Parish Council meeting minutes 7th October 2020

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 7TH OCTOBER 2020

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. 

Present:

Gittisham Village Ward
Cllr C Hall (Chair)
Cllr D Valentine

Cllr M Walker

Gittisham Vale Ward
Cllr A Wilkins (Vice Chair)
Cllr P Orchard
Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk), two members of the public

Apologies for absence: PCSO Darren England

103/20 To accept and approve apologies

Apologies were received and accepted.

104/20   To confirm the minutes of the meeting held 2nd September 2020

Cllr Wilkins alerted members to a missing item regarding excessive tree felling and hedge clearance, which the clerk agreed to insert.  The minutes of the meeting held on 2nd September 2020 were then confirmed and signed by the Chair. 

105/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In August 2020, 2 crimes reported: 1 x other crime and 1 x anti-social behaviour. 

106/20   To receive declarations of interest

Cllr Wilkins declared an interest in agenda item 23, as he is due to be reimbursed by the council.

107/20   Reports from County Council and District Council representatives

Cllr Twiss said that COVID-19 continues to dominate most aspects of our everyday lives where tuning in to news bulletins or reading the papers is enough to frighten anyone and heighten already high levels of anxiety.

However people in East Devon are overwhelmingly ‘playing by the rules’ currently in place, he said. Putting COVID-19 cases in to some context Devon, including East Devon has very low numbers of cases currently, with the Feniton & Honiton DCC Division experiencing something of a ‘mini spike’ recently with three cases reported in the past week.  He said this may or may not be related to a large number of cases in Exeter, (most associated with the University) where people work in Exeter, but live in East Devon.

Clearly there is no room for complacency or letting down guards, but evidently risks are very low in terms of contracting COVID-19 and even lower in terms of a much worse outcome. There have been no deaths in East Devon for the last 3 weeks, although regrettably 3 out of area in care homes situated in Plymouth since 12th September. The following web site gives you numbers of cases reported for the past week and which may be of interest to members of the Council; see www.arcgis.com/apps/webappviewer/index.html?id=47574f7a6e454dc6a42c5f6912ed7076  

Wider picture / snapshot of coronavirus in the South West peninsula

Cllr Twiss distributed some recent figures for September:

  • 23rd to 29th September there were 134 laboratory confirmed cases in Devon.

East Devon 10; Exeter 78; Mid Devon 7; North Devon 10; South Hams 9; Teignbridge 13; Torridge 3; West Devon 4.

[29 in Torbay; 36 in Plymouth; 137 in Cornwall and c 31,000 in England]

So, currently confirmed cases per 100,000:  Devon 16.7; Torbay 21.3; Plymouth 13.7; Cornwall 24; England 54.8.

  • Jan 31st to 29th September there has been 1,722 confirmed cases in Devon and 218 deaths.

(Torbay 366 cases and 58 deaths; Plymouth 938 cases and 89 deaths; Cornwall 1,383 cases and 208 deaths; England 393,818 cases and 42639 deaths). 

There were 0 deaths in the Peninsula attributable to Coronavirus in the period 12th to 18th September. 139 recorded in England (that is still only 0.2 per 100,000 residents).

Please note that all deaths are not necessarily caused by Coronavirus, just that the person tested positive at some stage – at this time it is impossible to separate the cases without going back and scrutinising each death certificate.  Later figures are markedly more accurate than earlier in the Pandemic.

Confirmed infection cases show a marked increase in Devon and Cornwall. The Devon County Council figure includes a spate of positive cases at Exeter University (78) making up over 60 per cent of the Devon figure with more expected, although there is no evidence as yet of wider community transmission. The Cornwall figures rise seem to be due significantly to one food processing factory in Redruth.

With autumn here and less people affected to date in the Peninsula, it does really highlight the importance of social distancing, hand hygiene and good local communication in keeping a potential second surge in check, Cllr Twiss said.

Schools

Cllr Twiss said our local schools have done a fantastic job with staff putting in hundreds of extra hours work to ensure it is as risk free as possible for pupils and staff to return to school with attendance figures extremely good. As an example locally he quoted from Honiton Primary School headmaster, Christopher Tribble, from a meeting yesterday:

“Currently our attendance is hugely positive (despite the pandemic) at 97.6 per cent.  It is a notable success that we have managed to bring back the overwhelming majority of the populous back, which was above the national average of only 88 per cent – by nearly 10 per cent.  This is a notable success to add to the attendance success we secure during the pod/bubble era.  I believe that this is due to the strength and continued trust in the relationship we have within our parent body and wider school community. This has been no easy feat and has been achieved by building bridges and being very proactive with communications, continued visible actions relating to safety and a strong physical school presence.  The staff should feel proud of that achievement.”

The school like others in our area undertakes a regime of permanent and ongoing risk assessment which in itself is no small undertaking.

Healthcare

For those of you over a ‘certain age’, said Cllr Twiss, please remember to book your ‘flu jabs as soon as possible with either the GP or one of the local pharmacies (many of which offer online booking) with further details at https://www.nhs.uk/conditions/vaccinations/flu-influenza-vaccine/

Cllr Bond said there is little to report this month as Covid seems to be at the forefront of all our minds. Dealing with the fall-out for local businesses and residents has put considerable strain on the council. Government has now asked local councils to operate the ‘Test and trace support payment’ scheme which has to be up and running by 12 October. This scheme gives a support payment of £500 for those who are forced by law to self-isolate from 28 September, who are in low-wage jobs and cannot work from home.

Work is ongoing with other southwest councils under the Team Devon banner to look at mitigating the impact of Covid on the South West.

Otherwise, the Rural Community Buildings Fund is now open for applications, Cllr Bond reported. This is an EDDC grant scheme offering up to £5000 to village halls, community buildings and community shops to upgrade or repair their buildings. Closing date for applications are 23 November 2020 and 15 March 2021.

Cllr Wilkins asked if the £2 all-day parking in East Devon would be reintroduced for the period November – March, but Cllr Bond replied that this had not been announced, although there is a working party to discuss what parking rates would be in the future.

Cllr Bond said she had filled in the consultation on the Devon Local Flood Risk Management, and mentioned Gittisham.

Cllr Twiss added that there would be more funds coming downstream for road maintenance and repairs, so he would shortly be reviewing what needs to be done in the coming year. 

Cllr Twiss left the meeting.

