Parish Council agenda 6 October 2021

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

30th September 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the October Parish Council Meeting to be held in Gittisham Village Hall on Wednesday 6th October 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  If any member of the public wishes to join by Zoom, please  contact the clerk.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 7th September 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the rollout of superfast broadband, and a presentation by Jurassic Fibre
  8. To consider the following planning applications:
    • 21/1756/FUL – Land Adjoining Combe Garden Centre Hayne Lane Gittisham – Regularisation of laying of hardstanding and use as overflow parking area for staff and construction of building for storage of stock for Combe Garden Centre
    • 21/2474/FUL – Goldcombe Farmhouse Gittisham EX14 3AB – Change of use of holiday let to dwelling
  9. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist) inc rewilding proposals for land in the parish (Cllr Rowe)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider traffic levels and speeds in Gittisham village and on Hayne Lane
  3. To consider the casual vacancy in Gittisham Vale ward
  4. To approve the October payments and to note the current bank balance:

F Clampin £224.86 + £15 clerk’s salary & expenses (20 is Plenty stickers)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. ref 10109)

Gittisham Parish Hall – September hire £10

Community Heartbeat Trust £1,785 (defibrillator + carriage)

Community Heartbeat Trust £135 (annual support package, defibrillator)

NEST (clerk’s pension) £22.48

  1. Clerk’s report (inc bonfires)
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 3rd November and December tbc 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council vacancy – Gittisham Vale ward

Notice of Parish Council Vacancy

  • Do you want to serve your community?
  • Do you have time or expertise which could benefit your community?
  • Do you want to make a difference to those around you?
  • Are you passionate about your local area?
  • Do you want to represent the views of local people?

If you would like to make a difference, and be involved in shaping the future of your local community, you could apply to become a Gittisham Parish Councillor

Gittisham Parish Council is looking for a new Parish Councillor for the Vale ward.  If you are interested, please contact the Clerk, Fiona Clampin, on gittishamparishcouncil@gmail.com

You will need to fill in a short application form and be prepared to submit a short paragraph on your suitability for the role

The closing date for completed applications to be with the Clerk is

23.59 on Sunday 31st October 2021

To qualify to become a Parish Councillor a person must *be a British subject over 18 years old *be listed on the current electoral roll *live in Gittisham, or occupy as owner/tenant any land/premises therein or have a principal place of work within the Parish *must not be disqualified from holding office as a Councillor.

Parish Council meeting minutes 7 Sept 2021

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 7TH SEPTEMBER 2021

in Gittisham Village Hall

Present

Gittisham Village ward

Cllr C Hall (Chair)

Cllr A Rowe

Cllr M Walker

Cllr D Valentine

Gittisham Vale ward

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Phil Twiss (DCC), Cllr Jake Bonetta (EDDC), PCSO Darren England, two members of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr Alasdair Bruce (EDDC)

71/21     To accept and approve apologies

Apologies were received and accepted. 

72/21     To confirm the minutes of the meeting held 4th August 2021

The minutes of the meeting held on 4th August 2021 were confirmed and signed by the Chair. 

73/21     To receive the Beat Manager’s Report

Two crimes were reported in July 2021:

1 x anti-social behaviour, Laburnum Close

1 x criminal damage & arson, Cypress Close

The Chair said members were delighted to see PCSO Darren England at the meeting.   PCSO England outlined changes to staffing among the force, and expressed his desire to work with the parish in reducing and preventing crime.  He said he would like to attend between two and three PC meetings per year.  He explained that communication was improving with regular newsletters, and parishes would see more information on trends in rural crime and how to help the police tackle it.  He encouraged residents to sign up to the various schemes relevant to their individual circumstances, including Horse Watch and Farm Watch and Devon & Cornwall Alert.  (The latter is a two-way community messaging system where you can select what type of information you receive.)  He said that in general rural crime levels were low. 

Cllr Twist outlined the ways in which she was communicating information to the parish about scams.  Cllr Orchard asked why certain locations appeared to recur in the crime statistics, and PCSO England agreed to come back to him via the clerk with more information.

ACTION: Clerk to email PCSO England with meeting dates; Clerk to pass PCSO England’s email address to Cllr Twist; Clerk to investigate whether the police newsletter can be attached to the Gittisham Gazette.

PCSO Darren England left the meeting.

74/21     To receive declarations of interest

None.

75/21     To consider actions from the last meeting not otherwise on the agenda

The Chair reported that one of DCC’s Rights of Way officers had inspected the signage at Westgate and was satisfied it was clear enough; no signs have been erected by the farmer to date. 

Cllr Orchard explained that disabled access via the gate at the end of Old Elm Road may be resolved by the end of November. 

The Chair said she had not heard from Carol McCann regarding a contribution from the parish council towards the church photocopier for printing the gazette. 

ACTION: Clerk to email DCC regarding status of Ramblers’ appeal at Goldcombe; Cllr Twiss also agreed to check. 

76/21     To receive reports from County Council and District Council representatives

Cllr Bonetta said that work has continued full pace at East Devon District Council over the summer months, working towards many important policy goals and consultations. He said he had started work as a member of the Strategic Planning Committee, which is discussing the new and upcoming Local Plan. He explained he had also been active in speaking at Full Council, including in supporting proposals for expansion of our nature reserves across the District, to benefit not only our biodiversity but the health and wellbeing of our communities.

Public Toilets

Although not directly linked to the village of Gittisham and any toilet provisions within the village, EDDC is currently going through an important consultation stage with regards to the public toilets that it owns and operates. However, this consultation is vital in making sure that all our towns and villages are properly served with public conveniences across the district, especially in our principal and main towns. As a Honiton Town and East Devon District Councillor for Honiton St. Michael’s, Cllr Bonetta said it is extremely important to him that the public toilets at King Street, Honiton, are maintained and opened immediately – and he alongside other councillors have been lobbying for this in the strongest terms. This is to enable greater pedestrian support within the town centre, as well as to maintain much-needed disabled toilet access to the Southern half of the High Street.  He urged members to get involved with the consultation, which closes at 5pm on October 1st, 2021.

Housing

Over the past 2 months of representing Gittisham Vale on EDDC, Cllr Bonetta said he had taken up a number of casework items relating to council and social housing across his ward. It is extremely important to him that EDDC’s tenants are well looked-after and supported by the Council and their representatives. If any resident would like to discuss a council housing issue with him, from any part of the district, please do get in touch at jbonetta@eastdevon.gov.uk

Cllr Walker said she had been told that there were no vacancies for garages at the ex-local authority properties on Church Mead, but she knew this was not the case as there are three garages currently vacant.  Cllr Bonetta said he would follow this up.

