Gittisham Gazette May 2021

A monthly Community Newsletter

Published by St. Michael’s Church and Gittisham Parish Council

May 2021 Edition 231

The Environment Matters

Can you join in with “No Mow May” in your garden?  The whole lawn, a patch or just mow some paths.  It will be interesting to see what flowers come up if they are left to grow and how many insects will enjoy them.  The church is considering leaving some of the little used areas in the churchyard for the month and maybe longer.  The play park also has created paths in the orchard area.  It would be good to hear your results with perhaps a photo send to either Carol Hall carol.partdrillers@gmail.com or me Carol McCann charli.mcc@mypostoffice.co.uk  and perhaps in a later edition pictures could appear in the Gazette.  Let us all try to do our bit for the environment and help the insects and birds survive and thrive.  Many thanks.

Scribblings from Shermans by Jack Bartlett

May is here and the chilly evenings have meant the long trousers and coats haven’t been hung up yet. The long dry period of April is soon forgotten, and a bit of rain has soon made the countryside green up. We managed to get all of our maize into the ground before the rain came, this was risky as the ground temperatures and evenings were too cold. But we felt the dry conditions were better for preparing a good seed bed than waiting for the warm weather. The pessimistic side of us said when the weather turns that may be it for a while so we took the opportunity. We also got some of the grass silage into the clamp being caught out in the showers in the last couple fields. 

May bank holiday is often a busy time for farmers but with the showery forecast we managed to pop out and about. Taking the dogs for a walk and some lunch in Simonsbath on Exmoor. What a lovely place and relatively close to home. I fear that Devon and Cornwall is going to become overwhelmed with traffic this summer with people not being able to travel abroad so easily. Great for the south west tourism industry never the less.  Lauren has now got some hens here at Shermans, she’s always liked poultry from a young age but decided a handful wasn’t enough! Therefore we have plenty of eggs for sale! There is a cupboard at Shermans entrance with fresh free range eggs stacked up! Please come and try as we have had some positive feedback so far. Breakfast time now for me… poached eggs today! 

Gittisham Village Hall events

Village Film Night Thursday 20th May
Join at 7pm for a chat before the film, then again afterwards to talk about the film.
Film to be decided on the night – so a surprise!
Join Zoom Meeting
https://us02web.zoom.us/j/85028985842

Spud in a Bucket

If you still haven’t got your potato to grow for the Gittisham Flower and Produce Show it should have been planted in April. You can contact  David or Sue Fallows, Parkers, Gittisham (telephone 01404-850922) – £1 per entry to see if there are any left.  Buckets are emptied and weighed during the show on 7th August.  Entries from all ages very welcome. If you have a bucket and will not be entering the competition, please return it to David and Sue for recycling to another entrant.  If you have lost your bucket, please contact David and Sue.

People in the News

A warm Gittisham welcome to the Whitton Family  who will be moving into Winsor Cottage when their proposed renovations are completed.  We wish them a happy time and look forward to meeting them at some of our village events. Congratulations to James Trevett and partner Frankie on the birth of their baby daughter Willow, mother and baby both doing well.

A New Home Needed

I have a pale grey desk, 158cm x 80cm x 74cm high with 2 drawers.  If anyone is interested, please contact Angie on telephone 01404 45101.

Combe Garden Centre

Plenty of bedding plants now ready both annual and perennial offers on various composts.  All your gardening implements, plant feeds, weed killers etc. plus seeds – both vegetable and flower.  The Kitchen is now open again, still outside only and serving between 10.00 and 3.30, the new garden area is well on the way to being finished.  The gift shop, Velvet and Parade, also has some lovely items and worth a visit when looking for that special present or finding things for the home.  Garden Centre and Gift Shop both open 9.00 – 5.00 Monday – Saturday and 10.00 – 4.00 Sunday.

Combe Farm Shop

There are lots of new and exciting things happening at the Farm Shop this spring.  With the easing of restrictions, we are happy to announce you can now enjoy your takeaway outside at one of our picnic tables, to coincide with this we have released a few new menu items, including wraps, cheeseburgers, hot dogs and smoothies, to go along with our existing offering of coffees, teas and pastries.   Food served from 10.00 – 2.00, ,  drinks and cakes 9.00 – 3.00 Tuesday – Sunday. Takeaway Sunday 10.00 – 1.00

We have 2 new vending machines outside the shop provided by Hollis Mead Organic Dairy.  One has a selection of items including double cream, kefir, butter and milk bottles.  The other is an organic semi skimmed milk dispenser. The vending machines are 24hr access and payment is contactless.  They are frequently monitored so fresh organic milk is always available. 

We have lots of meat boxes available, including new BBQ boxes just in time for the summer.  We also have a wide selection of new items on the butchery counter, including our house made marinated BBQ meats and ready to cook meals.   As always our bakery is producing bread daily, and we are always happy to accept repeat orders, custom requests or just set a loaf aside for you to collect when convenient.   We are still able to offer delivery or click and collect if you are unable to come out to the shop yourself, if you need more details on this please feel free to contact us directly.  We hope to see you soon!           

Joanna and the Team        

Telephone 01404 519093

Your suggestions and ideas needed for the Gittisham play area

Gittisham Parish Council needs your ideas, please. We have money to spend on “Sports Pitches” to go alongside a new Boules Court in the village playground. What would you like? Please send your suggestions to the Clerk gittishamparishcouncil@gmail.com before the end of May.

Parish Council May report

Six councillors met for the May meeting. Susie Bond (EDDC) and three members of the public were also present.
Chair. Carol Hall was elected as chair for 2021-22.

EDDC / DCC Report.    Susie Bond explained that as part of the Local Plan review, meetings of the Strategic Planning Committee have been scheduled for each month with the intention to have a draft plan put before the committee at their December meeting.

Finance.  Members agreed the finances.

Crimes.  March 2021, 2 x violence and sexual offences.

Councillor vacancy (Vale ward)    The clerk said the vacancy remains unfilled, and encouraged anyone interested in joining the parish council should contact gittishamparishcouncil@gmail.com

Planning applications.
a) Pomeroy House Gittisham – Outdoor pool with plant in existing outbuilding and re-grading / landscaping works within the walled garden; localised repairs and reinstatement of section of collapsed garden boundary wall. Members had no objections to a). 

Play area.     Members agreed to replace the current toddler swing seats and chains. Carol Hall explained that if the parish council wished to include additional items funded by S106 to the boules pitch, it would be easy to carry out a further consultation.  Once GPC has agreed any additions to the project, EDDC will include it with the allocation for funding.

Climate change.    Carol Hall encouraged people to use the World Wildlife Fund’s carbon footprint calculator https://footprint.wwf.org.uk/#    This is not so much about comparing our scores, she said, but more about “how can I change my own score” and understanding how our personal choices affect our carbon footprint.  She reminded members that a parishioner volunteers at the Ottery Food larder, and if there is excess bread on Saturdays she brings it to the village bus shelter for sharing.

Fly-tipping.     The Chair said she encouraged any parishioners noticing fly tipping to report it using the EDDC app.

Vale bus shelter.   Peter Orchard said although a sign had been put up asking people not to deposit more than the basket on the bench can hold, there have since been two significant deposits of books and DVDs.  He said these and any future large deposits would be removed.

Highways.     Peter Orchard said approximately 10 reflective posts had been installed on Hayne Lane south of the railway bridge to discourage drivers mounting the soft verges.

Road closures / diversions.     The road through Alfington will have temporary signals on Thursday 13 May, while Jurassic Fibre conduct works.

Public access.   Members discussed disappointment among some parishioners over increasing restrictions on exercising dogs off the lead.  It was agreed that access to private land was not a matter for the parish council.

Scam awareness.     Janet Twist said there is a presentation on how to spot scams on YouTube, https://www.youtube.com/watch?v=Oyc3ITOxvsY presented by the new SW Fraud Protect adviser.

Next meeting.  This will be on 10th June at 7.30pm in the village hall with Covid-secure measures in place.

St Michael’s Church, Honiton Mission Community and 200 Club

St. Michael’s Gittisham

It was lovely to have our 1st monthly Eucharist in church on 11th April, the next is 9th May then 13th June, and hopefully the 2nd Sunday each month thereafter, and if possible, vicar permitting there may be more each month, all at 11.00am and with numbers restricted you need to book your place with Carol 851113, obviously social distancing and masks to be worn. Currently we are still not permitted to sing in the church, I do hope this might change after the June restrictions are lifted.  Julia is working on plans for the other Sundays and her telephone services will continue when not in church, to receive the details for this please email Julia on gshaminister@gmail.com or for those without internet ring her on 07763 111367 or 01404 850680.

