Parish Council Minutes

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr G Pester

Vale ward: Cllr P Orchard, Cllr A Powell

In attendance: one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Rye, Cllr Alasdair Bruce (EDDC)

173/25 To accept and approve apologies

Apologies were received and accepted.

174/25        To confirm the minutes of the meetings held on 5th March 2026

The minutes of the meeting held on 5th March 2026 were confirmed and signed by the Chair.  

175/25        To receive the Beat Manager’s Report

January 2026  [unchanged since previous meeting]
Longlands Way: 1 x other theft

176/25        To consider declarations of interest

None.

177/25        To consider actions arising from the last meeting not otherwise on the agenda

The clerk passed on a new battery for the Hayne Farm defibrillator to Cllr Powell.  Cllr Valentine said he had ordered replacement pads for the village defibrillator.

178/25        To receive reports from County Council and District Council representatives

In his absence, Cllr Bruce sent the following report: “This will be my last report for your retiring Chair of Gittisham Parish Council.  Carol has been a strong force for good in your village and I know will be greatly missed.  In my experience as a district councillor, she has been most helpful and supportive in helping me understand the particular aspects that impact this ward, whilst also holding me to account if I missed anything!  I for one will very much miss her good counsel.  I wish her all the best.

“Potholes have been dominating my inbox, no surprise there I hear you say.  What I am surprised at is the blizzard of road closures, especially around the Easter break.  Yesterday, in my area I encountered six roads closed both major and minor.  In two instances diversions from a main road sent you down roads that were closed further along!  This is just plain bonkers.  No information was visible as to where the works were and how long they would be in place (one stretch on the Stockland hill road is about seven miles long).  In this day and age this lack of information is completely unacceptable.  I hate to think of the chaos and mayhem that locals and visitors will experience this Bank holiday.  I have sent an email to cabinet members at `Devon County council, demanding urgent action around what appears to be an unplanned and uncoordinated approach to the state of our roads.

“A motion is possibly coming to full council later this month with a view to garner a statement that a tourist tax will not be imposed by EDDC.  I have been asked for my support, but I have reservations.  My first is around how much impact this may have on our already struggling tourist industry, both positive and negative.  Secondly, it is not always clear where any collected revenue would go and who would oversee it.  If it was properly ring-fenced for purely supporting the industry it was levied by, for example, in improving and upgrading facilities used by tourists and locals alike, toilets springs to mind, then it might be worth considering. However, my fear is that it may get absorbed into a general fund with little, if any, targeted at where it’s going to benefit those that paid it.  I’m sure the debate will be lively and passionate.

“Finally, I am struggling to get action on a number of enforcement actions in our area. This is mainly due to the council only having three enforcement officers (two as I write this).  Given the size of our district, and the volume of applications which need an eye on, I’m frankly staggered that this critical part of our planning responsibilities has been allowed to deteriorate to this level.  In my view, until this is addressed, how can we be confident that rogue builders will be held to account, and the wholesale abuse of our planning rules run amuck?

So, on that less than positive note, I wish everyone a safe and pothole free Bank Holiday.”

The clerk said she would contact Cllr Bruce regarding Combe Estate’s concerns over the recent spate of flytipping.  Justin Lascelles has asked if EDDC can suggest a way of disposing of the growing volume of flytipped materials without additional expense or increased paperwork. 

ACTION: Clerk to ask PCSO England for more anti-flytipping signs.

Cllr Jefferies did not send a report this month. 

179/25 To consider the following planning application:

a)           25/0369/FUL – Roebuck Farm Weston EX14 3PB – Proposed MOT station, hard-standing and widened access track (retrospective) and surface water drainage works

Cllr Orchard said one of the reports with the above retrospective application contained a reference to the widening of a track, but it’s not clear whether this is retrospective or a future possibility.  As before (June 2025) members objected to this application which risks increasing vehicle movements in the surrounding area.  They also expressed concern and disappointment that the felling of several mature trees had taken place outside the context of a planning application and during bird nesting season.

ACTION: Clerk to clarify track widening reference with EDDC.

180/25 To receive reports from councillors on areas of responsibility and actions since the last meeting

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Rowe reported that since the last meeting, Tom Hills of Radio Fibre has been in dialogue with Combe Estate’s land agent to try to agree compensation payments to the tenant farmers and negotiate the fee for the wayleaves.  Cllr Rowe said he had asked Tom Hills whether or not he believed the infrastructure would soon become obsolete.  But Tom Hills has replied to say that the government funding is available, and it will be a government-owned piece of infrastructure that is free for any other provider to use once installed.  He also added that residents using Starlink will not be refused broadband vouchers, as it is not deemed to be a counter-service to fibre broadband. 

Cllr Powell said he would draft an email to Connecting Devon & Somerset to request £20,000 to cover the wayleaves and solicitors’ fees.  Members agreed that bartering was time-consuming and it is important to press ahead.

ACTION: Cllr Powell to draft an email that the clerk will send to CDS.

• To note the latest planning decision notices
  • None.
• To receive an update on Highways 

04–22 May 2000-0600hrs Construction / Improvement/Upgrading – A30 westbound and eastbound, Daisymount to Turks Head junctions.

14 May 0930–1530. Road through Alfington closed for Openreach pole test.

The Chair said it was disappointing that the meeting between Tom Cox, DCC’s NHO, parish councillors and the tenant farmer had not gone ahead.  But it was noted this meeting has been postponed, not cancelled.  Cllr Rowe said that Network Rail’s assertion that it has fixedthe blockage at e4 / 483a near the Iron Bridge is false.  He added that the flood gauge underneath the Iron Bridge junction is now at the correct height.

ACTION: Clerk to write to Network Rail again about the blockage at e4 / 483a.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

There was nothing to report this month.

• To receive an update on public transport

There was nothing to report this month.

• To consider updating the parish emergency plan

Councillors discussed buying a salt spreader for the parish, and mulled over various different models.

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Councillors decided on various small ‘wins’ that would reflect the parish council’s commitment to mitigating the effects of climate change and help make Gittisham greener.  It was agreed to buy some owl boxes, and encourage the public to suggest locations where they can be installed. Councillors are also hopeful of organising a bird box making session and a nature-type event in the village play area, perhaps in connection with the Devon Wildlife Trust (DWT) and / or RSPB.  The parish council will be promoting no-mow May next month; this is turning into an annual event that allows wildflowers to bloom, providing vital nectar for pollinators and increasing biodiversity.  Cllr Powell reported that a new management company will be in place at Hayne Farm in the near future, and therefore Cllr Rye will be able to discuss the hedges with the new company.

ACTION: Cllr Rowe to write an article for the gazette, encouraging residents to get involved.

ACTION: Cllr Powell to contact the person in Broadhembury who ran a bird box-making workshop.

ACTION: Cllr Pester to contact DWT about a bat detector.

ACTION: Cllr Rye to apply to the Woodland Trust for a hedge pack. https://www.woodlandtrust.org.uk/plant-trees/schools-and-communities/

• • To consider limited residential development in the parish

Cllr Valentine said he would be meeting the GCLT mentors and Combe Estate next week to discuss next steps and how to mitigate the huge increase in costs from EDDC outsourcing solicitors’ work.  He added that he would like to hold another community event in the next few months to update the public about the developing situation and introduce those who are unaware of the GCLT to the project.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

There was no update this month.

• • To consider the refurbishment and maintenance of the village play area

Members discussed the current state of the petanque court, and how to reduce the amount of weeds.  The clerk agreed to contact Michael Poll for his advice.  Cllr Pester said that Taylor Signs in Honiton would have the signage ready at some point w/c 6^th April.  Members noted the annual play area inspection report, which did not flag up any major issues.  Cllr Powell said the bench was looking rather wobbly and could do with some treatment, and suggested taking it to the Men’s Shed in Ottery.  In addition, the bug hotel is missing some rooms, and Cllr Powell suggested putting out an appeal for spare broom handles which can be cut up and holes drilled in them.  Members also heard that there are three dead trees in the wild area.  The Chair said while it was too late in the year for planting, any interested families can make it known that they would like to fund replacement trees.

ACTION: Clerk to contact Michael Poll about weeds, and also ask whether he can cast an eye over the timber work of the play equipment and see if anything needs replacing / repairing.

• • To consider the work of the parish lengthsman

The clerk said Justin Lascelles was investigating who is responsible for the road surface outside the Dower House, as discussed at the March meeting.  Cllr Powell agreed to talk to Fabian Trim about it and see if he could make recommendations.

181/25     To receive a report from the Chair

The Chair said Michael Poll had done an excellent job in sprucing up the village bus shelter, adding some shelves and painting it inside and out.  It’s hoped the Vale bus shelter can get similar treatment in the near future. 

The Chair said she would be standing down from the editor role of the Gittisham Gazette.  Members discussed the future direction and format of the gazette, which has been in existence since at least the 1990s.  Cllr Rowe agreed to lead a new automated email system and website format for the gazette, to which people can subscribe.  He added that one option would be to ask local businesses to advertise, which could pay for hard copies in future if needed.

ACTION: Clerk to ask Michael Poll if he can work on the Vale bus shelter.

182/25    To approve the April payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £8.45 expenses (travel Ottery – Gittisham 7.5-mile round trip x 2 for agenda & March meeting @0.45p / mile + stamp £1.70 for VAT rebate application)

HMRC (clerk’s tax, payable via F Clampin, see explanation below) £1.60

DALC annual subscription £465.82 (inv. ref. 7364)

Michael Poll £280 bus shelter refurbishment (inv. ref. 10478)

Michael Poll £75 play area grass cut (inv. ref. 10480)

Michael Poll £75 play area grass cut (inv. ref. 10485)

Gittisham Gazette printing costs, £180

Gittisham PCC, parish room hire £120

Alvian Play & Recreation £102 (annual safety inspection, village play area)

NEST (clerk’s pension) £28.98

The clerk said she would pay HMRC with her personal debit card.  She will circulate the confirmation email when paid.  Members heard that three years’ worth of VAT rebates had been claimed totalling £1,811.76, and one half of the annual precept received.  The current bank balance stands at £29,450.70 (which includes approximately £7,309.30 in the business reserve account). 

183/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards.

Members agreed with Cllr Rowe’s suggestion that the Gittisham website was due a refresh.  He added that some people find the site difficult to use on their mobile ‘phones.  All agreed to encourage residents to send in photos that could be used for the site.

ACTION: Clerk to contact Websites Ahoy about a refresh.

184/25 To update the parish council’s bank mandate and add new authorised signatories

Members resolved to remove Carol Hall and Janet Twist as authorised signatories.  Members agreed to add Peter Orchard, Gary Pester and Alex Rowe as authorised signatories, with Alex Rowe appointed as the account administrator.

185/25 Clerk’s report

The clerk said she could not make the date of the May meeting, so it would be necessary to reschedule.

186/25     For information only; items for the forward agenda

Cllr Valentine led all members in a thank you to Carol Hall.  This was Cllr Hall’s last meeting as Chair, as she has tendered her resignation as a parish councillor.  All present thanked Carol for her outstanding service to the local community and dedication in leading the parish council, and said she would be greatly missed.

Standing orders and election of a new Chair on the agenda for next month.

187/25     To consider any late entry correspondence

None.

188/25     Date of next two meetings  

Thursday 14^th May and Thursday 4^th June 2026 at 7.30pm

There being no further business, the meeting closed at 2105 hrs.

Chair……………………………………. 

14th May 2026

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr G Pester

Vale ward: Cllr P Orchard

In attendance: Cllr Richard Jefferies (DCC), one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Powell, Cllr A Rye, Cllr Alasdair Bruce (EDDC)

155/25 To accept and approve apologies

Apologies were received and accepted.

156/25        To confirm the minutes of the meetings held on 5th February 2026

The minutes of the meeting held on 5th February 2026 were confirmed and signed by the Chair.  

157/25        To receive the Beat Manager’s Report

January 2026
Longlands Way: 1 x other theft

158/25        To consider declarations of interest

Cllr Rowe declared an interest in agenda item 11 (minute ref. 165/25) as he is due to be reimbursed by the parish council.

159/25        To consider actions arising from the last meeting not otherwise on the agenda

None.

160/25        To receive reports from County Council and District Council representatives

Cllr Jefferies reported that DCC had approved its annual budget, which prioritises roads and children’s services.  He added that there is a big campaign running county-wide to increase take-up of fostering.  There will be an extra £15m available for highways, which he said was welcome in the wake of January’s floods.  He said he had been corresponding with Cllr Rowe about the flooding issues at Iron Bridge and the incorrect depth gauge.

As regards broadband, members asked if Cllr Jefferies could have any input with Connecting Devon & Somerset.  The owner of Radio Fibre (the company working towards bringing full fibre broadband to Gittisham village) has said funding up to £20k is needed towards work on the wayleaves agreements and crop damage payments.  Cllr Jefferies said he would speak to the appropriate people to find out what can be done.

Members heard that Exeter City Council’s elections will be going ahead in May. 

Cllr Bruce did not send a report this month.  Cllr Valentine reported that he would be discussing with Cllr Bruce EDDC’s procedures for outsourcing some council work.  Hiring external solicitors for EDDC to complete agreements etc for the Gittisham CLT has led to a sharp increase in costs, which Cllr Valentine said were unacceptable.