Cllr Valentine said he would let Cllr Bonetta have the details of the Gittisham CLT.

East Devon Local Plan

At a meeting of Strategic Planning Committee earlier today, 7th September, it was resolved that a refined draft version of the East Devon Local Plan will be recommended for public consultation in March 2022. This draft plan will contain items for consultation covering multiple items referring to the powers of Gittisham Parish Council, such as planning and development, environment, and transport. At the meeting, discussions took place on the importance of town centres, as well as in protecting the individuality of our villages and introducing Green Belts to stop towns from encroaching on surrounding villages. It is therefore important that every Parish Council across the District feeds into this process, and he suggested Gittisham Parish Council include an agenda item on the Local Plan consultation in the New Year.

Enhanced Covid response area

Cllr Twiss said that as the peak summer holiday season draws to its conclusion it has clearly been an economically good one in the South West, including East Devon. However, it appears the trade off with our big temporary population swelling hugely when compared to the permanent one, the downside is that Covid case rates in Devon are currently very high, especially in our late teens and younger adults, which is to be expected since the removal of restrictions, the opening up of opportunities to socialise, and our popularity as a major visitor destination. 

The impact of coronavirus is being felt hard across the entire health and social care system, he said, with those services struggling to cope with demand and workforce pressures. The number of cases are rising again nationally, and in Devon, they are far higher (622 per 100,000 of the population) than the latest national average (332).  The government has designated Devon, Cornwall, Plymouth, Torbay and the Isles of Scilly, an ‘enhanced response area’, in response to high case rates of coronavirus.  It means additional support will be available from the government, to those areas for the next five weeks in order to try and reduce infection case numbers.

He said this doesn’t mean another local lockdown, but it does mean that authorities across the South West have more flexibility to introduce additional public health measures if considered necessary, to those in other parts of the country.  Public Health Devon is urging people to:

  • Limit your social contacts to stop the virus spreading
  • meet others outside, because that’s safer than meeting inside
  • continue to wear face coverings when indoors in public places
  • wash your hands properly and regularly
  • have the jab if you are an adult and haven’t yet had it. Please have both doses as soon as you can. If you’re aged 16 to 18, please take up the vaccination when offered to you
  • self-isolate if told to do so by NHS Test and Trace
  • self-isolate and arranging a PCR test if you show any symptoms of having the virus – the high temperature, new and continuous cough, or change of your usual sense of taste or smell

Covid news and Vaccination Programme update

Uptake of the vaccine among 16/17-year-olds has been high.  More than 1.7m doses of the Covid-19 vaccine have been given in Devon.  Between 8 December and 29 August 917,236 first doses have been given while 809,425 second doses have been given; a total of 1,726,661 doses.  People who have both vaccine doses or are under 18 don’t have to self-isolate if they are identified as a close contact of someone with Covid-19.  You can book an appointment online or by calling 119.  The Devon Vaccine Support Team can support carers who can’t leave the person they care for or those who can’t use the national booking system because they aren’t registered with a GP.  Contact:

d-ccg.devonvaccinationsupport@nhs.net   / 01752 398836 Support the health and care system by getting vaccinated.

Employment opportunities

Cllr Twiss said for a variety of well-publicised reasons there are a wide variety of job vacancies across many sectors of our economy including retail, hospitality and commercial. For those looking for a long term career path or simply a change of direction new staff are needed across all sectors of the health and social care sectors.  There are opportunities from apprentice, to part and full time The Proud to Care campaign provided plenty of information and links to jobs including those in the Honiton area at https://www.proudtocaredevon.org.uk/   

Devon jobs at https://www.devonjobs.gov.uk/  is another resource advertising many vacancies, as is the EDDC https://jobs.eastdevon.gov.uk/  and he urged members to share these links to anyone who they thought might be interested in seeking employment.

Cllr Twiss added that he had been reassured by Jurassic Fibre that the roll-out of superfast broadband in Gittisham village was heading in the right direction.  Cllr Rowe said he had also been speaking to a representative from the company, and Cllr Valentine expressed his concern that the proposed development in the village did not appear in any broadband infrastructure plans.  Cllr Twiss also promised to report back as to whether the front desk at Honiton Police Station will be reopened, following lobbying of the Police & Crime Commissioner.

Cllr Bonetta left the meeting.

Cllr Rowe enquired whether Honiton or Ottery had any plans to support an e-bike scheme.  Cllr Twiss said he was not aware of any, but said that DCC would be looking to spend money on projects to reduce carbon emissions. 

In his absence, Cllr Alasdair Bruce sent the following: Things have been very quiet at council recently, not helped by a council workforce working to rule due to ‘interference’ by some members or the ruling party. An apology has been submitted so the issue may resolve itself soon. You may already be aware of this, but it has made contacting officers over issues such as fly tipping and enforcement much harder. I am assured that communication will improve and have been asked to be patient.

ACTION: Cllr Rowe to invite a Jurassic Fibre representative to a future meeting and cc Cllr Twiss.  Cllr Valentine to email Cllr Twiss & Cllr Bonetta details of the Gittisham CLT plans.

Cllr Twiss and one member of the public left the meeting.

77/21     To consider the following planning applications:

a) 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room. (amended plans concerning revision to extension)

b) 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room (amended plans concerning revision to extension)

Members resolved to have no further comments to make on the amendments.

78/21     To receive reports from councillors on areas of responsibility and actions since the last meeting:

a. To note the latest planning decision notices

21/1420/VAR Unit 5 Weston Park Devonshire Road Heathpark Industrial Estate Honiton EX14 1ST Variation of condition 1 (extension to opening hours) of 19/2150/VAR  Approval with conditions.

b. To receive an update on Highways

Forthcoming road closures in Gittisham Parish:

11-12 November, Road past Sherman’s Farm – Western Power works

22-24 November, road from Ironbridge to Eveleigh’s – Jurassic Fibre works

See also minute ref. 80/21.

c. To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had contacted eight contractors for the play area works. One declined, six had not responded.  He had met J Coles on site and K C Builders yesterday.  Given the criteria for the funding, three written quotes are required and therefore progress will be delayed until a further quote can be obtained.

