census and cold callers informing people they have incorrectly completed the census form and there is a fine to pay.  This is a scam, and Cllr Twist reminded members that the Office for National Statistics will not contact people this way.  It is important to keep anti-virus software up to date as “dwell times” can be six months or more (where a virus is planted in your laptop etc but not activated immediately).  Cllr Twist added that another new scam doing the rounds is called “fleeceware”.  This is a mobile application that comes with excessive subscription fees.  The provider offers a short free trial for three days, and then the subscription can be £50 / week.  If you delete the app, said Cllr Twist, you still have the money taken, so you have to follow steps to delete or cancel the subscription as well.

  • To consider limited residential development in the parish

Cllr Valentine said he had previously reported that a pre-app submission had been prepared and submitted to EDDC. A response has now been received and work is now taking place to address some of the comments that have been received. The response is positive and concludes “the principle of development is acceptable providing the application is accompanied by the relevant needs survey and supporting information. The layout and design may require some alterations; however the general concept is supported.”  It is hoped that a preferred scheme will be finalised later this month and that GCLT will then bring forward a public consultation during May.  Details will be publicised as soon as possible.

  • To consider the parish emergency plan

Cllr Orchard said the plan had been completed and distributed to councillors. It needs further snow wardens, training and flood line connection for flood wardens, and then publication date.  Cllr Walker said Len Abbott was often involved in clearing snow, and may be interested in becoming an official snow warden.

ACTION: Cllr Orchard to complete plan.  Cllr Walker to ask Len Abbott if he is interested in being listed as a volunteer snow warden. 

  • To consider the refurbishment and maintenance of the village play area

Cllr Walker reported that the bin had been installed.  The Chair said a large quantity of hand sanitizer was available from her house.  All members agreed to help Cllr Walker if the cleaning became too arduous.

ACTION: Cllr Walker to keep hand sanitiser at the entrance to the play area topped up.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said that Len Abbott would most likely submit an invoice next month. 

226/20   To receive a report from the Chair

The Chair said she would like to make progress on the play area as soon as possible, which could involve redoing the consultation exercise to encourage a few more people to get involved.  She said she thought both upgrading the boules pitch and installing a ping pong table were feasible. 

The Chair reported that she had not heard back from DCC as to which tracks can be used by off-roaders above Westgate, if any, and neither had Combe Estate.

She encouraged all councillors and residents to register an interest on Jurassic Fibre’s website.  This does not commit the user to take up their services, but would help to show the level of demand and encourage the roll-out of superfast broadband.

ACTION: All to register interest with Jurassic Fibre.

Cllr Walker left the meeting.

227/20 To consider the practicalities of returning to face to face meetings from 7th May 2021, including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)

Cllr Bond explained that at the moment, the Government has indicated that meetings must return to normal immediately after 7 May, i.e. Zoom meetings will not be allowed. Their reasoning is that there is no time to extend the legislation. A case is being taken to the High Court to challenge this and it is hoped that Zoom meetings will be permitted as long as the pandemic continues.

The clerk said she had attended a DALC briefing on the issue.  The Chair said the parish council was prepared for the return to face to face meetings, and although not ideal given the concern surrounding this, the village hall had been booked for the June parish council meeting. 

228/20   To approve the April payments and to note the current bank balance

It was resolved to approve the following payments:

1092       F J Clampin                          £226.18                 Clerk’s salary & expenses

1093       Playsafety Ltd                     £107.40                 Annual play area safety inspection

1094       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10065)

1095       34SP                                       £95.40   Annual professional website hosting renewal, 16th April 2021

1096       DALC                                    £36         Being a Good Councillor, 2 x sessions @£18 each inc. VAT     

1097       DALC                                    £167.13 Annual membership 2021/22

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that half of the current financial year’s precept had been received, giving a current bank balance of £19,676.69 (which includes the £7,000 in the business reserve account). 

The clerk said other councils had reported that the road to internet banking was a difficult one, but she agreed to pursue internet banking in future.

ACTION: Clerk to investigate internet banking.

229/20   Clerk’s Report

The clerk said no one had come forward to fill the parish councillor (Vale) vacancy.  EDDC had advised her that the parish council does not need to go through the casual vacancy process again, and the parish council should keep the vacancy advertised until someone expresses an interest.  Until such time, the post will remain vacant.  She advised members that the next meeting would be the annual council meeting which begins with the election of a Chair, and Vice-Chair if thought necessary. 