Cllr Jefferies left the meeting.

161/25 To consider the following planning application:

a)           26/0156/LBC – 2 Riverside Cottages Gittisham EX14 3AE – Single storey rear extension with rooflight interlinking with existing small rear extension and existing wraparound side/rear extension; replace corrugated sheeting on existing small rear projection to match existing; block up window on original rear wall; block up external door into utility; reconfigure shower and create new door opening from bedroom into shower

Councillors resolved to have no objection to the application.

162/25 To receive reports from councillors on areas of responsibility and actions since the last meeting

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Rowe reported that the owner of Radio Fibre, Tom Hills, says the process has not been plain sailing, which members agreed was to be expected.  Costs have escalated and Mr Hills is keen for the parish council to request additional funding from CDS.  He would like to meet the Chair and Cllr Rowe to map out a route from Truances Dairy into the village that avoids being on estate land. 

Cllr Orchard questioned the wisdom of pressing ahead with a fibre solution; he argued that this technology could be obsolete in a very short period of time, to be replaced by satellite connections.  Cllr Rowe agreed to get Tom Hills’ view on this.  Cllr Rowe added that Government funding is available for the fibre infrastructure and it might be wise to apply for it as a back-up, in the event of satellite or another future technology failing. 

• To note the latest planning decision notices
  • 25/2524/FUL Shermans Farm Gittisham EX14 3AU – Covered farmyard manure store.  Approval.
• To receive an update on Highways 

02–21 March 2000–0600hrs Inspection/Survey – A30 both directions, Honiton to Rawridge carriageway closure for inspections.  Diversion via A35 & A358, A30 west to Upottery.

16 March–11 Apr 1900–0600hrs Drainage – A30 Exeter to Honiton. Mobile lane closure for gully cleaning.

Cllr Rowe added that Network Rail are carrying out maintenance on the track and cutting by the Forge, which will last for four weeks beginning 2^nd March. 

The Chair and Cllr Rowe reported that they had had a productive discussion with Tom Cox, DCC’s NHO and the tenant farmer looking at flooding near the Iron Bridge and how to slow down run-off.  There is a culvert which needs clearing belonging to Network Rail.  The Chair added that the lengthsman had also made a difference clearing out beyond Gittisham Farm.  She thanked Cllr Rowe for liaising with Tom Buxton-Smith at EDDC, which has resulted in the contractor drilling larger holes in the wall running along the river near Eveleigh’s Cottage.

ACTION: Clerk to write to Network Rail about the blockage at e4 / 483a, and also to alert PCSO England to this in case he can raise it with them.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

There was nothing to report this month.

• To receive an update on public transport

Cllr Orchard reported that the Stagecoach bus had failed to pass through Gittisham village several times during February.

• To consider updating the parish emergency plan

Cllr Rowe said it would be a good idea for a parish councillor to attend one of the online workshops run by Devon Communities Together, designed to help communities respond in an emergency.  The online course will explain how to set up an emergency hub and how it functions.

ACTION: The clerk agreed to investigate and circulate details to members.

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

There was nothing to report this month.

• • To consider limited residential development in the parish

Cllr Valentine said he would be meeting the GCLT mentors next week to seek advice on the huge increase in costs from EDDC which is outsourcing solicitors’ work to be able to proceed with the S106 agreement for the site.  The GCLT board is due to meet on 1^st April.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

There was no update this month.

• • To consider the refurbishment and maintenance of the village play area

Cllr Pester said that Taylor Signs in Honiton (who are designing the interpretation boards) could also create a sign for the play area, which would measure approximately 600x400mm at a cost of £49 + VAT.  He said they could also print a minimum of 44 parish council logo stickers for £80 + VAT.

ACTION: Clerk to circulate inspector’s recommendations for signage to Cllrs Pester & Rowe.

• • To consider the work of the parish lengthsman

The Chair reported that the lengthsman had been busy seeing to various spots across the parish.

163/25     To receive a report from the Chair

The Chair said Michael Poll would be carrying out a minor refurbishment of the bus shelter, including some new shelves and a coat of paint.  Structurally he says it is fine.  She added that she had received some signs from the police designed to deter flytippers.

164/25    To appoint Bluechip Payroll to carry out the annual audit & governance review 2025-26

Members resolved to appoint Bluechip Payroll for another year for the annual audit and governance review.

165/25    To approve the March payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & February meeting @0.45p / mile)

HMRC, clerk tax £1.60

Charlie Hopkins (planning consultant) £1,000

Cllr Rowe left the meeting.

Cllr Alex Rowe, reimbursement for train journey £72.87 & tube ticket £6.40 to House of Lords, STAR Council Awards £79.27

Cllr Rowe returned to the meeting.

Fab Trim Landscaping lengthsman work (inv. ref. INV-000035) £100

Fab Trim Landscaping lengthsman work (inv. ref. INV-000037) £100

NEST (clerk’s pension) £28.98

The clerk said she would pay HMRC with her personal debit card because of issues receiving a code by telephone to access the GPC online tax account.  (This has been resolved since the meeting.)  She will circulate the confirmation email when paid.  Members were informed that the current bank balance stands at £22,857.64 (which includes approximately £7,309.30 in the business reserve account). 

166/25   To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct

It was resolved to approve the above policies.

167/25   To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management

It was resolved to approve the above policies.

168/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards.

Members discussed the possibility of ordering a grit spreading machine and some new benches, and Cllr Orchard agreed to talk to some Vale residents.  It was agreed that the telephone box and the Vale bus shelter could do with a coat of paint.

The clerk agreed to write a paragraph for the gazette inviting people to apply for project funding under S137, which is not for individuals.  Cllr Valentine suggested the village hall committee could approach the parish council this way for funding for equipment such as adult exercise bikes, which would be for community use.  Cllr Valentine said as he is on the village hall committee, he would have to declare an interest.

Members discussed finding an alternative store to Curlditch for the sandbags, and Cllr Valentine cautioned against erecting a shed that would require planning permission (depending on its size).

ACTION: Clerk to ask Michael Poll if he can paint the telephone box.

169/25 Clerk’s report

The clerk said it was unlikely she could make the date of the May meeting, so it may be necessary to reschedule.

170/25     For information only; items for the forward agenda

Cllr Valentine said he had ordered some replacement pads for the village defibrillator, and the clerk added that she had ordered a new battery for one at Hayne Farm.

171/25     To consider any late entry correspondence

Cllr Rowe reported back from his trip to the House of Lords for the STAR Council Awards.  Members agreed with the Chair’s comments that his nomination was well deserved.

Cllr Rowe said a resident had enquired about the state of the track by the Dower House, where the surface has become very uneven towards the church.

ACTION: Clerk to raise with Combe Estate.

172/25     Date of next two meetings  

Thursday 2nd April and Thursday 7th May 2026 (tbc) at 7.30pm

There being no further business, the meeting closed at 2125 hrs.

Chair……………………………………. 

2^nd April 2026

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr G Pester

Vale ward: Cllr A Powell, Cllr A Rye

In attendance: Cllr Alasdair Bruce (EDDC), one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr P Orchard, Cllr Richard Jefferies (DCC)

Before the start of the meeting, the Chair said the parish council sent its condolences to the family of Sasha Lawton and to Michael Harris at Combe Farm, following Sasha’s death.

One member of the public (a local farmer) spoke regarding recent flooding, particularly at Iron Bridge. He said he could only carry out work on his own land (which he has done), but he was not insured to unblock or repair drains on the public highway. He argued that until Devon County Council is in a position to clean out the culverts in the area, people will see little improvement. The Chair explained that the lengthsman and Cllr Rowe would be meeting another local farmer to look at where water could be diverted and ditches cleared. The clerk
said she had emailed Devon County Council, the police & National Highways (NH) expressing the parish council’s concerns about the Iron Bridge issues, including the lack of lighting. NH has replied to say when the road floods under the bridge, for safety reasons they have to close the A30 slip road. NH has written to DCC on several occasions stating that maintenance and intervention is required under the junction, as this does cause them problems with the main A30. On a positive note, Cllr Rowe said the flood gauge there is now positioned at
the correct height.

ACTION: Cllr Bruce to contact Cllr Jefferies explaining the farmer’s position and that of the parish
council.

139/25 To accept and approve apologies

Apologies were received and accepted.

140/25        To confirm the minutes of the meetings held on 8th January 2026

The minutes of the meeting held on 8th January 2026 were confirmed and signed by the Chair.  

141/25        To receive the Beat Manager’s Report

December 2025
Hodges Close: 1 x violence & sexual offences
Rowan Close: 1 x possession of weapons

The clerk reported that PCSO England has been in touch with EDDC regarding the installation of cameras to prevent flytipping, but needs to discuss data protection issues with them. PCSO England encourages people to keep reporting flytipping, and members heard he has also spoken to Devon Highways about the lack of lighting at Iron Bridge and the flooding issue.

142/25        To consider declarations of interest

None.

143/25        To consider actions arising from the last meeting not otherwise on the agenda

Cllr Rowe said he had been to a meeting at Honiton Town Council to discuss Local Government re-organisation. He explained that people at the meeting had discussed how reporting would work between parish, town councils and a future unitary authority but the meeting was inconclusive.

Cllr Rowe confirmed he would be attending the STAR Council Awards at the House of Lords on 24th February. He has been nominated in the Young Councillor of the Year category.

ACTION: Clerk to write a press release about Cllr Rowe’s nomination.

144/25        To receive reports from County Council and District Council representatives

Cllr Bruce said it’s fair to say that January has been dominated by storm after storm. He said EDDC officers have been hard pressed to keep up with ongoing issues, particularly around flooding. On which subject, for the village of Feniton, it’s with considerable relief that the new flood alleviation scheme has performed as it was designed to do. Cllr Bruce understands there have been some isolated incidents of flooding in the ward which are being looked at to try and mitigate for the future.

Whilst talking about Feniton, Cllr Bruce referred to a complaint he had submitted regarding the cancellation of the planning meeting on 27th January, as this has ramifications for the area. The meeting was due to debate a major housing application, which understandably, had drawn a lot of local concern. When the Met Office issued an amber warning for the day of the meeting due to potential impact of storm Chandra, Cllr Bruce expected the Chair to cancel the meeting. However, the cancellation finally came early on the same day as the meeting. Cllr
Bruce said he considered this unacceptable, due to the nature and level of the danger to those wishing to travel to the meeting. Cllr Bruce has therefore requested an enquiry to establish a protocol to cover future situations of this kind. Ironically, the field identified in the planning application was flooded during the storm.

Cllr Bruce reported that a debate took place on 5 th February at Scrutiny (EDDC) to determine whether to have a rethink on the current ban on using glyphosate to control weeds in areas around east Devon. Cllr Bruce made the case that “an informed society does not go backwards.”. Yes, there are cost implications for any form of treatment, and, as a council, we must strive to get the best value from our rate payers; but to revert to any form
of chemical treatment without fully understanding the long-term ramifications is short sighted, he said. As a beekeeper, Cllr Bruce said he had seen first-hand the slow decline in the viability of honeybees as they struggle with the onslaught of chemicals in the countryside. Often these effects are slow and accumulative over time. For example just look how many bugs we now see splattered on our windscreens and number plates, compared with a few years ago. The insects have no voice, so we have to act when we see the evidence, Cllr Bruce argued. Fortunately clear heads prevailed, and EDDC will continue to test more environmentally friendly solutions alongside publishing the reasons why the district council may leave certain areas looking untidy.

Cllr Jefferies sent a short report to members which is available on request. He said he had escalated the Iron Bridge issues with DCC Highways. Members noted that Cllr Jefferies and Cllr Denise Bickley (Cabinet member for SEND) joined the campaign for fairer funding for schools, highlighting the challenges faced by our schools and the wider system in the face of unfair funding.

Members noted Richard Foord’s letter to the planning minister, criticising Government plans the MP says will weaken flood protection.

Cllr Bruce left the meeting.

145/25 To receive a report on the EDDC Local Plan and consider any actions arising

Cllr Valentine said that planning consultant Charlie Hopkins with whom he collaborated on responding to EDDC would be happy to attend a future parish council meeting, once the date of the enquiry in public is known. This is expected to be later this year. Members agreed to take this item off the agenda for now.

146/25 To receive reports from councillors on areas of responsibility and actions since the last meeting

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Powell reported that the owner of Radio Fibre, Tom Hills, now needs a written agreement from Combe Estate that contractors can dig a trench through fields alongside the road from Truances Dairy into the village. Members heard that Cllr Powell has written to Combe Estate to request this, but is yet to receive a reply. Cllrs Rowe and Powell had met Tom Hills, who said he had negotiated a figure with Openreach to run a fibre from Fenny Bridges to Truances Dairy. It would be too costly to run a fibre from Fenny Bridges to the village hall,
hence the need for an agreement with Combe Estate. Tom Hills is hoping to speak to Connecting Devon & Somerset for additional funding.

ACTION: Chair to follow up with Combe Estate.

