Fiona

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine

Vale ward: Cllr A Powell

In attendance: Cllr Alasdair Bruce (EDDC), Cllr Richard Jefferies (DCC), Fiona Clampin (clerk)

Apologies for absence: Cllr G Pester, Cllr P Orchard, Cllr A Rye, PCSO Darren England

105/25 To accept and approve apologies

Apologies were received and accepted.

106/25        To confirm the minutes of the meetings held on 6th November 2025

The minutes of the meeting held on 6th November 2025 were confirmed and signed by the Chair.  

107/25        To receive the Beat Manager’s Report

September 2025

Meadow Acre: 1 x violence & sexual offences

Hedge Field Close: 1 x violence & sexual offences

Hamlett Close: 1 x violence & sexual offences

Laburnum Close: 1 x other theft

October 2025

Meadow Acre: 1 x violence & sexual offences

Parsonage Lane: 1 x anti-social behaviour

Nether Close: 1 x public order

Aspen Close: 1 x anti-social behaviour

108/25        To receive declarations of interest

None.

109/25        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe said he had spoken to the farmer regarding the significant run-off from the track close to Bath Tub Corner.

The Chair said she would follow up with Michael Poll, who had contacted her with respect to the bus shelter and the gate post in the play area.

Cllr Rowe thanked members for nominating him for the National Association of Local Councils’ Young Councillor of the Year award.  He will attend an event at the House of Lords in February 2026, and all agreed the parish council would cover his travel expenses (on production of receipts).

At this point in the meeting the Chair moved to item 7 on the agenda, with the agreement of all present.

110/25 To receive a report on the EDDC Local Plan and consider any actions arising

Cllr Valentine explained that EDDC’s Local Plan is in the second stage of the consultation period, which expires on 26^th January 2026.  There are a number of new documents which have appeared because new evidence has come forward.  This includes a water cycle plan, which shows that the discharges from Feniton and Honiton sewage treatment works are exceeding capacity by 40 per cent.  To rectify that in Honiton and to take account of the land allocations in the Local Plan, the authorities would have to increase the capacity in Honiton by 73 per cent.  Members expressed frustration at the apparent disregard for infrastructure issues. Cllr Bruce said he would try to find out what South West Water’s strategic planning policy might be.

Cllr Valentine warned that any challenge to the plan, if the enquiry inspector was supportive and the Local Plan fails at the enquiry stage, will essentially give an open door to developers.  As Gittisham PC has objected in the past to the plan, Cllr Valentine said not pursuing those objections made him feel uncomfortable but it may be something that Gittisham parish councillors have to accept.  In the light of a recent decision to approve additional development in Feniton (see 111/25 below), Cllr Valentine said this approval could set a dangerous precedent. He agreed to build a picture of what comments the parish council would make, and circulate them in advance of the next meeting.  

111/25 To receive reports from County Council and District Council representatives, and to consider Local Government reorganisation

Cllr Bruce explained that EDDC has finally voted on the devolution plan required by Government.  A robust and passionate debate followed, with a free expression of sentiment. Whilst there was clearly no appetite for this change in the chamber, it was strongly felt that not to present EDDC’s vision for the future of Devon would lead to the Government imposing their ideas on us. This way the Secretary of State has a solid and well-worked out plan, which will be difficult to ignore. We shall see what happens next, but the ball is in the Government’s court, he said.

On the plus side, the potential impact of changes in responsibility for parish and town councils appears to have disappeared.  Cllr Bruce raised this question at full council, and was assured the current levels of responsibility will remain after any proposed changes to local government.

Cllr Bruce reported that he had escalated his complaint regarding the lack of communication from officers at EDDC, which seems to be a problem at the moment for all members. This is particularly aggravating as the bulk of interaction between district councillors and their parishes involves, and relies on, good communication between them and officers.  He promised to update when he has more information.

The recent flurry of planning applications for large developments has rightly raised concerns for residents in the neighbouring parish of Feniton. Cllr Bruce and Feniton PC have done their best to lobby heads of planning and the committee to fully understand the particular issues in this village that make these applications unviable. However, as we have seen with the recent passing of an application by the planning inspector, against the decision of the planning committee, and against a previous ruling by an inspector, we are in very difficult times he said. This makes the job of the planning committee deciding on these kinds of applications problematic. On the one hand they may wish to protect the village using current local regulations, only to find these swept away by an inspector, and costs awarded against the council. The ramifications for future planning are self-evident for all our villages.

Cllr Bruce left the meeting.

Cllr Jefferies said DCC had reaffirmed its commitment to Devon’s foster carers.  It’s a service which hasn’t performed well in the past, he said, but now an extra £2 million is available and there is a plan to build the fostering service back up again.

He said he had attended an event involving the Devon Youth Council and the Stand Up Speak Up group for care-experienced young people.  Cllr Jefferies said there is money available via the youth council for youth groups if they wish to put a bid in for funding.

Cllr Jefferies explained that DCC had received a positive report from Ofsted into its childrens’ services, the first positive inspection Devon has had in more than 10 years.  DCC has published a Special Educational Needs plan that aims to create a more inclusive education system across the county.  The plan focuses on early intervention, local provision, and building inclusive communities, in line with national reforms expected to be formalised in a Schools White Paper next year.

Cllr Jefferies left the meeting.

112/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Rowe reported that the owner of Radio Fibre was arranging to meet the owner of Truances Dairy to discuss the possibility of Openreach installing a fibre connection as far as the dairy, and then Radio Fibre planned to dig a trench as far as Gittisham village.  Cllr Powell suggested approaching Matt Barrow at CDS for a grant, and it was agreed that the parish council should reopen the dialogue with them.  Members agreed with the Chair’s point about asking first if Radio Fibre needs additional funds to complete the work.     

• To note the latest planning decision notices
  • 25/1857/VAR 1 Hamlett Close Gittisham EX14 3FR – Variation of Condition 1 (approved plans), on planning permission 24/2200/FUL (Conversion of existing garage to living accommodation, with first floor extension over), to make the project more accessible to a disabled person. Approval with conditions.
• To receive an update on Highways 

None.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The clerk reported that no one from GPC was able to attend Honiton TC’s meeting on to evaluate bids from sports groups.  The Chair said the minutes of that meeting would appear in due course and determine any involvement from GPC.

• To receive an update on public transport

Cllr Rowe noted that there had been several more additions to the clipboard with details of the bus not passing through Gittisham village.  He wondered if Stagecoach would consider passing through when the previous bus has been cancelled, to help those stranded.

ACTION: Clerk to ask Stagecoach.

• To consider updating the parish emergency plan

Cllr Rowe said he had recruited a new parishioner in the village, and he hoped that any people mentioned in the plan would be able to deliver a range of tasks including helping with floods and spreading salt on the roads in cold weather.

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Powell agreed to put a message on the various parish communication channels to encourage people to take away a free young tree, offered by the Devon Wildlife Trust.  Cherry, hazel, oak and wild rose are available. 

• • To consider limited residential development in the parish

Cllr Valentine said the planning application was awaiting approval, subject to a S106 agreement which will confirm the letting arrangements and how the CLT will provide for the people in need of affordable housing.  He said he may approach the parish council in due course for financial support under S137 to cover the cost of a solicitor. 

Cllr Valentine said he will arrange a public meeting in the village hall in the New Year, as there has been a lot of change in the village and Hayne Farm since the CLT process began in 2017.  This event is designed for everyone, and especially people who are unfamiliar with the application to find out more.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

Cllr Rowe agreed to try meeting the county council’s NHO Tom Cox in January to talk about the proposed footway, and Cllr Powell said he could come along as well.  The clerk said she would try to find out more information about how West Hill PC had installed a footway.

• • To consider the refurbishment and maintenance of the village play area

There was no update this month.

• • To consider the work of the parish lengthsman

Members said they were pleased with the results of the lengthsman’s work.   The Chair agreed to meet the lengthsman to look again at the broken drain on Parsonage Lane.  He had previously unblocked it, but it then collapsed and may need a digger to fix.