Honiton Mission Community

The website www.honitoncofe.org is updated regularly and has news about the latest guidelines on the Covid regulations. There is also a link to the Gittisham website.  The monthly newsletter Around the Parishes is included plus details of Rev’d Sue’s weekly Zoom Sunday Morning Worship at 10.00am. If you would like to join in this service do please email Rev’d Sue and she will forward the link  sue41260@gmail.com . There is also a ‘virtual’ Eucharist at 6.00pm. St. Paul’s is now offering a Said Eucharist on Sunday at 11.00am each week, places are needing to be booked with prior notice through the Parish office on 01404 44035 or office@honitoncofe.org and messages will be replied to when someone is available. Mollie the Church administrator is there on Tuesdays.  

200 Club

If you haven’t renewed your 200 Club subscriptions (£12 per number per year) please do so as soon as possible.  If I haven’t heard from you by the end of May, I will assume you no longer wish to be a member. Payment can be made by cheque – payable to Gittisham PCC, BACS or by standing order – I can email or post this form too. (Carol McCann 01404 851113, 07946 409142, charli.mcc@mypostoffice.co.uk.  Draws are made monthly with prizes of £40., £20., £15., £10., and £5., with 2 six monthly (September and March) of £48.

May 2021 200 Club results                            

1st  Michael Neve                      2nd Nicky Wakley               3rd   Valerie  Clifford                 
4th  Sandra Moss                      5th   Bob Williams             

Gazette printing is still not possible with the ongoing restrictions, as the Parish Office in Honiton remains closed. The Gazette is also available on the Gittisham website. If you would like a copy by email please let me have your email details or if you have no internet it can be posted to you until things get back to order.  Some help with 2nd class postage would be appreciated, Carol McCann 3 School Cottages, Gittisham, Honiton, EX14 3H. 01404 851113 I will leave a few copies in the Vale bus shelter and Hayne Farm Estate Sales Office again until such time the whole print run can be delivered by Peter and Ann again.

Editor/Distributor: 
Carol McCann  01404 851113/07946409142     charli.mcc@mypostoffice.co.uk. If you have events or news items for inclusion in the Gazette do please email it to Carol as early as possible (using Arial font please)  Copy date for June edition is the 24th  May please.  I hope to have the edition ready to send out on Friday 4th June.

Gittisham Community Land Trust

Recent activity by the Project Team has focused on footprint design. A number of options have been assessed and debated within the team. The Zoom channel has been pretty busy! There was an initial brief provided for the architect which, in short, required the architect to come forward with a proposal which respected the sensitivity of the location and the setting of the site in relation to the village and the form of development within the village.

Alongside the work of the Project Team discussions have continued with EDDC and it has been encouraging to have received support for the GCLT proposals from the Housing department and recent communication with the Planning department has also been positive. Work has now been extended to looking at design, construction and surface materials.

The village has a wide range of traditional materials and elements taken from this palette of materials are being considered for the onsite designs. Please don’t expect ‘Grand Designs’ and remember that building costs have to be controlled in order that rentals are truly at an affordable level. The full application submission will include the designs for the 3 estate plots (Combe are employing the same architects) so we will have a comprehensive picture of how the development will look.

We have now reached a stage where the details of a preferred site layout can be released. Please take a little time to have a look at the proposed site layout which is attached to this Newsletter.

This is the first stage of a public consultation process which will culminate in a public exhibition of the proposals including building design and site treatments, which will be placed on display in the Village Hall on Friday 11th June from 3.00pm to 8.00pm.

We would like to have your comments on the details of this proposed development and would encourage everyone to come and take at look at what is being proposed. It is hoped that representatives from the architects, the Housing Association, EDDC Housing and our own CLT will be on hand to answer questions and explain how the design has evolved.

Opportunity to make comments will be available at the public exhibition or can be sent to email:davidmvalentine@btinternet.com

David Valentine

Chairman Gittisham CLT

Gittisham Gazette June 2021

A monthly Community Newsletter
Published by St. Michael’s Church and Gittisham Parish Council

June 2021 Edition 232

No Mow May

Several villagers joined in with “No Mow May” including parts of  the churchyard, some of which will be left for a slightly longer period.  The play park also has created paths in the orchard area.  Let us all keep trying to help the environment and give the small mammals, insects and birds a chance to thrive. I have a variety of lovely birds in my garden which is rather like a floral jungle.

Gittisham Village Hall events

The BBQ organised by the Village Hall committee has been postponed, due to Covid restrictions on gatherings.  A new date will be issued in due course.

People in the News

Congratulations to Edward Fuller who won a prestigious rowing cup at Eton Dornay last weekend beating competitors from all over the U.K. by 12 seconds and several lengths.  This weekend he is rowing in a quad with brother Tom at the same venue.  It is lovely that regattas have started up again, I expect the boys will be very busy this summer and Helen will be doing a lot of driving.  We wish Ed and Tom every success and lots more trophies.

Music for a Summer Night at Coryhill, Combe Raleigh

Music by University of Exeter Chapel Choir and friends, Saturday 24th July 2021.    Bring a picnic, rugs, chairs and wine.  Free parking, raffle and hot drinks on sale.  Gates open 5.30pm, Concert at 6.30pm

Box Office: 01392285983  or  01404 46452  online booking www.exeter-cathedral.eventbrite.com
Advance tickets £12.50  or £15.00 after 20th July   –   Tickets only refundable if government policy changes.

Proceeds will support the Exeter Cathedral Music Foundation Trust.  Kindly supported by Canonteign Falls.    Exeter Cathedral Music Foundation Trust is a registered charity no. 297365

Other events

Buckerell fete has been postponed and will now be held on Saturday 4th September at Splathayes. 

Combe Raleigh is holding an Open Garden Weekend over the weekend of 17th and 18th July.

St Paul’s has started outdoor take-away coffee and biscuits on a Tuesday, free of charge but donations are welcomed for Vaccinaid.

Gittisham Community Land Trust

Affordable rented housing to meet a local need

The project has been 11 years in the making. It began with the identification of the housing need by the local community, through the parish plan back in 2010. From these beginnings, the Community Land Trust has now emerged.

An initial CLT steering group began by identifying the housing need within the parish/village of Gittisham. They held several events in 2016, the outcome of which identified a need for 6 affordable houses for the community. The survey helped crystallise the view that affordable housing was needed to serve the village. The GCLT was formally registered as a Community Benefit Society in October 2018.

The GCLT then undertook a site selection process and evaluated four possible sites in the village. The preferred site was identified as the former farm buildings serving Town Farm on Exeter Hill and was subsequently endorsed by the community at a public meeting. In planning policy terms, there is no clear village boundary. The site sits outside the conservation area but it is washed over by the AONB. It is considered a rural exception site due to the local, affordable housing that it would provide for the community. This is supported in the EDDC local plan strategy 27 and through the recently adopted Affordable Housing, Supplementary Planning Document. The site also benefits from a previous planning permission granted in 1999 for offices and storage buildings. Whilst the currently proposed use for the site is very different to the historic approval, many of the same issues of access and landscape impact remain the same.

Discussions with EDDC Housing resulted in a mix of units, 4 x 2 bed and 2 x 3 bed, being agreed to provide the best balance of accommodation for the need identified. Throughout the project, the land owners, the Combe Estate have been entirely supportive of this community project. They have provided the site and will benefit by the provision of 3 serviced plots for estate usage. They have signed a heads of terms agreement for a conditional land purchase with the CLT. They have also asked the community to lead the project as much as is possible and the architects appointed by the CLT are also acting for the estate. This has all helped derive a scheme that has been directed entirely by the needs of the CLT.

The architect’s (ECA) have been given a clearly defined brief and a ‘clean’ site. Following numerous meetings on Zoom the project has evolved into a unique scheme that picks up on aspects of the village in terms of layout, materials, setting and scale.

We are now at a stage where we can present a preferred scheme through a public consultation with the community. The details of the preferred scheme will be on display for public viewing and comment in the Village Hall on Friday 11th June 2021 from 3.00pm to 8.00pm. Representatives from the architects, the GCLT, Combe Estate, and our Housing Association partner, will be on hand to answer questions and receive comments. On behalf of the GCLT I look forward to meeting as many of you as possible.