ACTION: Cllr Orchard to obtain an additional quotation.

d. To receive an update on public transport

Members heard the replacement bus for King’s School pupils in September would arrive for the first time on Weds 8th.  The Chair said it was a good result after many years of lobbying.

e. To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist expressed her frustration at further delays to the installation.  She said the Community Heartbeat Trust had sent her a lengthy contract, which includes a contract for a host.  She is therefore waiting for a response from Baker Estates as to who owns the land where the defibrillator will be located.  Members discussed the possibility of an alternative site for the defibrillator if the delay persists. 

ACTION: Chair to contact Graham Hutton at Baker Estates.

f. To consider climate change measures within the parish, including rewilding proposals for land along Old Elm Road

Cllr Twist said there was no update on EV chargers.  Cllr Rowe said he had met James Chubb from EDDC’s Countryside team to look at rewilding a patch of land along Old Elm Road, close to the stream.  Mr Chubb said he could liaise with EDDC’s StreetScene to mow the grass less frequently, put wild flower seeds down and protect some of the saplings.  The Chair added that hedge plants would arrive for the play area in mid-November.

ACTION: Cllr Rowe to contact StreetScene to find out whose responsibility any rewilding project should be.

g. To consider parish council support for scam awareness and security

Cllr Twist said 13-17th September there would be a publicity campaign running called Take Five, where people are encouraged to pause when asked for financial or personal information by would-be scammers.  Cllr Twist added that the new booster for Covid would likely be the next target for cyber criminals.

h. To consider limited residential development in the parish

Cllr Valentine said there was a pause while solicitors worked on some loose ends.  He was pleased to report there was funding in place for a new speed survey on the hill in Gittisham village, and hoped this might take place in October. 

i. To consider the parish emergency plan

Cllr Orchard said there was no update on this.

j. To consider the refurbishment and maintenance of the village play area

Cllr Walker thanked Cllr Orchard for his work obtaining quotes for the new facilities.  It was agreed some strimming may be needed around the bench.  The Chair agreed to speak to a resident who had raised concerns over a potential increase in noise levels when the new facilities were being used.

ACTION: Clerk to ask Michael Poll when he will be trimming the wild area grass.

k. To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman had kindly given Cllr Twiss a tour to point out issues, including the pothole by Rapshayes where a drain also needs fixing.  The Chair said there were two drains outside the Village Hall which silt up, and could cause problems with flooding in wet weather.  The Chair encouraged all members and residents to report issues via the ‘report a problem’ page on the DCC website.  She added she had done this for the silted up drains.

Cllr Orchard reported that no further work had been done to cut the hedge along Old Elm Road.

ACTION: Cllr Walker to ask the lengthsman about the silted up drains.

79/21     To receive a report from the Chair

The Chair said she hoped all councillors had enjoyed a summer break. She said there was nothing specific to report, but she would like to recognise the ongoing work of our councillors in ensuring the various initiatives we have underway are making good progress. Thank you for all that you do for our parish.  

She asked if members might support a bid to fund two community e-bikes, financed by Lottery funding.  She explained that one of the students in our parish has suggested that they could take further if we could support them if needed.  The Chair said this would be a great way for us to get out and about in this hilly area, which often puts people off from getting bikes out in the first place. The project would need support in ongoing maintenance, booking and charging.  She promised to report back at a future meeting. 

ACTION: Chair to investigate funding of two community e-bikes.

80/21 To consider traffic levels and speeds in Gittisham village and on Hayne Lane

Members heard that Cllrs Orchard & Twist had carried out a traffic survey on Hayne Lane.  The results were circulated.  Cllr Orchard reported that although the perception was that traffic numbers had increased, the numbers from the survey did not bear this out.  The Chair thanked them for their work and said it was good to have data. 

Cllr Twiss had indicated that taking measures to close Hayne Lane was not possible, but members agreed that road conditions make it unsafe to walk.  Councillors also questioned the cost benefit of maintaining the road which is in such poor condition, and agreed to continue lobbying.  Cllr Rowe added that the speed limit signs will be covered up until the correct signage is in place.  Cllr Twiss had also said he would investigate a footway from the end of Devonshire Road to lower Hayne Lane, as the road appeared to be busy with people.

ACTION: Clerk to order 10 x ‘20 is Plenty’ stickers.

81/21 To consider candidates for the Gittisham Vale councillor vacancy and proceed to co-option as appropriate

The clerk said no applications had been received by the latest deadline of 5th September.

ACTION: Clerk to re-advertise the vacancy ASAP.

82/21     To approve the September payments and to note the current bank balance

It was resolved to approve the following payments:

1120      F J Clampin                       £224.86 Clerk’s salary

1121      Michael Poll                      £60        Grass cutting, play area (inv. ref. 10109)

1122      Michael Poll                      £60        Grass cutting, play area (inv. ref. 10105)

1123      Gittisham Parish Hall        £10        Hire for August meeting

DD         NEST                                 £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the second half of the annual precept had been received; the current bank balance stands at £20,847.11 (which includes approximately £7,000 in the business reserve account). 

83/21     Clerk’s Report

The clerk said a resident had asked if the parish council could take any action to limit the lighting of bonfires.

ACTION: Chair to investigate official rules on parishioners lighting bonfires.

84/21     For information only; items for the forward agenda

Traffic speeds in Gittisham village inc Hayne Lane; casual vacancy.

85/21     To consider any late entry correspondence

The Clerk reminded members that she had emailed councillors to notify them that the defibrillator had been deployed, following an email from Mr A Wilkins, upon whose property the equipment is situated. 

86/21     Date of next two meetings  

Wednesday 6th October (village hall) and Wednesday 3rd November 2021 (venue tbc) at 7.30pm.  The Chair asked all to observe social distancing and bring along a mask and hand sanitiser.

There being no further business, the meeting closed at 2115 hrs.

Pierre’s café 12th September

Come along to Pierre’s monthly cafe in Gittisham village hall, Sunday 12th September, 9.30am – 5pm.  Delicious homemade croissants, pains au chocolat and pains aux raisins for breakfast, traditional Breton pancakes with a choice of fillings for lunch, and tarte tatin (French upside-down apple tart) in the afternoon.


Vegans and vegetarians catered for.  Cards accepted.  Booking preferred.  Call 07545 214940.  