Cllr Rowe said he had dug out ditches after the railway bridge by the Forge (village side) so that water won’t build up.  He added that it would be good to dig the ditches around the lake.  There are gullies on either side where water could go.  Members noted that down by Combe Garden Centre, the volume of water is significant coming out from where three shipping containers have been installed.  There is not enough drainage capacity here.

ACTION: Cllr Powell to ask the lengthsman to look at the ditch which needs clearing up Dark Lane, approximately 20ms beyond the drain which crosses the road at Pomeroy Lodge.

ACTION: Cllr Powell to ask the lengthsman to call on the Chair so they can arrange to visit the broken drain up Parsonage Lane and decide what needs to be done and whose responsibility it is.

ACTION: Clerk to contact DALC and ask if other parish councils require lengthsmen to go through Chapter 8 training.

113/25     To receive a report from the Chair

Members noted that the Chair would not be standing for re-election to the parish council in May 2026.

114/25    To approve the December payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & November meeting @0.45p / mile)

Michael Poll, grass cutting play area £70 (inv. ref. 10465)

HMRC, clerk tax £1.60

Fab Trim Landscaping (INV-000027) £290

Websites Ahoy, annual support & maintenance for website £455 (invoice ref W25-GPC-1)

NEST (clerk’s pension) £28.98

The clerk said she would have to pay HMRC with her personal debit card because of issues receiving a code by telephone to access the GPC online tax account.  She will circulate the confirmation emails when paid.  Members were informed that the current bank balance stands at £25,744.16 (which includes approximately £7,309.30 in the business reserve account). 

115/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Members heard that Cllr Pester has made good progress on the content for two interpretation boards, with limited amendments from the rest of the PC.  All agreed some additional information for the rest of the parish would be good.  Cllr Rowe added that it would be nice to have a map of the village with house names, distributed to everyone, as this would help them signpost delivery drivers who occasionally struggle with finding houses.  It was agreed to discuss the boards further when Cllr Pester could be present. 

ACTION: Cllr Pester to report back at the January meeting.

116/25 Clerk’s report

None.

117/25     For information only; items for the forward agenda

Budget; precept; reducing the reserves.

118/25     To consider any late entry correspondence

None.

119/25     Date of next two meetings  

Thursday 8^th January and Thursday 5th February 2026 at 7.30pm.  

There being no further business, the meeting closed at 2115 hrs.

Chair……………………………………. 

8th January 2026

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr G Pester

Vale ward: Cllr P Orchard, Cllr A Rye, Cllr A Powell

In attendance: Cllr Richard Jefferies (DCC), Fiona Clampin (clerk)

Apologies for absence: Cllr D Valentine, Cllr Alasdair Bruce (EDDC), PCSO Darren England

89/25 To accept and approve apologies

Apologies were received and accepted.

90/25        To confirm the minutes of the meetings held on 2nd October 2025

The minutes of the meeting held on 2nd October 2025 were confirmed and signed by the Chair.  

91/25        To receive the Beat Manager’s Report

August 2025

Parsonage Lane: 1 x other theft

Hedge Field Close: 1 x anti-social behaviour, 1 x violence & sexual offences

92/25        To receive declarations of interest

None.

93/25        To consider actions from the last meeting not otherwise on the agenda

None.

94/25 To receive reports from County Council and District Council representatives, and to consider Local Government reorganisation

In his absence, Cllr Bruce sent the following report:

“After last month’s comments on our local devolution, it would now appear that our area of east Devon is not a priority area. This should mean we have a bit longer to come to a fair and proportional decision; we’ll see. In the meantime, I am concerned over a potential conflict of interest within our council, when it comes to deciding which of the devolution plans being worked up, to go for. It would seem clear that county and district have strongly differing ideas of how to split up the area and where the relevant responsibilities will fall. This will not be a unique situation to us, and will no doubt be mirrored across the nation, wherever you have councillors who wear a district and county hat. However, here I’m concerned at the level of pressure which will be brought to bear, especially along party lines, whereas what we need is full impartiality when it comes to voting on this very important change to our local democracy.

“Apparently EDDC, along with County, are considering overturning a local ban on the use of glysophate. This has come about after public complaints concerning overgrown roadside verges.  As a committed naturalist and beekeeper, I strongly oppose this potential retrograde step. The evidence is clear on the long-term hazards associated with this chemical, especially the devastating impact it has on the little seen elements of our wildlife. I am, however, confident that common sense will prevail, and that this request will be dismissed.

“On a more positive note, I am pleased to report that a full and frank debate took place at last month’s full council meeting regarding the leisure plans for Cranbrook. The proposed allocation of monies to this project are substantial, especially given the pressures all our basic services are under, and I entered the debate with some profound misgivings. However, after some well presented reports and further information, I was left feeling confident that this investment – not just in Cranbrook, but for all our district – will bring major benefits to all of us long into the future.”

Cllr Richard Jefferies said DCC is carrying out a public consultation about the future of its library service, and it has also drawn up an action plan to support young people (especially those with special educational needs) to find work and training places.

Cllr Rowe asked for Cllr Jefferies’ take on what the impact would be of local government reorganisation on parish councils. Cllr Jefferies said different proposals will be put before DCC’s Cabinet shortly.  DCC’s preferred option is for the county council and the existing eight district councils to be replaced with a single unitary authority serving around 840,000 residents, while retaining the existing authorities of Plymouth City Council and Torbay Council.  According to DCC’s website, 16 Neighbourhood Area Committees would be created, aligned with health, care and local economic geographies. They would bring together councillors, parish representatives, the voluntary and community sector, businesses and public service partners with a devolved budget and dedicated support team to provide the foundation for local democracy and decision-making. Establishing the Neighbourhood Area Committees would not remove any assets or powers from local town and parish councils.  Cllr Jefferies added that Honiton Town Council has some information available on its website which is useful.

The Chair said Gittisham parish had very few assets that could be taken on, such as public toilets.  Cllr Orchard added that the consultation on the proposals will begin in spring 2026.

Members discussed with Cllr Jefferies the possibility of him taking Gittisham’s proposal to support a footpath from Hayne Lane to the Otter Inn to his Highway and Traffic Orders Committees (HATOC, which meets quarterly).  All agreed that as one of the few amenities in the area, people should be supported to walk there safely.  The clerk said that West Hill PC have recently carried out a small highway improvement, and may be willing to share their experience with the parish.

Cllr Rowe said he had discussed with Tom Cox (DCC Highways) and another officer about creating an app to run in tandem with the ‘report a problem’ webpage.  Cllr Jefferies said he would mention it at DCC, along with the footpath proposal.

Cllr Jefferies left the meeting.

ACTION: Chair to draw up a one-page summary of the footpath proposal and estimate of cost.

95/25 To receive a report on the EDDC Local Plan and consider any actions arising

In his absence, Cllr Valentine sent the following: “no update yet on the Local Plan due to meetings being cancelled. Next meeting of Strategic Planning Committee is provisionally set for 25th November (no agenda available at present).”

80/25   To consider the following planning applications:

1. 25/1857/FUL – 1 Hamlett Close, Gittisham EX14 3FR – Variation of Condition 1 (approved plans) on planning permission 24/2200/FUL (Conversion of existing garage to living accommodation with first floor extension over) to make the project more accessible to a disabled person

Members resolved to have no objection to a).

97/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Rowe reported that the original proposal to lay a micro-trench across fields from the garden centre was now in doubt, as part of this land is in EDDC’s allocation for the local plan.  The owner of Radio Fibre is considering an alternative route beginning at the Iron Bridge, but this may be held up by negotiation with Combe Estate over wayleaves and potential compensation for tenant farmers.  Members expressed a collective sigh that progress on installing superfast broadband appears once again to be running into issues

ACTION: Chair to speak to Tom at Radio Fibre before December meeting to discuss a way forward.