• To note the latest planning decision notices
  • 25/2570/PDQ Stockers Gittisham EX14 3AN – Prior approval (class Q) for change of use from agricultural building to 2no. dwelling houses (use class C3). Prior approval refused.
• To receive an update on Highways 

Members noted that the overnight closure planned 1621 March on Exeter Road west of Sidmouth Road appears to have been removed from the schedule.

Cllr Rowe said he was aware of complaints from Hayne Farm residents about graffiti on road signs at the T-junction. He and Cllr Rye agreed to remove the graffiti.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Rowe said Honiton Town Council had once again passed on its thanks to the parish council for the S106 funds.

• To receive an update on public transport

Members noted with amusement that during the recent flooding, the bus service was diverted via Gittisham village because Iron Bridge was impassable.

• To consider updating the parish emergency plan

Cllr Rowe said he had added some more sandbags from the Curlditch store to the bus shelter.  He said he had installed sandbags outside Talbots to divert water which comes off the hardcore track running to Shermans Farm.  He has also dug out some gravel from Talbots driveway to make the water run away quicker.  The Chair noted that there is a blockage of some kind at Catshayes, where the culvert does not appear to be doing its job and water is coming through the hedge.  

Members agreed it would be a good idea to apply for a grant from the Devon Community Resilience Forum.  It allows communities to organise public workshops on planning for a flooding event.  Cllr Rowe said he had received a reply from Tom Buxton-Smith, and EDDC would be sending a contractor to enlarge the hole in the river wall for drainage.  EDDC has also passed on information to SWW about the sewer main.  Cllr Rowe reported that since the area of the river close to the bypass had been desilted, it appears to be working.  

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rye reported that First Port as the maintenance company on the Hayne Farm site is supposed to install wildlife corridors as part of their planning obligations, but they only need to maintain them for five years.  EDDC is understood to have written to Baker Estates and First Port to say enforcement action could be taken, and giving them the opportunity to turn the situation around.  Cllr Valentine advised her to look at the planning conditions for the original application on the EDDC website, as this will demonstrate whether or not the developer is in breach of the conditions.

• • To consider limited residential development in the parish

Cllr Valentine said EDDC’s solicitors had a high workload and had approached other solicitors to be able to proceed with the S106 agreement for the site.  This will incur a further cost.  

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

Cllr Powell said he and the clerk had been to West Hill to meet the parish council’s chair and clerk and understand the process involved in installing a new footpath close to West Hill village hall.  It took five years and cost approximately £40,000.  Cllr Powell said he would try to find the answer to the ownership of the verge running from the T-junction at Devonshire Road, down Hayne Lane and joining the tarmac path that leads to the A30 bridge.

• • To consider the refurbishment and maintenance of the village play area

ACTION: Clerk to arrange annual safety inspection.

• • To consider the work of the parish lengthsman

Cllr Powell said he and the Chair would be meeting the lengthsman the following day to see if anything could be done about run-off at Gittisham Farm and Shermans.  Cllr Valentine asked if they could look at a stretch of around 20 metres along Dark Lane, just above the Lodge heading north.

147/25     To receive a report from the Chair

There was no report this month.

148/25    To approve the February payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £12.38 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & January meeting; travel Ottery – West Hill for meeting 5 miles @0.45p / mile)

HMRC (clerk’s tax) £1.60

Fab Trim Landscaping lengthsman work (inv. ref. INV-000033) £100

Michael Poll – supply and fit new post to entrance gate at the Recreation Ground (inv. ref. 10472) £110

Community Heartbeat Trust defib annual support package (Hayne Farm) £162

NEST (clerk’s pension) £28.98

The clerk said she would pay HMRC with her personal debit card because of issues receiving a code by telephone to access the GPC online tax account.  She will circulate the confirmation email when paid.  Members were informed that the current bank balance stands at £24,290.91 (which includes approximately £7,309.30 in the business reserve account).  

149/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards.

Cllr Pester asked if fellow councillors could raise awareness of the welcome pack for new residents, including on social media and in the Gittisham Gazette. Cllr Rowe said he would put it on the Gittisham website, and Cllr Powell will post on the Hayne Farm WhatsApp group.  Cllr Rowe agreed to create a QR code that Cllr Powell can put on the noticeboard for people to scan.

Cllr Pester thanked Cllr Rowe for his technical expertise with the interpretation boards, one of which will go by the village green and another by the river.  Taylor Signs who are creating the boards are happy to do separate designs / pictures for each, which was agreed.  Members roundly approved the logo for the parish council which Cllr Rowe designed, and the Chair asked if in future some stickers could be printed to attach to parish council assets.  Cllr Pester added that he has permission from the artist to reproduce the drawing of the village, which is featured on the interpretation board.

150/25 To approve a supplier for the Gittisham play area maintenance contract for 2026/27

Members agreed to contract Michael Poll for another year, at a cost of £75 / cut.

151/25 Clerk’s report

Members gave approval for the clerk to get the printer fixed, if it could not be sorted at the Broadhembury repair café.  

The clerk read out a text from carpenter Ben Somers who has quoted £300 + materials to repair the noticeboard outside the village hall.  Members approved this, subject to advice from Cllr Rowe if the board should be moved closer to the wall and road.  This would affect the cost of the repair.

152/25     For information only; items for the forward agenda

Standing orders, financial regulations etc.

153/25     To consider any late entry correspondence

Cllr Pester said he would use DCC’s ‘report a problem’ page to alert the council that a black & white reflective post has been snapped off by Town Farm Buildings.  In addition, a resident has pointed out that a signpost has from the garden centre to the village has been scratched, but the Chair concluded there was nothing that could be done. 

Cllr Rye said a parishioner had asked if those who clean the roads could not spray mud inadvertently onto emerging spring bulbs.  The clerk said a resident had reported that the recycling lorry had not been closing its hatches, and the items had been redistributed.

Cllr Valentine said a branch of the oak on the village green has snapped off and is dangling above the ground.  Cllr Rowe said he had reported the tree last year to Combe Estate, to say that some of the branches were looking worse for wear.

ACTION: Clerk to ask Justin Lascelles if a safety assessment of the tree can be carried out and the branch removed.

154/25     Date of next two meetings  

Thursday 5th March and Thursday 2nd April 2026 at 7.30pm.  

There being no further business, the meeting closed at 2125 hrs.

Chair……………………………………. 

5th March 2026

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr G Pester

Vale ward: Cllr A Powell, Cllr P Orchard, Cllr A Rye

In attendance: PCSO Darren England, Sergeant Jenny Palmer, one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr Alasdair Bruce (EDDC), Cllr Richard Jefferies (DCC)

120/25 To accept and approve apologies

Apologies were received and accepted.

121/25        To confirm the minutes of the meetings held on 11th December 2025

The minutes of the meeting held on 11th December 2025 were confirmed and signed by the Chair.  

122/25        To receive the Beat Manager’s Report

November 2025

Beech Walk, 1 x criminal damage and arson

Hodges Close, 1 x drugs, 1 x violence & sexual offences

Nags Head Road, 1 x violence & sexual offences

The police explained how crimes are recorded, in response to concern from councillors that there appeared to be a rise in the amount of crimes categorised as violence and sexual offences.  Sgt Palmer said that Devon & Cornwall Police have changed how they report crimes, and often sexual offences are reported a long time after they happen – sometimes years later – because victims are reluctant to come forward.  PCSO England added that the large increase in properties in the parish would unfortunately bring with it a rise in incidents, so the growth in the crime figures was to be expected.  The officers provided advice on how to secure sheds and recommended getting the serial numbers of items such as power tools and bikes recorded.  They suggested visiting the website www.securedbydesign.com for further information.  They also cautioned against leaving keyless entry for a car near the front door, as criminals have methods of picking up the signal and stealing the vehicle.

The Chair referred to the regular flooding under the Iron Bridge, and asked the police if they could liaise with Devon Highways to find a permanent solution.  She also mentioned the street lights are not working there, which means drivers can’t see the flood gauge to assess how deep flood water is.

Cllr Powell reported various incidents of flytipping, and Cllr Rye added that she had reported an example in the layby on Hayne Lane by the horses’ field to both DCC and EDDC’s environmental health.  PCSO England said he would follow this up, as Cllr Rye said no action had been taken by either body despite a site visit.  PCSO England said he could give the parish council a sign to deter flytippers, and Sgt Palmer added that installing a camera in the trees nearby is a possibility.

ACTION: Clerk to send PCSO England Cllr Powell’s email address, and to send PCSO England’s contact details to Cllr Rye.

PCSO England & Sgt Palmer left the meeting.

123/25        To receive declarations of interest

Cllrs Rowe & Valentine declared an interest in agenda item 12 (minute ref. 131/25), as they have submitted projects for part-funding by the parish council.

124/25        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe said he had met EDDC’s Engineering Projects Manager for a productive walk of the village watercourse to identify problem areas and discuss possible solutions.  The manager is hoping to source a better outflow flap opposite Eveleigh’s Farmhouse, and he will also investigate the erosion where the flood defences finish and desilting the river upstream from the bridge.

Members heard that the brambles on the wall side of 1 Mitchells Cottages are extending too far out.  Some of these have already been cut, but further pruning could help in the event of a major flooding event.  Cllr Powell said the lengthsman was aware.

Members discussed the amount of runoff from the new farm track which connects Shermans with Catshayes, as well as other locations. 

ACTION: Cllr Rowe to draft an email with input from a member of the public which can be shared with Combe Estate and its tenant farmers.

125/25 To receive reports from County Council and District Council representatives, and to consider Local Government reorganisation

There were no reports this month.

126/25 To receive a report on the EDDC Local Plan and consider any actions arising

Members discussed likely scenarios, should East Devon’s Local Plan be found to be unsound at the enquiry in public.  Having taken advice from planning consultant Charlie Hopkins on behalf of the parish council, Cllr Valentine said it would be ok to continue with GPC’s objections to the land allocations.  (There had been concern that any challenge to the plan, if the enquiry inspector was supportive and the Local Plan fails at the enquiry stage, will essentially give an open door to developers.) 

Cllr Valentine reported that Charlie Hopkins feels the plan may well be found to be unsound, especially as the Infrastructure Delivery Plan [IDP] makes no mention of the capacity problem at Honiton sewage works and the IDP is crucial for substantiating the Local Plan.  However the inspector can ask EDDC to modify the plan.

Members resolved unanimously to support Cllr Valentine’s response on behalf of GPC as part of the current consultation on the draft Local Plan.

ACTION: Cllr Valentine to send to EDDC with a covering letter.

127/25   To consider the following planning applications:

1. 25/2424/FUL – Shermans Farm Gittisham EX14 3AU- Covered FYM store
2. 25/2570/PDQ – Stockers Gittisham EX14 3AN – Prior approval (class Q) for change of use from agricultural building to 2no. dwelling houses (use class C3)

Members resolved to have no objection to a) or b).

128/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Rowe reported that he would be meeting the owner of Radio Fibre the following day.  He has indicated he would like to meet Openreach at Truances Dairy to discuss options, as well as other property owners and the estate.  Cllr Powell asked if he could also attend.

• To note the latest planning decision notices
  • There were no updates to report on outstanding planning applications.
• To receive an update on Highways 

16-21 March Exeter Road west of Sidmouth Road: overnight closure for patching, lining and cleaning.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard reported that at a meeting of Honiton Sports Working Group Weds 26^th November there were bids of £212k for available funds of £127k which included the GPC contribution.  Sport England and other S106

funds may be able to make up some of the shortfall.  Cllr Orchard agreed to attend the next committee meeting.

• To receive an update on public transport

Cllr Orchard noted that there had been several more additions to the clipboard with details of the bus not passing through Gittisham village.  The clerk said she was awaiting a response from Stagecoach, as to whether the company would consider passing through when the previous bus has been cancelled, to help those stranded.

• To consider updating the parish emergency plan

Cllr Rowe said he would update the plan with contact details of new volunteers he had recruited.  Members expressed surprise that there had been no gritting in the village and neither was the road through Heathpark, considering both are bus routes.  Cllr Rowe has asked DCC if there is any funding for a seed spreader for salt, which could be stored along with the salt at Curlditch.  Members noted that some grit bins have been filled.

ACTION: Councillors to await response from DCC, and then decide whether or not to purchase a spreader. 

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Powell agreed to repost the message on the various parish communication channels to encourage people to take away a free young tree, offered by the Devon Wildlife Trust. 

Cllr Rye reported that EDDC would be visiting the development to understand whether or not the wildlife planning obligations are being met.  This refers to wildlife hedges that are part of the plan for Hayne Farm; Cllr Rye has requested the maintenance document for the development to ensure everything is in line.  Cllr Powell said that some residents had taken it upon themselves to carry out general maintenance tasks, and it is not clear what the timescale is for full completion of the site.  It is only after completion that a resident-led committee could be operational.

• • To consider limited residential development in the parish

Cllr Valentine said he was awaiting quotes from solicitors to be able to proceed with the S106 agreement for the site.  He asked if the parish council would be able to support the solicitor’s fees (approx. £2k), and it was agreed to discuss this as part of the budget setting later in the meeting. 

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

The clerk said she would be meeting West Hill PC to understand the process of installing a footway.

