Parish Council meeting minutes 7 Sept 2021

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 7TH SEPTEMBER 2021

in Gittisham Village Hall

Present

Gittisham Village ward

Cllr C Hall (Chair)

Cllr A Rowe

Cllr M Walker

Cllr D Valentine

Gittisham Vale ward

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Phil Twiss (DCC), Cllr Jake Bonetta (EDDC), PCSO Darren England, two members of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr Alasdair Bruce (EDDC)

71/21     To accept and approve apologies

Apologies were received and accepted. 

72/21     To confirm the minutes of the meeting held 4th August 2021

The minutes of the meeting held on 4th August 2021 were confirmed and signed by the Chair. 

73/21     To receive the Beat Manager’s Report

Two crimes were reported in July 2021:

1 x anti-social behaviour, Laburnum Close

1 x criminal damage & arson, Cypress Close

The Chair said members were delighted to see PCSO Darren England at the meeting.   PCSO England outlined changes to staffing among the force, and expressed his desire to work with the parish in reducing and preventing crime.  He said he would like to attend between two and three PC meetings per year.  He explained that communication was improving with regular newsletters, and parishes would see more information on trends in rural crime and how to help the police tackle it.  He encouraged residents to sign up to the various schemes relevant to their individual circumstances, including Horse Watch and Farm Watch and Devon & Cornwall Alert.  (The latter is a two-way community messaging system where you can select what type of information you receive.)  He said that in general rural crime levels were low. 

Cllr Twist outlined the ways in which she was communicating information to the parish about scams.  Cllr Orchard asked why certain locations appeared to recur in the crime statistics, and PCSO England agreed to come back to him via the clerk with more information.

ACTION: Clerk to email PCSO England with meeting dates; Clerk to pass PCSO England’s email address to Cllr Twist; Clerk to investigate whether the police newsletter can be attached to the Gittisham Gazette.

PCSO Darren England left the meeting.

74/21     To receive declarations of interest

None.

75/21     To consider actions from the last meeting not otherwise on the agenda

The Chair reported that one of DCC’s Rights of Way officers had inspected the signage at Westgate and was satisfied it was clear enough; no signs have been erected by the farmer to date. 

Cllr Orchard explained that disabled access via the gate at the end of Old Elm Road may be resolved by the end of November. 

The Chair said she had not heard from Carol McCann regarding a contribution from the parish council towards the church photocopier for printing the gazette. 

ACTION: Clerk to email DCC regarding status of Ramblers’ appeal at Goldcombe; Cllr Twiss also agreed to check. 

76/21     To receive reports from County Council and District Council representatives

Cllr Bonetta said that work has continued full pace at East Devon District Council over the summer months, working towards many important policy goals and consultations. He said he had started work as a member of the Strategic Planning Committee, which is discussing the new and upcoming Local Plan. He explained he had also been active in speaking at Full Council, including in supporting proposals for expansion of our nature reserves across the District, to benefit not only our biodiversity but the health and wellbeing of our communities.

Public Toilets

Although not directly linked to the village of Gittisham and any toilet provisions within the village, EDDC is currently going through an important consultation stage with regards to the public toilets that it owns and operates. However, this consultation is vital in making sure that all our towns and villages are properly served with public conveniences across the district, especially in our principal and main towns. As a Honiton Town and East Devon District Councillor for Honiton St. Michael’s, Cllr Bonetta said it is extremely important to him that the public toilets at King Street, Honiton, are maintained and opened immediately – and he alongside other councillors have been lobbying for this in the strongest terms. This is to enable greater pedestrian support within the town centre, as well as to maintain much-needed disabled toilet access to the Southern half of the High Street.  He urged members to get involved with the consultation, which closes at 5pm on October 1st, 2021.

Housing

Over the past 2 months of representing Gittisham Vale on EDDC, Cllr Bonetta said he had taken up a number of casework items relating to council and social housing across his ward. It is extremely important to him that EDDC’s tenants are well looked-after and supported by the Council and their representatives. If any resident would like to discuss a council housing issue with him, from any part of the district, please do get in touch at jbonetta@eastdevon.gov.uk

Cllr Walker said she had been told that there were no vacancies for garages at the ex-local authority properties on Church Mead, but she knew this was not the case as there are three garages currently vacant.  Cllr Bonetta said he would follow this up.

Cllr Valentine said he would let Cllr Bonetta have the details of the Gittisham CLT.

East Devon Local Plan

At a meeting of Strategic Planning Committee earlier today, 7th September, it was resolved that a refined draft version of the East Devon Local Plan will be recommended for public consultation in March 2022. This draft plan will contain items for consultation covering multiple items referring to the powers of Gittisham Parish Council, such as planning and development, environment, and transport. At the meeting, discussions took place on the importance of town centres, as well as in protecting the individuality of our villages and introducing Green Belts to stop towns from encroaching on surrounding villages. It is therefore important that every Parish Council across the District feeds into this process, and he suggested Gittisham Parish Council include an agenda item on the Local Plan consultation in the New Year.

Enhanced Covid response area

Cllr Twiss said that as the peak summer holiday season draws to its conclusion it has clearly been an economically good one in the South West, including East Devon. However, it appears the trade off with our big temporary population swelling hugely when compared to the permanent one, the downside is that Covid case rates in Devon are currently very high, especially in our late teens and younger adults, which is to be expected since the removal of restrictions, the opening up of opportunities to socialise, and our popularity as a major visitor destination. 

The impact of coronavirus is being felt hard across the entire health and social care system, he said, with those services struggling to cope with demand and workforce pressures. The number of cases are rising again nationally, and in Devon, they are far higher (622 per 100,000 of the population) than the latest national average (332).  The government has designated Devon, Cornwall, Plymouth, Torbay and the Isles of Scilly, an ‘enhanced response area’, in response to high case rates of coronavirus.  It means additional support will be available from the government, to those areas for the next five weeks in order to try and reduce infection case numbers.

He said this doesn’t mean another local lockdown, but it does mean that authorities across the South West have more flexibility to introduce additional public health measures if considered necessary, to those in other parts of the country.  Public Health Devon is urging people to:

  • Limit your social contacts to stop the virus spreading
  • meet others outside, because that’s safer than meeting inside
  • continue to wear face coverings when indoors in public places
  • wash your hands properly and regularly
  • have the jab if you are an adult and haven’t yet had it. Please have both doses as soon as you can. If you’re aged 16 to 18, please take up the vaccination when offered to you
  • self-isolate if told to do so by NHS Test and Trace
  • self-isolate and arranging a PCR test if you show any symptoms of having the virus – the high temperature, new and continuous cough, or change of your usual sense of taste or smell

Covid news and Vaccination Programme update

Uptake of the vaccine among 16/17-year-olds has been high.  More than 1.7m doses of the Covid-19 vaccine have been given in Devon.  Between 8 December and 29 August 917,236 first doses have been given while 809,425 second doses have been given; a total of 1,726,661 doses.  People who have both vaccine doses or are under 18 don’t have to self-isolate if they are identified as a close contact of someone with Covid-19.  You can book an appointment online or by calling 119.  The Devon Vaccine Support Team can support carers who can’t leave the person they care for or those who can’t use the national booking system because they aren’t registered with a GP.  Contact:

d-ccg.devonvaccinationsupport@nhs.net   / 01752 398836 Support the health and care system by getting vaccinated.

Employment opportunities

Cllr Twiss said for a variety of well-publicised reasons there are a wide variety of job vacancies across many sectors of our economy including retail, hospitality and commercial. For those looking for a long term career path or simply a change of direction new staff are needed across all sectors of the health and social care sectors.  There are opportunities from apprentice, to part and full time The Proud to Care campaign provided plenty of information and links to jobs including those in the Honiton area at https://www.proudtocaredevon.org.uk/   

Devon jobs at https://www.devonjobs.gov.uk/  is another resource advertising many vacancies, as is the EDDC https://jobs.eastdevon.gov.uk/  and he urged members to share these links to anyone who they thought might be interested in seeking employment.

Cllr Twiss added that he had been reassured by Jurassic Fibre that the roll-out of superfast broadband in Gittisham village was heading in the right direction.  Cllr Rowe said he had also been speaking to a representative from the company, and Cllr Valentine expressed his concern that the proposed development in the village did not appear in any broadband infrastructure plans.  Cllr Twiss also promised to report back as to whether the front desk at Honiton Police Station will be reopened, following lobbying of the Police & Crime Commissioner.

Cllr Bonetta left the meeting.

Cllr Rowe enquired whether Honiton or Ottery had any plans to support an e-bike scheme.  Cllr Twiss said he was not aware of any, but said that DCC would be looking to spend money on projects to reduce carbon emissions. 

In his absence, Cllr Alasdair Bruce sent the following: Things have been very quiet at council recently, not helped by a council workforce working to rule due to ‘interference’ by some members or the ruling party. An apology has been submitted so the issue may resolve itself soon. You may already be aware of this, but it has made contacting officers over issues such as fly tipping and enforcement much harder. I am assured that communication will improve and have been asked to be patient.

ACTION: Cllr Rowe to invite a Jurassic Fibre representative to a future meeting and cc Cllr Twiss.  Cllr Valentine to email Cllr Twiss & Cllr Bonetta details of the Gittisham CLT plans.

Cllr Twiss and one member of the public left the meeting.

77/21     To consider the following planning applications:

a) 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room. (amended plans concerning revision to extension)

b) 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room (amended plans concerning revision to extension)

Members resolved to have no further comments to make on the amendments.

78/21     To receive reports from councillors on areas of responsibility and actions since the last meeting:

a. To note the latest planning decision notices

21/1420/VAR Unit 5 Weston Park Devonshire Road Heathpark Industrial Estate Honiton EX14 1ST Variation of condition 1 (extension to opening hours) of 19/2150/VAR  Approval with conditions.

b. To receive an update on Highways

Forthcoming road closures in Gittisham Parish:

11-12 November, Road past Sherman’s Farm – Western Power works

22-24 November, road from Ironbridge to Eveleigh’s – Jurassic Fibre works

See also minute ref. 80/21.

c. To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had contacted eight contractors for the play area works. One declined, six had not responded.  He had met J Coles on site and K C Builders yesterday.  Given the criteria for the funding, three written quotes are required and therefore progress will be delayed until a further quote can be obtained.

ACTION: Cllr Orchard to obtain an additional quotation.

d. To receive an update on public transport

Members heard the replacement bus for King’s School pupils in September would arrive for the first time on Weds 8th.  The Chair said it was a good result after many years of lobbying.

e. To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist expressed her frustration at further delays to the installation.  She said the Community Heartbeat Trust had sent her a lengthy contract, which includes a contract for a host.  She is therefore waiting for a response from Baker Estates as to who owns the land where the defibrillator will be located.  Members discussed the possibility of an alternative site for the defibrillator if the delay persists. 

ACTION: Chair to contact Graham Hutton at Baker Estates.

f. To consider climate change measures within the parish, including rewilding proposals for land along Old Elm Road

Cllr Twist said there was no update on EV chargers.  Cllr Rowe said he had met James Chubb from EDDC’s Countryside team to look at rewilding a patch of land along Old Elm Road, close to the stream.  Mr Chubb said he could liaise with EDDC’s StreetScene to mow the grass less frequently, put wild flower seeds down and protect some of the saplings.  The Chair added that hedge plants would arrive for the play area in mid-November.

ACTION: Cllr Rowe to contact StreetScene to find out whose responsibility any rewilding project should be.

g. To consider parish council support for scam awareness and security

Cllr Twist said 13-17th September there would be a publicity campaign running called Take Five, where people are encouraged to pause when asked for financial or personal information by would-be scammers.  Cllr Twist added that the new booster for Covid would likely be the next target for cyber criminals.

h. To consider limited residential development in the parish

Cllr Valentine said there was a pause while solicitors worked on some loose ends.  He was pleased to report there was funding in place for a new speed survey on the hill in Gittisham village, and hoped this might take place in October. 

i. To consider the parish emergency plan

Cllr Orchard said there was no update on this.

j. To consider the refurbishment and maintenance of the village play area

Cllr Walker thanked Cllr Orchard for his work obtaining quotes for the new facilities.  It was agreed some strimming may be needed around the bench.  The Chair agreed to speak to a resident who had raised concerns over a potential increase in noise levels when the new facilities were being used.