ACTION: The Chair to fill in the Flood Risk Management consultation before 15th October 2020. 

108/20   To note the latest planning decision notices

20/0451/FUL – Shermans Farm Gittisham EX14 3AU – Construction of permanent agricultural worker’s dwelling with parking and associated development.  Approval with conditions.

20/1600/FUL 11 Ferndale Close Honiton EX14 2YN Construction of single storey rear extension and provision of render Approval with conditions.

20/1854/AGR – Rapshayes Farm Gittisham EX14 3AB Agricultural workshop and covered store Approval with time conditions.

109/20   To consider the following planning application:

a) 20/1726/FUL – 1 Hamlet Cottages Weston Honiton EX14 3PB Change of use of an existing workshop (use Class B1(c)) to a residential dwelling (use class C3) with minor alterations

Members resolved to object to the above application, agreeing that granting permission would establish a new residential unit in the countryside without agricultural need being sought, and it will act as a precedent for other opportunities in the future which would be detrimental to the overall policy-making of EDDC.

110/20   To consider the parish council response to the COVID-19 outbreak

The Chair said the volunteer group had supported those required to quarantine, and Cllr Bond encouraged residents to download the Track & Trace app.  

111/20    To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had contacted Sulina Tallack at EDDC, who recommended that the parish council contact some reputable companies for quotes for the boules pitch.  The parish council would then choose a preferred supplier, and report back to Sulina explaining the project and the audit trail followed.  Once it has been approved, EDDC would draft a grant agreement.  It would also be run past planners, in case they were aware of any potential issues.

Cllr Orchard added that residents living alongside the river would need to be informed before the construction phase.  Cllr Wilkins reminded members that the response to the public consultation on how S106 funds should be spent had resulted in a resident suggesting that part of the money was spent at Hayne Farm.

ACTION: Cllr Orchard to obtain three quotes, and to check with Jamie Buckley at EDDC they are aware it is a thorough overhaul of an existing, ‘homemade’ pitch.  Cllr Orchard to ask Baker Estates if they recommend a contractor, and to check out EDDC’s list of approved contractors online.

112/20   To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish

Cllr Walker said Len Abbott had checked the status of all the salt bins. 

ACTION: The clerk to report via DCC website that the bin at the bottom of Tommy Wax hill is completely empty. 

113/20   To consider climate change measures within the parish

Cllr Twist said that the Devon Solar panel group buying scheme had closed on 5th October.  She reported that she had investigated the Government’s new Green Homes Grant, which opened on 1st October.  Any work carried out under the grant has to be completed by 31st March 2021; applications can only be made on line and only government-approved contractors (of which there are 900 nationwide) can be used.  Cllr Twist had looked as an example at double glazing, but there were only two contractors listed.

Cllr Wilkins said there had not been too much progress on installing an electric vehicle (EV) charging point, but DCC have advised that they are working on the long list of sites and will ensure Gittisham is there.  Additionally, DCC has enquired if there would be interest from the villagers for the provision of an electric vehicle on a ‘car club’ basis?  In other words an EV that people can book and use and then pay for the time they’ve had it.  Cllr Wilkins suggested an informal consultation within the village is undertaken to establish if there would be interest in this innovative suggestion.  Once firm proposals are available for the EV charging point and possibly the ‘car club’, a further formal consultation with the village and the estate will be needed prior to the parish council deciding to proceed or not.

ACTION: Cllr Wilkins to draft an article for the Gittisham Gazette, and all councillors to canvass opinion on the ‘car club’ proposal.

114/20   To consider limited residential development in the parish

Cllr Valentine said architects had been appointed to the CLT, with the successful bid coming from ECA based in Poole.  He explained that the next step would be to establish a project team, led by Wessex CLT, consultants and a number of representatives chosen through the CLT board.    Cllr Valentine added that the housing association partner has not been chosen yet, although invitations have gone out.  He said people would be seeing a number of options coming forward for development of the site, and then they’ll go to a public consultation exercise.  Once agreement is reached over a final design, it’s hoped a planning application could be submitted in the spring of next year.  The CLT AGM will be held on 10th November via Zoom.

Cllr Bond asked if this was a moment to have pre-app discussions with EDDC planners, to which the answer was yes.  Cllr Valentine said he would speak to ECA before setting up a meeting.

ACTION: Cllr Valentine to inform Cllr Bond of the date of the meeting with ECA.

115/20   To consider the parish emergency plan

Cllr Valentine said there was no update on this.

116/20 To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said Baker Estates are still awaiting a response from Sovereign Housing, so there is no movement on this action.  She said the parish council had received an email from a Heart Charity- London Hearts, which procures and supplies defibrillators and cabinets, giving a discounted package and a £200 parish council grant, training for the community is free.  She said she had not followed this up as it could be a while before we are ready to move on purchasing. Also the parish council may wish to stay with their current supplier, she said. The website is www.londonhearts.org.

ACTION: Cllr Twist to continue dialogue with BE.

117/20   To consider refurbishment and maintenance of the play area

Members heard that RhinoPlay had given a date of 19th October to inspect the split wood on the tower, after which they would communicate their decision to the parish council. Members heard that the baby / toddler swings were discoloured, despite the Chair having scrubbed and bleached them extensively. Members agreed to replace them in the spring.

The Chair thanked Combe Estate for the donation of the stepping logs, and also Len Abbott for installing them. She said that she and Cllr Valentine had met Mike Dawes regarding the proposal to have a tree and hedge at the top end of the wild area, and this had been withdrawn by mutual agreement. She reported that the padlock at the top gate had been replaced by zip ties. 

Members heard that the oak tree planted earlier this year had not survived the summer, but Terry Trim had agreed to replace it free of charge as soon as appropriate.

Cllr Walker suggested that with winter approaching the play area would not be in use nearly so much, so members agreed that a monthly clean would be appropriate starting from the week after half-term.  Councillors agreed to reassess the situation at the November meeting.

ACTION: Cllr Orchard to obtain three quotes from suppliers for new seats and chains.

118/20   To consider the purchase of a computer for the parish clerk

The clerk circulated a selection of laptops recommended by Which! magazine under £500.  However, Cllr Twiss had indicated he could provide £400 from his DCC locality budget towards the cost.  Members agreed with Cllr Wilkins’s suggestion that a laptop costing between £500 and £800 would be more suitable.

ACTION: Cllr Wilkins to advise the clerk on possible spec.