Parish Council agenda 7 Sept 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

31st August 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the September Parish Council Meeting to be held in Gittisham Village Hall on Tuesday 7th September 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  If any member of the public wishes to join by Zoom, please  contact the clerk.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 4th August 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room. (amended plans concerning revision to extension)
    • 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room (amended plans concerning revision to extension)
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist) inc rewilding proposals for land along Old Elm Road (Cllr Rowe)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider traffic levels and speeds in Gittisham village and on Hayne Lane
  3. To consider candidates for the Gittisham Vale councillor vacancy and proceed to co-option as appropriate
  4. To approve the September payments and to note the current bank balance:

F Clampin £224.86 clerk’s salary

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. ref 10109)

Michael Poll play area grass cutting £60 (inv. ref 10105)

Gittisham Parish Hall – August hire £10

Community Heartbeat Trust £1,785 (defibrillator + carriage)

Community Heartbeat Trust £135 (annual support package, defibrillator)

NEST (clerk’s pension) £22.48

  1. Clerk’s report (inc bonfires)
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 6th October and Wednesday 3rd November (both tbc) 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council meeting minutes 4 August 2021

Gittisham Parish Council

Minutes of the Parish Council Meeting held on 4th August 2021 in Gittisham Village Hall

Present:

  • Gittisham Village ward
  • Cllr Carol Hall (Chair)
  • Cllr Maggie Walker
  • Cllr Alex Rowe
  • Gittisham Vale ward
  • Cllr Peter Orchard
  • Cllr Janet Twist

In attendance: Cllr Alasdair Bruce (EDDC),Fiona Clampin (clerk)

Apologies for absence: Cllr D Valentine, Cllr Phil Twiss (DCC), Cllr Jake Bonetta (EDDC), PCSO Darren England

55/21     To accept and approve apologies

Apologies were received and accepted.

56/21     To confirm the minutes of the meeting held 7th July 2021

The minutes of the meeting held on 7th July 2021 were confirmed and signed by the Chair. 

57/21     To receive the Beat Manager’s Report

Two crimes were reported in June 2021:

  • 1 x violent crime
  • 1 x other theft

ACTION: Clerk to invite PCSO Darren England again to a future parish council meeting.

58/21     To receive declarations of interest

Cllr Orchard declared an interest in item 66/21, as he is due to be reimbursed by the council.

59/21     To consider actions from the last meeting not otherwise on the agenda

The clerk reported that Baker Estates had not yet responded regarding the dog poo bins, as Graham Hutton is on holiday.  

The clerk reported that it’s now possible to publish the accessibility statement for the parish website.

60/21     To receive reports from County Council and District Council representatives

Cllr Twiss did not send a report this month, due to annual leave.

In his absence, Cllr Jake Bonetta (Honiton St Michael’s) sent the following: I would like to express a massive thank you to the community of the Gittisham Vale ward for entrusting me with the office of District Councillor. I am humbled to be able to represent you at District Council level, sharing this responsibility with my role as a Honiton Town Councillor. There is so much work to do to make Honiton an even better place to live – and the work starts right away.

At the last EDDC Full Council meeting on Tuesday 27th July, I was also appointed as the Assistant Portfolio Holder for Culture, Leisure, Tourism and Sport by the Leader of the Council. I am excited to bring my all to this role, in developing our open spaces and youth infrastructure for the next generation to enjoy. This does not retract from my overall focus, which is to ensure that everyone across Honiton St. Michael’s ward is represented equally, fairly, and wholly.

Recycling issues

I have received a number of complaints from residents in Honiton St. Michael’s about missed recycling collections over the past couple of weeks/month. After consultation with strategic officers and other Councillors, I have discovered that this is linked to the wider problems seen across the transport and seasonal sectors, in lack of staff available due to the Coronavirus lockdowns as well as new Brexit restrictions. The StreetScene department, along with almost every identical Council department across the UK, is struggling to keep to recycling schedules.  I have been assured that any missed recycling collections will be picked up within a couple of days of the scheduled collections. The StreetScene department are working overtime to ensure that this happens, and that late collection routes are prioritized for timely collections the next week.

Jurassic Fibre

A number of Vale residents have contacted me about recent works that have taken place by Jurassic Fibre within the Vale area. This work is to install fibre-optic internet access for homes in the area, on the Jurassic Fibre network. I have been personally shocked at the state that pavements have been left in.  Although this is not specifically an EDDC issue, I want to highlight that I have been talking to officers at EDDC about this issue to see if there is anything that the District Council can do. Hopefully we will be able to come to a reasonable conclusion to sort the pavements out.

Members welcomed the other new district councillor, Alasdair Bruce.  He began by saying that he considered himself a district councillor first, a Conservative second, and he hoped to be able to follow in the footsteps of the excellent work done by former Cllr Susie Bond.  He explained that since being elected, he had attended two council meetings via Zoom, not in his opinion a satisfactory way to hold these meetings, especially as we are now all holding parish meetings face to face. However, the controlling group at District has managed to vote through this retrograde step which looks like being in place until January next year, he said.

The one item during the full council meeting on July 27th of interest was an embryonic policy proposed by Cllr Bailey to try and beef up the council’s response to abuse of the planning process when it comes to the felling of trees, often during the pre-planning process. Laudable as this is to try and close this glaring loophole, it needs careful and informed debate to produce a fully supported, fully funded and sustainable policy. Cllr Bruce said he had raised the issue of Ash dieback, which often requires a rapid response due to public safety issues and cannot wait for planning approval as an example. This would also apply to farmers trying to manage trees on their land and forestry businesses.

Related to the above was the issue of planning enforcement raised at the Scrutiny meeting on July 29th. During the debate it was clear that the frustration of members dealing with planning abuses was unable to be effectively tackled by the council’s enforcement team. A perfect storm of shortfalls in funding, lack of officers and poor legislation find the officers struggling to keep on top. Given the constant pressure on councils to increase their housing stock, the appropriate checks and balances need to be in place to produce safe housing of the best quality. Planning enforcement is a vital part of this.

Staff morale at the council was also debated with a frank report by the chief executive officer presented and comments made about the apology offered by the controlling group, the East Devon Alliance. Cllr Bruce said he was not privy to what transpired over the last two years to bring the council to this sad situation, nor had he any wish to know. The debate ended with a clear sense that all members agreed staff morale was key to a properly functioning council and are committed to a respectful and professional work environment.