ACTION: Clerk to ask Michael Poll when he will be trimming the wild area grass.

k. To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman had kindly given Cllr Twiss a tour to point out issues, including the pothole by Rapshayes where a drain also needs fixing.  The Chair said there were two drains outside the Village Hall which silt up, and could cause problems with flooding in wet weather.  The Chair encouraged all members and residents to report issues via the ‘report a problem’ page on the DCC website.  She added she had done this for the silted up drains.

Cllr Orchard reported that no further work had been done to cut the hedge along Old Elm Road.

ACTION: Cllr Walker to ask the lengthsman about the silted up drains.

79/21     To receive a report from the Chair

The Chair said she hoped all councillors had enjoyed a summer break. She said there was nothing specific to report, but she would like to recognise the ongoing work of our councillors in ensuring the various initiatives we have underway are making good progress. Thank you for all that you do for our parish.  

She asked if members might support a bid to fund two community e-bikes, financed by Lottery funding.  She explained that one of the students in our parish has suggested that they could take further if we could support them if needed.  The Chair said this would be a great way for us to get out and about in this hilly area, which often puts people off from getting bikes out in the first place. The project would need support in ongoing maintenance, booking and charging.  She promised to report back at a future meeting. 

ACTION: Chair to investigate funding of two community e-bikes.

80/21 To consider traffic levels and speeds in Gittisham village and on Hayne Lane

Members heard that Cllrs Orchard & Twist had carried out a traffic survey on Hayne Lane.  The results were circulated.  Cllr Orchard reported that although the perception was that traffic numbers had increased, the numbers from the survey did not bear this out.  The Chair thanked them for their work and said it was good to have data. 

Cllr Twiss had indicated that taking measures to close Hayne Lane was not possible, but members agreed that road conditions make it unsafe to walk.  Councillors also questioned the cost benefit of maintaining the road which is in such poor condition, and agreed to continue lobbying.  Cllr Rowe added that the speed limit signs will be covered up until the correct signage is in place.  Cllr Twiss had also said he would investigate a footway from the end of Devonshire Road to lower Hayne Lane, as the road appeared to be busy with people.

ACTION: Clerk to order 10 x ‘20 is Plenty’ stickers.

81/21 To consider candidates for the Gittisham Vale councillor vacancy and proceed to co-option as appropriate

The clerk said no applications had been received by the latest deadline of 5th September.

ACTION: Clerk to re-advertise the vacancy ASAP.

82/21     To approve the September payments and to note the current bank balance

It was resolved to approve the following payments:

1120      F J Clampin                       £224.86 Clerk’s salary

1121      Michael Poll                      £60        Grass cutting, play area (inv. ref. 10109)

1122      Michael Poll                      £60        Grass cutting, play area (inv. ref. 10105)

1123      Gittisham Parish Hall        £10        Hire for August meeting

DD         NEST                                 £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the second half of the annual precept had been received; the current bank balance stands at £20,847.11 (which includes approximately £7,000 in the business reserve account). 

83/21     Clerk’s Report

The clerk said a resident had asked if the parish council could take any action to limit the lighting of bonfires.

ACTION: Chair to investigate official rules on parishioners lighting bonfires.

84/21     For information only; items for the forward agenda

Traffic speeds in Gittisham village inc Hayne Lane; casual vacancy.

85/21     To consider any late entry correspondence

The Clerk reminded members that she had emailed councillors to notify them that the defibrillator had been deployed, following an email from Mr A Wilkins, upon whose property the equipment is situated. 

86/21     Date of next two meetings  

Wednesday 6th October (village hall) and Wednesday 3rd November 2021 (venue tbc) at 7.30pm.  The Chair asked all to observe social distancing and bring along a mask and hand sanitiser.

There being no further business, the meeting closed at 2115 hrs.

Parish Council agenda 7 Sept 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

31st August 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the September Parish Council Meeting to be held in Gittisham Village Hall on Tuesday 7th September 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  If any member of the public wishes to join by Zoom, please  contact the clerk.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 4th August 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room. (amended plans concerning revision to extension)
    • 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room (amended plans concerning revision to extension)
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist) inc rewilding proposals for land along Old Elm Road (Cllr Rowe)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider traffic levels and speeds in Gittisham village and on Hayne Lane
  3. To consider candidates for the Gittisham Vale councillor vacancy and proceed to co-option as appropriate
  4. To approve the September payments and to note the current bank balance:

F Clampin £224.86 clerk’s salary

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. ref 10109)

Michael Poll play area grass cutting £60 (inv. ref 10105)

Gittisham Parish Hall – August hire £10

Community Heartbeat Trust £1,785 (defibrillator + carriage)

Community Heartbeat Trust £135 (annual support package, defibrillator)

NEST (clerk’s pension) £22.48

  1. Clerk’s report (inc bonfires)
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 6th October and Wednesday 3rd November (both tbc) 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council meeting minutes 4 August 2021

Gittisham Parish Council

Minutes of the Parish Council Meeting held on 4th August 2021 in Gittisham Village Hall

Present:

  • Gittisham Village ward
  • Cllr Carol Hall (Chair)
  • Cllr Maggie Walker
  • Cllr Alex Rowe
  • Gittisham Vale ward
  • Cllr Peter Orchard
  • Cllr Janet Twist

In attendance: Cllr Alasdair Bruce (EDDC),Fiona Clampin (clerk)

Apologies for absence: Cllr D Valentine, Cllr Phil Twiss (DCC), Cllr Jake Bonetta (EDDC), PCSO Darren England

55/21     To accept and approve apologies

Apologies were received and accepted.

56/21     To confirm the minutes of the meeting held 7th July 2021

The minutes of the meeting held on 7th July 2021 were confirmed and signed by the Chair. 

57/21     To receive the Beat Manager’s Report

Two crimes were reported in June 2021:

  • 1 x violent crime
  • 1 x other theft

ACTION: Clerk to invite PCSO Darren England again to a future parish council meeting.

58/21     To receive declarations of interest

Cllr Orchard declared an interest in item 66/21, as he is due to be reimbursed by the council.

59/21     To consider actions from the last meeting not otherwise on the agenda

The clerk reported that Baker Estates had not yet responded regarding the dog poo bins, as Graham Hutton is on holiday.  

The clerk reported that it’s now possible to publish the accessibility statement for the parish website.

60/21     To receive reports from County Council and District Council representatives

Cllr Twiss did not send a report this month, due to annual leave.

In his absence, Cllr Jake Bonetta (Honiton St Michael’s) sent the following: I would like to express a massive thank you to the community of the Gittisham Vale ward for entrusting me with the office of District Councillor. I am humbled to be able to represent you at District Council level, sharing this responsibility with my role as a Honiton Town Councillor. There is so much work to do to make Honiton an even better place to live – and the work starts right away.

At the last EDDC Full Council meeting on Tuesday 27th July, I was also appointed as the Assistant Portfolio Holder for Culture, Leisure, Tourism and Sport by the Leader of the Council. I am excited to bring my all to this role, in developing our open spaces and youth infrastructure for the next generation to enjoy. This does not retract from my overall focus, which is to ensure that everyone across Honiton St. Michael’s ward is represented equally, fairly, and wholly.

Recycling issues

I have received a number of complaints from residents in Honiton St. Michael’s about missed recycling collections over the past couple of weeks/month. After consultation with strategic officers and other Councillors, I have discovered that this is linked to the wider problems seen across the transport and seasonal sectors, in lack of staff available due to the Coronavirus lockdowns as well as new Brexit restrictions. The StreetScene department, along with almost every identical Council department across the UK, is struggling to keep to recycling schedules.  I have been assured that any missed recycling collections will be picked up within a couple of days of the scheduled collections. The StreetScene department are working overtime to ensure that this happens, and that late collection routes are prioritized for timely collections the next week.

Jurassic Fibre

A number of Vale residents have contacted me about recent works that have taken place by Jurassic Fibre within the Vale area. This work is to install fibre-optic internet access for homes in the area, on the Jurassic Fibre network. I have been personally shocked at the state that pavements have been left in.  Although this is not specifically an EDDC issue, I want to highlight that I have been talking to officers at EDDC about this issue to see if there is anything that the District Council can do. Hopefully we will be able to come to a reasonable conclusion to sort the pavements out.

Members welcomed the other new district councillor, Alasdair Bruce.  He began by saying that he considered himself a district councillor first, a Conservative second, and he hoped to be able to follow in the footsteps of the excellent work done by former Cllr Susie Bond.  He explained that since being elected, he had attended two council meetings via Zoom, not in his opinion a satisfactory way to hold these meetings, especially as we are now all holding parish meetings face to face. However, the controlling group at District has managed to vote through this retrograde step which looks like being in place until January next year, he said.

The one item during the full council meeting on July 27th of interest was an embryonic policy proposed by Cllr Bailey to try and beef up the council’s response to abuse of the planning process when it comes to the felling of trees, often during the pre-planning process. Laudable as this is to try and close this glaring loophole, it needs careful and informed debate to produce a fully supported, fully funded and sustainable policy. Cllr Bruce said he had raised the issue of Ash dieback, which often requires a rapid response due to public safety issues and cannot wait for planning approval as an example. This would also apply to farmers trying to manage trees on their land and forestry businesses.

Related to the above was the issue of planning enforcement raised at the Scrutiny meeting on July 29th. During the debate it was clear that the frustration of members dealing with planning abuses was unable to be effectively tackled by the council’s enforcement team. A perfect storm of shortfalls in funding, lack of officers and poor legislation find the officers struggling to keep on top. Given the constant pressure on councils to increase their housing stock, the appropriate checks and balances need to be in place to produce safe housing of the best quality. Planning enforcement is a vital part of this.

Staff morale at the council was also debated with a frank report by the chief executive officer presented and comments made about the apology offered by the controlling group, the East Devon Alliance. Cllr Bruce said he was not privy to what transpired over the last two years to bring the council to this sad situation, nor had he any wish to know. The debate ended with a clear sense that all members agreed staff morale was key to a properly functioning council and are committed to a respectful and professional work environment.

Members discussed with Cllr Bruce the parish ward boundaries, as well as hedge cutting in Gittisham Vale.  (see minute ref 63/21 b)

61/21     To consider the rollout of superfast broadband, and a presentation by Airband

Lynda Sudlow from Airband gave a presentation via Zoom to members, explaining the company’s plans to bring superfast broadband to Gittisham parish.  She said the work would happen in several phases, beginning in August, with the build planned for early 2022 and completion later in that same year, although the section past Beech Walk will take longer.  All representatives working in the area will have identity cards.  She insisted that there would be no need to dig up roads or erect telegraph poles, as the plan was to attach the fibre cable to the existing copper network.

The service provided is fibre to the premises, and there are a range of packages offered starting from £30 / month for 100Mbps download, an 18-month contract and installation cost of £99.  Lynda Sudlow said that residents could express an interest on the Airband website, and this would not commit them to taking the service. She explained that the router could be placed anywhere in the property, and there would be no issue with connectivity and thick walls. The Chair reminded Lynda Sudlow that most properties in the village were listed buildings.

Members discussed previous problems unique to this parish which had been experienced by other broadband infrastructure providers, and had prevented the roll-out of superfast broadband in the past.  Lynda Sudlow said she would be interested to hear more about this to avoid running into similar problems.  She also emphasized that as Airband is contracted by the government to provide superfast broadband to underserved rural communities, some of the past issues would not apply.  Members agreed this was encouraging news.  Cllr Rowe asked if Airband’s infrastructure would be available to other providers in the future, and Lynda Sudlow replied that the company would be able to offer a wholesale service to other ISPs in future phases.

ACTION: Clerk to circulate Lynda Sudlow’s email address to members.