ACTION: Clerk to investigate further with revised price range and discuss with Cllr Valentine’s son.

119/20 To consider the parish website

Cllr Wilkins said he had made minutes and agendas back to April 2020 accessible, and would now make a start on other documents as outlined in the accessibility report from Websites Ahoy.

ACTION: Cllr Wilkins to continue the review of documents using a Windows-based operating system.

120/20 To consider the distribution of the Gittisham Gazette

Members agreed that Mr Sellick’s remuneration should be reviewed in December 2020.

ACTION: Clerk to inform Mr Sellick and thank him for his work.

121/20 To consider liaising with other local parish councils.

The clerk said she had made contact with neighbouring parish councils including Talaton, Buckerell, West Hill, Feniton and Payhembury, and received positive responses to the suggestion of an annual meeting to share problem-solving experience and ideas. 

ACTION: Chair to investigate setting up a Zoom meeting with other councils.

The clerk left the meeting.

122/20 To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments

Members resolved to raise the clerk’s salary in line with NALC recommendations to £11.55 / hr, and the pension to £22.48 which the clerk had calculated using the Money Advice Service workplace pensions calculator. 

ACTION: Clerk to investigate with DALC regarding years of service and effect on pay grade.

The clerk returned to the meeting.

123/20 To review the bank signatories and update the mandate as appropriate

Members resolved to remove former councillor Russell Hayman’s name from the list of signatories and add Cllr Twist. 

ACTION: Clerk to update with Nat West.

124/20 To approve the October payments and to note the current bank balance

It was resolved to approve the following payments:

1063       F J Clampin                          £224.86 + £3.60 expenses Clerk’s salary & expenses (at new rate of £11.55 / hr)

1064       F J Clampin                          £30.33   Remainder of clerk’s backdated pay to £1st April 2020 at new rate

1065       Len Abbott                            £126       9 hours lengthsman work, Sept 2020 (at £14/hr)

1066       Michael Poll                          £60         Grass cutting play area (inv. ref 10041)

1067       Michael Poll                          £60         Grass cutting play area (inv. ref 10045)

Cllr Wilkins left the meeting.

1068       Andy Wilkins                        £4.68      reimbursement for play area cleaning expenses

DD          NEST                                     £22.48   Clerk’s pension in line with new rate of pay (5% employer, 5% employee)

Cllr Wilkins returned to the meeting.

The clerk circulated bank resolutions for June 2020 and September 2020, and thanked Cllr Twist for her help in completing them.  Members were informed that the current bank balance stands at £12,966.11 (which includes the £7,000 in the business reserve account). 

125/20   To consider any late entry correspondence

Cllr Walker said residents had informed her the Stagecoach bus was occasionally missing out the village, which left those needing it for work and appointments thoroughly inconvenienced.  Moreover, anecdotal evidence from a driver indicated that some were uncomfortable driving the lanes and missed Gittisham deliberately. 

The Chair suggested changing the format of the agendas, to group items by councillor and reflect their respective responsibilities, which was approved.

Cllr Wilkins reported that roadworks would be taking place on Hayne Lane beginning 12th October, at the Iron Bridge 29-30th October and lower Hayne Lane on 18th November.

ACTION: Cllr Orchard to write to Stagecoach; Cllr Walker to furnish a list of missed dates and times.

ACTION: Cllr Orchard to investigate school bus provision when the lower part of Hayne Lane will be closed, as well as in January 2021 when the road to the Forge will also be shut.

126/20   Matters to be reported to DCC / EDDC

Cllr Wilkins said there had been further complaint about disabled access through the emergency gate between Old Elm Road and Hayne Lane, including from a new resident.  Cllr Wilkins felt the response from DCC would not be welcomed by people with mobility issues, as although DCC had agreed to look at it they had not provided a timescale.  A previous query had been raised three years ago, he noted. 

There are other issues with the gate, Cllr Wilkins explained:

In February workmen installed drop kerbs on the pavements around the gate. During these works the security lock was removed and a temporary Yale combination lock used instead. The security lock was never returned and recently the temporary lock has been replaced by a small key padlock.

DCC have advised that the key is kept at the DCC/Skanska depot at Heathpark. Considering the gate is for emergency access by the emergency services, with their dispatch advising the combination to use, the current situation raises some questions.

Is it expected that emergency services divert to the DCC depot to collect they key whilst on an urgent call and return it on completion of the call?  Have the emergency services been alerted to this change in operation?  Is the depot open 24/7 with someone ready to issue the key?

Cllr Wilkins said the gate has been damaged in the past and will now not easily open or close. Last year he observed it taking three workmen and a club hammer to close it. This situation was reported to DCC at the time and DCC responded that they thought it was “a little stiff”. Cllr Wilkins said it’s more than a little stiff and could not be opened by a two person ambulance crew!

He concluded that the gate is no longer fit for purpose as an emergency access for the emergency services and DCC are aware of this. If DCC feel emergency access is no longer required can it be removed and replaced with a wall or some other permanent barrier?  Vale residents would rejoice if the access to Hayne Lane was removed for all but pedestrians and cyclists.  To add to this situation the latest version of Apple Maps, released on 2nd October, shows access for vehicles between Old Elm Road and Hayne lane. This is reflected in the associated satnav service which is routing vehicles though the gate.

Cllr Wilkins said it was reported at the last PC meeting that the boundary stream between the parish and Honiton was partly blocked at the north side of Old Elm Road adjacent to the bridge. He reported that EDDC attended and strimmed the vegetation on both banks either side of the bridge, they did not clear the blockage. The trimmed foliage was deposited into the stream thus making the issue worse; water now regularly builds up under the bridge due to the restricted flow.

There has been a rather poor attempt to maintain the balancing pond, he noted. On 5th October a digger was deployed which removed the built up debris from the water flow and grid depositing it on the pond floor. When the pond next kicks into action the debris will become buoyant and once again deposit itself from where it came no doubt restricting water flow.

In other years during maintenance debris has been taken off site, vegetation has been cleared and the area left looking attractive. It was a feature frequently used by children to play adventure games and by adults to enjoy watching wildlife. Sadly it is now unloved and unused.

ACTION: The clerk to inform DCC and EDDC respectively of the above.

127/20   For information only; items for the forward agenda

Members questioned whether the parish reflected the changing make-up of the area, and whether the parish council structure reflected its residents. 

