Fiona

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr A Powell

Vale ward:

In attendance: Fiona Clampin (clerk)

Apologies for absence: Cllr P Orchard, Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), PCSO Darren England

160/24 To accept and approve apologies

Apologies were received and accepted.

161/24        To confirm the minutes of the meetings held on 6th February 2025

The minutes of the meeting held on 6th February 2025 were confirmed and signed by the Chair.  

162/24        To receive the Beat Manager’s Report

There was no update on the police website from December’s figures.

163/24        To receive declarations of interest

None.

164/24        To consider actions from the last meeting not otherwise on the agenda

None. 

165/24 To receive reports from County Council and District Council representatives

In his absence Cllr Twiss sent the following report: “I’m delighted that spring appears to have sprung and we have largely avoided a cold, but unfortunately wet winter, where this has a detrimental impact on our highways network.  Repair teams are now busy catching up with repairs, white line renewals etc.

Keeping our young people safe online

https://saferdevon.co.uk  is running a free webinar to explore digital spaces that young people engage with, how these may influence their choices and expose them to risks and practical tips and guidance to support young people to keep safe.

The free webinar will explore:

• why the digital world is a valuable space for many neuro-divergent young people
• how the online content young people interact with can shape their choices and may expose them to risks and harmful behaviours
• practical tips and guidance on creating safe and supportive online spaces for young people

This session will be led by Alistair Barfield, who is AuDHD [a term used to describe people who have both autism spectrum disorder (ASD) and attention-deficit/hyperactivity disorder (ADHD)], and a leading expert in neuro-divergence and digital harms.  It will take place online on Thursday 27 March at 7pm to 8pm.

Please visit the Safer Devon Eventbrite page to book your place at https://www.eventbrite.co.uk/e/lets-talk-keeping-our-young-people-safe-online-tickets-1263976671249?aff=ebdssbdestsearch

Thousands more children to receive Bikeability cycle training

More than 9,300 schoolchildren in Devon are to benefit from Bikeability cycle training this financial year, see https://www.bikeability.org.uk/ That’s thanks to a Bikeability Funding award of just over £451,000 to DCC for 2025/26.  The funding is part of £3.9 million of funding recently announced by the Government and Active Travel England (ATE) for cycling and walking projects in Devon, which was the largest settlement for any South West authority.  Bikeability cycle training provides schoolchildren with lifelong road safety skills while also improving their health and wellbeing.

Over the past 19 years, DCC has provided Bikeability cycle training to almost 120,000 young people across the county.  Adult cyclists are reminded that they can also book free confidence sessions through Active Devon at https://activedevon.org/adult-cycle-training/ The sessions, delivered by qualified bike instructors, can cater for up to three people at a time and can be tailored to suit all abilities and goals, from first-time riders to regular cyclists looking to improve their skills.  For more information on cycle training for children and adults please visit the Travel Devon webpages at https://www.traveldevon.info/cycle/cycle-training/

Councils collaborate on devolution plans

The leaders of Devon County, Plymouth City and Torbay Councils are working together to explore the creation of a Mayoral Strategic Authority.  A part of the Government’s new devolution plans, this is a once in a generation opportunity to take power out of Whitehall, bring decision-making closer to the people of Devon, Plymouth and Torbay and unlock unprecedented opportunities for growth and innovation.

A Mayoral Strategic Authority promises to supercharge the region’s ability to access greater powers and unlock additional funding for economic growth and infrastructure development, such as housing and transport.  By working together, the councils aim to ensure that Devon, Plymouth and Torbay are ready to seize this unique opportunity when the government calls for further submissions of interest.  The councils also emphasised that Cornwall Council is welcome to join their discussions at any time, should they choose to reconsider.  This inclusive approach highlights the commitment to regional cooperation and shared prosperity.”

In his absence, Cllr Bruce sent the following report: “At the full council meeting last week the devolution bill was raised, particularly around the fact that no mention is made in the White Paper of parish and town councils. Councillors expressed concern that very little, if any, consultation has filtered down to parish and town council level. We were told that the officers are working ‘at pace’ to get a draft ready for councillors before 21^st March deadline. We were also told that information would be disseminated to parish and town councils as soon as practical.  I raised my concerns that we were in danger of ignoring the legal requirement to go out to consultation in order to satisfy the government’s deadline, purely for political expediency.   I did not get a satisfactory answer to the above. We are having an extraordinary council meeting on 19^th March, when more details as to how and what shape our local democracy is planned to be, will be discussed.  I will push for more interaction from council officers with town and parish councils as to how this will impact the level of responsibilities that will emanate from these changes.

“On which subject the request from Gittisham parish council for a senior planning officer to attend has been passed to them. As yet there has been no response.  In fact, whereas before I could just ‘phone or email an officer, I am now required to fill in a form so that my query/question gets to the right person. This is plain bonkers, as I know who I need to speak to, and about what. So much for reducing red tape!

“At a planning meeting last week, a major application was passed despite a large number of objections raised by myself, Feniton parish council and members of the public. Whilst many of the committee were swayed by these passionately presented arguments, they were ultimately persuaded (a member of the public behind me described themselves as being brow beaten) by the officers into approving it. Many were left wondering precisely what is the point of turning up with first-hand information on the flooding in the village and the appalling state of sewerage spills, when the committee is directed by officers that these points cannot be defended if an appeal against refusal goes to the planning inspector.  I tried to advocate that they should test it in front of the inspector, but to no avail. Personally, I found it completely unacceptable to see elected councillors in a flap trying to come up with valid reasons to support their conviction to object.  I believe it is for officers to help councillors find reasons if the councillors are minded to refuse against officers’ recommendations. They have the professional background to do this. Councillors, however well trained, cannot have the same level of experience.  I have raised my concerns with the chair of planning, as this is not the first time I have witnessed this scenario in the council chamber.”

166/24   To receive a report on the EDDC Local Plan and consider contracting a planning consultant

Cllr Valentine said EDDC’s Local Plan is now out for public consultation until 31^st March.  Members resolved to continue for now with the parish council’s consistent objection to the allocation of sites, particularly development west of Hayne Lane. 

ACTION: Cllrs Rowe and Valentine to work on drawing up a template letter that residents can fill in if they share the parish council’s position.

167/24   To note the following planning application:

1.  

1. 1. 25/0375/PRETDD – Allotment opposite Garlands Gittisham EX14 3AJ – notification of tree works considered an exemption to 25/0012/TPO Holm Oak: removal of windblow.

Councillors noted the tree had come down, and EDDC’s recommendations for new planting.

