2023/24

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr D Valentine, Cllr M Walker, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr Adam Powell

In attendance: Cllr Alasdair Bruce (EDDC), Cllr Phil Twiss (DCC), one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr P Orchard, PCSO Darren England

162/23 To accept and approve apologies

Apologies were received and accepted.

163/23        To confirm the minutes of the meeting held on 1st February 2024

Re: 153/23 d) Cllr Powell asked that it be noted the parish council had suggested renewable energy could be incorporated into the Kings Arms Farm application in some way.  The minutes of the meeting held on 1^st February 2024 were then confirmed and signed by the Chair.  

164/23        To receive the Beat Manager’s Report

Due to an error on the Police UK website which the force is aware of, it was not possible to report the crime statistics accurately. Cllr Rowe said he had attended the event to mark the re-opening of the Honiton Police Station enquiry desk.

165/23        To receive declarations of interest

Cllr Twiss declared an interest in agenda item 166/23, as he is a voting member of the South West Regional Flood and Coastal committee. 

166/23        To consider actions from the last meeting not otherwise on the agenda

Cllr Powell reported that Richard Foord MP had accepted his invitation to a meeting on 4th April to discuss the delay in rolling out superfast broadband.  He has also invited representatives of other parishes similarly affected, rural broadband campaigner Graham Long and the Combe Estate. 

ACTION: Cllr Powell to email members with an update on progress so far.

Members heard that additional sandbags have been delivered and are stored in the village bus shelter.

Cllr Walker said farmer Len Bartlett had assured her the gap in the hedge towards Catshayes would be filled once the weather improves.  A resident has expressed concern that the new farm track could be creating additional run-off coming down the road, and was alarmed at the recent increase in surface water.  Someone has placed two sandbags across the gully.

ACTION: Chair and Len Abbott to arrange a meeting to discuss with Len Bartlett.

167/23 To receive reports from County Council and District Council representatives

Covid 19 update

Cllr Twiss said that as we approach the 4th anniversary of the first Covid-19 lockdown in England, on the

23rd March 2020, it’s hard to forget the stress, anxiety, economic hardship for many and a genuine fear that the worldwide pandemic brought with it. It seems a very long time ago that we were forced to change how we lived our lives overnight, often being separated from family members, working from home and not being able to socialise in person being just a few things that the uncertainties Covid inflicted on us.

While Covid 19 may have largely disappeared from most of our lives, we are still reaping its unwelcome legacy of slow economy recovery (matters elsewhere contributing to that) and long-standing health issues.  The disease is still very much with us but reported cases in England have reduced massively, where the official UKHSA data dashboard at https://tinyurl.com/ae98rr6r showing cases weekly cases to the 21st of February of 1839 and sadly 245 deaths with Covid mentioned on the death certificate. Clearly, there is still no room for complacency and you should take precautions if you show signs of having the disease, see https://tinyurl.com/2s39cs8x

Highways – winter update

Following the very difficult winter last year the DCC Asset Management and the Network Response teams have worked very closely together through late summer and autumn to prepare for the winter season. Because of this hard work and the milder winter, the service has recorded 5,500 safety defect potholes in January, slightly below the 7-year average (5,926). This compares well to the 7,500 in 2023.  The significant reduction in the gritting operations mentioned above frees up resources to continue the planned patching operations, again helping to reduce safety defect potholes across the county, but prolonged wet weather in the last few months does not help matters when trying to make repairs to the highway.

Changes have now been made to the ‘front end’ of the public ‘report a problem’ website, https://www.devon.gov.uk/roads-and-transport/report-a-problem/ Additional information will help inform future enhancements and will highlight that members of the public can add themselves to existing reports, rather than duplicating reports. 

Gully cleaning operations have slipped behind programme due to the high number of extreme weather events the service has responded to this year, as well as a series of unexpected equipment breakdowns. Main DCC Highways contractor Milestone Infrastructure has worked hard to get this back on programme and are confident that all programmed gullies will have been attended by the end of March.  A lot of work has been put into addressing drainage referrals raised by the cleaning gangs. Over 14,000 gully issues have been resolved this 2023/24 financial year across Devon; however, the backlog remains high with new issues identified as quickly as the old ones are being tackled. The joint trial with Devon’s Flood team to place gully sensors in selected streets in Devon is in now live. The data recorded will provide insight into whether technology can be used to inform policy or reaction for cyclical gully cleaning. The trial intends to run for an 18-month period.

Is your food bill eating away at your weekly budget?

If so, a few simple measures can help save money and reduce waste too.  A Waste Resource Action Programme (WRAP) Food Trends survey last year found that despite the Cost of Living crisis, people are still wasting food that could otherwise have been eaten.  Food prices remain the number one food concern for almost three quarters of participants, and nearly one in four (24%) reported struggling to keep up with household bills. Yet, food waste is still on the rise for four key products – milk, potatoes, chicken and bread.