Lynda Sudlow left the meeting.

62/21     To consider the following planning applications:

a)            21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room. (amended plans)

b)            21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room (amended plans)

c)             21/1756/FUL Land Adjoining Combe Garden Centre Gittisham Erection of a storage building on land adjacent to Coombe Garden Centre for the storage of stock

Members welcomed the presence of an updated detailed flood risk assessment for a) and b).  Members had no objections to c), but raised a concern over whether there is adequate onsite storage of surface water to prevent any additional run-off onto the A30. 

Cllr Bruce left the meeting.

63/21     To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices

21/0944/FUL Pomeroy House Gittisham EX14 3AJ – Outdoor pool with plant in existing outbuilding and re-grading / landscaping works within the walled garden; localised repairs and reinstatement of section of collapsed garden boundary wall. Approval with conditions.

21/0945/FUL Pomeroy House Gittisham EX14 3AJ – Localised repairs and reinstatement of section of collapsed garden boundary wall. Approval with conditions.

21/0730/VAR Phases 1 – 4 Hayne Lane Gittisham Variation of condition 1 of application 20/2179/VAR (Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types and/or numbers on plots 132-136, 162-166 and 299-230; design changes to units on plots 92-95, 105-110, 167-170 &172-175; layout changes to plot 137, and; provision of additional parking to plots 167-170.  Approval with conditions.

21/1354/VAR Coign Cottage Gittisham EX14 3AB Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans.  Approval with conditions.

21/1295/FUL 1 Hamlet Cottages Weston EX14 3PB Demolition of existing workshop to be replaced with a new self-build dwelling.  Approval with conditions.

b) To receive an update on Highways

Cllr Orchard said there was no progress on the overgrown hedges on the south side of Old Elm Rd between Honeysuckle Close and the bus turning circle. Cllr Walker said some of the hedge had been cut, and members resolved to ask the lengthsman to strim enough of the hedge at head height so access was possible. 

ACTION: Cllr Walker to ask Len Abbott to trim above-mentioned hedges in the Vale as described.

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard circulated a draft spec to members for the play area’s new items, in line with May’s public consultation exercise, which was approved. ‌ The spec includes a table tennis facility, outdoor skittles alley and boules court.   

ACTION: Cllr Orchard to obtain quotations from interested companies.

d) To receive an update on public transport

Members heard the replacement bus for King’s School pupils in September would call at the village at 08.15 and 15.44.  Cllr Orchard said the deposit of books in the Vale bus shelter had stopped.

e) To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she was waiting to hear from the Community Heart Beat Trust as to how long the lead-in time is from ordering the defibrillator to installation.  The expected go live date is November 2021.  Members resolved to approve the purchase of a defibrillator for the Hayne Farm development at a cost of £1,760 + £25 carriage.  The annual support package is £135, with a minimum 4-year contract. 

ACTION: Cllr Twist to obtain a letter of commitment from Baker Estates.

f) To consider climate change measures within the parish

Cllr Twist said that homeowners and renters across East Devon can now get free advice on how to save money and make their homes energy efficient. Exeter Community Energy (ECoE) provides confidential and tailor made advice and practical information on keeping your home warm. They do not make cold calls or sell products.  The energy advisers will give you general advice, in depth telephone advice assessments, make home visits, drop in energy advice clinics, they will help with, tariff checks and supplier switching, applying for the Warm Home discount, energy and water saving tips and advice, grants for insulation and heating smart meters and more.  To arrange a free impartial advice call or home visit call 0800 772 3617 or mailto:healthyhomes@ecoe.org.uk

New regulations came into force in May 2021 for those who have wood burners or open fires, coal and wood products have to be certified and labelled by suppliers, for more information go to gov.uk/restrictions on sale of coal and wet wood for home burning.

g) To consider parish council support for scam awareness and security

Cllr Twist outlined the latest scams:

Home electric vehicle charging points can be hacked. Two home chargers Wallbox and Project EV have been found to be lacking adequate security when used with an accompanying app for smart phones.  Updated software is now available and owners are being encouraged to update their software ASAP.

h) To consider limited residential development in the parish

Cllr Valentine sent a report in his absence: the public exhibition was extremely well attended with 42 visitors viewing the plans and model that were on display. The majority of comments received (both verbal and written) were very supportive of the proposals that were being presented. There were some very useful comments which were noted and the architects have been looking at how these can usefully be incorporated in the plans for submission with the planning application. A lot of work has also taken place looking at the options for ensuring an energy efficient development.

We must always remember that there has to be a balance to be found with the cost limitations arising from the grant funding and meeting every ones expectations in respect of design etc.  Alan at South Devon Rural HA is currently costing up the proposal and assessing whether we can achieve those expectations within budget. There is a delay with the option agreement between ourselves Gittisham and the Estate. I would simply say “solicitors” and I am sure you will all understand where the delay is occurring. Unfortunately this is a document that we have to include as part of the package of documents to accompany the planning application.

We are nearly ready to submit the planning application (hooray) and perhaps we can celebrate a successful submission in October – just in time for the GCLT AGM!!

i) To consider the parish emergency plan

The Chair said she was in the process of asking the flood marshalls’ views on pinch points in the parish.  Cllr Rowe volunteered his services for observing where issues might arise.   

j) To consider the refurbishment and maintenance of the village play area

Cllr Walker said the play area was being well used, as were the sanitary measures.  The Village Hall committee has agreed to the picnic benches in their front garden being used by the public for picnics and will install a notice at the playground to advise that this is available.  Cllr Orchard said he expected the replacement swing seats and chains to arrive on 8th October.  He, Len Abbott and Cllr Rowe will install them.  Cllr Twist added that there appeared to be no progress on the Hayne Farm play area. 

k) To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

As per item 63 b).

64/21     To receive a report from the Chair

The Chair said she had been contacted by parishioners about three matters in the past month.

1. Councillor vacancy – how can we fill the Vale rep vacancy? Can we do a re-run of our recruitment campaign?  Members agreed to renew their efforts to fill the vacancy; the clerk and Cllr Orchard said they had re-advertised the position on the website and Vale noticeboard.

2. Litter – Hayne Lane and Beech walk and the Vale bus shelter have litter problems, according to local Facebook groups. Is there anything we can do?

3. Hedge and verge cutting. Members discussed whether the right balance was being struck between leaving areas to go wild and making sure the practicalities of using paths and roads are not adversely impacted.  Cllr Rowe said he would be meeting James Chubb from Wild East Devon to discuss projects of this nature.

65/21 To consider traffic speeds in Gittisham village

Members agreed that Hayne Lane and Beech Walk were becoming terrible rat runs for motorists.  Hayne Lane in particular is difficult to walk, the state of the road is poor and there is a large amount of litter.  Members agreed to ask Cllr Twiss if a traffic count survey could be carried out.  A suggestion has been made that Hayne Lane could be made “Farm Traffic Only” and this will be investigated via DCC.

The Chair said the 20 is Plenty stickers had been fixed to bins and other structures in Gittisham village. Cllr Rowe suggested attaching one to one of the grit bins. 

ACTION: Chair to contact Cllr Twiss about Hayne Lane (speed and litter), Beech Walk (litter) and village (speed).

66/21     To approve the August payments and to note the current bank balance

It was resolved to approve the following payments:

1115       F J Clampin                          £436.51                 Clerk’s salary & expenses (stamps)

1116       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10098)

Cllr Orchard left the meeting.

1117       P Orchard                              £666       Reimbursement for replacement swing seats & chains

Cllr Orchard returned to the meeting.

1118       Gittisham Parish Hall          £10         Hire for July meeting

1119       Len Abbott                           £119       Lengthsman work, 8.5 hours, July 2021

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £17,062.85 (which includes approximately £7,000 in the business reserve account).  The clerk circulated a bank reconciliation for 30 June 2021.

67/21     Clerk’s Report

The clerk said she had contacted DCC’s RoW officer for the area regarding the Westgate signage, and the officer said she would take a look.  The clerk added that following Fiona Moores’ promotion, there is a new general manager at The Pig, Chris Charles.

68/21     For information only; items for the forward agenda

Traffic speeds in Gittisham village inc Hayne Lane; casual vacancy.

69/21     To consider any late entry correspondence

None.

70/21     Date of next two meetings.  

Tuesday 7th September (village hall) and Wednesday 6th October 2021 at 7.30pm.  The Chair asked all to observe social distancing and bring along a mask and hand sanitiser.

ACTION: Clerk to ask Cllrs Bruce & Twiss if there are forthcoming dates they are unable to make, given that the village hall will no longer be free on a Wednesday evening.

There being no further business, the meeting closed at 2110 hrs.

Chair…………………………………….

7th September 2021

Parish Council agenda 4 August 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

29th July 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the August Parish Council Meeting to be held in Gittisham Village Hall on Wednesday 4th August 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 7th July 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the rollout of superfast broadband, and a presentation by Airband
  8. To consider the following planning applications:
    • 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room. (amended plans)
    • 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room (amended plans)
    • 21/1756/FUL Land Adjoining Combe Garden Centre Gittisham Erection of a storage building on land adjacent to Coombe Garden Centre for the storage of stock
  9. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  10. To receive a report from the Chair
  11. To consider traffic speeds in Gittisham village
  12. To approve the August payments and to note the current bank balance:

F Clampin £224.86 + £18.65 (stamps, stickers, thank you card) clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. ref 10098)

Peter Orchard – Kompan replacement swings & chains £666

Gittisham Parish Hall – July hire £10

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 1st September and Wednesday 6th October 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council meeting minutes 7 July 2021

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 7TH JULY 2021

in Gittisham Village Hall

and via Zoom

Present:

Gittisham Village Ward

Cllr C Hall (Chair)

Cllr D Valentine

Cllr A Rowe

Cllr M Walker

Gittisham Vale Ward

Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Fiona Clampin (clerk)

Apologies for absence: Cllr J Twist, PCSO Darren England

39/21     To accept and approve apologies

Apologies were received and accepted.

40/21     To confirm the minutes of the meeting held 10th June 2021

The minutes of the meeting held on 10th June 2021 were confirmed and signed by the Chair. 

41/21     To receive the Beat Manager’s Report

Three crimes were reported in May 2021:

2 x anti-social behavior

1 x violence and sexual offences

42/21     To receive declarations of interest

The Chair said that with respect to the planning applications discussed at the June meeting, 21/1165/FUL and 21/1166/LBC, she had taken some water level measurements for the applicant but was not involved in the interpretation of any data for them.

43/21     To consider actions from the last meeting not otherwise on the agenda

The clerk reported that Baker Estates had not yet responded regarding the dog poo bins.  

The Chair’s said she had made an application to the Woodland Trust for a grant for hedge plants, which will be installed along the wall between the field and the bottom play area.

44/21     To receive reports from County Council and District Council representatives

Members noted that the election for a new district councillor would be held on 8th July. 

Vaccination Programme

Cllr Twiss said as we approach the 19th of July and the further lifting of restrictions imposed as a result of the COVID-19 pandemic, he thought that an update on the progress of the vaccination rollout would be helpful to members and whilst we are nowhere near out of the woods just yet as the school holidays are rapidly approaching, bringing with them the anticipated very large influx of visitors.  He said that like all of us he hoped that every day brings us closer to a more normal state of affairs for the majority of our population and learning to live with the virus.

•              The vaccination programme across Devon, Plymouth and Torbay continues make progress with all adults now being offered the vaccine. To date over 1.5 million doses have been given across Devon, Plymouth and Torbay with 679,000 people having received their second dose. The local NHS delivered the ‘Grab a jab’ weekend in late June enabling all adult to make walk-in appointments; plans are being developed to repeat this over the summer. There was also a walk-in clinic at the Devon County show last weekend and DCC Staff were offering lateral flow tests to show visitors.

•              Proof of vaccination can now be demonstrated using the NHS COVID Pass service where you can view and share your COVID Pass for event trials and travel abroad.

