Parish Council meeting minutes 7 October 2020

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 7TH OCTOBER 2020

via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. 

Present:

Gittisham Village Ward
Cllr C Hall (Chair)
Cllr D Valentine

Cllr M Walker

Gittisham Vale Ward
Cllr A Wilkins (Vice Chair)
Cllr P Orchard
Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk), two members of the public

Apologies for absence: PCSO Darren England

103/20 To accept and approve apologies

Apologies were received and accepted.

104/20   To confirm the minutes of the meeting held 2nd September 2020

Cllr Wilkins alerted members to a missing item regarding excessive tree felling and hedge clearance, which the clerk agreed to insert.  The minutes of the meeting held on 2nd September 2020 were then confirmed and signed by the Chair. 

105/20   To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ .  In August 2020, 2 crimes reported: 1 x other crime and 1 x anti-social behaviour. 

106/20   To receive declarations of interest

Cllr Wilkins declared an interest in agenda item 23, as he is due to be reimbursed by the council.

107/20   Reports from County Council and District Council representatives

Cllr Twiss said that COVID-19 continues to dominate most aspects of our everyday lives where tuning in to news bulletins or reading the papers is enough to frighten anyone and heighten already high levels of anxiety.

However people in East Devon are overwhelmingly ‘playing by the rules’ currently in place, he said. Putting COVID-19 cases in to some context Devon, including East Devon has very low numbers of cases currently, with the Feniton & Honiton DCC Division experiencing something of a ‘mini spike’ recently with three cases reported in the past week.  He said this may or may not be related to a large number of cases in Exeter, (most associated with the University) where people work in Exeter, but live in East Devon.

Clearly there is no room for complacency or letting down guards, but evidently risks are very low in terms of contracting COVID-19 and even lower in terms of a much worse outcome. There have been no deaths in East Devon for the last 3 weeks, although regrettably 3 out of area in care homes situated in Plymouth since 12th September. The following web site gives you numbers of cases reported for the past week and which may be of interest to members of the Council; see www.arcgis.com/apps/webappviewer/index.html?id=47574f7a6e454dc6a42c5f6912ed7076  

Wider picture / snapshot of coronavirus in the South West peninsula

Cllr Twiss distributed some recent figures for September:

  • 23rd to 29th September there were 134 laboratory confirmed cases in Devon.

East Devon 10; Exeter 78; Mid Devon 7; North Devon 10; South Hams 9; Teignbridge 13; Torridge 3; West Devon 4.

[29 in Torbay; 36 in Plymouth; 137 in Cornwall and c 31,000 in England]

So, currently confirmed cases per 100,000:  Devon 16.7; Torbay 21.3; Plymouth 13.7; Cornwall 24; England 54.8.

  • Jan 31st to 29th September there has been 1,722 confirmed cases in Devon and 218 deaths.

(Torbay 366 cases and 58 deaths; Plymouth 938 cases and 89 deaths; Cornwall 1,383 cases and 208 deaths; England 393,818 cases and 42639 deaths). 

There were 0 deaths in the Peninsula attributable to Coronavirus in the period 12th to 18th September. 139 recorded in England (that is still only 0.2 per 100,000 residents).

Please note that all deaths are not necessarily caused by Coronavirus, just that the person tested positive at some stage – at this time it is impossible to separate the cases without going back and scrutinising each death certificate.  Later figures are markedly more accurate than earlier in the Pandemic.

Confirmed infection cases show a marked increase in Devon and Cornwall. The Devon County Council figure includes a spate of positive cases at Exeter University (78) making up over 60 per cent of the Devon figure with more expected, although there is no evidence as yet of wider community transmission. The Cornwall figures rise seem to be due significantly to one food processing factory in Redruth.

With autumn here and less people affected to date in the Peninsula, it does really highlight the importance of social distancing, hand hygiene and good local communication in keeping a potential second surge in check, Cllr Twiss said.

Schools

Cllr Twiss said our local schools have done a fantastic job with staff putting in hundreds of extra hours work to ensure it is as risk free as possible for pupils and staff to return to school with attendance figures extremely good. As an example locally he quoted from Honiton Primary School headmaster, Christopher Tribble, from a meeting yesterday:

“Currently our attendance is hugely positive (despite the pandemic) at 97.6 per cent.  It is a notable success that we have managed to bring back the overwhelming majority of the populous back, which was above the national average of only 88 per cent – by nearly 10 per cent.  This is a notable success to add to the attendance success we secure during the pod/bubble era.  I believe that this is due to the strength and continued trust in the relationship we have within our parent body and wider school community. This has been no easy feat and has been achieved by building bridges and being very proactive with communications, continued visible actions relating to safety and a strong physical school presence.  The staff should feel proud of that achievement.”

The school like others in our area undertakes a regime of permanent and ongoing risk assessment which in itself is no small undertaking.

Healthcare

For those of you over a ‘certain age’, said Cllr Twiss, please remember to book your ‘flu jabs as soon as possible with either the GP or one of the local pharmacies (many of which offer online booking) with further details at https://www.nhs.uk/conditions/vaccinations/flu-influenza-vaccine/

Cllr Bond said there is little to report this month as Covid seems to be at the forefront of all our minds. Dealing with the fall-out for local businesses and residents has put considerable strain on the council. Government has now asked local councils to operate the ‘Test and trace support payment’ scheme which has to be up and running by 12 October. This scheme gives a support payment of £500 for those who are forced by law to self-isolate from 28 September, who are in low-wage jobs and cannot work from home.

Work is ongoing with other southwest councils under the Team Devon banner to look at mitigating the impact of Covid on the South West.

Otherwise, the Rural Community Buildings Fund is now open for applications, Cllr Bond reported. This is an EDDC grant scheme offering up to £5000 to village halls, community buildings and community shops to upgrade or repair their buildings. Closing date for applications are 23 November 2020 and 15 March 2021.

Cllr Wilkins asked if the £2 all-day parking in East Devon would be reintroduced for the period November – March, but Cllr Bond replied that this had not been announced, although there is a working party to discuss what parking rates would be in the future.

Cllr Bond said she had filled in the consultation on the Devon Local Flood Risk Management, and mentioned Gittisham.

Cllr Twiss added that there would be more funds coming downstream for road maintenance and repairs, so he would shortly be reviewing what needs to be done in the coming year. 

Cllr Twiss left the meeting.

ACTION: The Chair to fill in the Flood Risk Management consultation before 15th October 2020. 

108/20   To note the latest planning decision notices

20/0451/FUL – Shermans Farm Gittisham EX14 3AU – Construction of permanent agricultural worker’s dwelling with parking and associated development.  Approval with conditions.

20/1600/FUL 11 Ferndale Close Honiton EX14 2YN Construction of single storey rear extension and provision of render Approval with conditions.

20/1854/AGR – Rapshayes Farm Gittisham EX14 3AB Agricultural workshop and covered store Approval with time conditions.

109/20   To consider the following planning application:

a) 20/1726/FUL – 1 Hamlet Cottages Weston Honiton EX14 3PB Change of use of an existing workshop (use Class B1(c)) to a residential dwelling (use class C3) with minor alterations

Members resolved to object to the above application, agreeing that granting permission would establish a new residential unit in the countryside without agricultural need being sought, and it will act as a precedent for other opportunities in the future which would be detrimental to the overall policy-making of EDDC.

110/20   To consider the parish council response to the COVID-19 outbreak

The Chair said the volunteer group had supported those required to quarantine, and Cllr Bond encouraged residents to download the Track & Trace app.  

111/20    To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had contacted Sulina Tallack at EDDC, who recommended that the parish council contact some reputable companies for quotes for the boules pitch.  The parish council would then choose a preferred supplier, and report back to Sulina explaining the project and the audit trail followed.  Once it has been approved, EDDC would draft a grant agreement.  It would also be run past planners, in case they were aware of any potential issues.

Cllr Orchard added that residents living alongside the river would need to be informed before the construction phase.  Cllr Wilkins reminded members that the response to the public consultation on how S106 funds should be spent had resulted in a resident suggesting that part of the money was spent at Hayne Farm.

ACTION: Cllr Orchard to obtain three quotes, and to check with Jamie Buckley at EDDC they are aware it is a thorough overhaul of an existing, ‘homemade’ pitch.  Cllr Orchard to ask Baker Estates if they recommend a contractor, and to check out EDDC’s list of approved contractors online.

112/20   To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish

Cllr Walker said Len Abbott had checked the status of all the salt bins. 

ACTION: The clerk to report via DCC website that the bin at the bottom of Tommy Wax hill is completely empty. 

113/20   To consider climate change measures within the parish

Cllr Twist said that the Devon Solar panel group buying scheme had closed on 5th October.  She reported that she had investigated the Government’s new Green Homes Grant, which opened on 1st October.  Any work carried out under the grant has to be completed by 31st March 2021; applications can only be made on line and only government-approved contractors (of which there are 900 nationwide) can be used.  Cllr Twist had looked as an example at double glazing, but there were only two contractors listed.

Cllr Wilkins said there had not been too much progress on installing an electric vehicle (EV) charging point, but DCC have advised that they are working on the long list of sites and will ensure Gittisham is there.  Additionally, DCC has enquired if there would be interest from the villagers for the provision of an electric vehicle on a ‘car club’ basis?  In other words an EV that people can book and use and then pay for the time they’ve had it.  Cllr Wilkins suggested an informal consultation within the village is undertaken to establish if there would be interest in this innovative suggestion.  Once firm proposals are available for the EV charging point and possibly the ‘car club’, a further formal consultation with the village and the estate will be needed prior to the parish council deciding to proceed or not.

ACTION: Cllr Wilkins to draft an article for the Gittisham Gazette, and all councillors to canvass opinion on the ‘car club’ proposal.

114/20   To consider limited residential development in the parish

Cllr Valentine said architects had been appointed to the CLT, with the successful bid coming from ECA based in Poole.  He explained that the next step would be to establish a project team, led by Wessex CLT, consultants and a number of representatives chosen through the CLT board.    Cllr Valentine added that the housing association partner has not been chosen yet, although invitations have gone out.  He said people would be seeing a number of options coming forward for development of the site, and then they’ll go to a public consultation exercise.  Once agreement is reached over a final design, it’s hoped a planning application could be submitted in the spring of next year.  The CLT AGM will be held on 10th November via Zoom.

Cllr Bond asked if this was a moment to have pre-app discussions with EDDC planners, to which the answer was yes.  Cllr Valentine said he would speak to ECA before setting up a meeting.

ACTION: Cllr Valentine to inform Cllr Bond of the date of the meeting with ECA.

115/20   To consider the parish emergency plan

Cllr Valentine said there was no update on this.

116/20 To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said Baker Estates are still awaiting a response from Sovereign Housing, so there is no movement on this action.  She said the parish council had received an email from a Heart Charity- London Hearts, which procures and supplies defibrillators and cabinets, giving a discounted package and a £200 parish council grant, training for the community is free.  She said she had not followed this up as it could be a while before we are ready to move on purchasing. Also the parish council may wish to stay with their current supplier, she said. The website is www.londonhearts.org.

ACTION: Cllr Twist to continue dialogue with BE.

117/20   To consider refurbishment and maintenance of the play area

Members heard that RhinoPlay had given a date of 19th October to inspect the split wood on the tower, after which they would communicate their decision to the parish council. Members heard that the baby / toddler swings were discoloured, despite the Chair having scrubbed and bleached them extensively. Members agreed to replace them in the spring.

The Chair thanked Combe Estate for the donation of the stepping logs, and also Len Abbott for installing them. She said that she and Cllr Valentine had met Mike Dawes regarding the proposal to have a tree and hedge at the top end of the wild area, and this had been withdrawn by mutual agreement. She reported that the padlock at the top gate had been replaced by zip ties. 

Members heard that the oak tree planted earlier this year had not survived the summer, but Terry Trim had agreed to replace it free of charge as soon as appropriate.

Cllr Walker suggested that with winter approaching the play area would not be in use nearly so much, so members agreed that a monthly clean would be appropriate starting from the week after half-term.  Councillors agreed to reassess the situation at the November meeting.

ACTION: Cllr Orchard to obtain three quotes from suppliers for new seats and chains.

118/20   To consider the purchase of a computer for the parish clerk

The clerk circulated a selection of laptops recommended by Which! magazine under £500.  However, Cllr Twiss had indicated he could provide £400 from his DCC locality budget towards the cost.  Members agreed with Cllr Wilkins’s suggestion that a laptop costing between £500 and £800 would be more suitable.