Keep Cool

Keeping the fridge temperature between 0-5°C can help keep food fresh for three days longer than usual. If you want to test how cold your fridge actually is, an easy way is to use a thermometer. If you do not have a fridge thermometer, pop a regular thermometer into a glass of water and leave it in the fridge for a few hours. Try not to open the door as this can affect the reading. It is worth checking as the average UK fridge temperature is set at least 2°C too warm!

Know Your Dates

Understanding the difference between use by and sell by dates can save perfectly edible food from being thrown away.  ‘Best before’ refers to the quality of the food and your food will be at its best when used before the date given. After this peak freshness date, it might not be at its best, but it will still be safe to eat. You can use your senses to make a judgement. 

Here’s a quick guide to a few key food items and how long they are likely to remain edible after the best before date:

• Biscuits – six months
• Canned food – 12 months
• Cereals – six months
• Confectionary – 12 months
• Crisps – one month
• Dried pasta – three years!
• Pasta sauce – 12 months

‘Use by’ refers to the safety of the food. You must not eat food past the ‘use by’ date. You cannot always smell the bacteria that causes food to spoil, so after the ‘use by’ date, the food may appear perfectly fine to eat, but it could be unsafe. You can freeze food right up to and including the ‘use by’ date. If you are not sure you will eat it in time, freeze it for another day! ‘Display until / sell by’ is for retailers’ attention only.

Reducing the amount of food we waste is a simple way for households to save money and reduce carbon emissions. 60% of UK food waste comes from households, having a value of £17 billion a year and is associated with 18 million tonnes of greenhouse gas emissions.  If we kept food waste out of the black bin, it would save £2.8m a year in disposal costs.  Using up leftovers, making the most of our freezers and understanding use by dates are just a few ways to help prevent food waste, and save money too. When food waste is unavoidable, it can still be put to good use. Either recycle using your food waste caddy (where available) or compost at home.

Cllr Bruce said our troubled waters persist in the headlines with a major debate at full district council last week. Although he believes the motion was well meant, Cllr Bruce said it lacked any significant teeth with which to encourage/ force SWW to improve the current appalling state of our sea and water ways. He attempted to add an amendment to the motion in the form of the following, ‘EDDC further asserts that no major planning application will be considered without an accompanying, and independently verified report by SWW, stating that they have the relevant capacity for such an application’. It did cause some head scratching but was considered to put EDDC in a challengeable situation and failed to gain enough votes. As a result SWW said of the unanimously passed original motion that it was “disappointed”.  Not perhaps as disappointed as we are, said Cllr Bruce, with the mess they are making of looking after our waters! To balance the issue he added he is duty bound to say that SWW have stated that they remain committed to improving things with substantial investment going into our infrastructure.

Cllr Bruce said he was pleased to report that a well-supported parking review is underway, even more pleased to see his request for there to always be a choice of how we pay is enshrined in the recommendations. He has seen for himself the chaos caused when people try to use certain phone paying apps in car parks. This why he will ensure that, when the review comes to full council for signing off, a full choice of payment options is locked in.

Following on from his comments regarding pot holes in his last report, Cllr Bruce said he had had a number of comments passed to him about residents’ experiences with using the Devon Pothole Map. It seems that inspectors that go out to confirm the state of a given hole will often remove it from the map without informing the person that complained. Now it seems ridiculous, said Cllr Bruce, to state the obvious here, but these holes don’t mend themselves and they are only going to get deeper. He also knows that budgets can only stretch so far. However, surely it makes more sense to fix an issue when it’s going to cost less. How does that old saying go………… a stitch in time……..  he said he had also seen evidence of holes marked on the map as down for repair being suddenly removed. He has taken this up with County as this is completely unacceptable.

So he would strongly advise everyone to, firstly report every relevant hole they find and, secondly regularly check that it hasn’t been removed from the map by some hidden hand. If it has put it back on and keep doing it until it’s repaired. He said he remained convinced that, as ratepayers, we are not getting the correct value out of our contribution to road repairs. He still sees evidence of poor repairs often done on a previously repaired hole. He said he would ask for the data on how many potholes on the Devon map are ones that have been done before, but he doubts that data exists.

Cllr Rowe asked whether the gaps in the yellow lines along Devonshire Road might be filled in to stop cars parking there, as he felt it contributed to increased traffic, especially at rush hour.  Cllr Twiss said the parked vehicles had helped to slow down traffic flow in the past, but Cllr Rowe argued that with increased development on the industrial estate, vehicles are forced to swerve and potentially cause more danger. 

Cllr Walker asked Cllr Twiss if there was any funding available in the DCC Locality Budget.  She suggested using some to replace a couple of rotting windows in the village hall, and Cllr Twiss said he could support an application for £1,000 under energy-saving measures.

ACTION: Chair to obtain three quotes for window replacement and complete application for the VH through the parish council as accountable body.

Cllrs Bruce and Twiss left the meeting.   