• To note the latest planning decision notices

• 25/1552/LBC – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new “bat-safe” roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing.  Approval with conditions.
• 25/1551/FUL – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new “bat-safe” roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing.  Approval with conditions.
• 25/1365/PVJ – Gittisham Farm Gittisham EX14 3AX – Prior approval for the installation of 152 solar PV panels on a pitched roof.  Prior approval not required.
• 25/1826/TCA – Gorse Cottage Gittisham Honiton EX14 3AH X2 conifer fell.  No TPO required.
• To receive an update on Highways 

29 November 09:30 -15:30 A375 Road past Gittisham Hill closed for telecom works.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said the next meeting at Honiton TC has been rescheduled to 26 November to evaluate bids from sports groups, but he is unable to attend.  The clerk said she had received a response from EDDC regarding S106 and applications from particular groups: “S106 monies for open spaces can be requested by a sports club or say a playing field / recreation trust, as long as the PC are supportive.  For example, in Dalwood the playing field is held by a trust, and they requested monies to install some outdoor play / music equipment which the PC supported.  The important thing to remember with S106 is that it is collected for a specific purpose which is to improve and maintain open spaces.  Therefore it must be used for sport, play and recreation.” 

ACTION: Chair to attend HTC S106 meeting on 26/11/25.

• To receive an update on public transport

Cllr Orchard said South Western Railway are still running an amended service on the Waterloo line, owing to the track bed being too dry.  Members noted that the service is scheduled to return to normal from 29^th November.

• To consider updating the parish emergency plan

Cllr Rowe said he had some amendments to make to the plan such as telephone numbers, and will be canvassing for new members.  He added that he had topped up the sandbags in the village bus shelter, and reported the low stock of some grit bins.  Members discussed the significant run-off from the track close to Bath Tub Corner.

ACTION: Chair to discuss run-off with the farmer.

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

There was no update this month.

• • To consider limited residential development in the parish

In his absence, Cllr Valentine sent the following report: “As a preliminary to confirming the approval of the planning application (yes – it will be an approval) the EDDC planning officer has issued his intended planning conditions which, in general, are standard conditions with no surprises. His final report is still awaited and the approval will be subject to a Section 106 Agreement which will confirm the letting arrangements. The details of the Letting Arrangements have been previously agreed with the EDDC Housing Team and the GCLT Lettings Policy mirrors a policy which has already been embodied in a S106 agreement for another CLT in East Devon. I am not anticipating any difficulties with the drafting of the S106 and once this is agreed the formal decision notice of the planning approval will be issued.  It will be necessary to appoint a solicitor to assist with the formalities of the S106.  I am not quite ready to celebrate but we are nearly there in respect of the planning application.  We have now approached a Housing Association regarding a possible development partnership.”

• To consider the creation of a footpath linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn

There was no update this month.

• • To consider the refurbishment and maintenance of the village play area

The clerk said Michael Poll had quoted £110 to replace the post on the small gate, and the Chair said she would approach residents to see if he could use their electricity for his breaker. 

ACTION: Chair to approach residents near play area. 

• • To consider the work of the parish lengthsman

Members noted that the lengthsman had been carrying out work on Parsonage Lane and Dark Lane.  Cllr Rowe reported that Awliscombe’s road warden scheme had been successful, and he would find out from Tom Cox if Gittisham residents and the lengthsman could have some training in future.  Cllr Rowe asked if the grate outside xx needed reinstating.  The Chair agreed to take a look and let him know for him to take measurements for a replacement. 

The clerk said Michael Poll was happy to carry out work on overhauling the bus shelter. 

ACTION: Chair to meet Michael Poll to discuss work to be done.

98/25     To receive a report from the Chair

The Chair said there was no report this month.

99/25    To approve the November payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £18.12 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & October meeting @0.45p / mile; 1 x pack printer paper)

Michael Poll, grass cutting play area £70 (inv. ref. 10458)

Community Heartbeat Trust £324 annual support costs for Gittisham Vale & Gittisham telephone box defibs

F Clampin (HMRC) £13 tax payments on clerk’s salary (tax periods 5-7)

Devon County Council £532.09 depth marker

NEST (clerk’s pension) £28.98

The clerk said she would have to pay HMRC with her own debit card because of issues receiving a code by telephone to access the GPC online tax account.  She will circulate the confirmation emails when paid.  Members agreed that the reminder invoice received from DCC was most likely to be for the depth marker; the clerk agreed to check.  Members were informed that the current bank balance stands at £26,875.16 (which includes approximately £7,258 in the business reserve account). 

100/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Members discussed Cllr Pester’s proposal for two interpretation boards.  Cllr Orchard said he had made enquiries with an artist in Honiton who previously worked for Disney.  She is interested and can work on combining pictures and text.  Cllr Rowe said he could provide the metal frames.  Cllr Pester said he would speak to Paul Wakely about the content for the boards, and the clerk agreed to speak to Pierre Graeber about use of photographs.  One board could be placed by the village hall, and the other atop the granite on the village green.  Cllr Rowe suggested commissioning a logo for the parish council, and agreed to get in touch with Octavia Madden for artwork.

ACTION: Cllr Pester & Cllr Orchard to take this project forward.

ACTION: Chair to mention siting of the boards to Combe Estate.

101/25 Clerk’s report

None.

102/25     For information only; items for the forward agenda

None.

103/25     To consider any late entry correspondence

None.

104/25     Date of next two meetings  

Thursday 11^th December 2025 and Thursday 8^th January 2026 at 7.30pm.  

There being no further business, the meeting closed at 2100 hrs.

Chair……………………………………. 

11^th December 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr G Pester, Cllr D Valentine

Vale ward: Cllr P Orchard

In attendance: one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Rowe (Vice Chair), Cllr A Powell, Cllr A Rye, Cllr Alasdair Bruce (EDDC), Cllr Richard Jefferies (DCC), PCSO Darren England

73/25 To accept and approve apologies

Apologies were received and accepted.

74/25        To confirm the minutes of the meetings held on 4th September 2025

The minutes of the meeting held on 4th September 2025 were confirmed and signed by the Chair.  

75/25        To receive the Beat Manager’s Report

July 2025

Parsonage Lane: 1 x violence & sexual offences

Meadow Acre: 1 x criminal damage & arson

Hamlett Close: 1 x criminal damage & arson, 1 x violence & sexual offences

Hodges Close: 1 x criminal damage & arson, 1 x anti-social behaviour

76/25        To receive declarations of interest

None.

77/25        To consider actions from the last meeting not otherwise on the agenda

None.

78/25 To receive reports from County Council and District Council representatives, and to consider Local Government reorganisation

In his absence, Cllr Bruce sent the following report:

“A little more information is beginning to appear as to how the government’s devolution is going to work at local level, but it’s still a tiny trickle of what we need. Whilst quite how the various responsibilities of our current district and county councils are to be divided up is yet to be agreed, we don’t have to look too far to see a potential version of our local government.  Across the border in Somerset where the county is run by a unitary authority, there have been major changes in where certain responsibilities fall.  Unfortunately many services we currently take for granted are either underfunded or terminated. I use this example to try and offer a heads up to where we might end up in east Devon.

“What is clear is that our town and parish councils will be asked to shoulder burdens and responsibilities that they do not currently have anything to do with. My concern is that they will not be given the tools and resources to fulfil this new role. It appears that this is what’s happened across the border. Even before this new world descends on us, there are rumblings that budget constraints are biting at EDDC. Despite the embarrassing debacle of our new public toilets I understand that even more of our public toilets are going to be earmarked for either closure or replacement with new pay-to-use versions.

“I have long made the case that free to use public toilets are a vital part of our offering for tourism and for our older population. Some years ago it was removed as a statutory responsibility of councils, so it’s often first on the chopping board of cuts. Given what’s coming down the line, I hope we see town councils step up and run these, perhaps in partnership with local businesses that benefit from the provision of these toilets to their customers. We shall see. There are, of course, many more important services currently supplied by our county and district councils, and where they will end up is still up in the air, as is how well they will be funded.

