Parish Council meeting minutes 7 April 2021

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 7th APRIL 2021

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. 

Present:

Gittisham Village Ward

Cllr C Hall (Chair)

Cllr D Valentine

Cllr M Walker

Cllr A Rowe

Gittisham Vale Ward

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Graham Hutton, Chris Watton & Tom Biddle (Baker Estates), Fiona Clampin (clerk), two members of the public

Apologies for absence: PCSO Darren England

Before the meeting, Baker Estates (BE) explained the background to their S73 application and gave an update on the current situation with the Hayne Farm development.  Graham Hutton thanked members for their support on the previous application, which has been approved.  He reported that as a result of that amendment, five of the latest homes to be built had been reserved through the Help to Buy scheme for first-time buyers.  Tom Biddle explained that the current application does not represent a fundamental change but rather focuses on cosmetic aspects.  It affects 27 properties in total, and would allow BE to respond to changes in the market and feedback from current residents.  BE is proposing to move some of the affordable units elsewhere on the site, change the size and internal figuration of some properties, and provide new house types which were not on the original application.  He said that none of the changes affect height parameters, highway design or public open space provision.  Graham Hutton added that the mix and number of homes had not changed, and the overall size of the homes is reducing.  The original plan would have left BE with quite a lot of large homes to sell in one go, and the company would now prefer to have a mix of smaller and larger properties.

Graham Hutton said that by May, BE should have reached 150 units and therefore it is approaching the half-way point in the development.  He promised to email the most up to date figures to the clerk.  Cllr Bond said there appeared to be a change with the attenuation pond from 3 down to 1, and Graham Hutton said this had already been approved by DCC as the lead flood authority.  Cllr Orchard enquired as to progress on the play area, and Graham Hutton replied that BE’s commercial team was in the process of organizing the equipment and placing orders.  He could not give a start date however.

Graham Hutton told members that BE had an option with the Combe Estate to build 40 additional homes on the old farmyard site, and he has met EDDC for a pre-application meeting.  There would be no additional access off Hayne Lane.  He said more engagement and public consultation is necessary, and the proposal is at a very early stage.  Cllr Walker asked if there would be an affordable element, to which the reply was yes.

217/20   To accept and approve apologies

Apologies were received and accepted.

218/20   To confirm the minutes of the meeting held 3rd March 2021

The minutes of the meeting held on 3rd March 2021 were confirmed and signed by the Chair. 

219/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In February 2021, 2 crimes reported: 2 x violence and sexual offences (Cypress Close). 

ACTION: Clerk to follow up with PCSO Darren England regarding off-roading above Westgate.

220/20   To receive declarations of interest

Cllr Valentine declared an interest in item 8b (minute ref. 224/20), as he has previously advised the applicant.

221/20   To consider actions from the last meeting not otherwise on the agenda

The clerk said she had not yet purchased Microsoft Office for the parish council laptop (as agreed at the last meeting), but would do so.

Cllr Rowe said he had attended all four of DALC’s Being a Good Councillor courses, and found them very informative.  He said he had worked through the 2019/20 transparency code documents on the website, and had passed them to the clerk for review.  He explained that DALC had advised councillors to note on their parish websites that work on making documents accessible is ongoing.  The Chair said it was good to be making progress on this. 

ACTION: Clerk to send original Word documents to Cllr Rowe.

222/20   Reports from County Council and District Council representatives

Cllr Twiss said that as this version of Devon County Council draws to its conclusion, with a new Council to be elected on May 6th his report is intentionally brief due to being in election purdah.  He said that a lot has happened in his time as your County Councillor, and of course he could not tell whether electors in the Feniton & Honiton Division would elect him to be their representative at County Hall in May for a further four years.  He said he was grateful for the support he had received from Gittisham Parish Council members both current and previous, who work very hard on behalf of parishioners’ interests, despite being something of a thankless task.  He said he was particularly pleased to have been able to offer financial support from the DCC Locality budget to help projects in the village and see superfast broadband reach the village firstly from wireless provider Voneus and shortly a fibre-to-the-premises service from Jurassic Fibre.

Ordinarily he suspected that his ‘end of term’ report would have seen potholes, drains and ditches as key feature.  But the inescapable fact is that COVID-19 has dominated all of our lives for most of 2020 and in to 2021.  Cllr Twiss added that as we all look forward to a much brighter future, he would end on a positive note with an update on the vaccination programme (circulated to members) which continues at pace and will see our lives and those of our family and friends return to a more normal state of affairs sooner than later.  The Chair thanked Cllr Twiss for his active involvement in the parish.

Cllr Bond explained that work on the local plan review carries on apace, with the ambitious target of December for publication of a draft local plan. An Urban Capacity Study has been undertaken to look at possibilities for building within the BUABs of the main towns and approximately 750 sites have been identified, although there is no indication that landowners will want to put their land up for development. The total of 750 sites is far less than the 950 houses required to be built by EDDC every single year.

Cllr Twist asked Cllr Bond why a proposal for an industrial estate on Hayne Lane would that not have appeared on searches conducted by people buying their homes, or their solicitors?  Cllr Bond replied that this would only appear if there was a planning application in the system.  Regarding the estate, she said at the moment there is a proposal to see whether it will be a viable option and what sort of office space or units would be suitable there.  Cllr Valentine added that results often depend on search terms, and also that railway lines often act as a demarcation line between one area and another, so even applications close by will not be classed as ‘in the vicinity’. 

Cllr Twiss left the meeting.

223/20   To consider the following planning applications:

a) 21/0730/VAR Phases 1 – 4 Hayne Lane Gittisham Variation of condition 1 of application 20/2179/VAR (Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types and/or numbers on plots 132-136, 162-166 and 299-230; design changes to units on plots 92-95, 105-110, 167-170 &172-175; layout changes to plot 137, and; provision of additional parking to plots 167-170

b)            21/0437/MFUL Part Of Honiton Show Ground Nags Head Road Gittisham Use of the land as a caravan site for up to 100 tents, touring caravans and motorhomes from April to October of each year and siting of portable toilets and showers

Members had no objections to a). 

Graham Hutton, Chris Watton & Tom Biddle left the meeting.

Regarding b), the Chair said she had discussed the application with the chair of Buckerell Parish Council.  Gittisham parish councillors resolved to object strongly to this application for the following reasons: the information given in the application is minimal and sometimes incorrect, and it does not address concerns over flooding, highways, traffic, the scale and siting, use of land, and proximity to settlements.  There are no suitable services and utilities close by, it is not sustainable, the sewerage system is already exhausted and environmental concerns are not addressed in the application.  Members said they would be happy to provide more detail to EDDC on every single item of concern, if requested.

ACTION: Chair to contact Buckerell PC chair with update.

224/20   To consider the following appeals:

  1.  APP/U1105/W/21/3267702 Land North Of Hamlet House Weston Conversion of agricultural building to dwelling

Members resolved they did not wish to add anything more to the parish council’s previous comments.

Cllr Valentine left the meeting.

2. APP/U1105/W/21/3267313 Goldcombe Farm Gittisham EX14 3AB Conversion Of Existing Buildings To Holiday Dwellings (application for removal of Condition 5 of planning permission 84/P0792 to allow year round occupancy of the holiday dwellings and variation of Condition 6 of planning permission 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling)

Members resolved they did not wish to add anything more to the parish council’s previous comments, but would like to reiterate the parish council has no objection this appeal.

Cllr Valentine returned to the meeting.

225/20   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  1. To note the latest planning decision notices

21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/rear storey extension.  Approval.

  • To receive an update on Highways

Cllr Orchard said there was nothing to report. 

Forthcoming road closures in Gittisham Parish:

19-23 April 2021. Vodaphone are working on A30 between Ironbridge junction and Turks Head junction. Not clear whether the road will be closed at night, or just reduced lanes.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair explained that she, Cllr Orchard and the clerk had met Honiton Town Council’s new clerk, HTC’s leader and Sulina Tallack from EDDC to discuss how S106 money from the Hayne Farm development (which belongs to GPC) can be spent, what proportion could be spent in Honiton itself and on what.  It had been agreed at that meeting, the Chair said, that Gittisham would decide whether or not to go ahead with upgrading the boules pitch and installing a table tennis table which would take the overall expenditure to approximately £40,000.  Cllr Orchard had asked Sulina if it was necessary to go through the public consultation process once again, but has not yet received a reply.  Cllr Walker added that there was support within the village for the additional items.

  • To receive an update on public transport

Cllr Orchard said the Stagecoach bus had failed to collect Kings School students on the last day of the Easter term (again), but he did not know why.  The clerk added that DCC has confirmed it will be providing a privately contracted service for Kings School pupils from September 2021.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she had provided the information on the type of defibrillator so the appropriate electrical connections could be made, and would resend this to Graham Hutton at Baker Estates.  Sovereign has given permission to locate the new defibrillator on their building.   

ACTION: Cllr Twist to send information to Graham Hutton.

  • To consider climate change measures within the parish

Cllr Twist said she had read the Resource & Waste Management Strategy for Devon & Torbay 2020-2030 and responded to their online questionnaire.  She presented some of the main points to councillors, who agreed that the parish council should measure the carbon footprint and environmental impact of its actions in future.  The Chair suggested that parishioners be encouraged to ask their parish council to consider the climate agenda, for example land use.  Cllr Twist explained that the Government’s Green Deal Grant was scrapped on 31st March.  The £300m will now go to local authorities to target lower income families to achieve energy efficiency.  The Chair welcomed the news that there had been a litter pick along Devonshire Road in March.

Cllr Rowe asked if wild flower planting projects similar to those in Honiton might be an option, and it was agreed to put this on the next agenda.

Cllr Twist said she had received no further information about the village EV charging point.  Plans to install 30 electric vehicle charging points in several district car parks goes before EDDC full council on 21st April. (Honiton Lace Walk 4 bays, Blackdown House 4 bays).