David Valentine

Chairman, GCLT

St Michael’s Church, Honiton Mission Community and 200 Club

St. Michael’s Gittisham
Our Annual Parochial Church Meeting was held on the 20th May by Zoom, Both Angie and I remain as wardens, Ian continues as treasurer and the PCC remains as in 2020.  We have now had two monthly Eucharistic services in church the next one is on Sunday 13th June at 11.00am and thereafter on the 2nd Sunday each month, numbers are still restricted so  you need to book your place with Carol 851113, obviously social distancing and masks to be worn. Currently we are still not permitted to sing in the church, unless June 21st makes changes.  On the 30th May we were able to hold a lay-led ‘Café’ style church on the green with croissants made by Pierre, rockcakes by Angie and a choice of hot drinks. 20 parishioners attended the refreshments with 3 leaving before the short service, it was lovely to be able to sing the hymns led by Sarah Agg-Manning.  It is hoped, weather permitting to have more outdoor services  in varying styles to  receive the details for these please email Julia on gshaminister@gmail.com or for those without internet ring her on 07763111367 or 01404850680.

Honiton Mission Community

The website www.honitoncofe.org is updated regularly and has news about the latest guidelines on the Covid regulations.  There is also a link to the Gittisham website.  The monthly newsletter Around the Parishes is included plus details of Rev’d Sue’s weekly Zoom Sunday Morning Worship at 10.00am.  If you would like to join in this service do please email Rev’d Sue and she will forward the link  sue41260@gmail.com, there is also a ‘virtual’ Eucharist at 6.00pm. St. Paul’s is now offering a Said Eucharist on Sunday at 11.00am each week, places need to be booked through the Parish office on 01404 44035 or office@honitoncofe.org and messages will be replied to when someone is available. Mollie the Church administrator is there on Tuesdays.  


200 Club

Those who didn’t renew your 200 Club subscriptions by the end of May and I haven’t heard from you, I am releasing your number/s as I  assume you no longer wish to be a member.   If anyone is interested in joining the church 200 club you can contact me – details below and I will send an application form.. Payment can be made by cheque – payable to Gittisham PCC, BACS or by standing order – I can email or post this form too. (Carol McCann 01404 851113, 07946409142, charli.mcc@mypostoffice.co.uk.  Draws are made monthly with prizes of £40., £20., £15., £10., and £5., with 2 six monthly (September and March) of £48.

June 2021 200 Club Results

1st  Alice Hayman                      2nd  Sue Fallows               3rd   Diane Janes                 
4th  Ian Warne                           5th   Helen Hayman              

Gazette printing is still not possible with the ongoing restrictions, as the Parish Office in Honiton remains closed. The Gazette is also available on the Gittisham website  Gittisham.org.uk.  If you would like a copy by email please let me have your email details or if you have no internet it can be posted to you until things get back to order some help with 2nd class postage would be appreciated, Carol McCann 3 School Cottages, Gittisham, Honiton, EX14 3AH. 01404 851113 I will leave a few copies in the Vale bus shelter and Hayne Farm Estate Sales Office again until such time the whole print run can be delivered by Peter and Ann again.

Editor/Distributor: 
Carol McCann  01404 851113/07946409142     charli.mcc@mypostoffice.co.uk. If you have events or news items for inclusion in the Gazette do please email it to Carol as early as possible (using Arial font please)  Copy date for July edition is the 28th June please.  I hope to have the edition ready to send out on Friday 9th July as the Parish Council do not meet until the 7th.

Parish Council meeting minutes 10 June 2021

Minutes of the Parish Council meeting

Held on 10th June 2021

in Gittisham Village Hall

and via Zoom

Present: Gittisham Village Ward

Carol Hall (Chair)

David Valentine

Alex Rowe

Gittisham Vale Ward

Janet Twist

Peter Orchard

In attendance: Phil Twiss (DCC), Fiona Clampin (clerk)

Apologies: Cllr M Walker, PCSO Darren England

19/21     To accept and approve apologies

Apologies were received and accepted. 

20/21     To confirm the minutes of the meeting held 5th May 2021

The minutes of the meeting held on 5th May 2021 were confirmed and signed by the Chair. 

21/21     To receive the Beat Manager’s Report

No crimes were reported in April 2021.

22/21     To receive declarations of interest

None.

23/21     To consider actions from the last meeting not otherwise on the agenda

The clerk said she and Cllr Rowe had worked further on the parish council section of the Gittisham website, and the clerk had asked Websites Ahoy to confirm that it now meets accessibility standards.   Parish council document from 2017/18 onwards, the parish plan and the emergency plan should now be fully accessible.

Cllr Orchard said he had cleared out the Vale bus shelter, but people were still depositing unwanted books in there.

The clerk said she had purchased and installed Office 2019 on the parish council’s laptop.

The clerk outlined the correspondence with Kompan regarding the replacement swing seats and chains for the toddler swings.  She will send frame measurements to the company, in the hope that they can confirm whether their seats and chain will correspond.

The clerk reported that Baker Estates had not yet responded regarding the dog poo bins.   

ACTION: Clerk to upload accessibility statement, dependent on response from Websites Ahoy.

Clerk to provide Kompan with swing frame measurements, and order replacement seats and chains if suitable. 

24/21     To receive reports from County Council and District Council representatives

Members heard that Cllr Bond had stood down as district councillor, and a replacement was anticipated.  The Chair said she had received an email from Cllr Bond saying what a privilege it had been to serve Gittisham parish.  Councillors agreed how supportive Cllr Bond had been over the years, and expressed their gratitude. 

Cllr Twiss said that after a very different Devon County Council election held in sometimes difficult and unprecedented circumstances, he was delighted to have been returned for a second term of office as the Division member for Feniton & Honiton.  Like you, said Cllr Twiss, he would be working and acting in the best interests of everyone in the division as well as the county in a wider sense.

He explained that his responsibilities had changed at DCC, moving away from a previous focus on healthcare across Devon, which he would miss enormously despite the massive challenges of the previous 16 months, to a more senior role on the council as the Portfolio Holder for finance.  Cllr Twiss assured members this does not change at all his commitment to increased local delivery of healthcare services in Feniton & Honiton division as we emerge step by step from the COVID-19 pandemic.

Highways

The number one ‘postbag’ item for Cllr Twiss is that of Highway issues, he said, whether that is potholes, drainage, footways, reducing speed limits, parking enforcement and many other related items. It is certainly a good idea and to save time to report any issue direct to DCC on the ‘Report a problem’ web site for items such as potholes (the definition of what constitutes one is shown) to defective road markings, fallen trees etc. He emphasized that actions reported on this site are undertaken on a risk to life, safety first policy so may not be dealt with immediately if sufficient resources are not available. The link to the site is https://www.devon.gov.uk/roadsandtransport/report-a-problem/   

DCC has a ‘framework’ of contractors to undertake the various roles that maintain our highways and byways, with a main one for the bulk of works and arrange of others for specific roles. A new main contractor M Group (you may know them in another iteration as utility services group Morrison’s) has been appointed to take over from Skanska, where clearly more working efficiencies will be sought within the contract based on what is called the DCC  ‘Doing What Matters’ policy. 

Climate Emergency

Cllr Twiss explained that Devon County Council is committing significant human and financial resources to addressing climate change issues, with carbon reductions a major part of that, with DCC leading by example working with partners for all sectors and areas of life in Devon and beyond.

It is without doubt one of the biggest challenges that DCC has ever had to address and covers massive range of areas nationally, regionally and locally in order to influence change. You can read more at the specialist climate emergency web site https://www.devonclimateemergency.org.uk/   

Cllr Twiss urged everyone to ‘buy in’ to this agenda and from a very local perspective, he was delighted that our local community transport provider TRIP have invested in a no emissions electric mini bus to show us the way forward, operating from their base in Honiton serving our area and beyond!

Health

The Integrated Care System for Devon (ICS) is being rolled out currently and aims to provide a one stop shop from primary care to acute care under one commissioning (funding) umbrella, with the sole purpose of improving how healthcare is delivered in Devon.  To coin a phrase, said Cllr Twiss, this really is a ‘game changer’ with an emphasis on keeping people, fitter, healthier and longer, putting less pressure on to the whole healthcare system.  You can find further details on this by clicking https://www.icsdevon.co.uk/   or emailing phil.twiss@devon.gov.uk where he can point people in the right direction if an immediate answer is not possible.

Broadband

Cllr Twiss explained that the Jurassic Fibre CEO had assured him the network build would be happening in Gittisham.  He added that he had also met Connecting Devon & Somerset senior managers to understand the alternatives, including Airband which is proposing to bring high speed broadband to the parish.