ACTION: Cllr Wilkins to advise the clerk on possible spec.

ACTION: Clerk to investigate further with revised price range and discuss with Cllr Valentine’s son.

119/20 To consider the parish website

Cllr Wilkins said he had made minutes and agendas back to April 2020 accessible, and would now make a start on other documents as outlined in the accessibility report from Websites Ahoy.

ACTION: Cllr Wilkins to continue the review of documents using a Windows-based operating system.

120/20 To consider the distribution of the Gittisham Gazette

Members agreed that Mr Sellick’s remuneration should be reviewed in December 2020.

ACTION: Clerk to inform Mr Sellick and thank him for his work.

121/20 To consider liaising with other local parish councils.

The clerk said she had made contact with neighbouring parish councils including Talaton, Buckerell, West Hill, Feniton and Payhembury, and received positive responses to the suggestion of an annual meeting to share problem-solving experience and ideas. 

ACTION: Chair to investigate setting up a Zoom meeting with other councils.

The clerk left the meeting.

122/20 To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments

Members resolved to raise the clerk’s salary in line with NALC recommendations to £11.55 / hr, and the pension to £22.48 which the clerk had calculated using the Money Advice Service workplace pensions calculator. 

ACTION: Clerk to investigate with DALC regarding years of service and effect on pay grade.

The clerk returned to the meeting.

123/20 To review the bank signatories and update the mandate as appropriate

Members resolved to remove former councillor Russell Hayman’s name from the list of signatories and add Cllr Twist. 

ACTION: Clerk to update with Nat West.

124/20 To approve the October payments and to note the current bank balance

It was resolved to approve the following payments:

1063       F J Clampin                          £224.86 + £3.60 expenses Clerk’s salary & expenses (at new rate of £11.53 / hr)

1064       F J Clampin                          £30.33   Remainder of clerk’s backdated pay to £1st April 2020 at new rate

1065       Len Abbott                            £126       9 hours lengthsman work, Sept 2020 (at £14/hr)

1066       Michael Poll                          £60         Grass cutting play area (inv. ref 10041)

1067       Michael Poll                          £60         Grass cutting play area (inv. ref 10045)

Cllr Wilkins left the meeting.

1068       Andy Wilkins                        £4.68      reimbursement for play area cleaning expenses

DD          NEST                                     £22.48   Clerk’s pension in line with new rate of pay (5% employer, 5% employee)

Cllr Wilkins returned to the meeting.

The clerk circulated bank resolutions for June 2020 and September 2020, and thanked Cllr Twist for her help in completing them.  Members were informed that the current bank balance stands at £12,966.11 (which includes the £7,000 in the business reserve account). 

125/20   To consider any late entry correspondence

Cllr Walker said residents had informed her the Stagecoach bus was occasionally missing out the village, which left those needing it for work and appointments thoroughly inconvenienced.  Moreover, anecdotal evidence from a driver indicated that some were uncomfortable driving the lanes and missed Gittisham deliberately. 

The Chair suggested changing the format of the agendas, to group items by councillor and reflect their respective responsibilities, which was approved.

Cllr Wilkins reported that roadworks would be taking place on Hayne Lane beginning 12th October, at the Iron Bridge 29-30th October and lower Hayne Lane on 18th November.

ACTION: Cllr Orchard to write to Stagecoach; Cllr Walker to furnish a list of missed dates and times.

ACTION: Cllr Orchard to investigate school bus provision when the lower part of Hayne Lane will be closed, as well as in January 2021 when the road to the Forge will also be shut.

126/20   Matters to be reported to DCC / EDDC

Cllr Wilkins said there had been further complaint about disabled access through the emergency gate between Old Elm Road and Hayne Lane, including from a new resident.  Cllr Wilkins felt the response from DCC would not be welcomed by people with mobility issues, as although DCC had agreed to look at it they had not provided a timescale.  A previous query had been raised three years ago, he noted. 

There are other issues with the gate, Cllr Wilkins explained:

In February workmen installed drop kerbs on the pavements around the gate. During these works the security lock was removed and a temporary Yale combination lock used instead. The security lock was never returned and recently the temporary lock has been replaced by a small key padlock.

DCC have advised that the key is kept at the DCC/Skanska depot at Heathpark. Considering the gate is for emergency access by the emergency services, with their dispatch advising the combination to use, the current situation raises some questions.

Is it expected that emergency services divert to the DCC depot to collect they key whilst on an urgent call and return it on completion of the call?  Have the emergency services been alerted to this change in operation?  Is the depot open 24/7 with someone ready to issue the key?

Cllr Wilkins said the gate has been damaged in the past and will now not easily open or close. Last year he observed it taking three workmen and a club hammer to close it. This situation was reported to DCC at the time and DCC responded that they thought it was “a little stiff”. Cllr Wilkins said it’s more than a little stiff and could not be opened by a two person ambulance crew!

He concluded that the gate is no longer fit for purpose as an emergency access for the emergency services and DCC are aware of this. If DCC feel emergency access is no longer required can it be removed and replaced with a wall or some other permanent barrier?  Vale residents would rejoice if the access to Hayne Lane was removed for all but pedestrians and cyclists.  To add to this situation the latest version of Apple Maps, released on 2nd October, shows access for vehicles between Old Elm Road and Hayne lane. This is reflected in the associated satnav service which is routing vehicles though the gate.

Cllr Wilkins said it was reported at the last PC meeting that the boundary stream between the parish and Honiton was partly blocked at the north side of Old Elm Road adjacent to the bridge. He reported that EDDC attended and strimmed the vegetation on both banks either side of the bridge, they did not clear the blockage. The trimmed foliage was deposited into the stream thus making the issue worse; water now regularly builds up under the bridge due to the restricted flow.

There has been a rather poor attempt to maintain the balancing pond, he noted. On 5th October a digger was deployed which removed the built up debris from the water flow and grid depositing it on the pond floor. When the pond next kicks into action the debris will become buoyant and once again deposit itself from where it came no doubt restricting water flow.

In other years during maintenance debris has been taken off site, vegetation has been cleared and the area left looking attractive. It was a feature frequently used by children to play adventure games and by adults to enjoy watching wildlife. Sadly it is now unloved and unused.

ACTION: The clerk to inform DCC and EDDC respectively of the above.

127/20   For information only; items for the forward agenda

Members questioned whether the parish reflected the changing make-up of the area, and whether the parish council structure reflected its residents. 

It was agreed to include the following items on the next agenda (which will have a new format): coronavirus, climate change, lengthsman work, limited residential development, S106, parish clerk’s computer, Hayne Farm defibrillator, play area, website, representation, liaising with other parish councils. 

ACTION: Clerk to discuss representation with EDDC.

128/20   Clerk’s Report

The clerk said that the officer at DCC had told her the Planning Inspectorate have something of a backlog due to the lockdown putting a stop to public inquiries and hearings. They are just getting going with virtual inquiries so perhaps there will soon be news on the footpath at Goldcombe.

129/20   Date of next two meetings 

Wednesday 4th November and Wednesday 2nd December at 7.30pm via Zoom. 

Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

There being no further business, the meeting closed at 2100 hrs.

Chair…………………………………….

4th November 2020

Parish Council meeting minutes 2 Sept 2020

GITTISHAM PARISH COUNCIL
MINUTES OF THE PARISH COUNCIL MEETING
HELD ON 2ND SEPTEMBER 2020
via Zoom

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Present:

Gittisham Village Ward
Cllr C Hall (Chair)
Cllr D Valentine

Gittisham Vale Ward
Cllr A Wilkins (Vice Chair)
Cllr P Orchard
Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk), two members of the public

Apologies for absence: Cllr M Walker, PCSO Darren England

76/20 To accept and approve apologies

Apologies were received and accepted.

77/20 To confirm the minutes of the meetings held 1st July and 24th July 2020

The minutes of the meetings held on 1st July and 24th July 2020 were confirmed and signed by the Chair.

78/20 To receive the Beat Manager’s Report

The police did not send a report this month, so the clerk provided figures taken from https://www.crime-statistics.co.uk/ . In July 2020, 1 crime reported: criminal damage or arson.

ACTION: Cllr Orchard to forward to all members the weblink to crime statistics.

79/20 To receive declarations of interest

Cllr Wilkins declared an interest in agenda item 23, as he is due to be reimbursed by the council.

80/20 Reports from County Council and District Council representatives

School Transport

As we start a very unusual school term for our young people, Cllr Twiss said that DCC’s Education Department had issued a letter to parents regarding travelling safely to school and home on dedicated and public shared transport. This was distributed to all members. Cllr Twiss said he thought it likely that there would be the odd teething problem in terms of capacity, but hoped that any of these can be resolved quickly and easily, if needs be by increasing the number of vehicles to do this safely.

DCC Highways

While not a road as such, Cllr Twiss said that Footpath 3 from Buckerell Parish towards Gittisham Parish which passes over the River Otter by way of a footbridge is a good way to get out and about. He said he had got the local DCC Ranger to make repairs on the bridge which had fallen in to disrepair and was getting to the point of being dangerous. Cllr Twiss said he was also talking to the Honiton Show Committee about the possibility of a permissive path from where Footpath 3 meets the River Otter, turning right towards The Otter Inn, which may in turn be a nice distraction on a walking loop from Gittisham to Gittisham via there and possibly The Combe Garden centre! The show committee is due to meet shortly to discuss this as one of their agenda items.

Cllr Twiss added that he had now completed the ‘Doing What Matters’ review with Mike Brown, DCC Neighbourhood Highways Officer for the Feniton and Honiton Division in terms of highways maintenance and drainage, and as with the other parishes he should have been liaising with the clerk on this matter.

Broadband

Cllr Twiss said there was nothing specific to report, other than the Jurassic Fibre Broadband Ultrafast Broadband delivery is going well, despite COVID-19 restrictions and likely to reach Gittisham/Honiton at the end of this year.

Farm work Welfare App

Given the nature of our mainly rural area, Cllr Twiss said this may be of interest to members of the PC where sometimes problems are hidden in plain sight and not always spotted. The development of an app has been undertaken by the Clewer Initiative and supported by GLAA, NCA, Fresca Group and the Modern Slavery Helpline. The app is called the Farm Work Welfare App (FWWA) and launched in late July 2020.

FWWA is aimed at seasonal farm/rural workers and employers in the food picking, packing and processing sector. It seeks to provide a pocket resource for employers to aid them in strengthening their processes to prevent or identify labour exploitation within their operations, whilst also helping workers to understand their rights, learn what good practice looks like and arm them with the knowledge to identify exploitation. A reporting function is also provided which interlinks with the Modern Slavery Helpline. Content will be available in 8 languages covering the most vulnerable nationalities. Documents were distributed to all members.

Reporting of issues to DCC/EDDC

Noting comments relating to item 25 of the Gittisham PC agenda for 2nd September and in order to maintain a more accurate trail of report and response, as well as duplicating queries, Cllr Twiss said it would help enormously if issues which might be best described as of an ‘operational nature’ could firstly be raised via the clerk to the PC by E Mail to csc@eastdevon.gov.uk for EDDC and https://www.devon.gov.uk/roadsandtransport/report-a-problem/?utm_source=Twitter&utm_medium=social&utm_campaign=SocialSignIn&utm_content=%2523wearedevon for DCC

If the clerk is unclear as to the relevant responsible authority is, he added that both have a very good working relationship and will usually pass on the issues if not theirs to resolve. For items such as that concerning improving access though the emergency gate at the end of Old Elm Road which is outside of the routine operational nature, Cllr Twiss explained that is where he comes in, and a request by email from the clerk will enable him to log it and to the relevant DCC or EDDC system. Cllr Twiss added that if the request is of an urgent nature and the clerk is not available, please send in the same way with a cc to the clerk and Cllr Twiss.

Hospital and healthcare

As we move towards what appears towards a more usual position health care services returning towards pre COVID-19 levels, Cllr Twiss said it is evident that the RD&E NHS Trust is going have to go a long way to return to where it would want to be for elective, non-elective and clinical surgeries.

The overall position at the RD&E NHS is far from straight forward in terms of referrals, elective surgery and clinic, allied with other major procedures and not brilliant when compared to 2019. Cllr Twiss distributed the key areas of interest to all members from his Council of Governors’ performance update from 7th August for June. This month’s update is due shortly and will have hopefully improved significantly from then.

