Parish Council agenda 4 Nov 2020

Ms Fiona Clampin

Clerk to the Council




EX14 3AJ

01404 851442

29th October 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the November Parish Council Meeting to be held via Zoom on Wednesday 4th November 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

Meeting ID: 870 7312 5884

Passcode: 763865

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 7th October 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Wilkins)
  • To receive an update on highways (Cllr Wilkins)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist / Cllr Wilkins)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

8. To receive a report from the Chair

9. To consider the purchase of a computer for the parish clerk

10. To amend the standing orders to allow for a secret ballot on a co-option vote

11. To amend the Covid standing orders to allow for secret ballots at remote meetings to be carried out by text/private message

12. To consider candidates for the Gittisham Village councillor vacancy and proceed to co-option as appropriate

13. To approve the November payments and to note the current bank balance:

F Clampin £224.86 + £3.60 expenses

F Clampin £373.14 HMRC tax rebate

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll grass cutting (inv. ref 10054) £60

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 2nd December 2020 and Wednesday 6th January 2021 at 7.30pm. 

F J Clampin – Clerk