167/23   To consider the following planning applications:

1. 23/1199/MFUL – Land at Weston Park Devonshire Road – Construction of new industrial units (Use Class B2)

The clerk agreed to check whether this was another iteration of an application that had come before the parish council last year, to which there was no objection. 

168/23     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

• 23/2583/VAR Rapshayes Farm Gittisham EX14 3AB – Variation of Condition 2 (approved plans) of planning permission 20/0781/FUL (Conversion of barn to holiday accommodation) to change the proposed roof covering from clay roman tiles to natural slate. Refusal.
• 23/2725/FUL Kings Arms Farm Nags Head Road Gittisham Honiton EX14 3AP – House of multiple occupation (HMO), that provides individual living-rooms for vulnerable people; the facility includes communal areas for socialising, cooking and dining set with private and secure gardens. Refusal.
• 24/0019/VAR Rapshayes Farm Gittisham EX14 3AB – Variation of Condition 2 (approved plans) of planning permission 20/0781/FUL (Conversion of barn to holiday accommodation) to change the proposed roof covering from clay roman tiles to natural slate. Refusal.

• To receive an update on Highways 

20th March road to Catshayes closed to install sewer level equipment.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The clerk reported that the legal side of releasing the S106 funding for the outdoor ping pong table had been completed, and the parish council could now proceed to purchase the item.  This was one of the most popular choices in the public consultation carried out before the pandemic.

ACTION: Chair & Cllr Rowe to speak to residents.

• To receive an update on public transport

ACTION: Chair to log delays to the first Stagecoach bus which connects Gittisham village with Exeter, as the service has been poor recently.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said he had met EDDC officer Paul Feely and a colleague, who felt some revision of the pro

Cllr Rowe said next month the parish council could purchase the matting in line for the rewilding project for land at Old Elm Road. 

ACTION: Chair to plant landmark tree donated by Devon Wildlife Trust.      

• To consider parish council support for scam awareness and security

There was no update this month.  Members agreed there was substantial coverage of scams, including a Government campaign, and resolved to take this off the agenda.  Any particular scams to be brought to peoples’ attention can be added in ‘late entry correspondence’.

• To consider limited residential development in the parish

Cllr Valentine said the planning application had been submitted, which was a significant milestone.  He said the architects’ drawings would be displayed at the community kitchen over the next few weeks.  Members heard that those councillors with GCLT shares will have to declare an interest when the application comes before the parish council.  There are enough members on the parish council however without GCLT shares to be quorate.         

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Cllrs Powell and Rowe said they had met representatives of the Combe Estate and the Marker family to discuss a range of traffic-free routes between the new development and the village. The most likely option was a permissive path past the farm shop and barns to the village along a serviceable farm track that ends by the old marlpit, as it might be more acceptable than a right of way.  Conditions of use could be determined by the estate and could potentially be limited to certain times of year.  The second route discussed was under the overgrown railway bridge at the Hayne Farm development to follow the hedgerows down to the minor road leading to the

garden centre and village.  If approved, in both cases the routes and conditions of use may change, as the built landscape is likely to change in the future.

ACTION: Cllrs Powell & Rowe to draft an email to parish councillors outlining a possible way forward.  Then contact Combe Estate to ask for a summary of conditions of use. 

• To consider the refurbishment and maintenance of the village play area

There was nothing to report this month.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

ACTION: See minute ref. 166/23.

169/23     To receive a report from the Chair

There was no report this month. 

170/23     To approve the March payments and to note the current bank balance

F Clampin             £254.34 Clerk’s salary

DD          NEST                     £26.78   Clerk’s pension

Members were informed that the current bank balance stands at £17,417.41 (which includes approximately £7,000 in the business reserve account).  Cllr Twist said the torch and safety kit had not been returned to the Hayne Farm debrillator when it was deployed recently, but this would be covered by the annual service package.

171/23 To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct

It was resolved to approve the above policies.

172/23 To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management

It was resolved to approve the above policies.

173/23 Clerk’s report

There was nothing to report.

174/23     For information only; items for the forward agenda

Nothing to add.

175/23     To consider any late entry correspondence

Cllr Powell noted there had been some graffiti underneath the railway bridge leading to Hayne Farm.  Cllr Twist said the parish council would need to urge DCC to paint double yellow lines once the roads on the estate were adopted. 

ACTION: Cllr Powell to contact Network Rail.

176/23     Date of next two meetings  

Thursday 4th April and Thursday 2nd May 2024 at 7.30pm. 

There being no further business, the meeting closed at 2120 hrs.

Chair…………………………………….

4th April 2024

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr D Valentine, Cllr M Walker, Cllr A Rowe

Vale ward: Cllr Adam Powell

In attendance: Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr Phil Twiss (DCC), PCSO Darren England

147/23 To accept and approve apologies

Apologies were received and accepted.