“I’m afraid this has not been a very cheery report as I remain deeply concerned at this seismic change to our local government, and how it will play out for all of us. I fear that changing the table ‘place settings’ will not result in any of us getting a better service, rather I see us all paying more rates for less service.”

Cllr Richard Jefferies sent a brief report on DCC activities which is available on request.

79/25 To receive a report on the EDDC Local Plan and consider any actions arising

Cllr Valentine reported that EDDC was in the process of making what it calls minor changes to the draft Local Plan, which may mean parish councils won’t have the possibility to comment when the plan goes out for consultation again. He explained that challenging the Local Plan could be problematic: if such a challenge was successful, it would mean that EDDC could not use the previous formula to calculate housing numbers and would have to adopt the new formula from the National Planning Policy Framework.  EDDC would have to find sites for an additional 5,000 dwellings under this alternative formula.  Charlie Hopkins as consultant is aware of what is happening and will report back in due course.

80/25   To consider the following planning applications:

1. 25/1826/TCA – Gorse Cottage, Gittisham EX14 3AH – x2 conifer: fell

Members resolved to have no objection to a).

81/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

The Chair said that the issue of wayleaves had come up once again, and the owner of Radio Fibre was looking at ways to minimise disruption.  She added that she’d not had a reply as to whether those residents with Voneus were eligible to apply for a voucher. 

ACTION: Clerk to request an update from Cllr Rowe.

• To note the latest planning decision notices

None.

• To receive an update on Highways 

14 October 2000–2359hrs Road under Ironbridge closed to repair a safety defect.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said the next meeting at Honiton TC is pencilled in for 17 November to evaluate bids from sports

groups.  If HTC receives a large number of applications, it will have to go to public consultation again. 

ACTION: Clerk to check with EDDC if S106 money can be donated to a particular organisation.

• To receive an update on public transport

Cllr Orchard said there was no update this month.  Members noted that the bus service went awry during the recent water leak in the village when the road had to be closed.

• To consider updating the parish emergency plan

Several members said they had contacted Cllr Rowe to update him on the status of the grit bins.

• • To consider climate change measures within the parish, including proposals for rewilding land in the parish

This was deferred to the next meeting.

• • To consider limited residential development in the parish

Cllr Valentine reported that EDDC’s Landscape Officer had presented a late submission to the planning application asking for the boundaries of the site to be changed.  The Chair thanked Cllr Valentine for his persistence and wished him luck in the determination process.

• • To consider the creation of a footpath linking Hayne Farm with Gittisham village

There was no update this month.  The Chair said she had received an email from a resident asking if a footpath in the parish was possible.

ACTION: Clerk to respond to resident.

• • To consider the refurbishment and maintenance of the village play area

The clerk said she had asked Michael Poll to quote for work to replace the post on the small gate, which is rotten. 

• • To consider the scope of future lengthsman work

Cllr Valentine said he had contacted Cllr Powell to ask if the lengthsman would do some work on Dark Lane.  Cllr Valentine will meet him on site so Fabian Trim can understand the issues.  The Chair reported that some gullies outside Myrtle Cottage needed cleaning, and also outside the village hall.  There are weeds to be cleared from the gullies outside Clyst Hayes. 

82/25     To receive a report from the Chair

There was no report this month.

83/25    To approve the October payments and to note the current bank balance

Members resolved to approve the following payments:

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & September meeting @0.45p / mile)

Michael Poll, grass cutting play area £70 (inv. ref. 10451)

NEST (clerk’s pension) £28.98

Members were informed that the current bank balance stands at £28,136.64 (which includes approximately £7,258 in the business reserve account). 

84/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Members agreed possible candidates were:

• Village bus shelter refurbishment
• Cllr Pester’s interpretation board
• Bench
• Village noticeboard

ACTION: Clerk to contact EDDC about bench, Luton Sawmills about noticeboard, Ottery & Budleigh TCs about interpretation board, Michael Poll about bus shelter.

ACTION: Cllr Orchard to enquire with Taylor Signs at Heathpark about interpretation board

ACTION: Cllr Rowe to update members on his suggestion to Combe Estate to cut down the dead hawthorn on the edge of the village green.

Cllr Valentine explain that under the Local Government Act of 1972 a parish council has discretionary powers to award grants to local groups or organisation which may bring a direct benefit to the area for some or all of its inhabitants.  This is known as S137.  He said he would be making an application to GPC for a grant under those provisions for the Community Land Trust.  Cllr Valentine suggested the parish council should make this provision more widely known.  There are criteria to be eligible (these are found on the Gittisham website under the grant giving policy).  The amount set is calculated per head of electoral roll, at £11.10 per head.

ACTION: Clerk to circulate advice from DALC regarding providing for a CLT under S137.

85/25 Clerk’s report

None.

86/25     For information only; items for the forward agenda

Cllr Pester provided an update about the welcome pack, the draft text of which he had previously circulated to members.  The consensus is to amalgamate information for Gittisham Vale and village.  Cllr Pester said Cllr Powell had agreed to send him information about the Vale, which Cllr Pester will then circulate to a friend for fact and spell checking.  Cllr Pester will keep the file which can be updated as and when necessary. 

87/25     To consider any late entry correspondence

None.

88/25     Date of next two meetings  

Thursday 6^th November 2025 and December tbc at 7.30pm.  

There being no further business, the meeting closed at 2055 hrs.

Chair…………………………………….

6th November 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr A Rowe (Vice Chair), Cllr G Pester

Vale ward: Cllr A Rye, Cllr P Orchard, Cllr A Powell

In attendance: three members of the public, Fiona Clampin (clerk)

Before the start of the meeting, three members of the public exercised their right as parishioners to bring appropriate matters to the notice of the council.

One member of the public praised the work of the lengthsman.  The second expressed their concern over the level of service provided by Stagecoach to those who catch the bus.  They said the bus had failed to show up on multiple occasions recently, leading to missed medical appointments and delays getting to work.  This was particularly noted when South West Water [SWW] closed the road to carry out some emergency repairs.  Subsequently the road was reopened but Stagecoach did not appear to have this information and therefore directed its buses to avoid Gittisham village, leaving passengers stranded.  Members agreed to take up the matter once again with Stagecoach to press for better communication between the company, Highways (DCC) and SWW.

The third member of the public said as a tenant farmer they had been given no information directly from the company interested in bringing fibre broadband to the parish.  This is despite the fact any work would involve using the farmer’s land.  Cllr Rowe said he had been in dialogue with the company and would pass this on.

One member of the public left the meeting.

Apologies for absence: Cllr C Hall (Chair), Cllr D Valentine, Cllr Alasdair Bruce (EDDC), Cllr Richard Jefferies (DCC), PCSO Darren England

55/25 To accept and approve apologies

Apologies were received and accepted.

56/25        To confirm the minutes of the meetings held on 10th July 2025

The minutes of the meeting held on 10th July 2025 were confirmed and signed by the Vice Chair.  

57/25        To receive the Beat Manager’s Report

May 2025

Hedge Field Close: 1 x violence & sexual offences, 1 x criminal damage & arson

Hodges Close: 1 x anti-social behaviour

Hayne Lane: 1 x criminal damage & arson

June 2025

Hedge Field Close: 1 x violence & sexual offences, 1 x public order

58/25        To receive declarations of interest

Cllr Rowe declared an interest in agenda item 14 (minute ref. 68/25) as he is on the village hall committee.

59/25        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe reported that the village fete had been a successful event, in spite of the poor weather.  He thanked the parish council for its support.

60/25 To receive reports from County Council and District Council representatives, and to consider Local Government reorganisation

In his absence, Cllr Bruce sent the following report:

“As the political wheels grind back into motion after our hot dry summer, we find a number of issues still working through various committee stages. Perhaps the most pressing is the final stages of the strategic local plan. As many will be aware, this plan has had a painful and torturous creation. Not without controversy, we seem to still be at a stage where new sites are being added without, in my view, the correct amount of scrutiny. I am assured that when the plan finally goes out for public consultation this will be properly planned and made as easy as possible for the public to participate, and for feedback to make a difference. Sadly previous examples of this important part of the process have not generated much confidence in me. However, perhaps lessons have been learned for this one. We will see.

