Fiona

Held in Gittisham Parish Room

Present:

Village ward: Cllr A Rowe, Cllr D Valentine, Cllr G Pester

Vale ward: Cllr A Powell, Cllr A Rye, Cllr P Orchard

In attendance: Cllr Richard Jefferies (DCC), 1 member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr Alasdair Bruce (EDDC), PCSO Darren England

1/26 To elect a Chair

Cllr Valentine nominated Cllr Rowe for election as Chair for 2026/27.  This nomination was seconded by Cllr Orchard.  A roll call of members present at the meeting was then taken.  It was then resolved by a unanimous decision that Cllr Rowe be elected Chair for 2026/27 of Gittisham Parish Council. 

2/26 To elect a Vice Chair

Cllr Rowe nominated Cllr Orchard for election as Vice Chair for 2026/27.  This nomination was seconded by Cllr Rye.  A roll call of members present at the meeting was then taken.  It was then resolved by a unanimous decision that Cllr Orchard be elected Vice Chair for 2026/27 of Gittisham Parish Council. 

3/26 To receive the Chair’s and Vice Chair’s Declaration of Acceptance of Office

In accordance with Section 83 of the Local Government Act 1972, Cllrs Rowe & Orchard made a Declaration of Acceptance of Office.

4/26 To accept and approve apologies

Apologies were received and accepted.

5/26        To confirm the minutes of the meeting held on 2nd April 2026

The minutes of the meeting held on 2nd April 2026 were confirmed and signed by the Chair.  

6/26        To receive the Beat Manager’s Report

February 2026

Longlands Way: 1 x violence & sexual offences

Parsonage Lane: 1 x other theft

Laburnum Close: 1 x drugs

March 2026

Parsonage Lane: 3 x violence & sexual offences

7/26        To receive declarations of interest

None.

8/26        To consider actions from the last meeting not otherwise on the agenda

Cllr Powell said he had been discussing the problem of flytipping with Justin Lascelles at Combe Estate, and reported that he (Cllr Powell) had put up some more anti-flytipping posters in hotspots.  Members discussed buying trail cameras to position discreetly at various locations throughout the parish, including those with recyclable batteries.  Cllr Powell said if car number plates are captured, it can lead to successful prosecution.  The clerk advised approaching PCSO England about the legality of this, in case there could be some data protection issues.

9/26 To receive reports from County Council and District Council representatives

Members noted Cllr Jefferies’ report as given at the annual parish meeting, which preceded the annual parish council meeting.

Cllr Bruce did not send a report this month. 

10/26   To consider the following planning applications:

a) 26/0570/FUL – 1 Hamlet Cottages Weston EX14 3PB – Change of use of existing outbuilding to hair salon with alterations to fenestration and construction of a new roof

b) 26/0457/LBC – 2 Mitchell Cottages Gittisham EX14 3AF – Re-slate roof (re-using where possible) & extend existing ventilation through rear roof space; repairs to chimney stack; replacement of cement render to front elevation with lime equivalents; refurbishment of the stone and timber windows WG1, WG2, WG3, WF1, WF2, WF3 & WF4; replace external suspended ceiling; internal replacement of cement plaster with lime, and installation of ventilated panelling to defective timber framed and party wall.

Members had no objections to the above applications.

11/26     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Powell reported that Matt Barrow from Connecting Devon & Somerset (CDS) was due to contact the clerk to explain the process for claiming the £20,000 which CDS has offered towards the installation of full fibre broadband.  Tom Hills of Radio Fibre has had verbal confirmation from Combe Estate that the figure offered of £5 / metre as compensation is acceptable.  Cllr Powell said there were also signed expressions of interest from residents, so he was confident the roll-out will happen.  As management of the Combe Estate has since 1^st April passed to trustees and is now an incorporated company led by Karissa Marker, members agreed to invite Ms Marker to a future parish council meeting or to a separate meeting with councillors.  

ACTION: Clerk to contact Karissa Marker.

• To note the latest planning decision notices

1. 26/0659/LBC Rapshayes Farm Gittisham EX14 3AB – To take down existing wall to barns 1 and 2 and rebuild as masonry cavity wall with stone face.  Application withdrawn.
2. 25/0660/VAR Rapshayes Farm Gittisham EX14 3AB – Variation of Condition number 2 (approved plans) on planning permission 20/0781/FUL (Conversion of barn to holiday let accommodation).  Application withdrawn.

• To receive an update on Highways 

04–22 May 2000–0600hrs Construction / Improvement/Upgrading – A30 westbound and eastbound, Daisymount to Turks Head junctions.

Cllr Powell reported that Awliscombe PC and others have joined DCC’s road warden scheme, and he suggested Gittisham might like to do the same.  DCC provides Chapter 8 training on how to carry out works safely on the highway, and attendees are instructed in how to fix potholes.  They are given a palette of tarmac.  Cllr Rye said she would be interested in attending, and Cllr Powell said he would also enquire if Fabian Trim as lengthsman would attend.  Members discussed storage for the palette and other materials.  Cllr Jefferies added that there is some DCC funding available.

ACTION: Chair to write a short article for June’s gazette to encourage residents to get involved.

ACTION: Cllr Jefferies to forward an explanatory handbook to Cllr Powell.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The clerk reported that GPC had received £27,090.88 in CIL receipts from East Devon District Council.  According to EDDC, a local council must use CIL receipts passed to it in accordance with the CIL Regulations 2010 to support the development of the local council’s area, or any part of that area, by funding:

a)           The provision, improvement, replacement, operation or maintenance of infrastructure;

b)           or anything else that is concerned with addressing the demands that development places on an area

Councillors agreed to reflect on ways of spending these funds and to come to the next meeting with suggestions for how to take this forward.  A public consultation is advisable.

ACTION: Clerk to circulate EDDC’s email outlining the terms and conditions.

• To receive an update on public transport

Cllr Orchard said that the solar panel and the floodlight had been removed or stolen from the Vale bus shelter.  Councillors agreed to replace them in the autumn, when the need for light is greater. 

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Pester said that he had contacted a range of wildlife organisations and individuals who would be interested in visiting the parish to see what could be done to improve biodiversity.  Councillors agreed that a “Green Gittisham” event could be arranged for February next year, with stalls and workshops.  Cllr Jefferies offered to help as he is EDDC’s cabinet member for biodiversity.  He added that EDDC’s countryside team has lots of equipment.

Cllr Rye said she thought residents of Hayne Farm would be interested in installing swift / swallow boxes.  She expressed an interest in organising an event to replant the hedge at Hayne Farm.