148/23        To confirm the minutes of the meeting held on 4th Jan 2024

The minutes of the meeting held on 4th January 2024 were confirmed and signed by the Chair.  See also minute ref 156/23.

149/23        To receive the Beat Manager’s Report

Due to an error on the Police UK website, it was not possible to report crime statistics accurately.  The clerk said she had been in touch with D&C Police to raise the issue, and made Cllr Twiss aware.

150/23        To receive declarations of interest

None.

151/23        To consider actions from the last meeting not otherwise on the agenda

Cllr Powell said he had drafted a letter to Richard Foorde MP regarding the continuing delay of installing superfast broadband in Gittisham village.  Members agreed he should use the village WhatsApp group to build a picture of the issues people experience.  Cllr Powell reported that Airband had told him the rollout would happen in the first half of 2024, which was at odds with an email the clerk had received from the company.  Members noted that Airband vehicles had been seen in Fenny Bridges.

ACTION: Cllr Powell to email Airband and invite one of their senior staff as well as the MP, to attend a PC meeting.

Members reiterated the parish council’s support for the community kitchen, and asked Cllr Walker / Cllr Hall to enquire whether the organisers would like the parish council / village hall committee to apply for a grant on their behalf to cover the cost of rental.

Cllr Rowe reported that the village fete is scheduled for 31^st August.  He encouraged people to sign up as volunteers.

152/23 To receive reports from County Council and District Council representatives

In his absence, Cllr Twiss sent the following report:

As we have literally weathered the storms of post-Christmas, let us hope that we are able to move beyond what passes for winter this year and look forward to more spring-like condition quite soon. Damage to our highways in January has caused the DCC Highways teams considerable headaches in keeping up with emergency repairs and those of a temporary (prior to resurfacing) and permanent repairs.

Further down this report is quite a lengthy section about devolution, which really is a big deal for Devon, together with Torbay Council.

Highway repairs

An almost permanent fixture in County Councillors email inboxes is potholes, and residents’ concerns are shared by us and the officers and staff.  On 4 October 2023, the government announced £8.3 billion of additional highways maintenance funding over the period 2023 to 2024 and the next 10 years for local road resurfacing and wider maintenance activity on the local highway network. This includes £2.8 billion for Local Authorities in the East, South East, South West and London. Devon’s share over 11 years is £222 million consists an additional funding allocation of £6.663m in each of 2023/24 and 2024/25:  Currently potholes repairs in Devon are funded by ‘in year’ revenue, where for more permanent patching and repair of a higher quality this must be funded by longer term capital investment with the minimum qualification area being 1 square metre.  Significantly, it has now been agreed that DCC are able to reduce this qualification to half a square metre funded by capital funding, which will provide for better quality, long lasting repairs, rather than less durable ‘temporary’ fixes. (It is important to remember that emergency repairs are often temporary before a more permanent one is made).

Devolution – levelling up

In what is regarded by many as a very positive step forward devolving powers and money, Devolution for Devon and Torbay has taken a big step forward with the publication of Government proposals for a ground breaking deal that could re-draw the future relationship between local government in Devon and Torbay, and Whitehall. It’s hoped that additional powers with the cash that follows will happen in future years.

This would enable more decisions to be made locally by people who know their areas best and on things that matter to local people such as building more affordable homes, investing in new quality jobs and skills, and improving public transport. This could see the transfer of a range of powers and funding to a Devon and Torbay

Combined County Authority (CCA), subject to public consultation. Under the proposals, the new body would have direct control of adult education to create up to 50,000 new training and retraining opportunities by 2030.

Through Local Skills Improvement Plans, the proposed CCA will work with business and education leaders to create a stronger, joined-up relationship between employers and schools, colleges and universities to provide the skilled workforce the local economy needs for the future.

The Government is proposing to transfer over £16 million of new funding to invest in new green jobs, homes, skills, and business growth and accelerate Devon and Torbay’s transition to a net-zero economy, capitalising on the area’s world-leading expertise in green science and technology.  The Government is offering a stronger partnership with Homes England, capitalising on the Affordable Housing Programme and Brownfield Infrastructure and Land Fund to create a joint action plan for affordable housing schemes for local people and reduce homelessness. The proposal includes additional land assembly and compulsory purchase powers and would facilitate greater Community Land Trust-led delivery.

On transport, the proposed deal builds on Devon County Council and Torbay Councils’ long history of working well together on local transport planning. The proposed Deal will strengthen this joined-up approach with Devon and Torbay working as equal partners on a CCA and improving the efficiency and co-ordination

of public transport. There is an ambition to introduce a single ticketing system for travellers and investment in services to provide greater access to public transport.  The Government is also offering to transfer responsibility for developing, designing and delivering the next stages of the UK Shared Prosperity Fund from 2025.

The CCA would be responsible for working with Devon County Council, Torbay Council, District Councils and the business and education sectors to support high growth business sectors such as advanced marine engineering, defence, photonics and digital, and improve the look and feel of local communities with street and town centre enhancement.