“The announcement on September 3rd regarding the potential new town, provisionally named Marlcombe near Exeter airport, is interesting in that it’s not clear how this potential number of houses will impact on the emerging strategic plan. I have asked for clarification.

“Many will have seen the farce of our new toilet blocks in Honiton, Budleigh Salterton and Exmouth. You would imagine that scenes of firemen breaking down toilet doors to release unfortunate members of the public would generate some serious activity at EDDC, and so it seems to be the case. A number of meetings are now scheduled to sort out this mess and ask some searching questions of officers and the manufacturer. I argued at the time that this was a big mistake, and voted against the removal of the old blocks. I strongly felt that costings to show the continued maintenance of the old buildings set against the upfront cost of the new blocks were not clear enough, nor the loss of capacity. I also argued that the toilets should be free, and to charge was unfair on locals, and off putting to tourists. To see images of the new blocks with doors out of order and worse, people trapped inside is simply disgraceful.

“Finally, I was heartened to see a political leader standing up to the reality of Trump. I have sent an email to Sir Ed Davey to thank him for taking a stand on his invitation by the King to attend a dinner in honour of the president. Whilst I echo many of the sentiments mentioned by Sir Ed for refusing to attend in his press release, I’m almost as much concerned for the reputation of our King. I know protocol and diplomacy require certain things from him, I just feel for him being put in this situation.”

61/25 To receive a report on the EDDC Local Plan and consider any actions arising

In his absence, Cllr Valentine sent the following report:

“The latest information from EDDC advises that there has been a delay in submitting the draft Local Plan for examination due to it being found necessary to hold a further public consultation to address the presentation of the policies and plans for the new settlement/urban extension to the east of Exeter (south of the airport). This will be taking place later this year and may provide an opportunity to present again the GPC objections to the overall plan.

“I say, may, because there may be challenges to the procedures being followed by EDDC.  EDDC seem to believe that they can also introduce changes to the content and text of the first round of public consultation as part of this second round of public consultation due to some of the concerns that emerged during that first round consultation.  But at the same time, exclude any further public comment. I am sure that the various legal teams will sort this out !!!!!!!! Given the change in timetable the earliest that the Examination in Public can take place is late 2026.

“I have provided Charlie Hopkins with a detailed brief including the full text of the submitted GPC objections, together with the complaint correspondence with EDDC and asked him to address the following questions :

“There are many policies within the Draft Local Plan that should be supported and are not contentious. Most of the general public will only have issues with a policy which has a direct negative impact on their day to day lifestyles. GPC have supported the more general policies but given the negative consequences of the site allocations Gitti_03/04/05 and the history of raising objection to any development to the west of Hayne Lane, the GPC consider that it is expedient to continue to raise concern.  Should this concern be regarded as a challenge to the “soundness” of the Local Plan?  What are the dangers and possible consequences in challenging the “soundness” of the Local Plan?  How robust are the GPC objections?

“Given the history of decision making by EDDC including:

• the continuing allocation of the employment land (Gitti_03/04) to the north of the railway
• the recent Hayne Farm residential development of 290 dwellings (despite GPC objection)
• the change in officer recommendation at committee on 22nd October 2024
• the agent “masterplan” together with the GPC objections,

1. what is the likelihood, following the Examination in Public, of any removal of the GITTI_03/04/05 allocations or partial deletions?
2. Are there any other options that the GPC should be considering at this stage in the Local Plan process?

“Should anyone like to see the full text of the briefing note to Charlie then please let me know and I will forward it on. Charlie will be responding in due course.

“Shortly after I issued the briefing note to Charlie a planning appeal decision in respect of an outline planning application for 86 dwellings at Feniton was received. This is a summary

• Contrary to spatial strategy of current Local Plan
• Contrary to adopted Neighbourhood Plan
• Fails to meet Flood Risk requirements
• Negative sustainability issues
• Sewage treatment at capacity
• Loss of Grade 2 agricultural land (BMVAL)
• Impact on adjoining residential
• Proximity to Listed Buildings
• Biodiversity issues

However

• Would contribute 86 new dwellings in accordance with Government’s objectives
• Council unable to demonstrate 5 year housing land supply
• Current Local Plan out of date
• Lack of certainty regarding content of emerging Local Plan
• Offer of 50% affordable dwellings
• No substantive evidence regarding education health etc shortfalls
• CIL requirements available to cover education, health etc shortfalls
• Flood risk/sewage treatment to be mitigated by conditions
• Other details to be subject of reserved matters
• Would generate moderate economic benefits

97. The adverse impacts are those identified previously in respect of the spatial strategy, flood risk and drainage, and that limited harm relating to the loss of BMVAL, whilst the benefits are those set out above. For all of the reasons given, I find that the adverse impacts would not significantly and demonstrably outweigh the benefits, having regard to paragraph 11(d)(ii) of the Framework. This outweighs the conflict I have found would be caused with the development plan. Result – APPEAL ALLOWED.

“Should anyone like to see the full decision notice then let me know.  This decision to allow the appeal and the findings of the appeal inspector should be disturbing to all parish councils in East Devon and is an example of what would happen in the event of further delays in the draft Local Plan process.  Should the current draft Local Plan be found “unsound” the delays that would arise would provide developers with a clear signal to submit their planning applications. The signals may already be on green as evidenced by this appeal decision. Any further delays would also result in a recalculation of dwellings to be allocated within the plan period and result in a 20% increase in dwelling numbers for EDDC with consequent problems of finding sufficient land.  This is my interpretation of the current situation and Charlie will elaborate further shortly.”

62/25   To consider the following planning applications:

1. 25/0012/TPO – Land opp Garlands, Gittisham EX14 3AJ – details tbc
2. 25/1552/LBC – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new ‘bat safe’ roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing
3. 25/1551/FUL – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new ‘bat safe’ roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing
4. 25/1365/PVJ – Gittisham Farm Gittisham EX14 3AX – Prior approval for the installation of 152 solar PV panels on a pitched roof

Members noted a) and d) and had no objections to either b) or c).

63/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Powell explained that he and Clls Rowe, Hall and Valentine had met the owner of Radio Fibre, a company interested in bringing full fibre broadband to areas not yet served.  Members noted that the company had heard of the situation in Gittisham following the public meeting the parish council arranged with Connecting Devon & Somerset.  A trial scheme of certain properties has been discussed, involving residents claiming a voucher to recoup the cost and a connection box would be installed behind those properties.  The discussions are at a very early stage, and all agreed on previous experience it would be wise to be cautious at this stage.  One member of the public explained that people applying for vouchers would have to be in properties not already signed up to Voneus.

ACTION: Cllr Rowe to ask Radio Fibre if they had worked with other Devon parishes to date.

• To note the latest planning decision notices

25/0885/FUL Unit 3 Iron Bridge Industrial Estate Gittisham EX14 3AN – Proposed enlargement of existing commercial building to provide additional warehouse space.  Approval with conditions, including working hours 8am to 6pm Monday to Friday and 8am to 1pm on Saturdays, with no working on Sundays or Bank Holidays.

• To receive an update on Highways 

14 October 2000–2359hrs Road under Ironbridge closed to repair a safety defect.

Cllr Orchard said a resident had been in touch regarding what they regarded as speeding down Sidmouth Road at the roundabout with Old Elm Road.

ACTION: Clerk to contact resident and suggest they write to DCC as the highways authority and record any footage on a dashcam if possible.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said Honiton TC’s next working group meeting was pencilled in for 10^th September.  Cllr Pester said a resident had asked if a football pitch or cricket pitch could be considered in the village, though members agreed that the availability of land could be an issue.  The clerk explained that should the parish council wish to access any S106 funds, there is £3,794.15 available for ‘open spaces’.  This money is held by EDDC and must be applied for using the appropriate process and is subject to approval by EDDC.  The parish council currently holds £6,493.32 of CIL money.