•              Following a central government public consultation, from October 2021 people working in CQC-registered care homes must have two doses of a COVID-19 vaccine, unless they have a medical exemption. It will apply to all workers employed directly by the care home or care home provider, those employed by an agency, volunteers and those coming into care homes to do other work, for example healthcare workers, tradespeople, hairdressers and beauticians, and CQC inspectors. A further consultation will be launched on whether to extend this new requirement to other health and social care settings.

Superfast Broadband

As the digital megabit age is finally reaching our rural areas, (albeit not fast enough in too many cases) it highlights the importance of addressing the challenges our small rural businesses face in gearing up for the opportunities this will bring. Cllr Twiss circulated a recently published paper, which he said is a very interesting read on how they might compete with larger, better resourced organisations.

Rural affordable housing

The topic of the affordability of housing for local people is a very live and pertinent one today as people look to inward migrate to our part of the world, many as a result of new ways of working due to the pandemic with less physical time spent in the office or other workplace.  This is reducing the supply of homes in all sectors and making it much more difficult for local people to compete in with buying or renting homes with affordable schemes for local people increasingly important.  Cllr Twiss circulated a Parish Councillors guide to affordable rural housing, which he said highlights the issues.

Paths and gateways

Cllr Twiss said he had discussed with DCC Neighbourhood Highways Officer Mike Brown to find funding to make the emergency gateway at the end of Old Elm Road where it meets Hayne Lane wheelchair and motorised wheelchair accessible.  He hoped that this work can be done in 2021/22.  With more people choosing to walk for exercise, he said he would like to see the informal footpath from the end of Old Elm Road towards the A30 and Otter Inn, Garden centre and Heron Farm beyond a more substantial one and will see what progress can be made to completing this in 2021/22 or beyond, depending on funding allocations.  Whilst just on the other side of the parish boundary with Honiton, this would of course benefit residents on Hayne Farm and Gitisham Vale.

Cllr Valentine said there is an increasing frustration and anger among village residents about the speed of traffic coming through, and he asked if he could draw this to the appropriate department at DCC.  Cllr Twiss added that there is a trial taking place in a number of South Devon villages to reduce speeds to 20mph, and depending on the outcome recommendations will flow from there. 

The Chair asked Cllr Twiss if there was the potential to progress the Goldcombe / Hayne Farm footpath appeal.

Cllr Twiss left the meeting.

ACTION: Cllr Twiss to send Devon Funding News to the clerk, as well as information on the 20 is Plenty scheme.  RESOLVED: Clerk to order £15 of 20 is Plenty stickers to attach to bins, and claim back at next meeting.  Cllr Twiss to investigate status of Ramblers’ appeal.

45/21     To consider the rollout of superfast broadband, and a presentation by Airband

This was deferred to the August meeting.

46/21     To receive reports from councillors on areas of responsibility and actions since the last meeting:

  1. To note the latest planning decision notices

21/1354/VAR Coign Cottage Gittisham Honiton EX14 3AB – Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans. Approval with conditions.

Appeal Ref: APP/U1105/W/21/3267313 Conversion of existing buildings to holiday dwellings (application for removal of condition 5 of planning permission 84/P0792 to allow year round occupancy of the holiday dwellings and variation of condition 6 of planning permission 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling) at Goldcombe Farmhouse, Gittisham.  Appeal dismissed.

  • To receive an update on Highways

Cllr Orchard said he had received a complaint from a resident about overgrown hedges on the south side of Old Elm Rd between Honeysuckle Close and the bus turning circle. Members discussed whose responsibility this might be, and agreed to ask the lengthsman to cut the hedges back to prevent people from getting scratched. 

Forthcoming road closures in Gittisham Parish: Resurfacing A375 Sidmouth Road – closed Tuesday 20th  July Gittisham Hill to Exeter Road.  Working hours 1900-0700 for 12 weekday nights in two phases:  south of Old Elm Rd roundabout then to the north. The roundabout will be totally closed at 2300 each night. Vale residents have been leafleted by Devon Highways.

26/7th July Devonshire Road. Priority boards for Jurassic Fibre works.

29/30th July Alfington Road closed for Jurassic Fibre works.

ACTION: Cllr Walker to ask Len Abbott to trim above-mentioned hedges in the Vale.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair explained that she and Cllr Orchard had met EDDC officers to understand the next steps in progressing new items in line with May’s public consultation exercise. ‌ The meeting had given clarification on funding sources and allowed us to proceed to the next stage. A table tennis facility, outdoor skittles alley, boules court and hopscotch grid had all been agreed, and Cllr Orchard is preparing a specification.  Members agreed that the next stage would be to inform neighbours of the works and their timings, followed by sourcing quotes in line with EDDC’s policy.  The Chair said she was very pleased with the plans and see the new playground facilities as being useful to families, older children and adults.


She added that EDDC had also sent some information about potential funding sources for a shelter. The Chair reported that she had shared this with the village hall committee, which is looking to install an awning at the back of the hall which could help with Covid safety at village events.

ACTION: Clerk to inform residents of properties neighbouring the play area of the plans.  Cllr Orchard to work on specifications.

  • To receive an update on public transport

Members heard there was no update on the replacement bus for King’s School pupils in September, nor whether from 19th July when Covid-19 restrictions are due to be eased whether the pupils-only bus would be continuing.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist sent a report in her absence, saying that the information she’d requested from Community Heart Beat for consideration by the Parish Council had been circulated.  She added that she had not received any further communication from Baker Estates.

  • To consider climate change measures within the parish

Cllr Twist said she had not received any further information regarding the EV charging point, and asked if the parish council is registered with Parish and Town Council Wildlife to receive their newsletter.

  • To consider parish council support for scam awareness and security

Cllr Twist outlined the latest scams:

  • A cold caller impersonates a legitimate mobile network operator or supplier.  There is also a Covid Vaccine Passport scam email purporting to be from the NHS; clicking on the link will take you to a fake NHS website where you are asked for personal and payment details.  In reality details of your vaccine status are available free via the official NHS website. 
  • A suspicious SMS message, claiming to be from a delivery company, asking you to click on a link to track the delivery status of a package. These messages are actually linked to a banking Trojan called “FLUBOT”. It asks receiver to install a tracking app to track the status of the package, when its intention is to steal credentials and other personal data.

Cllr Twist advised users not to click on links in SMS messages, not to install apps from anywhere but the official app stores, and ensure mobile telephones are protected with security software.

  • To consider limited residential development in the parish

Cllr Valentine said the public exhibition/consultation, displaying details of the development had attracted more than 40 visitors.  Some changes had been made to the design as a result of comments.  It is hoped that the planning application will be submitted to EDDC at the end of July.

  1. To consider the parish emergency plan

The Chair said she was in the process of arranging a meeting with emergency plan councillors and named flood marshalls, and hoped this would take place before the August meeting.

  • To consider the refurbishment and maintenance of the village play area

Cllr Walker thanked Cllr Orchard for taking responsibility for the new items (see minute ref 46c).  The clerk said that she was still corresponding with Kompan regarding the replacement seats and chains for the toddler swings, and had provided them with photographs and measurements with the aim of selecting the appropriate items.  As it has been difficult to make progress due to the company’s lengthy reply times and sending the wrong quote to the clerk, Cllr Orchard agreed to investigate ordering the items.

ACTION: Clerk to forward correspondence with Kompan to Cllr Orchard.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Members noted that the lengthsman had cut a passing place on the road to Catshayes Farm, which would be useful for both motorists and walkers.  They also noted that he had cut back foliage along Dark Lane / Shaggy’s, for which they were grateful. 

47/21     To receive a report from the Chair

The Chair echoed Cllr Valentine’s comments about traffic speeds, and agreed to write to The Pig to ask the management to remind staff and residents to drive carefully.  Cllr Valentine added that a new speed survey on the hill beyond Clysthayes may form part of the GCLT work.

The Chair reported that Combe Estate would be installing signs at both Beech Walk and Westgate.  The purpose of the signs is to try to combat various anti-social behaviours that that have taken place recently.  She reminded members that DCC had clarified there was no vehicular access at Westgate, across the top and down to Alphington.  Any vehicles using that area are doing so illegally.

The Chair explained that a local farmer had raised concerns about walkers getting lost between Westgate and the village.  Walkers have ended up on a private farm track which leads from Sherman’s Farm to Catshayes Farm, and the farmer is worried about the public getting hurt by boisterous cows.  (There have been reports in the press of cows hurting people elsewhere.)  Members agreed that temporary signs, a review of signage with DCC and a letter to Combe Estate and The Pig to raise awareness was an appropriate response.

ACTION: Chair to write to Fiona Moores at The Pig regarding drivers.  Clerk to write to DCC RoW, The Pig, Len Abbott and Combe Estate.

48/21 To consider the purchase of a printer or copier for the Gittisham Gazette

The Chair said she had discussed with the Gittisham Gazette editor, Carol McCann, and agreed that the PC would continue to cover ¾ of the cost of printing and copying.  The aim is to reduce the number of paper copies, while recognizing that some residents require them.  The editor has agreed to report back to the Chair with an estimate of ongoing costs. 

ACTION: Chair to discuss with Carol McCann how to make the Gittisham Gazette more parish-wide. 

49/21 To approve the appointment of Alison Marshall as internal auditor for 2021/22

Members resolved to appoint Alison Marshall as internal auditor for the financial year 2021/22.

ACTION: Clerk to contact Alison Marshall.

50/21     To approve the July payments and to note the current bank balance

It was resolved to approve the following payments:

1108       F J Clampin                          £226.37                 Clerk’s salary & expenses (stamps)

1109       Len Abbott                           £91         Lengthsman work, 6.5 hrs June 2021 @ £14/hr

1110       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10094)

1111       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10084)

1112       Gittisham Parish Hall          £10         Hire for June meeting

1113       Websites Ahoy                     £195       Maintenance and updates on website

1114       Len Abbott                           £7.24      Lengthsman expenses, June 2021 (petrol)

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £18,183.84 (which includes approximately £7,000 in the business reserve account). 

51/21     Clerk’s Report

The clerk agreed to inform regular contributors to the Gittisham website about the need to conform to accessibility guidelines.  Recently uploaded items will need to be amended to reflect this, and then the accessibility statement can be published.

52/21     For information only; items for the forward agenda

Traffic speeds in Gittisham village.

53/21     To consider any late entry correspondence

None.

54/21     Date of next two meetings

Wednesday 4th August (village hall) and Wednesday 1st September 2021 at 7.30pm.  Public via Zoom.  The Chair asked all to observe social distancing and bring along a mask and hand sanitiser.

There being no further business, the meeting closed at 2025 hrs.

Chair…………………………………….

4th August 2021

  

Parish Council agenda 7 July 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

mailto:gittishamparishcouncil@gmail.com

1st July 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the July Parish Council Meeting to be held in Gittisham Village Hall on Wednesday 7th July 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  A maximum of six people is allowed in the space.  If any member of the public wishes to join by Zoom, please contact the clerk.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

Join Zoom Meeting
https://us02web.zoom.us/j/87103155591?pwd=T05TVzhPQ0pPM3ZvWkRQTzdiVmVwQT09

Meeting ID: 871 0315 5591
Passcode: 474423

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 10th June 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the rollout of superfast broadband, and a presentation by Airband
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    1. To note the latest planning decision notices (Cllr Orchard)
    2. To receive an update on highways (Cllr Orchard)
    3. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    4. To receive an update on public transport (Cllr Orchard)
    5. To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    6. To consider climate change measures within the parish (Cllr Twist)
    7. To consider parish council support for scam awareness and security (Cllr Twist)
    8. To consider limited residential development in the parish (Cllr Valentine)
    9. To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    10. To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    11. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider the purchase of a copier or printer for the Gittisham Gazette
  3. To approve the appointment of Alison Marshall as internal auditor for 2021-22
  4. To approve the July payments and to note the current bank balance:

F Clampin £224.86 + £1.51 (stamps) clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. ref tbc)

Michael Poll play area grass cutting £60 (inv. ref tbc)

Gittisham Village Hall hire (June 2021) £10

Websites Ahoy (inv. ref W21-GPC-1) £195

Kompan replacement swings & chains £737.02

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 4th August and Wednesday 1st September 2021 at 7.30pm. 