Members agreed to remove the rewilding proposals from the agenda.

• To consider limited residential development in the parish

Members noted Cllr Valentine’s report as given at the annual parish meeting, which preceded the annual parish council meeting.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, including a footway close to the Otter Inn

There was no update this month, although Cllr Jefferies offered help to move this project forward.

• To consider the refurbishment and maintenance of the village play area

The clerk said she had not yet received Michael Poll’s advice on how best to maintain the pétanque court, but she would follow up.  Cllr Powell suggested Terram matting as a solution, which you roll out and use to play.  The Chair reported that he had spoken to some of the younger residents of the parish, who have asked for the swing to be fixed and the goalposts moved.  Cllr Powell said the Men’s Shed in Ottery had agreed to refurbish the bench for £60, and it is now in a queue of items to be fixed.  Cllr Pester said he had been adding the new parish council stickers to items in the play area, and he added that the sign had been installed.

• To consider the scope of future lengthsman work

The clerk agreed to check with DALC or EDDC when would be a suitable time for hedge strimming, as some residents were unhappy with the timing on a previous occasion.  Members agreed that places such as blind bends on Parsonage Lane would need doing for safety reasons.  The Chair said EDDC had advised him that strimming the river would need to be done soon.  Cllr Powell said he would pass on Cllr Valentine’s request to Fabian Trim for Dark Lane hedges to have some work.    

12/26     To receive a report from the Chair

The Chair said there was no update this month.

13/26     To approve the May payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £6.75 expenses (travel Ottery – Gittisham 7.5-mile round trip x 2 for minutes & April meeting @0.45p / mile)

Michael Poll £75 play area grass cut (inv. ref. 10489)

Gittisham Gazette printing costs, Jan &April £30

Gittisham PCC, parish room hire Jan–April £60

Community First Trading annual insurance policy £473.26

Present for Carol Hall £tbc

NEST (clerk’s pension) £28.98

Members heard that the current bank balance stands at £54,376.74 (which includes approximately £7,332.29 in the business reserve account).  The clerk agreed to look into setting up another bank account for the CIL money, and to make progress on adding and removing signatories.

Councillors agreed expenditure of £75 for the former Chair’s present, and the Chair said he would ask Hamish Hall for suggestions.

14/26     To consider and adopt the parish council’s standing orders

Members resolved to adopt the parish council’s standing orders.

15/26     To review the parish council’s fixed asset register

Members noted the fixed asset register.

16/26     To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards

The clerk agreed to follow up with Ben Somers (carpenter) regarding the refurbishment of the village noticeboard.

17/26     To consider the casual vacancy in Gittisham Village ward

The clerk said if EDDC receives no request for an election at the end of a period of 14 working days from 26th May (ie by 15^th June), the Democratic Services Department will advise GPC that it may co-opt.

18/26     Clerk’s report

None.

19/26     For information only; items for the forward agenda

Annual accountability & governance.

20/26     To consider any late entry correspondence

The Chair reported that Websites Ahoy would be fixing the email address issue.  Members agreed to look over their current biographies on the website, update or replace if missing and send a headshot to the Chair.

The clerk agreed to circulate new Register of Interest forms.

21/26     Date of next two meetings  

Thursday 4^th June and Thursday 2^nd July 2026 at 7.30pm

There being no further business, the meeting closed at 2105 hrs.

Chair…………………………………….

4th June 2026

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr G Pester

Vale ward: Cllr P Orchard, Cllr A Powell

In attendance: one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Rye, Cllr Alasdair Bruce (EDDC)

173/25 To accept and approve apologies

Apologies were received and accepted.

174/25        To confirm the minutes of the meetings held on 5th March 2026

The minutes of the meeting held on 5th March 2026 were confirmed and signed by the Chair.  

175/25        To receive the Beat Manager’s Report

January 2026  [unchanged since previous meeting]
Longlands Way: 1 x other theft

176/25        To consider declarations of interest

None.

177/25        To consider actions arising from the last meeting not otherwise on the agenda

The clerk passed on a new battery for the Hayne Farm defibrillator to Cllr Powell.  Cllr Valentine said he had ordered replacement pads for the village defibrillator.

178/25        To receive reports from County Council and District Council representatives

In his absence, Cllr Bruce sent the following report: “This will be my last report for your retiring Chair of Gittisham Parish Council.  Carol has been a strong force for good in your village and I know will be greatly missed.  In my experience as a district councillor, she has been most helpful and supportive in helping me understand the particular aspects that impact this ward, whilst also holding me to account if I missed anything!  I for one will very much miss her good counsel.  I wish her all the best.

“Potholes have been dominating my inbox, no surprise there I hear you say.  What I am surprised at is the blizzard of road closures, especially around the Easter break.  Yesterday, in my area I encountered six roads closed both major and minor.  In two instances diversions from a main road sent you down roads that were closed further along!  This is just plain bonkers.  No information was visible as to where the works were and how long they would be in place (one stretch on the Stockland hill road is about seven miles long).  In this day and age this lack of information is completely unacceptable.  I hate to think of the chaos and mayhem that locals and visitors will experience this Bank holiday.  I have sent an email to cabinet members at `Devon County council, demanding urgent action around what appears to be an unplanned and uncoordinated approach to the state of our roads.

“A motion is possibly coming to full council later this month with a view to garner a statement that a tourist tax will not be imposed by EDDC.  I have been asked for my support, but I have reservations.  My first is around how much impact this may have on our already struggling tourist industry, both positive and negative.  Secondly, it is not always clear where any collected revenue would go and who would oversee it.  If it was properly ring-fenced for purely supporting the industry it was levied by, for example, in improving and upgrading facilities used by tourists and locals alike, toilets springs to mind, then it might be worth considering. However, my fear is that it may get absorbed into a general fund with little, if any, targeted at where it’s going to benefit those that paid it.  I’m sure the debate will be lively and passionate.

“Finally, I am struggling to get action on a number of enforcement actions in our area. This is mainly due to the council only having three enforcement officers (two as I write this).  Given the size of our district, and the volume of applications which need an eye on, I’m frankly staggered that this critical part of our planning responsibilities has been allowed to deteriorate to this level.  In my view, until this is addressed, how can we be confident that rogue builders will be held to account, and the wholesale abuse of our planning rules run amuck?

So, on that less than positive note, I wish everyone a safe and pothole free Bank Holiday.”

The clerk said she would contact Cllr Bruce regarding Combe Estate’s concerns over the recent spate of flytipping.  Justin Lascelles has asked if EDDC can suggest a way of disposing of the growing volume of flytipped materials without additional expense or increased paperwork. 

