Parish Council agenda 4 August 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

29th July 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the August Parish Council Meeting to be held in Gittisham Village Hall on Wednesday 4th August 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines  If any member of the public wishes to join by Zoom, please contact the clerk.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

Zoom link tbc

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 7th July 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the rollout of superfast broadband, and a presentation by Airband
  8. To consider the following planning applications:
    • 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room. (amended plans)
    • 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room (amended plans)
    • 21/1756/FUL Land Adjoining Combe Garden Centre Gittisham Erection of a storage building on land adjacent to Coombe Garden Centre for the storage of stock
  9. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  10. To receive a report from the Chair
  11. To consider traffic speeds in Gittisham village
  12. To approve the August payments and to note the current bank balance:

F Clampin £224.86 + £18.65 (stamps, stickers, thank you card) clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. ref 10098)

Peter Orchard – Kompan replacement swings & chains £666

Gittisham Parish Hall – July hire £10

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 1st September and Wednesday 6th October 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 7 July 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

mailto:gittishamparishcouncil@gmail.com

1st July 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the July Parish Council Meeting to be held in Gittisham Village Hall on Wednesday 7th July 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  A maximum of six people is allowed in the space.  If any member of the public wishes to join by Zoom, please contact the clerk.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

Join Zoom Meeting
https://us02web.zoom.us/j/87103155591?pwd=T05TVzhPQ0pPM3ZvWkRQTzdiVmVwQT09

Meeting ID: 871 0315 5591
Passcode: 474423

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 10th June 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the rollout of superfast broadband, and a presentation by Airband
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    1. To note the latest planning decision notices (Cllr Orchard)
    2. To receive an update on highways (Cllr Orchard)
    3. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    4. To receive an update on public transport (Cllr Orchard)
    5. To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    6. To consider climate change measures within the parish (Cllr Twist)
    7. To consider parish council support for scam awareness and security (Cllr Twist)
    8. To consider limited residential development in the parish (Cllr Valentine)
    9. To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    10. To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    11. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider the purchase of a copier or printer for the Gittisham Gazette
  3. To approve the appointment of Alison Marshall as internal auditor for 2021-22
  4. To approve the July payments and to note the current bank balance:

F Clampin £224.86 + £1.51 (stamps) clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. ref tbc)

Michael Poll play area grass cutting £60 (inv. ref tbc)

Gittisham Village Hall hire (June 2021) £10

Websites Ahoy (inv. ref W21-GPC-1) £195

Kompan replacement swings & chains £737.02

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 4th August and Wednesday 1st September 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 10 June 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

4th June 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Village Hall on Thursday 10th June 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  A maximum of six people is allowed in the space.  If any member of the public wishes to join by Zoom, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/88075229137?pwd=RE9aOXk5R1d6QXBoc21MZjJwS1R2dz09

Meeting ID: 880 7522 9137
Passcode: 870415

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 5th May 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 21/0945/LBC Pomeroy House Gittisham EX14 3AJ Localised repairs and reinstatement of section of collapsed garden boundary wall.
    • 21/1354/VAR Coign Cottage Gittisham EX14 3AB Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans
    • 21/1295/FUL 1 Hamlet Cottages Weston EX14 3PB Demolition of existing workshop to be replaced with a new self-build dwelling
    • 21/1420/VAR Unit 5 Weston Park Devonshire Road Heathpark Industrial Estate Honiton EX14 1ST Variation of condition 1 (extension to opening hours) of 19/2150/VAR
    • 21/1350/FUL Land West of Devonshire Road Heathpark Industrial Estate Honiton Construction of two storey offices (Unit D) for Use Class E (g) (i), alterations to car park layout, and internal access. Installation of covered bike store to front
    • 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room.
    • 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  9. To receive a report from the Chair
  10. To consider the purchase of a copier or printer for the Gittisham Gazette
  11. To approve the June payments and to note the current bank balance:

F Clampin £224.86 clerk’s salary

F Clampin £44.25 (part reimbursement for Microsoft Office 2019)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. 10084)