168/24     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Members discussed an email from Cllr Twiss suggesting there could be talks underway with a company planning to roll out plans for fibre broadband for Gittisham.   Cllr Twiss indicated the parish council has a key role to play in requesting residents sign up for a voucher scheme now approved by BDUK.  Cllr Powell said some newspapers had printed his article about Gittisham’s broadband issues, and the Chair encouraged him to keep up the current level of activity.

ACTION: Cllr Powell to email Cllr Twiss to ask about next steps.

• To note the latest planning decision notices

23/1631/MFUL Coastguard Road Ltd Devonshire Road Heathpark Industrial Estate Honiton EX14 1SD – Development of 17no commercial units.  Approval with conditions.

24/1420/MRES Land Off Hayne Lane Gittisham EX14 3PD – Reserved matters application in respect of matters of appearance, landscaping, layout and scale for the construction of 37 no. residential dwellings and associated garages, infrastructure and landscaping all in association with outline permission 22/1322/MOUT.  Approval with conditions.

• To receive an update on Highways 

The roadworks planned through Alfington 03– 08 April have been suspended. 

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Nothing to report this month.

• To receive an update on public transport

Nothing to report this month.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Members were delighted to hear from Cllr Rowe that the village hall has solar panels on battery storage.  He agreed to arrange some publicity once the other works on renewable energy are complete. 

• To consider limited residential development in the parish

Cllr Valentine said the Gittisham CLT AGM will be held on 11^th March.  He reported that the display with revised plans for the development had been well received.  EDDC has given a deadline of the end of May, but this conflicts somewhat with the requirement for an additional ecology survey which is seasonal and would take several months to carry out. 

ACTION: Clerk to enquire with EDDC when GPC can expect to receive notification of the revised planning application. 

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Cllr Rowe reported that a Hayne Farm resident had offered to start a petition requesting more footpaths in the parish.  Cllr Powell said he would be happy to discuss this with the person. 

• To consider the refurbishment and maintenance of the village play area

The clerk said the annual safety inspection had been carried out, and the first grass cut had been done.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

The clerk agreed to continue finding other lengthsmen, and also a contractor for one-off ditch clearing. 

ACTION: Cllr Rowe to send his recent videos of flooding at Iron Bridge to DCC’s Highways officer, and arrange another on-site meeting.

169/24     To receive a report from the Chair

Members noted that Gittisham PCC has permission from Combe Estate to install a clothing bank near the parish room to raise money for the church.

170/24     To approve the March payments and to note the current bank balance

F Clampin £266.75 clerk’s salary + £13.50 expenses (travel Ottery – Gittisham 7.5-mile round trip x 4 for agendas, minutes, vacancies & February meeting @0.45p / mile)

NEST £28.08 (clerk’s pension)

Members were informed that the current bank balance stands at £22,773.36 (which includes approximately £7,156.88 in the business reserve account). 

171/24 To consider the casual vacancies in Gittisham Village & Gittisham Vale

The clerk said EDDC had not received any requests for an election by 25^th February deadline, so GPC can proceed to co-opt two people to the vacancies – one to represent Gittisham Vale and the other to represent Gittisham Village. 

Cllr Rowe said he had applied to LCIU for former councillor Maggie Walker to be recognised with a lifetime achievement award.  Members resolved to purchase a £50 voucher from Perkins pet supplies in Ottery St Mary for former councillor Janet Twist, and £50 in book tokens for Maggie Walker from the Curious Otter bookshop.

ACTION: Clerk to advertise vacancies.

172/24 To consider the level of ward representation

The clerk said DALC had advised her to contact EDDC’s Electoral Services about this matter, and she is awaiting a response.

173/24   To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct

It was resolved to approve the above policies.

174/24   To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management

It was resolved to approve the above policies.

175/24 Clerk’s report

The clerk said she would be away for work for the next scheduled parish council meeting, so members resolved to meet at the earliest possible opportunity on her return.  See minute ref. 178/24.

176/24     For information only; items for the forward agenda

Lengthsman recruitment; casual vacancies and Ward representation.

177/24     To consider any late entry correspondence

Cllr Rowe said the light in the village telephone box may soon need replacing.

Members noted with pleasure that the broken railings at Riverside had been replaced.

Cllr Rowe asked if the parish council would be marking VE Day in any way.  The Chair replied that the coffee & cake event in the village hall in May would have a VE Day theme.

ACTION: Cllr Powell to arrange another meeting with Combe Estate to discuss parish council activity.

ACTION: Cllr Rowe to ask lighting contractors at the village hall if they will look at the telephone box.

178/24     Date of next two meetings  

Thursday 17^th April and Thursday 8^th May 2025 at 7.30pm.

There being no further business, the meeting closed at 2105 hrs.

Chair…………………………………….

17th April 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine

Vale ward: Cllr P Orchard, Cllr A Powell

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), one member of the public, Fiona Clampin (clerk)

Apologies for absence: PCSO Darren England

142/24 To accept and approve apologies

Apologies were received and accepted.

143/24        To confirm the minutes of the meetings held on 9th January 2025

The minutes of the meeting held on 9th January 2025 were confirmed and signed by the Chair.  

144/24        To receive the Beat Manager’s Report

December 2024:

Meadow Acre – 1 x anti-social behaviour 

Hedge Field Close – 1 x violence and sexual offences

Hayne Lane – 1 x violence and sexual offences

145/24        To receive declarations of interest

Cllrs Hall and Valentine declared an interest in minute ref. 149/24 b).  The Chair lives in a neighbouring property and Cllr Valentine uses the allotment.

146/24        To consider actions from the last meeting not otherwise on the agenda

None. 

147/24 To receive reports from County Council and District Council representatives

Cllr Twiss said that as DCC moves in to the budget-setting month, it has been just as difficult as in previous years to be in a position to present a budget to full council later this month which balances and provides the best taxpayer value for council services.

He outlined where the £784 million council payer money goes; 79 per cent alone goes to Adult and Children services, which greatly reduces the amount available for other things that matter most to residents, such as roads and public transport. The DCC part of the council tax bill is proposed to rise by 4.99 per cent, which includes 2 per cent for social care, but is less than some other councils.  DCC is the least well-funded county council in England and the next increase in what is termed ‘core funding’ for 2025/26 is 2.6 per cent, around the current rate of inflation.

This is set against a period of uncertainty in terms of Local Government, which is likely to see the end of district councils and the county council in Devon, replaced by unitary authorities, after the Local Governance Review is completed and the Government decides on the way forward. A far more detailed breakdown of how the budget is compiled can be found at https://democracy.devon.gov.uk/documents/s50974/Budget%20report.pdf  

Schools in all districts across Devon now covered by Mental Health Support Team

Children and Family Health Devon (CFHD) is proud to announce that schools across all districts in Devon are now able to access support from the Mental Health Support Team in Schools (MHST). This milestone achievement ensures that from 2025, nearly 70 per cent of children attending schools within Devon and Torbay can access early intervention that supports children and young people with their mental health and emotional wellbeing.