ACTION: All to keep eyes open for new climate change initiatives that the PC can support.

  • To consider parish council support for scam awareness and security

Cllr Twist said the alert this month is regarding the census and cold callers informing people they have incorrectly completed the census form and there is a fine to pay.  This is a scam, and Cllr Twist reminded members that the Office for National Statistics will not contact people this way.  It is important to keep anti-virus software up to date as “dwell times” can be six months or more (where a virus is planted in your laptop etc but not activated immediately).  Cllr Twist added that another new scam doing the rounds is called “fleeceware”.  This is a mobile application that comes with excessive subscription fees.  The provider offers a short free trial for three days, and then the subscription can be £50 / week.  If you delete the app, said Cllr Twist, you still have the money taken, so you have to follow steps to delete or cancel the subscription as well.

  • To consider limited residential development in the parish

Cllr Valentine said he had previously reported that a pre-app submission had been prepared and submitted to EDDC. A response has now been received and work is now taking place to address some of the comments that have been received. The response is positive and concludes “the principle of development is acceptable providing the application is accompanied by the relevant needs survey and supporting information. The layout and design may require some alterations; however the general concept is supported.”  It is hoped that a preferred scheme will be finalised later this month and that GCLT will then bring forward a public consultation during May.  Details will be publicised as soon as possible.

  • To consider the parish emergency plan

Cllr Orchard said the plan had been completed and distributed to councillors. It needs further snow wardens, training and flood line connection for flood wardens, and then publication date.  Cllr Walker said Len Abbott was often involved in clearing snow, and may be interested in becoming an official snow warden.

ACTION: Cllr Orchard to complete plan.  Cllr Walker to ask Len Abbott if he is interested in being listed as a volunteer snow warden. 

  • To consider the refurbishment and maintenance of the village play area

Cllr Walker reported that the bin had been installed.  The Chair said a large quantity of hand sanitizer was available from her house.  All members agreed to help Cllr Walker if the cleaning became too arduous.

ACTION: Cllr Walker to keep hand sanitiser at the entrance to the play area topped up.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said that Len Abbott would most likely submit an invoice next month. 

226/20   To receive a report from the Chair

The Chair said she would like to make progress on the play area as soon as possible, which could involve redoing the consultation exercise to encourage a few more people to get involved.  She said she thought both upgrading the boules pitch and installing a ping pong table were feasible. 

The Chair reported that she had not heard back from DCC as to which tracks can be used by off-roaders above Westgate, if any, and neither had Combe Estate.

She encouraged all councillors and residents to register an interest on Jurassic Fibre’s website.  This does not commit the user to take up their services, but would help to show the level of demand and encourage the roll-out of superfast broadband.

ACTION: All to register interest with Jurassic Fibre.

Cllr Walker left the meeting.

227/20 To consider the practicalities of returning to face to face meetings from 7th May 2021, including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)

Cllr Bond explained that at the moment, the Government has indicated that meetings must return to normal immediately after 7 May, i.e. Zoom meetings will not be allowed. Their reasoning is that there is no time to extend the legislation. A case is being taken to the High Court to challenge this and it is hoped that Zoom meetings will be permitted as long as the pandemic continues.

The clerk said she had attended a DALC briefing on the issue.  The Chair said the parish council was prepared for the return to face to face meetings, and although not ideal given the concern surrounding this, the village hall had been booked for the June parish council meeting. 

228/20   To approve the April payments and to note the current bank balance

It was resolved to approve the following payments:

1092       F J Clampin                          £226.18                 Clerk’s salary & expenses

1093       Playsafety Ltd                     £107.40                 Annual play area safety inspection

1094       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10065)

1095       34SP                                       £95.40   Annual professional website hosting renewal, 16th April 2021

1096       DALC                                    £36         Being a Good Councillor, 2 x sessions @£18 each inc. VAT     

1097       DALC                                    £167.13 Annual membership 2021/22

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that half of the current financial year’s precept had been received, giving a current bank balance of £19,676.69 (which includes the £7,000 in the business reserve account). 

The clerk said other councils had reported that the road to internet banking was a difficult one, but she agreed to pursue internet banking in future.

ACTION: Clerk to investigate internet banking.

229/20   Clerk’s Report

The clerk said no one had come forward to fill the parish councillor (Vale) vacancy.  EDDC had advised her that the parish council does not need to go through the casual vacancy process again, and the parish council should keep the vacancy advertised until someone expresses an interest.  Until such time, the post will remain vacant.  She advised members that the next meeting would be the annual council meeting which begins with the election of a Chair, and Vice-Chair if thought necessary. 

230/20   For information only; items for the forward agenda

Wild flower planting; public access around the parish.  Cllr Orchard said that he had cleared items from the Vale bus shelter earlier in March, but books, DVDs and magazines had once more found their way into the shelter and were threatening to take over.  The Chair said as it is a bus shelter, there needs to be space for seating that allows for social distancing.  If there are books, they should be confined to a small box. 

ACTION: Cllr Orchard to monitor the situation.

231/20   To consider any late entry correspondence

Cllr Orchard asked if there was any information regarding the proposed footpath at Goldcombe, but the clerk said there was no update from DCC.

232/20   Date of next two meetings.  

Wednesday 5th May and Wednesday 2nd June 2021 at 7.30pm via Zoom.  Should the law allowing remote meetings be lifted as expected, the June meeting will be held in the village hall with social distancing and hygiene measures in place.

There being no further business, the meeting closed at 2105 hrs.

Chair…………………………………….

5th May 2021

Gittisham Gazette April 2021

A monthly Community Newsletter

Published by St. Michael’s Church and Gittisham Parish Council

Edition 230

Megan and Carol’s walk for Dementia UK

Megan the dog, resident of the village, walked 100kms in March, raising £82 for Dementia UK. What started as a smallish national event has grown like crazy to include 25,000 people and their dogs and has raised £1.5 million. Megan, age 13, especially enjoyed exploring new trails on East and West Hill. Although her owner, Carol Hall, walks dogs for a living they did a lot of extra walks and some special weekend adventures. “Amazing how much new scenery you can find within a few miles of your house”. Carol also said she was thrilled to be part of such a fantastic fundraising effort, helping to raise awareness of Dementia UK and is very grateful to all her friends for their support. If you would like to donate ring Carol on 07854 492347.

Grain to Cream – Russell Hayman

Spring is here so it is time for us to come out of the yard and get some field work done. We have drilled some oats and barley which if the birds don’t eat all the seed, will be ready for us to mill in the winter. Grass fields will be rolled to push stones and dirt down fertiliser to go on and dung to spread. I know it seems we are always spreading the stuff! It is good for the crops and the more we have the less we use out of the bag. It is analysed so we can accurately assess what’s going on. We always valued it but as now it is a little more precise. We are also getting the fields ready to sow the maize crop.

The cattle will soon also be out in the fields hopefully enjoying some sunshine. Let’s hope they can do it in peace and not have any dogs worrying them. The only problem is we have a TB test in the middle of May so they will all have to be injected and read. Means catching twice, it’s a lot of work in the winter when they’re in, but it is even more once in the fields and don’t always want to cooperate. We usually manage though, even if it does get a little frustrating at times.

Edmund has gone back to Shropshire to study there though apparently Agriculture is not a practical degree so he can’t go into the university. No mention of a reduction in the cost of his education though. He has secured a job in Yorkshire for the next year a requirement of his course to get practical experience. Didn’t think it was a practical course! So we won’t see so much of him then, we’ll miss the help over harvest.  We also seem to have managed to attract a large population of sparrows in the front of the farm. Well they have been there for a long time really but the chirping volume has gone up of late, I can’t hold a ‘phone conversation over them now.

Gittisham Village Hall Events

SATURDAY APRIL 17th 2021.  GITTISHAM BAKE OFF 2
PIERRE’S ORANGE, ROSEMARY AND PISTACHIO CAKE

For this session, I would like to do an orange, rosemary and pistachio cake.

There is also a vegan option.

Ingredients: 2 big juicy oranges, 120g sugar, 120g plain flour, 100g salted butter, 2 eggs, 5g baking powder, 2 table spoons of apricot jam ( cheapest one). 1 little branch of fresh rosemary, a piece of butter for the mould and 40g crushed pistachios.

Vegan ingredients: 2 big juicy oranges, 120g sugar, 120g plain flour, 90g vegetable margarine, a pinch of salt, 3 table spoon of golden linseed mixed with 6 table spoon of water, 5g baking powder, 2 table spoons of apricot jam (cheapest one), 1 little branch of fresh rosemary, some margarine for the mould and 40g crushed .pistachios.

If anyone would like some fresh rosemary for this recipe and some golden linseed, you are welcome to come to Garlands Cottage.

Materials: a little bowl to melt the butter or margarine, a big bowl to mix all ingredients, a cake mould (diameter 18 to 20 cms), a large spoon , a tablespoon, a little pan, a zester, a juicer, a whisk, baking paper (enough to cover the bottom and the sides of the mould), microwave or a pan of boiling water and an oven at 180 C.

I normally do this cake in ten minutes so no worries, do it with me at the Zoom session. Join Zoom Meeting
https://us02web.zoom.us/j/84423682368

Meeting ID: 844 2368 2368

Buckets of Fun!!

Have you still got your potato bucket for the Gittisham Flower and Produce Show?  If so, now is the time to retrieve and clean them in preparation for planting in April.  Collect your seed potato from 4th April from David and Sue Fallows, Parkers, Gittisham (01404 850922) – £1 per entry.  For those who did not participate last year, join in the fun, a bucket and seed potato are provided for just £1.  Buckets are emptied and weighed during the show on 7th August.  Entries from all ages very welcome.

