Parish Council agenda 4 Nov 2020

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

29th October 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the November Parish Council Meeting to be held via Zoom on Wednesday 4th November 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/87073125884?pwd=OWU5bU4vQzM1c0ptRVIyQ3g0L0Z6Zz09

Meeting ID: 870 7312 5884

Passcode: 763865

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 7th October 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Wilkins)
  • To receive an update on highways (Cllr Wilkins)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist / Cllr Wilkins)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

8. To receive a report from the Chair

9. To consider the purchase of a computer for the parish clerk

10. To amend the standing orders to allow for a secret ballot on a co-option vote

11. To amend the Covid standing orders to allow for secret ballots at remote meetings to be carried out by text/private message

12. To consider candidates for the Gittisham Village councillor vacancy and proceed to co-option as appropriate

13. To approve the November payments and to note the current bank balance:

F Clampin £224.86 + £3.60 expenses

F Clampin £373.14 HMRC tax rebate

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll grass cutting (inv. ref 10054) £60

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 2nd December 2020 and Wednesday 6th January 2021 at 7.30pm. 

F J Clampin – Clerk

Parish Council agenda 7 Oct 2020

GITTISHAM PARISH COUNCIL
Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk
1st October 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the October Parish Council Meeting to be held via Zoom on Wednesday 7th October 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

https://us02web.zoom.us/j/85983988664?pwd=NXJrbGM1dUl5SjBJTW1Xb2paRm5YQT09

Meeting ID: 859 8398 8664

Passcode: 133457

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 2nd September 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To receive reports from County Council and District Council representatives
  6. To note the latest planning decision notices
  7. To consider the following planning applications:
  8. a) 20/1726/FUL – 1 Hamlet Cottages Weston Honiton EX14 3PB Change of use of an existing workshop (use Class B1(c)) to a residential dwelling (use class C3) with minor alterations
  9. To consider the parish council response to the COVID-19 outbreak
  10. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
  11. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
  12. To consider climate change measures within the parish
  13. To consider limited residential development in the parish
  14. To consider the parish emergency plan
  15. To consider the purchase of a defibrillator for the Hayne Farm development
  16. To consider the refurbishment and maintenance of the play area
  17. To consider the purchase of a computer for the parish clerk
  18. To consider the parish website
  19. To consider the distribution of the Gittisham Gazette
  20. To consider liaising with other local parish councils
  21. To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments
  22. To review the bank signatories and update the mandate as appropriate
  23. To approve the October payments and to note the current bank balance:

F Clampin £224.86 + £3.60 expenses

F Clampin remainder of backdated pay to 1st April 2020 at new rate £30.33

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Andy Wilkins reimbursement for play area hygiene material £4.68

Michael Poll grass cutting (inv. ref 10041) £60

Michael Poll grass cutting (inv. ref 10045) £60

NEST (pension) £22.48

24. To consider any late entry correspondence

25. Matters to be reported to DCC/EDDC

26. For information only; items for the forward agenda

27. Clerk’s report

28. To note the date of the next two meetings, Wednesday 4th November and Wednesday 2nd December 2020 at 7.30pm

F J Clampin – Clerk

Parish Council agenda 2 Sept 2020

GITTISHAM PARISH COUNCIL
Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk
26th August 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the September Parish Council Meeting to be held via Zoom on Wednesday 2nd September 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting. https://us02web.zoom.us/j/85969258744?pwd=RkRNMTFnbElEcjZSdnB0OWY0ZXdmUT09 Meeting ID: 859 6925 8744. Passcode: 650728