Emergency gate, Old Elm Road

Cllr Twiss said a resident had pointed out that mobility scooters could not pass through the bollards between the end of Old Elm Road and Hayne Lane.  A long diversion was required via the Heathpark Industrial Estate.  Cllr Twiss said he had taken up the issue with Mike Brown at DCC Highways.

Cllr Twist asked about electric vehicle charging points, and Cllr Twiss replied that while there was no detail as yet, DCC would be looking at this area as part of its green agenda.  He added that DCC aims to be carbon neutral by 2030.

Cllr Twiss left the meeting.

ACTION: Chair to reply to Cllr Bond.

25/21     To consider the following planning applications:

  • a)            21/0945/LBC Pomeroy House Gittisham EX14 3AJ Localised repairs and reinstatement of section of collapsed garden boundary wall.
  • b)            21/1354/VAR Coign Cottage Gittisham EX14 3AB Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans
  • c)             21/1295/FUL 1 Hamlet Cottages Weston EX14 3PB Demolition of existing workshop to be replaced with a new self-build dwelling
  • d)            21/1420/VAR Unit 5 Weston Park Devonshire Road Heathpark Industrial Estate Honiton EX14 1ST Variation of condition 1 (extension to opening hours) of 19/2150/VAR
  • e)             21/1350/FUL Land West of Devonshire Road Heathpark Industrial Estate Honiton Construction of two storey offices (Unit D) for Use Class E (g) (i), alterations to car park layout, and internal access. Installation of covered bike store to front
  • f)             21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room.
  • g)            21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room

Members had no objections to a). 

Regarding b), members had no objection in principle to this application, but would like to raise a slight concern regarding the use of non-traditional materials to this part of Devon.

Members resolved to object to c) on the grounds outlined previously, ie granting permission would establish a new residential unit in the countryside without agricultural need being sought, and it will act as a precedent for other opportunities in the future which would be detrimental to the overall policy-making of EDDC. Parish councillors also raised concern about the proposed materials in terms of the roofing.

Regarding d), parish councillors objected to this application on the grounds of adverse impact on a residential amenity.  There were concerns over noise at night and proximity to homes, caused by music, traffic and people.

Parish councillors had no objection in principle to e), but would like to raise concerns that surface water must not be allowed to drain into the existing water course.

Regarding f) and g), there was concern among parish councillors that there is an absence of a flood risk assessment linked to this application. As a parish council they therefore wish to understand how that matter is going to be addressed and would like to make further comment once that information is received.  The property is in flood zone 3, and therefore a flood risk assessment including floor levels is required.

26/21     To receive reports from councillors on areas of responsibility and actions since the last meeting:

  1. To note the latest planning decision notices

None.

  • To receive an update on Highways

Cllr Orchard said there had been some flooding during recent heavy rain.

Forthcoming road closures in Gittisham Parish: Road from Chineway Head to Hare and Hounds closed 14–25 June for South West Water works; Alfington Road closed for Jurassic Fibre 29/30 July.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair presented the results of the public consultation on ‘sports pitch’ funding, which forms the basis of decisions made on new amenities for sport and physical activity in the parish.  The results are as follows:

Thirteen‌ ‌people‌ ‌replied‌ ‌to‌ ‌the‌ ‌request‌ ‌for‌ ‌parishioner’s‌ ‌ideas‌ ‌on‌ ‌how‌ ‌to‌ ‌spend‌ ‌S106‌ ‌sports‌ ‌pitch‌ ‌funding‌ ‌available‌ ‌to‌ ‌GPC‌ ‌in‌ ‌Summer‌ ‌2021.‌ ‌This‌ ‌was‌ ‌to‌ ‌be‌ ‌in‌ ‌addition‌ ‌to‌ ‌the‌ ‌already‌ ‌suggested‌ ‌and‌ ‌agreed‌ ‌Boules‌ ‌Court.‌ ‌

Suggestion Number of suggestions GPC comments

Outdoor‌ ‌table‌ ‌

tennis‌ ‌

5‌ ‌

This‌ ‌could‌ ‌be‌ ‌added‌ ‌to‌ ‌the‌ ‌new‌ ‌boules‌ ‌court‌ ‌at‌ ‌the‌ ‌same‌ ‌time‌ ‌as‌ ‌it‌ ‌is‌ ‌being‌ ‌built.‌ ‌A‌ ‌very‌ ‌popular‌ ‌choice‌ ‌and‌ ‌one‌ ‌that‌ ‌has‌ ‌been‌ ‌discussed‌ ‌for‌ ‌years.‌ ‌Can‌ ‌be‌ ‌installed‌ ‌at‌ ‌the‌ ‌same‌ ‌time‌ ‌and‌ ‌in‌ ‌the‌ ‌same‌ ‌area‌ ‌as‌ ‌the‌ ‌new‌ ‌boules‌ ‌court.‌ ‌ ‌

Tennis‌ ‌court‌ ‌

3‌ ‌

The‌ ‌village‌ ‌playground‌ ‌doesn’t‌ ‌have‌ ‌a‌ ‌big‌ ‌enough‌ ‌flat‌ ‌area‌ ‌for‌ ‌this.‌ ‌If‌ ‌the‌ ‌large‌ ‌grass‌ ‌area‌ ‌was‌ ‌turned‌ ‌into‌ ‌a‌ ‌tennis‌ ‌court‌ ‌then‌ ‌that‌ ‌would‌ ‌take‌ ‌away‌ ‌a‌ ‌good‌ ‌amenity,‌ ‌grassed‌ ‌area‌ ‌for‌ ‌ball‌ ‌games,‌ ‌picnics,‌ ‌etc.‌ ‌ ‌

Benches‌ ‌and‌ ‌

blackboard‌ ‌

1‌ ‌

The PC considered a village-led project with donated materials, but will not progress as a previous, similar facility was unused and fell apart.

Skittle‌ ‌alley‌ ‌

1‌ ‌

This‌ ‌could‌ ‌be‌ ‌added‌ ‌to‌ ‌the‌ ‌side‌ ‌of‌ ‌the‌ ‌boules‌ ‌court.‌ ‌A‌ ‌concrete‌ ‌slab‌ ‌with‌ ‌a‌ ‌run‌ ‌for‌ ‌the‌ ‌return‌ ‌of‌ ‌balls.‌ ‌There‌ ‌used‌ ‌to‌ ‌be‌ ‌a‌ ‌facility‌ ‌in‌ ‌the‌ ‌village‌ ‌hall‌ ‌and‌ ‌it‌ ‌was‌ ‌well‌ ‌used.‌ ‌Would‌ ‌be‌ ‌nice‌ ‌to‌ ‌see‌ ‌this‌ ‌again.‌ ‌ ‌

Grid‌ ‌for‌ ‌hopscotch‌ ‌

1‌ ‌

Perhaps‌ ‌the‌ ‌grid‌ ‌could‌ ‌be‌ ‌added‌ ‌/‌ ‌painted‌ ‌on‌ ‌to‌ ‌the‌ ‌skittle‌ ‌alley‌ ‌above.‌ ‌ ‌

Pergola‌ ‌or‌ ‌shelter‌ ‌

1‌ ‌

Not‌ ‌suitable‌ ‌for‌ ‌this‌ ‌allocation‌ ‌of‌ ‌funding‌ ‌but‌ ‌perhaps‌ ‌there‌ ‌is‌ ‌Covid‌ ‌funding‌ ‌or‌ ‌DCC‌ ‌locality‌ ‌project‌ ‌funding‌ ‌to‌ ‌provide‌ ‌a‌ ‌shelter.‌ ‌Particularly‌ ‌useful‌ ‌to‌ ‌encourage‌ ‌outdoor‌ ‌meeting‌ ‌during‌ ‌Covid.‌ ‌

Mini‌ ‌astro‌ ‌turf‌ ‌

pitch‌ ‌for‌ ‌football‌ ‌

1‌ ‌

See‌ ‌reasons‌ ‌for‌ ‌not‌ ‌having‌ ‌a‌ ‌tennis‌ ‌court,‌ ‌above.‌ ‌Not‌ ‌enough‌ ‌space.‌ ‌Reduction‌ ‌of‌ ‌existing‌ ‌grass‌ ‌amenity‌ ‌area.‌ ‌

Adult‌ ‌exercise‌ ‌

equipment,‌ ‌eg‌ ‌

exercise‌ ‌bike‌ ‌

4‌ ‌

PC will investigate potential equipment and sites in the village playground and in the Vale near the boulders.