MHST’s initiative represents a significant investment in the future of children and young people across Devon and Torbay, bringing specialised mental health support to the classroom. With this rollout, MHST is not only levelling the playing field for students across all backgrounds but is also providing educators with powerful tools to create an enriched and mindful learning environment.

The Mental Health Support Team in Schools (MHST) is an NHS service commissioned to work with a number of schools across Devon and Torbay and in the community.  MHST offers early intervention to help children and young people with their mental health and emotional wellbeing.  MHST offers individual and group low-intensity Cognitive Behavioural Therapy (Li-CBT) evidence-based interventions. We additionally work in schools to support their ‘whole school approach’ to mental health by offering:

• • workshops and training to children, families and education staff

• • consultations

• • Mental Health Ambassador Programme

• • Mental Health Audits and much more.

For more information on The Mental Health Support Team in Schools (MHST) or Children and Family Health Devon, visit the Children and Family Health Devon website at https://childrenandfamilyhealthdevon.nhs.uk/   

Free energy efficiency support for your home on offer

Householders who want to make their homes more energy efficient but are unsure of what steps to take next can get free impartial advice from trusted local experts at https://www.energysavingdevon.org.uk/   

The Energy Saving Devon Advice Service provides personalised consultations, helping residents to make informed decisions about improving energy efficiency in their homes.  This could include a free home visit from a local energy advisor to help you understand which energy saving measures are best suited to your home, advice on grants you may be eligible for as well as solutions to issues such as damp and mould, condensation or under heating.

Energy Saving Devon is a partnership of all the local authorities in Devon, local community energy organisations and other strategic partners, administered by Devon County Council.  The Energy Saving Devon team will be able to advise you on the suitability of your home for measures such as insulation, energy efficient windows, heating and hot water systems and renewable energy systems like solar panels.  Retrofitting these measures can make your home warmer and more comfortable as well as providing healthier living conditions, lower energy costs and lower carbon emissions.

To find out more, or to book your free home visit, contact your local community energy organisation by ‘phone or WhatsApp on 0800 999 1439, or email The Chair said she would contact  the service to see if they would be interested in holding an event in the village hall.

Cllr Bruce said he noted with some dismay the BBC story about charging being introduced to use public toilets in our area, and concur with the anger of those interviewed.  He has argued many times that, despite it being viewed as a non-statutory obligation by the council, in a civilised society it should be. Many would argue that we pay enough in rates as it is, he said, and we have an ageing population when unhindered access to toilets becomes a very relevant issue.  Indeed, many of our residents and visitors of every age may need these facilities urgently and not have the means to pay. Sadly, he said, this appears to be yet another blow to the beleaguered pensioners in our district.  Figures to clarify whether it would be more cost effective to keep some of the venerable toilet blocks, like those at Seaton, Budleigh and Honiton, rather than replace them with an ugly new edifice did not materialise in debate at EDDC. So Cllr Bruce said he was none the wiser as to how long the bill for the new would have covered maintenance of the old.

The strategic plan will have passed an important milestone by the time this report is submitted, said Cllr Bruce.  A decision will have been made on the date for the start of public consultation, which will have to be before March 25th. The implications of this plan are profound and wide ranging. He encouraged all residents to take part in the consultation, as this plan will shape our area for many years to come. Already, despite having gone through the torturous journey to get to the allocations provisionally agreed, the goal posts have moved, and we find that the process has only produced 2.9 years of housing allocation instead of the government target of 5. So it’s going to be somewhat concerning to see where any further allocation will come from. Cllr Bruce said he remained hopeful that the hard reality that we cannot keep building housing on valuable land will eventually hit home. We shall see.

148/24   To receive a report on the EDDC Local Plan and consider contracting a planning consultant

Councillors discussed at length how the parish council should proceed in the light of the decision by EDDC’s Strategic Planning Committee to approve a policy which sees land west of Hayne Lane allocated for a mixed-use development to provide 310 homes and 14.6 ha to accommodate employment.  The policy will still be subject to an examination in public by a planning inspector, but councillors were undecided on what could be gained by continuing to oppose what seems to be inevitable – particularly given Government targets for house building.  It was agreed that Cllr Bruce should make enquiries at EDDC as to how much input the parish council can have in developing the masterplan for the area.  This would be in order to represent the views of the parish and potentially influence the outcomes, especially when it comes to footpath links.

Cllr Twiss reported that the Clyst Valley had a Local Cycling and Walking Infrastructure Plan in place (LCWIP), and the parish council should ask EDDC if something similar would be planned for this proposed allocation.  He also suggested the parish council should ask if an infrastructure plan exists to support this mixed-use development.

Cllr Bruce left the meeting.

Cllr Twiss said he hoped residents would begin to see improvements in the condition of roads, as there is more money available to carry out repairs.

149/24   To consider the following planning applications:

1. 1. 24/1420/MRES – Land Off Hayne Lane Gittisham Honiton EX14 3PD – Reserved matters application in respect of matters of appearance, landscaping, layout and scale for the construction of 37 no. residential dwellings and associated garages, infrastructure and landscaping all in association with outline permission 22/1322/MOUT

Cllrs Hall and Valentine left the meeting.  Cllr Rowe took the Chair.

1. 1. 25/0061/TCA – Allotment opposite Garlands Gittisham EX14 3AJ – G1 – a group of x1 Ash, x1 multi-stemmed Laurel and x1 multi-stemmed Holm Oak: – reduce the crown height and the crown spread of 1 x Ash tree, reducing the crown height by up 1.5 metres and reducing the crown spread by 2m on the trees eastern aspect, making natural target pruning cuts of up to 50 mm in diameter; – reduce in height, to approximately 2m above ground level the Laurel, pruning back all side branch growth from the eastern aspect, removing branch lengths of up to 3m and making natural target pruning cuts of up to 75 mm; – reduce the crown height and spread of the Holm Oak, reducing to approximately 3m above ground level and reducing the end weight and leverage of all stems; creating a new hedge line along this boundary.

Councillors resolved to have no objection to a).  They asked if b) could be revised, following the recent storm damage to trees in the allotment. 

Cllrs Hall and Valentine returned to the meeting and Cllr Hall retook the Chair.