ACTION: Clerk to ask PCSO England for more anti-flytipping signs.

Cllr Jefferies did not send a report this month. 

179/25 To consider the following planning application:

a)           25/0369/FUL – Roebuck Farm Weston EX14 3PB – Proposed MOT station, hard-standing and widened access track (retrospective) and surface water drainage works

Cllr Orchard said one of the reports with the above retrospective application contained a reference to the widening of a track, but it’s not clear whether this is retrospective or a future possibility.  As before (June 2025) members objected to this application which risks increasing vehicle movements in the surrounding area.  They also expressed concern and disappointment that the felling of several mature trees had taken place outside the context of a planning application and during bird nesting season.

ACTION: Clerk to clarify track widening reference with EDDC.

180/25 To receive reports from councillors on areas of responsibility and actions since the last meeting

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Rowe reported that since the last meeting, Tom Hills of Radio Fibre has been in dialogue with Combe Estate’s land agent to try to agree compensation payments to the tenant farmers and negotiate the fee for the wayleaves.  Cllr Rowe said he had asked Tom Hills whether or not he believed the infrastructure would soon become obsolete.  But Tom Hills has replied to say that the government funding is available, and it will be a government-owned piece of infrastructure that is free for any other provider to use once installed.  He also added that residents using Starlink will not be refused broadband vouchers, as it is not deemed to be a counter-service to fibre broadband. 

Cllr Powell said he would draft an email to Connecting Devon & Somerset to request £20,000 to cover the wayleaves and solicitors’ fees.  Members agreed that bartering was time-consuming and it is important to press ahead.

ACTION: Cllr Powell to draft an email that the clerk will send to CDS.

• To note the latest planning decision notices
  • None.
• To receive an update on Highways 

04–22 May 2000-0600hrs Construction / Improvement/Upgrading – A30 westbound and eastbound, Daisymount to Turks Head junctions.

14 May 0930–1530. Road through Alfington closed for Openreach pole test.

The Chair said it was disappointing that the meeting between Tom Cox, DCC’s NHO, parish councillors and the tenant farmer had not gone ahead.  But it was noted this meeting has been postponed, not cancelled.  Cllr Rowe said that Network Rail’s assertion that it has fixedthe blockage at e4 / 483a near the Iron Bridge is false.  He added that the flood gauge underneath the Iron Bridge junction is now at the correct height.

ACTION: Clerk to write to Network Rail again about the blockage at e4 / 483a.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

There was nothing to report this month.

• To receive an update on public transport

There was nothing to report this month.

• To consider updating the parish emergency plan

Councillors discussed buying a salt spreader for the parish, and mulled over various different models.

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Councillors decided on various small ‘wins’ that would reflect the parish council’s commitment to mitigating the effects of climate change and help make Gittisham greener.  It was agreed to buy some owl boxes, and encourage the public to suggest locations where they can be installed. Councillors are also hopeful of organising a bird box making session and a nature-type event in the village play area, perhaps in connection with the Devon Wildlife Trust (DWT) and / or RSPB.  The parish council will be promoting no-mow May next month; this is turning into an annual event that allows wildflowers to bloom, providing vital nectar for pollinators and increasing biodiversity.  Cllr Powell reported that a new management company will be in place at Hayne Farm in the near future, and therefore Cllr Rye will be able to discuss the hedges with the new company.

ACTION: Cllr Rowe to write an article for the gazette, encouraging residents to get involved.

ACTION: Cllr Powell to contact the person in Broadhembury who ran a bird box-making workshop.

ACTION: Cllr Pester to contact DWT about a bat detector.

ACTION: Cllr Rye to apply to the Woodland Trust for a hedge pack. https://www.woodlandtrust.org.uk/plant-trees/schools-and-communities/

• • To consider limited residential development in the parish

Cllr Valentine said he would be meeting the GCLT mentors and Combe Estate next week to discuss next steps and how to mitigate the huge increase in costs from EDDC outsourcing solicitors’ work.  He added that he would like to hold another community event in the next few months to update the public about the developing situation and introduce those who are unaware of the GCLT to the project.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

There was no update this month.

• • To consider the refurbishment and maintenance of the village play area

Members discussed the current state of the petanque court, and how to reduce the amount of weeds.  The clerk agreed to contact Michael Poll for his advice.  Cllr Pester said that Taylor Signs in Honiton would have the signage ready at some point w/c 6^th April.  Members noted the annual play area inspection report, which did not flag up any major issues.  Cllr Powell said the bench was looking rather wobbly and could do with some treatment, and suggested taking it to the Men’s Shed in Ottery.  In addition, the bug hotel is missing some rooms, and Cllr Powell suggested putting out an appeal for spare broom handles which can be cut up and holes drilled in them.  Members also heard that there are three dead trees in the wild area.  The Chair said while it was too late in the year for planting, any interested families can make it known that they would like to fund replacement trees.

ACTION: Clerk to contact Michael Poll about weeds, and also ask whether he can cast an eye over the timber work of the play equipment and see if anything needs replacing / repairing.

• • To consider the work of the parish lengthsman

The clerk said Justin Lascelles was investigating who is responsible for the road surface outside the Dower House, as discussed at the March meeting.  Cllr Powell agreed to talk to Fabian Trim about it and see if he could make recommendations.

181/25     To receive a report from the Chair

The Chair said Michael Poll had done an excellent job in sprucing up the village bus shelter, adding some shelves and painting it inside and out.  It’s hoped the Vale bus shelter can get similar treatment in the near future. 

The Chair said she would be standing down from the editor role of the Gittisham Gazette.  Members discussed the future direction and format of the gazette, which has been in existence since at least the 1990s.  Cllr Rowe agreed to lead a new automated email system and website format for the gazette, to which people can subscribe.  He added that one option would be to ask local businesses to advertise, which could pay for hard copies in future if needed.

ACTION: Clerk to ask Michael Poll if he can work on the Vale bus shelter.

182/25    To approve the April payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £8.45 expenses (travel Ottery – Gittisham 7.5-mile round trip x 2 for agenda & March meeting @0.45p / mile + stamp £1.70 for VAT rebate application)

HMRC (clerk’s tax, payable via F Clampin, see explanation below) £1.60

DALC annual subscription £465.82 (inv. ref. 7364)

Michael Poll £280 bus shelter refurbishment (inv. ref. 10478)

Michael Poll £75 play area grass cut (inv. ref. 10480)

Michael Poll £75 play area grass cut (inv. ref. 10485)

Gittisham Gazette printing costs, £180

Gittisham PCC, parish room hire £120

Alvian Play & Recreation £102 (annual safety inspection, village play area)

NEST (clerk’s pension) £28.98

The clerk said she would pay HMRC with her personal debit card.  She will circulate the confirmation email when paid.  Members heard that three years’ worth of VAT rebates had been claimed totalling £1,811.76, and one half of the annual precept received.  The current bank balance stands at £29,450.70 (which includes approximately £7,309.30 in the business reserve account). 

