Parish Council Agenda

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

28th February 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held in Gittisham Parish Room on Thursday 6th March 2025 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 6th February 2025
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine), and consider contracting a planning consultant
8. To note the following application:
   • 25/0375/PRETDD  – Land at Garlands Gittisham EX14 3AJ – Notification of Tree works considered an exemption to 25/0012/TPO Holm Oak: removal of windblow
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area
• To consider the scope of future lengthsman work and recruitment

10. To receive a report from the Chair

11. To approve the March payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £13.50 expenses (travel Ottery – Gittisham 7.5-mile round trip x 4 for agendas, minutes, vacancies & February meeting @0.45p / mile)

NEST (clerk’s pension) £28.08

12. To consider the casual vacancies in Gittisham Village & Gittisham Vale
13. To consider the level of Ward representation
14. To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct
15. To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management
16. Clerk’s report
17. For information only; items for the forward agenda
18. To consider any late entry correspondence
19. To note the date of the next two meetings, April tbc and Thursday 1st May 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

31st January 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held in Gittisham Parish Room on Thursday 6th February 2025 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 9th January 2025
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine), and consider contracting a planning consultant
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area
• To consider the scope of future lengthsman work and recruitment

9. To receive a report from the Chair

10. To consider joining the Blackdown Hills Parish Network
11. To approve the February payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £19.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & January meeting; travel Ottery – Cllr Twist’s house 10-mile round trip x2 @0.45p / mile)

DCC Highways £545 (ex VAT) depth gauge for Iron Bridge

Community Heartbeat Trust defib annual support package (Hayne Farm) £162

Blackdown Hills Parish Network annual subscription £25

NEST (clerk’s pension) £28.08

12. To update the parish council’s bank mandate and to add Cllr Rowe as authorised signatory
13. To consider the casual vacancies in Gittisham Village & Gittisham Vale
14. Clerk’s report
15. For information only; items for the forward agenda
16. To consider any late entry correspondence
17. To note the date of the next two meetings, Thursday 7th March and Thursday 3rd April 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

2nd January 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the January Parish Council Meeting to be held in Gittisham Parish Room on Thursday 9th January 2025 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 5^th December 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine), and consider contracting a planning consultant
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area
• To consider the scope of future lengthsman work and remuneration

9. To receive a report from the Chair

10. To approve the January payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & December meeting @0.45p / mile)

Information Commissioner annual membership £35 (direct debit)

Gittisham Gazette printing costs, December 2024 £15

Gittisham PCC, parish room hire Oct-Dec 2024 £30

NEST (clerk’s pension) £28.08

11. To agree the budget for 2025-26
12. To set the precept for 2025-26
13. To consider donations to organisations under S137 and Transport
14. To discuss future projects requiring parish council involvement
15. To consider the casual vacancy in Gittisham Village
16. Clerk’s report
17. For information only; items for the forward agenda
18. To consider any late entry correspondence
19. To note the date of the next two meetings, Thursday 6th February and Thursday 7th March 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

29th November 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the December Parish Council Meeting to be held in Gittisham Parish Room on Thursday 5th December 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 7^th November 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine), and consider contracting a planning consultant
8. To consider the following planning applications:
   • 24/2260/VAR – 1 Hamlet Cottages Weston EX14 3PB – Variation of Condition Number 2 (approved plans) on planning permission 21/2741/VAR (Variation of condition number 2 (approved plans) of application 21/1295/FUL (Demolition of existing workshop to be replaced with a new self-build dwelling) – modified design
   • 24/2200/FUL – 1 Hamlett Close, Gittisham EX14 3FR – Conversion of existing garage to living accommodation, with first floor extension over. Addition of external cladding.
   • 24/2270/FUL – Rapshayes Farm Gittisham EX14 3AB – Remove all external render and re-render with a lime-based mortar and construct enclosed front terrace, retaining walls and gate
   • 24/2271/LBC – Rapshayes Farm Gittisham EX14 3AB – Replace door on front elevation, replace windows on ground floor on south west, north east, north west and south east elevations. Remove all external render and re-render with a lime-based mortar and construct enclosed front terrace, retaining walls and gate
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider the scope of future lengthsman work and remuneration (Cllr Walker)