230/20   For information only; items for the forward agenda

Wild flower planting; public access around the parish.  Cllr Orchard said that he had cleared items from the Vale bus shelter earlier in March, but books, DVDs and magazines had once more found their way into the shelter and were threatening to take over.  The Chair said as it is a bus shelter, there needs to be space for seating that allows for social distancing.  If there are books, they should be confined to a small box. 

ACTION: Cllr Orchard to monitor the situation.

231/20   To consider any late entry correspondence

Cllr Orchard asked if there was any information regarding the proposed footpath at Goldcombe, but the clerk said there was no update from DCC.

232/20   Date of next two meetings.  

Wednesday 5th May and Wednesday 2nd June 2021 at 7.30pm via Zoom.  Should the law allowing remote meetings be lifted as expected, the June meeting will be held in the village hall with social distancing and hygiene measures in place.

There being no further business, the meeting closed at 2105 hrs.

Chair…………………………………….

5th May 2021

Gittisham Gazette April 2021

A monthly Community Newsletter

Published by St. Michael’s Church and Gittisham Parish Council

Edition 230

Megan and Carol’s walk for Dementia UK

Megan the dog, resident of the village, walked 100kms in March, raising £82 for Dementia UK. What started as a smallish national event has grown like crazy to include 25,000 people and their dogs and has raised £1.5 million. Megan, age 13, especially enjoyed exploring new trails on East and West Hill. Although her owner, Carol Hall, walks dogs for a living they did a lot of extra walks and some special weekend adventures. “Amazing how much new scenery you can find within a few miles of your house”. Carol also said she was thrilled to be part of such a fantastic fundraising effort, helping to raise awareness of Dementia UK and is very grateful to all her friends for their support. If you would like to donate ring Carol on 07854 492347.

Grain to Cream – Russell Hayman

Spring is here so it is time for us to come out of the yard and get some field work done. We have drilled some oats and barley which if the birds don’t eat all the seed, will be ready for us to mill in the winter. Grass fields will be rolled to push stones and dirt down fertiliser to go on and dung to spread. I know it seems we are always spreading the stuff! It is good for the crops and the more we have the less we use out of the bag. It is analysed so we can accurately assess what’s going on. We always valued it but as now it is a little more precise. We are also getting the fields ready to sow the maize crop.

The cattle will soon also be out in the fields hopefully enjoying some sunshine. Let’s hope they can do it in peace and not have any dogs worrying them. The only problem is we have a TB test in the middle of May so they will all have to be injected and read. Means catching twice, it’s a lot of work in the winter when they’re in, but it is even more once in the fields and don’t always want to cooperate. We usually manage though, even if it does get a little frustrating at times.

Edmund has gone back to Shropshire to study there though apparently Agriculture is not a practical degree so he can’t go into the university. No mention of a reduction in the cost of his education though. He has secured a job in Yorkshire for the next year a requirement of his course to get practical experience. Didn’t think it was a practical course! So we won’t see so much of him then, we’ll miss the help over harvest.  We also seem to have managed to attract a large population of sparrows in the front of the farm. Well they have been there for a long time really but the chirping volume has gone up of late, I can’t hold a ‘phone conversation over them now.

Gittisham Village Hall Events

SATURDAY APRIL 17th 2021.  GITTISHAM BAKE OFF 2
PIERRE’S ORANGE, ROSEMARY AND PISTACHIO CAKE

For this session, I would like to do an orange, rosemary and pistachio cake.

There is also a vegan option.

Ingredients: 2 big juicy oranges, 120g sugar, 120g plain flour, 100g salted butter, 2 eggs, 5g baking powder, 2 table spoons of apricot jam ( cheapest one). 1 little branch of fresh rosemary, a piece of butter for the mould and 40g crushed pistachios.

Vegan ingredients: 2 big juicy oranges, 120g sugar, 120g plain flour, 90g vegetable margarine, a pinch of salt, 3 table spoon of golden linseed mixed with 6 table spoon of water, 5g baking powder, 2 table spoons of apricot jam (cheapest one), 1 little branch of fresh rosemary, some margarine for the mould and 40g crushed .pistachios.

If anyone would like some fresh rosemary for this recipe and some golden linseed, you are welcome to come to Garlands Cottage.

Materials: a little bowl to melt the butter or margarine, a big bowl to mix all ingredients, a cake mould (diameter 18 to 20 cms), a large spoon , a tablespoon, a little pan, a zester, a juicer, a whisk, baking paper (enough to cover the bottom and the sides of the mould), microwave or a pan of boiling water and an oven at 180 C.

I normally do this cake in ten minutes so no worries, do it with me at the Zoom session. Join Zoom Meeting
https://us02web.zoom.us/j/84423682368

Meeting ID: 844 2368 2368

Buckets of Fun!!