Put simply COVID-19 and the impact on all sites in the RD&E footprint has been huge, but because of many fewer cases in our area staff are now returning to their ‘day jobs’ in large numbers, which is having a month by month positive impact on the ‘metrics’ e.g. June had a 31 per cent improvement of referrals over May, but that was still only just over 67 per cent of cases handled in June 2019! Keeping the main site at Wonford fully operational and safe on non COVID and Covid work is a challenge in terms of clinical hygiene and safe staffing levels, with PPE working incredibly exhausting and adversely effecting efficiencies.

The Nightingale Hospital has currently been re-purposed to deal with the cancer referrals backlog, in advance of an anticipated winter spike in demand for a perfect winter storm pressure of flu, COVID-19 and some old people suffering from poor health, particularly during winter, where this is one of the Trusts major clinical priorities regarding early diagnosis and treatment. The Nuffield is currently contracted to do 8 clinics a day on hip replacements (Exeter world class in this field) where the backlog because of this procedure being halted in late March due to risk of post op infection massive and the Trust is working at optimum capacity taking many factors in to account, no least staffing levels.

In summary a case of clinical priorities where progress is being made in all areas, but clearly not quick enough in a system under huge pressure even before COVID-19, but where the big injections of cash and new staff recruitment is definitely helping. Cllr Twiss said he hoped outpatient appointments will be quicker to resolve than long term waiting on elective surgical procedures and the paragraph below gives me some cause for comfort, in particular the creation and now implementation of the outpatients hub and a massive technological boost via an intelligent platform patient record system called ‘MyCare’, which is going live in early October which will improve matters dramatically and quickly (£50m cost and yes, tested and has been running for some time in Exeter and other UK Hospital sites which will give the RD&E a huge advantage over todays position and other Hospital Trusts!!).

Cllr Bond said while August is normally a quiet month, full Council met to discuss the Strategic Planning Committee’s decision to withdraw from the Greater Exeter Strategic Plan (GESP). On a personal level, she said this is a hugely disappointing, politically motivated move, which is likely to leave us vulnerable to development in inappropriate areas. GESP was looking at allocating sites from 2031 (the end of EDDC’s current local plan) and 2040. The new administration at East Devon District Council (a coalition of Independents, LibDems and Greens) had no faith in the process undertaken thus far, despite having been involved in plan formation. Working co-operatively with our immediate neighbours would have given EDDC more clout in negotiating for grant funding for major infrastructure projects, Cllr Bond argued.

The plan now is to continue the work already ongoing to revise the Local Plan. Climate change, Covid and (not least) the Government White Paper on Planning due to be published this month will need to be taken into consideration. The Government proposals are to be discussed at a Strategic Planning Committee on 16 September, which will be a Zoom meeting with the usual period at the start of the meeting for public speaking.

Cllr Twiss left the meeting.

81/20 To note the latest planning decision notices

a) 18/0359/V106 – Land adjacent Hayne Farm, Hayne Lane, Gittisham – Variation of requirement for affordable housing and other obligations in Section 106 agreement pursuant to application 13/2744/MOUT
Approval with conditions.

b) 20/1380/PDQ Land north of Hamlet House Weston – Conversion of agricultural building to dwelling
PDQB prior approval refused.

c) 20/0912/VAR – Goldcombe Farmhouse, Gittisham EX14 3AB – Conversion Of Existing Buildings To Holiday Dwellings (application for removal of Condition 5 of planning permission 84/P0792 to allow year round occupancy of the holiday dwellings and variation of Condition 6 of planning permission 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling)
Approval with conditions.

82/20 To consider the following planning application:

a) 20/1600/FUL – 11 Ferndale Close Honiton EX14 2YN Construction of single storey rear extension and provision of render

Members had no objection to the above application.

83/2 To consider the parish council response to the COVID-19 outbreak

The Chair said the volunteer group in the village was still up and running, but there had been no particular need for support in the last few months. She said that she was heartened to see the village play area open and well used once again. Members heard that the village hall would be open for bookings from 5th September, with Covid-related restrictions in place.

84/20 To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had contacted the environmental health department at EDDC to see if the officers had any objection to the land being used for a boules court. [NB Since the meeting the department has been in touch to inform Cllr Orchard that their only concern would be if the proposal was on contaminated land.]

ACTION: Cllr Orchard to check with Jamie Buckley at EDDC the next steps.

85/20 To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish

Members noted that Len Abbott had carried out strimming work on the river once again. Cllr Valentine asked if the lengthsman could check the ditches along Dark Lane, as large tractor wheels are pushing the verges into the ditch. This then becomes an obstruction to water when it rains.

ACTION: Cllr Walker to ask Len Abbott to inspect Dark Lane.

86/20 To consider maintenance of the play area, including regular safety inspections

The Chair said Combe Estate had donated some logs to replace the current stepping logs which are showing signs of rot. Members agreed that until the logs had been installed, the lengthsman should look at filling in the holes or they could be dangerous. Cllr Orchard said he felt the play equipment for younger children was looking somewhat tired, and asked if the rubber units should be replaced. The Chair said the items were not particularly old, and she agreed to tend to them to see if they could be improved.

ACTION: Chair to ask Len Abbott to fill in log holes while waiting for installation, and give toddler equipment a thorough clean.
ACTION: Clerk to write to Combe Estate to thank them for the donation.

87/20 To consider climate change measures within the parish

Cllr Wilkins reported that since the last meeting some progress has been made towards the possible provision of an electric vehicle charging point in the village. DCC is the liaison point for funding and support services, and Cllr Wilkins said he had had several exchanges with them providing information as it is requested. Initially a position near to the old telephone box (defibrillator housing) is being considered as the preferred location but is of course subject to a survey to judge suitability whilst considering the possibility of flooding and the provision of power. He said the power required for a 7kW charger is a minimum of a 32A 240V supply; a 22kW rapid charger requires a full three phase supply at 32A per phase and is probably not viable. It is assumed the land forms part of the public highway and as such DCC will undertake obtaining traffic orders and provide signage and road markings for the EV Charging bay. If the land turns out to be owned by the Combe Estate, then easements and wayleaves will need to be obtained first. Cllr Wilkins said Justin Lascelles should be kept informed of progress in this respect.

Cllr Wilkins said there will also need to be a commercial partnership established to provide the charging service; DCC will enable this arrangement. The Chair said she had had a very positive response from the village and the estate. Whist the project is progressing, Cllr Wilkins said the parish council will need to keep villagers informed and allow for comment and feedback at the main decision points. DCC has advised they will start supporting the parish council sometime this month, but timescales are rather challenging and the scheme will need to be completed by the end of the current fiscal year.

ACTION: Cllr Wilkins to take this project forward and inform Combe Estate.

88/20 To consider limited residential development in the parish

Cllr Valentine said the CLT was due to have an AGM on 19th March but the lockdown prevented that taking place. At the moment the AGM is postponed. The legal basis for the GCLT is that it is registered as a Community Benefit Society and the current society rules require the society to hold an AGM. In theory, therefore, a decision to postpone the AGM would mean that the society is in breach of its rules and members of the society could challenge the CLT through the courts on this point. Cllr Valentine said he would hope that this is unlikely given the circumstances, and added that he was investigating the possibility of holding an AGM using Email.

A number of site investigations/surveys have now been completed and the CLT’s solicitor is currently investigating the background and details of the land title. The appointment of architects will take place following interviews which are taking place on 9th September. It is intended that there will be a public consultation exercise to present the architects proposals for the site. The nature of this exercise will be subject to Covid-19 guidance.

Cllr Valentine said a project team will be formed to guide and take any necessary actions during the design and construction phases. The project team will consist of representatives from GCLT, Wessex CLT Project, the architects, the Housing Association partner, site consultants as necessary and Combe Estate. The Housing Association partner remains to be appointed. There are 3 HAs with a potential interest. Members agreed that the situation was looking positive.

89/20 To consider the parish emergency plan

Cllr Valentine said his work with the GCLT together with family commitments have taken priority, but that he hoped to present with Cllr Orchard a draft later in the autumn. However, he said that Gittisham was one of few parish councils to publish an emergency plan on its website. Cllr Orchard added that he had been surveying some other emergency plans from 2015, and was incorporating some of the basic detail into the developing Gittisham template. Members agreed that telephone numbers and roles and responsibilities needed to be updated.

ACTION: Cllr Valentine to discuss Environment Agency work with the Chair.

90/20 To consider the issue of dog waste in the parish and action as appropriate

The Chair said the problem of dog waste appeared to have improved, so it was not necessary to purchase a waste bin. Cllr Valentine added that he often speaks to dog walkers and reminds them of their responsibilities. Cllr Wilkins said that there were many instances of dog waste bins not being emptied in the Vale. He found that when EDDC responds to a report, the reported bin is emptied but others are not checked at the same time. Cllr Twist echoed this on the Hayne Farm development, saying that dog waste bins appear to fill up quickly. Cllr Bond encouraged them to report the issue to the Customer Service Centre, and said to report to Cllr Twiss (via the clerk) if there was no progress.​

91/20 To consider the casual vacancy in Gittisham Village ward

Members agreed the vacancy should be advertised until the third week of October, allowing a decision to be made at the November meeting.

ACTION: Clerk to advertise the vacancy.

92/20 To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist reported good progress on a defibrillator, and said the next step was to agree the best location with all parties concerned.

ACTION: Cllr Twist to speak to Stella Adamson about next steps.

93/20 To consider the purchase of a computer for the parish clerk

The clerk said there was no update on this.

ACTION: Clerk to investigate and cost for next meeting.

94/20 To consider updating the parish website to comply with accessibility standards by 23rd September 2020

The clerk said public authority websites had to comply with accessibility standards, and Gititsham’s did so up to a point following the recent maintenance on the site. However, Clare Bryden of Websites Ahoy had advised that further work needed to be undertaken to make individual council documents accessible. Cllr Wilkins agreed to look into this.

ACTION: Clerk to forward accessibility guidance from Clare Bryden to Cllr Wilkins.

95/20 To review parish councillors’ roles and responsibilities

Members discussed assigning specific responsibilities, and the following was agreed:

Cllr Hall – water and drainage
Cllr Wilkins – planning decision notices, EV charging, highways
Cllr Walker – play area, lengthsman
Cllr Valentine – CLT and planning
Cllr Orchard – S106, grant applications, public transport
Cllr Twist – environment, climate change

96/20 To consider liaising with other local parish councils.

The chair suggested that making connections with other parish councils could be useful, to share problem-solving experience and ideas. Members agreed that an informal meeting, perhaps annually, with neighbouring parishes would be beneficial. The Chair said with Covid restrictions in place this would be deferred to a later date.

ACTION: Clerk to contact neighbouring parish councils.

Cllr Wilkins left the meeting.

97/20 To approve the September payments and to note the current bank balance

It was resolved to approve the following payments:

1056 Michael Poll £60. Play area grass cutting, (inv ref. 10031)
1057 Michael Poll. £60. Play area grass cutting, (inv ref. 10036)
1058 F J Clampin. £218.79 Clerk’s salary and expenses
1059 Len Abbott. £399 28.5 hours lengthsman work, July 2020 (at new rate of £14/hr)
1060 Len Abbott £112 8 hours lengthsman work, August 2020
1061 Len Abbott. £133.91 expenses (paint, repairs to strimmer, timber)
1062 Andy Wilkins £54.04 reimbursement for play area cleaning expenses

DD NEST £17.50 Clerk’s pension

The clerk said the second half of the annual precept had been received. Members were informed that the current bank balance stands at £13,492.55 (which includes the £7,000 in the business reserve account).

Cllr Wilkins returned to the meeting.

98/20 To consider any late entry correspondence

Cllr Orchard informed members that the A30 would be closed between 8pm and 6am for resurfacing, with a diversion via the village. He added that roadworks on Hayne Lane / Devonshire Road junction had been rescheduled to begin on 18th November. Since the meeting DCC Highways has sent formal notification that Hayne Lane embankment works will take place 12th October – 5th November 2020.

99/20 Matters to be reported to DCC / EDDC

Cllr Wilkins said that whilst not in the parish, he felt that EDDC should be praised for the excellent refurbishment of the play area next to Cherry Gardens. This is used by children from the Vale and is proving to be very popular.

Cllr Wilkins reported there had been a few comments about the recent tree felling on Hayne Lane, south of the gate on the eastern side of the lane. It appears that ten or more established trees, together with the established hedgerow have been felled and cleared, and there seems to be no logical reason for these removals. Cllr Wilkins said he was not sure if this was being carried out by EDDC or DCC, but it is a local contractor undertaking the work. There has also been a tree felled on EDDC land between the railway line and Laburnum Close, near to the rear of no.6, again with no obvious purpose. Cllr Wilkins said in the past EDDC had been reluctant to cut back problematic trees, so this wholescale removal is rather surprising. Could the EDDC and / or DCC representative investigate and provide feedback?