If you have a bucket and will not be entering the competition, please return it to David and Sue for recycling to another entrant.  If you have lost your bucket, please contact David and Sue who can replace your bucket but will request a contribution towards the cost.

People in the news

Congratulations to Barnaby and Helena on the birth of their daughter Frieda Margaret, born on 9th April, following a very long labour and weighing in at 8lbs 5oz, both mother and baby well.  Another grand-daughter for Maggie Walker, niece of Molly and Oliver and cousin of May and Dora.


A warm welcome to Gittisham to Ana and Nathan plus dog Gala who have moved into 2 School House. We wish them a happy time and look forward to seeing them at some of our village events.

Parish Council – April report

Six councillors met for the April meeting. Susie Bond (EDDC), Phil Twiss (DCC), Chris Watton, Graham Hutton & Tom Biddle from Baker Estates (BE), and two members of the public were also present.

EDDC / DCC Report.     Phil Twiss said it had been a pleasure to serve the parish as county councillor, as elections approach. 
Susie Bond explained that work on EDDC’s local plan review carries on apace, with the ambitious target of December for publication of a draft local plan. The total of 750 sites is far less than the 950 houses required to be built by EDDC every single year.

Finance.  Members agreed the finances.

Crimes.  Feb 2021, 2 x violence and sexual offences.

Councillor vacancy (Vale ward)  The clerk said the vacancy remains unfilled, and encouraged anyone interested in joining the parish council to contact gittishamparishcouncil@gmail.com

Planning applications.

a) 21/0730/VAR Phases 1 – 4 Hayne Lane Gittisham Variation of condition 1 of application 20/2179/VAR

b)         21/0437/MFUL Part Of Honiton Show Ground Nags Head Road Gittisham Use of the land as a caravan site for up to 100 tents, touring caravans and motorhomes from April to October of each year and siting of portable toilets and showers

Members had no objections to a).  Tom Biddle explained that the current application affects 27 properties in total, and would allow BE to respond to changes in the market and feedback from current residents.  BE is proposing to move some of the affordable units elsewhere on the site, change the size and internal figuration of some properties, and provide new house types which were not on the original application.  He said that none of the changes affect height parameters, highway design or public open space provision. 

Regarding b), councillors resolved to object strongly to this application as the information given is minimal and sometimes incorrect, it does not address concerns over flooding, highways, traffic, the scale and siting, use of land, and proximity to settlements.  There are no suitable services and utilities close by, it is not sustainable, the sewerage system is already exhausted and environmental concerns are not addressed in the application.   

Hayne Farm development   Graham Hutton told members that Baker Estates was proposing to build 40 additional homes on the old farmyard site, and he has met EDDC for a pre-application meeting.  There would be no additional access off Hayne Lane. 

Scams.    Janet Twist another new scam doing the rounds is called “fleeceware”.  This is a mobile application that comes with a short free trial followed by excessive subscription fees (e.g. £50 / week).  You have to cancel the subscription rather than just delete the app, she said, or the money will still be taken.

Bus shelters.   Peter Orchard said items in the Vale bus shelter were threatening to take over, and it was agreed a small box could be provided as space for passengers is important.

Kings School bus.   The clerk said DCC has confirmed it will be providing a privately contracted service for Kings School pupils from September 2021.

Road closures / diversions.   19-23 April 2021; Vodaphone will be working on the A30 between the Ironbridge and Turks Head.

Next meeting.  This will be on 5th May at 7.30pm via Zoom.

St Michael’s Church, Honiton Mission Community and 200 Club

We observed the National Day of Reflection on 23rd March where several villagers met on the green, Maggie tolled one bell before the minutes silence, followed by a short prayer from Julia.  On Good Friday 14 villagers attended our outdoor service commencing with the Cross being brought from the church and three stations were observed before erecting it on the grass by the church wall. David and Alison led us in two hymns. The reading took the form of a Passion and prayers were reflective.  On Easter Sunday, 24 attended and with the tomb having the stone removed surrounded with butterflies, the cross with flowers at the base and villagers invited to adorn it with butterflies.  Alison and David again led us in the hymns, the gospel read in parts as were the prayers. We were lucky with the weather on all our outside services.  Now that the Covid restrictions are loosening we will be having a monthly Eucharist in church once a month, starting on Sunday 11th April, then 9th May and 13th June, all at 11.00am and with numbers restricted you need to book your place with Carol (tel. 851113). Obviously social distancing needs to be observed and masks to be worn. Julia is working on plans for the other Sundays and her telephone services. To receive the details for this please email Julia on gshaminister@gmail.com or for those without internet ring her on 07763 111367 or 01404 850680.

The website (honitoncofe.org) is updated regularly and has news about the latest guidelines on the new covid  regulations there is also a link to the Gittisham website.  The monthly newsletter Around the Parishes is included plus details of Rev’d Sue’s weekly Zoom Sunday Morning Worship at 10.00am, if you would like to join in this service do please email Rev’d Sue and she will forward the link sue41260@gmail.com, there is also a ‘virtual’ Eucharist at 6.00pm. St. Paul’s is still closed. The Parish office is also closed to visitors,  but can be contacted on 01404 44035 or honitonteam@tiscali.co.uk and messages will be replied to when someone is available.  

If you haven’t renewed your 200 Club subscriptions (£12 per number per year) please do so A.S.A.P.  If you no longer require your number/s please let me know so I can offer to another person. Payment can be made by cheque – payable to Gittisham PCC, BACS or by standing order – I can email or post this form too. (Carol McCann 01404 851113, 07946 409142, charli.mcc@mypostoffice.co.uk.  Draws are made monthly with prizes of £40, £20, £15, £10, and £5, with 2 six monthly of £48.


APRIL 2021 200 CLUB RESULTS                             

1st  Colin Newcombe                 2nd Lillian Hayman               3rd   Alice Vyner-Brooks                  
4th  Sharon Wensley                  5th   Doreen Wensley      

Gazette printing is still not possible with the ongoing restrictions, as the Parish Office in Honiton remains closed. The Gazette is also available on the Gittisham website  gittisham.org.uk.  If you would like a copy by email please let me have your email details or if you have no internet it can be posted to you until things get back to order. Some help with 2nd class postage would be appreciated: Carol McCann 3 School Cottages, Gittisham,Honiton, EX14 3AH.  I will leave a few copies in the Vale bus shelter again until the whole print run can be delivered by Peter and Ann again.

Editor/Distributor: 
Carol McCann  01404 851113/07946409142     charli.mcc@mypostoffice.co.uk. If you have events or news items for inclusion in the Gazette do please email it to Carol as early as possible (using Arial font please). Copy date for May edition is the 23rd April please.  I hope to have the edition ready to send out on Friday 7th May.  


Statement of Persons Nominated – county councillor

East Devon District

Election of One County Councillor

The following is a statement of the persons nominated for election as a County  Councillor 

Feniton and Honiton Division

Name of  Candidate Home Address Description  (if any) Name of Proposer 
BONETTA Jake EEast Devon  DistrictLabour Party  CandidateBonetta Beverly J, Bonetta Peter E
CONNOR CathyMid Devon  DistrictLiberal  DemocratsBurgess William J, Jeffery Luke E
TWISS PhilSwallowcliff,  Beacon, Honiton,  EX14 4TTConservative  Party  CandidatePerryman Graham, Connett  Rosemary A

Dated Friday 9 April 2021

Mark R. Williams, Local Returning Officer

Printed and published by the Local Returning Officer, Blackdown House, Border Road, Honiton EX14 1EJ 

Statement of Persons Nominated and Notice of Poll – Police and Crime Commissioner

Election of a Police and Crime Commissioner

Devon and Cornwall Police Area
A poll will be held on Thursday 6 May 2021 between 7:00 am and 10:00 pm
The following people have been or stand nominated for election as a Police and Crime
Commissioner for the above police area. Those who no longer stand nominated are listed, but will have a comment in the right hand column [not shown here].

BLAKE Brian Samuel
(address in Newton and Yealmpton South Hams District Council; the candidate has requested not to have their home address made public)
Liberal Democrats


DERRICK Gareth Gwyn James
Yeo Farmhouse,
Ermington Road,
Ivybridge, Devon,
PL21 0LF
Labour Party


HERNANDEZ Alison
(address in Torbay; the candidate has requested not to have their home address made public) The Conservative Party Candidate


JACKSON Stuart Paul
(address in St.David’s Ward, Exeter; the candidate has requested not to have their home address made public)
Green Party Candidate

Dated Friday 9 April 2021

John Street, Police Area Returning Officer
Printed and published by the Police Area Returning Officer, Civic Centre, Paris Street, Exeter, EX1 1JN

Parish Council agenda 7 April 2021

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

31st March 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held via Zoom on Wednesday 7th April 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/84221194833?pwd=R3p0NXp0RkVjMDZXSTgwQzNTUTlnZz09

Meeting ID: 842 2119 4833
Passcode: 281519

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 3rd March 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             21/0730/VAR Phases 1 – 4 Hayne Lane Gittisham Variation of condition 1 of application 20/2179/VAR (Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types and/or numbers on plots 132-136, 162-166 and 299-230; design changes to units on plots 92-95, 105-110, 167-170 &172-175; layout changes to plot 137, and; provision of additional parking to plots 167-170

b)             21/0437/MFUL Part Of Honiton Show Ground Nags Head Road Gittisham Use of the land as a caravan site for up to 100 tents, touring caravans and motorhomes from April to October of each year and siting of portable toilets and showers

  1. To consider the following appeals:
    • APP/U1105/W/21/3267702 Land North Of Hamlet House Weston Conversion of agricultural building to dwelling
    • APP/U1105/W/21/3267313 Goldcombe Farm Gittisham EX14 3AB Conversion Of Existing Buildings To Holiday Dwellings (application for removal of Condition 5 of planning permission 84/P0792 to allow year round occupancy of the holiday dwellings and variation of Condition 6 of planning permission 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling)
  2. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider the practicalities of returning to face-to-face meetings from 7th May 2021 including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)
  3. To approve the April payments and to note the current bank balance:

F Clampin £224.86 + £1.32 clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60

DALC 2 x sessions Being a Good Councillor training @£18 each inc VAT (Alex Rowe) £36

DALC annual subscription £167.14

RoSPA play area inspection £107.40

34SP Website hosting £95.40

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 5th May and Wednesday 2nd June 2021 at 7.30pm. 