Do you have community equipment you no longer use?

Devon residents, who have been loaned community equipment that they no longer need such as walking frames, are being urged to take advantage of the final week of an equipment ‘amnesty’ and to arrange for it to be collected, free of charge. Every month, around 5000 items of equipment are returned, more than 80 per cent

of which are refurbished, sterilised and then put back onto warehouse shelves ready for reuse. Almost 70 per cent of the equipment collected and refurbished in this way is reissued within a month to someone in the community.  Returning these items not only reduces how long people who need them have to wait it also saves on having to buy new equipment – it saves up to £100,000 a month which could then be spent on other things.

There are hundreds of pieces of community equipment, such as four-wheeled walking frames, toileting equipment, hospital beds, clinical mattresses, pressure cushions and hoists that are not being used, sitting in garages and in storage for instance.

So, Devon County Council, NHS Devon CCG and Millbrook Healthcare Ltd, which provides community equipment to people on their behalf, launched an equipment ‘amnesty’ last month, asking those who no longer need their community equipment, to organise a collection free of charge.  The previous amnesty in 2021 resulted in hundreds of items being returned, refurbished, sterilised and put back into use in the community. This amnesty is now in its final week and will run until Monday 5 February. People should call 0330 124 8214 to arrange a collection.  Wheelchairs, however, are not part of the amnesty, because these are not provided

by the community equipment service Millbrook delivers.  Collection of the equipment from people’s homes is free, and Millbrook staff will collect the items from the property.

Devon funding news

Just a reminder that Devon funding news is a mine of useful information for individuals and organisations supporting the community and the Rural Services Network equivalent is also a useful source on information and possible funding. See https://www.rsnonline.org.uk/category/rural-funding-digest . Sign up at https://www.devon.gov.uk/fundingnews if you haven’t already.

Cllr Bruce said that coastal damage from storm Henke was much less than Ciarán with the beach defences at Exmouth doing the job they were designed for. A small cliff fall was reported at Budleigh, but nothing on the scale of the collapse at Jacob’s Ladder which also did not reactivate at the time of writing.

The focus on sea water bathing quality is a hot topic at present and rightly so, said Cllr Bruce. Speaking to fellow cold water swimmers (what Cllr Bruce simply called going for a swim), there is much anecdotal evidence of a major deterioration in the quality of our coastal waters. Many experience stomach illness and ear infections, even dog walkers tell him their animals are sometimes poorly after a stroll on the beach. This situation is wholly unacceptable, he said and we are seeing a retrograde step in how we take care of our waste in this country.

With this in mind, Cllr Bruce thought the parish might be interested in some figures recently released by the EDDC coastal officer:

1) Permitted Discharges from CSOs (storm overflow discharge): In total in 2023 there were the following (the number in brackets is the number that fell within the formal bathing season May 15th to September 30th)  Sandy Bay 21 (8), Exmouth 40 (15),  Budleigh 44 (15), Sidmouth 28 (10) Beer 32 (13), Seaton 31(12).   Given that in their Water Fit document South West Water (SWW) commit to achieving no more than 20 discharges at any given beach, this is pretty poor performance.

Currently only two of our beaches are tested for water quality by the Environment Agency, but we are pushing for all to be tested. The trail to operate electric water quality signage at Exmouth failed due to the sign frying itself due to sea water penetration. However, manual signage with the relevant sites to get up to date information are almost ready to be deployed. For all our safety, it is clear that there needs to be a sea change (excuse the pun) in how the water companies operate and a much greater level of accountability and responsibility to the rate payer. Sadly, the district has little leverage to apply as major change can only come from government, said Cllr Bruce. He can only hope that off the back of the Post Office / Horizon IT scandal some serious pressure will now be brought to bear on all our utility companies.

Potholes continue to be a scourge of our road network. It is to be hoped that new money released by government will go some way to addressing this. However, Cllr Bruce remained concerned at the level of poor repair of potholes. He was sure he is not the only person who sees repairs done that will obviously fail in short order, nor where reported holes are removed from the potholes map despite complying with the criteria. Cllr Bruce would like to see a greater level of oversight of repairs by DDC, with contractors who fail to undertake a satisfactory repair not paid until it is done correctly. Now it may be that this does happen, but if so it’s not good enough. Perhaps one step would be a reporting system whereby members of the public can report such instances to the council. Much like the current pothole map.

There are two major planning applications before the planning committee coming up this week which may have broader implications for our parish: the redevelopment of the Knowle site, and a development of 72 houses at Colyton.  Whilst not directly impacting on us, it presents the committee with an opportunity to question the sustainability of infrastructure, with particular emphasis on sewerage capacity and road layout. Cllr Bruce said he was not showing prejudice, but with two major developments in the system heading for Feniton, it will be interesting to see the direction of travel.  The Chair added the importance of recording the experiences of parish residents when it comes to sewerage and flooding.