183/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards.

Members agreed with Cllr Rowe’s suggestion that the Gittisham website was due a refresh.  He added that some people find the site difficult to use on their mobile ‘phones.  All agreed to encourage residents to send in photos that could be used for the site.

ACTION: Clerk to contact Websites Ahoy about a refresh.

184/25 To update the parish council’s bank mandate and add new authorised signatories

Members resolved to remove Carol Hall and Janet Twist as authorised signatories.  Members agreed to add Peter Orchard, Gary Pester and Alex Rowe as authorised signatories, with Alex Rowe appointed as the account administrator.

185/25 Clerk’s report

The clerk said she could not make the date of the May meeting, so it would be necessary to reschedule.

186/25     For information only; items for the forward agenda

Cllr Valentine led all members in a thank you to Carol Hall.  This was Cllr Hall’s last meeting as Chair, as she has tendered her resignation as a parish councillor.  All present thanked Carol for her outstanding service to the local community and dedication in leading the parish council, and said she would be greatly missed.

Standing orders and election of a new Chair on the agenda for next month.

187/25     To consider any late entry correspondence

None.

188/25     Date of next two meetings  

Thursday 14^th May and Thursday 4^th June 2026 at 7.30pm

There being no further business, the meeting closed at 2105 hrs.

Chair……………………………………. 

14th May 2026

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr G Pester

Vale ward: Cllr P Orchard

In attendance: Cllr Richard Jefferies (DCC), one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Powell, Cllr A Rye, Cllr Alasdair Bruce (EDDC)

155/25 To accept and approve apologies

Apologies were received and accepted.

156/25        To confirm the minutes of the meetings held on 5th February 2026

The minutes of the meeting held on 5th February 2026 were confirmed and signed by the Chair.  

157/25        To receive the Beat Manager’s Report

January 2026
Longlands Way: 1 x other theft

158/25        To consider declarations of interest

Cllr Rowe declared an interest in agenda item 11 (minute ref. 165/25) as he is due to be reimbursed by the parish council.

159/25        To consider actions arising from the last meeting not otherwise on the agenda

None.

160/25        To receive reports from County Council and District Council representatives

Cllr Jefferies reported that DCC had approved its annual budget, which prioritises roads and children’s services.  He added that there is a big campaign running county-wide to increase take-up of fostering.  There will be an extra £15m available for highways, which he said was welcome in the wake of January’s floods.  He said he had been corresponding with Cllr Rowe about the flooding issues at Iron Bridge and the incorrect depth gauge.

As regards broadband, members asked if Cllr Jefferies could have any input with Connecting Devon & Somerset.  The owner of Radio Fibre (the company working towards bringing full fibre broadband to Gittisham village) has said funding up to £20k is needed towards work on the wayleaves agreements and crop damage payments.  Cllr Jefferies said he would speak to the appropriate people to find out what can be done.

Members heard that Exeter City Council’s elections will be going ahead in May. 

Cllr Bruce did not send a report this month.  Cllr Valentine reported that he would be discussing with Cllr Bruce EDDC’s procedures for outsourcing some council work.  Hiring external solicitors for EDDC to complete agreements etc for the Gittisham CLT has led to a sharp increase in costs, which Cllr Valentine said were unacceptable.

Cllr Jefferies left the meeting.

161/25 To consider the following planning application:

a)           26/0156/LBC – 2 Riverside Cottages Gittisham EX14 3AE – Single storey rear extension with rooflight interlinking with existing small rear extension and existing wraparound side/rear extension; replace corrugated sheeting on existing small rear projection to match existing; block up window on original rear wall; block up external door into utility; reconfigure shower and create new door opening from bedroom into shower

Councillors resolved to have no objection to the application.

162/25 To receive reports from councillors on areas of responsibility and actions since the last meeting

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Rowe reported that the owner of Radio Fibre, Tom Hills, says the process has not been plain sailing, which members agreed was to be expected.  Costs have escalated and Mr Hills is keen for the parish council to request additional funding from CDS.  He would like to meet the Chair and Cllr Rowe to map out a route from Truances Dairy into the village that avoids being on estate land. 

Cllr Orchard questioned the wisdom of pressing ahead with a fibre solution; he argued that this technology could be obsolete in a very short period of time, to be replaced by satellite connections.  Cllr Rowe agreed to get Tom Hills’ view on this.  Cllr Rowe added that Government funding is available for the fibre infrastructure and it might be wise to apply for it as a back-up, in the event of satellite or another future technology failing. 

• To note the latest planning decision notices
  • 25/2524/FUL Shermans Farm Gittisham EX14 3AU – Covered farmyard manure store.  Approval.
• To receive an update on Highways 

02–21 March 2000–0600hrs Inspection/Survey – A30 both directions, Honiton to Rawridge carriageway closure for inspections.  Diversion via A35 & A358, A30 west to Upottery.

16 March–11 Apr 1900–0600hrs Drainage – A30 Exeter to Honiton. Mobile lane closure for gully cleaning.

Cllr Rowe added that Network Rail are carrying out maintenance on the track and cutting by the Forge, which will last for four weeks beginning 2^nd March. 

The Chair and Cllr Rowe reported that they had had a productive discussion with Tom Cox, DCC’s NHO and the tenant farmer looking at flooding near the Iron Bridge and how to slow down run-off.  There is a culvert which needs clearing belonging to Network Rail.  The Chair added that the lengthsman had also made a difference clearing out beyond Gittisham Farm.  She thanked Cllr Rowe for liaising with Tom Buxton-Smith at EDDC, which has resulted in the contractor drilling larger holes in the wall running along the river near Eveleigh’s Cottage.

ACTION: Clerk to write to Network Rail about the blockage at e4 / 483a, and also to alert PCSO England to this in case he can raise it with them.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

There was nothing to report this month.

• To receive an update on public transport

Cllr Orchard reported that the Stagecoach bus had failed to pass through Gittisham village several times during February.

• To consider updating the parish emergency plan

Cllr Rowe said it would be a good idea for a parish councillor to attend one of the online workshops run by Devon Communities Together, designed to help communities respond in an emergency.  The online course will explain how to set up an emergency hub and how it functions.