Michael Poll play area grass cutting £60 (inv. 10077)

Alison Marshall internal audit inv ref 21/033 £150

Community First Insurance £495.17

NEST (clerk’s pension) £22.48

  1. To receive and note the annual internal audit report
  2. To approve the annual governance statement 2020-21
  3. To approve the 2020/21 accounting statements
  4. To consider the criteria for meeting exemption from the annual limited assurance review 2020-21, and approve the exemption certificate
  5. To set and approve the period for the exercise of public rights 2020-21
  6. Clerk’s report
  7. For information only; items for the forward agenda
  8. To consider any late entry correspondence
  9. To note the date of the next two meetings, Wednesday 7th July and August 2021 tbc at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 5 May 2021

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

28th April 2021

Local Government Act 1972

NOTICE OF ANNUAL PARISH MEETING FOR GITTISHAM PARISH

NOTICE IS HEREBY GIVEN THAT

The Annual Assembly of the Parish Meeting for Gittisham will be held on Wednesday 5th May 2021 at 7.30pm

The meeting will be open to the public, and accessible using the Zoom details below.

Annual Parish Meeting Agenda

  1. Introduction by Council Chair
  2. Apologies for absence 
  3. Report on the Council’s activities in 2020/21 by the Council Chair
  4. Annual Police Report
  5. County and District representatives’ reports
  6. Reports by village organisations
  7. To consider any matters raised by residents.

Annual Council Meeting Agenda

27th April 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the Annual Council Meeting to be held via Zoom on Wednesday 5th May 2021 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/84002721803?pwd=OUhJNHlCODcwb25PaEJmZy94ZmRWUT09

Meeting ID: 840 0272 1803

Passcode: 612589

  1. To elect a Chair
  2. To receive the Chair’s declaration of Acceptance of Office
  3. To accept and approve apologies
  4. To confirm the Minutes of the Ordinary meeting held on 7th April 2021
  5. To receive the Beat Manager’s report
  6. To receive declarations of interest
  7. To consider actions from last meeting not otherwise on the agenda
  8. To receive reports from County Council and District Council representatives
  9. To consider the following planning applications:

a)             21/0944/FUL Pomeroy House Gittisham Honiton EX14 3AJ Outdoor pool with plant in existing outbuilding and re-grading / landscaping works within the walled garden; localised repairs and reinstatement of section of collapsed garden boundary wall.

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider public access within the parish
  3. To consider and adopt the parish council’s standing orders
  4. To approve the May payments and to note the current bank balance:

F Clampin £224.86 + £1.70 clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. 10072)

Michael Poll play area grass cutting £60 (inv. 10073)

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 2nd June and Wednesday 7th July 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 7 April 2021

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

31st March 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held via Zoom on Wednesday 7th April 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/84221194833?pwd=R3p0NXp0RkVjMDZXSTgwQzNTUTlnZz09

Meeting ID: 842 2119 4833
Passcode: 281519

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 3rd March 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             21/0730/VAR Phases 1 – 4 Hayne Lane Gittisham Variation of condition 1 of application 20/2179/VAR (Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types and/or numbers on plots 132-136, 162-166 and 299-230; design changes to units on plots 92-95, 105-110, 167-170 &172-175; layout changes to plot 137, and; provision of additional parking to plots 167-170

b)             21/0437/MFUL Part Of Honiton Show Ground Nags Head Road Gittisham Use of the land as a caravan site for up to 100 tents, touring caravans and motorhomes from April to October of each year and siting of portable toilets and showers

  1. To consider the following appeals:
    • APP/U1105/W/21/3267702 Land North Of Hamlet House Weston Conversion of agricultural building to dwelling
    • APP/U1105/W/21/3267313 Goldcombe Farm Gittisham EX14 3AB Conversion Of Existing Buildings To Holiday Dwellings (application for removal of Condition 5 of planning permission 84/P0792 to allow year round occupancy of the holiday dwellings and variation of Condition 6 of planning permission 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling)
  2. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider the practicalities of returning to face-to-face meetings from 7th May 2021 including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)
  3. To approve the April payments and to note the current bank balance:

F Clampin £224.86 + £1.32 clerk’s salary & expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60

DALC 2 x sessions Being a Good Councillor training @£18 each inc VAT (Alex Rowe) £36

DALC annual subscription £167.14

RoSPA play area inspection £107.40

34SP Website hosting £95.40

NEST (clerk’s pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 5th May and Wednesday 2nd June 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 3 March 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

25th February 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held via Zoom on Wednesday 3rd March 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/85253542815?pwd=Z3J3cmdMM3Q0eXBFc0ZwdmJjeHJjZz09

Meeting ID: 852 5354 2815

Passcode: 887729

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 3rd February 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/rear storey extension

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices (Cllr Orchard)

b) To receive an update on highways (Cllr Orchard)

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)

d) To receive an update on public transport (Cllr Orchard)

e) To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)

f) To consider climate change measures within the parish (Cllr Twist)

g) To consider parish council support for scam awareness and security (Cllr Twist)

h) To consider limited residential development in the parish (Cllr Valentine)

i) To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)

j) To consider the refurbishment and maintenance of the village play area, and approve the annual play area inspection visit (Cllr Walker)

k) To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

  1. To receive a report from the Chair
  2. To consider updating the parish website to comply with accessibility standards
  3. To approve the internal auditor for 2021-22
  4. To consider the practicalities of returning to face-to-face meetings from 7th May 2021 including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)
  5. To approve the March payments and to note the current bank balance:

F Clampin £224.86 + £1.51 clerk’s salary & expenses

F Clampin £629 reimbursement for laptop computer

F Clampin reimbursement for Microsoft Office £59.99

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60

DALC 2 x sessions Being a Good Councillor training @£18 each inc VAT (Alex Rowe) £36

NEST (clerk’s pension) £22.48

  1. To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy and code of conduct
  2. Clerk’s report
  3. For information only; items for the forward agenda
  4. To consider any late entry correspondence
  5. To note the date of the next two meetings, Wednesday 7th April and Wednesday 5th May 2021 at 7.30pm. 

Parish Council agenda 3 Feb 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

28th January 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held via Zoom on Wednesday 3rd February 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/84274028684?pwd=U3NiMndGbjdSTTg2VCtlYXhUU3Zadz09

Meeting ID: 842 7402 8684
Passcode: 028072

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 6th January 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
  8. a)             20/2656/LBC Winsor Cottage Gittisham EX14 3AS  Ground floor: remove walls in kitchen/breakfast room and install new door and removal of stone cladding around fireplace and under 2no. windows in lounge. First floor: remove and construct walls and doors in bedroom no.4; create door opening from bedroom no.1 onto landing for bathroom; remove and construct walls in bedroom no.1 to create ensuite and replace existing metal stair balustrade with timber balustrade
  9. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider a temporary solution to the absence of a postbox in Gittisham village
  3. To consider the casual vacancy in Gittisham Vale
  4. To consider updating the parish website to comply with accessibility standards
  5. To approve a supplier for the Gittisham play area maintenance contract, 2021-22
  6. To consider the frequency of parish council meetings, and to discuss the practicalities of returning to face-to-face meetings from 7th May 2021
  7. To approve the February payments and to note the current bank balance:

F Clampin £224.86 + £0.66 expenses

F Clampin £650 laptop computer

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Combe Estate play area rent 01/01/2021-25/12/2030 £10

Gittisham PCC (gazette printing 2020) £157

Gittisham PCC (parish room hire) £23.50

Arthur J Gallagher Insurance (lengthsman) £266.81

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 3rd March and Wednesday 7th April 2021 at 7.30pm. 