Basketball‌ ‌hoop‌ ‌ ‌

1‌ ‌

The PC considered providing a hoop on the skittle alley, but felt the intrusive noise and proximity to homes would be unsuitable.  Therefore no further progress.

Climbing‌ ‌structure‌ ‌

2‌ ‌

Not‌ ‌suitable‌ ‌for‌ ‌this‌ ‌allocation‌ ‌of‌ ‌funding‌ ‌–‌ ‌check‌ ‌this‌ ‌though.‌ ‌ Also,‌ ‌we‌ ‌have‌ ‌a‌ ‌small‌ ‌climbing‌ ‌wall‌ ‌on‌ ‌the‌ ‌slide‌ ‌tower.‌ ‌An‌ ‌actual‌ ‌climbing‌ ‌wall‌ ‌or‌ ‌bouldering‌ ‌wall‌ ‌might‌ ‌be‌ ‌too‌ ‌intrusive‌ ‌because‌ ‌of‌ ‌its‌ ‌height.‌ ‌

Zip‌ ‌wire‌ ‌

1‌ ‌

Not‌ ‌suitable‌ ‌for‌ ‌this‌ ‌allocation‌ ‌of‌ ‌funding.‌ ‌ ‌

Badminton‌ ‌Court‌ ‌

1‌ ‌

Removable net considered, but would not be robust enough to withstand misuse.

 ‌

Members discussed various scenarios:‌ ‌

1.Go‌ ‌ahead‌ ‌with‌ ‌a‌ ‌project‌ ‌to‌ ‌provide‌ ‌a‌ ‌boules‌ ‌court,‌ ‌skittles‌ ‌alley, ‌and‌ ‌

hopscotch.‌ ‌ ‌

a.Draw‌ ‌up‌ ‌plans,‌ ‌b.‌ ‌Get‌ ‌quotes,‌ ‌c.‌ ‌Aim‌ ‌to‌ ‌build‌ ‌in‌ ‌summer‌ ‌2021‌ ‌

NB‌ ‌there‌ ‌are‌ ‌skittles‌ ‌in‌ ‌the‌ ‌hall‌ ‌which‌ ‌could‌ ‌be‌ ‌kept‌ ‌in‌ ‌a‌ ‌locked‌ ‌box,‌ ‌or‌ ‌provide‌ ‌a‌ ‌new‌ ‌set‌ ‌for‌ ‌

this‌ ‌project.‌ ‌

2.Investigate‌ ‌funding‌ ‌sources‌ ‌for‌ ‌a‌ ‌pergola‌ ‌or‌ ‌shelter.‌ ‌Consider‌ ‌Covid‌ ‌funding‌ ‌and‌ ‌DCC‌ ‌locality‌ ‌budget.‌ ‌If‌ ‌successful,‌ ‌get‌ ‌3‌ ‌quotes‌ ‌and‌ ‌install‌ ‌asap‌ ‌to‌ ‌encourage‌ ‌outdoor‌ ‌meeting‌ ‌in‌ ‌the‌ ‌summer‌ ‌for‌ ‌Covid‌ ‌safety.‌ ‌Summer‌ ‌2021‌ ‌

3.Investigate‌ ‌adult‌ ‌exercise‌ ‌bike‌ ‌costs‌ ‌and‌ ‌funding‌ ‌sources‌ ‌for‌ ‌this.‌ ‌Deadline‌ ‌Winter‌ ‌2021.‌ ‌

4.The‌ ‌following‌ ‌suggestions‌ ‌will‌ ‌not‌ ‌be‌ ‌progressed‌ ‌as‌ ‌they‌ ‌are‌ ‌unsuitable‌ ‌for‌ ‌the‌ ‌village‌ ‌play‌ ‌

area‌ ‌(too‌ ‌big):‌ ‌tennis‌ ‌court,‌ ‌badminton‌ ‌court‌ , ‌climbing‌ ‌structure,‌ ‌zip‌ ‌wire,‌ ‌mini‌ ‌astro‌ ‌turf‌ ‌pitch.‌ 

Members resolved to go ahead with the resurfaced boules pitch, hopscotch and skittle alley, table tennis facility, subject to cost and quotes.  Cllr Orchard will discuss with EDDC to understand how this is paid for.  Cllr Valentine said that the parish council should be cautious when investigating a shelter or pergola, as a structure over a certain size will require planning permission.  He asked if the PC would consider purchasing a secure storage area for any equipment associated with any eventual sports facility.

Councillors discussed the purchase of a badminton net, but it was felt they were not particularly robust.  There was concern over the potential maintenance cost of an adult exercise bike, and whether it would be better placed in Gittisham Vale.  It was agreed to defer discussion to a later date.

ACTION: Cllr Orchard to obtain quotes for boules pitch, hopscotch and skittle alley, table tennis facility from suppliers.  Chair to investigate cost of pergola or shelter and any relevant funding opportunities. 

To receive an update on public transport

Cllr Orchard said there was no update on this.

To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she attended a meeting on 25th May with Toby Curtis (Surveyor, Baker Estates), Robin Palmer (Site Manager, Baker Estates), and Tina Sauvage (Community Heart Beat Trust). The meeting was organised following Adam Clarke’s email, (previously circulated) confirming the electricity supply for the defibrillator cabinet, and that it would not be sited on the block of apartments as originally suggested.

The defibrillator would be sited on posts on communal ground about 20 yards away from the block. The fixture and the site is not a problem, but there now is an additional cost of channelling the cable. Toby Curtis wants to try again with Sovereign Housing on the siting of the defibrillator, otherwise we will have to see if Baker Estates will want to bear the extra cost.  November is seen as the goal date for going live, so Cllr Twist said she would contact CHB for lead times and costs.

To consider climate change measures within the parish

Cllr Twist said she had not received any further information regarding the EV charging point.

Cllr Rowe reported that he was waiting for a response from DCC about verge cutting in the Vale.  He said he was also awaiting a reply from EDDC about the land at the end of Old Elm Road and whether parts of that can be allowed to be left to nature. The ones he had seeded personally will be in flower over the next few weeks, and he said hopefully there will be a good display.  He added that EDDC’s Countryside Team would be carrying out a site visit in the near future to assess.

To consider parish council support for scam awareness and security

Cllr Twist outlined the latest scams:

Phishing remains the most successful of the cyber scams. As of 30 April 2021 more than 5.8 million e-mails were reported to the Suspicious Email Reporting Service set up last April.  The most common was the TV Licence scam with reported losses totalling £5.3 million.  Report suspicious emails to phishing@gov.uk and suspicious text messages forward to 7726.

Mimicking Fraud Department Telephone Numbers: scammers are somehow mimicking the telephone numbers of bank fraud departments, examples are, Barclays, First Direct, Lloyds.  Please avoid using the number printed on the back of your card, go into branch or use another number.

Post vaccine survey scams: either phone, text or email promising cash or a prize, and asking for card details.

To consider limited residential development in the parish

Cllr Valentine said the public exhibition/consultation, displaying details of the development, will be taking place in the village hall tomorrow (11th June) with viewing available between 3.00pm and 8.00pm.

Representatives from the architects, South Devon Rural Housing Association (the CLT’s development partner), the Combe Estate, the GCLT and its advisors will be available to answer questions and receive comments. The scheme will then be reviewed in the light of any comments received and amended if appropriate. It is hoped that the planning application will be submitted to EDDC at the end of June or early July.

To consider the parish emergency plan

Cllr Orchard reported that the revised plan had been published on the Gittisham website. Review due May 2022.  He said that a briefing to bring all flood marshalls up to date would be required.

ACTION: Chair to arrange meeting with emergency plan councillors and named flood marshalls.

To consider the refurbishment and maintenance of the village play area

Cllr Walker sent a report in her absence:

With the improving weather, she noted that the playground is now getting much busier.  All seems to be in good working order and the wild area provides an attractive seating area for parents, carers, grandparents etc.  She has made a mental note to fill the hand sanitiser today.  She will also empty the bin, which she knows is being used.  Thankfully, there have been very few sweet wrappers etc. needing to be picked up around the play equipment.  Cllr Walker added that the lengthsman had completed the tasks outstanding from the annual safety inspection.

To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman would keep an eye on all the work needing to be carried out as we go through the year. If any councillors has noted something needing to be done, please let Cllr Walker know and she will pass details on to him.

27/21     To receive a report from the Chair

Members approved the Chair’s application to the Woodland Trust for a grant for hedge plants, which will be installed along the wall between the field and the bottom play area.