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 1st July 2020 and 24th July 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To receive reports from County Council and District Council representatives
  6. To note the latest planning decision notices
  7. To consider the following planning applications:
  8. a) 20/1600/FUL – 11 Ferndale Close Honiton EX14 2YN Construction of single storey rear extension and provision of render
  9. To consider the parish council response to the COVID-19 outbreak
  10. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
  11. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
  12. To consider maintenance of the play area, including regular safety inspections
  13. To consider climate change measures within the parish
  14. To consider limited residential development in the parish
  15. To consider the parish emergency plan
  16. To consider the issue of dog waste in the parish and action as appropriate
  17. To consider the casual vacancy in Gittisham Village ward
  18. To consider the purchase of a defibrillator for the Hayne Farm development
  19. To consider the purchase of a computer for the parish clerk
  20. To consider updating the parish website to comply with accessibility standards by 23rd September 2020
  21. To review parish councillors’ roles and responsibilities
  22. To consider liaising with other local parish councils
  23. To approve the September payments and to note the current bank balance:

F Clampin £218.79
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll grass cutting (inv. ref 10031) £60
Michael Poll grass cutting (inv. ref 10036) £60
Andy Wilkins £54.04
NEST (pension) £17.50

  1. To consider any late entry correspondence
  2. Matters to be reported to DCC/EDDC
  3. For information only; items for the forward agenda
  4. Clerk’s report
  5. To note the date of the next two meetings, Wednesday 7th October and Wednesday 4th November 2020 at 7.30pm.

F J Clampin – Clerk

Parish Council extra ordinary meeting agenda 24 July 2020

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk

20th July 2020

Members of Gittisham Parish Council

Dear Councillors

An Extra Ordinary Meeting of Gittisham Parish Council to which you are summoned, will be held on FRIDAY 24th JULY 2020 AT 11.30am via Zoom to consider the matters detailed on the Agenda below and make resolutions as appropriate.

Yours faithfully

Carol Hall, Chair, Gittisham Parish Council

Join Zoom Meeting. https://us02web.zoom.us/j/85969258744?pwd=RkRNMTFnbElEcjZSdnB0OWY0ZXdmUT09 Meeting ID: 859 6925 8744. Passcode: 650728

AGENDA

  1. To receive and approve apologies
  2. To receive declarations of interest
  3. To consider the following planning applications:

a) 20/1404/V106 Land Adjacent to Hayne Farm, Hayne Lane, Gittisham – Variation of requirement for affordable housing and other obligations in Section 106 Agreement pursuant to application 13/2744/MOUT

b) 20/1380/PDQ Land North Of Hamlet House Hamlet House Weston – Conversion of agricultural building to dwelling

  1. To consider the re-opening of Gittisham’s play area

F J Clampin
Clerk

Parish Council agenda 1 July 2020

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk

25th June 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held via Skype on Wednesday 1st July 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following this link: https://join.skype.com/aUksI23AsIzJ If you are unable to use this facility but would still like to participate, please contact the clerk.

  1. To elect a Chairperson and signature of Acceptance of Office
  2. To elect a Vice Chairperson
  3. To accept and approve apologies
  4. To confirm the Minutes of the meeting held on 3rd June 2020
  5. To receive the Beat Manager’s report
  6. To receive declarations of interest
  7. To receive reports from County Council and District Council representatives
  8. To consider the parish council response to the COVID-19 outbreak
  9. To note the latest planning decision notices
  10. To consider the following planning applications:

a) 20/0451/FUL – Shermans Farm Gittisham Honiton EX14 3AU Construction of permanent agricultural worker’s dwelling with parking and associated development (amended plans regarding elevations/floor and site plans, additional site drawings, Landscape Architect comments)

  1. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
  2. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
  3. To consider climate change measures within the parish
  4. To consider limited residential development in the parish
  5. To consider the parish emergency plan
  6. To consider the casual vacancy in Gittisham Village ward
  7. To approve the July payments and to note the current bank balance:

F Clampin £218.79 + expenses £1.30
F Clampin £218.79 [if no August meeting]
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll grass cutting £60
Michael Poll grass cutting £60
NEST (pension) £17.50

  1. To complete the annual review of effectiveness of internal control and risk assessment
  2. To complete the annual review of the standing orders and financial regulations
  3. To review the parish council’s asset register
  4. To consider any late entry correspondence
  5. Matters to be reported to DCC/EDDC
  6. For information only; items for the forward agenda
  7. Clerk’s report
  8. To note the date of the next two meetings, Wednesday 5th August and Wednesday 2nd September 2020 at 7.30pm.