Members discussed with Cllr Bruce the parish ward boundaries, as well as hedge cutting in Gittisham Vale.  (see minute ref 63/21 b)

61/21     To consider the rollout of superfast broadband, and a presentation by Airband

Lynda Sudlow from Airband gave a presentation via Zoom to members, explaining the company’s plans to bring superfast broadband to Gittisham parish.  She said the work would happen in several phases, beginning in August, with the build planned for early 2022 and completion later in that same year, although the section past Beech Walk will take longer.  All representatives working in the area will have identity cards.  She insisted that there would be no need to dig up roads or erect telegraph poles, as the plan was to attach the fibre cable to the existing copper network.

The service provided is fibre to the premises, and there are a range of packages offered starting from £30 / month for 100Mbps download, an 18-month contract and installation cost of £99.  Lynda Sudlow said that residents could express an interest on the Airband website, and this would not commit them to taking the service. She explained that the router could be placed anywhere in the property, and there would be no issue with connectivity and thick walls. The Chair reminded Lynda Sudlow that most properties in the village were listed buildings.

Members discussed previous problems unique to this parish which had been experienced by other broadband infrastructure providers, and had prevented the roll-out of superfast broadband in the past.  Lynda Sudlow said she would be interested to hear more about this to avoid running into similar problems.  She also emphasized that as Airband is contracted by the government to provide superfast broadband to underserved rural communities, some of the past issues would not apply.  Members agreed this was encouraging news.  Cllr Rowe asked if Airband’s infrastructure would be available to other providers in the future, and Lynda Sudlow replied that the company would be able to offer a wholesale service to other ISPs in future phases.

ACTION: Clerk to circulate Lynda Sudlow’s email address to members.

Lynda Sudlow left the meeting.

62/21     To consider the following planning applications:

a)            21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room. (amended plans)

b)            21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room (amended plans)

c)             21/1756/FUL Land Adjoining Combe Garden Centre Gittisham Erection of a storage building on land adjacent to Coombe Garden Centre for the storage of stock

Members welcomed the presence of an updated detailed flood risk assessment for a) and b).  Members had no objections to c), but raised a concern over whether there is adequate onsite storage of surface water to prevent any additional run-off onto the A30. 

Cllr Bruce left the meeting.

63/21     To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices

21/0944/FUL Pomeroy House Gittisham EX14 3AJ – Outdoor pool with plant in existing outbuilding and re-grading / landscaping works within the walled garden; localised repairs and reinstatement of section of collapsed garden boundary wall. Approval with conditions.

21/0945/FUL Pomeroy House Gittisham EX14 3AJ – Localised repairs and reinstatement of section of collapsed garden boundary wall. Approval with conditions.

21/0730/VAR Phases 1 – 4 Hayne Lane Gittisham Variation of condition 1 of application 20/2179/VAR (Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types and/or numbers on plots 132-136, 162-166 and 299-230; design changes to units on plots 92-95, 105-110, 167-170 &172-175; layout changes to plot 137, and; provision of additional parking to plots 167-170.  Approval with conditions.

21/1354/VAR Coign Cottage Gittisham EX14 3AB Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans.  Approval with conditions.

21/1295/FUL 1 Hamlet Cottages Weston EX14 3PB Demolition of existing workshop to be replaced with a new self-build dwelling.  Approval with conditions.

b) To receive an update on Highways

Cllr Orchard said there was no progress on the overgrown hedges on the south side of Old Elm Rd between Honeysuckle Close and the bus turning circle. Cllr Walker said some of the hedge had been cut, and members resolved to ask the lengthsman to strim enough of the hedge at head height so access was possible. 

ACTION: Cllr Walker to ask Len Abbott to trim above-mentioned hedges in the Vale as described.

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard circulated a draft spec to members for the play area’s new items, in line with May’s public consultation exercise, which was approved. ‌ The spec includes a table tennis facility, outdoor skittles alley and boules court.   

ACTION: Cllr Orchard to obtain quotations from interested companies.

d) To receive an update on public transport

Members heard the replacement bus for King’s School pupils in September would call at the village at 08.15 and 15.44.  Cllr Orchard said the deposit of books in the Vale bus shelter had stopped.

e) To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she was waiting to hear from the Community Heart Beat Trust as to how long the lead-in time is from ordering the defibrillator to installation.  The expected go live date is November 2021.  Members resolved to approve the purchase of a defibrillator for the Hayne Farm development at a cost of £1,760 + £25 carriage.  The annual support package is £135, with a minimum 4-year contract. 

ACTION: Cllr Twist to obtain a letter of commitment from Baker Estates.

f) To consider climate change measures within the parish

Cllr Twist said that homeowners and renters across East Devon can now get free advice on how to save money and make their homes energy efficient. Exeter Community Energy (ECoE) provides confidential and tailor made advice and practical information on keeping your home warm. They do not make cold calls or sell products.  The energy advisers will give you general advice, in depth telephone advice assessments, make home visits, drop in energy advice clinics, they will help with, tariff checks and supplier switching, applying for the Warm Home discount, energy and water saving tips and advice, grants for insulation and heating smart meters and more.  To arrange a free impartial advice call or home visit call 0800 772 3617 or mailto:healthyhomes@ecoe.org.uk

New regulations came into force in May 2021 for those who have wood burners or open fires, coal and wood products have to be certified and labelled by suppliers, for more information go to gov.uk/restrictions on sale of coal and wet wood for home burning.

g) To consider parish council support for scam awareness and security

Cllr Twist outlined the latest scams:

Home electric vehicle charging points can be hacked. Two home chargers Wallbox and Project EV have been found to be lacking adequate security when used with an accompanying app for smart phones.  Updated software is now available and owners are being encouraged to update their software ASAP.

h) To consider limited residential development in the parish

Cllr Valentine sent a report in his absence: the public exhibition was extremely well attended with 42 visitors viewing the plans and model that were on display. The majority of comments received (both verbal and written) were very supportive of the proposals that were being presented. There were some very useful comments which were noted and the architects have been looking at how these can usefully be incorporated in the plans for submission with the planning application. A lot of work has also taken place looking at the options for ensuring an energy efficient development.

We must always remember that there has to be a balance to be found with the cost limitations arising from the grant funding and meeting every ones expectations in respect of design etc.  Alan at South Devon Rural HA is currently costing up the proposal and assessing whether we can achieve those expectations within budget. There is a delay with the option agreement between ourselves Gittisham and the Estate. I would simply say “solicitors” and I am sure you will all understand where the delay is occurring. Unfortunately this is a document that we have to include as part of the package of documents to accompany the planning application.