F J Clampin – Clerk

2021-03 Gittisham Gazette March 2021

A monthly Community Newsletter
Published by St. Michael’s Church and Gittisham Parish Council
March 2021 Edition 229

Spring has sprung


Well we seem to be well on the way to warmer times, the lovely wild flowers and
Shrove Tuesday leading us into Lent. Gittisham church usually collects ‘jars of change’ for
WaterAid and I do hope some of you have started collecting, I know not many people use coins these days but I’m sure you might be able to find a note.

Tip Tip Toe

Gittisham’s annual Tip, Tip Toe took place this year on Zoom to keep up the tradition on Shrove Tuesday with children going round the village chanting “tip, tip toe please for a penny and then we’ll go, if you haven’t got a penny a halfpenny will do, if you haven’t got a halfpenny then God bless you.”

2021 Census

Census weekend is the 21st March It is so important everyone takes part and we have made it easier for people to do so online on any device, with help and paper questionnaires for those that need them. Results will be available within 12 months, although personal records will be locked away for 100 years, kept safe for future generations. You should receive a paper copy in the post. For more information visit www.census.gov.uk

People in the news

Lewis Lawrence-Jones and Katalin Kristo announced their engagement on the 16th February.
Lewis is grandson of Lilian Hayman, Katalin comes from Szeged Hungary 20 miles from Serbia
we congratulate them and wish them every happiness.


Jack and Lize Hunt announced the arrival of Lily Florence Hunt , 4kgs , born in Dubai on
Sunday 17/1/21. Ruth sent some photos but I couldn’t copy them despite having permission as they were sent PDF. This is their first grandchild.


Hazel Snell has moved from Church Mead to a care home in Colaton Raleigh, we wish her
every happiness as she settles in.


Becky Knowles and James have moved to Torquay as James was able to get a transfer from his Ambulance station in Yeovil and is joining Becky at hers in Torquay. We will miss them and puppy Tor and wish them good house hunting.

Chris and Naomi Lancaster have moved to 2 Westgate, Chris is herdsman at Gittisham Farm
and Naomi (on furlough) works in the travel industry, we welcome them to Gittisham.

Gittisham Village Hall dates to save for your diary

THURSDAY 18th MARCH. FILM NIGHT. 7pm
The film will be Educating Rita, to be watched on BBC iPlayer, with chat before and discussion afterwards.
Zoom link below.
Join Zoom Meeting
https://us02web.zoom.us/j/85731315536?pwd=RGdRVmRrZ1lsWForbW1LcERCRGRFUT09
Meeting ID: 857 3131 5536
Passcode: 840046


SATURDAY APRIL 17th. GITTISHAM BAKE OFF 2
Following the successful and enjoyable baking last time we hope for another well supported Bake Off.
(Hamish has requested a single ingredient recipe!).
Zoom link will be in the April Gazette.


PLAY READING. Date in April to be confirmed
SATURDAY JUNE 26th: GITTISHAM BASH


A start to a summer of enjoyment! A great event to make up for all those missed birthday parties, Christmas get-togethers, Easter, Father’s Day, Burns Night….. We plan a Duck Race, BBQ, Bar, Band / Disco…..


SATURDAY 6TH AUGUST GITTISHAM FLOWER AND PRODUCE SHOW (See end of Gazette for full show schedule)

Proposed events and services for and around Easter

Mothering Sunday – due to Covid restrictions sadly there will be no service, but posies will be available in the church porch for collection.


National Day of Reflection: March 23rd will be exactly one year since lockdown for the Covid pandemic. From 11.50 to 12 noon one church bell will be rung followed by a minute’s silence at the Lych Gate, as part of the national day to reflect on our collective loss and to support those who’ve been bereaved. Other suggestions include shining a light in your window at 8pm for everyone to see.


Good Friday: A Cross will be brought from the church and affixed to the lych-gate and there will be a short service. There will be an invitation to place a flower by the Cross to remember those who have lost: their lives to the virus.


Easter Day: at 11.00am there will be a short service on the green and the bells will be rung and again an opportunity to place a flower by the cross as a sign of the new life promised by Christ’s Resurrection.


Easter Monday: we are planning for Easter Egg hunt in the church yard and/or trail round the village. Watch out for a poster in the porch or bus shelter in due course.: please, please, please remember to observe social distancing regulations for all the services and events. For further information see notices in church porch and posted on St Michael’s Gittisham Facebook Page.

Parish Council March report

EDDC / DCC Report.
Phil Twiss said in what has been a very difficult past year due to the pandemic, there is finally genuine cause for hope that we are emerging from it with the escalation of the COVID-19 vaccination programme, a reduction of daily cases, hospital and community deaths and a cautious roadmap in lifting lockdown restrictions, where we can look forward with optimism towards a good summer for us and our families and friends, as well as the recovery of our economy. He outlined DCC’s budget for 2021/22. There is to be an increase for a Band D Council Tax property by 4.99 per cent to £1,511.28 per household. Phil Twiss reminded councillors of DCC’s holiday food voucher scheme, which is a way of providing funds to ensure families of children who are eligible for free school meals during term time are able to purchase food over the holidays to replace the meals a child would have received during a school day. DCC has also been given Government funding to support a holiday activities and
food programme.
Susie Bond said EDDC had approved an increase in Council Tax of 3.41 per cent. Car park charges across the main car parks in East Devon are set to increase by 20 per cent (i.e. from £1 per hour to £1.20 per hour). However, this increase has been deferred to 2022 in an attempt to help businesses during the Covid recovery.


Finance. Members agreed the finances.


Crimes. January 2021, 1 x anti-social behaviour


Councillor vacancy (Vale ward) Carol Hall encouraged all councillors to speak to people who might be interested in joining the parish council.


Planning applications. 21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/ rear storey extension

Members had no objections.


Superfast broadband. Jurassic Fibre gave a short presentation to bring councillors up to speed on their plans to extend broadband infrastructure to Gittisham. Members heard that once construction was underway in summer 2021, the company would be in a position a few months down the line to offer individual installations. Residents interested in receiving the service should register on the Jurassic Fibre website, and in doing so there is no obligation to sign up for their services at a later date. Phil Twiss asked for reassurance that the roll-out would happen sooner than the end of 2021, but Matthew Galley said applying for road closures and such like for construction usually takes three months.


Scams. Janet Twist warned members that with Census Day due on 21st March, the latest round of scams would undoubtedly use the census in some way to trick people.

Bus shelters. Carol Hall explained that the swap system in the village and Vale bus shelters would finish at the end of March. Items in good condition will be passed to charity shops once they reopen, and those in poor condition will be disposed of.


Sports facilities. Carol Hall said she would be meeting Honiton Town Council’s chair to discuss how S106 money from the Hayne Farm development (which belongs to GPC) can be spent, and what proportion could be spent in Honiton itself. A proportion will be earmarked for Gittisham to use as appropriate.


Next meeting. This will be on 7th April at 7.30pm via Zoom.

St Michael’s Church, Honiton Mission Community and 200 Club

St. Michael’s Gittisham: Like the other members of the Mission Community St. Michael’s Church remains closed for visitors and services; however if you would like to contact our Lay Minister Julia Barrett her details are within the Mission Community piece below. The churchyard is of course open and is looking very springlike with all the grave flowers and daffodils coming up. Once we are permitted we hope to have a churchyard tidy-up with lots of people helping at the same time. At our PCC meeting on 4th March the annual accounts prepared by treasurer Ian Warne were ratified as was the annual report, thanks go to Ian for all his hard work as he has to prepare accounts in several different ways for the Diocese of Exeter.


The Honiton Mission Community: The website (honitoncofe.org) is updated regularly and has news about the latest guidelines on the new covid regulations there is also a link to the Gittisham website. The monthly newsletter Around the Parishes is included plus details of Rev’d Sue’s weekly Zoom Sunday Morning Worship at 10.00am, if you would like to join in this service do please email Rev’d Sue and she will forward the link sue41260@gmail.com There is also a ‘virtual’ Eucharist at 6.00pm. Julia our Lay Minister also holds a telephone (freephone) Morning Worship service at 11.00am to receive the details for this please email Julia on gshaminister@gmail.com or for those without internet ring her on 07763111367 or 01404 850680. St. Paul’s is still closed. The Parish office is also closed to visitors, but can be contacted on 01404 44035 or honitonteam@tiscali.co.uk and messages will be replied to when someone is available.


200 Club: March is the time to renew your 200 Club subscriptions (£12 per number per year)
There are some numbers available If you would like to have a number do please let me know, I can email or post an application form. Payment can be made by cheque – payable to Gittisham PCC, BACS or by standing order – I can email or post this form too. (Carol McCann 01404851113, 07946 409142, charli.mcc@mypostoffice.co.uk. Draws are made monthly with prizes of £40., £20., £15., £10., and £5., with 2 six monthly of £48.


MARCH 2021 200 CLUB RESULTS
1st Steve Minshall

2nd Margaret Ballantyne

3rd Michael Hawkins


4th Edith Phillips

5th Jane Whitehouse

6-monthly Helen Fuller

Printing

Gazette printing is still not possible with the lockdown situation, as the Parish Office in Honiton remains closed. The Gazette is also available on the Gittisham website gittisham.org.uk. If you would like a copy by email please let me have your email details or if you have no internet it can be posted to you until things get back to order some help with 2nd class postage would be appreciated, Carol McCann 3 School Cottages, Gittisham,Honiton, EX14 3H. I will leave a few copies in the Vale bus shelter again until the whole print run can be delivered by Peter and Ann again.