Cllr Wilkins said he had received comments that there are problems for people using wheelchairs or mobility scooters traveling through the pedestrian walkway next to the gate at the end of Old Elm Road. The gap is such that mobility scooters and full-sized wheelchairs cannot turn to pass through the pedestrian chicane.

Cllr Wilkins explained that following the heavy rain on 13th August, the stream on the boundary between the Vale and St Michaels is partly blocked with debris just north of Old Elm Road. He asked if this could be cleared so that water doesn’t build up. He also noted that the balancing pond north of Old Elm Road near the railway line has yet to have its annual maintenance, in the past this has been carried out in July or August.

Cllr Twist said that over the summer there has been a problem developing on the Hayne Farm estate of foreign-registered juggernauts pulling into the estate during the night. The vehicles then have major problems trying to turn round to get out. It would appear that this is a satnav problem, but it’s unclear why this has only started happening recently. Cllr Wilkins said signs with a weight limit could be installed, but as this would require a traffic order it would take time.

ACTION: The clerk to inform DCC and EDDC respectively of the above.

ACTION: Cllr Twist to keep a diary and / or collate more information on lorry movements.

Cllr Wilkins said many appreciative comments had been received about the newly installed bench in Gittisham Vale.

100/20 For information only; items for the forward agenda

Members questioned whether it was time to order replacement pads for the Vale defibrillator; one member of the public said whoever does the weekly check can use the dashboard to inform CHT.

It was agreed to include the following items on the next agenda: coronavirus, climate change, lengthsman work, limited residential development, S106, parish clerk’s computer, parish clerk remuneration, Hayne Farm defibrillator, play area, gazette distribution, website.

ACTION: Chair to ask the lengthsman to check the status of all grit bins.

101/20 Clerk’s Report

None.

102/20 Date of next two meetings.

Wednesday 7th October and Wednesday 4th November at 7.30pm via Zoom. Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

There being no further business, the meeting closed at 2035 hrs.

Chairman…………………………………….

7th October 2020

Parish Council extra ordinary meeting minutes 24 July 2020

GITTISHAM PARISH COUNCIL
MINUTES OF THE EXTRAORDINARY COUNCIL MEETING
HELD VIA ZOOM ON 24th July 2020 at 11.30am

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Present:

Gittisham Village Ward
Cllr C Hall (Chair)
Cllr D Valentine

Gittisham Vale Ward
Cllr A Wilkins (Vice Chair)
Cllr P Orchard
Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Richard Ayre (Baker Estates), Fiona Clampin (clerk),

Prior to the start of the meeting, Richard Ayre from Baker Estates exercised his right to speak as a member of the public regarding the planning application 20/1404/V106 Land Adjacent to Hayne Farm, Hayne Lane, Gittisham – Variation of requirement for affordable housing and other obligations in Section 106 Agreement pursuant to application 13/2744/MOUT. He said that members were probably aware that the government was encouraging local planning authorities to be understanding of the problems being experienced, in particular, by small and medium-scale developers and had instructed “that a pragmatic and proportional approach” should be taken. It would mean deferring Community Infrastructure Levy payments to parishes to reflect the current circumstances and uncertainty on the horizon due to the pandemic. Mr Ayre explained that if Baker Estates was able to have some flexibility on payments such as this to the district council, as well as S106, it would help the company proceed at its current rate of building affordable homes on the Hayne Farm site and employ local people. Mr Ayre said Baker Estates was looking at delaying part of the £500k housing contribution to September 2021 and the following September. Cllr Valentine asked if the parish council could expect a similar request to defer payments this time next year, but Mr Ayre insisted that while it was difficult to predict how the situation would progress, the company intended to pay the amount due in the future. He argued that the alternative was the company not being around to deliver the scheme or make the payments. In response to Cllr Bond’s question, Mr Ayre confirmed the affordable housing proportion would be index-linked in the future.

The Chair thanked Mr Ayre for his explanation.

1. To receive and accept apologies.

Apologies were received and accepted.

2. To receive declarations of interest

None.

3. To consider the following planning applications:

a) 20/1404/V106 Land Adjacent to Hayne Farm, Hayne Lane, Gittisham – Variation of requirement for affordable housing and other obligations in Section 106 Agreement pursuant to application 13/2744/MOUT

b) 20/1380/PDQ Land North Of Hamlet House Hamlet House Weston – Conversion of agricultural building to dwelling

Members discussed the potential delay that approval of a) might have on the development of the Gittisham CLT. Cllr Valentine said he had had a number of concerns about the possible impact that a delay in providing the commuted sum for affordable housing might have on the current proposals for the affordable housing scheme in the village. He had considered the timetable of the various steps required, and concluded that with other sources of income available such as EDDC’s Community Housing Fund it would be possible to proceed. He reminded members that Baker Estates was not seeking any reduction in levels of contribution – just the timetabling.

Members resolved to have no objections to the variation application.

Members resolved to have no objection in principle to b). However they expressed concern over the lack of supporting evidence of agricultural use in the permitted timescale. This is a key point in establishing whether this should proceed as permitted development or as an application for prior approval. They felt this could lead to a separate proposal to extend further down the line.

4. To consider the re-opening of Gittisham’s play area

Members discussed re-opening the play area, having considered EDDC’s proposed strategy and risk assessment regarding its own open spaces and parks. A risk assessment specific to Gittisham parish was distributed and approved.

The Chair said that subject to the lengthsman seeing to a number of maintenance issues, it would be possible to reopen the play area in one week. There will be some new rules for using the area (displayed at the entrance), including having one family at a time on each piece of equipment, hand sanitizer at the gate, a weekly inspection rota and cleaning of high use equipment by two councillors and installation of a rubbish bin. Members agreed this should comply with guidance from insurers, district council and the government.

They resolved to approve the purchase of necessary cleaning items and protective equipment by Cllr Wilkins, which he will claim back at a future meeting.

The Chair said she was grateful to parish councillors for their work in allowing the re-opening to go ahead in a safe and secure manner, and their continuing commitment to ensuring the play area meets the requirements. She added that she would get in touch with families, nearby neighbours and The Pig to inform them of the re-opening, and speak to those whose properties are close to the play area.

Action: Clerk to inform the insurer that the play area will be re-opening.

There being no further business the meeting closed at 1158 hrs.

Chairman…………………………………….

2nd September 2020

Parish Council meeting minutes 1 July 2020

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON 1ST JULY 2020 via Skype

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Present:

Gittisham Village Ward
Cllr C Hall (Chair)
Cllr M Walker
Cllr D Valentine
Gittisham Vale Ward

Cllr A Wilkins (Vice Chair)
Cllr P Orchard
Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Fiona Clampin (clerk), two members of the public

Apologies for absence: Cllr Phil Twiss (DCC), PCSO Darren England

51/20 To elect a Chairperson and signature of Acceptance of Office

Cllr Walker nominated Cllr Hall for election as Chair for 2020/21. This nomination was seconded by Cllr Valentine. A roll call of members present at the meeting was then taken. It was then resolved by a unanimous decision that Cllr Hall be elected Chair for 2020/21 of Gittisham Parish Council. In accordance with Section 83 of the Local Government Act 1972, Cllr Hall then made a Declaration of Acceptance of Office.

52/20 To elect a Vice Chairperson

Cllr Walker moved, seconded by Cllr Hall :- “That Cllr Wilkins be elected as Vice Chairman for Gittisham Parish Council for 2020/2021”. Upon a vote being taken it was then resolved by a unanimous decision that Cllr Wilkins be elected Vice Chairman of Gittisham Parish Council for 2020/2021. Cllr Wilkins then made a Declaration of Acceptance of Office.

53/20 To accept and approve apologies

Apologies were received and accepted.

54/20 To confirm the minutes of the meeting held 3rd June 2020

The minutes of the meeting held on 3rd June 2020 were confirmed and signed by the Chair.

55/20 To receive the Beat Manager’s Report

The police did not send a report this month, and the clerk said the link to the crime statistics on the Devon & Cornwall Police website had changed. Cllr Orchard said there is a third party website which produces crime statistics, but it has a three-month time lag.

56/20 To receive declarations of interest

None.

57/20 Reports from County Council and District Council representatives

Being unable to attend the meeting, Cllr Twiss sent the following report:

“This latest Division report is inevitably taken up with the impact of COVID-19, but I feel much more confident about the many positives in it and longer term our capacity to recover and thrive in the ‘new normal’. What is sure is that when this vile disease flares up again, as seems very likely in some places, we will be much better prepared, and ready from what has been learned in double quick time during this initial outbreak.

As of Friday last week a total of 196 patients previously infected with the disease have been discharged and 1 only remains at Wonford. Since the outbreak of COVID-19 sadly 47 patients have died at the RD&E. So broadly good news as the rate of infection slows down in Devon and little negative to report, but to misquote regarding the virus and sadly ‘it will be back’. The next peak is not expected to occur until later in the year or early next but it is important that we all remain vigilant and do not become complacent. The RD&E has started Antibody Testing and early indications support previous estimates of a very low level of antibody (and hence likely immunity) in Devon compared even with e.g. Swindon and Gloucestershire. This immunity (or lack of it) significantly impacts the Effective R rate and hence the rate of spread of the disease.

A big concern as a result of COVID-19 is the impact of other areas of healthcare locally, particularly in the acute Hospital setting of the RD&E for those with life-threatening or time critical disease, as well as other patients on elective lists who are in pain and/or experiencing limitations on their ability to enjoy life to the full. Waiting lists are growing normally again, which might ordinarily be a good thing, but now for the wrong reasons with long waiting patients waiting longer still. Having virtually eradicated waits of over 52 weeks, there is now a larger group of people in this category and shows the challenges ahead. Productivity has been held back because of COVID and a plan needs to be formulated to correct this. A big ask given the operational challenges we all have and will have while the pandemic plays out.

Support for discharges to adult social care has been excellent during the pandemic (although clearly there is appropriate national debate on discharges to non-hospital care environments) and clearly we can’t return to the old ways on this and social care needs to be adequately funded.

A few broad questions relating to the RD&E that have been cropping up, with the answers below that you might find of interest.

Are we restarting elective work?
We are executing a detailed elective recovery plan covering both the ‘normal’ trust and the Nuffield. It is being clinically led, at Executive, but urging some caution the number of 40+ and 52+ week wait patients has increased dramatically and productivity (e.g. due to increased infection control measures) has reduced. So the plan will not recover the position, but will mitigate further deterioration and resources will be applied fairly and decisions driven by clinical need.

What is being done regarding staffing levels e.g. with changes in immigration rules?
The latest indications are that recruitment to further/higher education for NHS related professions has been strong. In part this is by further enhancement of an already strong NHS brand and also by the relative job security that is on offer, particularly in the context of rapidly increasing unemployment.

How is the RD&E supporting staff?
Like other NHS Trusts staff have been offered mentoring/counselling, free parking, hot drinks etc. Some of these will be maintained and enhanced (e.g. health and well-being support) others (e.g. free parking) will come to an end at some point.

Reducing inequalities
There has been much national comment on this recently, particularly in the light of increased mortality amongst BAME people and other global events. This is clearly to be welcomed. The RD&E takes the equality and indeed inclusivity agendas very seriously (at Board level this is led by the CEO). We clearly can, must and will do better. I am very keen that we continue to focus on inclusivity beyond protected characteristics as well: I do not believe that our allocation of resource is as fair as we would like it to be.

The R value
Much is talked about “The R value”. This is an important regional barometer based on modelling data, but while it provides an estimate of ongoing transmission, it alone does not determine the rate of growth of coronavirus and does not accurately reflect Devon’s local data on the ground and should be treated with a little caution.

The South West R value spans from Isles of Scilly to Bristol, and while there have been hotspots in other parts of the region that increase the R value, Devon’s figures have remained low. We have the fifth lowest number of recorded cases when comparing Devon to all 150 upper tier local authorities and the consistency of the numbers suggest that levels have plateaued recently. That’s in part due to our residents adhering to lockdown, and heeding national guidance around staying home and social distancing. We have done well in that regard and need to keep that up.

COVID-19 Prompt Action Fund.

The fund was launched at the very start of the lockdown 24th March as a grant of less than £500 for constituted and not-for-private-profit voluntary, community and social enterprise (VCSE) sector groups and organisations, town and parish councils, charities, or a combination of such groups working together.