• • To consider the refurbishment and maintenance of the village play area

ACTION: Chair to recycle the cans in the play area bin.

• • To consider the work of the parish lengthsman

Cllr Powell said he had shared a list of future projects with the lengthsman.

129/25     To receive a report from the Chair

The Chair said she had arranged to meet Michael Poll to discuss bus shelter refurbishment.

130/25    To approve the January payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & December meeting @0.45p / mile)

HMRC, clerk tax £1.60 (payable to F Clampin, who will pay HMRC)

Information Commissioner annual membership £52 (direct debit)

NEST (clerk’s pension) £28.98

The clerk said she would pay HMRC with her personal debit card because of issues receiving a code by telephone to access the GPC online tax account.  She will circulate the confirmation email when paid.  Members were informed that the current bank balance stands at £25,376.16 (which includes approximately £7,309.30 in the business reserve account). 

Cllrs Rowe and Valentine left the meeting.

131/25   To agree the budget for 2026-27

The clerk circulated a spreadsheet showing forecast expenditure for 2026/27 and likely expenditure for the rest of the current tax year.  Members resolved to set budget expenditure for 2026-27 at £13,512 with future projects a separate total expenditure of £12,200.  There is VAT still to be claimed of approximately £2015.52.

Cllrs Valentine and Rowe returned to the meeting.

132/25   To set the precept for 2026-27

Councillors voted unanimously to increase the precept by 2 per cent to £11,145.79, the balance of the budget to be taken from reserves. 

133/25   To consider donations to organisations under S137 and Transport

Members resolved to donate £80 each to TRIP, Force, Hospiscare, Citizens Advice & Diabetes UK, and £2,000 to the Gittisham Community Land Trust towards solicitors’ fees.

134/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Cllr Pester circulated an updated version of the welcome pack, and members agreed this could now be distributed to new residents. 

Cllr Pester demonstrated the type of material for the two proposed interpretation boards, which would measure 900mm by 600mm and cost £189.58 inc VAT from Taylor Signs in Honiton.  Larger boards measuring 1220mm x 610mm would cost £217.60 for full colour gloss and laminate.  Cllr Pester said he had received some good copy from Paul Wakely regarding the history of the parish, as well as a suitable image of the village hall.  Members discussed the content and Cllr Pester agreed to continue with this project.

ACTION: Members to send photos and text to Cllr Pester.

135/25 Clerk’s report

None.

136/25     For information only; items for the forward agenda

Annual maintenance contract.

137/25     To consider any late entry correspondence

None.

138/25     Date of next two meetings  

Thursday 5th February and Thursday 5th March 2026 at 7.30pm.  

There being no further business, the meeting closed at 2125 hrs.

Chair……………………………………. 

5th February 2026

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine

Vale ward: Cllr A Powell

In attendance: Cllr Alasdair Bruce (EDDC), Cllr Richard Jefferies (DCC), Fiona Clampin (clerk)

Apologies for absence: Cllr G Pester, Cllr P Orchard, Cllr A Rye, PCSO Darren England

105/25 To accept and approve apologies

Apologies were received and accepted.

106/25        To confirm the minutes of the meetings held on 6th November 2025

The minutes of the meeting held on 6th November 2025 were confirmed and signed by the Chair.  

107/25        To receive the Beat Manager’s Report

September 2025

Meadow Acre: 1 x violence & sexual offences

Hedge Field Close: 1 x violence & sexual offences

Hamlett Close: 1 x violence & sexual offences

Laburnum Close: 1 x other theft

October 2025

Meadow Acre: 1 x violence & sexual offences

Parsonage Lane: 1 x anti-social behaviour

Nether Close: 1 x public order

Aspen Close: 1 x anti-social behaviour

108/25        To receive declarations of interest

None.

109/25        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe said he had spoken to the farmer regarding the significant run-off from the track close to Bath Tub Corner.

The Chair said she would follow up with Michael Poll, who had contacted her with respect to the bus shelter and the gate post in the play area.

Cllr Rowe thanked members for nominating him for the National Association of Local Councils’ Young Councillor of the Year award.  He will attend an event at the House of Lords in February 2026, and all agreed the parish council would cover his travel expenses (on production of receipts).

At this point in the meeting the Chair moved to item 7 on the agenda, with the agreement of all present.

110/25 To receive a report on the EDDC Local Plan and consider any actions arising

Cllr Valentine explained that EDDC’s Local Plan is in the second stage of the consultation period, which expires on 26^th January 2026.  There are a number of new documents which have appeared because new evidence has come forward.  This includes a water cycle plan, which shows that the discharges from Feniton and Honiton sewage treatment works are exceeding capacity by 40 per cent.  To rectify that in Honiton and to take account of the land allocations in the Local Plan, the authorities would have to increase the capacity in Honiton by 73 per cent.  Members expressed frustration at the apparent disregard for infrastructure issues. Cllr Bruce said he would try to find out what South West Water’s strategic planning policy might be.

Cllr Valentine warned that any challenge to the plan, if the enquiry inspector was supportive and the Local Plan fails at the enquiry stage, will essentially give an open door to developers.  As Gittisham PC has objected in the past to the plan, Cllr Valentine said not pursuing those objections made him feel uncomfortable but it may be something that Gittisham parish councillors have to accept.  In the light of a recent decision to approve additional development in Feniton (see 111/25 below), Cllr Valentine said this approval could set a dangerous precedent. He agreed to build a picture of what comments the parish council would make, and circulate them in advance of the next meeting.  

111/25 To receive reports from County Council and District Council representatives, and to consider Local Government reorganisation

Cllr Bruce explained that EDDC has finally voted on the devolution plan required by Government.  A robust and passionate debate followed, with a free expression of sentiment. Whilst there was clearly no appetite for this change in the chamber, it was strongly felt that not to present EDDC’s vision for the future of Devon would lead to the Government imposing their ideas on us. This way the Secretary of State has a solid and well-worked out plan, which will be difficult to ignore. We shall see what happens next, but the ball is in the Government’s court, he said.

On the plus side, the potential impact of changes in responsibility for parish and town councils appears to have disappeared.  Cllr Bruce raised this question at full council, and was assured the current levels of responsibility will remain after any proposed changes to local government.

Cllr Bruce reported that he had escalated his complaint regarding the lack of communication from officers at EDDC, which seems to be a problem at the moment for all members. This is particularly aggravating as the bulk of interaction between district councillors and their parishes involves, and relies on, good communication between them and officers.  He promised to update when he has more information.

The recent flurry of planning applications for large developments has rightly raised concerns for residents in the neighbouring parish of Feniton. Cllr Bruce and Feniton PC have done their best to lobby heads of planning and the committee to fully understand the particular issues in this village that make these applications unviable. However, as we have seen with the recent passing of an application by the planning inspector, against the decision of the planning committee, and against a previous ruling by an inspector, we are in very difficult times he said. This makes the job of the planning committee deciding on these kinds of applications problematic. On the one hand they may wish to protect the village using current local regulations, only to find these swept away by an inspector, and costs awarded against the council. The ramifications for future planning are self-evident for all our villages.

Cllr Bruce left the meeting.

Cllr Jefferies said DCC had reaffirmed its commitment to Devon’s foster carers.  It’s a service which hasn’t performed well in the past, he said, but now an extra £2 million is available and there is a plan to build the fostering service back up again.

He said he had attended an event involving the Devon Youth Council and the Stand Up Speak Up group for care-experienced young people.  Cllr Jefferies said there is money available via the youth council for youth groups if they wish to put a bid in for funding.

Cllr Jefferies explained that DCC had received a positive report from Ofsted into its childrens’ services, the first positive inspection Devon has had in more than 10 years.  DCC has published a Special Educational Needs plan that aims to create a more inclusive education system across the county.  The plan focuses on early intervention, local provision, and building inclusive communities, in line with national reforms expected to be formalised in a Schools White Paper next year.

Cllr Jefferies left the meeting.

112/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Rowe reported that the owner of Radio Fibre was arranging to meet the owner of Truances Dairy to discuss the possibility of Openreach installing a fibre connection as far as the dairy, and then Radio Fibre planned to dig a trench as far as Gittisham village.  Cllr Powell suggested approaching Matt Barrow at CDS for a grant, and it was agreed that the parish council should reopen the dialogue with them.  Members agreed with the Chair’s point about asking first if Radio Fibre needs additional funds to complete the work.     

• To note the latest planning decision notices
  • 25/1857/VAR 1 Hamlett Close Gittisham EX14 3FR – Variation of Condition 1 (approved plans), on planning permission 24/2200/FUL (Conversion of existing garage to living accommodation, with first floor extension over), to make the project more accessible to a disabled person. Approval with conditions.
• To receive an update on Highways 

None.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The clerk reported that no one from GPC was able to attend Honiton TC’s meeting on to evaluate bids from sports groups.  The Chair said the minutes of that meeting would appear in due course and determine any involvement from GPC.

• To receive an update on public transport

Cllr Rowe noted that there had been several more additions to the clipboard with details of the bus not passing through Gittisham village.  He wondered if Stagecoach would consider passing through when the previous bus has been cancelled, to help those stranded.

ACTION: Clerk to ask Stagecoach.

• To consider updating the parish emergency plan

Cllr Rowe said he had recruited a new parishioner in the village, and he hoped that any people mentioned in the plan would be able to deliver a range of tasks including helping with floods and spreading salt on the roads in cold weather.

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Powell agreed to put a message on the various parish communication channels to encourage people to take away a free young tree, offered by the Devon Wildlife Trust.  Cherry, hazel, oak and wild rose are available. 

• • To consider limited residential development in the parish

Cllr Valentine said the planning application was awaiting approval, subject to a S106 agreement which will confirm the letting arrangements and how the CLT will provide for the people in need of affordable housing.  He said he may approach the parish council in due course for financial support under S137 to cover the cost of a solicitor. 

Cllr Valentine said he will arrange a public meeting in the village hall in the New Year, as there has been a lot of change in the village and Hayne Farm since the CLT process began in 2017.  This event is designed for everyone, and especially people who are unfamiliar with the application to find out more.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

Cllr Rowe agreed to try meeting the county council’s NHO Tom Cox in January to talk about the proposed footway, and Cllr Powell said he could come along as well.  The clerk said she would try to find out more information about how West Hill PC had installed a footway.

• • To consider the refurbishment and maintenance of the village play area

There was no update this month.

• • To consider the work of the parish lengthsman

Members said they were pleased with the results of the lengthsman’s work.   The Chair agreed to meet the lengthsman to look again at the broken drain on Parsonage Lane.  He had previously unblocked it, but it then collapsed and may need a digger to fix.

Cllr Rowe said he had dug out ditches after the railway bridge by the Forge (village side) so that water won’t build up.  He added that it would be good to dig the ditches around the lake.  There are gullies on either side where water could go.  Members noted that down by Combe Garden Centre, the volume of water is significant coming out from where three shipping containers have been installed.  There is not enough drainage capacity here.

ACTION: Cllr Powell to ask the lengthsman to look at the ditch which needs clearing up Dark Lane, approximately 20ms beyond the drain which crosses the road at Pomeroy Lodge.

ACTION: Cllr Powell to ask the lengthsman to call on the Chair so they can arrange to visit the broken drain up Parsonage Lane and decide what needs to be done and whose responsibility it is.

ACTION: Clerk to contact DALC and ask if other parish councils require lengthsmen to go through Chapter 8 training.

113/25     To receive a report from the Chair

Members noted that the Chair would not be standing for re-election to the parish council in May 2026.

114/25    To approve the December payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & November meeting @0.45p / mile)

Michael Poll, grass cutting play area £70 (inv. ref. 10465)

HMRC, clerk tax £1.60

Fab Trim Landscaping (INV-000027) £290

Websites Ahoy, annual support & maintenance for website £455 (invoice ref W25-GPC-1)

NEST (clerk’s pension) £28.98

The clerk said she would have to pay HMRC with her personal debit card because of issues receiving a code by telephone to access the GPC online tax account.  She will circulate the confirmation emails when paid.  Members were informed that the current bank balance stands at £25,744.16 (which includes approximately £7,309.30 in the business reserve account). 

115/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Members heard that Cllr Pester has made good progress on the content for two interpretation boards, with limited amendments from the rest of the PC.  All agreed some additional information for the rest of the parish would be good.  Cllr Rowe added that it would be nice to have a map of the village with house names, distributed to everyone, as this would help them signpost delivery drivers who occasionally struggle with finding houses.  It was agreed to discuss the boards further when Cllr Pester could be present. 

ACTION: Cllr Pester to report back at the January meeting.

116/25 Clerk’s report

None.

117/25     For information only; items for the forward agenda

Budget; precept; reducing the reserves.

118/25     To consider any late entry correspondence

None.

119/25     Date of next two meetings  

Thursday 8^th January and Thursday 5th February 2026 at 7.30pm.  

There being no further business, the meeting closed at 2115 hrs.

Chair……………………………………. 