The Chair explained that DCC had clarified the Rights of Way on Westgate Hill, and there is no vehicle access link across the top.  Therefore the illegal activity from off-roaders is on private land, and Combe Estate as the landowner is responsible for installing measures such as barriers, in consultation with DCC.  There has been no progress on the Ramblers’ appeal regarding a proposed footpath from Hayne Farm to Goldcombe, due to Covid.

ACTION: Chair to apply for Woodland Trust grant.

28/21 To consider the purchase of a printer or copier for the Gittisham Gazette

Members discussed the future distribution of the Gittisham Gazette, and it was agreed to ask the editor how many hard copies would realistically be needed post-Covid.  The current figure stands at 70.  The PC will consider sharing the cost of a printer with the church, possibly in the form of a grant.  Cllr Twist said the gazette could be posted on the Hayne Farm community Facebook page.  The PC would like the gazette to be more of a parish-wide publication, eg welcoming new parishioners in the whole parish, not just the village.

ACTION: Chair to arrange meeting with Carol McCann.  Cllr Twist to investigate uploading the gazette to FB.

29/21     To approve the June payments and to note the current bank balance

It was resolved to approve the following payments:

1101       F J Clampin                          £224.86                 Clerk’s salary

1102       F J Clampin                          £44.25   Remaining reimbursement for Microsoft Office 2019

1103       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10077)

1104       Michael Poll                          £60         Grass cutting, play area (inv. ref. 10084)

1105       Community First                 £495.17  Parish council annual insurance policy

1106       Alison Marshall                    £150       Internal audit 2020-21

1107       Len Abbott                           £147       Lengthsman work, 10.5 hrs May 2021 @ £14/hr

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £18,855.93 (which includes approximately £7,000 in the business reserve account).  The clerk said a VAT rebate of £749.17 had been received, for the year 2018-19.

30/21     To receive and note the annual internal audit report

Members noted the annual internal audit report.

31/21     To approve the annual governance statement 2020-21

Members resolved to approve the annual governance statement 2020-21.

32/21     To approve the 2020-21 accounting statements

Members resolved to adopt the 2020-21 accounts.  Prior to the meeting, the clerk circulated the accounting statements.  The parish council ended the financial year on 31st March 2021 with a balance of £16,232.55 (inc. £7,030.36 in business reserve, with £2.86 interest accumulated this year).  There is VAT to be recovered of £226.12. 

33/21     To consider the criteria for meeting exemption from the annual limited assurance review 2020-21, and approve the exemption certificate

Members agreed the criteria had been met, ie that during the financial year 2020-21 the higher of the parish council’s gross income or gross annual expenditure for the year did not exceed £25,000.

34/21     To set and approve the period for the exercise of public rights 2020-21

Members approved the period for the exercise of public rights to extend from 14th June to 23rd July 2021.

35/21     Clerk’s Report

The clerk said a representative from Airband would be attending the July meeting. 

36/21     For information only; items for the forward agenda

None.

37/21     To consider any late entry correspondence

The Chair reported that the No Mow May initiative would be continuing in the churchyard.  Cllr Valentine warned that the rollout of superfast broadband could be held up by connections to listed buildings. 

38/21     Date of next two meetings

Wednesday 7th July and Wednesday 4th August (village hall) 2021 at 7.30pm.  Public via Zoom.  The Chair asked all to observe social distancing and bring along a mask and hand sanitiser.

There being no further business, the meeting closed at 2105 hrs.

Chair…………………………………….

7th July 2021

Parish Council agenda 10 June 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

4th June 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Village Hall on Thursday 10th June 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  A maximum of six people is allowed in the space.  If any member of the public wishes to join by Zoom, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/88075229137?pwd=RE9aOXk5R1d6QXBoc21MZjJwS1R2dz09

Meeting ID: 880 7522 9137
Passcode: 870415

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 5th May 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 21/0945/LBC Pomeroy House Gittisham EX14 3AJ Localised repairs and reinstatement of section of collapsed garden boundary wall.
    • 21/1354/VAR Coign Cottage Gittisham EX14 3AB Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans
    • 21/1295/FUL 1 Hamlet Cottages Weston EX14 3PB Demolition of existing workshop to be replaced with a new self-build dwelling
    • 21/1420/VAR Unit 5 Weston Park Devonshire Road Heathpark Industrial Estate Honiton EX14 1ST Variation of condition 1 (extension to opening hours) of 19/2150/VAR
    • 21/1350/FUL Land West of Devonshire Road Heathpark Industrial Estate Honiton Construction of two storey offices (Unit D) for Use Class E (g) (i), alterations to car park layout, and internal access. Installation of covered bike store to front
    • 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room.
    • 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  9. To receive a report from the Chair
  10. To consider the purchase of a copier or printer for the Gittisham Gazette
  11. To approve the June payments and to note the current bank balance:

F Clampin £224.86 clerk’s salary

F Clampin £44.25 (part reimbursement for Microsoft Office 2019)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. 10084)

Michael Poll play area grass cutting £60 (inv. 10077)

Alison Marshall internal audit inv ref 21/033 £150

Community First Insurance £495.17

NEST (clerk’s pension) £22.48

  1. To receive and note the annual internal audit report
  2. To approve the annual governance statement 2020-21
  3. To approve the 2020/21 accounting statements
  4. To consider the criteria for meeting exemption from the annual limited assurance review 2020-21, and approve the exemption certificate
  5. To set and approve the period for the exercise of public rights 2020-21
  6. Clerk’s report
  7. For information only; items for the forward agenda
  8. To consider any late entry correspondence
  9. To note the date of the next two meetings, Wednesday 7th July and August 2021 tbc at 7.30pm. 

F J Clampin – Clerk

Little Book of Big Scams

This fraud prevention resource (pdf) has been created to help raise awareness of the dangers of fraud and offer preventative measures to help keep everyone safe from the insidious creep we are seeing in financial crimes in recent years.

GPC all payments above £100 2019-20

DatePayment – VendorPayment – DescriptionPayment typeItem Amount inc VAT £VAT £
03.04.2019ClerkClerk salaryClerk salary7160.880
03.04.2019ClerkClerk salaryClerk salary8157.560
03.04.2019Devon Assoc of Local CouncilsAnnual membershipMemberships13110.1716.44
08.05.2019Len AbbottLengthsman workLengthsman211020
08.05.2019Community FirstAnnual insurance policyPlay area & assets23393.490
12.06.2019No Butts Bin CoPicnic benchesPlay area261,055211
12.06.2019ClerkClerk salary & expensesClerk salary & expenses28202.230
12.06.2019Len AbbottLengthsman workLengthsman33256.500
12.06.2019Alison MarshallInternal auditAnnual audit36116.200
03.07.2019ClerkClerk salary & expensesClerk salary & expenses39218.430
03.07.2019Len AbbottLengthsman workLengthsman41121.500
04.09.2019RhinoPlaySlide tower (pt1)Play area494,434.50886.90
04.09.2019ClerkClerk salary & expensesClerk salary & expenses50220.720
04.09.2019ClerkClerk salaryClerk salary51218.790
04.09.2019Len AbbottLengthsman workLengthsman56398.250
04.09.2019Len AbbottLengthsman workLengthsman581350
02.10.2019RhinoPlaySlide tower (pt2)Play area624,434.50886.90
02.10.2019RhinoPlayRolling logPlay area631,131226.20
02.10.2019ClerkClerk salary & expensesClerk salary & expenses642200
02.10.2019Blamphayne SawmillWood & other materials for bus shelterLengthsman65195.2639.04
02.10.2019Len AbbottLengthsman workLengthsman68256.600
06.11.2019ClerkClerk salaryClerk salary74218.790
06.11.2019Community Heartbeat TrustDefibrillator replacement padsGeneral administration818717.40
06.11.2019Combe EstateDrainage workGeneral administration829218.40
06.11.2019Community Heartbeat TrustDefibrillator maintenance subscriptionGeneral administration8413527
04.12.2019Community Heartbeat TrustDefibrillator maintenance subscriptionGeneral administration8613527
04.12.2019ClerkClerk salary & expensesClerk salary & expenses87230.200
08.01.2020ClerkClerk salary & expensesClerk salary & expenses90230.290
05.02.2020ClerkClerk salaryClerk salary93218.790
05.02.2020Trim PlantsTree & plants for play areaGeneral administration9518036
05.02.2020Gittisham PCCGeneral administration96213.750
05.02.2020Arthur J Gallagher InsurancePublic liability insurance (lengthsman)Lengthsman98251.460
05.02.2020EDDCBench, Gittisham ValeGeneral administration998000
04.03.2020ClerkClerk salary & expensesClerk salary & expenses103224.920
04.03.2020Len AbbottLengthsman workLengthsman 108101.250
04.03.2020Websites AhoyAccessibility regulationsGeneral administration1095000