ACTION: The clerk agreed to investigate and circulate details to members.

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

There was nothing to report this month.

• • To consider limited residential development in the parish

Cllr Valentine said he would be meeting the GCLT mentors next week to seek advice on the huge increase in costs from EDDC which is outsourcing solicitors’ work to be able to proceed with the S106 agreement for the site.  The GCLT board is due to meet on 1^st April.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

There was no update this month.

• • To consider the refurbishment and maintenance of the village play area

Cllr Pester said that Taylor Signs in Honiton (who are designing the interpretation boards) could also create a sign for the play area, which would measure approximately 600x400mm at a cost of £49 + VAT.  He said they could also print a minimum of 44 parish council logo stickers for £80 + VAT.

ACTION: Clerk to circulate inspector’s recommendations for signage to Cllrs Pester & Rowe.

• • To consider the work of the parish lengthsman

The Chair reported that the lengthsman had been busy seeing to various spots across the parish.

163/25     To receive a report from the Chair

The Chair said Michael Poll would be carrying out a minor refurbishment of the bus shelter, including some new shelves and a coat of paint.  Structurally he says it is fine.  She added that she had received some signs from the police designed to deter flytippers.

164/25    To appoint Bluechip Payroll to carry out the annual audit & governance review 2025-26

Members resolved to appoint Bluechip Payroll for another year for the annual audit and governance review.

165/25    To approve the March payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & February meeting @0.45p / mile)

HMRC, clerk tax £1.60

Charlie Hopkins (planning consultant) £1,000

Cllr Rowe left the meeting.

Cllr Alex Rowe, reimbursement for train journey £72.87 & tube ticket £6.40 to House of Lords, STAR Council Awards £79.27

Cllr Rowe returned to the meeting.

Fab Trim Landscaping lengthsman work (inv. ref. INV-000035) £100

Fab Trim Landscaping lengthsman work (inv. ref. INV-000037) £100

NEST (clerk’s pension) £28.98

The clerk said she would pay HMRC with her personal debit card because of issues receiving a code by telephone to access the GPC online tax account.  (This has been resolved since the meeting.)  She will circulate the confirmation email when paid.  Members were informed that the current bank balance stands at £22,857.64 (which includes approximately £7,309.30 in the business reserve account). 

166/25   To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct

It was resolved to approve the above policies.

167/25   To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management

It was resolved to approve the above policies.

168/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards.

Members discussed the possibility of ordering a grit spreading machine and some new benches, and Cllr Orchard agreed to talk to some Vale residents.  It was agreed that the telephone box and the Vale bus shelter could do with a coat of paint.

The clerk agreed to write a paragraph for the gazette inviting people to apply for project funding under S137, which is not for individuals.  Cllr Valentine suggested the village hall committee could approach the parish council this way for funding for equipment such as adult exercise bikes, which would be for community use.  Cllr Valentine said as he is on the village hall committee, he would have to declare an interest.

Members discussed finding an alternative store to Curlditch for the sandbags, and Cllr Valentine cautioned against erecting a shed that would require planning permission (depending on its size).

ACTION: Clerk to ask Michael Poll if he can paint the telephone box.

169/25 Clerk’s report

The clerk said it was unlikely she could make the date of the May meeting, so it may be necessary to reschedule.

170/25     For information only; items for the forward agenda

Cllr Valentine said he had ordered some replacement pads for the village defibrillator, and the clerk added that she had ordered a new battery for one at Hayne Farm.

171/25     To consider any late entry correspondence

Cllr Rowe reported back from his trip to the House of Lords for the STAR Council Awards.  Members agreed with the Chair’s comments that his nomination was well deserved.

Cllr Rowe said a resident had enquired about the state of the track by the Dower House, where the surface has become very uneven towards the church.

ACTION: Clerk to raise with Combe Estate.

172/25     Date of next two meetings  

Thursday 2nd April and Thursday 7th May 2026 (tbc) at 7.30pm

There being no further business, the meeting closed at 2125 hrs.

Chair……………………………………. 

2^nd April 2026

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr G Pester

Vale ward: Cllr A Powell, Cllr A Rye

In attendance: Cllr Alasdair Bruce (EDDC), one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr P Orchard, Cllr Richard Jefferies (DCC)

Before the start of the meeting, the Chair said the parish council sent its condolences to the family of Sasha Lawton and to Michael Harris at Combe Farm, following Sasha’s death.

One member of the public (a local farmer) spoke regarding recent flooding, particularly at Iron Bridge. He said he could only carry out work on his own land (which he has done), but he was not insured to unblock or repair drains on the public highway. He argued that until Devon County Council is in a position to clean out the culverts in the area, people will see little improvement. The Chair explained that the lengthsman and Cllr Rowe would be meeting another local farmer to look at where water could be diverted and ditches cleared. The clerk
said she had emailed Devon County Council, the police & National Highways (NH) expressing the parish council’s concerns about the Iron Bridge issues, including the lack of lighting. NH has replied to say when the road floods under the bridge, for safety reasons they have to close the A30 slip road. NH has written to DCC on several occasions stating that maintenance and intervention is required under the junction, as this does cause them problems with the main A30. On a positive note, Cllr Rowe said the flood gauge there is now positioned at
the correct height.

ACTION: Cllr Bruce to contact Cllr Jefferies explaining the farmer’s position and that of the parish
council.

139/25 To accept and approve apologies

Apologies were received and accepted.

140/25        To confirm the minutes of the meetings held on 8th January 2026

The minutes of the meeting held on 8th January 2026 were confirmed and signed by the Chair.  

141/25        To receive the Beat Manager’s Report

December 2025
Hodges Close: 1 x violence & sexual offences
Rowan Close: 1 x possession of weapons

The clerk reported that PCSO England has been in touch with EDDC regarding the installation of cameras to prevent flytipping, but needs to discuss data protection issues with them. PCSO England encourages people to keep reporting flytipping, and members heard he has also spoken to Devon Highways about the lack of lighting at Iron Bridge and the flooding issue.

142/25        To consider declarations of interest

None.

143/25        To consider actions arising from the last meeting not otherwise on the agenda

Cllr Rowe said he had been to a meeting at Honiton Town Council to discuss Local Government re-organisation. He explained that people at the meeting had discussed how reporting would work between parish, town councils and a future unitary authority but the meeting was inconclusive.

Cllr Rowe confirmed he would be attending the STAR Council Awards at the House of Lords on 24th February. He has been nominated in the Young Councillor of the Year category.

ACTION: Clerk to write a press release about Cllr Rowe’s nomination.