8th January 2026

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr G Pester

Vale ward: Cllr P Orchard, Cllr A Rye, Cllr A Powell

In attendance: Cllr Richard Jefferies (DCC), Fiona Clampin (clerk)

Apologies for absence: Cllr D Valentine, Cllr Alasdair Bruce (EDDC), PCSO Darren England

89/25 To accept and approve apologies

Apologies were received and accepted.

90/25        To confirm the minutes of the meetings held on 2nd October 2025

The minutes of the meeting held on 2nd October 2025 were confirmed and signed by the Chair.  

91/25        To receive the Beat Manager’s Report

August 2025

Parsonage Lane: 1 x other theft

Hedge Field Close: 1 x anti-social behaviour, 1 x violence & sexual offences

92/25        To receive declarations of interest

None.

93/25        To consider actions from the last meeting not otherwise on the agenda

None.

94/25 To receive reports from County Council and District Council representatives, and to consider Local Government reorganisation

In his absence, Cllr Bruce sent the following report:

“After last month’s comments on our local devolution, it would now appear that our area of east Devon is not a priority area. This should mean we have a bit longer to come to a fair and proportional decision; we’ll see. In the meantime, I am concerned over a potential conflict of interest within our council, when it comes to deciding which of the devolution plans being worked up, to go for. It would seem clear that county and district have strongly differing ideas of how to split up the area and where the relevant responsibilities will fall. This will not be a unique situation to us, and will no doubt be mirrored across the nation, wherever you have councillors who wear a district and county hat. However, here I’m concerned at the level of pressure which will be brought to bear, especially along party lines, whereas what we need is full impartiality when it comes to voting on this very important change to our local democracy.

“Apparently EDDC, along with County, are considering overturning a local ban on the use of glysophate. This has come about after public complaints concerning overgrown roadside verges.  As a committed naturalist and beekeeper, I strongly oppose this potential retrograde step. The evidence is clear on the long-term hazards associated with this chemical, especially the devastating impact it has on the little seen elements of our wildlife. I am, however, confident that common sense will prevail, and that this request will be dismissed.

“On a more positive note, I am pleased to report that a full and frank debate took place at last month’s full council meeting regarding the leisure plans for Cranbrook. The proposed allocation of monies to this project are substantial, especially given the pressures all our basic services are under, and I entered the debate with some profound misgivings. However, after some well presented reports and further information, I was left feeling confident that this investment – not just in Cranbrook, but for all our district – will bring major benefits to all of us long into the future.”

Cllr Richard Jefferies said DCC is carrying out a public consultation about the future of its library service, and it has also drawn up an action plan to support young people (especially those with special educational needs) to find work and training places.

Cllr Rowe asked for Cllr Jefferies’ take on what the impact would be of local government reorganisation on parish councils. Cllr Jefferies said different proposals will be put before DCC’s Cabinet shortly.  DCC’s preferred option is for the county council and the existing eight district councils to be replaced with a single unitary authority serving around 840,000 residents, while retaining the existing authorities of Plymouth City Council and Torbay Council.  According to DCC’s website, 16 Neighbourhood Area Committees would be created, aligned with health, care and local economic geographies. They would bring together councillors, parish representatives, the voluntary and community sector, businesses and public service partners with a devolved budget and dedicated support team to provide the foundation for local democracy and decision-making. Establishing the Neighbourhood Area Committees would not remove any assets or powers from local town and parish councils.  Cllr Jefferies added that Honiton Town Council has some information available on its website which is useful.

The Chair said Gittisham parish had very few assets that could be taken on, such as public toilets.  Cllr Orchard added that the consultation on the proposals will begin in spring 2026.

Members discussed with Cllr Jefferies the possibility of him taking Gittisham’s proposal to support a footpath from Hayne Lane to the Otter Inn to his Highway and Traffic Orders Committees (HATOC, which meets quarterly).  All agreed that as one of the few amenities in the area, people should be supported to walk there safely.  The clerk said that West Hill PC have recently carried out a small highway improvement, and may be willing to share their experience with the parish.

Cllr Rowe said he had discussed with Tom Cox (DCC Highways) and another officer about creating an app to run in tandem with the ‘report a problem’ webpage.  Cllr Jefferies said he would mention it at DCC, along with the footpath proposal.

Cllr Jefferies left the meeting.

ACTION: Chair to draw up a one-page summary of the footpath proposal and estimate of cost.

95/25 To receive a report on the EDDC Local Plan and consider any actions arising

In his absence, Cllr Valentine sent the following: “no update yet on the Local Plan due to meetings being cancelled. Next meeting of Strategic Planning Committee is provisionally set for 25th November (no agenda available at present).”

80/25   To consider the following planning applications:

1. 25/1857/FUL – 1 Hamlett Close, Gittisham EX14 3FR – Variation of Condition 1 (approved plans) on planning permission 24/2200/FUL (Conversion of existing garage to living accommodation with first floor extension over) to make the project more accessible to a disabled person

Members resolved to have no objection to a).

97/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Rowe reported that the original proposal to lay a micro-trench across fields from the garden centre was now in doubt, as part of this land is in EDDC’s allocation for the local plan.  The owner of Radio Fibre is considering an alternative route beginning at the Iron Bridge, but this may be held up by negotiation with Combe Estate over wayleaves and potential compensation for tenant farmers.  Members expressed a collective sigh that progress on installing superfast broadband appears once again to be running into issues

ACTION: Chair to speak to Tom at Radio Fibre before December meeting to discuss a way forward.

• To note the latest planning decision notices

• 25/1552/LBC – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new “bat-safe” roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing.  Approval with conditions.
• 25/1551/FUL – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new “bat-safe” roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing.  Approval with conditions.
• 25/1365/PVJ – Gittisham Farm Gittisham EX14 3AX – Prior approval for the installation of 152 solar PV panels on a pitched roof.  Prior approval not required.
• 25/1826/TCA – Gorse Cottage Gittisham Honiton EX14 3AH X2 conifer fell.  No TPO required.
• To receive an update on Highways 

29 November 09:30 -15:30 A375 Road past Gittisham Hill closed for telecom works.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said the next meeting at Honiton TC has been rescheduled to 26 November to evaluate bids from sports groups, but he is unable to attend.  The clerk said she had received a response from EDDC regarding S106 and applications from particular groups: “S106 monies for open spaces can be requested by a sports club or say a playing field / recreation trust, as long as the PC are supportive.  For example, in Dalwood the playing field is held by a trust, and they requested monies to install some outdoor play / music equipment which the PC supported.  The important thing to remember with S106 is that it is collected for a specific purpose which is to improve and maintain open spaces.  Therefore it must be used for sport, play and recreation.” 

ACTION: Chair to attend HTC S106 meeting on 26/11/25.

• To receive an update on public transport

Cllr Orchard said South Western Railway are still running an amended service on the Waterloo line, owing to the track bed being too dry.  Members noted that the service is scheduled to return to normal from 29^th November.

• To consider updating the parish emergency plan

Cllr Rowe said he had some amendments to make to the plan such as telephone numbers, and will be canvassing for new members.  He added that he had topped up the sandbags in the village bus shelter, and reported the low stock of some grit bins.  Members discussed the significant run-off from the track close to Bath Tub Corner.

ACTION: Chair to discuss run-off with the farmer.

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

There was no update this month.

• • To consider limited residential development in the parish

In his absence, Cllr Valentine sent the following report: “As a preliminary to confirming the approval of the planning application (yes – it will be an approval) the EDDC planning officer has issued his intended planning conditions which, in general, are standard conditions with no surprises. His final report is still awaited and the approval will be subject to a Section 106 Agreement which will confirm the letting arrangements. The details of the Letting Arrangements have been previously agreed with the EDDC Housing Team and the GCLT Lettings Policy mirrors a policy which has already been embodied in a S106 agreement for another CLT in East Devon. I am not anticipating any difficulties with the drafting of the S106 and once this is agreed the formal decision notice of the planning approval will be issued.  It will be necessary to appoint a solicitor to assist with the formalities of the S106.  I am not quite ready to celebrate but we are nearly there in respect of the planning application.  We have now approached a Housing Association regarding a possible development partnership.”

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

There was no update this month.

• • To consider the refurbishment and maintenance of the village play area

The clerk said Michael Poll had quoted £110 to replace the post on the small gate, and the Chair said she would approach residents to see if he could use their electricity for his breaker. 

ACTION: Chair to approach residents near play area. 

• • To consider the work of the parish lengthsman

Members noted that the lengthsman had been carrying out work on Parsonage Lane and Dark Lane.  Cllr Rowe reported that Awliscombe’s road warden scheme had been successful, and he would find out from Tom Cox if Gittisham residents and the lengthsman could have some training in future.  Cllr Rowe asked if the grate outside xx needed reinstating.  The Chair agreed to take a look and let him know for him to take measurements for a replacement. 

The clerk said Michael Poll was happy to carry out work on overhauling the bus shelter. 

ACTION: Chair to meet Michael Poll to discuss work to be done.

98/25     To receive a report from the Chair

The Chair said there was no report this month.

99/25    To approve the November payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £18.12 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & October meeting @0.45p / mile; 1 x pack printer paper)

Michael Poll, grass cutting play area £70 (inv. ref. 10458)

Community Heartbeat Trust £324 annual support costs for Gittisham Vale & Gittisham telephone box defibs

F Clampin (HMRC) £13 tax payments on clerk’s salary (tax periods 5-7)

Devon County Council £532.09 depth marker

NEST (clerk’s pension) £28.98

The clerk said she would have to pay HMRC with her own debit card because of issues receiving a code by telephone to access the GPC online tax account.  She will circulate the confirmation emails when paid.  Members agreed that the reminder invoice received from DCC was most likely to be for the depth marker; the clerk agreed to check.  Members were informed that the current bank balance stands at £26,875.16 (which includes approximately £7,258 in the business reserve account). 

100/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Members discussed Cllr Pester’s proposal for two interpretation boards.  Cllr Orchard said he had made enquiries with an artist in Honiton who previously worked for Disney.  She is interested and can work on combining pictures and text.  Cllr Rowe said he could provide the metal frames.  Cllr Pester said he would speak to Paul Wakely about the content for the boards, and the clerk agreed to speak to Pierre Graeber about use of photographs.  One board could be placed by the village hall, and the other atop the granite on the village green.  Cllr Rowe suggested commissioning a logo for the parish council, and agreed to get in touch with Octavia Madden for artwork.

ACTION: Cllr Pester & Cllr Orchard to take this project forward.

ACTION: Chair to mention siting of the boards to Combe Estate.

101/25 Clerk’s report

None.

102/25     For information only; items for the forward agenda

None.

103/25     To consider any late entry correspondence

None.

104/25     Date of next two meetings  

Thursday 11^th December 2025 and Thursday 8^th January 2026 at 7.30pm.  

There being no further business, the meeting closed at 2100 hrs.

Chair……………………………………. 

11^th December 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr G Pester, Cllr D Valentine

Vale ward: Cllr P Orchard

In attendance: one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Rowe (Vice Chair), Cllr A Powell, Cllr A Rye, Cllr Alasdair Bruce (EDDC), Cllr Richard Jefferies (DCC), PCSO Darren England

73/25 To accept and approve apologies

Apologies were received and accepted.

74/25        To confirm the minutes of the meetings held on 4th September 2025

The minutes of the meeting held on 4th September 2025 were confirmed and signed by the Chair.  

75/25        To receive the Beat Manager’s Report

July 2025

Parsonage Lane: 1 x violence & sexual offences

Meadow Acre: 1 x criminal damage & arson

Hamlett Close: 1 x criminal damage & arson, 1 x violence & sexual offences

Hodges Close: 1 x criminal damage & arson, 1 x anti-social behaviour

76/25        To receive declarations of interest

None.

77/25        To consider actions from the last meeting not otherwise on the agenda

None.

78/25 To receive reports from County Council and District Council representatives, and to consider Local Government reorganisation

In his absence, Cllr Bruce sent the following report:

“A little more information is beginning to appear as to how the government’s devolution is going to work at local level, but it’s still a tiny trickle of what we need. Whilst quite how the various responsibilities of our current district and county councils are to be divided up is yet to be agreed, we don’t have to look too far to see a potential version of our local government.  Across the border in Somerset where the county is run by a unitary authority, there have been major changes in where certain responsibilities fall.  Unfortunately many services we currently take for granted are either underfunded or terminated. I use this example to try and offer a heads up to where we might end up in east Devon.

“What is clear is that our town and parish councils will be asked to shoulder burdens and responsibilities that they do not currently have anything to do with. My concern is that they will not be given the tools and resources to fulfil this new role. It appears that this is what’s happened across the border. Even before this new world descends on us, there are rumblings that budget constraints are biting at EDDC. Despite the embarrassing debacle of our new public toilets I understand that even more of our public toilets are going to be earmarked for either closure or replacement with new pay-to-use versions.

“I have long made the case that free to use public toilets are a vital part of our offering for tourism and for our older population. Some years ago it was removed as a statutory responsibility of councils, so it’s often first on the chopping board of cuts. Given what’s coming down the line, I hope we see town councils step up and run these, perhaps in partnership with local businesses that benefit from the provision of these toilets to their customers. We shall see. There are, of course, many more important services currently supplied by our county and district councils, and where they will end up is still up in the air, as is how well they will be funded.