Gittisham Parish Council bank reconciliation 2019-20

Gittisham Parish Council Income and Expenditure Account for the year ending 31 March 2020

Income

Precept £8,160.00

CIL £2,100.93

Other £327.40

Play £10,000.00

net interest (on business reserve a/c) £14.15

Gross income £20,602.48

Expenditure

Administration £97.98

Salaries £2,646.19

Pension £201.85

S137 / Transport £100.00

VAT payments £2,344.39

Maintenance £780.00

Lengthsman£1,782.27

Other £15,222.95

Total expenditure £23,175.63

Excess of income over expenditure -£2,573.15

Bank reconciliation

Balance b/fwd 1 April 2019 £17,118.19

Gross Income current and reserves accounts (includes the £3,000 moved to business reserve) £23,602.48

less total expenditure £23,175.63

Cashbook Balance £17,545.04

Bank balance as at 31 March 2020

Current Acc £11,030.67

Reserves Acc £7,027.50

less unpresented cheques (992, 1003) £513.13

Bank Account Balance £17,545.04

Fiona Clampin, Responsible Financial Officer

Chairman Russell Hayman

3rd June 2020

Notice of public rights 2019-20 – exempt authorities

Smaller authority name: GITTISHAM PARISH COUNCIL

NOTICE OF PUBLIC RIGHTS AND PUBLICATION OF ANNUAL GOVERNANCE & ACCOUNTABILITY RETURN (EXEMPT AUTHORITY) ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2020

Local Audit and Accountability Act 2014 Sections 25, 26 and 27

The Accounts and Audit Regulations 2015 (SI 2015/234)

The Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 (SI 2020/404)

NOTICE

  1. Date of announcement Sunday 14 June 2020

2. Each year the smaller authority prepares an Annual Governance and Accountability Return (AGAR). The AGAR has been published with this notice. It will not be reviewed by the appointed auditor, since the smaller authority has certified itself as exempt from the appointed auditor’s review. Any person interested has the right to inspect and make copies of the AGAR, the accounting records for the financial year to which it relates and all books,deeds, contracts, bills, vouchers, receipts and other documents relating to those records must be made available for inspection by any person interested.

For the year ended 31 March 2020, these documents will be available on reasonable notice by application to: Fiona Clampin (clerk, Gittisham Parish Council), Garlands, Gittisham EX14 3AJ Tel. 01404 851442 email: mailto:clerk@gittisham.eastdevon.gov.uk

commencing on Monday 15 June 2020 and ending on Friday 24 July 2020

3. Local government electors and their representatives also have the opportunity to question the appointed auditor about the accounting records; and the right to make an objection which concerns a matter in respect of which the appointed auditor could either make a public interest report or apply to the court for a declaration that an item of account is unlawful. Written notice of an objection must first be given to the auditor and a copy sent to the smaller authority.The appointed auditor can be contacted at the address in paragraph 4 below for this purpose between the above dates only.

4. The smaller authority’s AGAR is only subject to review by the appointed auditor if questions or objections raised under the Local Audit and Accountability Act 2014 lead to the involvement of the auditor. The appointed auditor is:PKF Littlejohn LLP (Ref: SBA Team)15 Westferry Circus, Canary Wharf, London E14 4HD (mailto:sba@pkf-littlejohn.com)

5. This announcement is made by Fiona Clampin (clerk, Gittisham Parish Council).

LOCAL AUTHORITY ACCOUNTS: A SUMMARY OF YOUR RIGHTS

Please note that this summary applies to all relevant smaller authorities, including localcouncils, internal drainage boards and ‘other’ smaller authorities.

The basic position

The Local Audit and Accountability Act 2014 (the Act) governs the work of auditors appointed to smaller authorities. This summary explains the provisions contained in Sections 26 and 27 of the Act.The Act, the Accounts and Audit Regulations 2015 and the Accounts and Audit (Coronavirus) (Amendment) Regulations 2020 also cover the duties, responsibilities and rights of smaller authorities, other organisations and the public concerning the accounts being audited. As a local elector, or an interested person, you have certain legal rights in respect of the accounting records of smaller authorities. As an interested person you can inspect accounting records and related documents. If you are a local government elector for the area to which the accounts relate you can also ask questions about the accounts and object to them. You do not have to pay directly for exercising your rights. However, any resulting costs incurred by the smaller authority form part of its running costs. Therefore, indirectly, local residents pay for the cost of you exercising your rights through their council tax.

The right to inspect the accounting records.

Any interested person can inspect the accounting records, which includes but is not limited to local electors. You can inspect the accounting records for the financial year to which the audit relates and all books, deeds, contracts, bills, vouchers, receipts and other documents relating to those records. You can copy all, or part, of these records or documents. Your inspection must be about the accounts, or relate to an item in the accounts. You cannot, for example, inspect or copy documents unrelated to the accounts, or that include personal information (Section 26 (6) – (10) of the Act explains what is meant by personal information). You cannot inspect information which is protected by commercial confidentiality. This is information which would prejudice commercial confidentiality if it was released to the public and there is not, set against this, a very strong reason in the public interest why it should nevertheless be disclosed. When smaller authorities have finished preparing accounts for the financial year and approved them,they must publish them (including on a website). There must be a 30 working day period, called the ‘period for the exercise of public rights’, during which you can exercise your statutory right to inspect the accounting records. Smaller authorities must tell the public, including advertising this on their website, that the accounting records and related documents are available to inspect. By arrangement you will then have 30 working days to inspect and make copies of the accounting records. You may have to pay a copying charge. Legislative changes have been made as a result of the restrictions imposed by the Coronavirus for the 2019/20 reporting year which mean that there is no requirement for a common period for public rights. The period for the exercise of public rights must however commence on or before 1 September 2020. The advertisement must set out the dates of the period for the exercise of public rights, how you can communicate to the smaller authority that you wish to inspect the accounting records and related documents, the name and address of the auditor, and the relevant legislation that governs the inspection of accounts and objections.

The right to ask the auditor questions about the accounting records.

You should first ask your smaller authority about the accounting records, since they hold all the details. If you are a local elector, your right to ask questions of the external auditor is enshrined in law.However, while the auditor will answer your questions where possible, they are not always obliged to do so. For example, the question might be better answered by another organisation, require investigation beyond the auditor’s remit, or involve disproportionate cost (which is borne by the local taxpayer). Give your smaller authority the opportunity first to explain anything in the accounting records that you are unsure about. If you are not satisfied with their explanation, you can question the external auditor about the accounting records.The law limits the time available for you formally to ask questions. This must be done in the period for the exercise of public rights, so let the external auditor know your concern as soon as possible. The advertisement or notice that tells you the accounting records are available to inspect will also give theperiod for the exercise of public rights during which you may ask the auditor questions, which here means formally asking questions under the Act. You can ask someone to represent you when asking the external auditor questions.Before you ask the external auditor any questions, inspect the accounting records fully, so you know what they contain. Please remember that you cannot formally ask questions, under the Act, after the end of the period for the exercise of public rights. You may ask your smaller authority other questions about their accounts for any year, at any time. But these are not questions under the Act.You can ask the external auditor questions about an item in the accounting records for the financial year being audited. However, your right to ask the external auditor questions is limited. The external auditor can only answer ‘what’ questions, not ‘why’ questions. The external auditor cannot answer questions about policies, finances, procedures or anything else unless it is directly relevant to an item in the accounting records. Remember that your questions must always be about facts, not opinions. To avoid misunderstanding, we recommend that you always put your questions in writing.

The right to make objections at audit.

You have inspected the accounting records and asked your questions of the smaller authority. Now you may wish to object to the accounts on the basis that an item in them is in your view unlawful or there are matters of wider concern arising from the smaller authority’s finances. A local government elector can ask the external auditor to apply to the High Court for a declaration that an item of account is unlawful, or to issue a report on matters which are in the public interest. You must tell the external auditor which specific item in the accounts you object to and why you think the item is unlawful, or why you think that a public interest report should be made about it. You must provide the external auditor with the evidence you have to support your objection. Disagreeing with income or spendingdoes not make it unlawful. To object to the accounts you must write to the external auditor stating you want to make an objection, including the information and evidence below and you must send a copy to the smaller authority.