Cllr Bruce reported that the Combe Farm Shop application had been taken off the agenda, in order for the applicant to address flooding issues raised.

Cllr Bruce left the meeting.

153/23   To consider the following planning applications:

1. 24/0055/TRE 8 Campion Way Honiton EX14 2YR – T1, Oak approx. 14 metres high and 14 metres wide at all points; to pollard back to previous pollard position when work last carried out in 2016
2. 24/0019/VAR Rapshayes Farm Gittisham EX14 3AB – Variation of condition 2 (approved plans) of planning permission 20/0782/LBC (Conversion of barn to holiday accommodation) to change the proposed roof covering from clay roman tiles to natural slate
3. 23/2583/VAR Rapshayes Farm Gittisham EX14 3AB – Variation of condition 2 (approved plans) of planning permission 20/0782/LBC (Conversion of barn to holiday accommodation) to change the proposed roof covering from clay roman tiles to natural slate
4. 23/2725/FUL Kings Arms Farm Nags Head Road Gittisham EX14 3AP – House of multiple occupation (HMO), that provides individual living-rooms for vulnerable people; the facility includes communal areas for socialising, cooking and dining set with private and secure gardens

Parish councillors resolved to have no objections to the above applications.  Members suggested renewable energy could be incorporated into the Kings Arms Farm application in some way.  

154/23     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

There was no update this month.

• To receive an update on Highways 

20th March road to Catshayes closed to install sewer level equipment.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

There was no update this month.

• To receive an update on public transport

There was no update this month.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said he had met EDDC officer Paul Feely and a colleague, who felt some revision of the proposals for land at Old Elm Road was necessary. EDDC may look at obtaining a capital grant and is considering a tarmacked path to link the green space to other paths.

ACTION: Clerk to revisit Sulina Tallack’s S106 document to see if any S106 funding could be released to fund a track that supports running or other physical exercise.      

• To consider parish council support for scam awareness and security

There was no update this month.

• To consider limited residential development in the parish

Cllr Valentine said GCLT was waiting for a response from a housing association they had approached to take on the project, as well as further commitment from Combe Estate.         

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Members discussed next steps towards the creation of a permissive path and Cllrs Powell and Rowe agreed to draw up an agenda for points of discussion with Combe Estate.

• To consider the refurbishment and maintenance of the village play area

The clerk reported that she had accepted the offer of a free silver birch tree from Devon Wildlife Trust, which is due to be delivered w/c 5^th February.  The organisation is offering parish councils in East Devon, North Devon and Torridge a “landmark” tree.  DWT plans to plant and nurture 250,000 trees outside of woodlands to help combat the devastating effect Ash Dieback is having on the landscape with a significant proportion of ash trees due to die in the coming years.  The tree, (around 1.2m – 2m), is designed to be planted in a community space that can act as a focal point and be enjoyed by everyone.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Members discussed the level of insurance cover for the lengthsman.  Cllr Walker agreed to explain to him that there are activities which are not covered by the policy, and the parish council can only ask him to carry out work which falls within the policy cover.  If the lengthsman chooses to undertake other work, this is at his own risk. It may be necessary in future to contract another person to carry out activities such as those at height. 

155/23     To receive a report from the Chair

There was no report this month. 

156/23     To approve the February payments and to note the current bank balance

F Clampin             £254.34 Clerk’s salary

Gittisham PCC     £30         Gazette printing for Nov & Dec 2023

CHT                       £162       Defibrillator annual support package

AJ Gallagher Ins  £308.42 Public liability insurance, lengthsman

DD          NEST                     £26.78   Clerk’s pension

The clerk reported that the Information Commissioner fee was now paid by direct debit, so the fee reported last month had been reduced from £40 to £35 / year.  Members were informed that the current bank balance stands at £17,698.53 (which includes approximately £7,000 in the business reserve account). 

157/23 To approve a supplier for the Gittisham play area maintenance contract 2024/25

The clerk said she had approached three contractors to invite them to bid for the annual maintenance contract.  Members resolved to appoint Michael Poll for another year.

ACTION: Clerk to contact Michael Poll.

158/23 Clerk’s report

The clerk said she had contacted Combe Estate regarding concerns over the continuing run-off on the lane to Catshayes. 

ACTION: Cllr Walker to speak to Jack Bartlett (farmer). 

159/23     For information only; items for the forward agenda

Traffic-free amenity route.

160/23     To consider any late entry correspondence

The Chair said she had asked Gittisham PCC for a list of where hard copy gazettes are left.

161/23     Date of next two meetings  

Thursday 7th March and Thursday 4th April 2024 at 7.30pm. 

There being no further business, the meeting closed at 2125 hrs.

Chair…………………………………….

7th March 2024

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr D Valentine, Cllr M Walker

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr Adam Powell

In attendance: One member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Rowe, Cllr Alasdair Bruce (EDDC), Cllr Phil Twiss (DCC), PCSO Darren England

127/23 To accept and approve apologies

Apologies were received and accepted.