• To receive an update on public transport

Cllr Orchard said the much-vaunted takeover by Government to improve South Western Railway has not gone well. From 11^th August, for the foreseeable future, trains to London are reduced to every two hours with journey times extended 45-60 minutes.  The track is reportedly too dry.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Members discussed if any additional topsoil was required for the rewilded area off Old Elm Road, and Cllr Orchard agreed to take a look at the area behind Rowan Close where the matting has been installed. 

• To consider limited residential development in the parish

There was no update this month.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

The clerk said NHO Tom Cox from DCC had replied to her enquiry about installing some matting along the grass verge between Hayne Farm and the bridge close to the Otter Inn.  He said “unfortunately a rough path surface would not be acceptable, as any works would need to conform to highway footway construction standards to ensure safety and durability.  DCC would be unable to fund a footpath here but if the parish wished to take it forward on the above basis of highway footway construction, a Section 278 agreement could be considered, but it involves additional costs, including legal fees, safety audits, and the provision of a bond.”

Members agreed to ask DCC to include this project in future budget-setting.

ACTION: Clerk to contact Cllr Jefferies re the above.

ACTION: Cllr Powell to draw up an itemised list for the costs involved in the above.

• To consider the refurbishment and maintenance of the village play area

Cllr Rye agreed to carry out some limited pruning of trees in the wild area.  The clerk presented some figures for adult outdoor fitness equipment, which start at several hundred pounds for a small single item.  EDDC has advised that CIL money could cover this, combined with the S106 money as outlined in minute ref. 63/25 d).

ACTION: Clerk to ask Michael Poll for a quote for work to replace the post on the small gate, which is rotten. 

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Members noted with pleasure that Fabian Trim had refurbished the boules court; he is considering adding another edge to the court.  The clerk said she had investigated costs for a new bus shelter, although the design aspect may present an issue in the conservation area.  Members agreed a rebuild would be more in keeping with the setting, the parish council’s re-use / repair stance and also more cost-effective.

64/25     To receive a report from the Chair

There was no report this month.

65/25     To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments

Members resolved to raise the clerk’s salary in line with NALC recommendations to £14.82 / hr, for the year 2025-26 (along with associated pension payments), and to apply the increase retrospectively. 

66/25    To approve the September payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & July meeting @0.45p / mile)

Fiona Clampin backdated pay from April 2025 at new NALC rate £14.82 / hr – £44.98

Michael Poll, grass cutting play area £70 (inv. ref. 10443)

Michael Poll, grass cutting play area £70 (inv. ref. 10432

Fab Trim Landscaping 13 hrs lengthsman work @£20/hr & 2 hrs gully clearing @£60 / hr INV-000018 £380

Cllr C Hall, reimbursement for boules set £27.95

NEST (clerk’s pension) £28.98

Members were informed that the current bank balance stands at £28,521.04 (which includes approximately £7,258 in the business reserve account). 

67/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Cllr Powell said some residents of Hayne Farm had requested a book shelter for a book swap scheme; Cllr Orchard reminded members of the books and other items which built up during the pandemic in the Vale bus shelter.  The clerk said she would communicate DALC’s response as to the ‘ideal’ amount of reserves, which would enable members to make a decision. 

Cllr Rowe left the meeting.  Cllr Powell took the chair.

68/25     To consider changing the location of future parish council meetings

Members agreed to keep the parish room location, having explored other options.  Cllr Rye suggested a ramp for wheelchair access was necessary.

Cllr Rowe returned to the meeting.

69/25 Clerk’s report

The clerk said she had agreed to take on some additional work for Broadhembury PC as clerk.

70/25     For information only; items for the forward agenda

Cllr Pester said he would be circulating a draft text for the welcome pack.

71/25     To consider any late entry correspondence

Cllr Orchard said the telephone box in the village could do with a lick of paint.  Cllr Rye agreed to arrange a working party and purchase the paint, which will be reimbursed.

72/25     Date of next two meetings  

Thursday 2^nd October and Thursday 6^th November 2025 at 7.30pm.  

There being no further business, the meeting closed at 2100 hrs.

Chair…………………………………….

2nd October 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine (after agenda item 8f), Cllr G Pester

Vale ward: none present.

In attendance: one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Rye, Cllr P Orchard, Cllr A Powell, Cllr Alasdair Bruce (EDDC), Cllr Richard Jefferies (DCC), PCSO Darren England

40/25 To accept and approve apologies

Apologies were received and accepted.

41/25        To confirm the minutes of the meetings held on 5th June 2025

The minutes of the meeting held on 5^th June 2025 were confirmed and signed by the Chair.  

42/25        To receive the Beat Manager’s Report

April 2025

Cypress Close: 1 x violence & sexual offences

Nether Close: 2 x violence & sexual offences

Meadow Acre: 1 x criminal damage & arson, 1 x violence & sexual offences

43/25        To receive declarations of interest

Cllr Rowe declared an interest in agenda item 10 (minute ref. 49/25) as he is due to be reimbursed by the parish council. 

44/25        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe explained that he had offered to help Cllr Rye set up her gittisham.org.uk email account.

Cllr Rowe said he would talk to Cllr Orchard about updating the emergency plan, especially regarding people named as emergency contacts.

45/25 To receive reports from County Council and District Council representatives

Neither Cllr Bruce nor Cllr Jefferies sent reports in their absence.

ACTION: Clerk to ask Cllr Jefferies if he can find out whether or not DCC is able to improve mobile ‘phone coverage, or whether this is done by a consortium of network operators.

46/25   To consider the following planning applications:

1. 25/0659/LBC – Rapshayes Farm Gittisham EX14 3AB – To take down existing wall to barns 1 and 2 and rebuild as masonry cavity wall with stone face
2. 25/0660/VAR – Rapshayes Farm Gittisham EX14 3AB – Variation of Condition number 2 (approved plans) on planning permission 20/0781/FUL (Conversion of barn to holiday let accommodation) proposal to take down existing wall to Barns 1 & 2 and rebuild as masonry cavity wall with stone face

Councillors said it was not clear what changes had been made to the previous application.

ACTION: The Chair to report back to members on the changes.

47/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

There was no update this month.

• To note the latest planning decision notices

23/1632/MOUT Coastguard Road Ltd Devonshire Road Heathpark Industrial Estate Honiton EX14 1SD – Outline application for Class E development within two sites (Phase 2A & 2B) to the west of Coastguard Road, Honiton (all matters reserved).  Approval with conditions, including works M-F 0800-1800 and Sat 0900-1300 only.

25/0856/FUL 1 Church Mead Gittisham EX14 3AH – Replacement single storey side extension with associated internal alterations.  Approval.

• To receive an update on Highways 

4–6 August road through Alfington closed for Wales and West Utilities work.

7 August 0700–1900 temporary one-way along old A30 adjacent to Honiton Agricultural Show.

Members noted that the Alfington road closure is scheduled to last until the end of August, not as indicated.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard sent the following report in his absence:  “EDDC considered CIL applications and has awarded £601k CIL for Honiton area sports.  Planning permission must now be secured by Youth football and Honiton Cricket Club 3G projects to draw down CIL/S106 from EDDC.  Honiton Rugby Club drainage and floodlight works are in full progress.  Honiton sports clubs to be asked to apply (to the Town Council) for that remaining S106 funding including Honiton based, to a deadline date around 15 August 2025, benefit also to Gittisham residents, and what match funding has been secured.  Honiton S106 committee meet early September to assess further bid applications to take forward to EDDC.

The CIL application included £208k S106; EDDC now holds £345k S106 including 2x Hayne Lane development contributions in Gittisham and other smaller developments. £200k of S106 has been allocated to rugby club project. £177k remains available for wider projects (not only youth football and rugby) for sports pitches (ie not pavilions).”

• To receive an update on public transport

There was no update this month.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said he had asked Cllr Bruce to enquire after the officers he had been dealing with previously on rewilding.