F J Clampin – Clerk

Gittisham Gazette May 2021

A monthly Community Newsletter

Published by St. Michael’s Church and Gittisham Parish Council

May 2021 Edition 231

The Environment Matters

Can you join in with “No Mow May” in your garden?  The whole lawn, a patch or just mow some paths.  It will be interesting to see what flowers come up if they are left to grow and how many insects will enjoy them.  The church is considering leaving some of the little used areas in the churchyard for the month and maybe longer.  The play park also has created paths in the orchard area.  It would be good to hear your results with perhaps a photo send to either Carol Hall carol.partdrillers@gmail.com or me Carol McCann charli.mcc@mypostoffice.co.uk  and perhaps in a later edition pictures could appear in the Gazette.  Let us all try to do our bit for the environment and help the insects and birds survive and thrive.  Many thanks.

Scribblings from Shermans by Jack Bartlett

May is here and the chilly evenings have meant the long trousers and coats haven’t been hung up yet. The long dry period of April is soon forgotten, and a bit of rain has soon made the countryside green up. We managed to get all of our maize into the ground before the rain came, this was risky as the ground temperatures and evenings were too cold. But we felt the dry conditions were better for preparing a good seed bed than waiting for the warm weather. The pessimistic side of us said when the weather turns that may be it for a while so we took the opportunity. We also got some of the grass silage into the clamp being caught out in the showers in the last couple fields. 

May bank holiday is often a busy time for farmers but with the showery forecast we managed to pop out and about. Taking the dogs for a walk and some lunch in Simonsbath on Exmoor. What a lovely place and relatively close to home. I fear that Devon and Cornwall is going to become overwhelmed with traffic this summer with people not being able to travel abroad so easily. Great for the south west tourism industry never the less.  Lauren has now got some hens here at Shermans, she’s always liked poultry from a young age but decided a handful wasn’t enough! Therefore we have plenty of eggs for sale! There is a cupboard at Shermans entrance with fresh free range eggs stacked up! Please come and try as we have had some positive feedback so far. Breakfast time now for me… poached eggs today! 

Gittisham Village Hall events

Village Film Night Thursday 20th May
Join at 7pm for a chat before the film, then again afterwards to talk about the film.
Film to be decided on the night – so a surprise!
Join Zoom Meeting
https://us02web.zoom.us/j/85028985842

Spud in a Bucket

If you still haven’t got your potato to grow for the Gittisham Flower and Produce Show it should have been planted in April. You can contact  David or Sue Fallows, Parkers, Gittisham (telephone 01404-850922) – £1 per entry to see if there are any left.  Buckets are emptied and weighed during the show on 7th August.  Entries from all ages very welcome. If you have a bucket and will not be entering the competition, please return it to David and Sue for recycling to another entrant.  If you have lost your bucket, please contact David and Sue.

People in the News

A warm Gittisham welcome to the Whitton Family  who will be moving into Winsor Cottage when their proposed renovations are completed.  We wish them a happy time and look forward to meeting them at some of our village events. Congratulations to James Trevett and partner Frankie on the birth of their baby daughter Willow, mother and baby both doing well.

A New Home Needed

I have a pale grey desk, 158cm x 80cm x 74cm high with 2 drawers.  If anyone is interested, please contact Angie on telephone 01404 45101.

Combe Garden Centre

Plenty of bedding plants now ready both annual and perennial offers on various composts.  All your gardening implements, plant feeds, weed killers etc. plus seeds – both vegetable and flower.  The Kitchen is now open again, still outside only and serving between 10.00 and 3.30, the new garden area is well on the way to being finished.  The gift shop, Velvet and Parade, also has some lovely items and worth a visit when looking for that special present or finding things for the home.  Garden Centre and Gift Shop both open 9.00 – 5.00 Monday – Saturday and 10.00 – 4.00 Sunday.

Combe Farm Shop

There are lots of new and exciting things happening at the Farm Shop this spring.  With the easing of restrictions, we are happy to announce you can now enjoy your takeaway outside at one of our picnic tables, to coincide with this we have released a few new menu items, including wraps, cheeseburgers, hot dogs and smoothies, to go along with our existing offering of coffees, teas and pastries.   Food served from 10.00 – 2.00, ,  drinks and cakes 9.00 – 3.00 Tuesday – Sunday. Takeaway Sunday 10.00 – 1.00

We have 2 new vending machines outside the shop provided by Hollis Mead Organic Dairy.  One has a selection of items including double cream, kefir, butter and milk bottles.  The other is an organic semi skimmed milk dispenser. The vending machines are 24hr access and payment is contactless.  They are frequently monitored so fresh organic milk is always available. 

We have lots of meat boxes available, including new BBQ boxes just in time for the summer.  We also have a wide selection of new items on the butchery counter, including our house made marinated BBQ meats and ready to cook meals.   As always our bakery is producing bread daily, and we are always happy to accept repeat orders, custom requests or just set a loaf aside for you to collect when convenient.   We are still able to offer delivery or click and collect if you are unable to come out to the shop yourself, if you need more details on this please feel free to contact us directly.  We hope to see you soon!           

Joanna and the Team        

Telephone 01404 519093

Your suggestions and ideas needed for the Gittisham play area

Gittisham Parish Council needs your ideas, please. We have money to spend on “Sports Pitches” to go alongside a new Boules Court in the village playground. What would you like? Please send your suggestions to the Clerk gittishamparishcouncil@gmail.com before the end of May.

Parish Council May report

Six councillors met for the May meeting. Susie Bond (EDDC) and three members of the public were also present.
Chair. Carol Hall was elected as chair for 2021-22.

EDDC / DCC Report.    Susie Bond explained that as part of the Local Plan review, meetings of the Strategic Planning Committee have been scheduled for each month with the intention to have a draft plan put before the committee at their December meeting.

Finance.  Members agreed the finances.

Crimes.  March 2021, 2 x violence and sexual offences.

Councillor vacancy (Vale ward)    The clerk said the vacancy remains unfilled, and encouraged anyone interested in joining the parish council should contact gittishamparishcouncil@gmail.com

Planning applications.
a) Pomeroy House Gittisham – Outdoor pool with plant in existing outbuilding and re-grading / landscaping works within the walled garden; localised repairs and reinstatement of section of collapsed garden boundary wall. Members had no objections to a). 

Play area.     Members agreed to replace the current toddler swing seats and chains. Carol Hall explained that if the parish council wished to include additional items funded by S106 to the boules pitch, it would be easy to carry out a further consultation.  Once GPC has agreed any additions to the project, EDDC will include it with the allocation for funding.

Climate change.    Carol Hall encouraged people to use the World Wildlife Fund’s carbon footprint calculator https://footprint.wwf.org.uk/#    This is not so much about comparing our scores, she said, but more about “how can I change my own score” and understanding how our personal choices affect our carbon footprint.  She reminded members that a parishioner volunteers at the Ottery Food larder, and if there is excess bread on Saturdays she brings it to the village bus shelter for sharing.

Fly-tipping.     The Chair said she encouraged any parishioners noticing fly tipping to report it using the EDDC app.

Vale bus shelter.   Peter Orchard said although a sign had been put up asking people not to deposit more than the basket on the bench can hold, there have since been two significant deposits of books and DVDs.  He said these and any future large deposits would be removed.

Highways.     Peter Orchard said approximately 10 reflective posts had been installed on Hayne Lane south of the railway bridge to discourage drivers mounting the soft verges.

Road closures / diversions.     The road through Alfington will have temporary signals on Thursday 13 May, while Jurassic Fibre conduct works.

Public access.   Members discussed disappointment among some parishioners over increasing restrictions on exercising dogs off the lead.  It was agreed that access to private land was not a matter for the parish council.

Scam awareness.     Janet Twist said there is a presentation on how to spot scams on YouTube, https://www.youtube.com/watch?v=Oyc3ITOxvsY presented by the new SW Fraud Protect adviser.

Next meeting.  This will be on 10th June at 7.30pm in the village hall with Covid-secure measures in place.

St Michael’s Church, Honiton Mission Community and 200 Club

St. Michael’s Gittisham

It was lovely to have our 1st monthly Eucharist in church on 11th April, the next is 9th May then 13th June, and hopefully the 2nd Sunday each month thereafter, and if possible, vicar permitting there may be more each month, all at 11.00am and with numbers restricted you need to book your place with Carol 851113, obviously social distancing and masks to be worn. Currently we are still not permitted to sing in the church, I do hope this might change after the June restrictions are lifted.  Julia is working on plans for the other Sundays and her telephone services will continue when not in church, to receive the details for this please email Julia on gshaminister@gmail.com or for those without internet ring her on 07763 111367 or 01404 850680.

Honiton Mission Community

The website www.honitoncofe.org is updated regularly and has news about the latest guidelines on the Covid regulations. There is also a link to the Gittisham website.  The monthly newsletter Around the Parishes is included plus details of Rev’d Sue’s weekly Zoom Sunday Morning Worship at 10.00am. If you would like to join in this service do please email Rev’d Sue and she will forward the link  sue41260@gmail.com . There is also a ‘virtual’ Eucharist at 6.00pm. St. Paul’s is now offering a Said Eucharist on Sunday at 11.00am each week, places are needing to be booked with prior notice through the Parish office on 01404 44035 or office@honitoncofe.org and messages will be replied to when someone is available. Mollie the Church administrator is there on Tuesdays.  

200 Club

If you haven’t renewed your 200 Club subscriptions (£12 per number per year) please do so as soon as possible.  If I haven’t heard from you by the end of May, I will assume you no longer wish to be a member. Payment can be made by cheque – payable to Gittisham PCC, BACS or by standing order – I can email or post this form too. (Carol McCann 01404 851113, 07946 409142, charli.mcc@mypostoffice.co.uk.  Draws are made monthly with prizes of £40., £20., £15., £10., and £5., with 2 six monthly (September and March) of £48.

May 2021 200 Club results                            

1st  Michael Neve                      2nd Nicky Wakley               3rd   Valerie  Clifford                 
4th  Sandra Moss                      5th   Bob Williams             

Gazette printing is still not possible with the ongoing restrictions, as the Parish Office in Honiton remains closed. The Gazette is also available on the Gittisham website. If you would like a copy by email please let me have your email details or if you have no internet it can be posted to you until things get back to order.  Some help with 2nd class postage would be appreciated, Carol McCann 3 School Cottages, Gittisham, Honiton, EX14 3H. 01404 851113 I will leave a few copies in the Vale bus shelter and Hayne Farm Estate Sales Office again until such time the whole print run can be delivered by Peter and Ann again.

Editor/Distributor: 
Carol McCann  01404 851113/07946409142     charli.mcc@mypostoffice.co.uk. If you have events or news items for inclusion in the Gazette do please email it to Carol as early as possible (using Arial font please)  Copy date for June edition is the 24th  May please.  I hope to have the edition ready to send out on Friday 4th June.

Gittisham Community Land Trust

Recent activity by the Project Team has focused on footprint design. A number of options have been assessed and debated within the team. The Zoom channel has been pretty busy! There was an initial brief provided for the architect which, in short, required the architect to come forward with a proposal which respected the sensitivity of the location and the setting of the site in relation to the village and the form of development within the village.

Alongside the work of the Project Team discussions have continued with EDDC and it has been encouraging to have received support for the GCLT proposals from the Housing department and recent communication with the Planning department has also been positive. Work has now been extended to looking at design, construction and surface materials.

The village has a wide range of traditional materials and elements taken from this palette of materials are being considered for the onsite designs. Please don’t expect ‘Grand Designs’ and remember that building costs have to be controlled in order that rentals are truly at an affordable level. The full application submission will include the designs for the 3 estate plots (Combe are employing the same architects) so we will have a comprehensive picture of how the development will look.