It was agreed to include the following items on the next agenda (which will have a new format): coronavirus, climate change, lengthsman work, limited residential development, S106, parish clerk’s computer, Hayne Farm defibrillator, play area, website, representation, liaising with other parish councils. 

ACTION: Clerk to discuss representation with EDDC.

128/20   Clerk’s Report

The clerk said that the officer at DCC had told her the Planning Inspectorate have something of a backlog due to the lockdown putting a stop to public inquiries and hearings. They are just getting going with virtual inquiries so perhaps there will soon be news on the footpath at Goldcombe.

129/20   Date of next two meetings 

Wednesday 4th November and Wednesday 2nd December at 7.30pm via Zoom. 

Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

There being no further business, the meeting closed at 2100 hrs.

Chair…………………………………….

4th November 2020

Parish Council agenda 7 Oct 2020

GITTISHAM PARISH COUNCIL
Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk
1st October 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the October Parish Council Meeting to be held via Zoom on Wednesday 7th October 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/85983988664?pwd=NXJrbGM1dUl5SjBJTW1Xb2paRm5YQT09

Meeting ID: 859 8398 8664

Passcode: 133457

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 2nd September 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To receive reports from County Council and District Council representatives
  6. To note the latest planning decision notices
  7. To consider the following planning applications:
  8. a) 20/1726/FUL – 1 Hamlet Cottages Weston Honiton EX14 3PB Change of use of an existing workshop (use Class B1(c)) to a residential dwelling (use class C3) with minor alterations
  9. To consider the parish council response to the COVID-19 outbreak
  10. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
  11. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
  12. To consider climate change measures within the parish
  13. To consider limited residential development in the parish
  14. To consider the parish emergency plan
  15. To consider the purchase of a defibrillator for the Hayne Farm development
  16. To consider the refurbishment and maintenance of the play area
  17. To consider the purchase of a computer for the parish clerk
  18. To consider the parish website
  19. To consider the distribution of the Gittisham Gazette
  20. To consider liaising with other local parish councils
  21. To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments
  22. To review the bank signatories and update the mandate as appropriate
  23. To approve the October payments and to note the current bank balance:

F Clampin £224.86 + £3.60 expenses

F Clampin remainder of backdated pay to 1st April 2020 at new rate £30.33

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Andy Wilkins reimbursement for play area hygiene material £4.68

Michael Poll grass cutting (inv. ref 10041) £60

Michael Poll grass cutting (inv. ref 10045) £60

NEST (pension) £22.48

24. To consider any late entry correspondence

25. Matters to be reported to DCC/EDDC

26. For information only; items for the forward agenda

27. Clerk’s report

28. To note the date of the next two meetings, Wednesday 4th November and Wednesday 2nd December 2020 at 7.30pm

F J Clampin – Clerk

Roadworks, Hayne Lane Oct 2020

Embankment works on Hayne Lane will be taking place 12th October – 5th November 2020. Diversionary route will be in operation.

Parish council vacancy

NOTICE OF PARISH COUNCIL VACANCY

A vacancy has arisen on Gittisham Parish Council for a Parish Councillor (Village ward).  The vacancy will be filled by co-option, rather than an election.

Interested parties should contact the parish clerk for further information, and be prepared to submit a short paragraph on their suitability before 23.59 on 25th October.

The clerk can be contacted on 01404 851442 or email clerk@gittisham.eastdevon.gov.uk

Applications will be considered by the parish council at its meeting on 4th November 2020.

The Clerk

17th September 2020

Parish Council meeting minutes 2 Sept 2020

GITTISHAM PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 2ND SEPTEMBER 2020
via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Present:

Gittisham Village Ward
Cllr C Hall (Chair)
Cllr D Valentine

Gittisham Vale Ward
Cllr A Wilkins (Vice Chair)
Cllr P Orchard
Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk), two members of the public

Apologies for absence: Cllr M Walker, PCSO Darren England

76/20 To accept and approve apologies

Apologies were received and accepted.

77/20 To confirm the minutes of the meetings held 1st July and 24th July 2020

The minutes of the meetings held on 1st July and 24th July 2020 were confirmed and signed by the Chair.

78/20 To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ . In July 2020, 1 crime reported: criminal damage or arson.

ACTION: Cllr Orchard to forward to all members the weblink to crime statistics.

79/20 To receive declarations of interest

Cllr Wilkins declared an interest in agenda item 23, as he is due to be reimbursed by the council.

80/20 Reports from County Council and District Council representatives

School Transport

As we start a very unusual school term for our young people, Cllr Twiss said that DCC’s Education Department had issued a letter to parents regarding travelling safely to school and home on dedicated and public shared transport. This was distributed to all members. Cllr Twiss said he thought it likely that there would be the odd teething problem in terms of capacity, but hoped that any of these can be resolved quickly and easily, if needs be by increasing the number of vehicles to do this safely.

DCC Highways

While not a road as such, Cllr Twiss said that Footpath 3 from Buckerell Parish towards Gittisham Parish which passes over the River Otter by way of a footbridge is a good way to get out and about. He said he had got the local DCC Ranger to make repairs on the bridge which had fallen in to disrepair and was getting to the point of being dangerous. Cllr Twiss said he was also talking to the Honiton Show Committee about the possibility of a permissive path from where Footpath 3 meets the River Otter, turning right towards The Otter Inn, which may in turn be a nice distraction on a walking loop from Gittisham to Gittisham via there and possibly The Combe Garden centre! The show committee is due to meet shortly to discuss this as one of their agenda items.

Cllr Twiss added that he had now completed the ‘Doing What Matters’ review with Mike Brown, DCC Neighbourhood Highways Officer for the Feniton and Honiton Division in terms of highways maintenance and drainage, and as with the other parishes he should have been liaising with the clerk on this matter.

Broadband

Cllr Twiss said there was nothing specific to report, other than the Jurassic Fibre Broadband Ultrafast Broadband delivery is going well, despite COVID-19 restrictions and likely to reach Gittisham/Honiton at the end of this year.

Farm work Welfare App

Given the nature of our mainly rural area, Cllr Twiss said this may be of interest to members of the PC where sometimes problems are hidden in plain sight and not always spotted. The development of an app has been undertaken by the Clewer Initiative and supported by GLAA, NCA, Fresca Group and the Modern Slavery Helpline. The app is called the Farm Work Welfare App (FWWA) and launched in late July 2020.

