Parish Council agenda 5 May 2021

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

28th April 2021

Local Government Act 1972

NOTICE OF ANNUAL PARISH MEETING FOR GITTISHAM PARISH

NOTICE IS HEREBY GIVEN THAT

The Annual Assembly of the Parish Meeting for Gittisham will be held on Wednesday 5th May 2021 at 7.30pm

The meeting will be open to the public, and accessible using the Zoom details below.

Annual Parish Meeting Agenda

  1. Introduction by Council Chair
  2. Apologies for absence 
  3. Report on the Council’s activities in 2020/21 by the Council Chair
  4. Annual Police Report
  5. County and District representatives’ reports
  6. Reports by village organisations
  7. To consider any matters raised by residents.

Annual Council Meeting Agenda

27th April 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the Annual Council Meeting to be held via Zoom on Wednesday 5th May 2021 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/84002721803?pwd=OUhJNHlCODcwb25PaEJmZy94ZmRWUT09

Meeting ID: 840 0272 1803

Passcode: 612589

  1. To elect a Chair
  2. To receive the Chair’s declaration of Acceptance of Office
  3. To accept and approve apologies
  4. To confirm the Minutes of the Ordinary meeting held on 7th April 2021
  5. To receive the Beat Manager’s report
  6. To receive declarations of interest
  7. To consider actions from last meeting not otherwise on the agenda
  8. To receive reports from County Council and District Council representatives
  9. To consider the following planning applications:

a)             21/0944/FUL Pomeroy House Gittisham Honiton EX14 3AJ Outdoor pool with plant in existing outbuilding and re-grading / landscaping works within the walled garden; localised repairs and reinstatement of section of collapsed garden boundary wall.

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider public access within the parish
  3. To consider and adopt the parish council’s standing orders
  4. To approve the May payments and to note the current bank balance:

F Clampin £224.86 + £1.70 clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. 10072)

Michael Poll play area grass cutting £60 (inv. 10073)

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 2nd June and Wednesday 7th July 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 7 April 2021

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

31st March 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held via Zoom on Wednesday 7th April 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/84221194833?pwd=R3p0NXp0RkVjMDZXSTgwQzNTUTlnZz09

Meeting ID: 842 2119 4833
Passcode: 281519

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 3rd March 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             21/0730/VAR Phases 1 – 4 Hayne Lane Gittisham Variation of condition 1 of application 20/2179/VAR (Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types and/or numbers on plots 132-136, 162-166 and 299-230; design changes to units on plots 92-95, 105-110, 167-170 &172-175; layout changes to plot 137, and; provision of additional parking to plots 167-170

b)             21/0437/MFUL Part Of Honiton Show Ground Nags Head Road Gittisham Use of the land as a caravan site for up to 100 tents, touring caravans and motorhomes from April to October of each year and siting of portable toilets and showers

  1. To consider the following appeals:
    • APP/U1105/W/21/3267702 Land North Of Hamlet House Weston Conversion of agricultural building to dwelling
    • APP/U1105/W/21/3267313 Goldcombe Farm Gittisham EX14 3AB Conversion Of Existing Buildings To Holiday Dwellings (application for removal of Condition 5 of planning permission 84/P0792 to allow year round occupancy of the holiday dwellings and variation of Condition 6 of planning permission 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling)
  2. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider the practicalities of returning to face-to-face meetings from 7th May 2021 including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)
  3. To approve the April payments and to note the current bank balance:

F Clampin £224.86 + £1.32 clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60

DALC 2 x sessions Being a Good Councillor training @£18 each inc VAT (Alex Rowe) £36

DALC annual subscription £167.14

RoSPA play area inspection £107.40

34SP Website hosting £95.40

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 5th May and Wednesday 2nd June 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 3 March 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

25th February 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held via Zoom on Wednesday 3rd March 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/85253542815?pwd=Z3J3cmdMM3Q0eXBFc0ZwdmJjeHJjZz09

Meeting ID: 852 5354 2815

Passcode: 887729

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 3rd February 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/rear storey extension