We have now reached a stage where the details of a preferred site layout can be released. Please take a little time to have a look at the proposed site layout which is attached to this Newsletter.

This is the first stage of a public consultation process which will culminate in a public exhibition of the proposals including building design and site treatments, which will be placed on display in the Village Hall on Friday 11th June from 3.00pm to 8.00pm.

We would like to have your comments on the details of this proposed development and would encourage everyone to come and take at look at what is being proposed. It is hoped that representatives from the architects, the Housing Association, EDDC Housing and our own CLT will be on hand to answer questions and explain how the design has evolved.

Opportunity to make comments will be available at the public exhibition or can be sent to email:davidmvalentine@btinternet.com

David Valentine

Chairman Gittisham CLT

Gittisham Gazette June 2021

A monthly Community Newsletter
Published by St. Michael’s Church and Gittisham Parish Council

June 2021 Edition 232

No Mow May

Several villagers joined in with “No Mow May” including parts of  the churchyard, some of which will be left for a slightly longer period.  The play park also has created paths in the orchard area.  Let us all keep trying to help the environment and give the small mammals, insects and birds a chance to thrive. I have a variety of lovely birds in my garden which is rather like a floral jungle.

Gittisham Village Hall events

The BBQ organised by the Village Hall committee has been postponed, due to Covid restrictions on gatherings.  A new date will be issued in due course.

People in the News

Congratulations to Edward Fuller who won a prestigious rowing cup at Eton Dornay last weekend beating competitors from all over the U.K. by 12 seconds and several lengths.  This weekend he is rowing in a quad with brother Tom at the same venue.  It is lovely that regattas have started up again, I expect the boys will be very busy this summer and Helen will be doing a lot of driving.  We wish Ed and Tom every success and lots more trophies.

Music for a Summer Night at Coryhill, Combe Raleigh

Music by University of Exeter Chapel Choir and friends, Saturday 24th July 2021.    Bring a picnic, rugs, chairs and wine.  Free parking, raffle and hot drinks on sale.  Gates open 5.30pm, Concert at 6.30pm

Box Office: 01392285983  or  01404 46452  online booking www.exeter-cathedral.eventbrite.com
Advance tickets £12.50  or £15.00 after 20th July   –   Tickets only refundable if government policy changes.

Proceeds will support the Exeter Cathedral Music Foundation Trust.  Kindly supported by Canonteign Falls.    Exeter Cathedral Music Foundation Trust is a registered charity no. 297365

Other events

Buckerell fete has been postponed and will now be held on Saturday 4th September at Splathayes. 

Combe Raleigh is holding an Open Garden Weekend over the weekend of 17th and 18th July.

St Paul’s has started outdoor take-away coffee and biscuits on a Tuesday, free of charge but donations are welcomed for Vaccinaid.

Gittisham Community Land Trust

Affordable rented housing to meet a local need

The project has been 11 years in the making. It began with the identification of the housing need by the local community, through the parish plan back in 2010. From these beginnings, the Community Land Trust has now emerged.

An initial CLT steering group began by identifying the housing need within the parish/village of Gittisham. They held several events in 2016, the outcome of which identified a need for 6 affordable houses for the community. The survey helped crystallise the view that affordable housing was needed to serve the village. The GCLT was formally registered as a Community Benefit Society in October 2018.

The GCLT then undertook a site selection process and evaluated four possible sites in the village. The preferred site was identified as the former farm buildings serving Town Farm on Exeter Hill and was subsequently endorsed by the community at a public meeting. In planning policy terms, there is no clear village boundary. The site sits outside the conservation area but it is washed over by the AONB. It is considered a rural exception site due to the local, affordable housing that it would provide for the community. This is supported in the EDDC local plan strategy 27 and through the recently adopted Affordable Housing, Supplementary Planning Document. The site also benefits from a previous planning permission granted in 1999 for offices and storage buildings. Whilst the currently proposed use for the site is very different to the historic approval, many of the same issues of access and landscape impact remain the same.

Discussions with EDDC Housing resulted in a mix of units, 4 x 2 bed and 2 x 3 bed, being agreed to provide the best balance of accommodation for the need identified. Throughout the project, the land owners, the Combe Estate have been entirely supportive of this community project. They have provided the site and will benefit by the provision of 3 serviced plots for estate usage. They have signed a heads of terms agreement for a conditional land purchase with the CLT. They have also asked the community to lead the project as much as is possible and the architects appointed by the CLT are also acting for the estate. This has all helped derive a scheme that has been directed entirely by the needs of the CLT.

The architect’s (ECA) have been given a clearly defined brief and a ‘clean’ site. Following numerous meetings on Zoom the project has evolved into a unique scheme that picks up on aspects of the village in terms of layout, materials, setting and scale.

We are now at a stage where we can present a preferred scheme through a public consultation with the community. The details of the preferred scheme will be on display for public viewing and comment in the Village Hall on Friday 11th June 2021 from 3.00pm to 8.00pm. Representatives from the architects, the GCLT, Combe Estate, and our Housing Association partner, will be on hand to answer questions and receive comments. On behalf of the GCLT I look forward to meeting as many of you as possible.

David Valentine

Chairman, GCLT

St Michael’s Church, Honiton Mission Community and 200 Club

St. Michael’s Gittisham
Our Annual Parochial Church Meeting was held on the 20th May by Zoom, Both Angie and I remain as wardens, Ian continues as treasurer and the PCC remains as in 2020.  We have now had two monthly Eucharistic services in church the next one is on Sunday 13th June at 11.00am and thereafter on the 2nd Sunday each month, numbers are still restricted so  you need to book your place with Carol 851113, obviously social distancing and masks to be worn. Currently we are still not permitted to sing in the church, unless June 21st makes changes.  On the 30th May we were able to hold a lay-led ‘Café’ style church on the green with croissants made by Pierre, rockcakes by Angie and a choice of hot drinks. 20 parishioners attended the refreshments with 3 leaving before the short service, it was lovely to be able to sing the hymns led by Sarah Agg-Manning.  It is hoped, weather permitting to have more outdoor services  in varying styles to  receive the details for these please email Julia on gshaminister@gmail.com or for those without internet ring her on 07763111367 or 01404850680.

Honiton Mission Community

The website www.honitoncofe.org is updated regularly and has news about the latest guidelines on the Covid regulations.  There is also a link to the Gittisham website.  The monthly newsletter Around the Parishes is included plus details of Rev’d Sue’s weekly Zoom Sunday Morning Worship at 10.00am.  If you would like to join in this service do please email Rev’d Sue and she will forward the link  sue41260@gmail.com, there is also a ‘virtual’ Eucharist at 6.00pm. St. Paul’s is now offering a Said Eucharist on Sunday at 11.00am each week, places need to be booked through the Parish office on 01404 44035 or office@honitoncofe.org and messages will be replied to when someone is available. Mollie the Church administrator is there on Tuesdays.  


200 Club

Those who didn’t renew your 200 Club subscriptions by the end of May and I haven’t heard from you, I am releasing your number/s as I  assume you no longer wish to be a member.   If anyone is interested in joining the church 200 club you can contact me – details below and I will send an application form.. Payment can be made by cheque – payable to Gittisham PCC, BACS or by standing order – I can email or post this form too. (Carol McCann 01404 851113, 07946409142, charli.mcc@mypostoffice.co.uk.  Draws are made monthly with prizes of £40., £20., £15., £10., and £5., with 2 six monthly (September and March) of £48.

June 2021 200 Club Results

1st  Alice Hayman                      2nd  Sue Fallows               3rd   Diane Janes                 
4th  Ian Warne                           5th   Helen Hayman              

Gazette printing is still not possible with the ongoing restrictions, as the Parish Office in Honiton remains closed. The Gazette is also available on the Gittisham website  Gittisham.org.uk.  If you would like a copy by email please let me have your email details or if you have no internet it can be posted to you until things get back to order some help with 2nd class postage would be appreciated, Carol McCann 3 School Cottages, Gittisham, Honiton, EX14 3AH. 01404 851113 I will leave a few copies in the Vale bus shelter and Hayne Farm Estate Sales Office again until such time the whole print run can be delivered by Peter and Ann again.

Editor/Distributor: 
Carol McCann  01404 851113/07946409142     charli.mcc@mypostoffice.co.uk. If you have events or news items for inclusion in the Gazette do please email it to Carol as early as possible (using Arial font please)  Copy date for July edition is the 28th June please.  I hope to have the edition ready to send out on Friday 9th July as the Parish Council do not meet until the 7th.

Parish Council meeting minutes 10 June 2021

Minutes of the Parish Council meeting

Held on 10th June 2021

in Gittisham Village Hall

and via Zoom

Present: Gittisham Village Ward

Carol Hall (Chair)

David Valentine

Alex Rowe

Gittisham Vale Ward

Janet Twist

Peter Orchard

In attendance: Phil Twiss (DCC), Fiona Clampin (clerk)

Apologies: Cllr M Walker, PCSO Darren England

19/21     To accept and approve apologies

Apologies were received and accepted. 

20/21     To confirm the minutes of the meeting held 5th May 2021

The minutes of the meeting held on 5th May 2021 were confirmed and signed by the Chair. 

21/21     To receive the Beat Manager’s Report

No crimes were reported in April 2021.

22/21     To receive declarations of interest

None.

23/21     To consider actions from the last meeting not otherwise on the agenda

The clerk said she and Cllr Rowe had worked further on the parish council section of the Gittisham website, and the clerk had asked Websites Ahoy to confirm that it now meets accessibility standards.   Parish council document from 2017/18 onwards, the parish plan and the emergency plan should now be fully accessible.

Cllr Orchard said he had cleared out the Vale bus shelter, but people were still depositing unwanted books in there.

The clerk said she had purchased and installed Office 2019 on the parish council’s laptop.

The clerk outlined the correspondence with Kompan regarding the replacement swing seats and chains for the toddler swings.  She will send frame measurements to the company, in the hope that they can confirm whether their seats and chain will correspond.

The clerk reported that Baker Estates had not yet responded regarding the dog poo bins.   

ACTION: Clerk to upload accessibility statement, dependent on response from Websites Ahoy.

Clerk to provide Kompan with swing frame measurements, and order replacement seats and chains if suitable. 

24/21     To receive reports from County Council and District Council representatives

Members heard that Cllr Bond had stood down as district councillor, and a replacement was anticipated.  The Chair said she had received an email from Cllr Bond saying what a privilege it had been to serve Gittisham parish.  Councillors agreed how supportive Cllr Bond had been over the years, and expressed their gratitude. 

Cllr Twiss said that after a very different Devon County Council election held in sometimes difficult and unprecedented circumstances, he was delighted to have been returned for a second term of office as the Division member for Feniton & Honiton.  Like you, said Cllr Twiss, he would be working and acting in the best interests of everyone in the division as well as the county in a wider sense.

He explained that his responsibilities had changed at DCC, moving away from a previous focus on healthcare across Devon, which he would miss enormously despite the massive challenges of the previous 16 months, to a more senior role on the council as the Portfolio Holder for finance.  Cllr Twiss assured members this does not change at all his commitment to increased local delivery of healthcare services in Feniton & Honiton division as we emerge step by step from the COVID-19 pandemic.

Highways

The number one ‘postbag’ item for Cllr Twiss is that of Highway issues, he said, whether that is potholes, drainage, footways, reducing speed limits, parking enforcement and many other related items. It is certainly a good idea and to save time to report any issue direct to DCC on the ‘Report a problem’ web site for items such as potholes (the definition of what constitutes one is shown) to defective road markings, fallen trees etc. He emphasized that actions reported on this site are undertaken on a risk to life, safety first policy so may not be dealt with immediately if sufficient resources are not available. The link to the site is https://www.devon.gov.uk/roadsandtransport/report-a-problem/   

DCC has a ‘framework’ of contractors to undertake the various roles that maintain our highways and byways, with a main one for the bulk of works and arrange of others for specific roles. A new main contractor M Group (you may know them in another iteration as utility services group Morrison’s) has been appointed to take over from Skanska, where clearly more working efficiencies will be sought within the contract based on what is called the DCC  ‘Doing What Matters’ policy. 