Contact details

Editor/Distributor:
Carol McCann 01404 851113/07946409142 charli.mcc@mypostoffice.co.uk. If you have events
or news items for inclusion in the Gazette do please email it to Carol as early as possible (using Arial font please) Copy date for April edition is the 29th March please. I hope to have the edition ready to send out on Friday 9th April.

Parish Council meeting minutes 3 March 2021

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 3RD MARCH 2021

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Present:

Gittisham Village Ward:

Cllr C Hall (Chair)

Cllr D Valentine

Cllr M Walker

Cllr A Rowe

Gittisham Vale Ward:

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk), Emma Talbot & Matthew Galley from Jurassic Fibre

Apologies for absence: PCSO Darren England

Before the meeting, Jurassic Fibre gave a short presentation to bring councillors up to speed on their plans to extend broadband infrastructure to Gittisham.  Emma Talbot explained that once construction was underway in summer 2021, the company would be in a position a few months down the line to offer individual installations.  She encouraged residents to register on the Jurassic Fibre website so the company could gauge interest, and  Matthew Galley added that registration did not oblige anybody to sign up for their services.  He said fibre to the premises broadband packages start from 30mbps / second and are based on rolling 30-day contracts.  Cllr Twiss asked for reassurance that the roll-out would happen sooner than the end of 2021, but Matthew Galley said applying for road closures and such like for construction usually takes three months.  He said they could not commit to a date until they understood fully the type of equipment needed to build the connection.  Cllrs Orchard & Valentine asked about installation costs.  Emma Talbot replied that in most cases this was not necessary, although Cllr Orchard said he had been quoted £500.   The Chair agreed to send to Emma Talbot the addresses which had previously indicated an interest in superfast broadband for information only. 

Emma Talbot & Matthew Galley left the meeting.

199/20   To accept and approve apologies

Apologies were received and accepted.

200/20   To confirm the minutes of the meeting held 3rd February 2021

The minutes of the meeting held on 3rd February 2021 were confirmed and signed by the Chair. 

201/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In January 2021, 1 crime reported: 1 x anti-social behaviour (Laburnum Close). 

The clerk agreed to contact Darren England again, and also follow up with the new area division commander, to see if it is possible to have more detailed reports from the police and more parish involvement in combating crime.

ACTION: Clerk to follow up with PCSO Darren England and Inspector John Gait.

202/20   To receive declarations of interest

None.

203/20   To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said he would circulate to members a suggested response to EDDC’s issues and options report, and invited councillors to comment by email in time for him to submit Gittisham PC’s response before 15th March 2021.

204/20   Reports from County Council and District Council representatives

Cllr Twiss said in what has been a very difficult past year due to the pandemic, there is finally genuine cause for hope that we are emerging from it with the roll out and escalation of the COVID-19 vaccination programme, a reduction of daily cases, hospital and community deaths and a cautious roadmap in lifting lockdown restrictions, where we can look forward with optimism towards a good summer for us and our families and friends, as well as the recovery of our economy.

Cllr Twiss argued that the Government budget announced today has many positives items in it, not least the continuation of support to individuals and businesses on what is sure to be a long road back to recovery. Devon County Council has to set its own budget and below are some key extracts from the 2021/22,169- page budget document.

DCC Budget

Financial targets are set for all the areas of activity that are undertaken by the County Council. Day-to-day expenditure and income are referred to as revenue and investment in assets is referred to as capital.  Elected members approve all budgets of the authority and throughout the year monitoring of expenditure and income is undertaken to ensure that spending remains under control.

The funding for the budget currently comes from several sources including council tax, business rates and government grants, fees and charges.  The 2021/22 Budget is set in the context of the ongoing Covid-19 global pandemic. The virus has had a devastating impact on public health, social care, the NHS and the economy. The national response has cost billions of pounds and has seen national debt rise to more than £2 trillion, levels not seen since the last world war.  In November the Chancellor announced a Government Spending Review (SR2020); it had been hoped that it would be a multi-year spending review, but this was not the case. The one-year spending review was followed in December with a one-year provisional settlement. Whilst not a generous settlement, Cllr Twiss said it is better than it might have been in the current economic climate and has allowed the authority to set a balanced budget with only modest savings being required.

Cllr Twiss outlined February’s Final Local Government Finance Settlement 2021/22, which is £103.2 million.  For DCC, there is to be an increase for a Band D Council Tax property by 4.99 per cent to £1,511.28 per household

Food poverty support for Families over Easter

The DCC holiday food voucher scheme is a way of providing funds to ensure families of children who are eligible for free school meals during term time are able to purchase food over the holidays; to replace the meals a child would have received during a school day.

Devon’s level of food insecurity has risen over the past 12 months, with rates of more than 20 per cent in Mid Devon, North Devon, and Teignbridge. The scheme will mean almost 16,000 food vouchers will be distributed to those families in need and that qualify.  The offer over the Easter period will be similar to that provided at Christmas and through the recent half term week. The main form of support will be through vouchers (£15 per week per child) which can be redeemed at a range of supermarkets. For families not able to access a supermarket (online or in person) a food parcel will be available.  The voucher scheme will continue to work alongside District Council COVID Hardship Funds, enabling a package of support (e.g. power, travel, advice services) to be awarded to applicants in tandem with food.  Additional funds remain available via the Early Help system so that families in need can be provided with other support alongside food.

Cllr Twiss said the COVID Winter Grant scheme run by Citizens Advice is also continuing, providing households with a grant to help towards energy costs. This helps clients who are facing a choice between heating and eating, this money is designed to cover the ‘heating’ element for a short period of time.

Devon Community Foundation have also been commissioned to map organisations providing food across Devon and help to build networks of support in each area, ensuing that food and associated needs are coordinated.

Holiday Activities & Food Programme

In November 2020 the Government announced a significant expansion of its tried and tested Holiday Activities and Food (HAF) programme. In areas of high deprivation this programme has provided healthy food and enriching activities during the summer holidays to children who receive benefits-related free school meals (FSM). It offered valuable support to families on lower incomes, giving them the opportunity to access rewarding activities alongside healthy meals over the school holidays. For 2021 the programme has been expanded to reach all Local Authority areas and will cover the Easter, summer and Christmas holiday period. As a result, Devon County Council has recently been allocated a substantial grant of up to £1,793,720 to develop, co-ordinate and deliver the programme which will offer:

• An activity and Food programme for children aged 5 -16 years who are eligible for Free School Meals; with the aim of making it a universal offer where possible.

• The programme will offer inclusive and accessible provision (for example, SEND, young carers, etc).

• The offer will consist of at least 4 hours, for 4 days a week, per child for 4 weeks in the summer, and for one week in Easter and Christmas holidays.

Devon County Council is keen to work with a wide range of partners to maximise resources and opportunities in the development of a county-wide HAF programme. Cllr Twiss said the council aims to do this by publicising what’s already on offer, upscaling provision where needed and offering support to develop new provision where gaps have been identified. The Easter programme will focus on the areas of Devon listed below (top 30 per cent deprivation indices) which is approximately 3,000 children. The intention is to roll it out over the whole county for all 16,000 children who wish to attend over the summer holidays and Christmas period.

Cllr Bond reminded members to complete the EDDC survey on the issues and options for a revised Local Plan (see minute ref 203/20).  The questionnaire is available here: https://eastdevon.gov.uk/news/2021/01/have-your-say-on-future-developments-in-east-devon-local-plan-consultation/ .  It can be completed by individuals, as well as the PC.

A first meeting of the Hayne Lane employment site Working Group is envisaged for the next couple of months. This is a site which was allocated for employment in the Local Plan and initial work will be carried out to assess options, including viability of the site. The working group will consist of officers from EDDC, Cllr Paul Hayward (Economy portfolio holder), the ward member for Gittisham, a representative from each of Gittisham Parish Council, Honiton Town Council and Combe Estate.

Meanwhile, EDDC approved an increase in Council Tax of 3.41 per cent, which represents £5/year for a Band D property. Devon County has increased their element of Council Tax by 4.99 per cent (which includes 3 per cent for adult social care), the Police by 6.73 per cent and Fire by 1.99 per cent. The average Town and Parish precept increase across the district is 2.37 per cent.

Car Park charges across the main car parks in East Devon were set to increase by 20 per cent (i.e. from £1 per hour to £1.20 per hour). However, this increase has been deferred to 2022 in an attempt to help businesses during the Covid recovery.  Meanwhile, Cllr Bond said the parish council would have received a survey on the Community Asset Transfer Procedure. It would be useful to complete even if there are no EDDC assets with the parish, so that EDDC has a complete picture across the district.

Otherwise work continues on coping with Covid and the rollout of business support and discretionary grants, to both businesses and individuals in East Devon.

ACTION: Clerk to complete Community Asset Transfer Procedure. 

Before he left, Cllr Twiss reminded members that next month, due to local elections in May, he would be entering the purdah period. 

Cllr Twiss left the meeting.

205/20   To consider the following planning applications:

  1. 21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/rear storey extension

Members had no objections to the application. 

206/20   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

20/2656/LBC Winsor Cottage Gittisham EX14 3AS Ground floor: remove walls in kitchen/breakfast room and install new door and removal of stone cladding around fireplace and under 2no. windows in lounge. First floor: remove and construct walls and doors in bedroom no.4; create door opening from bedroom no.1 onto landing for bathroom; remove and construct walls in bedroom no.1 to create ensuite and replace existing metal stair balustrade with timber balustrade.  Approval with conditions.