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices (Cllr Orchard)

b) To receive an update on highways (Cllr Orchard)

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)

d) To receive an update on public transport (Cllr Orchard)

e) To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)

f) To consider climate change measures within the parish (Cllr Twist)

g) To consider parish council support for scam awareness and security (Cllr Twist)

h) To consider limited residential development in the parish (Cllr Valentine)

i) To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)

j) To consider the refurbishment and maintenance of the village play area, and approve the annual play area inspection visit (Cllr Walker)

k) To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

  1. To receive a report from the Chair
  2. To consider updating the parish website to comply with accessibility standards
  3. To approve the internal auditor for 2021-22
  4. To consider the practicalities of returning to face-to-face meetings from 7th May 2021 including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)
  5. To approve the March payments and to note the current bank balance:

F Clampin £224.86 + £1.51 clerk’s salary & expenses

F Clampin £629 reimbursement for laptop computer

F Clampin reimbursement for Microsoft Office £59.99

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60

DALC 2 x sessions Being a Good Councillor training @£18 each inc VAT (Alex Rowe) £36

NEST (clerk’s pension) £22.48

  1. To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy and code of conduct
  2. Clerk’s report
  3. For information only; items for the forward agenda
  4. To consider any late entry correspondence
  5. To note the date of the next two meetings, Wednesday 7th April and Wednesday 5th May 2021 at 7.30pm. 

Parish Council agenda 3 Feb 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

28th January 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held via Zoom on Wednesday 3rd February 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/84274028684?pwd=U3NiMndGbjdSTTg2VCtlYXhUU3Zadz09

Meeting ID: 842 7402 8684
Passcode: 028072

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 6th January 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
  8. a)             20/2656/LBC Winsor Cottage Gittisham EX14 3AS  Ground floor: remove walls in kitchen/breakfast room and install new door and removal of stone cladding around fireplace and under 2no. windows in lounge. First floor: remove and construct walls and doors in bedroom no.4; create door opening from bedroom no.1 onto landing for bathroom; remove and construct walls in bedroom no.1 to create ensuite and replace existing metal stair balustrade with timber balustrade
  9. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider a temporary solution to the absence of a postbox in Gittisham village
  3. To consider the casual vacancy in Gittisham Vale
  4. To consider updating the parish website to comply with accessibility standards
  5. To approve a supplier for the Gittisham play area maintenance contract, 2021-22
  6. To consider the frequency of parish council meetings, and to discuss the practicalities of returning to face-to-face meetings from 7th May 2021
  7. To approve the February payments and to note the current bank balance:

F Clampin £224.86 + £0.66 expenses

F Clampin £650 laptop computer

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Combe Estate play area rent 01/01/2021-25/12/2030 £10

Gittisham PCC (gazette printing 2020) £157

Gittisham PCC (parish room hire) £23.50

Arthur J Gallagher Insurance (lengthsman) £266.81

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 3rd March and Wednesday 7th April 2021 at 7.30pm. 

Parish Council agenda 6 Jan 2021

Clerk to the Council

Ms Fiona Clampin

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

Members of Gittisham Parish Council

You are hereby summoned to attend the January Parish Council Meeting to be held via Zoom on Wednesday 6th January 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/89163712285?pwd=QTN2NGZRaVNrVkdPZzU5aTJuYlRVUT09

Meeting ID: 891 6371 2285
Passcode: 786413
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  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 2nd December 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
  8. a)             20/2657/FUL 26 Cypress Close Honiton EX14 2YW  Construction of single storey rear extension

b)             20/2437/FUL 2 Hamlet Cottages Weston EX14 3PB Construction of single storey rear extension

c)             20/2751/FUL Land At The West End Of Devonshire Road Heathpark Industrial Estate Honiton Construction of single storey industrial unit for use classes E, B2 & B8 including alterations to car park layout approved under 07/3056/MFUL