After the first 50 or so applications it became obvious that, in some cases, £500 was not nearly enough to cover costs such as providing ready meals, transportation and a myriad of other services provided so a further grant fund was added to a maximum of £5,000. To date some 370 separate applications have been received of which some 340 have been processed (some were clearly nothing to do with the present pandemic and the grants were seen to prop up ordinary activities!). Decisions to fund (or not) were triaged and it was difficult to take a decision, where DCC Officers have been very fair in processing them.

£330,000 has been distributed so far against an original budget of £480,000. Applications have been tailing off during the last couple of weeks; so much of the remaining fund will now be put towards the ‘recovery phase’, however that looks.

Transportation

Friday 5th June was the last day that National Bus Pass Holders were able to use passes before 09.30. Transport providers now need capacity for workers and commuters especially with social distancing reducing capacity on buses by more than 50%. At present services are operating at a reduced level of around 50% (although this does vary across the County and are being additionally supported by two parallel CBSSG (COVID-19 Bus Services Support Grant) funds, one paid direct to operators and one via local authorities for supported services, both about to expire. A new tranche of CBSSG will be paid direct to operators. Stagecoach has indicated that they will aim for an 80% restoration of bus services.

In view of the uncertainty over how to preserve existing supported services, with reference to the previously announced New Funding prior to the present crisis, it is highly likely that DCC will not proceed with our programme of new and extended services, but instead use the funding to supporting existing services during this period of uncertainty.

Libraries

Library buildings may be closed due to the difficulty of social distancing but library staff have been hard at work enhancing their e-readership by increasing their library of e-books, loaning e-readers and even hand delivering books to the more vulnerable or ‘shielded’ residents.

Children’s Services and Schools

Since the COVID 19 emergency was announced over 300 schools (85%) have remained open for children of key workers and vulnerable children. At the start on 24th March we had 2455 children in school and as the pandemic developed numbers went down to 866. Numbers gradually went up again and just before half term on the 20th of May nearly 4000 children were attending. The attendance of key workers and vulnerable children has been above the National average. Teachers have been brilliant from the start and it is hard to over emphasise how flexible and imaginative they have been.

The overwhelming majority of children have been at home and schools have been engaging with their students virtually and with workbooks. Devon’s school population is about 96000. Early Years and Childminders have been open as well, about 497 (44%). When the Government announced that some Primary Year Groups would return to school from the 1st of June 2020, all schools were asked to do a COVID 19 safety assessment, which is valuable for when they do re-open. Schools are keeping in close contact with parents and it is fully appreciated that many parents and teachers are concerned at schools starting to open. It’s an individual decision. This virus is going to be with us for some time and we need to find a way to live with it.

Social Care

Primarily DCC needs to plan for the worst, but hope for the best e.g. Domiciliary Care Agencies unable to provide Care, to clear and make space in our Acute Hospitals, as well as the need to provide additional accommodation and plan for a much worse scenario than has actually happened! The extra planning, work and expense needs to be viewed in this context. Adult Social Care staff have risen to the enormous challenge and have acted in an exemplary manner, matters not helped when one of the Senior Staff members succumbed to the virus and still recovering. However DCC has been working for many years in partnership with the NHS and these good working relationships have undoubtedly helped to weather the storm.

Supporting Communities

Working to identify and contact people within different levels of vulnerability, such as those in the Shielding Group, and those that may be a drain on the Health and Care System without some support – so a voluntary and community response needed to be identified and developed.

Working with the Clinical commission Group DCC to create a ‘Third Capacity’ building were identified buildings that could support the Covid-19 discharge pathway and release hospital bed capacity. In the end, 3 facilities were established – The Hamptons Hotel Exeter, Durrant House Hotel Bideford, and the Nightingale Hospital Sowton Exeter.

DCC set up a Provider email mailbox that is monitored 7 days a week and made arrangements to ensure that Care Homes had sufficient food and developed a Provider Sustainability Framework that includes the payment of guaranteed hours for staff. A new contract has been offered to DCC Domiciliary care Providers (DCP), as long as they guaranteed to pay their Care workers £10/hour. We helped coordinate the provision of PPE – sourced new suppliers – and became the provider of last resort – making available PPE to anyone who was in danger of running out. DCC has also covered the additional costs of PPE. Where a Home has had a case of Covid-19, additional support and staffing were provided.

Cllr Bond said that work is ongoing to attempt to get the council back on to a normal calendar of meetings, while at the same time continuing to tackle the issues faced with Covid.

The new administration has called two meetings of the Zoom Planning Committee in July as there are a number of applications requiring decision.

Meanwhile, the Greater Exeter Strategic Plan is moving slowly forward, said Cllr Bond. This is a joint initiative of Teignbridge District Council, Exeter City Council, Mid-Devon District Council and East Devon District Council and looks at future development to 2040. Given Boris Johnson’s mantra of ‘Build, Build, Build’, it’s important that this process continues, so that allocations for future development are decided democratically, rather than by developer whim. A meeting of the Strategic Planning Committee meeting (again via Zoom) will be held on 23 July (5-7 pm) to discuss whether the Option sites should be sent out to public consultation in September.

Cllr Bond added that EDDC would soon be issuing guidance to town and parish councils on reopening play areas, and members agreed that Gittisham would wait to hear what the district council advised before taking any further steps.

58/20 To consider the parish council response to the COVID-19 outbreak

The Chair said the volunteer group was working well in the village, and Cllr Wilkins said this was the same in the Vale. Cllr Wilkins asked if more books could be donated to the book exchange in the Vale bus stop. Cllr Walker reported that St Michael’s Church was now open again.

59/20 To note the latest planning decision notices

a) 20/0902/FUL – Coign Cottage Gittisham Honiton EX14 3AB – Construction of single storey front extension and provision of cladding to the existing stables.
Approval – standard time limit.

b) 20/0780/FUL 7 Ferndale Close Honiton EX14 2YN – Extension to existing outbuilding including single storey flat roof extension on rear elevation of main house linking to extended outbuilding.
Approval with conditions.

60/20 To consider the following planning applications:

a) 20/0451/FUL Shermans Farm Gittisham EX14 3AU – Construction of permanent agricultural worker’s dwelling with parking and associated development (amended plans regarding elevations / floor and site plans, additional site drawings, Landscape Architect comments)

Members had no objection to the amended application.

61/20 To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said the public consultation had ended on 27th June, but the clerk confirmed that no specific suggestions had been received for new outdoor sports equipment. Cllr Valentine said he had asked Baker Estates if the parish council could look at the footpath network around Hayne Lane with the prospect of putting in some benches. He had also suggested to Baker Estates a fitness trail as a possibility.

ACTION: Cllr Orchard to check with Jamie Buckley at EDDC the next steps now the public consultation has finished, and to ask whether benches can be purchased using S106 funding or CIL.

Cllr Walker said some village residents had asked if it would be possible to provide additional dog waste bins.

ACTION: The Chair to investigate prices from independent suppliers, as EDDC’s are considered too high.

62/20 To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish

Cllr Valentine said the village bus shelter could do with a lick of paint, and the Chair suggested this would be a good time to undertake this. She added that Len Abbott had confirmed he had carried out the strimming work in the river under his own direction.

The Chair said that following a meeting between herself, Cllr Orchard and Mike Brown of DCC Highways, Mr Brown said the collapsed culvert outside Clysthayes was on his list of repairs. Cllr Orchard said that DCC had told him the blocked culvert between Old Elm Road and the railway was not sufficiently blocked to need work.

ACTION: Cllr Walker to ask Len Abbott to repaint the bus shelter. The clerk to forward the current play area inspection report to Cllr Walker.

63/20 To consider climate change measures within the parish

Members discussed the possibility of installing an electric vehicle charging point in the village.

ACTION: Cllr Wilkins to take this project forward and research options.

64/20 To consider limited residential development in the parish

Cllr Valentine said he was waiting for a response to a detailed report he’d prepared to justify the planning aspects of the proposed development to EDDC. Elsewhere, he said the CLT had been seeking tenders for onsite investigations, as well as the expressions of interest from architects. He remarked that at one point Baker Estates had offered to contribute £100,000 towards the cost of the Gittisham CLT, but this offer had been rejected by EDDC as it was considered inappropriate at that stage to make offers. However, he added, in the subsequent S106 agreement that came forward, Baker Estates had provided for £500,000 towards the provision of affordable housing in the district. Cllr Valentine said he hoped that some of this could be spent in Gittisham, especially as the design considerations for any future planning application by the CLT could be above and beyond what a housing association would be prepared to pay. Members thanked Cllr Valentine, and said they were pleased to learn things were moving forward.

65/20 To consider the parish emergency plan

Cllr Valentine said he and Cllr Orchard were looking to see how they could incorporate a template emergency plan for parishes that DCC had produced in 2015, as well as guidance from Devon Communities Together. He added that a community response team would need to be in place, which did not need to be connected to the parish council, and he would be asking for volunteers. The Chair said that the COVID-19 crisis had revealed how many vulnerable people there were in the parish, and also how many people were prepared to volunteer their help. Cllr Valentine said he and Cllr Orchard would report back to the parish council over the course of the next few months.

ACTION: Cllr Valentine to ask the Chair where it is possible to source some up to date flood plans.

66/20 To consider the casual vacancy in Gittisham Village ward

Following the resignation of Cllr Hayman, the clerk said the casual vacancy had been advertised on the noticeboards and the parish website. She said that if ten electors came forward by 15th July 2020 to request an election, an election would be held to fill the vacancy. (Under current legislation a poll cannot take place until 6 May 2021 as a result of the Local Government and Police and Crime Commissioner (Coronavirus) (Postponement of Elections and Referendums) (England and Wales) Regulations 2020 and the Coronavirus Act 2020.) If not, the parish council could proceed to co-opt, and follow the policy approved at the March 2020 meeting (minute ref 237/19).

67/20 To approve the July payments and to note the current bank balance

It was resolved to approve the following payments:

1049 F J Clampin £220.09. Clerk’s salary and expenses
1050 F J Clampin £218.79. Clerk’s salary (to cover August, as no meeting)
1051 Michael Poll £60. Play area grass cutting, (inv ref. 10016)
1052 Michael Poll £60 Play area grass cutting, (inv ref. 10020)
1053 Len Abbott £147. 10.5 hours lengthsman work, June 2020 (at new rate of £14/hr)
1054 Len Abbott. £5.65. Expenses (petrol), June 2020
1055 Len Abbott £4. Backdated pay owing to cover new rate of £14/hr from 1st April 2020
DD. NEST. £17.50 Clerk’s pension
DD. NEST. £17.50. Clerk’s pension

Members were informed that the current bank balance stands at £10,328.76 (which includes the £7,000 in the business reserve account).

68/20 To complete the annual review of effectiveness of internal control and risk assessment

Members adopted the risk assessment and the annual review of effectiveness of internal control.

69/20 To complete the annual review of the standing orders and financial regulations

Members adopted the financial regulations. The clerk said as new model standing orders were due to be issued by NALC, she would move the review of standing orders to a future agenda.

70/20 To review the parish council’s asset register

The clerk said she had added the bench which is due to be installed in Gittisham Vale. Councillors resolved to approve the amended version.

71/20 To consider any late entry correspondence

Cllr Valentine said Fiona Moores at The Pig had told him that the hotel would be reopening on 6th July 2020.
Cllr Wilkins said the new Combe Farm shop would be opening soon.
Cllr Orchard reported that the bus stops in Devonshire Road and at Combe Garden Centre are due to be installed on 5th August.

ACTION: The clerk to write to Fiona Moores asking that staff and visitors be reminded of the need to drive slowly through the village and surrounding roads.

72/20 Matters to be reported to DCC / EDDC

Cllr Wilkins said he welcomed the start of works on Hayne Lane on 3rd August. He said he had spoken to DCC operatives inspecting the site, who had found a collapsed culvert.

73/20 For information only; items for the forward agenda

It was agreed to meet next in September 2020, and include the following items on the next agenda: casual vacancy, coronavirus, climate change, lengthsman work, limited residential development, S106, parish clerk’s computer, Hayne Farm defibrillator, play area.

74/20 Clerk’s Report

None.

75/20 Date of next two meetings.

Wednesday 2nd September and Wednesday 7th October at 7.30pm via Zoom.
Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room or another suitable venue.

ACTION: The Chair to set up a Zoom meeting instead of Skype.