  • To receive an update on Highways

Cllr Orchard said on 9th February the signage for closure of the lane to Catshayes Farm had caused some confusion, leading to buses missing the village.  He said he had reported a blocked pipe in Hayne Lane to DCC Highways on 4th February, but not yet had a response.  Work on Hayne Lane for drainage, clearance of foliage and tarmac patching at the north end had been completed ahead of schedule. 

Forthcoming road closures in Gittisham Parish:

10 March              Outside parish, but road west of Buckerell from Orchard Cross will be closed for two days.

Cllr Walker said she thought potholes behind Truances Cottage had been repaired, and Cllr Bond urged everyone to use the appropriate website to report potholes as it appeared to be having some effect.  Cllr Rowe asked if the resurfacing had taken place at the junction with the Heathpark estate, but Cllr Orchard said it had been deferred several times.  Cllr Bond encouraged Cllr Rowe to mention this via the reporting website.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair explained that Honiton Town Council’s new clerk is keen for her to meet HTC’s chair to discuss how S106 money from the Hayne Farm development (which belongs to GPC) can be spent, and what proportion could be spent in Honiton itself.  Members discussed the history of these funds, suggestions put forward in the past and their viability.  Cllr Bond reminded councillors that the criteria for spending the S106 money is strict, and can only be spent on sports provision.  Members agreed that as the money came from the Hayne Farm development, it should mainly benefit those residents who would primarily be using sports facilities in Honiton.  They felt Gittisham should earmark roughly £40k for use in Gittisham parish on a new boules pitch, and for anything that would likely arise at Hayne Farm.  Cllr Bond encouraged Cllr Orchard to explore the new boules pitch in Seaton and how this had been acquired.  Advice from EDDC indicates that Gittisham PC must be consulted on how Honiton TC would spend the remaining funds.  Cllr Orchard reminded members that he had carried out a consultation exercise last year, and members heard that Honiton TC had also done this but would have to wait until all the money had been received before making any decisions on spending in consultation with Gittisham PC.

  • To receive an update on public transport

See Highways item above.  The clerk said the 10.46 Stagecoach bus had failed to turn up this morning, but Cllr Orchard said he did not think a real-time display board would be a priority for the company.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said there was no update on this.

ACTION: Cllr Twist to try getting more information on an alternative location for the defibrillator in time for the next meeting.

  • To consider climate change measures within the parish

Cllr Twist said there was no update on this.  Members discussed whether it was possible to support particular renewable energy providers, but concluded that this was best done on an individual level.

ACTION: Cllr Twist to comment on DCC’s draft resource & waste strategy.

ACTION: All to keep eyes open for new climate change initiatives that the PC can support.

  • To consider parish council support for scam awareness and security

Cllr Twist said a piece had appeared in February’s Gittisham Gazette.  She warned members that the next scam would undoubtedly be focused on the census, which is due on 21st March.

  • To consider limited residential development in the parish

Cllr Valentine said the pre-app submission to EDDC Planning was made on 25th February. The planning officer has 30 days to respond. In the meantime the focus will be on dwelling design and site infrastructure development. There will need to be (hopefully) a short period following receipt of the planning officer’s comments for any amendments before putting the proposals forward for public consultation. Details of this event remain to be finalised.

Regarding the use of CIL funding for a village “gateway”, the Chair said she had started a discussion on the village WhatsApp group and there appeared to be strong support.  She said the discussion had led to comments about speeding in the village, and therefore it would potentially be necessary to revisit this.  She suggested printing and laminating some ’20 is plenty’ signs to put on black bins etc, especially as children would start emerging in the spring.

  • To consider the parish emergency plan

Cllr Orchard said he had tidied up the text and added emergency contact numbers.  Cllr Rowe had smartened up the grit bin map and added lettered locations.  All that remains, he said, was to fill in the names and numbers of the various responsibilities.  Cllr Orchard added that as a result of his article last month in the Gittisham Gazette, one person from the Vale and one person from the village had come forward to offer help in the event of any emergency. 

ACTION: Chair to add parts about flooding, and meet Cllr Orchard to discuss the names currently in use within the document. 

  • To consider the refurbishment and maintenance of the village play area, and approve the annual play area inspection visit

Cllr Walker reported that the play area had been used recently in fine weather.  Members agreed to invite the RoSPA inspector to carry out the annual play area inspection.

ACTION: Cllr Walker to keep hand sanitiser at the entrance to the play area topped up, install rubbish bin and carry out regular inspections during fine weather and Easter holidays.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said that Len Abbott had maintained ditches and drains in February for three hours. 

ACTION: Cllr Walker to notify the lengthsman that Cllr Valentine would like to discuss a drainage ditch further up Dark Lane.

207/20   To receive a report from the Chair

The Chair thanked all members for their work, and said that the council appeared to be keeping on top of issues of concern and making progress on some of its initiatives.  She said it was unfortunate there had been an unpleasant situation over people using the private parking in front of the play area, and she would find out if the residents intended to put up some kind of sign. 

The Chair explained that the swap system in the village and Vale bus shelters would finish at the end of the month.  Items in good condition would be passed to charity shops, and those in poor condition would be disposed of. 

The Chair asked if grit bins should be topped up after a cold spell.

ACTION: Clerk to laminate signs for the Chair to put up in the bus shelters.  Cllr Walker to sweep the village bus shelter.

208/20   To consider updating the parish website to comply with accessibility standards

Cllr Rowe said he had discussed this with the clerk to understand how the site can comply with the latest accessibility standards.

ACTION: Cllr Rowe to continue work on council documents online.

209/20   To approve the internal auditor for 2021/22

Members resolved to appoint Alison Marshall for another year.

ACTION: Clerk to contact Alison Marshall.

210/20  To consider the practicalities of returning to face to face meetings from 7th May 2021, including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)

The clerk explained that Gittisham PC does not have a scheme of delegation, and this might be necessary if face to face meetings return but members are uncomfortable with that or the council cannot be quorate.  Cllr Bond said it was possible to hold meetings outdoors.  Members agreed with the Chair that it was acceptable to wait until the next meeting to decide whether to pursue a scheme of delegation for this purpose, although Cllr Valentine indicated that it would be wise to have a scheme of delegation in place in future for such things as emergency payments.

211/20   To approve the March payments and to note the current bank balance

It was resolved to approve the following payments:

1086       F J Clampin                          £226.37                 Clerk’s salary & expenses

1087       F J Clampin                          £629       Reimbursement for laptop computer

1088       F J Clampin                          £59.99   Reimbursement for Microsoft Office individual

1089       Michael Poll                          £60         Grass cutting, play area

1090       Len Abbott                           £42         3 hours lengthsman work, Feb 2021

1091       DALC                                    £36         Being a Good Councillor, 2 x sessions @£18 each inc. VAT    

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £16,185.60 (which includes the £7,000 in the business reserve account). 

The clerk said that the website hosting would need to be renewed at the beginning of April before the next meeting to ensure continuity of service, but she had not yet received an invoice.  The Chair said the clerk should avoid where possible paying this from her personal account, and suggested the provider should agree to maintain the service until payment could be approved at the next parish council meeting.  Members discussed the possibility of using internet banking in future; Cllr Twist said it was possible to set limits on payments done this way, and members agreed that with a scheme of delegation it would be easier to make necessary payments that needed to be done quickly.  The clerk said the current standing orders did not permit internet banking for a variety of reasons, including a need for two signatories.

ACTION: Clerk to enquire with other councils how they handle internet banking.

212/20   To consider the council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy and code of conduct

It was resolved to approve the above documents, once former councillors’ names had been removed and Chairman replaced with Chair.

213/20   Clerk’s Report

The clerk said she had not yet received any applications for the parish councillor vacancy.  The Chair encouraged all members to contact likely candidates.

214/20   For information only; items for the forward agenda

Face-to-face meetings & scheme of delegation.

215/20   To consider any late entry correspondence

Cllr Walker said one resident had been distressed by some young cyclists passing at speed through the village, playing loud music, and all members agreed to be alert to this.

216/20   Date of next two meetings 

Wednesday 7th April and Wednesday 5th May 2021 at 7.30pm via Zoom.  Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

There being no further business, the meeting closed at 2115 hrs.

Chair…………………………………….

7th April 2021

Parish Council meeting minutes 3 Feb 2021

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 3RD FEBRUARY 2021

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. 

Present:

Gittisham Village Ward

Cllr C Hall (Chair)

Cllr D Valentine

Cllr M Walker

Cllr A Rowe

Gittisham Vale Ward

Cllr P Orchard

Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk), one member of the public

Apologies for absence: PCSO Darren England

Before the meeting, one member of the public suggested that an additional rubbish bin would be useful for the village green.

180/20   To accept and approve apologies

Apologies were received and accepted. 

181/20   To confirm the minutes of the meeting held 6th January 2021

The minutes of the meeting held on 6th January 2021 were confirmed and signed by the Chair. 

182/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In December 2020, 5 crimes reported: 4 x violence & sexual offences (Laburnum Close, Parsonage Lane, Cypress Close), 1 x anti-social behaviour (Parsonage Lane).

Having circulated the annual crime report, the clerk said she had raised questions with Darren England, asking if the parish council could do more to help combat crime.  Cllrs Orchard and Twist said that the parish council would like to have more detailed reports to know if the PC could be more proactive, as rising crime figures can affect things such as house insurance prices.  The clerk agreed to contact Darren England again.

ACTION: Clerk to follow up with PCSO Darren England to see how the police can be more involved.

183/20   To receive declarations of interest

None.

184/20   To consider actions from the last meeting not otherwise on the agenda

Cllr Twiss said he hoped Mike Brown from DCC Highways would be in touch with Cllr Rowe regarding grit bins.

185/20   Reports from County Council and District Council representatives

Cllr Twiss said it is very much a case of two steps forward, one step back this month.  But the vaccine rollout being delivered at a rapidly escalating pace in Devon and beyond gives a great deal of hope for a measured lifting of current restrictions and a much better summer than 2020, improving all of our mental health and wellbeing, as well as the local economy including jobs and inbound income from a likely ‘staycation boom”.