• To consider limited residential development in the parish

Cllr Valentine said EDDC’s planning officer was still awaiting a consultation response from the county ecologist.  A decision is expected within the next week or so.

Regarding EDDC’s Local Plan, Cllr Valentine reported he had spoken to planning consultant Charlie Hopkins regarding representation at the Local Plan enquiry later this year (or early next year).  His diary is busy in October, but otherwise he is happy to help.  He is not representing any other PC or party in respect of the current EDDC Local Plan. 

Members RESOLVED to approve £2,000 of expenditure for Mr Hopkins’s initial assessment.  Cllr Valentine will prepare a summary of PC representations previously made, and give Mr Hopkins the opportunity to assess the likelihood of GPC being successful in making further representations at the public inquiry.  Members can then consider whether or not to attend the Inquiry on behalf of GPC.  Having Mr Hopkins’s assessment, Cllr Valentine argued, would provide a better basis on which to consider further expenditure over and above getting his professional assessment.

Members heard that Axminster TC is suggesting there were irregularities at EDDC’s Local Plan meetings, but Cllr Valentine cautioned that if the inspector finds the plan unsound, it could open a new can of worms.

ACTION: Clerk to enquire if EDDC has published the responses to its public consultation, or can make them available in some way.  If not, clerk to ask DALC if it’s possible for GPC to submit a Freedom of Information request along similar lines.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

There was no update this month.

• To consider the refurbishment and maintenance of the village play area

Members discussed reviving the boules court, after a request from a resident and also having seen the new one in Tipton St John, and it was agreed to investigate how much it would cost to bring it back into use.

The Chair said she hoped to meet Michael Poll the following day when he is in the village to chat about the appropriate management of wildness for the wild area, following a comment from a resident about the height of grass and brambles around the tower slide before they were cut.  Members felt that with the continued hot and dry weather, now might be a good time to cut the grass right back.  Cllr Rowe said a resident had asked if adult fitness equipment could be installed in the play area, and the clerk agreed to investigate costs but warned they could be significant.

ACTION: Clerk to ask Fabian Trim for a quote for work on the boules court. 

Clerk to purchase a new set of boules. 

Clerk to investigate prices of adult outdoor fitness equipment, and to enquire if future CIL money would cover this. 

Cllr Rowe to revisit the signage for the play area.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

The Chair said that Fabian Trim had carried out some work, including strimming the river so that it is ready for the duck race.  He will be strimming the ditch by the village green, and they will be cleared once ground conditions permit.  Cllr Rowe said he had purchased some cones and road signs for future lengthsman work.  It was agreed that a list of items to see to should be drawn up in the coming months. 

Coincidentally it emerged that some council highways contractors had visited to cut drainage splays which direct water from the road into ditches along Parsonage Lane and up to Bellevue and other areas around the village; also they have cleared the drainage holes into the river along the road towards Catshayes.  Cllr Valentine commented that the village bus shelter was showing signs of wear and tear, and would need to be replaced at some point.  It would be wise to draw up a list of the state of assets and factor this into future budget setting.

ACTION: Chair to ask Fabian Trim if he will consider attending emergencies.

Clerk to enquire re: Chapter 8 training.

Clerk to investigate a new bus shelter for the village.

48/25     To receive a report from the Chair

The Chair said she had received an email from Graham Braddick thanking the parish council for its support regarding the Roebuck Farm application and tree felling.

49/25    To approve the June payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £266.75 clerk’s salary + £13.50 expenses (travel Ottery – Gittisham 7.5-mile round trip x 4 for minutes, agenda, audit documents & June meeting @0.45p / mile)

F Clampin £266.75 clerk’s salary (August, as no meeting)

Michael Poll, grass cutting play area £70 (inv. ref. 10427)

Fab Trim Landscaping 4 hrs lengthsman work INV-000011 £80

DALC attendance of Cllr Rye at Being a Good Councillor, June inv. ref. 6762 £48

F Clampin, reimbursement for drain rods (once purchased) £33

NEST (clerk’s pension) £28.08

NEST (clerk’s pension, August) £28.08

Cllr Rowe left the meeting.

Cllr A Rowe, reimbursement for cones & road signs £30.90

Gittisham Village Fete £500 upfront costs

Cllr Rowe returned to the meeting.

Members were informed that the current bank balance stands at £23,464.74 (which includes approximately £7,258 in the business reserve account). 

50/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Members noted that £2,000 would be spent on Charlie Hopkins’s initial planning assessment.  The clerk advised that adult outdoor fitness equipment would come with a significant cost.

Cllr Pester said he was drawing up a welcome pack with useful information that could be given to every new resident; members discussed potential content and Cllr Pester agreed he would circulate a draft to members.  Maggie Walker and Paul Wakley have agreed to write some text.  The pack would be low-cost, and only printed as and when necessary.  He mentioned that Budleigh TC had some good maps covered with fibreglass on a weatherproof board. 

ACTION: Clerk to ask Budleigh TC who provided the maps / boards. 

Clerk to ask DALC for a recommendation on an ideal amount of reserves. 

51/25 Clerk’s report

Members thanked Pierre Graeber for repairing the parish council’s printer.  The clerk agreed to enquire about using the side room at the village hall for meetings.

52/25     For information only; items for the forward agenda

Reducing GPC’s reserves; emergency plan.

53/25     To consider any late entry correspondence

None.

54/25     Date of next two meetings  

Thursday 4^th September and Thursday 2^nd October 2025 at 7.30pm.  

There being no further business, the meeting closed at 2115 hrs.

Chair…………………………………….

4th September 2025

Held in Gittisham Village Hall

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr G Pester

Vale ward: Cllr P Orchard, Cllr A Powell

In attendance: Cllr Alasdair Bruce (EDDC), three members of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr A Rye, Cllr Richard Jefferies (DCC), PCSO Darren England

Before the start of the meeting, former parish councillor Maggie Walker thanked the council for the gift she had received upon her resignation.  Ms Walker said she would continue to support the council’s activities.

One member of the public left the meeting.

20/25 To accept and approve apologies

Apologies were received and accepted.

21/25        To confirm the minutes of the meetings held on 8th May 2025

The minutes of the meeting held on 8th May 2025 were confirmed and signed by the Chair.  

22/25        To receive the Beat Manager’s Report

March 2025

Nags Head Road: 1 x violence & sexual offences, 1 x other crime

Nether Close: 1 x violence & sexual offences

Hamlett Close: 1 x violence & sexual offences

Meadow Acre: 1 x vehicle crime

23/25        To receive declarations of interest

The Chair and Cllr Valentine declared an interest in agenda item 7a) (minute ref. 26/25).  Cllr Valentine is the applicant, the Chair is a Gittisham CLT shareholder.

24/25        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said he would be happy to meet planning consultant Charlie Hopkins regarding EDDC’s Local Plan and potential representation at the EiP.

Cllr Powell said he had spoken to EDDC’s Planning Policy officer regarding the selection (or not) of brownfield sites in the Local Plan.  There followed a discussion about changes to planning policy over the last two decades.

25/25 To receive reports from County Council and District Council representatives

Cllr Bruce said many would be aware of the alleged illegal action taken by contractors for Greendale concerning the widening of the entrance to Roebuck Farm near Gittisham on 23rd May. The wholesale removal of a number of mature trees without planning permission, and within the bird breeding season has been reported to the wildlife officer at Devon and Cornwall Police. Given the seriousness of this action, Cllr Bruce said he is asking EDDC if there is anything that can be done to stop this type of destructive act being perpetrated in the future.

He understands from EDDC’s tree officer that, as the trees are now down and were not listed, there is little EDDC can do. He is also informed that the damage to the trees occurred outside the boundary of an application currently under review.  Cllr Bruce said he was not sure this will have any bearing on the apparent breaking of the wildlife law, but he will be adding this information to his report to the police.  Given the volume of emails and ‘phone messages he had received on this subject, he has requested that the district council leader writes to the police, as well as the Police & Crime Commissioner, to ensure this issue is not lost in the ether.  