FWWA is aimed at seasonal farm/rural workers and employers in the food picking, packing and processing sector. It seeks to provide a pocket resource for employers to aid them in strengthening their processes to prevent or identify labour exploitation within their operations, whilst also helping workers to understand their rights, learn what good practice looks like and arm them with the knowledge to identify exploitation. A reporting function is also provided which interlinks with the Modern Slavery Helpline. Content will be available in 8 languages covering the most vulnerable nationalities. Documents were distributed to all members.

Reporting of issues to DCC/EDDC

Noting comments relating to item 25 of the Gittisham PC agenda for 2nd September and in order to maintain a more accurate trail of report and response, as well as duplicating queries, Cllr Twiss said it would help enormously if issues which might be best described as of an ‘operational nature’ could firstly be raised via the clerk to the PC by E Mail to csc@eastdevon.gov.uk for EDDC and https://www.devon.gov.uk/roadsandtransport/report-a-problem/?utm_source=Twitter&utm_medium=social&utm_campaign=SocialSignIn&utm_content=%2523wearedevon for DCC

If the clerk is unclear as to the relevant responsible authority is, he added that both have a very good working relationship and will usually pass on the issues if not theirs to resolve. For items such as that concerning improving access though the emergency gate at the end of Old Elm Road which is outside of the routine operational nature, Cllr Twiss explained that is where he comes in, and a request by email from the clerk will enable him to log it and to the relevant DCC or EDDC system. Cllr Twiss added that if the request is of an urgent nature and the clerk is not available, please send in the same way with a cc to the clerk and Cllr Twiss.

Hospital and healthcare

As we move towards what appears towards a more usual position health care services returning towards pre COVID-19 levels, Cllr Twiss said it is evident that the RD&E NHS Trust is going have to go a long way to return to where it would want to be for elective, non-elective and clinical surgeries.

The overall position at the RD&E NHS is far from straight forward in terms of referrals, elective surgery and clinic, allied with other major procedures and not brilliant when compared to 2019. Cllr Twiss distributed the key areas of interest to all members from his Council of Governors’ performance update from 7th August for June. This month’s update is due shortly and will have hopefully improved significantly from then.

Put simply COVID-19 and the impact on all sites in the RD&E footprint has been huge, but because of many fewer cases in our area staff are now returning to their ‘day jobs’ in large numbers, which is having a month by month positive impact on the ‘metrics’ e.g. June had a 31 per cent improvement of referrals over May, but that was still only just over 67 per cent of cases handled in June 2019! Keeping the main site at Wonford fully operational and safe on non COVID and Covid work is a challenge in terms of clinical hygiene and safe staffing levels, with PPE working incredibly exhausting and adversely effecting efficiencies.

The Nightingale Hospital has currently been re-purposed to deal with the cancer referrals backlog, in advance of an anticipated winter spike in demand for a perfect winter storm pressure of flu, COVID-19 and some old people suffering from poor health, particularly during winter, where this is one of the Trusts major clinical priorities regarding early diagnosis and treatment. The Nuffield is currently contracted to do 8 clinics a day on hip replacements (Exeter world class in this field) where the backlog because of this procedure being halted in late March due to risk of post op infection massive and the Trust is working at optimum capacity taking many factors in to account, no least staffing levels.

In summary a case of clinical priorities where progress is being made in all areas, but clearly not quick enough in a system under huge pressure even before COVID-19, but where the big injections of cash and new staff recruitment is definitely helping. Cllr Twiss said he hoped outpatient appointments will be quicker to resolve than long term waiting on elective surgical procedures and the paragraph below gives me some cause for comfort, in particular the creation and now implementation of the outpatients hub and a massive technological boost via an intelligent platform patient record system called ‘MyCare’, which is going live in early October which will improve matters dramatically and quickly (£50m cost and yes, tested and has been running for some time in Exeter and other UK Hospital sites which will give the RD&E a huge advantage over todays position and other Hospital Trusts!!).

Cllr Bond said while August is normally a quiet month, full Council met to discuss the Strategic Planning Committee’s decision to withdraw from the Greater Exeter Strategic Plan (GESP). On a personal level, she said this is a hugely disappointing, politically motivated move, which is likely to leave us vulnerable to development in inappropriate areas. GESP was looking at allocating sites from 2031 (the end of EDDC’s current local plan) and 2040. The new administration at East Devon District Council (a coalition of Independents, LibDems and Greens) had no faith in the process undertaken thus far, despite having been involved in plan formation. Working co-operatively with our immediate neighbours would have given EDDC more clout in negotiating for grant funding for major infrastructure projects, Cllr Bond argued.

The plan now is to continue the work already ongoing to revise the Local Plan. Climate change, Covid and (not least) the Government White Paper on Planning due to be published this month will need to be taken into consideration. The Government proposals are to be discussed at a Strategic Planning Committee on 16 September, which will be a Zoom meeting with the usual period at the start of the meeting for public speaking.

Cllr Twiss left the meeting.

81/20 To note the latest planning decision notices

a) 18/0359/V106 – Land adjacent Hayne Farm, Hayne Lane, Gittisham – Variation of requirement for affordable housing and other obligations in Section 106 agreement pursuant to application 13/2744/MOUT
Approval with conditions.

b) 20/1380/PDQ Land north of Hamlet House Weston – Conversion of agricultural building to dwelling
PDQB prior approval refused.

c) 20/0912/VAR – Goldcombe Farmhouse, Gittisham EX14 3AB – Conversion Of Existing Buildings To Holiday Dwellings (application for removal of Condition 5 of planning permission 84/P0792 to allow year round occupancy of the holiday dwellings and variation of Condition 6 of planning permission 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling)
Approval with conditions.

82/20 To consider the following planning application:

a) 20/1600/FUL – 11 Ferndale Close Honiton EX14 2YN Construction of single storey rear extension and provision of render

Members had no objection to the above application.

83/2 To consider the parish council response to the COVID-19 outbreak

The Chair said the volunteer group in the village was still up and running, but there had been no particular need for support in the last few months. She said that she was heartened to see the village play area open and well used once again. Members heard that the village hall would be open for bookings from 5th September, with Covid-related restrictions in place.

84/20 To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had contacted the environmental health department at EDDC to see if the officers had any objection to the land being used for a boules court. [NB Since the meeting the department has been in touch to inform Cllr Orchard that their only concern would be if the proposal was on contaminated land.]