We are nearly ready to submit the planning application (hooray) and perhaps we can celebrate a successful submission in October – just in time for the GCLT AGM!!

i) To consider the parish emergency plan

The Chair said she was in the process of asking the flood marshalls’ views on pinch points in the parish.  Cllr Rowe volunteered his services for observing where issues might arise.   

j) To consider the refurbishment and maintenance of the village play area

Cllr Walker said the play area was being well used, as were the sanitary measures.  The Village Hall committee has agreed to the picnic benches in their front garden being used by the public for picnics and will install a notice at the playground to advise that this is available.  Cllr Orchard said he expected the replacement swing seats and chains to arrive on 8th October.  He, Len Abbott and Cllr Rowe will install them.  Cllr Twist added that there appeared to be no progress on the Hayne Farm play area. 

k) To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

As per item 63 b).

64/21     To receive a report from the Chair

The Chair said she had been contacted by parishioners about three matters in the past month.

1. Councillor vacancy – how can we fill the Vale rep vacancy? Can we do a re-run of our recruitment campaign?  Members agreed to renew their efforts to fill the vacancy; the clerk and Cllr Orchard said they had re-advertised the position on the website and Vale noticeboard.

2. Litter – Hayne Lane and Beech walk and the Vale bus shelter have litter problems, according to local Facebook groups. Is there anything we can do?

3. Hedge and verge cutting. Members discussed whether the right balance was being struck between leaving areas to go wild and making sure the practicalities of using paths and roads are not adversely impacted.  Cllr Rowe said he would be meeting James Chubb from Wild East Devon to discuss projects of this nature.

65/21 To consider traffic speeds in Gittisham village

Members agreed that Hayne Lane and Beech Walk were becoming terrible rat runs for motorists.  Hayne Lane in particular is difficult to walk, the state of the road is poor and there is a large amount of litter.  Members agreed to ask Cllr Twiss if a traffic count survey could be carried out.  A suggestion has been made that Hayne Lane could be made “Farm Traffic Only” and this will be investigated via DCC.

The Chair said the 20 is Plenty stickers had been fixed to bins and other structures in Gittisham village. Cllr Rowe suggested attaching one to one of the grit bins. 

ACTION: Chair to contact Cllr Twiss about Hayne Lane (speed and litter), Beech Walk (litter) and village (speed).

66/21     To approve the August payments and to note the current bank balance

It was resolved to approve the following payments:

1115       F J Clampin                          £436.51                 Clerk’s salary & expenses (stamps)

1116       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10098)

Cllr Orchard left the meeting.

1117       P Orchard                              £666       Reimbursement for replacement swing seats & chains

Cllr Orchard returned to the meeting.

1118       Gittisham Parish Hall          £10         Hire for July meeting

1119       Len Abbott                           £119       Lengthsman work, 8.5 hours, July 2021

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £17,062.85 (which includes approximately £7,000 in the business reserve account).  The clerk circulated a bank reconciliation for 30 June 2021.

67/21     Clerk’s Report

The clerk said she had contacted DCC’s RoW officer for the area regarding the Westgate signage, and the officer said she would take a look.  The clerk added that following Fiona Moores’ promotion, there is a new general manager at The Pig, Chris Charles.

68/21     For information only; items for the forward agenda

Traffic speeds in Gittisham village inc Hayne Lane; casual vacancy.

69/21     To consider any late entry correspondence

None.

70/21     Date of next two meetings.  

Tuesday 7th September (village hall) and Wednesday 6th October 2021 at 7.30pm.  The Chair asked all to observe social distancing and bring along a mask and hand sanitiser.

ACTION: Clerk to ask Cllrs Bruce & Twiss if there are forthcoming dates they are unable to make, given that the village hall will no longer be free on a Wednesday evening.

There being no further business, the meeting closed at 2110 hrs.

Chair…………………………………….

7th September 2021

Parish Council vacancy – Gittisham Vale

Notice of Parish Council Vacancy

  • Do you want to serve your community?
  • Do you have time or expertise which could benefit your community?
  • Do you want to make a difference to those around you?
  • Are you passionate about your local area?
  • Do you want to represent the views of local people?

If you would like to make a difference, and be involved in shaping the future of your local community, you could apply to become a Gittisham Parish Councillor

Gittisham Parish Council is looking for a new Parish Councillor for the Vale ward.  If you are interested, please contact the Clerk, Fiona Clampin, on gittishamparishcouncil@gmail.com

You will need to fill in a short application form and be prepared to submit a short paragraph on your suitability for the role

The closing date for completed applications to be with the Clerk is

23.59 on Sunday 5th September 2021

 

To qualify to become a Parish Councillor a person must *be a British subject over 18 years old *be listed on the current electoral roll *live in Gittisham, or occupy as owner/tenant any land/premises therein or have a principal place of work within the Parish *must not be disqualified from holding office as a Councillor.

Parish Council agenda 4 August 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

29th July 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the August Parish Council Meeting to be held in Gittisham Village Hall on Wednesday 4th August 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 7th July 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the rollout of superfast broadband, and a presentation by Airband
  8. To consider the following planning applications:
    • 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room. (amended plans)
    • 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room (amended plans)
    • 21/1756/FUL Land Adjoining Combe Garden Centre Gittisham Erection of a storage building on land adjacent to Coombe Garden Centre for the storage of stock
  9. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  10. To receive a report from the Chair
  11. To consider traffic speeds in Gittisham village
  12. To approve the August payments and to note the current bank balance:

F Clampin £224.86 + £18.65 (stamps, stickers, thank you card) clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. ref 10098)

Peter Orchard – Kompan replacement swings & chains £666

Gittisham Parish Hall – July hire £10

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 1st September and Wednesday 6th October 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council meeting minutes 7 July 2021

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 7TH JULY 2021

in Gittisham Village Hall

and via Zoom

Present:

Gittisham Village Ward

Cllr C Hall (Chair)

Cllr D Valentine

Cllr A Rowe

Cllr M Walker

Gittisham Vale Ward

Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Fiona Clampin (clerk)

Apologies for absence: Cllr J Twist, PCSO Darren England

39/21     To accept and approve apologies

Apologies were received and accepted.