“I’m afraid this has not been a very cheery report as I remain deeply concerned at this seismic change to our local government, and how it will play out for all of us. I fear that changing the table ‘place settings’ will not result in any of us getting a better service, rather I see us all paying more rates for less service.”

Cllr Richard Jefferies sent a brief report on DCC activities which is available on request.

79/25 To receive a report on the EDDC Local Plan and consider any actions arising

Cllr Valentine reported that EDDC was in the process of making what it calls minor changes to the draft Local Plan, which may mean parish councils won’t have the possibility to comment when the plan goes out for consultation again. He explained that challenging the Local Plan could be problematic: if such a challenge was successful, it would mean that EDDC could not use the previous formula to calculate housing numbers and would have to adopt the new formula from the National Planning Policy Framework.  EDDC would have to find sites for an additional 5,000 dwellings under this alternative formula.  Charlie Hopkins as consultant is aware of what is happening and will report back in due course.

80/25   To consider the following planning applications:

1. 25/1826/TCA – Gorse Cottage, Gittisham EX14 3AH – x2 conifer: fell

Members resolved to have no objection to a).

81/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

The Chair said that the issue of wayleaves had come up once again, and the owner of Radio Fibre was looking at ways to minimise disruption.  She added that she’d not had a reply as to whether those residents with Voneus were eligible to apply for a voucher. 

ACTION: Clerk to request an update from Cllr Rowe.

• To note the latest planning decision notices

None.

• To receive an update on Highways 

14 October 2000–2359hrs Road under Ironbridge closed to repair a safety defect.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said the next meeting at Honiton TC is pencilled in for 17 November to evaluate bids from sports

groups.  If HTC receives a large number of applications, it will have to go to public consultation again. 

ACTION: Clerk to check with EDDC if S106 money can be donated to a particular organisation.

• To receive an update on public transport

Cllr Orchard said there was no update this month.  Members noted that the bus service went awry during the recent water leak in the village when the road had to be closed.

• To consider updating the parish emergency plan

Several members said they had contacted Cllr Rowe to update him on the status of the grit bins.

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

This was deferred to the next meeting.

• • To consider limited residential development in the parish

Cllr Valentine reported that EDDC’s Landscape Officer had presented a late submission to the planning application asking for the boundaries of the site to be changed.  The Chair thanked Cllr Valentine for his persistence and wished him luck in the determination process.

• • To consider the creation of a footpath linking Hayne Farm with Gittisham village

There was no update this month.  The Chair said she had received an email from a resident asking if a footpath in the parish was possible.

ACTION: Clerk to respond to resident.

• • To consider the refurbishment and maintenance of the village play area

The clerk said she had asked Michael Poll to quote for work to replace the post on the small gate, which is rotten. 

• • To consider the scope of future lengthsman work

Cllr Valentine said he had contacted Cllr Powell to ask if the lengthsman would do some work on Dark Lane.  Cllr Valentine will meet him on site so Fabian Trim can understand the issues.  The Chair reported that some gullies outside Myrtle Cottage needed cleaning, and also outside the village hall.  There are weeds to be cleared from the gullies outside Clyst Hayes. 

82/25     To receive a report from the Chair

There was no report this month.

83/25    To approve the October payments and to note the current bank balance

Members resolved to approve the following payments:

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & September meeting @0.45p / mile)

Michael Poll, grass cutting play area £70 (inv. ref. 10451)

NEST (clerk’s pension) £28.98

Members were informed that the current bank balance stands at £28,136.64 (which includes approximately £7,258 in the business reserve account). 

84/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Members agreed possible candidates were:

• Village bus shelter refurbishment
• Cllr Pester’s interpretation board
• Bench
• Village noticeboard

ACTION: Clerk to contact EDDC about bench, Luton Sawmills about noticeboard, Ottery & Budleigh TCs about interpretation board, Michael Poll about bus shelter.

ACTION: Cllr Orchard to enquire with Taylor Signs at Heathpark about interpretation board

ACTION: Cllr Rowe to update members on his suggestion to Combe Estate to cut down the dead hawthorn on the edge of the village green.

Cllr Valentine explain that under the Local Government Act of 1972 a parish council has discretionary powers to award grants to local groups or organisation which may bring a direct benefit to the area for some or all of its inhabitants.  This is known as S137.  He said he would be making an application to GPC for a grant under those provisions for the Community Land Trust.  Cllr Valentine suggested the parish council should make this provision more widely known.  There are criteria to be eligible (these are found on the Gittisham website under the grant giving policy).  The amount set is calculated per head of electoral roll, at £11.10 per head.

ACTION: Clerk to circulate advice from DALC regarding providing for a CLT under S137.

85/25 Clerk’s report

None.

86/25     For information only; items for the forward agenda

Cllr Pester provided an update about the welcome pack, the draft text of which he had previously circulated to members.  The consensus is to amalgamate information for Gittisham Vale and village.  Cllr Pester said Cllr Powell had agreed to send him information about the Vale, which Cllr Pester will then circulate to a friend for fact and spell checking.  Cllr Pester will keep the file which can be updated as and when necessary. 

87/25     To consider any late entry correspondence

None.

88/25     Date of next two meetings  

Thursday 6^th November 2025 and December tbc at 7.30pm.  

There being no further business, the meeting closed at 2055 hrs.

Chair…………………………………….

6th November 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr A Rowe (Vice Chair), Cllr G Pester

Vale ward: Cllr A Rye, Cllr P Orchard, Cllr A Powell

In attendance: three members of the public, Fiona Clampin (clerk)

Before the start of the meeting, three members of the public exercised their right as parishioners to bring appropriate matters to the notice of the council.

One member of the public praised the work of the lengthsman.  The second expressed their concern over the level of service provided by Stagecoach to those who catch the bus.  They said the bus had failed to show up on multiple occasions recently, leading to missed medical appointments and delays getting to work.  This was particularly noted when South West Water [SWW] closed the road to carry out some emergency repairs.  Subsequently the road was reopened but Stagecoach did not appear to have this information and therefore directed its buses to avoid Gittisham village, leaving passengers stranded.  Members agreed to take up the matter once again with Stagecoach to press for better communication between the company, Highways (DCC) and SWW.

The third member of the public said as a tenant farmer they had been given no information directly from the company interested in bringing fibre broadband to the parish.  This is despite the fact any work would involve using the farmer’s land.  Cllr Rowe said he had been in dialogue with the company and would pass this on.

One member of the public left the meeting.

Apologies for absence: Cllr C Hall (Chair), Cllr D Valentine, Cllr Alasdair Bruce (EDDC), Cllr Richard Jefferies (DCC), PCSO Darren England

55/25 To accept and approve apologies

Apologies were received and accepted.

56/25        To confirm the minutes of the meetings held on 10th July 2025

The minutes of the meeting held on 10th July 2025 were confirmed and signed by the Vice Chair.  

57/25        To receive the Beat Manager’s Report

May 2025

Hedge Field Close: 1 x violence & sexual offences, 1 x criminal damage & arson

Hodges Close: 1 x anti-social behaviour

Hayne Lane: 1 x criminal damage & arson

June 2025

Hedge Field Close: 1 x violence & sexual offences, 1 x public order

58/25        To receive declarations of interest

Cllr Rowe declared an interest in agenda item 14 (minute ref. 68/25) as he is on the village hall committee.

59/25        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe reported that the village fete had been a successful event, in spite of the poor weather.  He thanked the parish council for its support.

60/25 To receive reports from County Council and District Council representatives, and to consider Local Government reorganisation

In his absence, Cllr Bruce sent the following report:

“As the political wheels grind back into motion after our hot dry summer, we find a number of issues still working through various committee stages. Perhaps the most pressing is the final stages of the strategic local plan. As many will be aware, this plan has had a painful and torturous creation. Not without controversy, we seem to still be at a stage where new sites are being added without, in my view, the correct amount of scrutiny. I am assured that when the plan finally goes out for public consultation this will be properly planned and made as easy as possible for the public to participate, and for feedback to make a difference. Sadly previous examples of this important part of the process have not generated much confidence in me. However, perhaps lessons have been learned for this one. We will see.

“The announcement on September 3rd regarding the potential new town, provisionally named Marlcombe near Exeter airport, is interesting in that it’s not clear how this potential number of houses will impact on the emerging strategic plan. I have asked for clarification.

“Many will have seen the farce of our new toilet blocks in Honiton, Budleigh Salterton and Exmouth. You would imagine that scenes of firemen breaking down toilet doors to release unfortunate members of the public would generate some serious activity at EDDC, and so it seems to be the case. A number of meetings are now scheduled to sort out this mess and ask some searching questions of officers and the manufacturer. I argued at the time that this was a big mistake, and voted against the removal of the old blocks. I strongly felt that costings to show the continued maintenance of the old buildings set against the upfront cost of the new blocks were not clear enough, nor the loss of capacity. I also argued that the toilets should be free, and to charge was unfair on locals, and off putting to tourists. To see images of the new blocks with doors out of order and worse, people trapped inside is simply disgraceful.

“Finally, I was heartened to see a political leader standing up to the reality of Trump. I have sent an email to Sir Ed Davey to thank him for taking a stand on his invitation by the King to attend a dinner in honour of the president. Whilst I echo many of the sentiments mentioned by Sir Ed for refusing to attend in his press release, I’m almost as much concerned for the reputation of our King. I know protocol and diplomacy require certain things from him, I just feel for him being put in this situation.”

61/25 To receive a report on the EDDC Local Plan and consider any actions arising

In his absence, Cllr Valentine sent the following report:

“The latest information from EDDC advises that there has been a delay in submitting the draft Local Plan for examination due to it being found necessary to hold a further public consultation to address the presentation of the policies and plans for the new settlement/urban extension to the east of Exeter (south of the airport). This will be taking place later this year and may provide an opportunity to present again the GPC objections to the overall plan.

“I say, may, because there may be challenges to the procedures being followed by EDDC.  EDDC seem to believe that they can also introduce changes to the content and text of the first round of public consultation as part of this second round of public consultation due to some of the concerns that emerged during that first round consultation.  But at the same time, exclude any further public comment. I am sure that the various legal teams will sort this out !!!!!!!! Given the change in timetable the earliest that the Examination in Public can take place is late 2026.

“I have provided Charlie Hopkins with a detailed brief including the full text of the submitted GPC objections, together with the complaint correspondence with EDDC and asked him to address the following questions :

“There are many policies within the Draft Local Plan that should be supported and are not contentious. Most of the general public will only have issues with a policy which has a direct negative impact on their day to day lifestyles. GPC have supported the more general policies but given the negative consequences of the site allocations Gitti_03/04/05 and the history of raising objection to any development to the west of Hayne Lane, the GPC consider that it is expedient to continue to raise concern.  Should this concern be regarded as a challenge to the “soundness” of the Local Plan?  What are the dangers and possible consequences in challenging the “soundness” of the Local Plan?  How robust are the GPC objections?

“Given the history of decision making by EDDC including:

• the continuing allocation of the employment land (Gitti_03/04) to the north of the railway
• the recent Hayne Farm residential development of 290 dwellings (despite GPC objection)
• the change in officer recommendation at committee on 22nd October 2024
• the agent “masterplan” together with the GPC objections,

1. what is the likelihood, following the Examination in Public, of any removal of the GITTI_03/04/05 allocations or partial deletions?
2. Are there any other options that the GPC should be considering at this stage in the Local Plan process?

“Should anyone like to see the full text of the briefing note to Charlie then please let me know and I will forward it on. Charlie will be responding in due course.

“Shortly after I issued the briefing note to Charlie a planning appeal decision in respect of an outline planning application for 86 dwellings at Feniton was received. This is a summary

• Contrary to spatial strategy of current Local Plan
• Contrary to adopted Neighbourhood Plan
• Fails to meet Flood Risk requirements
• Negative sustainability issues
• Sewage treatment at capacity
• Loss of Grade 2 agricultural land (BMVAL)
• Impact on adjoining residential
• Proximity to Listed Buildings
• Biodiversity issues

However

• Would contribute 86 new dwellings in accordance with Government’s objectives
• Council unable to demonstrate 5 year housing land supply
• Current Local Plan out of date
• Lack of certainty regarding content of emerging Local Plan
• Offer of 50% affordable dwellings
• No substantive evidence regarding education health etc shortfalls
• CIL requirements available to cover education, health etc shortfalls
• Flood risk/sewage treatment to be mitigated by conditions
• Other details to be subject of reserved matters
• Would generate moderate economic benefits

97. The adverse impacts are those identified previously in respect of the spatial strategy, flood risk and drainage, and that limited harm relating to the loss of BMVAL, whilst the benefits are those set out above. For all of the reasons given, I find that the adverse impacts would not significantly and demonstrably outweigh the benefits, having regard to paragraph 11(d)(ii) of the Framework. This outweighs the conflict I have found would be caused with the development plan. Result – APPEAL ALLOWED.