150/24     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Powell outlined the options available at present to overcome the challenges so far experienced bringing superfast broadband to Gittisham village.  He suggested linking up with other communities that have also been failed in the past.  Cllr Twiss reported some recent discussions with his contacts, and asked Cllr Powell to draw up a summary of the history of attempts to bring superfast broadband to the parish.

Cllr Twiss left the meeting.

• To note the latest planning decision notices

24/2260/VAR 1 Hamlet Cottages Weston Honiton EX14 3PB – Variation of Condition Number 2 (approved plans) on planning permission 21/2741/VAR (Variation of condition number 2 (approved plans) of application 21/1295/FUL (Demolition of existing workshop to be replaced with a new self-build dwelling) – modified design.  Approval with conditions.

24/2200/FUL 1 Hamlett Close Gittisham EX14 3FR – Conversion of existing garage to living accommodation, with first floor extension over.  Addition of external cladding.  Approval.

• To receive an update on Highways 

17–19 February – road to Catshayes Farm closed for installation of replacement bridge railings.  A diversion will be in place.

03– 08 April: road closed through Alfington again for SW Water.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had attended Honiton Town Council’s Sports Working Group meeting on 15^th January.  There was no progress to report, as EDDC had not convened the meetings scheduled in October 2024.

Cllr Powell suggested the parish council would need to think about how CIL could be used, if there was further development in the parish.  Members discussed the work identified following a walkabout of Hayne Farm with Mark Sexton from Baker Estates, and agreed a follow-up meeting should be arranged.

ACTION: Clerk to check with Baker Estates that missing safety fence near play area is included on the list. 

• To receive an update on public transport

Cllr Orchard said Network Rail would be carrying out work on the railway line between Salisbury and Yeovil Junction from Saturday 22 to Friday 28 February 2025.  During the closure revised trains and replacement buses will operate.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said he had managed to speak to Paul at EDDC, but the council is waiting for a new staff member to join the team before any progress can be made.  Members discussed purchasing a thermal imaging camera to investigate where leaks are. 

The Chair said she had been in touch with DCC about potential solutions for the flooding underneath the Iron Bridge.  During one week recently, flood water made it impassable on two separate occasions and a number of vehicles were stuck in the flood water.  The Neighbourhood Highways Officer has suggested the parish council could fund a depth gauge to alert road users to the height of flood water.  He visited the site and confirmed it is not an issue with the capacity of the drainage system or how it works, it is simply the amount of debris being washed into this area which is blocking the gully grates. There was some discussion about how effective a depth marker would be, but members agreed to pay for the gauge. 

ACTION: Clerk to check how soon the gauge can be installed and whether the cost of £545 includes installation and VAT. 

• To consider limited residential development in the parish

Cllr Valentine said the revised plans for the development would be on display in Gittisham Village Hall on Tuesday 11^th February, and also at the community kitchen during the same week.  He reported that following comments by DCC’s ecologist, further survey work is required to be satisfied there will be no impact on populations of dormice and great crested newts.   The Gittisham CLT AGM will be held on 11^th March.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Cllr Powell said he had been in touch with Tom Green at DCC, who said any new footpaths should be progressed through the planning system. 

• To consider the refurbishment and maintenance of the village play area

The clerk said she had requested the annual safety inspection.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

The clerk said she had tried to contact other lengthsmen recommended by other parish councils, but so far to no avail. 

151/24     To receive a report from the Chair

The Chair said she had received messages of thanks from the organisations in receipt of the parish council’s donations.

152/24     To consider joining the Blackdown Hills Parish Network

Members discussed the benefits of being members of the network, following an invitation from the Chair of Otterford Parish Council (and Chair of the BHPN).  They resolved to join at an annual cost of £25.

153/24     To approve the February payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £266.75 clerk’s salary + £19.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & January meeting; travel Ottery – Cllr Twist’s house 10-mile round trip x2 @0.45p / mile)

DCC Highways £545 (ex VAT) depth gauge for Iron Bridge

Community Heartbeat Trust defib annual support package (Hayne Farm) £162

Blackdown Hills Parish Network annual subscription £25

NEST £28.08 (clerk’s pension)

Members were informed that the current bank balance stands at £23,081.69 (which includes approximately £7,156.88 in the business reserve account). 

154/24   To update the parish council’s bank mandate and add Cllr Rowe as authorised signatory

Members agreed to add Cllr Rowe to the parish council’s bank mandate as authorised signatory and account manager.

155/24 To consider the casual vacancies in Gittisham Village & Gittisham Vale

The clerk said if EDDC receives no request for an election at the end of a period of 14 working days from 6th February (ie by 25th), the Democratic Services Department will advise GPC that it may co-opt two people to the vacancies – one to represent Gittisham Vale and the other to represent Gittisham Village. 

ACTION: Members to suggest gifts for former Cllrs Twist and Walker.

156/24 Clerk’s report

There was nothing to report.

157/24     For information only; items for the forward agenda

Lengthsman recruitment; casual vacancies and Ward representation.

158/24     To consider any late entry correspondence

None.

159/24     Date of next two meetings  

Thursday 7th March and Thursday 3rd April 2025 at 7.30pm.

There being no further business, the meeting closed at 2145 hrs.

Chair…………………………………….

7th March 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine

Vale ward: Cllr P Orchard

In attendance: One member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Powell, Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), PCSO Darren England

Before the start of the meeting, one member of the public living on the Hayne Farm development offered to be involved in any projects that would improve biodiversity in the parish.  They said they’d already begun installing specific plants which encourage pollinators at their home and elsewhere.  The member of the public said they’d like to see more appropriate plants and trees planted at Hayne Farm.  Cllr Valentine observed that EDDC’s emerging Local Plan would have to adhere to biodiversity net gain principles, which means that whatever the biodiversity is in a given area, an equivalent amount plus ten per cent has to be achieved in new developments. 

One member of the public left the meeting.

123/24 To accept and approve apologies

Apologies were received and accepted.

124/24        To confirm the minutes of the meetings held on 5th December 2024

The minutes of the meeting held on 5th December 2024 were confirmed and signed by the Chair.  

125/24        To receive the Beat Manager’s Report

November 2024:

Hedge Field Close – 2 x violence and sexual offences 

Hamlett Close – 1 x violence and sexual offences

Nether Close – 1 x violence and sexual offences

Parsonage Lane – 2 x violence and sexual offences

ACTION: Clerk to enquire what the descriptions mean in practice.

126/24        To receive declarations of interest

None.

127/24        To consider actions from the last meeting not otherwise on the agenda

The clerk said Michael Poll confirmed he had cut the wild area grass in September 2024.  The Chair said this should also be done in May, with the clippings left on the ground for two weeks and then removed.