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices

b) To receive an update on highways

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)

d) To receive an update on public transport (Cllr Orchard)

e) To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)

f) To consider climate change measures within the parish (Cllr Twist)

g) To consider parish council support for scam awareness and security (Cllr Twist)

h) To consider limited residential development in the parish (Cllr Valentine)

i) To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)

j) To consider the refurbishment and maintenance of the village play area (Cllr Walker)

k) To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

  1. To receive a report from the Chair
  2. To consider the casual vacancy in Gittisham Vale
  3. To agree the budget for 2021-22
  4. To set the precept for 2021-22
  5. To approve the January payments and to note the current bank balance:

F Clampin £224.86 + £0.65 expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Information Commissioner annual membership £40

Clare Bryden (Websites Ahoy) maintenance £17.50

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 3rd February and Wednesday 3rd March 2021 at 7.30pm. 

Parish Council agenda 2 Dec 2020

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

26th November 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the November Parish Council Meeting to be held via Zoom on Wednesday 2nd December 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/89084699589?pwd=cjlvcVNXYlNSTHloRFdDYzBBUGZ2Zz09

Meeting ID: 890 8469 9589

Passcode: 651171

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 4th November 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             20/2179/VAR Land West of Hayne Lane Gittisham Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types on plots 235-239 from apartments to 4 x 2 bed and 1 x 3 bed dwellings, amend the shape and size of the rear gardens associated with plots 234 and 240, and allow for a garage to be constructed serving plot 235.

b)             20/1726/FUL 1 Hamlet Cottages Weston EX14 3PB Change of use of an existing workshop (use Class B1(c)) to a residential dwelling (use class C3) with minor alterations

  • To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Wilkins)
  • To receive an update on highways (Cllr Wilkins)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To review the current state of gazette distribution and remuneration
  3. To approve and sign the annual CIL report 2019/20
  4. To approve the December payments and to note the current bank balance:

F Clampin £224.86

Len Abbott lengthsman work, 10.5 hours @ 14/ hr £147

Peter Sellick gazette distribution £26.66

Community Heartbeat Trust annual support cost for two defibrillators £324

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 6th January and Wednesday 3rd February 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 4 Nov 2020

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

29th October 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the November Parish Council Meeting to be held via Zoom on Wednesday 4th November 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/87073125884?pwd=OWU5bU4vQzM1c0ptRVIyQ3g0L0Z6Zz09

Meeting ID: 870 7312 5884

Passcode: 763865

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 7th October 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Wilkins)
  • To receive an update on highways (Cllr Wilkins)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist / Cllr Wilkins)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

8. To receive a report from the Chair

9. To consider the purchase of a computer for the parish clerk

10. To amend the standing orders to allow for a secret ballot on a co-option vote

11. To amend the Covid standing orders to allow for secret ballots at remote meetings to be carried out by text/private message

12. To consider candidates for the Gittisham Village councillor vacancy and proceed to co-option as appropriate

13. To approve the November payments and to note the current bank balance:

F Clampin £224.86 + £3.60 expenses

F Clampin £373.14 HMRC tax rebate

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll grass cutting (inv. ref 10054) £60

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 2nd December 2020 and Wednesday 6th January 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 7 Oct 2020

GITTISHAM PARISH COUNCIL
Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk
1st October 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the October Parish Council Meeting to be held via Zoom on Wednesday 7th October 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/85983988664?pwd=NXJrbGM1dUl5SjBJTW1Xb2paRm5YQT09

Meeting ID: 859 8398 8664

Passcode: 133457

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 2nd September 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To receive reports from County Council and District Council representatives
  6. To note the latest planning decision notices
  7. To consider the following planning applications:
  8. a) 20/1726/FUL – 1 Hamlet Cottages Weston Honiton EX14 3PB Change of use of an existing workshop (use Class B1(c)) to a residential dwelling (use class C3) with minor alterations
  9. To consider the parish council response to the COVID-19 outbreak
  10. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
  11. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
  12. To consider climate change measures within the parish
  13. To consider limited residential development in the parish
  14. To consider the parish emergency plan
  15. To consider the purchase of a defibrillator for the Hayne Farm development
  16. To consider the refurbishment and maintenance of the play area
  17. To consider the purchase of a computer for the parish clerk
  18. To consider the parish website
  19. To consider the distribution of the Gittisham Gazette
  20. To consider liaising with other local parish councils
  21. To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments
  22. To review the bank signatories and update the mandate as appropriate
  23. To approve the October payments and to note the current bank balance:

F Clampin £224.86 + £3.60 expenses

F Clampin remainder of backdated pay to 1st April 2020 at new rate £30.33

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Andy Wilkins reimbursement for play area hygiene material £4.68

Michael Poll grass cutting (inv. ref 10041) £60

Michael Poll grass cutting (inv. ref 10045) £60

NEST (pension) £22.48

24. To consider any late entry correspondence

25. Matters to be reported to DCC/EDDC

26. For information only; items for the forward agenda

27. Clerk’s report

28. To note the date of the next two meetings, Wednesday 4th November and Wednesday 2nd December 2020 at 7.30pm

F J Clampin – Clerk

Parish Council agenda 2 Sept 2020

GITTISHAM PARISH COUNCIL
Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk
26th August 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the September Parish Council Meeting to be held via Zoom on Wednesday 2nd September 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting. https://us02web.zoom.us/j/85969258744?pwd=RkRNMTFnbElEcjZSdnB0OWY0ZXdmUT09 Meeting ID: 859 6925 8744. Passcode: 650728

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 1st July 2020 and 24th July 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To receive reports from County Council and District Council representatives
  6. To note the latest planning decision notices
  7. To consider the following planning applications:
  8. a) 20/1600/FUL – 11 Ferndale Close Honiton EX14 2YN Construction of single storey rear extension and provision of render
  9. To consider the parish council response to the COVID-19 outbreak
  10. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
  11. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
  12. To consider maintenance of the play area, including regular safety inspections
  13. To consider climate change measures within the parish
  14. To consider limited residential development in the parish
  15. To consider the parish emergency plan
  16. To consider the issue of dog waste in the parish and action as appropriate
  17. To consider the casual vacancy in Gittisham Village ward
  18. To consider the purchase of a defibrillator for the Hayne Farm development
  19. To consider the purchase of a computer for the parish clerk
  20. To consider updating the parish website to comply with accessibility standards by 23rd September 2020
  21. To review parish councillors’ roles and responsibilities
  22. To consider liaising with other local parish councils
  23. To approve the September payments and to note the current bank balance:

F Clampin £218.79
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll grass cutting (inv. ref 10031) £60
Michael Poll grass cutting (inv. ref 10036) £60
Andy Wilkins £54.04
NEST (pension) £17.50

  1. To consider any late entry correspondence
  2. Matters to be reported to DCC/EDDC
  3. For information only; items for the forward agenda
  4. Clerk’s report
  5. To note the date of the next two meetings, Wednesday 7th October and Wednesday 4th November 2020 at 7.30pm.

F J Clampin – Clerk

Parish Council extra ordinary meeting agenda 24 July 2020

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk

20th July 2020

Members of Gittisham Parish Council

Dear Councillors

An Extra Ordinary Meeting of Gittisham Parish Council to which you are summoned, will be held on FRIDAY 24th JULY 2020 AT 11.30am via Zoom to consider the matters detailed on the Agenda below and make resolutions as appropriate.

Yours faithfully

Carol Hall, Chair, Gittisham Parish Council

Join Zoom Meeting. https://us02web.zoom.us/j/85969258744?pwd=RkRNMTFnbElEcjZSdnB0OWY0ZXdmUT09 Meeting ID: 859 6925 8744. Passcode: 650728

AGENDA

  1. To receive and approve apologies
  2. To receive declarations of interest
  3. To consider the following planning applications:

a) 20/1404/V106 Land Adjacent to Hayne Farm, Hayne Lane, Gittisham – Variation of requirement for affordable housing and other obligations in Section 106 Agreement pursuant to application 13/2744/MOUT

b) 20/1380/PDQ Land North Of Hamlet House Hamlet House Weston – Conversion of agricultural building to dwelling

  1. To consider the re-opening of Gittisham’s play area

F J Clampin
Clerk