Covid-19

As we all see from media outlets, infection rates in the UK appear to have peaked and are now beginning to recede due to the impact of lockdown and the vaccination programme to a lesser degree. Thankfully we have no seen COVID variants in our area and with the new door to door testing regime in areas identified let’s hope it remains that way.

Cllr Twiss reported that he was able to visit County Hall last week where a pop-up testing site has been set up  and at full tilt is able to test up to 2,000 people each day, adding to other sites around Exeter. It is quite likely that in due course a vaccination site will also be sited at County Hall to add significant capacity to the programme, as well as more jabs being delivered at local G.P. surgeries and some private pharmacies in supermarket locations that have space to maintain social distancing.

A significant number of beds occupied by COVID patients at the RD&E NHS Trust sites are because of ‘out of area’ patients, but large numbers of frontline staff have been vaccinated and staff numbers returning to work is improving to ease the pressure a little.

Crime figures

Cllr Twiss said he recently met via Zoom Alison Hernandez, the Police & Crime Commissioner for Devon and Cornwall to discuss a wide range of issues and concerns, with Neil Parish our MP sitting in as his post bag is much the same as mine, albeit with a much higher volume of correspondence!

One of the matters raised was a lack of report of crime statistics to Parish and Town Councils by way of a regular report. The Devon and Cornwall Police web site at  https://www.devon-cornwall.police.uk/your-right-to-information/our-people/our-performance/crime-figures/ is now providing regular ‘high level’ data but does not enable you to drill down to parish level.  Cllr Twiss added that for him, he can only refine to Honiton Rural and Honiton Town, which helps, but only a little.

He said all parties had agreed that resources are problematic and that an annual parishes meeting (online and physical to maximise attendance) might have more relevance than bare statistics which are often skewed by one or two rarely occurring crimes and don’t really provide reasons or analysis behind the figures. Cllr Twiss said he was aware this idea has been mooted before and has been trialled successfully in the DCC Axminster Division, but he said he would actively try to make this happen. He circulated the data for Devon and Cornwall for September where the Honiton area features on pages 99 and 100 of the attached document.

Fairer funding for Schools

DCC is part of the F40. ‘Fairer funding for schools’ campaign where we lag significantly behind other counties and is clearly unfair. Cllr Twiss circulated the latest update on the issues facing our schools and education from all f40 members. This briefing has gone to MPs in the f40 areas,

Bridges and structures

For a change something a little more day to day about the work of DCC, said Cllr Twiss.  It’s the time of the year when the RAC Foundation release their annual bridge with 3,105 bridges (defined as structures over 1.5m in span) defined as being substandard. This was 1.6% up on the 3,055 figure twelve months before.  Devon County Council is responsible for more bridges than any other authority in the UK and is recognised as one of the UK’s leading authorities in structures asset management.

The term ‘substandard’ does not mean there is a problem with the bridge, he explained; it means we are managing 233 bridges that cannot carry the full 40 tonnes ‘standard’ highway load and only 3 of these need upgrading.  In 2019 this figure was 244. Ninety of these are ‘clapper’ bridges on Dartmoor National Park, which are performing well, and the remainder are either scheduled for strengthening work or have a weight limit. Those with weight limits are suitable for the road they are on, such as small lanes where large vehicles are unlikely to require access. DCC manage their bridge stock effectively in accordance with national guidelines to maintain the safety of the public.

Devon’s chief engineer made comment to the RAC Foundation following this year’s survey saying “Whilst the number of substandard bridges may appear worrying, there is often a good reason why a bridge falls into this category; it does not mean the bridge is unsafe as it will be managed by the Local Authority usually by a weight limit.

A restriction such as this may be wholly appropriate for the class of road and/or location, however the survey shows local authorities would want to remove 2,256 bridges out of this sub-standard category which can only be achieved by more investment through Government funding.”

The Chair said she would like to reiterate the difficulties experienced by people working from home and pupils home schooling with regard to slow or ineffective broadband.  Cllr Twiss acknowledged that broadband was still a problem in the village particularly, and he hoped to make progress on this very soon.  The Chair thanked Cllr Twiss for his work in the community.

Cllr Bond said East Devon District Council is currently consulting on the issues and options for a revised Local Plan. The questionnaire is here: https://eastdevon.gov.uk/news/2021/01/have-your-say-on-future-developments-in-east-devon-local-plan-consultation/  and it’s important for people to make their views known at this early stage of the review process.  Meanwhile, in the last 3 years, a total of 2,868 new homes were built within the district, which is comfortably over the target of 928 per annum.  The Chair said she welcomed the news that the district had exceeded its housing quota.

Cllr Bond explained that EDDC’s Cabinet had been meeting this evening to discuss whether to part-fund a masterplan for an extension to the Healthpark Industrial site at Hayne Lane. This is a site which was allocated in the Local Plan for employment. Consultants will be looking at the site primarily to establish viability and how best to bring the site forward.  Cllr Bond said she had added a recommendation that one member from Gittisham PC, Honiton TC and Combe Estate be invited to attend meetings of the working group.  The Chair thanked her for stressing Gittisham’s need to be involved in the process.  Cllr Valentine said he wanted to highlight that this is the first stage of the review of the current Local Plan; this is always the publication of an issues and options report, where the district council identifies what it sees as the key issues over the next 20 years.  Cllr Valentine urged the council to express either support for some of what EDDC is saying such as the renewables and energy-saving features, or concern regarding future growth for Honiton.  He reminded members that previous planning applications such as that for the south side of Honiton above the Vale may well come back into focus.  The consultation period expires on 15th March, so Cllr Valentine proposed to study the report and present his findings at the March PC meeting where the parish council can decide on its submission. The Chair encouraged all members to look through EDDC’s report and email him any thoughts.  If anyone would like a copy, please contact Cllr Bond.

ACTION: Cllr Valentine to prepare a report for the March meeting. 

Cllr Twiss left the meeting.

186/20   To consider the following planning applications:

  1. 20/2656/LBC Winsor Cottage Gittisham EX14 3AS Ground floor: remove walls in kitchen/breakfast room and install new door and removal of stone cladding around fireplace and under 2no. windows in lounge. First floor: remove and construct walls and doors in bedroom no.4; create door opening from bedroom no.1 onto landing for bathroom; remove and construct walls in bedroom no.1 to create ensuite and replace existing metal stair balustrade with timber balustrade

Members had no objection to the application.

187/20   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

Cllr Orchard said there were no updates since the last meeting.

  • To receive an update on Highways

Cllr Orchard said the railway bridge at the Forge was inspected the night of 18 January.  On Weds 20 Jan the old A30 under the new A30 dual carriageway was flooded during extended rain; DCC was aware of this, he said.  Cllr Orchard reported that the balancing pond south of Old Elm Rd had been so 70 per cent full, partly due he felt to DCC’s summer 2020 response not to clear the outlet grill.  However since 2nd February the grill has been cleared.  Cllr Orchard said he will get in touch with DCC’s Mike Brown to inform him of a blocked pipe at the entrance to a field on Hayne Lane.

Forthcoming road closures in Gittisham parish:

09 Feb:  Lane to Catshayes Farm: BT pole installations.

22-26 Feb              Chineway to Hare and Hounds. Water works.

24 Feb    Hayne Lane again: Pot hole repairs 24 Feb-05 Mar

Members heard that https://one.network/  is a good guide to all works. You may need to log in to create an account (free) to see forthcoming works up to 3 months hence.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said there was no update on this. 

  • To receive an update on public transport

Cllr Orchard said he had received a refreshingly honest apology from the Stagecoach Operations Manager about the non-arrival of the school bus on 18 December 2020, last day of term.  He said there was nothing else to report, but considering the police annual report is that in the parish there were 40 transport crimes of a total of 87 in the year, something is not adding up.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she had received an email from Adam Clark, Development Officer at Sovereign Housing asking for further information, which she has supplied. Cllr Twist believes his main point was asking about the electrical contractor we would use to install the defibrillator. She responded that the parish council agrees a contractor with themselves and Baker Estates.  The Chair said there was nothing more to be done for now.

  • To consider climate change measures within the parish

Cllr Twist said she had investigated the provision of renewable energy suppliers, of which there were 4 including Ecotricity. However changing companies is not the best route to take, she cautioned, as some companies (especially smaller ones) are going bust with alarming regularity, and your account is transferred by OFGEM to which ever company is prepared to take the accounts.

Electric Vehicle Charging Points

Cllr Twist reported that she had received an email from Alastair Mumford (Corporate Energy Manager, DCC), who stated they were in the process of providing more information to ORCS, and hoped to get back to her in about 4 weeks.  There is additional funding available from the Government, announced yesterday.

Cllr Twist said she had spoken to Bob Nelson the Chair of Broadhembury PC about their EVCPs which have been installed for about 2 years. They received their funding through a grant from the Department of Transport, via the Energy Saving Trust, and received 75 per cent of the cost. They chose Pod Points (EDF) which are accessed via an app.  Cllr Twist said she had also spoken to Talaton’s parish clerk about their plans.  The Chair said perhaps the electric pool car would be worth pursuing alongside the charging point, and encouraged people to come forward with other energy-saving ideas for the parish.

  • To consider parish council support for scam awareness and security

Cllr Twist said that information released last week shows that fraud including credit cards, identity and cyber, is the most prevalent crime in Britain costing £190 billion a year.

ACTION: Cllr Twist to draw up a poster based on Neighbourhood Watch information about vaccine scams, and Cllr Orchard and the clerk to put on noticeboards.