Have you still got your potato bucket for the Gittisham Flower and Produce Show?  If so, now is the time to retrieve and clean them in preparation for planting in April.  Collect your seed potato from 4th April from David and Sue Fallows, Parkers, Gittisham (01404 850922) – £1 per entry.  For those who did not participate last year, join in the fun, a bucket and seed potato are provided for just £1.  Buckets are emptied and weighed during the show on 7th August.  Entries from all ages very welcome.

If you have a bucket and will not be entering the competition, please return it to David and Sue for recycling to another entrant.  If you have lost your bucket, please contact David and Sue who can replace your bucket but will request a contribution towards the cost.

People in the news

Congratulations to Barnaby and Helena on the birth of their daughter Frieda Margaret, born on 9th April, following a very long labour and weighing in at 8lbs 5oz, both mother and baby well.  Another grand-daughter for Maggie Walker, niece of Molly and Oliver and cousin of May and Dora.


A warm welcome to Gittisham to Ana and Nathan plus dog Gala who have moved into 2 School House. We wish them a happy time and look forward to seeing them at some of our village events.

Parish Council – April report

Six councillors met for the April meeting. Susie Bond (EDDC), Phil Twiss (DCC), Chris Watton, Graham Hutton & Tom Biddle from Baker Estates (BE), and two members of the public were also present.

EDDC / DCC Report.     Phil Twiss said it had been a pleasure to serve the parish as county councillor, as elections approach. 
Susie Bond explained that work on EDDC’s local plan review carries on apace, with the ambitious target of December for publication of a draft local plan. The total of 750 sites is far less than the 950 houses required to be built by EDDC every single year.

Finance.  Members agreed the finances.

Crimes.  Feb 2021, 2 x violence and sexual offences.

Councillor vacancy (Vale ward)  The clerk said the vacancy remains unfilled, and encouraged anyone interested in joining the parish council to contact gittishamparishcouncil@gmail.com

Planning applications.

a) 21/0730/VAR Phases 1 – 4 Hayne Lane Gittisham Variation of condition 1 of application 20/2179/VAR

b)         21/0437/MFUL Part Of Honiton Show Ground Nags Head Road Gittisham Use of the land as a caravan site for up to 100 tents, touring caravans and motorhomes from April to October of each year and siting of portable toilets and showers

Members had no objections to a).  Tom Biddle explained that the current application affects 27 properties in total, and would allow BE to respond to changes in the market and feedback from current residents.  BE is proposing to move some of the affordable units elsewhere on the site, change the size and internal figuration of some properties, and provide new house types which were not on the original application.  He said that none of the changes affect height parameters, highway design or public open space provision. 

Regarding b), councillors resolved to object strongly to this application as the information given is minimal and sometimes incorrect, it does not address concerns over flooding, highways, traffic, the scale and siting, use of land, and proximity to settlements.  There are no suitable services and utilities close by, it is not sustainable, the sewerage system is already exhausted and environmental concerns are not addressed in the application.   

Hayne Farm development   Graham Hutton told members that Baker Estates was proposing to build 40 additional homes on the old farmyard site, and he has met EDDC for a pre-application meeting.  There would be no additional access off Hayne Lane. 

Scams.    Janet Twist another new scam doing the rounds is called “fleeceware”.  This is a mobile application that comes with a short free trial followed by excessive subscription fees (e.g. £50 / week).  You have to cancel the subscription rather than just delete the app, she said, or the money will still be taken.

Bus shelters.   Peter Orchard said items in the Vale bus shelter were threatening to take over, and it was agreed a small box could be provided as space for passengers is important.

Kings School bus.   The clerk said DCC has confirmed it will be providing a privately contracted service for Kings School pupils from September 2021.

Road closures / diversions.   19-23 April 2021; Vodaphone will be working on the A30 between the Ironbridge and Turks Head.

Next meeting.  This will be on 5th May at 7.30pm via Zoom.