Climate Emergency

Cllr Twiss explained that Devon County Council is committing significant human and financial resources to addressing climate change issues, with carbon reductions a major part of that, with DCC leading by example working with partners for all sectors and areas of life in Devon and beyond.

It is without doubt one of the biggest challenges that DCC has ever had to address and covers massive range of areas nationally, regionally and locally in order to influence change. You can read more at the specialist climate emergency web site https://www.devonclimateemergency.org.uk/   

Cllr Twiss urged everyone to ‘buy in’ to this agenda and from a very local perspective, he was delighted that our local community transport provider TRIP have invested in a no emissions electric mini bus to show us the way forward, operating from their base in Honiton serving our area and beyond!

Health

The Integrated Care System for Devon (ICS) is being rolled out currently and aims to provide a one stop shop from primary care to acute care under one commissioning (funding) umbrella, with the sole purpose of improving how healthcare is delivered in Devon.  To coin a phrase, said Cllr Twiss, this really is a ‘game changer’ with an emphasis on keeping people, fitter, healthier and longer, putting less pressure on to the whole healthcare system.  You can find further details on this by clicking https://www.icsdevon.co.uk/   or emailing phil.twiss@devon.gov.uk where he can point people in the right direction if an immediate answer is not possible.

Broadband

Cllr Twiss explained that the Jurassic Fibre CEO had assured him the network build would be happening in Gittisham.  He added that he had also met Connecting Devon & Somerset senior managers to understand the alternatives, including Airband which is proposing to bring high speed broadband to the parish.

Emergency gate, Old Elm Road

Cllr Twiss said a resident had pointed out that mobility scooters could not pass through the bollards between the end of Old Elm Road and Hayne Lane.  A long diversion was required via the Heathpark Industrial Estate.  Cllr Twiss said he had taken up the issue with Mike Brown at DCC Highways.

Cllr Twist asked about electric vehicle charging points, and Cllr Twiss replied that while there was no detail as yet, DCC would be looking at this area as part of its green agenda.  He added that DCC aims to be carbon neutral by 2030.

Cllr Twiss left the meeting.

ACTION: Chair to reply to Cllr Bond.

25/21     To consider the following planning applications:

  • a)            21/0945/LBC Pomeroy House Gittisham EX14 3AJ Localised repairs and reinstatement of section of collapsed garden boundary wall.
  • b)            21/1354/VAR Coign Cottage Gittisham EX14 3AB Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans
  • c)             21/1295/FUL 1 Hamlet Cottages Weston EX14 3PB Demolition of existing workshop to be replaced with a new self-build dwelling
  • d)            21/1420/VAR Unit 5 Weston Park Devonshire Road Heathpark Industrial Estate Honiton EX14 1ST Variation of condition 1 (extension to opening hours) of 19/2150/VAR
  • e)             21/1350/FUL Land West of Devonshire Road Heathpark Industrial Estate Honiton Construction of two storey offices (Unit D) for Use Class E (g) (i), alterations to car park layout, and internal access. Installation of covered bike store to front
  • f)             21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room.
  • g)            21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room

Members had no objections to a). 

Regarding b), members had no objection in principle to this application, but would like to raise a slight concern regarding the use of non-traditional materials to this part of Devon.

Members resolved to object to c) on the grounds outlined previously, ie granting permission would establish a new residential unit in the countryside without agricultural need being sought, and it will act as a precedent for other opportunities in the future which would be detrimental to the overall policy-making of EDDC. Parish councillors also raised concern about the proposed materials in terms of the roofing.

Regarding d), parish councillors objected to this application on the grounds of adverse impact on a residential amenity.  There were concerns over noise at night and proximity to homes, caused by music, traffic and people.

Parish councillors had no objection in principle to e), but would like to raise concerns that surface water must not be allowed to drain into the existing water course.

Regarding f) and g), there was concern among parish councillors that there is an absence of a flood risk assessment linked to this application. As a parish council they therefore wish to understand how that matter is going to be addressed and would like to make further comment once that information is received.  The property is in flood zone 3, and therefore a flood risk assessment including floor levels is required.

26/21     To receive reports from councillors on areas of responsibility and actions since the last meeting:

  1. To note the latest planning decision notices

None.

  • To receive an update on Highways

Cllr Orchard said there had been some flooding during recent heavy rain.

Forthcoming road closures in Gittisham Parish: Road from Chineway Head to Hare and Hounds closed 14–25 June for South West Water works; Alfington Road closed for Jurassic Fibre 29/30 July.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair presented the results of the public consultation on ‘sports pitch’ funding, which forms the basis of decisions made on new amenities for sport and physical activity in the parish.  The results are as follows:

Thirteen‌ ‌people‌ ‌replied‌ ‌to‌ ‌the‌ ‌request‌ ‌for‌ ‌parishioner’s‌ ‌ideas‌ ‌on‌ ‌how‌ ‌to‌ ‌spend‌ ‌S106‌ ‌sports‌ ‌pitch‌ ‌funding‌ ‌available‌ ‌to‌ ‌GPC‌ ‌in‌ ‌Summer‌ ‌2021.‌ ‌This‌ ‌was‌ ‌to‌ ‌be‌ ‌in‌ ‌addition‌ ‌to‌ ‌the‌ ‌already‌ ‌suggested‌ ‌and‌ ‌agreed‌ ‌Boules‌ ‌Court.‌ ‌

Suggestion Number of suggestions GPC comments

Outdoor‌ ‌table‌ ‌

tennis‌ ‌

5‌ ‌

This‌ ‌could‌ ‌be‌ ‌added‌ ‌to‌ ‌the‌ ‌new‌ ‌boules‌ ‌court‌ ‌at‌ ‌the‌ ‌same‌ ‌time‌ ‌as‌ ‌it‌ ‌is‌ ‌being‌ ‌built.‌ ‌A‌ ‌very‌ ‌popular‌ ‌choice‌ ‌and‌ ‌one‌ ‌that‌ ‌has‌ ‌been‌ ‌discussed‌ ‌for‌ ‌years.‌ ‌Can‌ ‌be‌ ‌installed‌ ‌at‌ ‌the‌ ‌same‌ ‌time‌ ‌and‌ ‌in‌ ‌the‌ ‌same‌ ‌area‌ ‌as‌ ‌the‌ ‌new‌ ‌boules‌ ‌court.‌ ‌ ‌

Tennis‌ ‌court‌ ‌

3‌ ‌

The‌ ‌village‌ ‌playground‌ ‌doesn’t‌ ‌have‌ ‌a‌ ‌big‌ ‌enough‌ ‌flat‌ ‌area‌ ‌for‌ ‌this.‌ ‌If‌ ‌the‌ ‌large‌ ‌grass‌ ‌area‌ ‌was‌ ‌turned‌ ‌into‌ ‌a‌ ‌tennis‌ ‌court‌ ‌then‌ ‌that‌ ‌would‌ ‌take‌ ‌away‌ ‌a‌ ‌good‌ ‌amenity,‌ ‌grassed‌ ‌area‌ ‌for‌ ‌ball‌ ‌games,‌ ‌picnics,‌ ‌etc.‌ ‌ ‌

Benches‌ ‌and‌ ‌

blackboard‌ ‌

1‌ ‌

The PC considered a village-led project with donated materials, but will not progress as a previous, similar facility was unused and fell apart.

Skittle‌ ‌alley‌ ‌

1‌ ‌

This‌ ‌could‌ ‌be‌ ‌added‌ ‌to‌ ‌the‌ ‌side‌ ‌of‌ ‌the‌ ‌boules‌ ‌court.‌ ‌A‌ ‌concrete‌ ‌slab‌ ‌with‌ ‌a‌ ‌run‌ ‌for‌ ‌the‌ ‌return‌ ‌of‌ ‌balls.‌ ‌There‌ ‌used‌ ‌to‌ ‌be‌ ‌a‌ ‌facility‌ ‌in‌ ‌the‌ ‌village‌ ‌hall‌ ‌and‌ ‌it‌ ‌was‌ ‌well‌ ‌used.‌ ‌Would‌ ‌be‌ ‌nice‌ ‌to‌ ‌see‌ ‌this‌ ‌again.‌ ‌ ‌

Grid‌ ‌for‌ ‌hopscotch‌ ‌

1‌ ‌

Perhaps‌ ‌the‌ ‌grid‌ ‌could‌ ‌be‌ ‌added‌ ‌/‌ ‌painted‌ ‌on‌ ‌to‌ ‌the‌ ‌skittle‌ ‌alley‌ ‌above.‌ ‌ ‌

Pergola‌ ‌or‌ ‌shelter‌ ‌

1‌ ‌

Not‌ ‌suitable‌ ‌for‌ ‌this‌ ‌allocation‌ ‌of‌ ‌funding‌ ‌but‌ ‌perhaps‌ ‌there‌ ‌is‌ ‌Covid‌ ‌funding‌ ‌or‌ ‌DCC‌ ‌locality‌ ‌project‌ ‌funding‌ ‌to‌ ‌provide‌ ‌a‌ ‌shelter.‌ ‌Particularly‌ ‌useful‌ ‌to‌ ‌encourage‌ ‌outdoor‌ ‌meeting‌ ‌during‌ ‌Covid.‌ ‌

Mini‌ ‌astro‌ ‌turf‌ ‌

pitch‌ ‌for‌ ‌football‌ ‌

1‌ ‌

See‌ ‌reasons‌ ‌for‌ ‌not‌ ‌having‌ ‌a‌ ‌tennis‌ ‌court,‌ ‌above.‌ ‌Not‌ ‌enough‌ ‌space.‌ ‌Reduction‌ ‌of‌ ‌existing‌ ‌grass‌ ‌amenity‌ ‌area.‌ ‌

Adult‌ ‌exercise‌ ‌

equipment,‌ ‌eg‌ ‌

exercise‌ ‌bike‌ ‌

4‌ ‌

PC will investigate potential equipment and sites in the village playground and in the Vale near the boulders.

Basketball‌ ‌hoop‌ ‌ ‌

1‌ ‌

The PC considered providing a hoop on the skittle alley, but felt the intrusive noise and proximity to homes would be unsuitable.  Therefore no further progress.

Climbing‌ ‌structure‌ ‌

2‌ ‌

Not‌ ‌suitable‌ ‌for‌ ‌this‌ ‌allocation‌ ‌of‌ ‌funding‌ ‌–‌ ‌check‌ ‌this‌ ‌though.‌ ‌ Also,‌ ‌we‌ ‌have‌ ‌a‌ ‌small‌ ‌climbing‌ ‌wall‌ ‌on‌ ‌the‌ ‌slide‌ ‌tower.‌ ‌An‌ ‌actual‌ ‌climbing‌ ‌wall‌ ‌or‌ ‌bouldering‌ ‌wall‌ ‌might‌ ‌be‌ ‌too‌ ‌intrusive‌ ‌because‌ ‌of‌ ‌its‌ ‌height.‌ ‌

Zip‌ ‌wire‌ ‌

1‌ ‌

Not‌ ‌suitable‌ ‌for‌ ‌this‌ ‌allocation‌ ‌of‌ ‌funding.‌ ‌ ‌

Badminton‌ ‌Court‌ ‌

1‌ ‌

Removable net considered, but would not be robust enough to withstand misuse.