10. To receive a report from the Chair
11. To approve the December payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & November meeting @0.45p / mile)

Laps Lawns £185, hedge trimming play area

Websites Ahoy, £221.50 migration, website maintenance & purchase of hosting for two years (inv. ref. W24-GPC-2)

NEST (clerk’s pension) £28.08

12. To discuss future projects requiring parish council involvement
13. Clerk’s report
14. For information only; items for the forward agenda
15. To consider any late entry correspondence
16. To note the date of the next two meetings, Thursday 9th January and Thursday 6th February 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

31st October 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the November Parish Council Meeting to be held in Gittisham Village Hall on Thursday 7th November 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 3rd October 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive an update on superfast broadband from Connecting Devon & Somerset
8. To receive a report on the Local Plan (Cllr Valentine) and consider contracting a planning consultant
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider the scope of future lengthsman work and remuneration (Cllr Walker)

10. To receive a report from the Chair
11. To approve the November payments and to note the current bank balance:

F Clampin £254.34 + £10.13 expenses (travel Ottery – Gittisham x3) 

F Clampin £tbc backdated pay under new NALC salary scale 2024-25

RhinoPlay, £166.80 Bubble Perspex safety window for tower slide

Community Heartbeat Trust £324 annual support costs for Gittisham Vale & Gittisham telephone box defibs

Michael Poll play area grass cutting £65 (inv. 10368)

NEST (clerk’s pension) £26.78

12. To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments
13. To review the parish council’s online banking arrangements and update the banking mandate as appropriate
14. To discuss future projects requiring parish council involvement
15. To consider financial support for the 2025 Gittisham village fete
16. To consider Combe Estate’s 10 year Woodland Management Plan for 2025-2035
17. Clerk’s report
18. For information only; items for the forward agenda
19. To consider any late entry correspondence
20. To note the date of the next two meetings, Thursday 5th December 2024 and Thursday 9th January 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

27th September 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the October Parish Council Meeting to be held in Gittisham Parish Room on Thursday 3rd October 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 5th September 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine)
8. To consider the following planning application:
   • 24/1683/FUL – Combe Garden Centre Hayne Lane Gittisham EX14 3PD – Proposed extension to existing building to form dry store area to kitchen and new toilets with new orangery to cafe
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider the scope of future lengthsman work and remuneration (Cllr Walker)

10. To receive a report from the Chair
11. To approve the October payments and to note the current bank balance:

F Clampin £254.34 + £10.13 expenses (travel Ottery – Gittisham x3) 

Gittisham PCC, parish room hire July-September 2024 £37

DALC 2 x Procurement Act training courses (Chair & Clerk) £78 (inv. ref. 5962 & 6001)

Michael Poll play area grass cutting £65 (inv. 10360)

NEST (clerk’s pension) £26.78

12. To review the parish council’s online banking arrangements
13. Clerk’s report
14. For information only; items for the forward agenda
15. To consider any late entry correspondence
16. To note the date of the next two meetings, Thursday 7th November (village hall) and Thursday 5th December 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

29th August 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the September Parish Council Meeting to be held in Gittisham Parish Room on Thursday 5th September 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meetings held on 11th July & 2nd August 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine)
8. To consider use of Gittisham Village Hall for future parish council meetings
9. To consider the following planning application:
   • 23/1631/MFUL – Coastguard Road Ltd Devonshire Road Heathpark Industrial Estate EX14 1SD – Development of 17x commercial units
   • 24/1504/FUL – 6 Honeysuckle Drive Honiton EX14 2YL – Proposed single storey rear extension
10. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider the scope of future lengthsman work and remuneration (Cllr Walker)

11. To receive a report from the Chair
12. To approve the September payments and to note the current bank balance:

F Clampin £254.34 + £20.26 expenses (travel Ottery – Gittisham x6) 

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10349)

NEST (clerk’s pension) £26.78

13. Clerk’s report
14. For information only; items for the forward agenda
15. To consider any late entry correspondence
16. To note the date of the next two meetings, Thursday 3rd October and Thursday 7th November 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin
Clerk to the Council

29th July 2024

Members of Gittisham Parish Council

Dear Councillors

An Extra Ordinary Meeting of Gittisham Parish Council to which you are summoned, will be held on Friday 2nd August at 1800 in Gittisham Parish Room to consider the matters detailed on the Agenda below and make resolutions as appropriate.