Parish Council agenda 6 Jan 2021

Clerk to the Council

Ms Fiona Clampin

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

Members of Gittisham Parish Council

You are hereby summoned to attend the January Parish Council Meeting to be held via Zoom on Wednesday 6th January 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/89163712285?pwd=QTN2NGZRaVNrVkdPZzU5aTJuYlRVUT09

Meeting ID: 891 6371 2285
Passcode: 786413
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  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 2nd December 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
  8. a)             20/2657/FUL 26 Cypress Close Honiton EX14 2YW  Construction of single storey rear extension

b)             20/2437/FUL 2 Hamlet Cottages Weston EX14 3PB Construction of single storey rear extension

c)             20/2751/FUL Land At The West End Of Devonshire Road Heathpark Industrial Estate Honiton Construction of single storey industrial unit for use classes E, B2 & B8 including alterations to car park layout approved under 07/3056/MFUL

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices

b) To receive an update on highways

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)

d) To receive an update on public transport (Cllr Orchard)

e) To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)

f) To consider climate change measures within the parish (Cllr Twist)

g) To consider parish council support for scam awareness and security (Cllr Twist)

h) To consider limited residential development in the parish (Cllr Valentine)

i) To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)

j) To consider the refurbishment and maintenance of the village play area (Cllr Walker)

k) To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

  1. To receive a report from the Chair
  2. To consider the casual vacancy in Gittisham Vale
  3. To agree the budget for 2021-22
  4. To set the precept for 2021-22
  5. To approve the January payments and to note the current bank balance:

F Clampin £224.86 + £0.65 expenses

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Information Commissioner annual membership £40

Clare Bryden (Websites Ahoy) maintenance £17.50

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 3rd February and Wednesday 3rd March 2021 at 7.30pm. 

Parish Council agenda 2 Dec 2020

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

26th November 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the November Parish Council Meeting to be held via Zoom on Wednesday 2nd December 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/89084699589?pwd=cjlvcVNXYlNSTHloRFdDYzBBUGZ2Zz09

Meeting ID: 890 8469 9589

Passcode: 651171

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 4th November 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             20/2179/VAR Land West of Hayne Lane Gittisham Variation of condition 1 of application 18/0454/MRES (Proposed construction of 291 no. dwellings and associated parking, garages, roads, drainage and landscaping (approval of reserved matters pursuant to outline planning permission 13/2744/MOUT), amended proposal to reduce total number of units from 300 to 291) to amend unit types on plots 235-239 from apartments to 4 x 2 bed and 1 x 3 bed dwellings, amend the shape and size of the rear gardens associated with plots 234 and 240, and allow for a garage to be constructed serving plot 235.

b)             20/1726/FUL 1 Hamlet Cottages Weston EX14 3PB Change of use of an existing workshop (use Class B1(c)) to a residential dwelling (use class C3) with minor alterations

  • To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Wilkins)
  • To receive an update on highways (Cllr Wilkins)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To review the current state of gazette distribution and remuneration
  3. To approve and sign the annual CIL report 2019/20
  4. To approve the December payments and to note the current bank balance:

F Clampin £224.86

Len Abbott lengthsman work, 10.5 hours @ 14/ hr £147

Peter Sellick gazette distribution £26.66

Community Heartbeat Trust annual support cost for two defibrillators £324

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 6th January and Wednesday 3rd February 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 4 Nov 2020

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

29th October 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the November Parish Council Meeting to be held via Zoom on Wednesday 4th November 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/87073125884?pwd=OWU5bU4vQzM1c0ptRVIyQ3g0L0Z6Zz09

Meeting ID: 870 7312 5884

Passcode: 763865

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 7th October 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Wilkins)
  • To receive an update on highways (Cllr Wilkins)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist / Cllr Wilkins)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

8. To receive a report from the Chair

9. To consider the purchase of a computer for the parish clerk

10. To amend the standing orders to allow for a secret ballot on a co-option vote

11. To amend the Covid standing orders to allow for secret ballots at remote meetings to be carried out by text/private message

12. To consider candidates for the Gittisham Village councillor vacancy and proceed to co-option as appropriate

13. To approve the November payments and to note the current bank balance:

F Clampin £224.86 + £3.60 expenses

F Clampin £373.14 HMRC tax rebate

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll grass cutting (inv. ref 10054) £60

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 2nd December 2020 and Wednesday 6th January 2021 at 7.30pm. 

F J Clampin – Clerk