40/21     To confirm the minutes of the meeting held 10th June 2021

The minutes of the meeting held on 10th June 2021 were confirmed and signed by the Chair. 

41/21     To receive the Beat Manager’s Report

Three crimes were reported in May 2021:

2 x anti-social behavior

1 x violence and sexual offences

42/21     To receive declarations of interest

The Chair said that with respect to the planning applications discussed at the June meeting, 21/1165/FUL and 21/1166/LBC, she had taken some water level measurements for the applicant but was not involved in the interpretation of any data for them.

43/21     To consider actions from the last meeting not otherwise on the agenda

The clerk reported that Baker Estates had not yet responded regarding the dog poo bins.  

The Chair’s said she had made an application to the Woodland Trust for a grant for hedge plants, which will be installed along the wall between the field and the bottom play area.

44/21     To receive reports from County Council and District Council representatives

Members noted that the election for a new district councillor would be held on 8th July. 

Vaccination Programme

Cllr Twiss said as we approach the 19th of July and the further lifting of restrictions imposed as a result of the COVID-19 pandemic, he thought that an update on the progress of the vaccination rollout would be helpful to members and whilst we are nowhere near out of the woods just yet as the school holidays are rapidly approaching, bringing with them the anticipated very large influx of visitors.  He said that like all of us he hoped that every day brings us closer to a more normal state of affairs for the majority of our population and learning to live with the virus.

•              The vaccination programme across Devon, Plymouth and Torbay continues make progress with all adults now being offered the vaccine. To date over 1.5 million doses have been given across Devon, Plymouth and Torbay with 679,000 people having received their second dose. The local NHS delivered the ‘Grab a jab’ weekend in late June enabling all adult to make walk-in appointments; plans are being developed to repeat this over the summer. There was also a walk-in clinic at the Devon County show last weekend and DCC Staff were offering lateral flow tests to show visitors.

•              Proof of vaccination can now be demonstrated using the NHS COVID Pass service where you can view and share your COVID Pass for event trials and travel abroad.

•              Following a central government public consultation, from October 2021 people working in CQC-registered care homes must have two doses of a COVID-19 vaccine, unless they have a medical exemption. It will apply to all workers employed directly by the care home or care home provider, those employed by an agency, volunteers and those coming into care homes to do other work, for example healthcare workers, tradespeople, hairdressers and beauticians, and CQC inspectors. A further consultation will be launched on whether to extend this new requirement to other health and social care settings.

Superfast Broadband

As the digital megabit age is finally reaching our rural areas, (albeit not fast enough in too many cases) it highlights the importance of addressing the challenges our small rural businesses face in gearing up for the opportunities this will bring. Cllr Twiss circulated a recently published paper, which he said is a very interesting read on how they might compete with larger, better resourced organisations.

Rural affordable housing

The topic of the affordability of housing for local people is a very live and pertinent one today as people look to inward migrate to our part of the world, many as a result of new ways of working due to the pandemic with less physical time spent in the office or other workplace.  This is reducing the supply of homes in all sectors and making it much more difficult for local people to compete in with buying or renting homes with affordable schemes for local people increasingly important.  Cllr Twiss circulated a Parish Councillors guide to affordable rural housing, which he said highlights the issues.

Paths and gateways

Cllr Twiss said he had discussed with DCC Neighbourhood Highways Officer Mike Brown to find funding to make the emergency gateway at the end of Old Elm Road where it meets Hayne Lane wheelchair and motorised wheelchair accessible.  He hoped that this work can be done in 2021/22.  With more people choosing to walk for exercise, he said he would like to see the informal footpath from the end of Old Elm Road towards the A30 and Otter Inn, Garden centre and Heron Farm beyond a more substantial one and will see what progress can be made to completing this in 2021/22 or beyond, depending on funding allocations.  Whilst just on the other side of the parish boundary with Honiton, this would of course benefit residents on Hayne Farm and Gitisham Vale.

Cllr Valentine said there is an increasing frustration and anger among village residents about the speed of traffic coming through, and he asked if he could draw this to the appropriate department at DCC.  Cllr Twiss added that there is a trial taking place in a number of South Devon villages to reduce speeds to 20mph, and depending on the outcome recommendations will flow from there. 

The Chair asked Cllr Twiss if there was the potential to progress the Goldcombe / Hayne Farm footpath appeal.

Cllr Twiss left the meeting.

ACTION: Cllr Twiss to send Devon Funding News to the clerk, as well as information on the 20 is Plenty scheme.  RESOLVED: Clerk to order £15 of 20 is Plenty stickers to attach to bins, and claim back at next meeting.  Cllr Twiss to investigate status of Ramblers’ appeal.

45/21     To consider the rollout of superfast broadband, and a presentation by Airband

This was deferred to the August meeting.

46/21     To receive reports from councillors on areas of responsibility and actions since the last meeting:

  1. To note the latest planning decision notices

21/1354/VAR Coign Cottage Gittisham Honiton EX14 3AB – Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans. Approval with conditions.

Appeal Ref: APP/U1105/W/21/3267313 Conversion of existing buildings to holiday dwellings (application for removal of condition 5 of planning permission 84/P0792 to allow year round occupancy of the holiday dwellings and variation of condition 6 of planning permission 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling) at Goldcombe Farmhouse, Gittisham.  Appeal dismissed.

  • To receive an update on Highways

Cllr Orchard said he had received a complaint from a resident about overgrown hedges on the south side of Old Elm Rd between Honeysuckle Close and the bus turning circle. Members discussed whose responsibility this might be, and agreed to ask the lengthsman to cut the hedges back to prevent people from getting scratched. 

Forthcoming road closures in Gittisham Parish: Resurfacing A375 Sidmouth Road – closed Tuesday 20th  July Gittisham Hill to Exeter Road.  Working hours 1900-0700 for 12 weekday nights in two phases:  south of Old Elm Rd roundabout then to the north. The roundabout will be totally closed at 2300 each night. Vale residents have been leafleted by Devon Highways.

26/7th July Devonshire Road. Priority boards for Jurassic Fibre works.

29/30th July Alfington Road closed for Jurassic Fibre works.