There being no further business, the meeting closed at 2045 hrs.

Chairman…………………………………….

2nd September 2020

Parish Council meeting minutes 3 June 2020

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON 3RD JUNE 2020 via Skype

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Present:

Gittisham Village Ward
Cllr R Hayman (Chair)
Cllr C Hall (Vice Chair)
Cllr M Walker
Cllr D Valentine

Gittisham Vale Ward
Cllr A Wilkins
Cllr P Orchard
Cllr J Twist

In attendance: Cllr Susie Bond (EDDC), Fiona Clampin (clerk), three members of the public

Apologies for absence: Cllr Phil Twiss (DCC), PCSO Darren England

Prior to the start of the meeting, one member of the public exercised their right to speak regarding the planning application for Goldcombe Farmhouse 20/0912/VAR. He said that allowing the conversion of the Cider Barn to a residential let would allow the owners to invest in the other dwelling for holiday accommodation, creating the conditions for a viable business in the parish and accommodation for the use of local people. He added that he had received letters of support from The Pig hotel. Cllr Wilkins noted that the conversion was in line with the parish plan, and members agreed with the Chair’s comment that the applicants had been careful to follow the legal application process.

Three members of the public left the meeting.

23/20 To accept and approve apologies

Apologies were received and accepted.

24/20 To confirm the minutes of the meeting held 6th May 2020

The minutes of the meeting held on 6th May 2020 were confirmed and signed by the Chair.

25/20 To receive the Beat Manager’s Report

The police did not send a report this month, and the clerk said the link to the crime statistics on the Devon & Cornwall Police website had changed.

26/20 To receive declarations of interest

Cllr Valentine declared an interest in agenda items 8a) (minute ref 30/20) as he has advised the applicants in the past in a professional capacity.

27/20 Reports from County Council and District Council representatives

Following the meeting, Cllr Twiss emailed to say that he had agreed to support £500 from his DCC Locality budget towards the benches project for the village hall.

Cllr Bond said that as we are still in the midst of the coronavirus pandemic, work at EDDC has been devoted to supporting communities and businesses across the district. She said the district council had started holding meetings via Zoom which have been reasonably successful as long as everyone adheres to basic rules of muting microphones and not interrupting others. So far, a planning meeting has been held, as well as a Scrutiny committee meeting where the Chief Executive updated councillors on the work of the Council through this crisis. East Devon, in partnership with other local district councils under the banner of ‘Team Devon’ has been awarded Beacon Council status and will lead and share good practice regarding the development of Local Outbreak Delivery Plans. EDDC will receive a share of the £300million pot to establish the delivery plan through management of infection control, setting up tracking and tracing and local testing arrangements.

At the same time as we have been working hard to keep council services running during a time of national crisis, others have been playing politics, Cllr Bond explained. A group of 31 councillors (made up of Lib Dems, Independents and Greens) have formed an alliance and, at a meeting of full council last week elected Cllr Paul Arnott (East Devon Alliance) as the new leader. On a personal level, Cllr Bond said the previous administration always had a very tenuous hold, but despite that it had been doing some great work and planning towards addressing climate change.

28/20 To consider the parish council response to the COVID-19 outbreak

Cllr Walker said the volunteer group was working well in the village, and Cllr Wilkins said this was the same in the Vale. Cllr Hall said East Devon’s supermarket deliveries scheme had spare slots available for people who were at greater risk from leaving home to buy supplies, and anyone interested in signing up could speak to one of the volunteers.

The clerk circulated the following briefing from Damian Furniss from Devon County Council:

  • Devon continues to be one of the least impacted areas regarding COVID-19 infections and fatalities
  • There are now only 4 care homes in Devon with outbreaks – an outbreak is only closed when all residents have been asymptomatic for 14 days. However, in some of the more northerly parts of the SW there has been an increase in cases and hospitalisations e.g. Weston-Super-Mare
  • If the R-number (average number of onward infections from each case) stays below 1, we’d see infections in Devon reduce to near zero over the summer. But if the R-number reduced to only 1.3 we would be back to the early April peak by August
  • Devon County Council and its partners continue our #ThinkTwice Campaign – think twice before visiting beaches and beauty spots, especially if you have access to outdoor spaces where you live
  • The Test and Trace system is also key to preventing a second wave – if you have symptoms get tested, report your contacts, cooperate with requests to self-isolate
  • 270 of the 320 primary schools across the county are open. Around 185 of these schools are offering parents wider access to provision in  Reception, Year 1 or Year 6 as well as classes for the children of key workers and vulnerable children. Other schools are planning staged openings with some provision over the coming week. Around 40 per cent of families who had access to wider provision from this week have taken up the offer. Schools are also experiencing a big increase in the children of key workers attending classes since before the half-term – nearly a third up on last month
  • For those interested, the Adult Care and Health Scrutiny Committee will be receiving detailed reports on 16/6 – https://democracy.devon.gov.uk/ieListMeetings.aspx?CommitteeId=429

29/20 To note the latest planning decision notices

a) 20/0378/FUL 1 Riverside Cottages Gittisham EX14 3AE – Extension to existing outbuilding including single storey flat roof extension on rear elevation of main house linking to extended outbuilding.
Approval with conditions.

b) 20/0379/LBC 1 Riverside Cottages Gittisham EX14 3AE – Extension to existing outbuilding works to also include raising floor level to match the main house.
Approval with conditions.

c) 20/0584/FUL – Coign Cottage Gittisham Honiton EX14 3AB – Remodelling of existing dwelling and garage including raising of ridge heights, single and two storey enlargements, balcony, dormer windows, provision of cladding, and alterations to existing openings.
Approval with conditions.

Cllr Valentine left the meeting.

30/20 To consider the following planning applications:

a) 20/0912/VAR Goldcombe Farmhouse Gittisham Honiton EX14 3AB – Variation of Condition 5 of planning application 84/P0792 (conversion of existing buildings to holiday dwellings) to allow year round occupancy of the holiday units within the site and variation of Condition 6 of planning application 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling

Members had no objection to a).

Cllr Valentine returned to the meeting.

b) 20/0902/FUL – Coign Cottage Gittisham Honiton EX14 3AB – Construction of single storey front extension and provision of cladding to the existing stables

Members had no objection to b).

31/20 To consider an application for the renewal of street trading consent from: Mr Graeme James – The Codfather; 1 x catering van (fish and chips); 16:30 – 19:00 – every Saturday – far end of Old Elm Road, Honiton EX14 2YW

Members had no objection to the renewal of the above-mentioned street trading consent.

32/20 To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said the public consultation on new outdoor sports equipment which can be purchased using S106 funding was ongoing. The clerk agreed to invite EDDC’s Jamie Buckley to the next meeting, and reported that a member of the public had commented that the money should be spent at the Hayne Farm development, as it appeared likely that several hundred children would be living there by the time the estate was built. Cllr Valentine said he would be speaking to Baker Estates about what could be provided there.

33/20 To consider capital works to Gittisham Village Hall

Cllr Hall reported that the redecoration work was now complete, and looked fantastic. She said the total cost had come in at £50 under the original budget. The Chair thanked Cllr Hall for her work.

34/20 To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish

Cllr Walker reported that the lengthsman was proposing to carry out some strimming at T-junctions to improve visibility; Cllr Valentine suggested the Beech Walk / Sidmouth Road junction was particularly necessary. Cllr Walker agreed to tell the lengthsman he could carry out work in the play area as required by the annual inspection report. Cllr Hall said she had a received a query regarding strimming along the river in the centre of the village; members agreed that the main benefit was to provide confidence the river was being maintained and the waterways kept clear. Cllr Walker agreed to ask the lengthsman if this work was being carried out on behalf of the parish council or the owners of the riverside properties.

Cllr Orchard reported that the culvert between Old Elm Road and the railway was blocked; he agreed to report this to East Devon DC, as the work required was too much for the lengthsman to tackle alone.

35/20 To consider climate change measures within the parish

There was no progress on this.

36/20 To consider limited residential development in the parish

Cllr Valentine said the administration side of things was moving forward, the most significant being a call for expressions of interest from architects. He added that of the five invited, four had already responded and three had expressed an interest which he found encouraging. Cllr Valentine said that although the CLT board had been unable to hold an AGM because of the movement restrictions, he hoped that this might change in the not too distant future.

37/20 To consider the parish emergency plan

Cllr Valentine said he had been discussing updating this with Cllr Orchard, as it was felt that the situation had evolved since the original document was drafted ten years ago.

38/20 To consider the parish council’s internal communications

Members agreed that all councillors and the clerk should be copied in on all communications regarding parish council work.

39/20 To consider progress on the modernisation of the play area, including fundraising and regular safety inspections

Members heard that the play area is still not in use, due to the ongoing COVID-19 restrictions. Cllr Hall agreed to write to the residents with properties bordering the play area to update them on the situation with the screen hedge in the wild area. It was agreed that the modernisation being complete, it was no longer necessary to include that element of this item, nor to include it as a regular monthly item on the agenda.

40/20 To consider a review of remuneration of the parish lengthsman

It was agreed to increase the lengthsman’s hourly rate to £14 from 1st April 2020, and to backdate the amount of the additional rate from next month.

41/20 To approve the June payments and to note the current bank balance

It was resolved to approve the following payments:

1043 F J Clampin £219.55 Clerk’s salary and expenses
1044 Michael Poll £60 Play area grass cutting, (inv ref. 10013)
1045 Michael Poll. £60 Play area grass cutting, (inv ref. 10009)
1046 Alison Marshall £100 Internal audit 2019-20
1047 Len Abbott. £91 6.5 hours lengthsman work, May 2020 (at new rate of £14/hr)
1048 Websites Ahoy £140.40 Reimbursement for annual domain name & hosting, and website maintenance
DD NEST. £17.50 Clerk’s pension

Members were informed that the current bank balance stands at £11,079.29 (which includes the £7,000 in the business reserve account). The clerk explained that cheques 1022 and 1023 payable to 34SP for the website domain name & hosting had only just arrived at the company’s offices. In order to keep the website functioning, Clare Bryden from Websites Ahoy had instead made a payment to 34SP – hence the reimbursement. Cheques 1022 and 1023 would be torn up.

The remaining cheques for the village hall work had been written as follows [this updates minute ref 17/20]:

1039 Paul Martin £1,000 Village hall refurbishment (wk6)
1040 Adam Martin £1,000 Village hall refurbishment (wk6)
1041 Paul Martin £1,025 Village hall refurbishment (wk7)
1042 Adam Martin £1,025 Village hall refurbishment (wk7)

42/20 To consider the criteria for meeting exemption from the annual limited assurance review 2019-20

Members agreed the criteria had been met, ie that during the financial year 2019/20 the higher of the parish council’s gross income or gross annual expenditure for the year did not exceed £25,000.

43/20 To set and approve the period for the exercise of public rights 2019-20

Members approved the period for the exercise of public rights to extend from 15th June to 24th July 2020.

44/20 To approve the annual governance statement 2019-20

Members resolved to approve the annual governance statement 2019-20.

45/20 To adopt the annual accounts 2019-20

Members resolved to adopt the 2019-20 accounts. Prior to the meeting, the clerk circulated the accounting statements. The parish council ended the financial year on 31st March 2020 with a balance of £17,545.04 (inc. £7,000 in business reserve, + £14.15 interest accumulated this year). There is VAT to be recovered of £2,344.39.

46/20 To consider any late entry correspondence

Members agreed with Cllr Orchard’s suggestion that the parish council should provide a dedicated laptop for the clerk, as recommended in the auditor’s report. The clerk agreed to provide a specification and some quotes, and also to reflect on whether the parish council’s offer to pay for 20 hours’ worth of broadband made economic sense. She added that her broadband contract is due for renewal in February 2021, and early exit fees were payable.

The Chair announced that he would be standing down from his position and the parish council, as soon as practicably possible. Members thanked the Chair for his contribution to the parish and many years of public service.

Cllr Valentine thanked Cllr Wilkins for setting up the meeting link, which will be different again next month.

47/20 Matters to be reported to DCC / EDDC

Cllr Bond reminded members that the green waste collection service was once again open to new members; Cllr Hall felt this would be particularly interesting given that many people are gardening more in lockdown. The Chair asked if the parish would be well served for buses, especially considering social distancing measures in place on public transport. The clerk agreed to contact Cllr Twiss.

48/20 Matters for the forward agenda

It was agreed to include casual vacancy, election of new Chair, coronavirus, climate change, lengthsman work, limited residential development, emergency plan, review of clerk’s salary, S106 consultation, asset register, statement of internal control, standing orders, risk assessment and financial regulations on the next agenda.