ACTION: Cllr Rowe to contact Devon Wildlife Trust for advice on grass cutting in a wild area. 

128/24 To receive reports from County Council and District Council representatives

In his absence, Cllr Twiss sent the following report:

Highways

“The subject of roads, drains and ditches is a very frequent topic in correspondence with constituents, where a lack of adequate funding makes it nigh on impossible to maintain the largest highways network in England at more than 8,000 miles to an acceptable standard. In large part this is because most of DCC’s funding goes on Adult and Children’s Services operations, much of it legally required, where demand has increased massively, without being followed by extra funding to cover the rising demand.  It was possible to put an extra £12m in to pothole repair and patching which has had a positive impact on the network.

Just before Christmas, DCC received good news that Devon has been allocated £83.6m from the Government for repairs, more than any other council in the U.K. This is broken down as £61.7m in 2025/26 and £22.5m in 2026/27.  This will have a significant impact on the quality of the highways network, but is subject to certain criteria being met including highways, bridges, cycle ways etc and is not just for fixing potholes. In the coming weeks and months, plans will be drawn up as to how this funding can be put to best use.

Stop smoking

The DCC Public Health Team is promoting the ‘Stop smoking, Stop for Life’ campaign. Devon’s free Stop Smoking Service can help people to achieve a smoke-free journey in 2025.  The friendly team of expert coaches guide you through a personalised 12-week programme of behaviour change coaching, practical tools and nicotine replacement therapy. They’ll make quitting easier and more achievable than ever.  Quitting smoking is one of the best decisions you can make for your health and wellbeing.

Here are some of the top benefits:

• Improved Health: Your body starts to heal almost immediately. Within 20 minutes, your heart rate and blood pressure drop, and after just 72 hours, your breathing becomes easier. Long-term, you’ll reduce the risk of heart disease, stroke, and lung cancer.
• Better Breathing: Your lung capacity improves, making it easier to stay active and enjoy daily activities.
• More Energy: With better circulation and oxygen levels, you’ll feel more energetic and less fatigued.
• Enhanced Senses: Your sense of taste and smell return, letting you fully enjoy your favourite foods.
• Healthier Skin: Stopping smoking improves blood flow, giving your skin a more radiant, youthful appearance.
• Financial Savings: Cutting out cigarettes saves you hundreds or even thousands of pounds a year.
• Protecting Loved Ones: Quitting reduces second-hand smoke exposure, creating a healthier environment for family and friends. Everyday smoke-free is a step towards a longer, healthier life!

Start your smoke free journey today: https://stopforlifedevon.org/get-started/ or tel. 0800 122 3866.  For general queries: and for referrals:

Cold weather and health

Whilst somewhat stating the obvious for much of this and circumstances clearly vary for a variety of reasons, but nonetheless worth repeating: exposure to cold weather can affect anyone, and some people are particularly at risk. These include:

• older people (aged 65 years and over)
• people with long-term health conditions such as cardiovascular or respiratory disease, or a mental health condition
• pregnant women
• young children (particularly those aged 5 and under)
• people with learning disabilities
• people at risk of falls
• people who live alone and may be unable to care for themselves
• people who are housebound or have low mobility
• people living in deprived circumstances

Keep your home warm

You should heat your home to a temperature that is comfortable for you. Low indoor temperatures can have a serious impact on your health, especially if you have medical conditions or are older.  Simple changes can help to keep you and your home warm. These include:

• try to heat rooms you spend a lot of time in, such as the living room or bedroom, to at least 18°C
• try to reduce draughts; you can fit draft excluders around doors cheaply
• keep your bedroom windows closed at night
• wear several layers of thinner clothing; this could keep you warmer than one thicker layer

Seek financial support

People in financial difficulty may find it more difficult to heat their homes sufficiently.  This increases the risk of becoming unwell due to cold exposure. There are grants, benefits and sources of advice available to help you make your home more energy-efficient, improve your heating or help manage energy bills. There are also support measures in place to help with the cost of living, especially for those on low incomes.  For example, if you claim certain benefits or tax credits, you may be eligible for an extra payment from the government to help with the cost of living. The government has published energy-saving tips to help save money on bills.

Look after yourself and others

There are other things you can do to reduce risks from cold exposure to yourself and others around you.  You can get vaccinated to help reduce risk from respiratory illnesses during the winter. This is particularly important if you have certain long-term health conditions that mean you are more vulnerable to the effects of cold weather. You can check your eligibility for a flu vaccination or COVID-19 booster online. Contact your pharmacist or GP or visit the NHS England website to learn more.

You should treat minor winter ailments like colds or sore throats promptly. NHS England provides information on steps you can take to manage colds or sore throats yourself, and when it may be appropriate to visit your local pharmacist for further advice and treatment.  If you are worried about your health or feeling down, contact your local pharmacist, NHS 111 or your GP, who will all be able to offer advice and support. In an emergency, dial 999.

When you are indoors, there are things you can do that will help keep you warm and reduce the risk of developing medical problems, for example:

• try not to sit still for more than an hour or so
• if you find it difficult to move about, stretching your arms and legs can also help keep you warm
• if you have visitors, it can help stop the spread of germs to ventilate the room for a few minutes before and after they arrive; you might be more comfortable leaving the window open during their visit, if it’s not too cold.

When out and about, wear shoes with a good grip to avoid slips and falls on slippery or icy surfaces.  If bad weather is forecast, plan ahead and check that you’ve got enough medication and food in case it’s harder to leave the house. If you cannot leave the house, try to identify others who might be able to help pick up food and medication on your behalf. 

Other people around you, particularly older neighbours, family friends and neighbours, may need extra support during cold weather. To support others you can:

• keep in touch with them and ask whether they are feeling unwell, or whether they need any practical help
• if bad weather is forecast, see if they need any help stocking up on food and medication
• if you are worried about someone else’s health, contact your local pharmacist, your GP or NHS 111, who will all be able to offer advice and support
• if you think they may have hypothermia, contact NHS 111 for further assessment, and in an emergency dial 999; typical signs that someone may be suffering from hypothermia include shivering, slow breathing, tiredness or confusion and pale, cold skin.

In his absence, Cllr Bruce sent the following report: “It’s been relatively quiet over the Christmas period with much of the council work concentrating on weather-related work, especially our coastal towns.

“It’s becoming increasingly difficult to keep track of where we are with the strategic plan, as there appears to have been a need to revisit sites previously deferred due to a shortfall in the achieved housing numbers. This whole process, in my opinion, has been poorly handled by the council. There has been limited, sometimes missing, public consultation on many aspects of the process, which I believe has left the public disconnected and disenfranchised with this important element of council work. It will be interesting to see what happens with some of these sites if they come before the planning inspector.