 ‌

Members discussed various scenarios:‌ ‌

1.Go‌ ‌ahead‌ ‌with‌ ‌a‌ ‌project‌ ‌to‌ ‌provide‌ ‌a‌ ‌boules‌ ‌court,‌ ‌skittles‌ ‌alley, ‌and‌ ‌

hopscotch.‌ ‌ ‌

a.Draw‌ ‌up‌ ‌plans,‌ ‌b.‌ ‌Get‌ ‌quotes,‌ ‌c.‌ ‌Aim‌ ‌to‌ ‌build‌ ‌in‌ ‌summer‌ ‌2021‌ ‌

NB‌ ‌there‌ ‌are‌ ‌skittles‌ ‌in‌ ‌the‌ ‌hall‌ ‌which‌ ‌could‌ ‌be‌ ‌kept‌ ‌in‌ ‌a‌ ‌locked‌ ‌box,‌ ‌or‌ ‌provide‌ ‌a‌ ‌new‌ ‌set‌ ‌for‌ ‌

this‌ ‌project.‌ ‌

2.Investigate‌ ‌funding‌ ‌sources‌ ‌for‌ ‌a‌ ‌pergola‌ ‌or‌ ‌shelter.‌ ‌Consider‌ ‌Covid‌ ‌funding‌ ‌and‌ ‌DCC‌ ‌locality‌ ‌budget.‌ ‌If‌ ‌successful,‌ ‌get‌ ‌3‌ ‌quotes‌ ‌and‌ ‌install‌ ‌asap‌ ‌to‌ ‌encourage‌ ‌outdoor‌ ‌meeting‌ ‌in‌ ‌the‌ ‌summer‌ ‌for‌ ‌Covid‌ ‌safety.‌ ‌Summer‌ ‌2021‌ ‌

3.Investigate‌ ‌adult‌ ‌exercise‌ ‌bike‌ ‌costs‌ ‌and‌ ‌funding‌ ‌sources‌ ‌for‌ ‌this.‌ ‌Deadline‌ ‌Winter‌ ‌2021.‌ ‌

4.The‌ ‌following‌ ‌suggestions‌ ‌will‌ ‌not‌ ‌be‌ ‌progressed‌ ‌as‌ ‌they‌ ‌are‌ ‌unsuitable‌ ‌for‌ ‌the‌ ‌village‌ ‌play‌ ‌

area‌ ‌(too‌ ‌big):‌ ‌tennis‌ ‌court,‌ ‌badminton‌ ‌court‌ , ‌climbing‌ ‌structure,‌ ‌zip‌ ‌wire,‌ ‌mini‌ ‌astro‌ ‌turf‌ ‌pitch.‌ 

Members resolved to go ahead with the resurfaced boules pitch, hopscotch and skittle alley, table tennis facility, subject to cost and quotes.  Cllr Orchard will discuss with EDDC to understand how this is paid for.  Cllr Valentine said that the parish council should be cautious when investigating a shelter or pergola, as a structure over a certain size will require planning permission.  He asked if the PC would consider purchasing a secure storage area for any equipment associated with any eventual sports facility.

Councillors discussed the purchase of a badminton net, but it was felt they were not particularly robust.  There was concern over the potential maintenance cost of an adult exercise bike, and whether it would be better placed in Gittisham Vale.  It was agreed to defer discussion to a later date.

ACTION: Cllr Orchard to obtain quotes for boules pitch, hopscotch and skittle alley, table tennis facility from suppliers.  Chair to investigate cost of pergola or shelter and any relevant funding opportunities. 

To receive an update on public transport

Cllr Orchard said there was no update on this.

To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she attended a meeting on 25th May with Toby Curtis (Surveyor, Baker Estates), Robin Palmer (Site Manager, Baker Estates), and Tina Sauvage (Community Heart Beat Trust). The meeting was organised following Adam Clarke’s email, (previously circulated) confirming the electricity supply for the defibrillator cabinet, and that it would not be sited on the block of apartments as originally suggested.

The defibrillator would be sited on posts on communal ground about 20 yards away from the block. The fixture and the site is not a problem, but there now is an additional cost of channelling the cable. Toby Curtis wants to try again with Sovereign Housing on the siting of the defibrillator, otherwise we will have to see if Baker Estates will want to bear the extra cost.  November is seen as the goal date for going live, so Cllr Twist said she would contact CHB for lead times and costs.

To consider climate change measures within the parish

Cllr Twist said she had not received any further information regarding the EV charging point.

Cllr Rowe reported that he was waiting for a response from DCC about verge cutting in the Vale.  He said he was also awaiting a reply from EDDC about the land at the end of Old Elm Road and whether parts of that can be allowed to be left to nature. The ones he had seeded personally will be in flower over the next few weeks, and he said hopefully there will be a good display.  He added that EDDC’s Countryside Team would be carrying out a site visit in the near future to assess.

To consider parish council support for scam awareness and security

Cllr Twist outlined the latest scams:

Phishing remains the most successful of the cyber scams. As of 30 April 2021 more than 5.8 million e-mails were reported to the Suspicious Email Reporting Service set up last April.  The most common was the TV Licence scam with reported losses totalling £5.3 million.  Report suspicious emails to phishing@gov.uk and suspicious text messages forward to 7726.

Mimicking Fraud Department Telephone Numbers: scammers are somehow mimicking the telephone numbers of bank fraud departments, examples are, Barclays, First Direct, Lloyds.  Please avoid using the number printed on the back of your card, go into branch or use another number.

Post vaccine survey scams: either phone, text or email promising cash or a prize, and asking for card details.

To consider limited residential development in the parish

Cllr Valentine said the public exhibition/consultation, displaying details of the development, will be taking place in the village hall tomorrow (11th June) with viewing available between 3.00pm and 8.00pm.

Representatives from the architects, South Devon Rural Housing Association (the CLT’s development partner), the Combe Estate, the GCLT and its advisors will be available to answer questions and receive comments. The scheme will then be reviewed in the light of any comments received and amended if appropriate. It is hoped that the planning application will be submitted to EDDC at the end of June or early July.

To consider the parish emergency plan

Cllr Orchard reported that the revised plan had been published on the Gittisham website. Review due May 2022.  He said that a briefing to bring all flood marshalls up to date would be required.

ACTION: Chair to arrange meeting with emergency plan councillors and named flood marshalls.

To consider the refurbishment and maintenance of the village play area

Cllr Walker sent a report in her absence:

With the improving weather, she noted that the playground is now getting much busier.  All seems to be in good working order and the wild area provides an attractive seating area for parents, carers, grandparents etc.  She has made a mental note to fill the hand sanitiser today.  She will also empty the bin, which she knows is being used.  Thankfully, there have been very few sweet wrappers etc. needing to be picked up around the play equipment.  Cllr Walker added that the lengthsman had completed the tasks outstanding from the annual safety inspection.

To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman would keep an eye on all the work needing to be carried out as we go through the year. If any councillors has noted something needing to be done, please let Cllr Walker know and she will pass details on to him.

27/21     To receive a report from the Chair

Members approved the Chair’s application to the Woodland Trust for a grant for hedge plants, which will be installed along the wall between the field and the bottom play area.

The Chair explained that DCC had clarified the Rights of Way on Westgate Hill, and there is no vehicle access link across the top.  Therefore the illegal activity from off-roaders is on private land, and Combe Estate as the landowner is responsible for installing measures such as barriers, in consultation with DCC.  There has been no progress on the Ramblers’ appeal regarding a proposed footpath from Hayne Farm to Goldcombe, due to Covid.

ACTION: Chair to apply for Woodland Trust grant.

28/21 To consider the purchase of a printer or copier for the Gittisham Gazette

Members discussed the future distribution of the Gittisham Gazette, and it was agreed to ask the editor how many hard copies would realistically be needed post-Covid.  The current figure stands at 70.  The PC will consider sharing the cost of a printer with the church, possibly in the form of a grant.  Cllr Twist said the gazette could be posted on the Hayne Farm community Facebook page.  The PC would like the gazette to be more of a parish-wide publication, eg welcoming new parishioners in the whole parish, not just the village.

ACTION: Chair to arrange meeting with Carol McCann.  Cllr Twist to investigate uploading the gazette to FB.

29/21     To approve the June payments and to note the current bank balance

It was resolved to approve the following payments:

1101       F J Clampin                          £224.86                 Clerk’s salary

1102       F J Clampin                          £44.25   Remaining reimbursement for Microsoft Office 2019

1103       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10077)

1104       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10084)

1105       Community First                 £495.17  Parish council annual insurance policy

1106       Alison Marshall                    £150       Internal audit 2020-21

1107       Len Abbott                           £147       Lengthsman work, 10.5 hrs May 2021 @ £14/hr

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £18,855.93 (which includes approximately £7,000 in the business reserve account).  The clerk said a VAT rebate of £749.17 had been received, for the year 2018-19.

30/21     To receive and note the annual internal audit report

Members noted the annual internal audit report.

31/21     To approve the annual governance statement 2020-21

Members resolved to approve the annual governance statement 2020-21.

32/21     To approve the 2020-21 accounting statements

Members resolved to adopt the 2020-21 accounts.  Prior to the meeting, the clerk circulated the accounting statements.  The parish council ended the financial year on 31st March 2021 with a balance of £16,232.55 (inc. £7,030.36 in business reserve, with £2.86 interest accumulated this year).  There is VAT to be recovered of £226.12. 

33/21     To consider the criteria for meeting exemption from the annual limited assurance review 2020-21, and approve the exemption certificate

Members agreed the criteria had been met, ie that during the financial year 2020-21 the higher of the parish council’s gross income or gross annual expenditure for the year did not exceed £25,000.

34/21     To set and approve the period for the exercise of public rights 2020-21

Members approved the period for the exercise of public rights to extend from 14th June to 23rd July 2021.

35/21     Clerk’s Report

The clerk said a representative from Airband would be attending the July meeting. 

36/21     For information only; items for the forward agenda

None.

37/21     To consider any late entry correspondence

The Chair reported that the No Mow May initiative would be continuing in the churchyard.  Cllr Valentine warned that the rollout of superfast broadband could be held up by connections to listed buildings. 

38/21     Date of next two meetings

Wednesday 7th July and Wednesday 4th August (village hall) 2021 at 7.30pm.  Public via Zoom.  The Chair asked all to observe social distancing and bring along a mask and hand sanitiser.

There being no further business, the meeting closed at 2105 hrs.

Chair…………………………………….

7th July 2021

Parish Council agenda 10 June 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

4th June 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Village Hall on Thursday 10th June 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  A maximum of six people is allowed in the space.  If any member of the public wishes to join by Zoom, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/88075229137?pwd=RE9aOXk5R1d6QXBoc21MZjJwS1R2dz09

Meeting ID: 880 7522 9137
Passcode: 870415

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 5th May 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 21/0945/LBC Pomeroy House Gittisham EX14 3AJ Localised repairs and reinstatement of section of collapsed garden boundary wall.
    • 21/1354/VAR Coign Cottage Gittisham EX14 3AB Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans
    • 21/1295/FUL 1 Hamlet Cottages Weston EX14 3PB Demolition of existing workshop to be replaced with a new self-build dwelling
    • 21/1420/VAR Unit 5 Weston Park Devonshire Road Heathpark Industrial Estate Honiton EX14 1ST Variation of condition 1 (extension to opening hours) of 19/2150/VAR
    • 21/1350/FUL Land West of Devonshire Road Heathpark Industrial Estate Honiton Construction of two storey offices (Unit D) for Use Class E (g) (i), alterations to car park layout, and internal access. Installation of covered bike store to front
    • 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room.
    • 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  9. To receive a report from the Chair
  10. To consider the purchase of a copier or printer for the Gittisham Gazette
  11. To approve the June payments and to note the current bank balance:

F Clampin £224.86 clerk’s salary

F Clampin £44.25 (part reimbursement for Microsoft Office 2019)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. 10084)

Michael Poll play area grass cutting £60 (inv. 10077)

Alison Marshall internal audit inv ref 21/033 £150

Community First Insurance £495.17

NEST (clerk’s pension) £22.48

  1. To receive and note the annual internal audit report
  2. To approve the annual governance statement 2020-21
  3. To approve the 2020/21 accounting statements
  4. To consider the criteria for meeting exemption from the annual limited assurance review 2020-21, and approve the exemption certificate
  5. To set and approve the period for the exercise of public rights 2020-21
  6. Clerk’s report
  7. For information only; items for the forward agenda
  8. To consider any late entry correspondence
  9. To note the date of the next two meetings, Wednesday 7th July and August 2021 tbc at 7.30pm. 

F J Clampin – Clerk