Parish Council Agenda

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

27th September 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the October Parish Council Meeting to be held in Gittisham Parish Room on Thursday 3rd October 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 5th September 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine)
8. To consider the following planning application:
   • 24/1683/FUL – Combe Garden Centre Hayne Lane Gittisham EX14 3PD – Proposed extension to existing building to form dry store area to kitchen and new toilets with new orangery to cafe
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider the scope of future lengthsman work and remuneration (Cllr Walker)

10. To receive a report from the Chair
11. To approve the October payments and to note the current bank balance:

F Clampin £254.34 + £10.13 expenses (travel Ottery – Gittisham x3) 

Gittisham PCC, parish room hire July-September 2024 £37

DALC 2 x Procurement Act training courses (Chair & Clerk) £78 (inv. ref. 5962 & 6001)

Michael Poll play area grass cutting £65 (inv. 10360)

NEST (clerk’s pension) £26.78

12. To review the parish council’s online banking arrangements
13. Clerk’s report
14. For information only; items for the forward agenda
15. To consider any late entry correspondence
16. To note the date of the next two meetings, Thursday 7th November (village hall) and Thursday 5th December 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

29th August 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the September Parish Council Meeting to be held in Gittisham Parish Room on Thursday 5th September 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meetings held on 11th July & 2nd August 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine)
8. To consider use of Gittisham Village Hall for future parish council meetings
9. To consider the following planning application:
   • 23/1631/MFUL – Coastguard Road Ltd Devonshire Road Heathpark Industrial Estate EX14 1SD – Development of 17x commercial units
   • 24/1504/FUL – 6 Honeysuckle Drive Honiton EX14 2YL – Proposed single storey rear extension
10. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider the scope of future lengthsman work and remuneration (Cllr Walker)

11. To receive a report from the Chair
12. To approve the September payments and to note the current bank balance:

F Clampin £254.34 + £20.26 expenses (travel Ottery – Gittisham x6) 

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10349)

NEST (clerk’s pension) £26.78

13. Clerk’s report
14. For information only; items for the forward agenda
15. To consider any late entry correspondence
16. To note the date of the next two meetings, Thursday 3rd October and Thursday 7th November 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin
Clerk to the Council

29th July 2024

Members of Gittisham Parish Council

Dear Councillors

An Extra Ordinary Meeting of Gittisham Parish Council to which you are summoned, will be held on Friday 2nd August at 1800 in Gittisham Parish Room to consider the matters detailed on the Agenda below and make resolutions as appropriate.

Yours faithfully

Carol Hall, Chair, Gittisham Parish Council

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting. 

AGENDA

1. To receive and approve apologies
2. To receive declarations of interest
3. To consider the following planning applications:

• 24/0467/PDR Roebuck Farm Weston EX14 3PB – Prior approval (Class R) for a change of use of agricultural buildings to a flexible commercial use within Classes B8 (Storage and Distribution), and Class E (Commercial, business or service) use.
• 24/1420/MRES Land Off Hayne Lane Gittisham Honiton EX14 3PD – Reserved matters application in respect of matters of appearance, landscaping, layout and scale for the construction of 37 no. residential dwellings and associated garages, infrastructure and landscaping all in association with outline permission 22/1322/MOUT

4. To approve the following payments and to note the current bank balance:

Michael Poll play area grass cutting £65 (inv. 10340)

Gittisham Fete upfront costs (advertising, band, fencing, hall hire etc.) £500

F J Clampin
Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

4th July 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the July Parish Council Meeting to be held in Gittisham Parish Room on Thursday 11th July 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 6th June 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning application:
   • 24/0514/FUL – Land adjacent to Town House, Gittisham EX14 3AJ – Demolition of existing agricultural buildings. Proposed housing scheme for 6no. CLT owned affordable homes for rent, and 3no. Estate-owned open market houses
   • 24/1197/PIP – Land Adjacent To Hamlet House, Nags Head Road, Gittisham – Permission in principle application for the conversion of an existing building into a single dwelling
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including publicity (Cllr Orchard & Cllr Twist)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider the role of the lengthsman, remuneration and any work to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To approve the July payments and to note the current bank balance:

F Clampin £254.34 + £10.13 expenses (travel Ottery – Gittisham x3) 

F Clampin £254.34 (August salary)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10326)

Michael Poll play area grass cutting £65 (inv. 10333)

Green Tech, rewilding materials for Old Elm Road £585

Websites Ahoy, website maintenance £239.17

NEST (clerk’s pension) £26.78

NEST (clerk’s pension, August) £26.78

11. Clerk’s report
12. For information only; items for the forward agenda
13. To consider any late entry correspondence
14. To note the date of the next two meetings, Thursday 5th September and Thursday 3rd October 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