144/25        To receive reports from County Council and District Council representatives

Cllr Bruce said it’s fair to say that January has been dominated by storm after storm. He said EDDC officers have been hard pressed to keep up with ongoing issues, particularly around flooding. On which subject, for the village of Feniton, it’s with considerable relief that the new flood alleviation scheme has performed as it was designed to do. Cllr Bruce understands there have been some isolated incidents of flooding in the ward which are being looked at to try and mitigate for the future.

Whilst talking about Feniton, Cllr Bruce referred to a complaint he had submitted regarding the cancellation of the planning meeting on 27th January, as this has ramifications for the area. The meeting was due to debate a major housing application, which understandably, had drawn a lot of local concern. When the Met Office issued an amber warning for the day of the meeting due to potential impact of storm Chandra, Cllr Bruce expected the Chair to cancel the meeting. However, the cancellation finally came early on the same day as the meeting. Cllr
Bruce said he considered this unacceptable, due to the nature and level of the danger to those wishing to travel to the meeting. Cllr Bruce has therefore requested an enquiry to establish a protocol to cover future situations of this kind. Ironically, the field identified in the planning application was flooded during the storm.

Cllr Bruce reported that a debate took place on 5 th February at Scrutiny (EDDC) to determine whether to have a rethink on the current ban on using glyphosate to control weeds in areas around east Devon. Cllr Bruce made the case that “an informed society does not go backwards.”. Yes, there are cost implications for any form of treatment, and, as a council, we must strive to get the best value from our rate payers; but to revert to any form
of chemical treatment without fully understanding the long-term ramifications is short sighted, he said. As a beekeeper, Cllr Bruce said he had seen first-hand the slow decline in the viability of honeybees as they struggle with the onslaught of chemicals in the countryside. Often these effects are slow and accumulative over time. For example just look how many bugs we now see splattered on our windscreens and number plates, compared with a few years ago. The insects have no voice, so we have to act when we see the evidence, Cllr Bruce argued. Fortunately clear heads prevailed, and EDDC will continue to test more environmentally friendly solutions alongside publishing the reasons why the district council may leave certain areas looking untidy.

Cllr Jefferies sent a short report to members which is available on request. He said he had escalated the Iron Bridge issues with DCC Highways. Members noted that Cllr Jefferies and Cllr Denise Bickley (Cabinet member for SEND) joined the campaign for fairer funding for schools, highlighting the challenges faced by our schools and the wider system in the face of unfair funding.

Members noted Richard Foord’s letter to the planning minister, criticising Government plans the MP says will weaken flood protection.

Cllr Bruce left the meeting.

145/25 To receive a report on the EDDC Local Plan and consider any actions arising

Cllr Valentine said that planning consultant Charlie Hopkins with whom he collaborated on responding to EDDC would be happy to attend a future parish council meeting, once the date of the enquiry in public is known. This is expected to be later this year. Members agreed to take this item off the agenda for now.

146/25 To receive reports from councillors on areas of responsibility and actions since the last meeting

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Powell reported that the owner of Radio Fibre, Tom Hills, now needs a written agreement from Combe Estate that contractors can dig a trench through fields alongside the road from Truances Dairy into the village. Members heard that Cllr Powell has written to Combe Estate to request this, but is yet to receive a reply. Cllrs Rowe and Powell had met Tom Hills, who said he had negotiated a figure with Openreach to run a fibre from Fenny Bridges to Truances Dairy. It would be too costly to run a fibre from Fenny Bridges to the village hall,
hence the need for an agreement with Combe Estate. Tom Hills is hoping to speak to Connecting Devon & Somerset for additional funding.

ACTION: Chair to follow up with Combe Estate.

• To note the latest planning decision notices
  • 25/2570/PDQ Stockers Gittisham EX14 3AN – Prior approval (class Q) for change of use from agricultural building to 2no. dwelling houses (use class C3). Prior approval refused.
• To receive an update on Highways 

Members noted that the overnight closure planned 1621 March on Exeter Road west of Sidmouth Road appears to have been removed from the schedule.

Cllr Rowe said he was aware of complaints from Hayne Farm residents about graffiti on road signs at the T-junction. He and Cllr Rye agreed to remove the graffiti.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Rowe said Honiton Town Council had once again passed on its thanks to the parish council for the S106 funds.

• To receive an update on public transport

Members noted with amusement that during the recent flooding, the bus service was diverted via Gittisham village because Iron Bridge was impassable.

• To consider updating the parish emergency plan

Cllr Rowe said he had added some more sandbags from the Curlditch store to the bus shelter.  He said he had installed sandbags outside Talbots to divert water which comes off the hardcore track running to Shermans Farm.  He has also dug out some gravel from Talbots driveway to make the water run away quicker.  The Chair noted that there is a blockage of some kind at Catshayes, where the culvert does not appear to be doing its job and water is coming through the hedge.  

Members agreed it would be a good idea to apply for a grant from the Devon Community Resilience Forum.  It allows communities to organise public workshops on planning for a flooding event.  Cllr Rowe said he had received a reply from Tom Buxton-Smith, and EDDC would be sending a contractor to enlarge the hole in the river wall for drainage.  EDDC has also passed on information to SWW about the sewer main.  Cllr Rowe reported that since the area of the river close to the bypass had been desilted, it appears to be working.  

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rye reported that First Port as the maintenance company on the Hayne Farm site is supposed to install wildlife corridors as part of their planning obligations, but they only need to maintain them for five years.  EDDC is understood to have written to Baker Estates and First Port to say enforcement action could be taken, and giving them the opportunity to turn the situation around.  Cllr Valentine advised her to look at the planning conditions for the original application on the EDDC website, as this will demonstrate whether or not the developer is in breach of the conditions.

• • To consider limited residential development in the parish

Cllr Valentine said EDDC’s solicitors had a high workload and had approached other solicitors to be able to proceed with the S106 agreement for the site.  This will incur a further cost.  

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

Cllr Powell said he and the clerk had been to West Hill to meet the parish council’s chair and clerk and understand the process involved in installing a new footpath close to West Hill village hall.  It took five years and cost approximately £40,000.  Cllr Powell said he would try to find the answer to the ownership of the verge running from the T-junction at Devonshire Road, down Hayne Lane and joining the tarmac path that leads to the A30 bridge.

• • To consider the refurbishment and maintenance of the village play area

ACTION: Clerk to arrange annual safety inspection.

• • To consider the work of the parish lengthsman

Cllr Powell said he and the Chair would be meeting the lengthsman the following day to see if anything could be done about run-off at Gittisham Farm and Shermans.  Cllr Valentine asked if they could look at a stretch of around 20 metres along Dark Lane, just above the Lodge heading north.