“Unfortunately the results of Thursday’s full council debate on the government’s devolution white paper will not be available for this Parish meeting. However, the direction of travel is evident by the recent statement from all the Devon district leaders. A view I share is that the proposals are detrimental to local democracy, and will lead to a drop in the delivery of services to our communities. Somerset’s example of this change is far from encouraging.”

Councillors also discussed the regular flooding at Iron Bridge underneath the A30.  The Chair said she would contact Cllr Twiss to see if anything can be done, as cars often get stuck there following periods of heavy rain.  Cllr Orchard added that the grill had been cleared from the balancing pond. 

ACTION: Chair to contact Cllr Twiss re old A30.

129/24   To receive a report on the EDDC Local Plan and consider contracting a planning consultant

Cllr Valentine outlined the policy approved by EDDC in December, and quoted from Chapter 6: “Land to the west of Hayne Lane, on the western side of Honiton, is allocated for a mixed-use development to provide:

• 310 homes
• 6 hectares of land to accommodate employment and community uses.

“This allocation will need to come forward on the basis of an agreed masterplan for the whole site that clearly demonstrates how comprehensive development will be undertaken and implemented. Southern parts of the site are in the East Devon National Landscape and this area will require very careful design to take account of its landscape setting.  On the western edges the site is close to the historic village of Gittisham and particular sensitivity will need to be attached to preventing adverse heritage impacts. These southerly and westerly parts will be best suited for open space uses. 

“Commercial and employment uses will need to be concentrated to the north of the railway line bisecting the site with residential uses to the south.  Community facilities, to include a shop or shops and a hall, will need to be provided within or next to residential parts of the development.  There will be the need for attractive and safe pedestrian and cycle linkages between the southern and northern parts of the site (ideally utilising an existing passage under the railway that lies in a roughly mid-way point in the allocation).”  

Cllr Valentine suggested the parish council should approach Cllr Bruce to find out if EDDC can offer any guidance on GPC being involved in any future discussions and plans to develop the area.  He added that it may be too early at this point, as the Local Plan examination in public is not expected to take place until later this year.

The clerk said she had circulated GPC’s letter of complaint to EDDC to all East Devon parish clerks.  Some had replied and said their own experience of the Local Plan site selection process had been similar.

ACTION: Clerk to ask Lympstone Parish Council if it has received any response from EDDC following LPC’s complaint.

130/24     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
  • ACTION: Cllr Rowe to draft some information for the Gittisham website outlining the story so far.
• To note the latest planning decision notices
• None.

• To receive an update on Highways 

16 January – road to Catshayes Farm closed for installation of South West Water sewer level equipment

03– 08 April: road closed through Alfington again for SW Water.

ACTION: Cllr Orchard to ask Cllr Twiss to enquire as to why it’s felt necessary to close the road during term time, with corresponding disruption to school transport.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he would attend Honiton Town Council’s Sports Working Group meeting on 15^th January to discuss projects.   

• To receive an update on public transport

Members agreed to continue with the clipboard in the village & Vale bus shelters to note late-running services. 

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

The clerk said she had received advice from DALC as to whether the parish council could apply for an interest-free loan to cover the village hall committee’s costs of replacing windows and doors, and installation of solar panels, insulation and replacement of lighting.  This would be until grant aid is paid.  However, DALC’s advice was as follows: “The council has a power to grant funds, and this might be an option in this instance. However, you do not have powers to take out a loan on behalf of a third party.  A couple of additional points for consideration: firstly, once funds are in the council’s bank account, they become “councils’ funds”. Secondly, NALC’s view on “holding funds for a third party” is that it should not be done.  You would, in effect be a “banking facility” and this is not within your powers.

“You could take out a loan and then “gift” funds to the Village Hall Charity, however, there are stringent rules about councils borrowing and a specific process councils must follow when applying for a loan, for any purpose. We would also suggest you appoint a solicitor for appropriate legal advice if you do consider going down this route.”

• To consider limited residential development in the parish

Cllr Valentine said the Gittisham CLT board would be meeting on 14^th January to discuss next steps.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

There was no update on this.

• To consider the refurbishment and maintenance of the village play area

The clerk said she had asked DALC for advice whether it was necessary to go out to tender every year for the maintenance work.  DALC’s advice was that “if your financial regulations don’t require you to go out for tender, then there’s no need to do so, provided that the council is sure it is getting best value for money.”  GPC’s financial regulations state: “where it is intended to enter into a contract: (1) exceeding £5000 in value for the supply of goods or materials or for the execution of works or specialist services other than such goods, materials, works or specialist services as are excepted as set out in paragraph (a) the Clerk shall invite tenders from at least three firms.”  Therefore it is not necessary to tender for the maintenance contract while it still comes in under £5,000. 

Members resolved to approve Michael Poll’s services for another year to maintain the play area, with a slight increase from £65 to £70 / cut.

ACTION: Clerk to contact Alvian Ltd about annual safety inspection.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

The clerk said DALC had clarified that councillors cannot be paid for services provided to the parish council, such as lengthsman work. The parish council has budgeted for £1,600 for the year, which would equate to £20 / hr for 80 hours’ work.

ACTION: Clerk to contact lengthsmen suggested by other parish councils to see if they would be interested in tendering for the work.

131/24     To receive a report from the Chair

The Chair said there was nothing to report this month.

132/24     To approve the January payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £266.75 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & December meeting @0.45p / mile)

Information Commissioner               £35 Annual membership (direct debit)

TRIP                      £80         Donation

Force                      £80         Donation

Hospiscare            £80         Donation

Diabetes UK         £80         Donation

Citizens Advice    £80         Donation

Gittisham Gazette printing costs, December 2024 £15

Gittisham PCC, parish room hire Oct–Dec 2024 £30

NEST £28.08 (clerk’s pension)

Members were informed that the current bank balance stands at £23,378.93 (which includes approximately £7,156.88 in the business reserve account). 

133/24   To agree the budget for 2025-26

The clerk circulated a spreadsheet showing forecast expenditure for 2025/26 and likely expenditure for the rest of the current tax year.  Members resolved to set budget expenditure for 2025-26 at £10,730, with future projects a separate total expenditure of £12,200.  There is VAT still to be claimed of approximately £1,704.32.

134/24   To set the precept for 2025-26

Councillors voted unanimously to increase the precept to £10,927.25, the balance of the budget to be taken from reserves.  Members agreed that as the population of the parish had continued to increase, this does not represent a rise at the individual level.