49/20 Clerk’s Report

Before the meeting, the clerk circulated the annual internal audit report. Members approved the clerk’s request to write to HMRC asking for a tax rebate, as there is an amount owing.

50/20 Date of next two meetings.

Wednesday 1st July and Wednesday 5th August at 7.30pm via Skype. Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room.

There being no further business, the meeting closed at 2030 hrs.

Chairman…………………………………….

1st July 2020

Parish Council meeting minutes 6 May 2020

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON 6TH MAY 2020 via Skype

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Present:

Gittisham Village Ward
Cllr R Hayman (Chair)
Cllr M Walker
Cllr D Valentine

Gittisham Vale Ward
Cllr A Wilkins
Cllr A Orchard
Cllr J Twist

In attendance: Cllr Phil Twiss (DCC), Cllr Susie Bond (EDDC), Fiona Clampin (clerk), three members of the public

Apologies for absence: Cllr C Hall (Vice Chair), PCSO Darren England

Before the meeting Damian Furniss updated members regarding the situation with corona virus from DCC’s perspective, where he is acting as the lead on this for the county’s adult social care system. He said that Devon had the fewest infections, fatalities and outbreaks in England relative to population size. He added that evidence shows that small rural communities have much lower levels of infection than urban areas. About 15 per cent of care homes in Devon have outbreaks, also among the lowest in the country. But sadly, he said, Devon has had several care homes with ten or more fatalities due to COVID-19. Exeter is significantly the most impacted part of the county, with more than double the infection rate. Mr Furniss explained that the risk is a longer duration of outbreaks in Devon, and as lockdown restrictions ease, opening up travel could bring in infection from elsewhere. In the immediate area, he said, which includes Feniton, Whimple etc, there have been no fatalities. There have been very few fatalities in neighbouring areas, such as Honiton and Ottery. The Chair thanked Mr Furniss for his input, and said although the news was good, it was still worth being cautious. More information on this developing situation is available from www.devon.gov.uk/document/coronavirus-advice-in-devon/

Damian Furniss left the meeting.

One member of the public reported that the grit bin near Sherman’s Farm had been raided and was therefore empty. The clerk agreed to update this on the dedicated DCC website.

1/20 To accept and approve apologies

Apologies were received and accepted.

2/20 To confirm the minutes of the meeting held 1st April 2020

The minutes of the meeting held on 1st April 2020 were confirmed and signed by the Chair.

3/20 To receive the Beat Manager’s Report

PCSO England sent the following figures for recorded crime covering 1st January – 30th April 2020:

Homicide 1
Violence without injury 3
Vehicle offences 1
Public order offences 1

4/20 To receive declarations of interest

The Chair declared an interest in agenda items 8a) and b) as he is a tenant of the landowner.

5/20 Reports from County Council and District Council representatives

Household waste recycling centre (not EDDC home collections)

Cllr Twiss said that with a Government update on the reasons for essential travel not forthcoming, it was not possible to carry on with this situation where residents cannot use recycling centres. Therefore the recycling centres will open on Monday 11th May. DCC officers have spoken to the local police regarding the essential travel element and they are content with the reopening.

This will be challenging, said Cllr Twiss, and we will be restricting vehicles to cars only for the first couple of weeks at least, to help with flow through the site, there will be a one out one in system and social distancing will be adhered to. We are expecting long queues as we have all been having a good clear out, hence the advice is to please only visit if it is essential. He advised that capacity will be reduced. It may well be worth considering putting off that exciting trip to the recycling centre until things calm down a bit. There will be no resale shops open, all payments will be contactless and we will have security on the sites.

He reported that the last weekend that they were open, which was before the lockdown, the staff were subjected to abuse. This included staff being coughed on to pass on the Covid-19 infection, there was no adherence to social distancing and queues on the highway were forming. Some centres had to be closed as a result to control the situation. DCC will have no hesitation in doing this again, as the safety of our residents and the staff at the sites is paramount.

Once there is a lifting of social distancing we can look at changing back to our former way of working at the HWRC’s but until then, restrictions will be in place and a consequent longer wait for the public. DCC will be keeping all the sites under review and will be amending the operations accordingly. Once we have got over the initial surge, Cllr Twiss explained, we can then have larger vehicles and trailers on the site. But to give everyone a fair chance of accessing the site, the cars-only restriction will be in place for a couple of weeks, unless in the unlikely event that there are no queues. This has been a challenging time for our officers in the DCC waste and recycling team, they have pulled out all the stops to get this moving forward at pace.

DCC Highways

Highways teams are continuing to work, but a combination of safe working practices, staff sickness and limited access to relevant equipment and supplies is severely restricting activities, which it is hoped will ramp up in coming weeks, with an anticipated and controlled lifting of some lock down restrictions . Emergency service call outs and repairs are being treated as priorities.

Cllr Twiss said that in the chief executive’s address to DCC staff and councillors, Phil Norrey explained that the Government is expected to outline its plans for the next steps for the country on Sunday 10th May. This could include guidance to help get people back to work in the coming weeks, while continuing to follow social distancing and hygiene measures. Mr Norrey had been joining chief executives from across the country in regular discussions with the Ministry for Housing, Communities and Local Government about possible relaxation measures and what this might mean for us in Devon. Mr Norrey said that he and the Leadership Group are immensely proud of how you have all responded to the threat of the virus and helped the South West maintain the lowest number of cases in the country. But we are still very sadly losing loved ones and we need to do all we can to continue to protect ourselves and those around us. That’s why he is continuing to urge the Government to think very carefully about how coronavirus is affecting our communities and that any relaxation measures need to be balanced with continuing to do all we can to minimise the spread of the virus. At Devon County Council we are beginning to think ahead about what the ‘new normal’ might look like for us. We have shown over the past weeks how adaptable we are and that we can continue to deliver vital services and protect the most vulnerable in our communities in extraordinary circumstances.

Mr Norrey finished his briefing by saying DCC will of course continue to review all its working arrangements as Government guidance emerges but for now, please keep going; please keep working from home if you can; please take care on the frontline and most of all, please keep safe.

Cllr Bond said EDDC had made available various funds to support struggling businesses and families in need. She said the green waste collection would be starting again on Monday 11th May, although it is not open to new subscribers at the moment. The Chair said there had been a marked increase in flytipping; Cllr Bond said this could be reported on the EDDC app. Members agreed that any problems were swiftly dealt with. Cllr Twiss left the meeting.

6/20 To consider the parish council response to the COVID-19 outbreak

Cllr Walker said the volunteer group was working well in the village, and Cllr Wilkins said this was the same in the Vale.

7/20 To note the latest planning decision notices

Cllr Wilkins said there had been no updates since the last meeting.

The Chair left the meeting. Cllr Valentine took the chair.

8/20 To consider the following planning applications:

a) 20/0781/FUL Rapshayes Farm Gittisham Honiton EX14 3AB – Conversion of barn to holiday let accommodation

b) 20/0782/LBC Rapshayes Farm Gittisham Honiton EX14 3AB – Conversion of barn to holiday accommodation

Members had no objection to the two applications above.

The Chair returned to the meeting.

c) 20/0780/FUL – 7 Ferndale Close Honiton EX14 2YN – Construction of side extension

d) 20/0584/FUL – Coign Cottage Gittisham Honiton EX14 3AB – Remodelling of existing dwelling and garage including raising of ridge heights, single and two storey enlargements, balcony, dormer windows, provision of cladding, and alterations to existing openings

Members had no objection regarding c). In terms of d), councillors did not object in principle. However they agreed that the proposals would change the appearance of the dwelling dramatically, and questioned whether the design was appropriate for the setting within the AONB.

9/20 To consider progress on the modernisation of the play area, including fundraising and regular safety inspections

Members discussed whether it was appropriate at this stage to re-open the play area, following requests by residents. However all agreed with the Chair’s view that the parish council should follow government advice on play areas (which remain closed), rather than parks. Cllr Walker said she would ask Len Abbott if he had been able to take a look at the items that needed attention in the RoSPA inspector’s report.

10/20 To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Members discussed Cllr Orchard’s draft proposal inviting residents to suggest new outdoor sports equipment which can be purchased using S106 funding. Cllr Bond said it was important to follow EDDC guidelines on spending the money, and advised that any suggestions considered inappropriate or too expensive would be put to one side. The clerk agreed to be the point of contact to receive replies by the end of June 2020, and Cllr Orchard said he would circulate the finalised copy.

Cllr Valentine explained that he had been speaking to staff at Baker Estates about the possibility of trying to enhance their leisure provision within the Hayne Farm estate. He reported that there is going to be a play area once the 150th dwelling is completed, but there may also be opportunities for a bench close to the footpath or something similar. He offered to identify some possible locations. Members agreed to allow Cllr Valentine to continue the dialogue with Baker Estates, and to ask if it was possible to fix the noticeboard.

11/20 To consider capital works to Gittisham Village Hall

Members agreed to support the village hall committee’s decision to proceed with a partial repair and replacement of the existing front windows (as new windows are not available during lockdown), as well as painting the internal wood panelling to the same specification as the internal doors. The overall cost of the project will be the same.

12/20 To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish

Cllr Wilkins reported that weeds were beginning to appear on the kerbsides in the Vale. Members agreed to carry out an annual review of the lengthsman’s hourly rate at the next meeting.

13/20 To consider climate change measures within the parish

There was no update on this.

14/20 To consider limited residential development in the parish

Cllr Valentine said the administration side of things was moving forward, with a letter going out to architects to invite expressions of interest.

15/20 To consider the parish emergency plan

Cllr Valentine said this would be discussed at the next meeting.

16/20 To resolve to adopt supplementary Standing Orders to meet the statutory requirements for the holding of remote meetings, and this lasts until May 7th, 2021 or the repeal of legislation whichever is the earlier

Members resolved to adopt the supplementary Standing Orders.

17/20 To approve the May payments and to note the current bank balance

It was resolved to approve the following payments:

1033 F J Clampin £289.67 Clerk’s salary (£218.79), overtime (£50.49 and expenses £20.39)
1034 Michael Poll £60. Play area grass cutting, (inv ref. 10001)
1035 Len Abbott £94.50. 7 hours lengthsman work, April 2020
1036 Community First £495.17 Annual insurance policy 2020-21
1037 Paul Martin £1,000. Village hall refurbishment (wk5)
1038 Adam Martin £1,000. Village hall refurbishment (wk5)
1039 Paul Martin £4,100 Balancing payment for village hall work [NB this payment may be accounted for in two cheques, depending on progress of work, but the total remains the same.]
DD NEST £17.50. Clerk’s pension

Members were informed that the current bank balance stands at £11,593.19 (which includes the £7,000 in the business reserve account). The clerk said a CIL payment of £6,718.38 had been made to the parish council, which includes the deferred payment from October 2019 and the April 2020 payment. She added that the annual pay scales for clerks (2020-21) had not yet been published, so any change in the rate would be backdated to 1st April 2020. She explained that she had done 4.5 hours overtime at the end of March 2020 to draft emergency operating guidelines during the lockdown. This was approved by members.

18/20 To consider any late entry correspondence

Cllr Wilkins said The Codfather fish & chip van would potentially be putting in its annual trading licence around this time. The clerk agreed to get in touch with Cllr Twiss about this, and to remind EDDC that Gittisham needs to be involved in the consultation.

19/20 Matters to be reported to DCC / EDDC

As above.

20/20 Matters for the forward agenda

It was agreed to include coronavirus, climate change, village hall capital works, play area, lengthsman work, limited residential development, emergency plan, review of clerk’s and lengthsman’s salaries, annual governance statement and annual accounts on the next agenda.

21/20 Clerk’s Report

None.

22/20 Date of next two meetings.

Wednesday 3rd June and Wednesday 1st July at 7.30pm via Skype.  Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room.

There being no further business, the meeting closed at 2020 hrs. 