ACTION: Cllr Orchard to check with Jamie Buckley at EDDC the next steps.

85/20 To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish

Members noted that Len Abbott had carried out strimming work on the river once again. Cllr Valentine asked if the lengthsman could check the ditches along Dark Lane, as large tractor wheels are pushing the verges into the ditch. This then becomes an obstruction to water when it rains.

ACTION: Cllr Walker to ask Len Abbott to inspect Dark Lane.

86/20 To consider maintenance of the play area, including regular safety inspections

The Chair said Combe Estate had donated some logs to replace the current stepping logs which are showing signs of rot. Members agreed that until the logs had been installed, the lengthsman should look at filling in the holes or they could be dangerous. Cllr Orchard said he felt the play equipment for younger children was looking somewhat tired, and asked if the rubber units should be replaced. The Chair said the items were not particularly old, and she agreed to tend to them to see if they could be improved.

ACTION: Chair to ask Len Abbott to fill in log holes while waiting for installation, and give toddler equipment a thorough clean.
ACTION: Clerk to write to Combe Estate to thank them for the donation.

87/20 To consider climate change measures within the parish

Cllr Wilkins reported that since the last meeting some progress has been made towards the possible provision of an electric vehicle charging point in the village. DCC is the liaison point for funding and support services, and Cllr Wilkins said he had had several exchanges with them providing information as it is requested. Initially a position near to the old telephone box (defibrillator housing) is being considered as the preferred location but is of course subject to a survey to judge suitability whilst considering the possibility of flooding and the provision of power. He said the power required for a 7kW charger is a minimum of a 32A 240V supply; a 22kW rapid charger requires a full three phase supply at 32A per phase and is probably not viable. It is assumed the land forms part of the public highway and as such DCC will undertake obtaining traffic orders and provide signage and road markings for the EV Charging bay. If the land turns out to be owned by the Combe Estate, then easements and wayleaves will need to be obtained first. Cllr Wilkins said Justin Lascelles should be kept informed of progress in this respect.

Cllr Wilkins said there will also need to be a commercial partnership established to provide the charging service; DCC will enable this arrangement. The Chair said she had had a very positive response from the village and the estate. Whist the project is progressing, Cllr Wilkins said the parish council will need to keep villagers informed and allow for comment and feedback at the main decision points. DCC has advised they will start supporting the parish council sometime this month, but timescales are rather challenging and the scheme will need to be completed by the end of the current fiscal year.

ACTION: Cllr Wilkins to take this project forward and inform Combe Estate.

88/20 To consider limited residential development in the parish

Cllr Valentine said the CLT was due to have an AGM on 19th March but the lockdown prevented that taking place. At the moment the AGM is postponed. The legal basis for the GCLT is that it is registered as a Community Benefit Society and the current society rules require the society to hold an AGM. In theory, therefore, a decision to postpone the AGM would mean that the society is in breach of its rules and members of the society could challenge the CLT through the courts on this point. Cllr Valentine said he would hope that this is unlikely given the circumstances, and added that he was investigating the possibility of holding an AGM using Email.

A number of site investigations/surveys have now been completed and the CLT’s solicitor is currently investigating the background and details of the land title. The appointment of architects will take place following interviews which are taking place on 9th September. It is intended that there will be a public consultation exercise to present the architects proposals for the site. The nature of this exercise will be subject to Covid-19 guidance.

Cllr Valentine said a project team will be formed to guide and take any necessary actions during the design and construction phases. The project team will consist of representatives from GCLT, Wessex CLT Project, the architects, the Housing Association partner, site consultants as necessary and Combe Estate. The Housing Association partner remains to be appointed. There are 3 HAs with a potential interest. Members agreed that the situation was looking positive.

89/20 To consider the parish emergency plan

Cllr Valentine said his work with the GCLT together with family commitments have taken priority, but that he hoped to present with Cllr Orchard a draft later in the autumn. However, he said that Gittisham was one of few parish councils to publish an emergency plan on its website. Cllr Orchard added that he had been surveying some other emergency plans from 2015, and was incorporating some of the basic detail into the developing Gittisham template. Members agreed that telephone numbers and roles and responsibilities needed to be updated.

ACTION: Cllr Valentine to discuss Environment Agency work with the Chair.

90/20 To consider the issue of dog waste in the parish and action as appropriate

The Chair said the problem of dog waste appeared to have improved, so it was not necessary to purchase a waste bin. Cllr Valentine added that he often speaks to dog walkers and reminds them of their responsibilities. Cllr Wilkins said that there were many instances of dog waste bins not being emptied in the Vale. He found that when EDDC responds to a report, the reported bin is emptied but others are not checked at the same time. Cllr Twist echoed this on the Hayne Farm development, saying that dog waste bins appear to fill up quickly. Cllr Bond encouraged them to report the issue to the Customer Service Centre, and said to report to Cllr Twiss (via the clerk) if there was no progress.​

91/20 To consider the casual vacancy in Gittisham Village ward

Members agreed the vacancy should be advertised until the third week of October, allowing a decision to be made at the November meeting.

ACTION: Clerk to advertise the vacancy.

92/20 To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist reported good progress on a defibrillator, and said the next step was to agree the best location with all parties concerned.

ACTION: Cllr Twist to speak to Stella Adamson about next steps.

93/20 To consider the purchase of a computer for the parish clerk

The clerk said there was no update on this.

ACTION: Clerk to investigate and cost for next meeting.

94/20 To consider updating the parish website to comply with accessibility standards by 23rd September 2020

The clerk said public authority websites had to comply with accessibility standards, and Gititsham’s did so up to a point following the recent maintenance on the site. However, Clare Bryden of Websites Ahoy had advised that further work needed to be undertaken to make individual council documents accessible. Cllr Wilkins agreed to look into this.

ACTION: Clerk to forward accessibility guidance from Clare Bryden to Cllr Wilkins.

95/20 To review parish councillors’ roles and responsibilities

Members discussed assigning specific responsibilities, and the following was agreed:

Cllr Hall – water and drainage
Cllr Wilkins – planning decision notices, EV charging, highways
Cllr Walker – play area, lengthsman
Cllr Valentine – CLT and planning
Cllr Orchard – S106, grant applications, public transport
Cllr Twist – environment, climate change

96/20 To consider liaising with other local parish councils.