128/23        To confirm the minutes of the meeting held on 7th December 2023

The minutes of the meeting held on 7th December 2023 were confirmed and signed by the Chair. 

129/23        To receive the Beat Manager’s Report

Due to an error on the Police UK website, it was not possible to report crime statistics accurately.  

ACTION: Clerk to contact D&C Police & Crime Commissioner to understand how to obtain timely and accurate crime figures for Honiton Rural.

130/23        To receive declarations of interest

None.

131/23        To consider actions from the last meeting not otherwise on the agenda

An Acceptance of Office form was signed by Adam Powell and the clerk. Register of Interests form completed to return to EDDC within 28 days. Cllr Powell took his seat at the meeting.

132/23 To receive reports from County Council and District Council representatives

In his absence, Cllr Twiss sent the following report:

Happy New Year as DCC ramps back up to full speed after the Christmas holiday break, which I hope will be a prosperous and healthy one for all of you, your families and friends. This month’s Division member’s report focuses on the finances of Devon County Council ahead of target setting for the various service areas of the council ahead of next month’s budget setting for 2024/25 in what is going to be an interesting year for everyone in local and national government.

DCC Budget

Setting the DCC budget for 2024/25 is, like any year, a huge task for a large scale organisation. Over 79% of the net revenue budget of £743.4 million proposed for 2024/25 is spent on children’s and adult service areas i.e. £588.5m with £154.8m for the others.  Demand in these two areas in particular continues to surge, where DCC must legally provide them, often at very high costs, over and above what is termed discretionary services such as routine roads maintenance (other than safety issues) of a 12,000 mile road network, bus service subsidies, climate change initiatives and much more.

The funding for this comes from a wide range of core funding income from the Government and other grants totalling around £236.4m, but the majority of the income is derived from council tax and a share of business rates.  This is set against set against a background inflationary cost of living pressures and huge challenges to local government in general. Social care provision is particularly impacted by increases to the national living wage, which at first glance a 30p per hour increase announced by the Government does not seem vast. However, it will add an extra £25.7m to the DCC wage bill, which will need to come from further savings and efficiencies.

There is an above inflation proposed 10.4 per cent increase in the revenue budget for children’s services with a 6 per cent rise in adult services and 4.7 per cent extra for climate change, environment and transport.  Reductions in other departmental spending means an overall rise of 6.3 per cent in the council’s budget for next year within the total spend of more than £743 million where officers of the council have worked closely with the DCC Cabinet to secure best value across Devon’s operations and ensure continuing financial sustainability.

To set a balanced budget, savings, alternative funding and additional income of £49.6 million have been identified. Overall, there is additional funding of £43.8 million or 6.3% for services next year. It is not planned to support the proposed budget targets by using general reserve balances. This reflects a strategy of DCC living within its means and to set service budgets that are affordable within anticipated income and funding totals for next year.

In his absence, Cllr Bruce sent the following report:

It’s been a quiet few weeks around Christmas with only two incidents/topics to report on. Firstly, there is still an ongoing issue on the Hayne estate regarding anti-social behaviour, with a resident becoming increasingly fearful. I have raised this with Sovereign Housing and the council officer responsible.

Secondly, having gone through the recently published NPPF hoping to find some material changes that could protect our communities. I am profoundly disappointed to find none of the changes to planning promised by Gove. Instead the ‘presumption to approve’ developments remains in place making it harder to refuse. As a result, I am seeking a meeting with the head of planning at EDDC to see how he feels this new document affects our local planning policy going forward. I am also instigating changes to our local constitution to bring it in line with other districts. For example at present any member of the planning committee who does not attend a site visit is precluded from voting. I have argued that this is a ruling that is not applied by all districts, and that the information provided by officers should be sufficient to make a decision with or without a site visit. This is now being actioned. Also I have asked for the powers to summon officers from the EA, Highways and the water companies to planning meetings, to be applied. This should allow members to question statements made by these companies and raise the level of accountability. I have also asked for the ability to defer decisions on applications if these companies do not attend.  I will keep you informed as to how these changes pan out.

Cllr Valentine agreed to report back to members on the latest iteration when he’d had a chance to go through it.

133/23     To receive an update from All Points Fibre (formerly Jurassic Fibre) on superfast broadband

Stephen Harris, Head of Strategic Partnerships from All Points Fibre (APF) was due to join the meeting remotely, but due to issues with broadband it was not possible to connect.  Members expressed their profound disappointment that the company would not be pursuing its roll-out, which APF explained was no longer commercially viable.  Cllr Twiss indicated in a recent email that the contract for Airband to deliver the roll-out under the Connecting Devon & Somerset scheme appeared to be the most likely option.

ACTION: Cllr Powell to liaise with Broadhembury Parish Council which is experiencing similar issues, and draft a joint letter to Richard Foorde MP.