147/25     To receive a report from the Chair

There was no report this month.

148/25    To approve the February payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £12.38 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & January meeting; travel Ottery – West Hill for meeting 5 miles @0.45p / mile)

HMRC (clerk’s tax) £1.60

Fab Trim Landscaping lengthsman work (inv. ref. INV-000033) £100

Michael Poll – supply and fit new post to entrance gate at the Recreation Ground (inv. ref. 10472) £110

Community Heartbeat Trust defib annual support package (Hayne Farm) £162

NEST (clerk’s pension) £28.98

The clerk said she would pay HMRC with her personal debit card because of issues receiving a code by telephone to access the GPC online tax account.  She will circulate the confirmation email when paid.  Members were informed that the current bank balance stands at £24,290.91 (which includes approximately £7,309.30 in the business reserve account).  

149/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards.

Cllr Pester asked if fellow councillors could raise awareness of the welcome pack for new residents, including on social media and in the Gittisham Gazette. Cllr Rowe said he would put it on the Gittisham website, and Cllr Powell will post on the Hayne Farm WhatsApp group.  Cllr Rowe agreed to create a QR code that Cllr Powell can put on the noticeboard for people to scan.

Cllr Pester thanked Cllr Rowe for his technical expertise with the interpretation boards, one of which will go by the village green and another by the river.  Taylor Signs who are creating the boards are happy to do separate designs / pictures for each, which was agreed.  Members roundly approved the logo for the parish council which Cllr Rowe designed, and the Chair asked if in future some stickers could be printed to attach to parish council assets.  Cllr Pester added that he has permission from the artist to reproduce the drawing of the village, which is featured on the interpretation board.

150/25 To approve a supplier for the Gittisham play area maintenance contract for 2026/27

Members agreed to contract Michael Poll for another year, at a cost of £75 / cut.

151/25 Clerk’s report

Members gave approval for the clerk to get the printer fixed, if it could not be sorted at the Broadhembury repair café.  

The clerk read out a text from carpenter Ben Somers who has quoted £300 + materials to repair the noticeboard outside the village hall.  Members approved this, subject to advice from Cllr Rowe if the board should be moved closer to the wall and road.  This would affect the cost of the repair.

152/25     For information only; items for the forward agenda

Standing orders, financial regulations etc.

153/25     To consider any late entry correspondence

Cllr Pester said he would use DCC’s ‘report a problem’ page to alert the council that a black & white reflective post has been snapped off by Town Farm Buildings.  In addition, a resident has pointed out that a signpost has from the garden centre to the village has been scratched, but the Chair concluded there was nothing that could be done. 

Cllr Rye said a parishioner had asked if those who clean the roads could not spray mud inadvertently onto emerging spring bulbs.  The clerk said a resident had reported that the recycling lorry had not been closing its hatches, and the items had been redistributed.

Cllr Valentine said a branch of the oak on the village green has snapped off and is dangling above the ground.  Cllr Rowe said he had reported the tree last year to Combe Estate, to say that some of the branches were looking worse for wear.

ACTION: Clerk to ask Justin Lascelles if a safety assessment of the tree can be carried out and the branch removed.

154/25     Date of next two meetings  

Thursday 5th March and Thursday 2nd April 2026 at 7.30pm.  

There being no further business, the meeting closed at 2125 hrs.

Chair……………………………………. 

5th March 2026

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr G Pester

Vale ward: Cllr A Powell, Cllr P Orchard, Cllr A Rye

In attendance: PCSO Darren England, Sergeant Jenny Palmer, one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr Alasdair Bruce (EDDC), Cllr Richard Jefferies (DCC)

120/25 To accept and approve apologies

Apologies were received and accepted.

121/25        To confirm the minutes of the meetings held on 11th December 2025

The minutes of the meeting held on 11th December 2025 were confirmed and signed by the Chair.  

122/25        To receive the Beat Manager’s Report

November 2025

Beech Walk, 1 x criminal damage and arson

Hodges Close, 1 x drugs, 1 x violence & sexual offences

Nags Head Road, 1 x violence & sexual offences

The police explained how crimes are recorded, in response to concern from councillors that there appeared to be a rise in the amount of crimes categorised as violence and sexual offences.  Sgt Palmer said that Devon & Cornwall Police have changed how they report crimes, and often sexual offences are reported a long time after they happen – sometimes years later – because victims are reluctant to come forward.  PCSO England added that the large increase in properties in the parish would unfortunately bring with it a rise in incidents, so the growth in the crime figures was to be expected.  The officers provided advice on how to secure sheds and recommended getting the serial numbers of items such as power tools and bikes recorded.  They suggested visiting the website www.securedbydesign.com for further information.  They also cautioned against leaving keyless entry for a car near the front door, as criminals have methods of picking up the signal and stealing the vehicle.

The Chair referred to the regular flooding under the Iron Bridge, and asked the police if they could liaise with Devon Highways to find a permanent solution.  She also mentioned the street lights are not working there, which means drivers can’t see the flood gauge to assess how deep flood water is.

Cllr Powell reported various incidents of flytipping, and Cllr Rye added that she had reported an example in the layby on Hayne Lane by the horses’ field to both DCC and EDDC’s environmental health.  PCSO England said he would follow this up, as Cllr Rye said no action had been taken by either body despite a site visit.  PCSO England said he could give the parish council a sign to deter flytippers, and Sgt Palmer added that installing a camera in the trees nearby is a possibility.

ACTION: Clerk to send PCSO England Cllr Powell’s email address, and to send PCSO England’s contact details to Cllr Rye.

PCSO England & Sgt Palmer left the meeting.

123/25        To receive declarations of interest

Cllrs Rowe & Valentine declared an interest in agenda item 12 (minute ref. 131/25), as they have submitted projects for part-funding by the parish council.

124/25        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe said he had met EDDC’s Engineering Projects Manager for a productive walk of the village watercourse to identify problem areas and discuss possible solutions.  The manager is hoping to source a better outflow flap opposite Eveleigh’s Farmhouse, and he will also investigate the erosion where the flood defences finish and desilting the river upstream from the bridge.

Members heard that the brambles on the wall side of 1 Mitchells Cottages are extending too far out.  Some of these have already been cut, but further pruning could help in the event of a major flooding event.  Cllr Powell said the lengthsman was aware.

Members discussed the amount of runoff from the new farm track which connects Shermans with Catshayes, as well as other locations. 

ACTION: Cllr Rowe to draft an email with input from a member of the public which can be shared with Combe Estate and its tenant farmers.