St Michael’s Church, Honiton Mission Community and 200 Club

We observed the National Day of Reflection on 23rd March where several villagers met on the green, Maggie tolled one bell before the minutes silence, followed by a short prayer from Julia.  On Good Friday 14 villagers attended our outdoor service commencing with the Cross being brought from the church and three stations were observed before erecting it on the grass by the church wall. David and Alison led us in two hymns. The reading took the form of a Passion and prayers were reflective.  On Easter Sunday, 24 attended and with the tomb having the stone removed surrounded with butterflies, the cross with flowers at the base and villagers invited to adorn it with butterflies.  Alison and David again led us in the hymns, the gospel read in parts as were the prayers. We were lucky with the weather on all our outside services.  Now that the Covid restrictions are loosening we will be having a monthly Eucharist in church once a month, starting on Sunday 11th April, then 9th May and 13th June, all at 11.00am and with numbers restricted you need to book your place with Carol (tel. 851113). Obviously social distancing needs to be observed and masks to be worn. Julia is working on plans for the other Sundays and her telephone services. To receive the details for this please email Julia on gshaminister@gmail.com or for those without internet ring her on 07763 111367 or 01404 850680.

The website (honitoncofe.org) is updated regularly and has news about the latest guidelines on the new covid  regulations there is also a link to the Gittisham website.  The monthly newsletter Around the Parishes is included plus details of Rev’d Sue’s weekly Zoom Sunday Morning Worship at 10.00am, if you would like to join in this service do please email Rev’d Sue and she will forward the link sue41260@gmail.com, there is also a ‘virtual’ Eucharist at 6.00pm. St. Paul’s is still closed. The Parish office is also closed to visitors,  but can be contacted on 01404 44035 or honitonteam@tiscali.co.uk and messages will be replied to when someone is available.  

If you haven’t renewed your 200 Club subscriptions (£12 per number per year) please do so A.S.A.P.  If you no longer require your number/s please let me know so I can offer to another person. Payment can be made by cheque – payable to Gittisham PCC, BACS or by standing order – I can email or post this form too. (Carol McCann 01404 851113, 07946 409142, charli.mcc@mypostoffice.co.uk.  Draws are made monthly with prizes of £40, £20, £15, £10, and £5, with 2 six monthly of £48.


APRIL 2021 200 CLUB RESULTS                             

1st  Colin Newcombe                 2nd Lillian Hayman               3rd   Alice Vyner-Brooks                  
4th  Sharon Wensley                  5th   Doreen Wensley      

Gazette printing is still not possible with the ongoing restrictions, as the Parish Office in Honiton remains closed. The Gazette is also available on the Gittisham website  gittisham.org.uk.  If you would like a copy by email please let me have your email details or if you have no internet it can be posted to you until things get back to order. Some help with 2nd class postage would be appreciated: Carol McCann 3 School Cottages, Gittisham,Honiton, EX14 3AH.  I will leave a few copies in the Vale bus shelter again until the whole print run can be delivered by Peter and Ann again.

Editor/Distributor: 
Carol McCann  01404 851113/07946409142     charli.mcc@mypostoffice.co.uk. If you have events or news items for inclusion in the Gazette do please email it to Carol as early as possible (using Arial font please). Copy date for May edition is the 23rd April please.  I hope to have the edition ready to send out on Friday 7th May.  


Parish Council agenda 7 April 2021

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

31st March 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held via Zoom on Wednesday 7th April 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/84221194833?pwd=R3p0NXp0RkVjMDZXSTgwQzNTUTlnZz09

Meeting ID: 842 2119 4833
Passcode: 281519

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 3rd March 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             21/0730/VAR Phases 1 – 4 Hayne Lane Gittisham Variation of condition 1 of application 20/2179/VAR (Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types and/or numbers on plots 132-136, 162-166 and 299-230; design changes to units on plots 92-95, 105-110, 167-170 &172-175; layout changes to plot 137, and; provision of additional parking to plots 167-170

b)             21/0437/MFUL Part Of Honiton Show Ground Nags Head Road Gittisham Use of the land as a caravan site for up to 100 tents, touring caravans and motorhomes from April to October of each year and siting of portable toilets and showers

  1. To consider the following appeals:
    • APP/U1105/W/21/3267702 Land North Of Hamlet House Weston Conversion of agricultural building to dwelling
    • APP/U1105/W/21/3267313 Goldcombe Farm Gittisham EX14 3AB Conversion Of Existing Buildings To Holiday Dwellings (application for removal of Condition 5 of planning permission 84/P0792 to allow year round occupancy of the holiday dwellings and variation of Condition 6 of planning permission 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling)
  2. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider the practicalities of returning to face-to-face meetings from 7th May 2021 including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)
  3. To approve the April payments and to note the current bank balance:

F Clampin £224.86 + £1.32 clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60

DALC 2 x sessions Being a Good Councillor training @£18 each inc VAT (Alex Rowe) £36

DALC annual subscription £167.14

RoSPA play area inspection £107.40

34SP Website hosting £95.40

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 5th May and Wednesday 2nd June 2021 at 7.30pm. 

F J Clampin – Clerk