ACTION: Clerk to contact Airband and invite them to a meeting to provide an update.

134/23     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

There was no update this month.

• To receive an update on Highways

Road closure: 7^th January 2024 0930-1530 road through Alfington closed for BT pole work. 

20th March road to Catshayes closed to install sewer level equipment.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cf minute ref. 142/23.

• To receive an update on public transport

Cllr Orchard said rail passengers had had a rough time recently, with disruption caused by landslips and stormy weather. 

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

The clerk reported that Cllrs Rowe and Orchard had been unable to meet EDDC officer Paul Feely in December, owing to staffing issues.   

• To consider parish council support for scam awareness and security

There was no update this month.

• To consider limited residential development in the parish

Cllr Valentine said GCLT was drawing up a memorandum of understanding with Combe Estate. The planning application is due to be submitted very soon.  Research into a possible housing association partner is ongoing.             

• To consider updating the parish emergency plan

ACTION: Cllr Orchard to arrange a meeting with flood / snow wardens. 

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Members discussed the creation of a permissive path and agreed that there would be funds available to pay for hedges, fences etc.  It would fit with the parish council’s climate change agenda and take cars off the road.  Cllr Powell highlighted the success of a newly created path linking Feniton and Colestocks, and he said he thought the path would receive widespread support on the Hayne Farm development. 

ACTION: Cllr Powell to take forward.

• To consider the refurbishment and maintenance of the village play area

There was no update this month.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

The clerk reported that DCC’s Mike Brown had been in touch regarding the collapsed pipe at Pig Sty Corner.  Cllr Walker agreed to ask Len Abbott whether the tip of the tree which fell down into the stream at Church Mead can be removed without risk.  Members noted that water appears to be staying put in the ditch by Truances, following remedial work.    

ACTION: Cllr Rowe to follow up with Mike Brown (DCC Highways).   

135/23     To receive a report from the Chair

The Chair wished all parish councillors a happy new year. 

136/23     To consider donations to organisations under S137 and Transport

Members agreed to donate £60 each to TRIP, Force, Hospiscare, Citizens Advice and Diabetes UK.

137/23     To consider a review of remuneration of the parish clerk in line with annual NALC salary scales, and associated pension payments

Members resolved to raise the clerk’s salary in line with NALC recommendations to £13.73 / hr, for the year 2023-24, and to apply the increase retrospectively.  This increase also applies to pension contributions.  The 2024-25 pay scales are yet to be determined.

138/23     To approve the January payments and to note the current bank balance

F Clampin             £254.34 Clerk’s salary

F Clampin             £175.50 9 months’ backdated pay for 2023-24 at new NALC hourly rate, SCP12

Information Commissioner               £40 Annual membership

TRIP                      £60         Donation

Force                      £60         Donation

Hospiscare            £60         Donation

Diabetes UK         £60         Donation

Citizens Advice    £60         Donation

Websites Ahoy      £81.67   support and maintenance during 2023

Sandbag Co          £28         Additional delivery charge of sandbags to EX postcodes

DD          NEST                     £26.78   Clerk’s pension

Members were informed that the current bank balance stands at £18,480.07 (which includes approximately £7,000 in the business reserve account). 

139/23 To agree the budget for 2024/25

The clerk and Cllr Twist outlined likely expenditure for the rest of the current tax year, and circulated a spreadsheet showing forecast expenditure for 2024/25.  Councillors agreed to add £100 to the donations list.  Members resolved to set budget expenditure at £12,662 for the year.

140/23 To set the precept for 2024/25

Councillors voted unanimously to increase the precept by 8.5 per cent to £10,139.08, the balance of the budget to be taken from reserves.  Members agreed that as the population of the parish has increased significantly, this should not represent a rise at the individual level.

141/23 To update the parish council’s bank mandate

Councillors resolved to approve the clerk’s appointment as a Payment Controller on Bankline.

ACTION: Cllr Twist to contact Nat West.

142/23 To consider entering into the grant funding agreement with EDDC (S106 monies) relating to land at Gittisham play area, money for outdoor table tennis table

Councillors resolved to enter into the grant funding agreement, which will see £3,079 (net) released from S106 monies to part-fund the outdoor ping pong table in the play area.  Cllrs Hall and Twist signed the agreement, witnessed by the clerk.  The clerk advised members that costs for the table would likely have changed / increased.

143/23 Clerk’s report

The clerk reported that a parishioner had expressed concern over the continuing run-off on the lane to Catshayes. 

ACTION: Clerk to write to Combe Estate to outline concerns and ask whether hedge will be restored on the same road. 

144/23     For information only; items for the forward agenda

Play area maintenance contract 2024-25.

145/23     To consider any late entry correspondence

None. 

146/23     Date of next two meetings  

Thursday 1st February and Thursday 7th March 2024 at 7.30pm. 

There being no further business, the meeting closed at 2105 hrs.

Chair…………………………………….

1st February 2024