The chair suggested that making connections with other parish councils could be useful, to share problem-solving experience and ideas. Members agreed that an informal meeting, perhaps annually, with neighbouring parishes would be beneficial. The Chair said with Covid restrictions in place this would be deferred to a later date.

ACTION: Clerk to contact neighbouring parish councils.

Cllr Wilkins left the meeting.

97/20 To approve the September payments and to note the current bank balance

It was resolved to approve the following payments:

1056 Michael Poll £60. Play area grass cutting, (inv ref. 10031)
1057 Michael Poll. £60. Play area grass cutting, (inv ref. 10036)
1058 F J Clampin. £218.79 Clerk’s salary and expenses
1059 Len Abbott. £399 28.5 hours lengthsman work, July 2020 (at new rate of £14/hr)
1060 Len Abbott £112 8 hours lengthsman work, August 2020
1061 Len Abbott. £133.91 expenses (paint, repairs to strimmer, timber)
1062 Andy Wilkins £54.04 reimbursement for play area cleaning expenses

DD NEST £17.50 Clerk’s pension

The clerk said the second half of the annual precept had been received. Members were informed that the current bank balance stands at £13,492.55 (which includes the £7,000 in the business reserve account).

Cllr Wilkins returned to the meeting.

98/20 To consider any late entry correspondence

Cllr Orchard informed members that the A30 would be closed between 8pm and 6am for resurfacing, with a diversion via the village. He added that roadworks on Hayne Lane / Devonshire Road junction had been rescheduled to begin on 18th November. Since the meeting DCC Highways has sent formal notification that Hayne Lane embankment works will take place 12th October – 5th November 2020.

99/20 Matters to be reported to DCC / EDDC

Cllr Wilkins said that whilst not in the parish, he felt that EDDC should be praised for the excellent refurbishment of the play area next to Cherry Gardens. This is used by children from the Vale and is proving to be very popular.

Cllr Wilkins reported there had been a few comments about the recent tree felling on Hayne Lane, south of the gate on the eastern side of the lane. It appears that ten or more established trees, together with the established hedgerow have been felled and cleared, and there seems to be no logical reason for these removals. Cllr Wilkins said he was not sure if this was being carried out by EDDC or DCC, but it is a local contractor undertaking the work. There has also been a tree felled on EDDC land between the railway line and Laburnum Close, near to the rear of no.6, again with no obvious purpose. Cllr Wilkins said in the past EDDC had been reluctant to cut back problematic trees, so this wholescale removal is rather surprising. Could the EDDC and / or DCC representative investigate and provide feedback?

Cllr Wilkins said he had received comments that there are problems for people using wheelchairs or mobility scooters traveling through the pedestrian walkway next to the gate at the end of Old Elm Road. The gap is such that mobility scooters and full-sized wheelchairs cannot turn to pass through the pedestrian chicane.

Cllr Wilkins explained that following the heavy rain on 13th August, the stream on the boundary between the Vale and St Michaels is partly blocked with debris just north of Old Elm Road. He asked if this could be cleared so that water doesn’t build up. He also noted that the balancing pond north of Old Elm Road near the railway line has yet to have its annual maintenance, in the past this has been carried out in July or August.

Cllr Twist said that over the summer there has been a problem developing on the Hayne Farm estate of foreign-registered juggernauts pulling into the estate during the night. The vehicles then have major problems trying to turn round to get out. It would appear that this is a satnav problem, but it’s unclear why this has only started happening recently. Cllr Wilkins said signs with a weight limit could be installed, but as this would require a traffic order it would take time.

ACTION: The clerk to inform DCC and EDDC respectively of the above.

ACTION: Cllr Twist to keep a diary and / or collate more information on lorry movements.

Cllr Wilkins said many appreciative comments had been received about the newly installed bench in Gittisham Vale.

100/20 For information only; items for the forward agenda

Members questioned whether it was time to order replacement pads for the Vale defibrillator; one member of the public said whoever does the weekly check can use the dashboard to inform CHT.

It was agreed to include the following items on the next agenda: coronavirus, climate change, lengthsman work, limited residential development, S106, parish clerk’s computer, parish clerk remuneration, Hayne Farm defibrillator, play area, gazette distribution, website.

ACTION: Chair to ask the lengthsman to check the status of all grit bins.

101/20 Clerk’s Report

None.

102/20 Date of next two meetings.

Wednesday 7th October and Wednesday 4th November at 7.30pm via Zoom. Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

There being no further business, the meeting closed at 2035 hrs.

Chairman…………………………………….

7th October 2020

Parish Council agenda 2 Sept 2020

GITTISHAM PARISH COUNCIL
Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk
26th August 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the September Parish Council Meeting to be held via Zoom on Wednesday 2nd September 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting. https://us02web.zoom.us/j/85969258744?pwd=RkRNMTFnbElEcjZSdnB0OWY0ZXdmUT09 Meeting ID: 859 6925 8744. Passcode: 650728

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 1st July 2020 and 24th July 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To receive reports from County Council and District Council representatives
  6. To note the latest planning decision notices
  7. To consider the following planning applications:
  8. a) 20/1600/FUL – 11 Ferndale Close Honiton EX14 2YN Construction of single storey rear extension and provision of render
  9. To consider the parish council response to the COVID-19 outbreak
  10. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
  11. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
  12. To consider maintenance of the play area, including regular safety inspections
  13. To consider climate change measures within the parish
  14. To consider limited residential development in the parish
  15. To consider the parish emergency plan
  16. To consider the issue of dog waste in the parish and action as appropriate
  17. To consider the casual vacancy in Gittisham Village ward
  18. To consider the purchase of a defibrillator for the Hayne Farm development
  19. To consider the purchase of a computer for the parish clerk
  20. To consider updating the parish website to comply with accessibility standards by 23rd September 2020
  21. To review parish councillors’ roles and responsibilities
  22. To consider liaising with other local parish councils
  23. To approve the September payments and to note the current bank balance:

F Clampin £218.79
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll grass cutting (inv. ref 10031) £60
Michael Poll grass cutting (inv. ref 10036) £60
Andy Wilkins £54.04
NEST (pension) £17.50

  1. To consider any late entry correspondence
  2. Matters to be reported to DCC/EDDC
  3. For information only; items for the forward agenda
  4. Clerk’s report
  5. To note the date of the next two meetings, Wednesday 7th October and Wednesday 4th November 2020 at 7.30pm.