F J Clampin – Clerk

Parish Council agenda 3 June 2020

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442
clerk@gittisham.eastdevon.gov.uk

28th May 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held via Skype on Wednesday 3rd June 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following this link: https://join.skype.com/oX1jekvx8XSl If you are unable to use this facility but would still like to participate, please contact the clerk.

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 6th May 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To receive reports from County Council and District Council representatives
  6. To consider the parish council response to the COVID-19 outbreak
  7. To note the latest planning decision notices
  8. To consider the following planning applications:

a) 20/0912/VAR Goldcombe Farmhouse Gittisham Honiton EX14 3AB – Variation of Condition 5 of planning application 84/P0792 (conversion of existing buildings to holiday dwellings) to allow year round occupancy of the holiday units within the site and variation of Condition 6 of planning application 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling

b) 20/0902/FUL – Coign Cottage Gittisham Honiton EX14 3AB – Construction of single storey front extension and provision of cladding to the existing stables

  1. To consider an application for the renewal of street trading consent from: Mr Graeme James – The Codfather; 1 x catering van (fish and chips); 16:30 – 19:00 – every Saturday – far end of Old Elm Road, Honiton EX14 2YW
  2. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
  3. To consider capital works to Gittisham village hall
  4. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
  5. To consider climate change measures within the parish
  6. To consider limited residential development in the parish
  7. To consider the parish emergency plan
  8. To consider the parish council’s internal communications
  9. To consider progress on the modernisation of the play area, including fundraising and regular safety inspections
  10. To consider a review of remuneration of the parish lengthsman
  11. To approve the June payments and to note the current bank balance:

F Clampin £218.79 + expenses £0.76
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll grass cutting £60
Michael Poll grass cutting £60
Alison Marshall internal audit (£tbc)
Websites Ahoy reimbursement of domain name & hosting and payment for maintenance £140.40
NEST (clerk’s pension) £17.50

  1. To consider the criteria for meeting exemption from the annual limited assurance review 2019-20
  2. To set and approve the period for the exercise of public rights 2019-20
  3. To approve the annual governance statement 2019-20
  4. To approve and adopt the 2019/20 accounts
  5. To consider any late entry correspondence
  6. Matters to be reported to DCC/EDDC
  7. Matters for the forward agenda
  8. Clerk’s report
  9. To note the date of the next two meetings, Wednesday 1st July and Wednesday 5th August 2020 at 7.30pm.

F J Clampin – Clerk

Parish Council agenda 6 May 2020

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ

01404 851442

lerk@gittisham.eastdevon.gov.uk

29th April 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the May Parish Council Meeting to be held via Skype on Wednesday 6th May 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following this link: https://join.skype.com/SKiKW4gPKeb6 . If you are unable to use this facility but would still like to participate, please contact the clerk.

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 1st April 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To receive reports from County Council and District Council representatives
  6. To consider the parish council response to the COVID-19 outbreak
  7. To note the latest planning decision notices
  8. To consider the following planning applications:

a) 20/0781/FUL Rapshayes Farm Gittisham Honiton EX14 3AB – Conversion of barn to holiday let accommodation

b) 20/0782/LBC Rapshayes Farm Gittisham Honiton EX14 3AB – Conversion of barn to holiday accommodation

c) 20/0780/FUL – 7 Ferndale Close Honiton EX14 2YN – Construction of side extension

d) 20/0584/FUL – Coign Cottage Gittisham Honiton EX14 3AB – Remodelling of existing dwelling and garage including raising of ridge heights, single and two storey enlargements, balcony, dormer windows, provision of cladding, and alterations to existing openings.