“Should anyone like to see the full decision notice then let me know.  This decision to allow the appeal and the findings of the appeal inspector should be disturbing to all parish councils in East Devon and is an example of what would happen in the event of further delays in the draft Local Plan process.  Should the current draft Local Plan be found “unsound” the delays that would arise would provide developers with a clear signal to submit their planning applications. The signals may already be on green as evidenced by this appeal decision. Any further delays would also result in a recalculation of dwellings to be allocated within the plan period and result in a 20% increase in dwelling numbers for EDDC with consequent problems of finding sufficient land.  This is my interpretation of the current situation and Charlie will elaborate further shortly.”

62/25   To consider the following planning applications:

1. 25/0012/TPO – Land opp Garlands, Gittisham EX14 3AJ – details tbc
2. 25/1552/LBC – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new ‘bat safe’ roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing
3. 25/1551/FUL – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new ‘bat safe’ roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing
4. 25/1365/PVJ – Gittisham Farm Gittisham EX14 3AX – Prior approval for the installation of 152 solar PV panels on a pitched roof

Members noted a) and d) and had no objections to either b) or c).

63/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Powell explained that he and Clls Rowe, Hall and Valentine had met the owner of Radio Fibre, a company interested in bringing full fibre broadband to areas not yet served.  Members noted that the company had heard of the situation in Gittisham following the public meeting the parish council arranged with Connecting Devon & Somerset.  A trial scheme of certain properties has been discussed, involving residents claiming a voucher to recoup the cost and a connection box would be installed behind those properties.  The discussions are at a very early stage, and all agreed on previous experience it would be wise to be cautious at this stage.  One member of the public explained that people applying for vouchers would have to be in properties not already signed up to Voneus.

ACTION: Cllr Rowe to ask Radio Fibre if they had worked with other Devon parishes to date.

• To note the latest planning decision notices

25/0885/FUL Unit 3 Iron Bridge Industrial Estate Gittisham EX14 3AN – Proposed enlargement of existing commercial building to provide additional warehouse space.  Approval with conditions, including working hours 8am to 6pm Monday to Friday and 8am to 1pm on Saturdays, with no working on Sundays or Bank Holidays.

• To receive an update on Highways 

14 October 2000–2359hrs Road under Ironbridge closed to repair a safety defect.

Cllr Orchard said a resident had been in touch regarding what they regarded as speeding down Sidmouth Road at the roundabout with Old Elm Road.

ACTION: Clerk to contact resident and suggest they write to DCC as the highways authority and record any footage on a dashcam if possible.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said Honiton TC’s next working group meeting was pencilled in for 10^th September.  Cllr Pester said a resident had asked if a football pitch or cricket pitch could be considered in the village, though members agreed that the availability of land could be an issue.  The clerk explained that should the parish council wish to access any S106 funds, there is £3,794.15 available for ‘open spaces’.  This money is held by EDDC and must be applied for using the appropriate process and is subject to approval by EDDC.  The parish council currently holds £6,493.32 of CIL money.

• To receive an update on public transport

Cllr Orchard said the much-vaunted takeover by Government to improve South Western Railway has not gone well. From 11^th August, for the foreseeable future, trains to London are reduced to every two hours with journey times extended 45-60 minutes.  The track is reportedly too dry.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Members discussed if any additional topsoil was required for the rewilded area off Old Elm Road, and Cllr Orchard agreed to take a look at the area behind Rowan Close where the matting has been installed. 

• To consider limited residential development in the parish

There was no update this month.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

The clerk said NHO Tom Cox from DCC had replied to her enquiry about installing some matting along the grass verge between Hayne Farm and the bridge close to the Otter Inn.  He said “unfortunately a rough path surface would not be acceptable, as any works would need to conform to highway footway construction standards to ensure safety and durability.  DCC would be unable to fund a footpath here but if the parish wished to take it forward on the above basis of highway footway construction, a Section 278 agreement could be considered, but it involves additional costs, including legal fees, safety audits, and the provision of a bond.”

Members agreed to ask DCC to include this project in future budget-setting.

ACTION: Clerk to contact Cllr Jefferies re the above.

ACTION: Cllr Powell to draw up an itemised list for the costs involved in the above.

• To consider the refurbishment and maintenance of the village play area

Cllr Rye agreed to carry out some limited pruning of trees in the wild area.  The clerk presented some figures for adult outdoor fitness equipment, which start at several hundred pounds for a small single item.  EDDC has advised that CIL money could cover this, combined with the S106 money as outlined in minute ref. 63/25 d).

ACTION: Clerk to ask Michael Poll for a quote for work to replace the post on the small gate, which is rotten. 

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Members noted with pleasure that Fabian Trim had refurbished the boules court; he is considering adding another edge to the court.  The clerk said she had investigated costs for a new bus shelter, although the design aspect may present an issue in the conservation area.  Members agreed a rebuild would be more in keeping with the setting, the parish council’s re-use / repair stance and also more cost-effective.

64/25     To receive a report from the Chair

There was no report this month.

65/25     To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments

Members resolved to raise the clerk’s salary in line with NALC recommendations to £14.82 / hr, for the year 2025-26 (along with associated pension payments), and to apply the increase retrospectively. 

66/25    To approve the September payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & July meeting @0.45p / mile)

Fiona Clampin backdated pay from April 2025 at new NALC rate £14.82 / hr – £44.98

Michael Poll, grass cutting play area £70 (inv. ref. 10443)

Michael Poll, grass cutting play area £70 (inv. ref. 10432

Fab Trim Landscaping 13 hrs lengthsman work @£20/hr & 2 hrs gully clearing @£60 / hr INV-000018 £380

Cllr C Hall, reimbursement for boules set £27.95

NEST (clerk’s pension) £28.98

Members were informed that the current bank balance stands at £28,521.04 (which includes approximately £7,258 in the business reserve account). 

67/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Cllr Powell said some residents of Hayne Farm had requested a book shelter for a book swap scheme; Cllr Orchard reminded members of the books and other items which built up during the pandemic in the Vale bus shelter.  The clerk said she would communicate DALC’s response as to the ‘ideal’ amount of reserves, which would enable members to make a decision. 

Cllr Rowe left the meeting.  Cllr Powell took the chair.

68/25     To consider changing the location of future parish council meetings

Members agreed to keep the parish room location, having explored other options.  Cllr Rye suggested a ramp for wheelchair access was necessary.

Cllr Rowe returned to the meeting.

69/25 Clerk’s report

The clerk said she had agreed to take on some additional work for Broadhembury PC as clerk.

70/25     For information only; items for the forward agenda

Cllr Pester said he would be circulating a draft text for the welcome pack.

71/25     To consider any late entry correspondence

Cllr Orchard said the telephone box in the village could do with a lick of paint.  Cllr Rye agreed to arrange a working party and purchase the paint, which will be reimbursed.

72/25     Date of next two meetings  

Thursday 2^nd October and Thursday 6^th November 2025 at 7.30pm.  

There being no further business, the meeting closed at 2100 hrs.

Chair…………………………………….

2nd October 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine (after agenda item 8f), Cllr G Pester

Vale ward: none present.

In attendance: one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Rye, Cllr P Orchard, Cllr A Powell, Cllr Alasdair Bruce (EDDC), Cllr Richard Jefferies (DCC), PCSO Darren England

40/25 To accept and approve apologies

Apologies were received and accepted.

41/25        To confirm the minutes of the meetings held on 5th June 2025

The minutes of the meeting held on 5^th June 2025 were confirmed and signed by the Chair.  

42/25        To receive the Beat Manager’s Report

April 2025

Cypress Close: 1 x violence & sexual offences

Nether Close: 2 x violence & sexual offences

Meadow Acre: 1 x criminal damage & arson, 1 x violence & sexual offences

43/25        To receive declarations of interest

Cllr Rowe declared an interest in agenda item 10 (minute ref. 49/25) as he is due to be reimbursed by the parish council. 

44/25        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe explained that he had offered to help Cllr Rye set up her gittisham.org.uk email account.

Cllr Rowe said he would talk to Cllr Orchard about updating the emergency plan, especially regarding people named as emergency contacts.

45/25 To receive reports from County Council and District Council representatives

Neither Cllr Bruce nor Cllr Jefferies sent reports in their absence.

ACTION: Clerk to ask Cllr Jefferies if he can find out whether or not DCC is able to improve mobile ‘phone coverage, or whether this is done by a consortium of network operators.

46/25   To consider the following planning applications:

1. 25/0659/LBC – Rapshayes Farm Gittisham EX14 3AB – To take down existing wall to barns 1 and 2 and rebuild as masonry cavity wall with stone face
2. 25/0660/VAR – Rapshayes Farm Gittisham EX14 3AB – Variation of Condition number 2 (approved plans) on planning permission 20/0781/FUL (Conversion of barn to holiday let accommodation) proposal to take down existing wall to Barns 1 & 2 and rebuild as masonry cavity wall with stone face

Councillors said it was not clear what changes had been made to the previous application.

ACTION: The Chair to report back to members on the changes.

47/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

There was no update this month.

• To note the latest planning decision notices

23/1632/MOUT Coastguard Road Ltd Devonshire Road Heathpark Industrial Estate Honiton EX14 1SD – Outline application for Class E development within two sites (Phase 2A & 2B) to the west of Coastguard Road, Honiton (all matters reserved).  Approval with conditions, including works M-F 0800-1800 and Sat 0900-1300 only.

25/0856/FUL 1 Church Mead Gittisham EX14 3AH – Replacement single storey side extension with associated internal alterations.  Approval.

• To receive an update on Highways 

4–6 August road through Alfington closed for Wales and West Utilities work.

7 August 0700–1900 temporary one-way along old A30 adjacent to Honiton Agricultural Show.

Members noted that the Alfington road closure is scheduled to last until the end of August, not as indicated.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard sent the following report in his absence:  “EDDC considered CIL applications and has awarded £601k CIL for Honiton area sports.  Planning permission must now be secured by Youth football and Honiton Cricket Club 3G projects to draw down CIL/S106 from EDDC.  Honiton Rugby Club drainage and floodlight works are in full progress.  Honiton sports clubs to be asked to apply (to the Town Council) for that remaining S106 funding including Honiton based, to a deadline date around 15 August 2025, benefit also to Gittisham residents, and what match funding has been secured.  Honiton S106 committee meet early September to assess further bid applications to take forward to EDDC.

The CIL application included £208k S106; EDDC now holds £345k S106 including 2x Hayne Lane development contributions in Gittisham and other smaller developments. £200k of S106 has been allocated to rugby club project. £177k remains available for wider projects (not only youth football and rugby) for sports pitches (ie not pavilions).”

• To receive an update on public transport

There was no update this month.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said he had asked Cllr Bruce to enquire after the officers he had been dealing with previously on rewilding.

• To consider limited residential development in the parish

Cllr Valentine said EDDC’s planning officer was still awaiting a consultation response from the county ecologist.  A decision is expected within the next week or so.

Regarding EDDC’s Local Plan, Cllr Valentine reported he had spoken to planning consultant Charlie Hopkins regarding representation at the Local Plan enquiry later this year (or early next year).  His diary is busy in October, but otherwise he is happy to help.  He is not representing any other PC or party in respect of the current EDDC Local Plan. 

Members RESOLVED to approve £2,000 of expenditure for Mr Hopkins’s initial assessment.  Cllr Valentine will prepare a summary of PC representations previously made, and give Mr Hopkins the opportunity to assess the likelihood of GPC being successful in making further representations at the public inquiry.  Members can then consider whether or not to attend the Inquiry on behalf of GPC.  Having Mr Hopkins’s assessment, Cllr Valentine argued, would provide a better basis on which to consider further expenditure over and above getting his professional assessment.

Members heard that Axminster TC is suggesting there were irregularities at EDDC’s Local Plan meetings, but Cllr Valentine cautioned that if the inspector finds the plan unsound, it could open a new can of worms.

ACTION: Clerk to enquire if EDDC has published the responses to its public consultation, or can make them available in some way.  If not, clerk to ask DALC if it’s possible for GPC to submit a Freedom of Information request along similar lines.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

There was no update this month.

• To consider the refurbishment and maintenance of the village play area

Members discussed reviving the boules court, after a request from a resident and also having seen the new one in Tipton St John, and it was agreed to investigate how much it would cost to bring it back into use.

The Chair said she hoped to meet Michael Poll the following day when he is in the village to chat about the appropriate management of wildness for the wild area, following a comment from a resident about the height of grass and brambles around the tower slide before they were cut.  Members felt that with the continued hot and dry weather, now might be a good time to cut the grass right back.  Cllr Rowe said a resident had asked if adult fitness equipment could be installed in the play area, and the clerk agreed to investigate costs but warned they could be significant.

ACTION: Clerk to ask Fabian Trim for a quote for work on the boules court. 

Clerk to purchase a new set of boules. 

Clerk to investigate prices of adult outdoor fitness equipment, and to enquire if future CIL money would cover this. 

Cllr Rowe to revisit the signage for the play area.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

The Chair said that Fabian Trim had carried out some work, including strimming the river so that it is ready for the duck race.  He will be strimming the ditch by the village green, and they will be cleared once ground conditions permit.  Cllr Rowe said he had purchased some cones and road signs for future lengthsman work.  It was agreed that a list of items to see to should be drawn up in the coming months. 