Parish Council meeting minutes 1 April 2020

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING HELD ON 1ST APRIL 2020 via Skype

The Parish Council Meeting has to take place remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Present:

Gittisham Village Ward
Cllr R Hayman (Chair)
Cllr C Hall (Vice-Chair)
Cllr M Walker
Cllr D Valentine

Gittisham Vale Ward
Cllr Peter Orchard
Cllr A Wilkins
Cllr J Twiss

In attendance: One member of the public, Damian Furniss (on behalf of DCC), Cllr Susie Bond (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr Phil Twiss (DCC), PCSO Darren England

Before the meeting Damian Furniss updated members regarding the situation with coronavirus from DCC’s perspective, where he is acting as the lead on this for the county’s adult social care system. He said much had changed over the past month since he last addressed parish councillors. He said the South West now has the lowest prevalence of identified cases of the virus and the lowest growth rate, but people should not be complacent in case the South West became at risk of a second wave of cases later in the year. Cllr Wilkins asked about further reductions to bus and train services. Mr Furniss explained that a subsidised service would be brought in to enable key workers to use dial-up taxis, as further reductions in public transport were likely. He reported that temporary hospital facilities similar to the Nightingale in London were planned for the South West, and he added that the Hampton by Hilton hotel at Exeter Airport was already being used as a temporary care home. More information on this developing situation is available from www.devon.gov.uk/document/coronavirus-advice-in-devon/

Damian Furniss left the meeting.

248/19 To accept and approve apologies

Apologies were received and accepted.

249/19. To confirm the minutes of the meeting held 4th March 2020

The minutes of the meeting held on 4th March 2020 were confirmed and will be signed by the Chair as soon as practically possible.

250/19 To receive the Beat Manager’s Report

The clerk said the D&C Police website had been updated, and the old link for the local crime statistics was now broken.

251/19 To receive declarations of interest

The Chair declared an interest in item as he is both neighbour and a tenant of the landowner.

252/19 Reports from County Council and District Council representatives

In his absence, Cllr Twiss sent the following report (dated 27/03/20): “The Coronavirus (COVID-19) issue remains the overriding priority for members, Officers and staff at DCC and Chief Executive Phil Norrey is now asking that all staff consider volunteering to temporarily leave their current post (assuming they are working in a non-critical area of the organisation) and take up a temporary position in a critical service supporting and protecting some of the most vulnerable people in Devon.

“This means that some work areas of DCC will temporarily not function as before, and until this crisis has passed when we return to normality. Phil Norrey has requested cancellation/postponement of appropriate meetings not related to the COVID-19 crisis. The DCC secretariat is looking at longer term plans for all council committee meetings as the current situation evolves, due to lack of resources deployed to other areas of the Council and this includes some elected members who are not in an excluded group.

“For that reason, please accept my apologies for all ‘virtual meetings’ until 31st of May, but feel free to contact me by E Mail for items of a very urgent nature, not connected to the COVID-19 situation as my role has changed significantly in recent days to help full time with this.”

Cllr Twiss also provided an update from James Brent, Chairman of the RD&E, which had been sent to him and other Governors, which he described as both gloomy and at the same time reassuring:

“The hospital remains very calm. We have cancelled (and many patients have cancelled) outpatient appointments and the discharges into the community have been impressive. The team have reconfigured the hospital within a week in what normally would have taken a year. We are clearly remaining vigilant that patients are remaining safe but there are undoubtedly lessons being learned now that will help us transform services to the benefit of our communities going forward.

While the hospital remains very calm, the number of Covid-19 patients is increasing and sadly we have had 2 inpatient deaths. Moreover, the spreading of disease in London, the south-east and midlands is following the trend expected, so there is clearly no doubt that our number of our Covid-19 patients will continue to increase significantly.

The rate of increase-and the impact on mortality-will be dramatically impacted by the compliance (or otherwise) with the Government’s social distancing strategy. It would be incredibly helpful if you could spread this message to your communities (clearly complying with the social distancing rules): non-compliance will cause a material increase in sickness and deaths.

You will have heard comment about personal protective equipment, ventilator capacity, testing and staff vacancies. We do generally have enough PPE (although the supply of eye protection is tight) in line with Public Health England guidelines (these differ to a degree from WHO and some college guidelines). The supply is just in time but is now being supported by our colleagues in the Royal Logistics Corps-a big thank you to them.

You may have seen that additional ventilator capacity has been commissioned from Dyson and discussions are continuing with other suppliers, but the delivery timelines make delayed transmission and social distancing ever more important.

The Health Service Journal has published an article commending R,D & E Lab colleagues on testing. Test capacity across the country (and world) remains much lower than ideal and is being increased rapidly. We all recognise the importance of testing staff ASAP so that they can return to work and help look after our patients. Antibody testing is also a potential game changer both in modelling the progression of the disease (and hence planning) and also helping our staff return to work to support patients.

In line with the Country, our staff absences have dramatically increased. This is not causing an issue at the moment, but we are keen to improve ASAP- e.g. through the increase in testing capacity-to help deal with the surge in cases.

Finally, on a positive note. The response to this crisis has been absolutely extraordinary and if anyone needed assurance of the good that exists in humanity this is providing it. You will have seen and have seen the staggering response to the national call for volunteers. This is reflected in the local and regional response which has been extraordinary. Most of all, however, I remain so impressed by the incredible calm and compassionate professionalism throughout our organisation from Suzanne and our execs to our most junior staff.”

Cllr Bond said that the hub at EDDC is the go-to place for information on how to get through the lock-down. The hotline is manned from 9 a.m. to 5 p.m. and gives advice and support to whoever needs it. https://eastdevon.gov.uk/coronavirus-covid-19/east-devon-district-council-coronavirus-community-support-hub/coronavirus-community-support-hub-hotline/

253/19. To agree emergency arrangements and a scheme of delegation and payment for services during the COVID-19 outbreak to ensure continuity of the Council functions (as far as practicable)

The clerk explained that as we are all being encouraged to follow government guidance on social distancing and self-isolation, this makes it very difficult to adhere to the legislation that currently guides local council decision-making i.e. councillors must be physically present at a council meeting in order to take part. However, the National Association of Local Councils and DALC had advised that parish councils begin to take decisions by email or other remote methods. This will be in breach of legislation, but NALC’s view is that if there is a challenge afterwards, the courts will accept that exceptional times called for exceptional measures. Decisions in this way should be kept to truly urgent issues, and full records kept of the decisions taken i.e. councillors confirming their votes by email which the clerk keeps as a record of the decision. It is also in NALC’s opinion, that if councils do not hold their scheduled meetings, including the annual council meeting, then the likelihood of successful legal challenge is very low. [N.B. from 4th April 2020 new regulations enable local councils to hold remote meetings (including by video and telephone conferencing) for a specified period until May next year. They also remove the requirement to hold an annual meeting. The 2020 Regulations apply to local council meetings, committee and sub-committee meetings.]

Members resolved to conduct parish council meetings online until such time as the regulations regarding social distancing are lifted. The Chair thanked Cllr Wilkins for his work in setting up the online solution to meetings.

254/19 To consider the parish council response to the COVID-19 outbreak

Cllr Hall said the volunteer group set up in response to the coronavirus outbreak was working well, with volunteers nominated as a point of contact and help for a specified group of households. Cllr Walker said her group was finding this very useful. Cllr Wilkins said the support group for Honiton had leafleted all properties in the Vale, so he felt it was counter-productive and potentially confusing to add anything in Gittisham Vale.

255/19 To note the latest planning decision notices

Cllr Wilkins said there were no new updates.

The Chair left the meeting. Cllr Hall took the Chair.

256/19 To consider the following planning applications:

a) 20/0451/FUL Shermans Farm Gittisham Honiton EX14 3AU – Construction of permanent agricultural worker’s dwelling with parking and associated development

In response to Cllr Valentine’s question about agricultural need, Cllr Bond said an agricultural survey had been carried out and planners were happy on this point. Members agreed the following response: subject to there being a proven agricultural need, the parish council has no objection in principle to the erection of an agricultural dwelling but is concerned that the scale of the proposed dwelling is greater than that necessary to meet the needs of an agricultural worker. The parish council has additional concerns that the proposed design would have an adverse effect on the setting within the AONB.

The Chair returned to the meeting.

b) 20/0379/LBC 1 Riverside Cottages Gittisham Honiton EX14 3AE – Extension to existing outbuilding works to also include raising floor level to match the main house; single storey flat roof extension on rear elevation of main house linking to extended outbuilding; removal of 1no. window and 1no. door on ground floor rear elevation; construction of wall at ground floor; replace 2no. windows (W4, W5) at ground floor north elevation; replace 1no. window (W3) on ground floor south elevation and replace 1no. window (W8) on first floor north elevation; external insulation of part of wall at ground floor (bedroom 4); additional step leading from bedroom 4 to new hallway

c). 20/0379/LBC 1 Riverside Cottages Gittisham Honiton EX14 3AE – Extension to existing outbuilding including single storey flat roof extension on rear elevation of main house linking to extended outbuilding

Members expressed reservations in respect of the impact proposals b) and c) will have both on the listed cottage and on the setting of the cottage in the Conservation Area. These works significantly increase the footprint of the existing structure and whilst there is no objection in principle to a small increase in size it must remain subservient in form and appearance to the listed cottage.

257/19. To consider progress on the modernisation of the play area, including fundraising and regular safety inspections

The clerk circulated the annual play area safety inspection, which members agreed was comprehensive and clearly laid out. Cllr Walker said she would ask Len Abbott to attend to the small number of items which needed attention. Cllr Hall said due to the COVID-19 outbreak, the play area had to be closed and she had fixed signs to that effect to the various entry points.

258/19. To consider capital works to Gittisham Village Hall

Cllr Hall reported that work was due to start earlier than planned, with contractors beginning work on 6th April to redecorate the village hall. She said she had issued a contract and written agreement that the work would proceed according to the social distancing measures. She added that the contractors must be allowed to work in isolation. Members resolved to approve the weekly payment schedule (itemised in minute ref 261/19), and agreed to review this if necessary.

259/19 To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish

Members approved Cllr Hall’s suggestion that Len Abbott plant the remaining shrubs in the play area, and install the bird boxes. The Chair noted that DCC contractors had been working outside Clysthayes recently, clearing the blockage. It was understood that an order had been made for a new sump chamber to be installed in the existing hole.

260/19 To consider climate change measures within the parish

There was no progress on this.

261/19. To approve the April payments and to note the current bank balance

It was resolved to approve the following payments:

1017 F J Clampin £223.61 Clerk’s salary & expenses
1018 DALC £146.83 Annual subscription
1019 Len Abbott £13.50 Lengthsman work, 1 hr March 2020
1020 Playsafety Ltd £107.40 Annual play area safety inspection
1021 Michael Poll £60 Play area grass cutting (inv. ref 601/20/2)
1022 34SP £95.40 Website hosting
1023 34SP £15 Domain name
1024 Paul Martin £1,000 Village hall refurbishment (wk1)
1025 Adam Martin £1,500 Village hall refurbishment & materials (wk1)
1026 C O’Connor £1,800 Village hall refurbishment & materials (wk1)
1027 Paul Martin £1,000 Village hall refurbishment (wk2)
1028 Adam Martin £1,000 Village hall refurbishment (wk2)
1029 Paul Martin £1,000 Village hall refurbishment (wk3)
1030 Adam Martin £1,500 Village hall refurbishment & materials (wk3)
1031 Paul Martin £1,000 Village hall refurbishment (wk4)
1032 Adam Martin £1,000 Village hall refurbishment (wk4)
DD NEST £17.50 Clerk’s pension

The clerk said that half the annual precept had been received from EDDC. Members were informed that the current bank balance stands at £10,131.65 (which includes the £7,000 in the business reserve account for contingency).

262/19. To consider the date of the Annual Parish Meeting

The clerk said it was not possible to hold the annual parish meeting remotely, and she was awaiting further guidance from DALC on this. [N.B. from 4th April 2020 The Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020 remove the requirement for parish councils to hold an annual parish meeting.]

262/19 To consider any late entry correspondence

Cllr Hall enquired if it was possible to give a donation to a COVID-19 helpline that had been launched by the charity Devon Communities Together to provide vital support for parish and town councils and the Devon Village Halls Community Buildings networks during the outbreak. The clerk said she was checking whether this was possible with DALC.

263/19 Matters to be reported to DCC / EDDC

Cllr Wilkins said he hoped that the roadworks on Hayne Lane would be carried out, as they had not been completed as yet.

264/19 Matters for the forward agenda

Members agreed to include coronavirus, climate change, village hall capital works, play area, lengthsman work, limited residential development and emergency plan on the next agenda.

265/19 Clerk’s Report

None.

266/19 Date of next two meetings.

Wednesday 6th May 2020 and Wednesday 3rd June at 7.30pm via Skype. Should restrictions on public movement be lifted, these meetings will revert to being held in the parish room.

There being no further business, the meeting closed at 2020 hrs.

Chairman…………………………………….

6th May 2020