Yours faithfully

Carol Hall, Chair, Gittisham Parish Council

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting. 

AGENDA

1. To receive and approve apologies
2. To receive declarations of interest
3. To consider the following planning applications:

• 24/0467/PDR Roebuck Farm Weston EX14 3PB – Prior approval (Class R) for a change of use of agricultural buildings to a flexible commercial use within Classes B8 (Storage and Distribution), and Class E (Commercial, business or service) use.
• 24/1420/MRES Land Off Hayne Lane Gittisham Honiton EX14 3PD – Reserved matters application in respect of matters of appearance, landscaping, layout and scale for the construction of 37 no. residential dwellings and associated garages, infrastructure and landscaping all in association with outline permission 22/1322/MOUT

4. To approve the following payments and to note the current bank balance:

Michael Poll play area grass cutting £65 (inv. 10340)

Gittisham Fete upfront costs (advertising, band, fencing, hall hire etc.) £500

F J Clampin
Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

4th July 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the July Parish Council Meeting to be held in Gittisham Parish Room on Thursday 11th July 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 6th June 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning application:
   • 24/0514/FUL – Land adjacent to Town House, Gittisham EX14 3AJ – Demolition of existing agricultural buildings. Proposed housing scheme for 6no. CLT owned affordable homes for rent, and 3no. Estate-owned open market houses
   • 24/1197/PIP – Land Adjacent To Hamlet House, Nags Head Road, Gittisham – Permission in principle application for the conversion of an existing building into a single dwelling
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including publicity (Cllr Orchard & Cllr Twist)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider the role of the lengthsman, remuneration and any work to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To approve the July payments and to note the current bank balance:

F Clampin £254.34 + £10.13 expenses (travel Ottery – Gittisham x3) 

F Clampin £254.34 (August salary)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10326)

Michael Poll play area grass cutting £65 (inv. 10333)

Green Tech, rewilding materials for Old Elm Road £585

Websites Ahoy, website maintenance £239.17

NEST (clerk’s pension) £26.78

NEST (clerk’s pension, August) £26.78

11. Clerk’s report
12. For information only; items for the forward agenda
13. To consider any late entry correspondence
14. To note the date of the next two meetings, Thursday 5th September and Thursday 3rd October 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

31st May 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Parish Room on Thursday 6^th June 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 2nd May 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning application:
   • 24/0539/LBC 2 Riverside Cottages Gittisham EX14 3AE – Replace existing porch with enlarged lead flat roof porch on south elevation; replace existing extension on north elevation to create bedroom and bathroom and glazed canopy over rear door 
   • 24/0988/FUL Parkers East Gittisham EX14 3AS Proposal to repair and preserve existing brick and timber greenhouse within the curtilage of a listed building
8. To receive an update from Baker Estates on the Hayne Farm development, including the play area and possible footpath routes
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including publicity (Cllr Orchard & Cllr Twist)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

10. To receive a report from the Chair
11. To approve the June payments and to note the current bank balance:

F Clampin £254.34 + £10.13 expenses (travel Ottery – Gittisham x3) 

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £130 (inv. 10316)

Gittisham PCC gazette printing Jan-April 2024, £60

Gittisham PCC parish room hire April-June 2024, £45

Bluechip Payroll, annual internal audit £145

NEST (clerk’s pension) £26.78

12. To receive and note the annual internal audit report
13. To approve the annual governance statement 2023-24
14. To approve the 2023/24 accounting statements
15. To consider the criteria for meeting exemption from the annual limited assurance review 2023-24, and approve the exemption certificate
16. To set and approve the period for the exercise of public rights 2023-24
17. Clerk’s report
18. For information only; items for the forward agenda
19. To consider any late entry correspondence
20. To note the date of the next two meetings, Thursday 4th July and August tbc 2024 at 7.30pm. 

F J Clampin – Clerk