135/24   To consider donations to organisations under S137 and Transport

Members agreed to donate £80 each to TRIP, Force, Hospiscare, Citizens Advice & Diabetes UK.

136/24 To discuss future projects requiring parish council involvement

Councillors agreed that other plants could be included in the money set aside in the 2025/26 budget for tree planting.  

137/24 To consider the casual vacancy in Gittisham Village

The Chair said Janet Twist had resigned from the parish council.  Councillors joined the Chair in thanking Janet for her dedication to the council and service to the local community.  There are now two vacancies on the parish council, one to represent Gittisham Vale and the other to represent Gittisham Village.  If you are interested in taking up one of these roles, please contact for more details.  The posts will be advertised in due course.

ACTION: Clerk to check level of councillor representation as outlined in DALC email previously.

138/24 Clerk’s report

There was nothing to report.

139/24     For information only; items for the forward agenda

Lengthsman recruitment; bank mandate; casual vacancies.

140/24     To consider any late entry correspondence

None.

141/24     Date of next two meetings  

Thursday 6th February and Thursday 7th March 2025 at 7.30pm.

There being no further business, the meeting closed at 2130 hrs.

Chair…………………………………….

6th February 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr M Walker

Vale ward: Cllr J Twist, Cllr P Orchard

In attendance: Fiona Clampin (clerk)

Apologies for absence: Cllr A Powell, Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), PCSO Darren England

Before the start of the meeting, the Chair said the parish council sent its condolences to Michael Harris at Combe Farm and the family of Mike Newcombe, following the fire on 29^th November 2024.

107/24 To accept and approve apologies

Apologies were received and accepted.

108/24        To confirm the minutes of the meetings held on 7th November 2024

The minutes of the meeting held on 7th November 2024 were confirmed and signed by the Chair.  

109/24        To receive the Beat Manager’s Report

October 2024:

Hedge Field Close – 3 anti-social behaviour

Hamlett Close – 1 x violence and sexual offences

Meadow Acre – 1 x other theft

Village Hall area – 1 x violence and sexual offences

110/24        To receive declarations of interest

None.

111/24        To consider actions from the last meeting not otherwise on the agenda

The clerk said she had cancelled the former lengthsman’s insurance (which had been provided by GPC).  Mark Sexton from Baker Estates has not yet replied to an email requesting another walkabout at Hayne Farm.

112/24 To receive reports from County Council and District Council representatives

In his absence, Cllr Twiss sent the following report:

Local Government Funding Reform

“The ‘big ticket’ item for DCC (as across England) currently is funding reform, which is causing great concern among many, including DCC.  The concern focuses particularly on the phrase about how following a reset, funding will be sent ‘where it is needed most” and to areas of deprivation.  Devon is not widely regarded as being in that category.  Being a largely rural county with a low-cost economy and a significantly large elderly population on fixed incomes, we know that not to be the case.

On 28th November 2024, the Government issued a Local Government Finance Policy Statement, providing an update on local government funding following the Chancellor’s Autumn Budget in October stating that it is committed to funding reform.  A Fair Funding Review Consultation is expected to be published, alongside the

Provisional Settlement in December.  The Government intends to ‘reset’ the business rates retention system, as was originally intended when the system was introduced in 2013/14. A reset will further allow Government to match funding to where it is needed most. The reset will apply nationally.

The Government will consult and engage councils about reforms to the funding system, including an initial consultation on the objectives and principles of the government’s proposed approach, launching in December alongside the provisional Local Government Finance Settlement 2025/26. Government will consult on the technical detail of resetting the business rates retention system in early 2025.

Impact on the Authority’s 2025/26 Budget Setting

The actual impact on DCC funding will not be known until the Provisional Local Government Finance Settlement is announced, anticipated to be in the week commencing 16^th December as Parliament breaks up for Christmas recess. However, based on our finance officers’ best interpretation of the information currently available, coupled with uncertainty around council tax income projections, it is estimated that DCC could be worse off by approximately £13 million, possibly more and very bad news across all services.  As a consequence, and pending the provisional settlement, further work is underway across DCC to ensure a balanced budget can be set in February. 

Open consultation on enabling remote attendance and proxy voting at local authority meetings

This is one of those items, where the devil is likely to be in the detail.  The pandemic forced us all to work in different ways, and this applied very much to carrying out the functions of local government.  The Government is currently consulting on introducing powers for local authority members to apply to the relevant authority for a dispensation to attend formal council meetings remotely and vote by proxy in certain circumstances.  The aim is to support local government to modernise democratic engagement, raise standards and widen the range of candidates standing for council by removing unnecessary barriers.

It is with this in mind that the Government intends to amend the law to introduce provisions for remote attendance at local authority meetings.  The consultation seeks views on the detail and practical implications of this proposition to inform ongoing policy development.  Responses have been invited from local authority elected members, all types and tiers of authorities, and local authority sector representative organisations. My personal concern is that we have seen a significant tail-off in physical attendance by some elected members at council meetings since the lifting of restrictions, for no particular reason other than their convenience, and that any changes should be for the better with clear rules.  We otherwise run the risk of having people elected who rarely or never attend meetings, instead issuing a proxy vote. It will be interesting to see how this plays out.

Communities urged to check grit bins

As we approach that time of year and have already had a dose of the ‘white stuff’, now is a good time to prepare in case of further. More than 3,500 grit bins are strategically placed by DCC for public use during severe weather. Towns and parishes are encouraged to check grit bins before the winter season starts, rather than during it. Once winter service starts, the amount of resource that can be diverted to filling grit bins is limited.

Grit bins are an expensive asset in terms of maintenance. Where new requests for grit bins are received, the preference initially will be to see if it is possible to re-site an existing bin if there is evidence to suggest it is not being used. Please liaise with your Neighbourhood Highways Officer who will be able to investigate if this is an option.  Where there are no options to re-site existing bins, and we are content a new bin is justified then this needs to be funded through the local councillor budget (where locality budgets are not available then funding may need to come directly from the Parish or Town Council). The cost remains at £350 which covers the installation, filling and ongoing maintenance costs for the life of the grit bin.

Forms to request salt and update contact details can be found at https://www.devon.gov.uk/devonhighways/self-help  Snow Wardens can request access to the online training by emailing . “

In his absence, Cllr Bruce said he noted the report on the news regarding the feedback from councils on housing numbers now before the Government. Anything stemming from this may have implications for our strategic plan nearing completion.

113/24   To receive a report on the EDDC Local Plan and consider contracting a planning consultant

Cllr Valentine said there was no update on this.  The clerk has emailed Cllr Valentine’s complaint to EDDC regarding the site allocation process and its flaws.  This will be circulated to other East Devon parish councils in the manner of a similar letter by Lympstone Parish Council.