Cllr Bruce explained that the incident was discussed at Wednesday’s EDDC cabinet meeting, where cabinet members shared his concerns.  Parish councillors discussed on what basis wildlife law would be applicable in this case.  The Chair said she had been in touch with residents in the area and the chair of Awliscombe Parish Council, and spoken to EDDC’s enforcement officer.

ACTION: Clerk to get in touch with Devon & Cornwall Police to express concerns, and reply to residents and Awliscombe PC chair with a summary of what has been discussed at this meeting.

Members noted Cllr Bruce’s report that a motion is going to full council for removal of permits to allow East Devon hunting groups to muster in car parks. 

Cllr Bruce, the Chair and Cllr Valentine left the meeting.  Cllr Rowe took the Chair.

26/25   To consider the following planning applications:

1. 1. 24/0514/FUL – Land adjacent to Town House, Gittisham EX14 3AJ – Demolition of existing agricultural buildings. Proposed housing scheme for 6no. CLT owned affordable homes for rent, and 3no. Estate owned open market houses

Councillors noted that the amendments relate to extending the site to meet the biodiversity net gain requirements.  Members resolved to have no objection to a) and expressed their support along the same lines as before. 

The Chair and Cllr Valentine returned to the meeting.

b) 25/0885/FUL – Unit 3 Iron Bridge Industrial Estate EX14 3AN – Proposed enlargement of existing commercial building to provide additional warehouse space

c) 25/0369/FUL – Roebuck Farm Weston EX14 3PB – Proposed MOT station, hard-standing and widened access track (retrospective application).

Councillors resolved to have no objection to b).  Regarding c), members objected to this application which risks increasing vehicle movements in the surrounding area.  In addition, they expressed concern and disappointment that the tree cutting had taken place outside the context of a planning application.

27/25     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Powell said he would ask Cllr Jefferies to follow up on former Cllr Twiss’s enquiries with a supplier regarding superfast broadband.  The clerk said she had responded to EDDC’s Rural Broadband Survey, and Cllr Rowe agreed to put a message on the village WhatsApp group encouraging people to respond before the deadline on Friday, June 6. 

Two members of the public left the meeting.

• To note the latest planning decision notices

24/1683/FUL Combe Garden Centre Gittisham EX14 3PD – Proposed extension to existing building to form dry store area to kitchen and new toilets with new orangery to cafe. Approval with conditions.

• To receive an update on Highways 

4–6 August road through Alfington closed for Wales and West Utilities work.

7 August 0700–1900 temporary one-way along old A30 adjacent to Honiton Agricultural Show.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard reported that EDDC have released £200k of S106 money to Honiton Rugby Club for improvements to floodlights and drainage.  Work should start this month for completion by the forthcoming season. Part of this sum was a contribution from Baker Estates to Gittisham Parish.  Strategic Planning Committee were due to meet a week later to make final decisions. 

https://democracy.eastdevon.gov.uk/documents/s27447/1.%20SPC%20CIL%20Bids%20report%2019052025.pdf

The Chair thanked Cllr Orchard for attending Honiton TC’s Sports Working Group meeting on 4^th June.  This follows EDDC’s CIL working party which recommended Honiton projects for CIL support on 19 May, totalling £601k.  Honiton TC will write to all Honiton-based sports facilities and clubs asking for ideas.  The next meeting will take place in September 2025, when decisions will be made on which ideas to fund.  Cllr Orchard said he was satisfied that many of these S106- and CIL-funded projects would benefit Gittisham parishioners.

• To receive an update on public transport

Cllr Orchard reported that South Western Railway transferred to public ownership on 25 May, joining Network Rail, LNER, Northern, South Eastern, and TransPennine in the Government’s train set. 

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

There was no update this month.

• To consider limited residential development in the parish

Cllr Valentine said he expected a decision on the amended application following the extended deadline at the end of June. 

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Councillors discussed issues such as liability with proposals to install matting on the grass verge from Devonshire Road towards the Otter Inn, with the aim of encouraging people to walk rather than drive.  Members agreed a meeting with DCC’s local highways officer would be a good starting point to see if DCC would consider it.

ACTION: Clerk to arrange meeting with Tom Cox.

• To consider the refurbishment and maintenance of the village play area

Councillors discussed the appropriate management of wildness for the wild area, following a comment from a resident about the height of grass and brambles around the tower slide before they were cut.  Cllr Powell suggested cutting it right back and see what flowers next spring.  He added that Devon Wildlife Trust had approached him to offer a mini tree nursery, which could be planted in a corner of the play area.

ACTION: Clerk to arrange meeting between Michael Poll and Cllrs Powell, Pester and Rowe to discuss management of the area.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Powell said he had been speaking to somebody who might be interested in taking on the lengthsman work.  Cllr Valentine asked if the length of growth in the stream was a concern, but the Chair said she did not think it was.

ACTION: Cllr Powell to arrange a meeting between Len Abbott and the person who had expressed an interest to share knowledge of the parish.

28/25     To receive a report from the Chair

The Chair passed on a message from former councillor Janet Twist, who thanked the council for the gift she had received upon her resignation.  On a separate note, the Chair said how disappointing it was to read an article how some other rural communities in Devon are predicting seven or eight years until they can be connected to superfast broadband.  Members heard that some homes in nearby Talaton had been cut off from Voneus broadband, including the parish hall.

29/25    To approve the June payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £266.75 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes & May meeting @0.45p / mile)

Michael Poll, grass cutting play area £210 (inv. refs. 10408 & 10413)

Trudie Jenkins-Avery / Bluechip Payroll, £145 annual internal audit 2024-25

NEST (clerk’s pension) £28.08

Members were informed that the current bank balance stands at £25,329.80 (which includes approximately £7,258 in the business reserve account). 

30/25     To receive and note the annual internal audit report

Members noted the annual internal audit report carried out by Bluechip Payroll.

31/25     To approve the annual governance statement 2024-25

Members resolved to approve the annual governance statement 2024-25.

32/25     To approve the 2024-25 accounting statements

Members resolved to adopt the 2024-25 accounts.  Prior to the meeting, the clerk circulated the accounting statements.  The parish council ended the financial year on 31st March 2025 with a balance of £22,557.44 (inc. £7,257.61 in business reserve, with £100.73 interest accumulated this year).  There is VAT to be recovered of £311.20.

33/25     To consider the criteria for meeting exemption from the annual limited assurance review 2024-25, and approve the exemption certificate

Members agreed the criteria had been met, ie that during the financial year 2024-25 the higher of the parish council’s gross income or gross annual expenditure for the year did not exceed £25,000.

34/25     To set and approve the period for the exercise of public rights 2024-25

Members approved the period for the exercise of public rights to extend from 9^th June to 18^th July 2025.

35/25 To consider proposals to reduce the balance of Gittisham Parish Council’s reserves

Members discussed proposals, including a bench at the west end of the balancing pond by Rowan Close.  Residents in neighbouring properties will need to be informed.  Members agreed a new noticeboard outside the village hall would be welcome.  Another proposal featured a history trail through the village. 

Cllr Pester said he had found the two courses he’d attended (DALC’s Being a Good Councillor) very informative, and he had spoken with councillors from other parishes about initiatives their councils were developing.  Cllr Pester suggested adding a map to a revamped or replacement parish noticeboard, and he agreed to start drafting a welcome pack with useful information that could be given to every new resident.  This would for newcomers to the village for now, with the potential to extend to the whole parish at a later date.  This will be added to the agenda as a standing item.

36/25 Clerk’s report

None.

37/25     For information only; items for the forward agenda

Reducing GPC’s reserves.

38/25     To consider any late entry correspondence

Members noted correspondence from residents and Awliscombe Parish Council regarding Roebuck Farm.

39/25     Date of next two meetings  

Thursday 10th July and Thursday 4th September 2025 at 7.30pm.

There being no further business, the meeting closed at 2135 hrs.

Chair…………………………………….

10th July 2025