Coincidentally it emerged that some council highways contractors had visited to cut drainage splays which direct water from the road into ditches along Parsonage Lane and up to Bellevue and other areas around the village; also they have cleared the drainage holes into the river along the road towards Catshayes.  Cllr Valentine commented that the village bus shelter was showing signs of wear and tear, and would need to be replaced at some point.  It would be wise to draw up a list of the state of assets and factor this into future budget setting.

ACTION: Chair to ask Fabian Trim if he will consider attending emergencies.

Clerk to enquire re: Chapter 8 training.

Clerk to investigate a new bus shelter for the village.

48/25     To receive a report from the Chair

The Chair said she had received an email from Graham Braddick thanking the parish council for its support regarding the Roebuck Farm application and tree felling.

49/25    To approve the June payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £266.75 clerk’s salary + £13.50 expenses (travel Ottery – Gittisham 7.5-mile round trip x 4 for minutes, agenda, audit documents & June meeting @0.45p / mile)

F Clampin £266.75 clerk’s salary (August, as no meeting)

Michael Poll, grass cutting play area £70 (inv. ref. 10427)

Fab Trim Landscaping 4 hrs lengthsman work INV-000011 £80

DALC attendance of Cllr Rye at Being a Good Councillor, June inv. ref. 6762 £48

F Clampin, reimbursement for drain rods (once purchased) £33

NEST (clerk’s pension) £28.08

NEST (clerk’s pension, August) £28.08

Cllr Rowe left the meeting.

Cllr A Rowe, reimbursement for cones & road signs £30.90

Gittisham Village Fete £500 upfront costs

Cllr Rowe returned to the meeting.

Members were informed that the current bank balance stands at £23,464.74 (which includes approximately £7,258 in the business reserve account). 

50/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Members noted that £2,000 would be spent on Charlie Hopkins’s initial planning assessment.  The clerk advised that adult outdoor fitness equipment would come with a significant cost.

Cllr Pester said he was drawing up a welcome pack with useful information that could be given to every new resident; members discussed potential content and Cllr Pester agreed he would circulate a draft to members.  Maggie Walker and Paul Wakley have agreed to write some text.  The pack would be low-cost, and only printed as and when necessary.  He mentioned that Budleigh TC had some good maps covered with fibreglass on a weatherproof board. 

ACTION: Clerk to ask Budleigh TC who provided the maps / boards. 

Clerk to ask DALC for a recommendation on an ideal amount of reserves. 

51/25 Clerk’s report

Members thanked Pierre Graeber for repairing the parish council’s printer.  The clerk agreed to enquire about using the side room at the village hall for meetings.

52/25     For information only; items for the forward agenda

Reducing GPC’s reserves; emergency plan.

53/25     To consider any late entry correspondence

None.

54/25     Date of next two meetings  

Thursday 4^th September and Thursday 2^nd October 2025 at 7.30pm.  

There being no further business, the meeting closed at 2115 hrs.

Chair…………………………………….

4th September 2025

Held in Gittisham Village Hall

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr G Pester

Vale ward: Cllr P Orchard, Cllr A Powell

In attendance: Cllr Alasdair Bruce (EDDC), three members of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Rye, Cllr Richard Jefferies (DCC), PCSO Darren England

Before the start of the meeting, former parish councillor Maggie Walker thanked the council for the gift she had received upon her resignation.  Ms Walker said she would continue to support the council’s activities.

One member of the public left the meeting.

20/25 To accept and approve apologies

Apologies were received and accepted.

21/25        To confirm the minutes of the meetings held on 8th May 2025

The minutes of the meeting held on 8th May 2025 were confirmed and signed by the Chair.  

22/25        To receive the Beat Manager’s Report

March 2025

Nags Head Road: 1 x violence & sexual offences, 1 x other crime

Nether Close: 1 x violence & sexual offences

Hamlett Close: 1 x violence & sexual offences

Meadow Acre: 1 x vehicle crime

23/25        To receive declarations of interest

The Chair and Cllr Valentine declared an interest in agenda item 7a) (minute ref. 26/25).  Cllr Valentine is the applicant, the Chair is a Gittisham CLT shareholder.

24/25        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said he would be happy to meet planning consultant Charlie Hopkins regarding EDDC’s Local Plan and potential representation at the EiP.

Cllr Powell said he had spoken to EDDC’s Planning Policy officer regarding the selection (or not) of brownfield sites in the Local Plan.  There followed a discussion about changes to planning policy over the last two decades.

25/25 To receive reports from County Council and District Council representatives

Cllr Bruce said many would be aware of the alleged illegal action taken by contractors for Greendale concerning the widening of the entrance to Roebuck Farm near Gittisham on 23rd May. The wholesale removal of a number of mature trees without planning permission, and within the bird breeding season has been reported to the wildlife officer at Devon and Cornwall Police. Given the seriousness of this action, Cllr Bruce said he is asking EDDC if there is anything that can be done to stop this type of destructive act being perpetrated in the future.

He understands from EDDC’s tree officer that, as the trees are now down and were not listed, there is little EDDC can do. He is also informed that the damage to the trees occurred outside the boundary of an application currently under review.  Cllr Bruce said he was not sure this will have any bearing on the apparent breaking of the wildlife law, but he will be adding this information to his report to the police.  Given the volume of emails and ‘phone messages he had received on this subject, he has requested that the district council leader writes to the police, as well as the Police & Crime Commissioner, to ensure this issue is not lost in the ether.  

Cllr Bruce explained that the incident was discussed at Wednesday’s EDDC cabinet meeting, where cabinet members shared his concerns.  Parish councillors discussed on what basis wildlife law would be applicable in this case.  The Chair said she had been in touch with residents in the area and the chair of Awliscombe Parish Council, and spoken to EDDC’s enforcement officer.

ACTION: Clerk to get in touch with Devon & Cornwall Police to express concerns, and reply to residents and Awliscombe PC chair with a summary of what has been discussed at this meeting.

Members noted Cllr Bruce’s report that a motion is going to full council for removal of permits to allow East Devon hunting groups to muster in car parks. 

Cllr Bruce, the Chair and Cllr Valentine left the meeting.  Cllr Rowe took the Chair.

26/25   To consider the following planning applications:

1. 1. 24/0514/FUL – Land adjacent to Town House, Gittisham EX14 3AJ – Demolition of existing agricultural buildings. Proposed housing scheme for 6no. CLT owned affordable homes for rent, and 3no. Estate owned open market houses

Councillors noted that the amendments relate to extending the site to meet the biodiversity net gain requirements.  Members resolved to have no objection to a) and expressed their support along the same lines as before. 

The Chair and Cllr Valentine returned to the meeting.

b) 25/0885/FUL – Unit 3 Iron Bridge Industrial Estate EX14 3AN – Proposed enlargement of existing commercial building to provide additional warehouse space

c) 25/0369/FUL – Roebuck Farm Weston EX14 3PB – Proposed MOT station, hard-standing and widened access track (retrospective application).

Councillors resolved to have no objection to b).  Regarding c), members objected to this application which risks increasing vehicle movements in the surrounding area.  In addition, they expressed concern and disappointment that the tree cutting had taken place outside the context of a planning application.

27/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Powell said he would ask Cllr Jefferies to follow up on former Cllr Twiss’s enquiries with a supplier regarding superfast broadband.  The clerk said she had responded to EDDC’s Rural Broadband Survey, and Cllr Rowe agreed to put a message on the village WhatsApp group encouraging people to respond before the deadline on Friday, June 6. 

Two members of the public left the meeting.

• To note the latest planning decision notices

24/1683/FUL Combe Garden Centre Gittisham EX14 3PD – Proposed extension to existing building to form dry store area to kitchen and new toilets with new orangery to cafe. Approval with conditions.

• To receive an update on Highways 

4–6 August road through Alfington closed for Wales and West Utilities work.

7 August 0700–1900 temporary one-way along old A30 adjacent to Honiton Agricultural Show.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard reported that EDDC have released £200k of S106 money to Honiton Rugby Club for improvements to floodlights and drainage.  Work should start this month for completion by the forthcoming season. Part of this sum was a contribution from Baker Estates to Gittisham Parish.  Strategic Planning Committee were due to meet a week later to make final decisions. 

https://democracy.eastdevon.gov.uk/documents/s27447/1.%20SPC%20CIL%20Bids%20report%2019052025.pdf

The Chair thanked Cllr Orchard for attending Honiton TC’s Sports Working Group meeting on 4^th June.  This follows EDDC’s CIL working party which recommended Honiton projects for CIL support on 19 May, totalling £601k.  Honiton TC will write to all Honiton-based sports facilities and clubs asking for ideas.  The next meeting will take place in September 2025, when decisions will be made on which ideas to fund.  Cllr Orchard said he was satisfied that many of these S106- and CIL-funded projects would benefit Gittisham parishioners.

• To receive an update on public transport

Cllr Orchard reported that South Western Railway transferred to public ownership on 25 May, joining Network Rail, LNER, Northern, South Eastern, and TransPennine in the Government’s train set. 

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

There was no update this month.

• To consider limited residential development in the parish

Cllr Valentine said he expected a decision on the amended application following the extended deadline at the end of June. 

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Councillors discussed issues such as liability with proposals to install matting on the grass verge from Devonshire Road towards the Otter Inn, with the aim of encouraging people to walk rather than drive.  Members agreed a meeting with DCC’s local highways officer would be a good starting point to see if DCC would consider it.

ACTION: Clerk to arrange meeting with Tom Cox.

• To consider the refurbishment and maintenance of the village play area

Councillors discussed the appropriate management of wildness for the wild area, following a comment from a resident about the height of grass and brambles around the tower slide before they were cut.  Cllr Powell suggested cutting it right back and see what flowers next spring.  He added that Devon Wildlife Trust had approached him to offer a mini tree nursery, which could be planted in a corner of the play area.

ACTION: Clerk to arrange meeting between Michael Poll and Cllrs Powell, Pester and Rowe to discuss management of the area.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Powell said he had been speaking to somebody who might be interested in taking on the lengthsman work.  Cllr Valentine asked if the length of growth in the stream was a concern, but the Chair said she did not think it was.

ACTION: Cllr Powell to arrange a meeting between Len Abbott and the person who had expressed an interest to share knowledge of the parish.

28/25     To receive a report from the Chair

The Chair passed on a message from former councillor Janet Twist, who thanked the council for the gift she had received upon her resignation.  On a separate note, the Chair said how disappointing it was to read an article how some other rural communities in Devon are predicting seven or eight years until they can be connected to superfast broadband.  Members heard that some homes in nearby Talaton had been cut off from Voneus broadband, including the parish hall.

29/25    To approve the June payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £266.75 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes & May meeting @0.45p / mile)

Michael Poll, grass cutting play area £210 (inv. refs. 10408 & 10413)

Trudie Jenkins-Avery / Bluechip Payroll, £145 annual internal audit 2024-25

NEST (clerk’s pension) £28.08

Members were informed that the current bank balance stands at £25,329.80 (which includes approximately £7,258 in the business reserve account). 

30/25     To receive and note the annual internal audit report

Members noted the annual internal audit report carried out by Bluechip Payroll.

31/25     To approve the annual governance statement 2024-25

Members resolved to approve the annual governance statement 2024-25.

32/25     To approve the 2024-25 accounting statements

Members resolved to adopt the 2024-25 accounts.  Prior to the meeting, the clerk circulated the accounting statements.  The parish council ended the financial year on 31st March 2025 with a balance of £22,557.44 (inc. £7,257.61 in business reserve, with £100.73 interest accumulated this year).  There is VAT to be recovered of £311.20.

33/25     To consider the criteria for meeting exemption from the annual limited assurance review 2024-25, and approve the exemption certificate

Members agreed the criteria had been met, ie that during the financial year 2024-25 the higher of the parish council’s gross income or gross annual expenditure for the year did not exceed £25,000.

34/25     To set and approve the period for the exercise of public rights 2024-25

Members approved the period for the exercise of public rights to extend from 9^th June to 18^th July 2025.

35/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Members discussed proposals, including a bench at the west end of the balancing pond by Rowan Close.  Residents in neighbouring properties will need to be informed.  Members agreed a new noticeboard outside the village hall would be welcome.  Another proposal featured a history trail through the village. 

Cllr Pester said he had found the two courses he’d attended (DALC’s Being a Good Councillor) very informative, and he had spoken with councillors from other parishes about initiatives their councils were developing.  Cllr Pester suggested adding a map to a revamped or replacement parish noticeboard, and he agreed to start drafting a welcome pack with useful information that could be given to every new resident.  This would for newcomers to the village for now, with the potential to extend to the whole parish at a later date.  This will be added to the agenda as a standing item.

36/25 Clerk’s report

None.

37/25     For information only; items for the forward agenda

Reducing GPC’s reserves.

38/25     To consider any late entry correspondence

Members noted correspondence from residents and Awliscombe Parish Council regarding Roebuck Farm.

39/25     Date of next two meetings  

Thursday 10th July and Thursday 4th September 2025 at 7.30pm.

There being no further business, the meeting closed at 2135 hrs.

Chair…………………………………….

10th July 2025