ACTION: Clerk to distribute letter to all East Devon parish clerks.

114/24   To consider the following planning applications:

1. 21/2741/VAR – 1 Hamlet Cottages Weston EX14 3PB – Variation of Condition no.2 (approved plans) on planning permission 21/2741/VAR (Variation of conditio no.2 (approved plans) of application 21/1295/FUL (Demolition of existing workshop to be replaced with a new self-build dwelling) – modified design
2. 24/2200/FUL – 1 Hamlett Close, Gittisham EX14 3FR – Conversion of existing garage to living accommodation, with first floor extension over. Addition of external cladding.
3. 24/2270/FUL – Rapshayes Farm Gittisham EX14 3AB – Remove all external render and re-render with a lime-based mortar and construct enclosed front terrace, retaining walls and gate
4. 24/2271/LBC – Rapshayes Farm Gittisham EX14 3AB – Replace door on front elevation, replace windows on ground floor on south west, north east, north west and south east elevations. Remove all external render and re-render with a lime-based mortar and construct enclosed front terrace, retaining walls and gate

Councillors resolved to have no objection to b, c and d.  Regarding a), councillors resolved to object to the application as previously agreed.  Granting permission would establish a new residential unit in the countryside without agricultural need being sought, and it will act as a precedent for other opportunities in the future which would be detrimental to the overall policy-making of EDDC. Parish councillors also raised concern about the proposed materials in terms of the roofing. 

115/24     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
  • Councillors heard that Damian Furniss and David Fallows have met to discuss the way forward on an Openreach quote to take fibre to Town Farm Buildings.  Cllr Powell is working with them to draw up a number of questions they will submit to Openreach.  He has also spoken on the phone to Justin Lascelles regarding routes for fibre.  Justin is open to discussing different approaches to the village.  The parish council succeeded in getting some publicity in the press for the poor broadband issue, and local MP Richard Foord mentioned Gittisham in Parliament as illustrating the challenge facing some parts of his constituency in accessing superfast broadband. 
  • ACTION: Chair to contact Voneus to see if there was any possibility of increased coverage with additional infrastructure.
• To note the latest planning decision notices
  • 24/0539/LBC – 2 Riverside Cottages Gittisham Devon EX14 3AE Replace existing porch with enlarged lead flat roof porch on south elevation; replace existing extension on north elevation to create bedroom and bathroom and glazed canopy over rear door.  Approval.
  • Cllr Rowe added that the village hall committee would be putting in a planning application for the replacement windows and doors.

• To receive an update on Highways 

16 January – road to Catshayes Farm closed for installation of South West Water sewer level maintenance 0800-1700

09 Oct-23 December Sidmouth Road 100m uphill south of Tesco roundabout.  Temporary traffic signals. Guarding collapsed culvert causing water damage to road.

Until 10th December approximately: all roads in Gittisham Vale, installation of ducting for Virgin Cable.  A cabinet has been added by the grass at Old Elm Road turning circle.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said Honiton Town Council would be meeting mid-January to discuss projects.  Cllr Valentine added that a parishioner had suggested creating an area for sports where the old cricket pitch used to be in the village.

• To receive an update on public transport

Cllr Orchard said there was only one late running bus noted this month on the clipboard in the village bus shelter.  However, buses have not been serving the village over the past week due to engineers digging a hole in the road and attempting to find a suspected leak.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said the village hall committee was applying for grants towards the cost of replacing windows and doors, and separate funding for solar panels, insulation and replacement of lighting.

ACTION: Clerk to ask DALC if the parish council is able to apply for an interest-free loan to cover costs.  Grant aid is paid in arrears.

• To consider limited residential development in the parish

Cllr Valentine said he would be discussing the changes to the proposals requested by English Heritage with Combe Estate next week.  Any redesign would need approval again from the community.  Housing associations are waiting to hear what the Government’s intentions are for their funding.  The result of that consultation won’t be known until March / April 2025.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Cllr Powell said Justin Lascelles had been interested to learn of the role DCC can take in establishing and maintaining new footpaths. 

• To consider the refurbishment and maintenance of the village play area

Cllr Twist reported that RoSPA had carried out a safety inspection on the Hayne Farm play area.  The dog bins there have now been emptied.   

ACTION: Clerk to check that the wild area has been fully cut and the grass clippings taken away to promote wild flower growth.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Members discussed possible candidates for the lengthsman work but did not reach any conclusion.  Cllr Walker said the timbers at the base of the bus shelter are rotten and need to be replaced.  Cllr Valentine reported that the river in the village has nearly breached the overflow channels and these are therefore not fit for purpose.  It needs heavy equipment to remove the debris and could easily become a serious flooding event.  Cllr Rowe said the ditch at Truances is now high enough that when the water fills, it comes over the top and threatens the house.  It was agreed to add this to a future lengthsman’s list.

ACTION: Chair to contact Tom Buxton Smith at EDDC.

116/24     To receive a report from the Chair

The Chair said there was nothing to report this month.

117/24     To approve the December payments and to note the current bank balance

Members resolved to approve the following payments:

Members resolved to approve the following payments:

F Clampin £266.75 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & November meeting @0.45p / mile)

Michael Poll, play area grass cutting £65 (inv. ref. 10377)

Laps Lawns £185, hedge trimming play area

Websites Ahoy, £221.50 migration, website maintenance & purchase of hosting for two years (inv. ref. W24-GPC-2)

NEST £28.08 (clerk’s pension)

Cllr Rowe explained that Websites Ahoy would be migrating the parish council’s website to a different host provider (from 34SP to Krystal), which will be cheaper and emails should arrive quicker from everyone’s preferred email client.

Members were informed that the current bank balance stands at £24,228.89 (which includes approximately £7,156.88 in the business reserve account). 

118/24 To discuss future projects requiring parish council involvement

Members resolved to defer discussion to the next meeting, and particularly when setting the budget.

119/24 Clerk’s report

There was nothing to report.

120/24     For information only; items for the forward agenda

Future projects; budget 2025-26; precept 2025-26.

121/24     To consider any late entry correspondence

After 20 years of service, Cllr Walker said she had decided to resign from the parish council.  She said it had been a privilege to serve the community, and a rewarding experience.  Councillors joined the Chair in thanking Cllr Walker for her commitment and enthusiasm over the past two decades on the council.

122/24     Date of next two meetings  

Thursday 9th January and Thursday 6th February 2025 at 7.30pm.

There being no further business, the meeting closed at 2115 hrs.

Chair…………………………………….

9th January 2025