The notice must include:

  • confirmation that you are an elector in the smaller authority’s area;
  • why you are objecting to the accounts and the facts on which you rely;
  • details of any item in the accounts that you think is unlawful;
  • and details of any matter about which you think the external auditor should make a public interest report.

Other than it must be in writing, there is no set format for objecting. You can only ask the external auditor to act within the powers available under the Local Audit and Accountability Act 2014.

A final word.

You may not use this ‘right to object’ to make a personal complaint or claim against your smaller authority. You should take such complaints to your local Citizens’ Advice Bureau, local Law Centre or to your solicitor. Smaller authorities, and so local taxpayers, meet the costs of dealing with questions and objections. In deciding whether to take your objection forward, one of a series of factors the auditor must take into account is the cost that will be involved, they will only continue with the objection if it is in the public interest to do so. They may also decide not to consider an objection if they think that it is frivolous or vexatious, or if it repeats an objection already considered. If you appeal to the courts against an auditor’s decision not to apply to the courts for a declaration that an item of account is unlawful, you will have to pay for the action yourself.

For more detailed guidance on public rights and the special powers of auditors, copies of the publication Local authority accounts: A Guide to Your Rights are available from the NAO website.

If you wish to contact your authority’s appointed external auditor please write to the address in paragraph 4 of the Notice of Public Rights and Publication of Unaudited Annual Governance & Accountability Return.

Gittisham Parish Council publication scheme

Approved: 3rd March 2021

Information to be published How the information can be obtained Cost

Class 1 – Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only.                     

   
Who’s who on the Council and its Committees (Website / hard copy / email) Free / 10p per page / free

Contact details for Parish Clerk and Council members 

(Website / hard copy / email) Free / 10p per page / free
Location of main Council office and accessibility details (Website / hard copy / email for details of accessibility) Free / 10p per page / free
Staffing structure (Website / hard copy / email) Free / 10p per page / free

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

   

Annual return form and report by auditor

(Website / hard copy / email)

Free / 10p per page / free

Finalised budget

Email

 

Precept

(Website / hard copy / email)

Free / 10p per page / free

Borrowing Approval letter

Not applicable

n/a

Financial Standing Orders and Regulations

Website / hard copy / email

Free / 10p per page / free

Grants given and received

hard copy / email (contact clerk)

10p per page / free

List of current contracts awarded and value of contract

hard copy / email (contact clerk)

10p per page / free

Members’ allowances and expenses

hard copy / email (contact clerk)

10p per page / free

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 Current and previous year as a minimum

 

 

 

Parish Plan (from 2010)

Website / hard copy / email

Free

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Website / hard copy / email

10p per page / free

Quality status

n/a

n/a

Local charters drawn up in accordance with DCLG guidelines

n/a

n/a

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

 

 

Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)

Website / hard copy / email

Free / 10p per page / free

Agendas of meetings (as above)

Website / hard copy / email

Free / 10p per page / free

Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.

Website / hard copy / email

Free / 10p per page / free

Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.

Website / hard copy / email

10p per page / free

Responses to consultation papers

Hard copy / email (contact clerk)

10p per page / free

Responses to planning applications

Website / hard copy / email

Free / 10p per page / free

Byelaws

n/a

n/a

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

 

 

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

For all policies and procedures:

Website/hard copy/email

Free / 10p per page / free

Policies and procedures for the provision of services and about the employment of staff:

Internal instructions to staff and policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

For all policies and procedures:

Website/hard copy/email

Free / 10p per page / free

Information security policy

hard copy/email (contact clerk)

10p per page / free

Records management policies (records retention, destruction and archive)

hard copy/email (contact clerk)

10p per page / free

Data protection policies

hard copy/email (contact clerk)

10p per page / free

Schedule of charges (for the publication of information)

See below

 

Class 6 – Lists and Registers

Currently maintained lists and registers only

 

 

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Hard copy (contact clerk)

10p per page

Assets register

Website/hard copy/email

Free / 10p per page / free

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Not applicable (available from Monitoring Officer at the District Council)

POA to EDDC

Register of members’ interests

Website

Free

Register of gifts and hospitality

Original documents maintained by District Council.

POA to EDDC

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

 

 

Allotments

n/a

 

Burial grounds and closed churchyards

n/a

 

Community centres and village halls

n/a

 

Parks, playing fields and recreational facilities

Hard copy / email (contact clerk)

10p per page / free

Seating, litter bins, clocks, memorials and lighting

Hard copy / email (contact clerk)

10p per page / free

Bus shelters

Hard copy / email (contact clerk)

10p per page / free

Markets

n/a

 

Public conveniences

n/a

 

Agency agreements

n/a

 

Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

n/a

 

 

 

 

Contact details

The Clerk to Gittisham Parish Council

(or The Chair of Gittisham Parish Council, c/o)

Garlands

Gittisham

Honiton

Devon

EX14 3AJ

Tel: 01404 851442

Email: mailto:gittishamparishcouncil@gmail.com

Website: www.gittisham.org.uk

Information Commissioner

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Information Line: 01625 545745 or 08456 30 60 60

Switchboard: 01625 545745

Website: www.ico.gov.uk

Schedule of Charges

This describes how the charges have been arrived at and should be published as part of the guide.

  • Photocopying @ 10p per sheet (black & white, actual cost incurred by the authority)
  • Photocopying @ 10p per sheet (colour, actual cost incurred by the authority)
  • Postage (actual cost of Royal Mail standard 2nd class)
  • Major enquiries (£15 per hour, in accordance with current legislation Local Government Act 2003, section 93.)

Gittisham Parish Council Fixed Asset Register

To be approved: 2nd June 2021

Purchase date Purchase price £ (ex VAT) Purchased from Details Situated
12.05.2011 4,663 Broxap Bird’s nest swing & double cradle nest swing Play area
12.05.2011 337 Broxap Cow springer Play area
05.12.2012 1,740 Safe & Sound Playgrounds Stand-on seesaw Play area
05.12.2012 755 Safe & Sound Playgrounds Roundabout / spinner Play area
18.07.2018 2,000 Safe & Sound Playgrounds Swings Play area
04.09.2019 1,131 RhinoPlay Rolling log trail item Play area
04.09.2019 8,869 RhinoPlay Castle tower unit & slide Play area
03.07.2019 10 Homebase Nest boxes x 2 Play area
06.10.2019 63.28 Otter Nurseries Bug & bee house kits x 7 Play area
02.10.2017 1,775 Community Heartbeat Trust Defibrillator Telephone box, Gittisham village
07.11.2018 1,920 Community Heartbeat Trust Defibrillator On wall adjoining 1, Honeysuckle Drive, Gittisham Vale
12.06.2019 375.25 VP Recycled Plastic

1 standard picnic table 780 x 440 c 1500 x 1460-

BLACK LEGS/UNDERCARRIAGE –MULTI-COLOURED
Play area
12.06.2019 375.25 VP Recycled Plastic

1 standard picnic table 780 x 440 c 1500 x 1460-

BLACK LEGS/UNDERCARRIAGE –MULTI-COLOURED

Play area
Damaged and replaced by tables above 1 Unknown

1 picnic table

Play area
05.02.2020 706.67 East Devon District Council

Bench with plaque

Behind Rowan Close, Gittisham Vale
12.06.2019 265 VP Recycled Plastic

CAPTAIN’S SEAT – 1671MM – GREEN

Rookery, Gittisham village
Damaged 2019 and replaced by bench above 1 Unknown

1 bench

Rookery, Gittisham village
18.07.2018 183.32 Currys

Canon printer & scanner G3500

At home of clerk to the council
05.02.2021 524.17 Currys

LENOVO – IdeaPad 5 14″ Laptop

At home of clerk to the council
Historic 1 Unknown

1 x Wooden Bus Shelter

Gittisham village
Historic 1 Unknown

1 x Wooden Bus Shelter

Old Elm Road, Gittisham Vale
06.12.2005 288.58 Fast Displays

Wooden noticeboard

Outside Gittisham Village Hall
13.02.2018 504.73 Creative Solutions

Stainless steel noticeboard

On wall adjoining 1, Honeysuckle Drive, Gittisham Vale

Damaged 2018 and replaced by above

01.03.2006

345 Creative Solutions

Stainless steel noticeboard

On wall adjoining 1, Honeysuckle Drive, Gittisham Vale

Historic

1 Unknown

Roller for petanque court

Play area

06.07.2016

283.33 MNR Mowers

Strimmer

At home of parish lengthsman

14.08.2014

1 BT

Telephone box

Gittisham village