125/25 To receive reports from County Council and District Council representatives, and to consider Local Government reorganisation

There were no reports this month.

126/25 To receive a report on the EDDC Local Plan and consider any actions arising

Members discussed likely scenarios, should East Devon’s Local Plan be found to be unsound at the enquiry in public.  Having taken advice from planning consultant Charlie Hopkins on behalf of the parish council, Cllr Valentine said it would be ok to continue with GPC’s objections to the land allocations.  (There had been concern that any challenge to the plan, if the enquiry inspector was supportive and the Local Plan fails at the enquiry stage, will essentially give an open door to developers.) 

Cllr Valentine reported that Charlie Hopkins feels the plan may well be found to be unsound, especially as the Infrastructure Delivery Plan [IDP] makes no mention of the capacity problem at Honiton sewage works and the IDP is crucial for substantiating the Local Plan.  However the inspector can ask EDDC to modify the plan.

Members resolved unanimously to support Cllr Valentine’s response on behalf of GPC as part of the current consultation on the draft Local Plan.

ACTION: Cllr Valentine to send to EDDC with a covering letter.

127/25   To consider the following planning applications:

1. 25/2424/FUL – Shermans Farm Gittisham EX14 3AU- Covered FYM store
2. 25/2570/PDQ – Stockers Gittisham EX14 3AN – Prior approval (class Q) for change of use from agricultural building to 2no. dwelling houses (use class C3)

Members resolved to have no objection to a) or b).

128/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Rowe reported that he would be meeting the owner of Radio Fibre the following day.  He has indicated he would like to meet Openreach at Truances Dairy to discuss options, as well as other property owners and the estate.  Cllr Powell asked if he could also attend.

• To note the latest planning decision notices
  • There were no updates to report on outstanding planning applications.
• To receive an update on Highways 

16-21 March Exeter Road west of Sidmouth Road: overnight closure for patching, lining and cleaning.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard reported that at a meeting of Honiton Sports Working Group Weds 26^th November there were bids of £212k for available funds of £127k which included the GPC contribution.  Sport England and other S106

funds may be able to make up some of the shortfall.  Cllr Orchard agreed to attend the next committee meeting.

• To receive an update on public transport

Cllr Orchard noted that there had been several more additions to the clipboard with details of the bus not passing through Gittisham village.  The clerk said she was awaiting a response from Stagecoach, as to whether the company would consider passing through when the previous bus has been cancelled, to help those stranded.

• To consider updating the parish emergency plan

Cllr Rowe said he would update the plan with contact details of new volunteers he had recruited.  Members expressed surprise that there had been no gritting in the village and neither was the road through Heathpark, considering both are bus routes.  Cllr Rowe has asked DCC if there is any funding for a seed spreader for salt, which could be stored along with the salt at Curlditch.  Members noted that some grit bins have been filled.

ACTION: Councillors to await response from DCC, and then decide whether or not to purchase a spreader. 

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Powell agreed to repost the message on the various parish communication channels to encourage people to take away a free young tree, offered by the Devon Wildlife Trust. 

Cllr Rye reported that EDDC would be visiting the development to understand whether or not the wildlife planning obligations are being met.  This refers to wildlife hedges that are part of the plan for Hayne Farm; Cllr Rye has requested the maintenance document for the development to ensure everything is in line.  Cllr Powell said that some residents had taken it upon themselves to carry out general maintenance tasks, and it is not clear what the timescale is for full completion of the site.  It is only after completion that a resident-led committee could be operational.

• • To consider limited residential development in the parish

Cllr Valentine said he was awaiting quotes from solicitors to be able to proceed with the S106 agreement for the site.  He asked if the parish council would be able to support the solicitor’s fees (approx. £2k), and it was agreed to discuss this as part of the budget setting later in the meeting. 

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

The clerk said she would be meeting West Hill PC to understand the process of installing a footway.

• • To consider the refurbishment and maintenance of the village play area

ACTION: Chair to recycle the cans in the play area bin.

• • To consider the work of the parish lengthsman

Cllr Powell said he had shared a list of future projects with the lengthsman.

129/25     To receive a report from the Chair

The Chair said she had arranged to meet Michael Poll to discuss bus shelter refurbishment.

130/25    To approve the January payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & December meeting @0.45p / mile)

HMRC, clerk tax £1.60 (payable to F Clampin, who will pay HMRC)

Information Commissioner annual membership £52 (direct debit)

NEST (clerk’s pension) £28.98

The clerk said she would pay HMRC with her personal debit card because of issues receiving a code by telephone to access the GPC online tax account.  She will circulate the confirmation email when paid.  Members were informed that the current bank balance stands at £25,376.16 (which includes approximately £7,309.30 in the business reserve account). 

Cllrs Rowe and Valentine left the meeting.

131/25   To agree the budget for 2026-27

The clerk circulated a spreadsheet showing forecast expenditure for 2026/27 and likely expenditure for the rest of the current tax year.  Members resolved to set budget expenditure for 2026-27 at £13,512 with future projects a separate total expenditure of £12,200.  There is VAT still to be claimed of approximately £2015.52.

Cllrs Valentine and Rowe returned to the meeting.

132/25   To set the precept for 2026-27

Councillors voted unanimously to increase the precept by 2 per cent to £11,145.79, the balance of the budget to be taken from reserves. 

133/25   To consider donations to organisations under S137 and Transport

Members resolved to donate £80 each to TRIP, Force, Hospiscare, Citizens Advice & Diabetes UK, and £2,000 to the Gittisham Community Land Trust towards solicitors’ fees.

134/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Cllr Pester circulated an updated version of the welcome pack, and members agreed this could now be distributed to new residents. 

Cllr Pester demonstrated the type of material for the two proposed interpretation boards, which would measure 900mm by 600mm and cost £189.58 inc VAT from Taylor Signs in Honiton.  Larger boards measuring 1220mm x 610mm would cost £217.60 for full colour gloss and laminate.  Cllr Pester said he had received some good copy from Paul Wakely regarding the history of the parish, as well as a suitable image of the village hall.  Members discussed the content and Cllr Pester agreed to continue with this project.

ACTION: Members to send photos and text to Cllr Pester.

135/25 Clerk’s report

None.

136/25     For information only; items for the forward agenda

Annual maintenance contract.

137/25     To consider any late entry correspondence

None.

138/25     Date of next two meetings  

Thursday 5th February and Thursday 5th March 2026 at 7.30pm.  

There being no further business, the meeting closed at 2125 hrs.

Chair……………………………………. 

5th February 2026