F J Clampin – Clerk

Gittisham play area – now open

The play area has reopened, with some guidance in place for safe use:

  • Only 1 family per item of equipment at a time
  • Use hand sanitiser before you enter to use the playground, and wash your hands after you have left
  • Maintain physical / social distancing at all times
  • Please do not use these facilities if you feel unwell or have Covid-19 symptoms
  • Please dispose of your rubbish in the bin provided or take it home with you
  • Please follow the latest government guidance regarding Covid-19 and group gatherings, and do not breach them in this facility.

Thank you for your cooperation.

Parish Council extra ordinary meeting minutes 24 July 2020

GITTISHAM PARISH COUNCIL
MINUTES OF THE EXTRAORDINARY COUNCIL MEETING
HELD VIA ZOOM ON 24th July 2020 at 11.30am

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Present:

Gittisham Village Ward
Cllr C Hall (Chair)
Cllr D Valentine

Gittisham Vale Ward
Cllr A Wilkins (Vice Chair)
Cllr P Orchard
Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Richard Ayre (Baker Estates), Fiona Clampin (clerk),

Prior to the start of the meeting, Richard Ayre from Baker Estates exercised his right to speak as a member of the public regarding the planning application 20/1404/V106 Land Adjacent to Hayne Farm, Hayne Lane, Gittisham – Variation of requirement for affordable housing and other obligations in Section 106 Agreement pursuant to application 13/2744/MOUT. He said that members were probably aware that the government was encouraging local planning authorities to be understanding of the problems being experienced, in particular, by small and medium-scale developers and had instructed “that a pragmatic and proportional approach” should be taken. It would mean deferring Community Infrastructure Levy payments to parishes to reflect the current circumstances and uncertainty on the horizon due to the pandemic. Mr Ayre explained that if Baker Estates was able to have some flexibility on payments such as this to the district council, as well as S106, it would help the company proceed at its current rate of building affordable homes on the Hayne Farm site and employ local people. Mr Ayre said Baker Estates was looking at delaying part of the £500k housing contribution to September 2021 and the following September. Cllr Valentine asked if the parish council could expect a similar request to defer payments this time next year, but Mr Ayre insisted that while it was difficult to predict how the situation would progress, the company intended to pay the amount due in the future. He argued that the alternative was the company not being around to deliver the scheme or make the payments. In response to Cllr Bond’s question, Mr Ayre confirmed the affordable housing proportion would be index-linked in the future.

The Chair thanked Mr Ayre for his explanation.

1. To receive and accept apologies.

Apologies were received and accepted.

2. To receive declarations of interest

None.

3. To consider the following planning applications:

a) 20/1404/V106 Land Adjacent to Hayne Farm, Hayne Lane, Gittisham – Variation of requirement for affordable housing and other obligations in Section 106 Agreement pursuant to application 13/2744/MOUT

b) 20/1380/PDQ Land North Of Hamlet House Hamlet House Weston – Conversion of agricultural building to dwelling

Members discussed the potential delay that approval of a) might have on the development of the Gittisham CLT. Cllr Valentine said he had had a number of concerns about the possible impact that a delay in providing the commuted sum for affordable housing might have on the current proposals for the affordable housing scheme in the village. He had considered the timetable of the various steps required, and concluded that with other sources of income available such as EDDC’s Community Housing Fund it would be possible to proceed. He reminded members that Baker Estates was not seeking any reduction in levels of contribution – just the timetabling.

Members resolved to have no objections to the variation application.

Members resolved to have no objection in principle to b). However they expressed concern over the lack of supporting evidence of agricultural use in the permitted timescale. This is a key point in establishing whether this should proceed as permitted development or as an application for prior approval. They felt this could lead to a separate proposal to extend further down the line.

4. To consider the re-opening of Gittisham’s play area

Members discussed re-opening the play area, having considered EDDC’s proposed strategy and risk assessment regarding its own open spaces and parks. A risk assessment specific to Gittisham parish was distributed and approved.

The Chair said that subject to the lengthsman seeing to a number of maintenance issues, it would be possible to reopen the play area in one week. There will be some new rules for using the area (displayed at the entrance), including having one family at a time on each piece of equipment, hand sanitizer at the gate, a weekly inspection rota and cleaning of high use equipment by two councillors and installation of a rubbish bin. Members agreed this should comply with guidance from insurers, district council and the government.

They resolved to approve the purchase of necessary cleaning items and protective equipment by Cllr Wilkins, which he will claim back at a future meeting.

The Chair said she was grateful to parish councillors for their work in allowing the re-opening to go ahead in a safe and secure manner, and their continuing commitment to ensuring the play area meets the requirements. She added that she would get in touch with families, nearby neighbours and The Pig to inform them of the re-opening, and speak to those whose properties are close to the play area.

Action: Clerk to inform the insurer that the play area will be re-opening.

There being no further business the meeting closed at 1158 hrs.

Chairman…………………………………….

2nd September 2020

Parish Council extra ordinary meeting agenda 24 July 2020

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk

20th July 2020

Members of Gittisham Parish Council

Dear Councillors

An Extra Ordinary Meeting of Gittisham Parish Council to which you are summoned, will be held on FRIDAY 24th JULY 2020 AT 11.30am via Zoom to consider the matters detailed on the Agenda below and make resolutions as appropriate.

Yours faithfully

Carol Hall, Chair, Gittisham Parish Council

Join Zoom Meeting. https://us02web.zoom.us/j/85969258744?pwd=RkRNMTFnbElEcjZSdnB0OWY0ZXdmUT09 Meeting ID: 859 6925 8744. Passcode: 650728

AGENDA

  1. To receive and approve apologies
  2. To receive declarations of interest
  3. To consider the following planning applications:

a) 20/1404/V106 Land Adjacent to Hayne Farm, Hayne Lane, Gittisham – Variation of requirement for affordable housing and other obligations in Section 106 Agreement pursuant to application 13/2744/MOUT

b) 20/1380/PDQ Land North Of Hamlet House Hamlet House Weston – Conversion of agricultural building to dwelling

  1. To consider the re-opening of Gittisham’s play area

F J Clampin
Clerk

Gittisham’s play area remains closed for now

The parish council is waiting for East Devon District Council to issue advice as to when and how it can open the play area safely.

When the parish council is able to reopen the play area, we will post information on this website   and on the council’s Twitter account @gittishampc