  • To consider limited residential development in the parish

Cllr Valentine said preparations are in hand for having a pre-app meeting with EDDC planning (no date finalised yet). It has been necessary to extend the boundary of the site in a westerly direction for about 10 metres to help with accommodating a turning circle for larger vehicles, extending gardens and helping with surface water attenuation proposals.  It is not anticipated that this will introduce any new planning problem since the previous planning permission granted in 1999 extended the site significantly in a westerly direction. Cllr Valentine reported that we are close to having a preferred scheme and details will be advised asap.  Members agreed they endorsed the progress taking place with the Gittisham CLT, and the work it has been undertaking to date.  Cllr Valentine said the Government appeared to be positive towards community-led developments, as it has recently given a further £4m to the Community Housing Fund.  This is revenue funding, not capital, to help organisations such as CLTs get to the point of securing planning permission.

Cllr Valentine said that EDDC has 30 days from the pre-app meeting to feed back any comments, and after that there is the potential to move forward to submitting a planning application.  At that point, Cllr Valentine said he would like to arrange a community event in March to seek wider community support for the proposal.  Members discussed how this could be organised given the current Covid restrictions in place; the Chair confirmed it was not possible to use the village hall, and thought it was likely the other venues in the village would present the same issues.  It was agreed an outside event might be a possibility, with display boards installed so that people could attend at their own convenience while respecting social distancing.

Regarding the use of CIL funding for a village “gateway”, Cllr Valentine said this was not as straightforward as anticipated.  He had received a message from Tom Vaughan at DCC who said that if the community is considering investing in this, DCC may be able to support it if there is evidence of consultation and community approval.  However, Mr Vaughan described issues with traffic speeds in Gittisham as “perceived”.  Members agreed that the traffic monitoring system had been installed in the wrong location previously, and did not therefore provide the necessary data to show speeding as an issue.

ACTION: Cllr Valentine to speak to Hamish Hall regarding online public consultations.

ACTION: Cllr Valentine to write an article for the Gittisham Gazette asking if people would support the parish council’s investigation into a village gateway.

  • To consider the parish emergency plan

Cllr Orchard said Cllr Rowe had uploaded the old plan and template for the modern plan onto Google Drive.  He added that there was now an additional paragraph on the location of defibrillators and how to use them, as well as ‘phone numbers for external agencies.  Cllr Orchard said there was a need for volunteers to come forward who could act in the event of an emergency weather event.  The Chair said she would contact the group of Covid volunteers, and Cllr Walker suggested one representative in the village, Hayne Farm and Vale respectively would be sensible.  Cllr Orchard said there would also be a private list of vulnerable people in the parish, and he had access to advice from Devon Communities Together on how this could meet data protection law.  The Chair asked for the emergency plan to be completed by the date of the next meeting.

ACTION: Cllr Orchard to write short article for the Gittisham Gazette asking for volunteers who would be able to assist in the case of extreme wet weather (flooding threat), and snow and ice for village, Vale and Hayne Farm areas.

  • To consider the refurbishment and maintenance of the village play area

Cllr Walker reported that a new family in the village had told her how delighted they are with the play area.  She said she would return the hand gel to the entrance, and keep the cleaning rota under review. 

ACTION: Cllr Walker to put hand sanitiser at the entrance to the play area.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said that Len Abbott had unblocked a drain on Honiton Lane where the pond had flooded after recent heavy rain.  He had also found another drain he was unaware of, so he will wait for the water level to drop before he excavates it.  The Chair said the heavy rain had mostly disappeared down the river, thanks to the lengthsman’s excellent work.

188/20   To receive a report from the Chair

The Chair said the off roading situation is improving with the involvement of Combe Estate, DCC  rights of way, Cllr Twiss, the police and locals.  All were using the proper channels, she reported, and thanked everybody for increasing the visibility of this problem.  The Chair said she would be contacting the local parish council chairs.

189/20   To consider a temporary solution to the absence of a postbox in Gittisham village

Members heard that the postbox had been taken down briefly while work continues on the building, but the box has since been reinstated.

190/20   To consider the casual vacancy in Gittisham Vale

The clerk said EDDC had informed her no requests had been received for an election to fill the vacancy, and the parish council could now proceed to co-opt.

ACTION: Clerk to put co-option policy into action.

191/20 To consider updating the parish website to comply with accessibility standards

The clerk said since the resignation of Andy Wilkins, she was looking for a volunteer to update the parish website to ensure it complies with the latest accessibility standards.

ACTION: The clerk to forward details of the requirement to Cllr Rowe, although there is no obligation on him to undertake this if the workload is not manageable with other commitments.

192/20 To approve a supplier for the Gittisham play area maintenance contract for 2021/22

The clerk said she had approached three contractors to invite them to bid for the annual maintenance contract. Members resolved to appoint Michael Poll for another year.

ACTION: Clerk to contact Michael Poll and thank him for his previous work.

193/20 To consider the frequency of parish council meetings, and to discuss the practicalities of returning to face to face meetings from 7th May 2021

Members agreed with the Chair that the schedule of meeting was not onerous, and they resolved to carry on as things stand.  Cllr Orchard added that if parish council meetings were less frequent than once a month, sub-committees would still have to meet for items such as planning.

The clerk explained that from 7th May 2021 the legislation regarding holding remote council meetings is due to end, and it was therefore necessary to plan for meeting face to face.  Prior to the meeting, she circulated guidance from DALC.  Members discussed how meetings could be held face to face, including half the council meeting one month and keeping meetings as short as possible.  Cllr Valentine cautioned that due diligence would have to be observed. Councillors agreed to review the scheme for delegation at next month’s meeting, so that the parish council is prepared to carry on business if there is no change in the legislation.

194/20   To approve the February payments and to note the current bank balance

It was resolved to approve the following payments:

1080       F J Clampin                          £225.52                 Clerk’s salary & expenses

1081       Combe Estate                      £10         Play area rent 01/01/2021-25/12/2030

1082       Gittisham PCC                     £157       Gittisham Gazette printing

1083       Gittisham PCC                     £23.50   Gittisham parish room hire 2020

1084       Len Abbott                            £84         6 hours lengthsman work, Jan 2021

1085       Arthur J Gallagher Insurance £266.81 public liability insurance (lengthsman)      

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £17,261.44 (which includes the £7,000 in the business reserve account). 

195/20   Clerk’s Report

The clerk said the alternative laptop was out of stock.  She explained that Cllr Rowe was due to attend DALC’s Being a Good Councillor four-part course in March, which the PC had approved at a previous meeting.  Regarding dog poo bins at Hayne Farm, she said she had not yet received a reply to the PC’s message to Baker Estates.

ACTION: Cllr Valentine to ask his son for recommendations of in-stock laptops. 

196/20   For information only; items for the forward agenda

Internal auditor’s contract 2021/22; website; face-to-face meetings, review of any outstanding policy documents

197/20   To consider any late entry correspondence

The Chair said she was pleased to see how proactive councillors had been.

198/20   Date of next two meetings  

Wednesday 3rd March and Wednesday 7th April 2021 at 7.30pm via Zoom.  Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

There being no further business, the meeting closed at 2100 hrs.

Chair…………………………………….

3rd March 2021

Parish Council agenda 3 March 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

25th February 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held via Zoom on Wednesday 3rd March 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/85253542815?pwd=Z3J3cmdMM3Q0eXBFc0ZwdmJjeHJjZz09

Meeting ID: 852 5354 2815

Passcode: 887729

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 3rd February 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/rear storey extension

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices (Cllr Orchard)

b) To receive an update on highways (Cllr Orchard)

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)

d) To receive an update on public transport (Cllr Orchard)

e) To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)

f) To consider climate change measures within the parish (Cllr Twist)

g) To consider parish council support for scam awareness and security (Cllr Twist)

h) To consider limited residential development in the parish (Cllr Valentine)

i) To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)

j) To consider the refurbishment and maintenance of the village play area, and approve the annual play area inspection visit (Cllr Walker)

k) To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

  1. To receive a report from the Chair
  2. To consider updating the parish website to comply with accessibility standards
  3. To approve the internal auditor for 2021-22
  4. To consider the practicalities of returning to face-to-face meetings from 7th May 2021 including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)
  5. To approve the March payments and to note the current bank balance:

F Clampin £224.86 + £1.51 clerk’s salary & expenses

F Clampin £629 reimbursement for laptop computer

F Clampin reimbursement for Microsoft Office £59.99

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60

DALC 2 x sessions Being a Good Councillor training @£18 each inc VAT (Alex Rowe) £36

NEST (clerk’s pension) £22.48

  1. To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy and code of conduct
  2. Clerk’s report
  3. For information only; items for the forward agenda
  4. To consider any late entry correspondence
  5. To note the date of the next two meetings, Wednesday 7th April and Wednesday 5th May 2021 at 7.30pm. 

Temporary road closure, Hayne Lane 24th Feb – 5th March 2021

ROAD TRAFFIC REGULATION ACT 1984
SECTION 14
THE COUNTY OF DEVON (TEMPORARY RESTRICTION) (HAYNE LANE, GITTISHAM)
ORDER 2021
TEMPORARY PROHIBITION OF THROUGH TRAFFIC & PARKING
NOTICE is hereby given that Devon County Council has made the above titled order.
From WEDNESDAY 24 FEBRUARY 2021
for a maximum of 18 months
Anticipated Finish FRIDAY 5 MARCH 2021
No person shall cause or permit any vehicle to proceed or wait on the sections of Affected
Roads.
Roads affected –
HAYNE LANE, GITTISHAM
The alternative, signed, route for vehicles will be via – HAYNE LANE, DEVONSHIRE
ROAD, HEATHPARK WAY, A375, BEECH WALK, HAYNE LANE AND VICE VERSA
This temporary restriction is considered necessary to enable –
DEVON HIGHWAYS – SURFACING AND ASSOCIATED WORKS
For additional information contact:
SKANSKA UK
Telephone: 0330 105 2676