ACTION: Cllr Walker to ask Len Abbott to trim above-mentioned hedges in the Vale.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair explained that she and Cllr Orchard had met EDDC officers to understand the next steps in progressing new items in line with May’s public consultation exercise. ‌ The meeting had given clarification on funding sources and allowed us to proceed to the next stage. A table tennis facility, outdoor skittles alley, boules court and hopscotch grid had all been agreed, and Cllr Orchard is preparing a specification.  Members agreed that the next stage would be to inform neighbours of the works and their timings, followed by sourcing quotes in line with EDDC’s policy.  The Chair said she was very pleased with the plans and see the new playground facilities as being useful to families, older children and adults.


She added that EDDC had also sent some information about potential funding sources for a shelter. The Chair reported that she had shared this with the village hall committee, which is looking to install an awning at the back of the hall which could help with Covid safety at village events.

ACTION: Clerk to inform residents of properties neighbouring the play area of the plans.  Cllr Orchard to work on specifications.

  • To receive an update on public transport

Members heard there was no update on the replacement bus for King’s School pupils in September, nor whether from 19th July when Covid-19 restrictions are due to be eased whether the pupils-only bus would be continuing.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist sent a report in her absence, saying that the information she’d requested from Community Heart Beat for consideration by the Parish Council had been circulated.  She added that she had not received any further communication from Baker Estates.

  • To consider climate change measures within the parish

Cllr Twist said she had not received any further information regarding the EV charging point, and asked if the parish council is registered with Parish and Town Council Wildlife to receive their newsletter.

  • To consider parish council support for scam awareness and security

Cllr Twist outlined the latest scams:

  • A cold caller impersonates a legitimate mobile network operator or supplier.  There is also a Covid Vaccine Passport scam email purporting to be from the NHS; clicking on the link will take you to a fake NHS website where you are asked for personal and payment details.  In reality details of your vaccine status are available free via the official NHS website. 
  • A suspicious SMS message, claiming to be from a delivery company, asking you to click on a link to track the delivery status of a package. These messages are actually linked to a banking Trojan called “FLUBOT”. It asks receiver to install a tracking app to track the status of the package, when its intention is to steal credentials and other personal data.

Cllr Twist advised users not to click on links in SMS messages, not to install apps from anywhere but the official app stores, and ensure mobile telephones are protected with security software.

  • To consider limited residential development in the parish

Cllr Valentine said the public exhibition/consultation, displaying details of the development had attracted more than 40 visitors.  Some changes had been made to the design as a result of comments.  It is hoped that the planning application will be submitted to EDDC at the end of July.

  1. To consider the parish emergency plan

The Chair said she was in the process of arranging a meeting with emergency plan councillors and named flood marshalls, and hoped this would take place before the August meeting.

  • To consider the refurbishment and maintenance of the village play area

Cllr Walker thanked Cllr Orchard for taking responsibility for the new items (see minute ref 46c).  The clerk said that she was still corresponding with Kompan regarding the replacement seats and chains for the toddler swings, and had provided them with photographs and measurements with the aim of selecting the appropriate items.  As it has been difficult to make progress due to the company’s lengthy reply times and sending the wrong quote to the clerk, Cllr Orchard agreed to investigate ordering the items.

ACTION: Clerk to forward correspondence with Kompan to Cllr Orchard.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Members noted that the lengthsman had cut a passing place on the road to Catshayes Farm, which would be useful for both motorists and walkers.  They also noted that he had cut back foliage along Dark Lane / Shaggy’s, for which they were grateful. 

47/21     To receive a report from the Chair

The Chair echoed Cllr Valentine’s comments about traffic speeds, and agreed to write to The Pig to ask the management to remind staff and residents to drive carefully.  Cllr Valentine added that a new speed survey on the hill beyond Clysthayes may form part of the GCLT work.

The Chair reported that Combe Estate would be installing signs at both Beech Walk and Westgate.  The purpose of the signs is to try to combat various anti-social behaviours that that have taken place recently.  She reminded members that DCC had clarified there was no vehicular access at Westgate, across the top and down to Alphington.  Any vehicles using that area are doing so illegally.

The Chair explained that a local farmer had raised concerns about walkers getting lost between Westgate and the village.  Walkers have ended up on a private farm track which leads from Sherman’s Farm to Catshayes Farm, and the farmer is worried about the public getting hurt by boisterous cows.  (There have been reports in the press of cows hurting people elsewhere.)  Members agreed that temporary signs, a review of signage with DCC and a letter to Combe Estate and The Pig to raise awareness was an appropriate response.

ACTION: Chair to write to Fiona Moores at The Pig regarding drivers.  Clerk to write to DCC RoW, The Pig, Len Abbott and Combe Estate.

48/21 To consider the purchase of a printer or copier for the Gittisham Gazette

The Chair said she had discussed with the Gittisham Gazette editor, Carol McCann, and agreed that the PC would continue to cover ¾ of the cost of printing and copying.  The aim is to reduce the number of paper copies, while recognizing that some residents require them.  The editor has agreed to report back to the Chair with an estimate of ongoing costs. 

ACTION: Chair to discuss with Carol McCann how to make the Gittisham Gazette more parish-wide. 

49/21 To approve the appointment of Alison Marshall as internal auditor for 2021/22

Members resolved to appoint Alison Marshall as internal auditor for the financial year 2021/22.

ACTION: Clerk to contact Alison Marshall.

50/21     To approve the July payments and to note the current bank balance

It was resolved to approve the following payments:

1108       F J Clampin                          £226.37                 Clerk’s salary & expenses (stamps)

1109       Len Abbott                           £91         Lengthsman work, 6.5 hrs June 2021 @ £14/hr

1110       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10094)

1111       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10084)

1112       Gittisham Parish Hall          £10         Hire for June meeting

1113       Websites Ahoy                     £195       Maintenance and updates on website

1114       Len Abbott                           £7.24      Lengthsman expenses, June 2021 (petrol)

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £18,183.84 (which includes approximately £7,000 in the business reserve account). 

51/21     Clerk’s Report

The clerk agreed to inform regular contributors to the Gittisham website about the need to conform to accessibility guidelines.  Recently uploaded items will need to be amended to reflect this, and then the accessibility statement can be published.

52/21     For information only; items for the forward agenda

Traffic speeds in Gittisham village.

53/21     To consider any late entry correspondence

None.

54/21     Date of next two meetings

Wednesday 4th August (village hall) and Wednesday 1st September 2021 at 7.30pm.  Public via Zoom.  The Chair asked all to observe social distancing and bring along a mask and hand sanitiser.

There being no further business, the meeting closed at 2025 hrs.

Chair…………………………………….

4th August 2021