  1. To consider progress on the modernisation of the play area, including fundraising and regular safety inspections
  2. To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
  3. To consider capital works to Gittisham village hall
  4. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
  5. To consider climate change measures within the parish
  6. To consider limited residential development in the parish
  7. To consider the parish emergency plan
  8. To resolve to adopt supplementary Standing Orders to meet the statutory requirements for the holding of remote meetings, and this lasts until May 7th, 2021 or the repeal of legislation whichever is the earlier
  9. To approve the May payments and to note the current bank balance:

F Clampin £218.79 + £50.49 overtime + expenses £20.39
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll grass cutting £60
Michael Poll grass cutting £60
Community First Insurance £tbc
Paul Martin (village hall refurbishment wk5) £1,000
Adam Martin (village hall refurbishment wk5) £1,000
Paul & Adam Martin (village hall refurbishment, balance, wk6) £2,300
NEST (pension) £17.50

  1. To consider any late entry correspondence
  2. Matters to be reported to DCC/EDDC
  3. Matters for the forward agenda
  4. Clerk’s report
  5. To note the date of the next two meetings, Wednesday 3rd June and Wednesday 1st July 2020 at 7.30pm.

F J Clampin – Clerk

Parish Council agenda 1 April 2020

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ

01404 851442

clerk@gittisham.eastdevon.gov.uk

26th March 2020

Members of Gittisham Parish Council

You are hereby summoned to attend the April Parish Council Meeting to be held via Skype on Wednesday 1st April 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. The meeting is for Councillors to agree actions to ensure the lawful decision-making processes of the Parish Council can continue in respect of approval of payments, procurement, planning decisions and other related matters during the Covid-19 outbreak to support the parish and its residents.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 4th March 2020
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To receive reports from County Council and District Council representatives
  6. To agree emergency arrangements and a scheme of delegation and payment for services during the COVID-19 outbreak to ensure continuity of the Council functions (as far as practicable)
  7. To consider the parish council response to the COVID-19 outbreak
  8. To note the latest planning decision notices
  9. To consider the following planning applications:

a) 20/0451/FUL Shermans Farm Gittisham Honiton EX14 3AU – Construction of permanent agricultural worker’s dwelling with parking and associated development

b) 20/0379/LBC 1 Riverside Cottages Gittisham Honiton EX14 3AE – Extension to existing outbuilding works to also include raising floor level to match the main house; single storey flat roof extension on rear elevation of main house linking to extended outbuilding; removal of 1no. window and 1no. door on ground floor rear elevation; construction of wall at ground floor; replace 2no. windows (W4, W5) at ground floor north elevation; replace 1no. window (W3) on ground floor south elevation and replace 1no. window (W8) on first floor north elevation; external insulation of part of wall at ground floor (bedroom 4); additional step leading from bedroom 4 to new hallway

c) 20/0379/LBC 1 Riverside Cottages Gittisham Honiton EX14 3AE – Extension to existing outbuilding including single storey flat roof extension on rear elevation of main house linking to extended outbuilding

  1. To consider progress on the modernisation of the play area, including fundraising and regular safety inspections
  2. To consider capital works to Gittisham village hall
  3. To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
  4. To consider climate change measures within the parish
  5. To approve the April payments and to note the current bank balance:

F Clampin £218.79 + expenses tbc
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll grass cutting £60
Martins Builders & Decorators weekly payments for village hall capital works £tbc
DALC annual subscription £tbc
RoSPA play area inspection £tbc
NEST (pension) £17.50

  1. To consider the date of the Annual Parish Meeting
  2. To consider any late entry correspondence
  3. Matters to be reported to DCC/EDDC
  4. Matters for the forward agenda
  5. Clerk’s report
  6. To note the date of the next two meetings, Wednesday 6th May and Wednesday 3rd June 2020 at 7.30pm. Please note these dates are provisional.

F J Clampin – Clerk