31st May 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Parish Room on Thursday 6^th June 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 2nd May 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning application:
   • 24/0539/LBC 2 Riverside Cottages Gittisham EX14 3AE – Replace existing porch with enlarged lead flat roof porch on south elevation; replace existing extension on north elevation to create bedroom and bathroom and glazed canopy over rear door 
   • 24/0988/FUL Parkers East Gittisham EX14 3AS Proposal to repair and preserve existing brick and timber greenhouse within the curtilage of a listed building
8. To receive an update from Baker Estates on the Hayne Farm development, including the play area and possible footpath routes
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including publicity (Cllr Orchard & Cllr Twist)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

10. To receive a report from the Chair
11. To approve the June payments and to note the current bank balance:

F Clampin £254.34 + £10.13 expenses (travel Ottery – Gittisham x3) 

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £130 (inv. 10316)

Gittisham PCC gazette printing Jan-April 2024, £60

Gittisham PCC parish room hire April-June 2024, £45

Bluechip Payroll, annual internal audit £145

NEST (clerk’s pension) £26.78

12. To receive and note the annual internal audit report
13. To approve the annual governance statement 2023-24
14. To approve the 2023/24 accounting statements
15. To consider the criteria for meeting exemption from the annual limited assurance review 2023-24, and approve the exemption certificate
16. To set and approve the period for the exercise of public rights 2023-24
17. Clerk’s report
18. For information only; items for the forward agenda
19. To consider any late entry correspondence
20. To note the date of the next two meetings, Thursday 4th July and August tbc 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

25th April 2024

Local Government Act 1972

NOTICE OF ANNUAL PARISH MEETING FOR GITTISHAM PARISH

NOTICE IS HEREBY GIVEN THAT

The Annual Assembly of the Parish Meeting for Gittisham will be held in the parish room on Thursday 2nd May 2024 at 7.30pm

The meeting will be open to the public.

Annual Parish Meeting Agenda

1. Introduction by Council Chair
2. Apologies for absence 
3. Report on the Council’s activities in 2023/24 by the Council Chair
4. Annual Police Report
5. County and District representatives’ reports
6. Reports by village organisations
7. To consider any matters raised by residents.

Annual Council Meeting Agenda

25th April 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the Annual Council Meeting to be held in Gittisham Parish Room on Thursday 2nd May 2024 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To elect a Chair
2. To elect a Vice Chair
3. To receive the Chair’s & Vice Chair’s declaration of Acceptance of Office
4. To accept and approve apologies
5. To confirm the Minutes of the Ordinary meeting held on 4^th April 2024
6. To receive the Beat Manager’s report
7. To receive declarations of interest
8. To consider actions from last meeting not otherwise on the agenda
9. To receive reports from County Council and District Council representatives
10. To consider the application for a proposed upgrade to the existing radio base station installation at CS_121551, SWEB Tower EX14 3TZ (NGR: E314620, N096545)
11. To consider the following planning application: 24/0539/LBC 2 Riverside Cottages Gittisham EX14 3AE – Replace existing porch with enlarged lead flat roof porch on south elevation; replace existing extension on north elevation to create bedroom and bathroom and glazed canopy over rear door | 
12. To consider a response to Honiton Town Council’s request to identify projects for the 2nd tranche of S106 funds
13. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including publicity (Cllr Orchard & Cllr Twist)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

14. To receive a report from the Chair
15. To consider and adopt the parish council’s standing orders
16. To review the parish council’s fixed asset register
17. To approve the May payments and to note the current bank balance:

F Clampin £254.34 + £16.85 expenses (travel Ottery – Gittisham 7.5-mile round trip x 5 for agendas, minutes & police election notices in March & April @0.45p / mile)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10300)

Alvian Ltd play area annual safety inspection £102 (inv. 1068)

Community First Trading annual insurance policy £420.44 [tbc]

NEST (clerk’s pension) £26.78

 

18. Clerk’s report
19. For information only; items for the forward agenda
20. To consider any late entry correspondence
21. To note the date of the next two meetings, Thursday 6th June and Thursday 4th July 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

15 Batts Lane

Ottery St Mary

EX11 1EY

07899 932620

27th March 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the April Parish Council Meeting to be held in Gittisham Parish Room on Thursday 4th April 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 7th March 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • a) 24/0652/TRE – 1 Beaumonts Cottages, Gittisham EX14 3AG – T1, Willow: pollard to approximately 8m above ground level; maximum diameter cuts of 20cm; western limb over building; reduce to 3m off main stem
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, inc publicity (Cllr Orchard / Cllr Twist)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Powell / Cllr Rowe)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To approve the April payments and to note the current bank balance:

F Clampin £254.34 clerk’s salary & expenses tbc

Len Abbott lengthsman work £tbc

Len Abbott expenses £tbc

34SP.com web hosting renewal £119.40

34SP.com domain name registration £15

Gittisham PCC electricity bill [parish council use] £21.10

Michael Poll, play area grass cutting £65 (inv. ref. 10291)

DALC annual subscription £348

NEST (clerk’s pension) £26.78 

11. Clerk’s report
12. For information only; items for the forward agenda
13. To consider any late entry correspondence
14. To note the date of the next two meetings, Thursday 2nd May and Thursday 6^th June 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

1st March 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held in Gittisham Parish Room on Thursday 7th March 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 1st February 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • a) 23/1199/MFUL – Land at Weston Park Devonshire Road – Construction of new industrial units (Use Class B2)
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, inc publicity (Cllr Orchard / Cllr Twist)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village, including a report from a meeting on 21st February with Combe Estate (Cllr Powell / Cllr Rowe)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To approve the March payments and to note the current bank balance:

F Clampin £254.34 clerk’s salary & expenses tbc

Len Abbott lengthsman work £tbc

Len Abbott expenses £tbc

NEST (clerk’s pension) £26.78 

11. To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct
12. To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management
13. Clerk’s report
14. For information only; items for the forward agenda
15. To consider any late entry correspondence
16. To note the date of the next two meetings, Thursday 4th April and Thursday 2nd May 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

26th January 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held in Gittisham Parish Room on Thursday 1st February 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 4th January 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • a) 24/0055/TRE – 8 Campion Way Honiton EX14 2YR – T1, Oak approx 14 metres high and 14 metres wide at all points; to pollard back to previous pollard position when work last carried out in 2016.
   • b) 24/0019/VAR – Rapshayes Farm Gittisham EX14 3AB – Variation of condition 2 (approved plans) of planning permission 20/0782/LBC (Conversion of barn to holiday accommodation) to change the proposed roof covering from clay roman tiles to natural slate
   • c) 23/2583/VAR – Rapshayes Farm Gittisham EX14 3AB – Variation of Condition 2 (approved plans) of planning permission 20/0781/FUL (Conversion of barn to holiday accommodation) to change the proposed roof covering from clay roman tiles to natural slate
   • d) 23/2725/FUL – Kings Arms Farm Nags Head Road Gittisham EX14 3AP – House of multiple occupation (HMO), that provides individual living-rooms for vulnerable people; the facility includes communal areas for socialising, cooking and dining set with private and secure gardens
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, inc publicity (Cllr Orchard / Cllr Twist)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a footpath linking Hayne Farm with Gittisham village (all)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To approve the February payments and to note the current bank balance:

F Clampin £254.34 clerk’s salary & expenses tbc

Len Abbott lengthsman work £tbc

Len Abbott expenses £tbc

Arthur J Gallagher Insurance (lengthsman cover) £308.42

Gittisham PCC £30 gazette printing Nov & Dec 2023

NEST (clerk’s pension) £26.78 

11. To approve a supplier for the Gittisham play area maintenance contract for 2024/25
12. Clerk’s report
13. For information only; items for the forward agenda
14. To consider any late entry correspondence
15. To note the date of the next two meetings, Thursday 7th March and Thursday 4th April 2024 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

28th December 2023

Members of Gittisham Parish Council

You are hereby summoned to attend the January Parish Council Meeting to be held in Gittisham Parish Room on Thursday 4th January 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 7th December 2023
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive an update from All Points Fibre (formerly Jurassic Fibre) on superfast broadband
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, inc publicity (Cllr Orchard / Cllr Twist)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider updating the parish emergency plan (Cllr Orchard)
• To consider the creation of a footpath linking Hayne Farm with Gittisham village (all)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To consider donations to organisations under S137 and Transport
11. To approve the January payments and to note the current bank balance:

F Clampin £254.34 clerk’s salary & expenses tbc

F Clampin 9 months’ backdated pay for 2023-24 at new NALC hourly rate, SCP12 £175.50

Len Abbott lengthsman work £tbc

Len Abbott expenses £tbc

Information Commissioner annual membership £40

Websites Ahoy support & maintenance during 2023 (inv. ref. W23-GPC-2) £81.67

NEST (clerk’s pension) £26.78 

12. To agree the budget for 2024-25
13. To set the precept for 2024-25
14. To update the parish council’s bank mandate
15. To consider entering into the grant funding agreement with East Devon District Council (S106 monies) relating to land at Gittisham play area, money for outdoor table tennis table
16. To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales for 2023-24 (pub. Nov 2023), and associated pension payments
17. Clerk’s report
18. For information only; items for the forward agenda
19. To consider any late entry correspondence
20. To note the date of the next two meetings, February tbc and Thursday 7th March 2024 at 7.30pm. 

F J Clampin – Clerk