Parish Council agenda 4th June 2026

3 June 202630 May 2026 by Fiona

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

29th May 2026

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Parish Room on Thursday 4th June 2026 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.

To accept and approve apologies
To confirm the Minutes of the meeting held on 14th May 2026
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To receive reports from councillors on areas of responsibility and actions since the last meeting:

To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
To receive an update on public transport (Cllr Orchard)
To consider updating the parish emergency plan
To consider climate change measures within the parish (Cllr Rye/ Cllr Rowe)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area
To consider the scope of future lengthsman work and recruitment

To receive a report from the Chair

To approve the June payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agenda, minutes & May meeting @0.45p / mile)

HMRC (clerk’s tax) £1.60

Michael Poll £75 play area grass cut (inv. ref. 10493)

Fab Trim Landscaping lengthsman work £tbc

Ben Somers (village noticeboard maintenance & refurbishment) £436.06

Taylor Signs (interpretation board)

Bluechip Payroll annual internal audit £145 tbc

NEST (clerk’s pension) £28.98

To receive and note the annual internal audit report
To approve the annual governance statement 2025-26
To approve the 2025-26 accounting statements
To consider the criteria for meeting exemption from the annual limited assurance review 2025-26, and approve the exemption certificate
To set and approve the period for the exercise of public rights 2025-26
To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 2nd July and Thursday 3rd September 2026 at 7.30pm.

F J Clampin – Clerk

2026-05 Parish Council agenda 14th May 2026

18 May 20268 May 2026 by Fiona

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

7 May 2026

Local Government Act 1972

NOTICE OF ANNUAL PARISH MEETING FOR GITTISHAM PARISH

NOTICE IS HEREBY GIVEN THAT

The Annual Assembly of the Parish Meeting for Gittisham will be held in the parish room on Thursday 14th May 2026 at 7.30pm

The meeting will be open to the public.

Annual Parish Meeting Agenda

Introduction by Council Chair
Apologies for absence
Report on the Council’s activities in 2025/26 by the Council Chair / Vice Chair / Clerk
Annual Police Report
County and District representatives’ reports
Reports by village organisations
To consider any matters raised by residents.

Annual Council Meeting Agenda

7th May 2026

Members of Gittisham Parish Council

You are hereby summoned to attend the Annual Council Meeting to be held in Gittisham Parish Room on Thursday 14th May 2026 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.

To elect a Chair
To elect a Vice Chair
To receive the Chair’s & Vice Chair’s declaration of Acceptance of Office
To accept and approve apologies
To confirm the Minutes of the Ordinary meeting held on 2nd April 2026
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To consider the following planning applications:
- 26/0570/FUL – 1 Hamlet Cottages Weston EX14 3PB – Change of use of existing outbuilding to hair salon with alterations to fenestration and construction of a new roof
- 226/0457/LBC – 2 Mitchell Cottages Gittisham EX14 3AF – Re-slate roof (re-using where possible) & extend existing ventilation through rear roof space; repairs to chimney stack; replacement of cement render to front elevation with lime equivalents; refurbishment of the stone and timber windows WG1, WG2, WG3, WF1, WF2, WF3 & WF4; replace external suspended ceiling; internal replacement of cement plaster with lime, and installation of ventilated panelling to defective timber framed and party wall
To receive reports from councillors on areas of responsibility and actions since the last meeting:

To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways, and consider potholes (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2^nd tranche of funds from Hayne Farm (Cllr Orchard)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including rewilding land off Old Elm Road (Cllr Rowe)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area
To consider the scope of future lengthsman work

To receive a report from the Chair
To approve the May payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £6.75 expenses (travel Ottery – Gittisham 7.5-mile round trip x 2 for minutes & April meeting @0.45p / mile)

HMRC (clerk’s tax) £1.60

Michael Poll £75 play area grass cut (inv. ref. 10489)

Fab Trim Landscaping lengthsman work £tbc

Gittisham Gazette printing costs, Jan &April £30

Gittisham PCC, parish room hire Jan–April £60

Community First Trading annual insurance policy £473.26

Present for Carol Hall £tbc

NEST (clerk’s pension) £28.98

To consider and adopt the parish council’s standing orders
To review the parish council’s fixed asset register
To consider proposals to reduce the balance of Gittisham Parish Council’s reserves
To consider the casual vacancy in Gittisham Village ward
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 4^th June and Thursday 2nd July (tbc) 2026 at 7.30pm.

F J Clampin – Clerk

2026-04 Parish Council agenda 2nd April 2026

18 May 202627 March 2026 by Fiona

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

26th March 2026

Members of Gittisham Parish Council

You are hereby summoned to attend the April Parish Council Meeting to be held in Gittisham Parish Room on Thursday 2nd April 2026 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

To accept and approve apologies
To confirm the Minutes of the meeting held on 5th March 2026
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To consider the following planning application:
- 25/0639/FUL – Roebuck Farm Weston EX14 3PB – Proposed MOT station, hard-standing and widened access track (retrospective) and surface water drainage works
To receive reports from councillors on areas of responsibility and actions since the last meeting:

To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard & Cllr Hall)
To receive an update on public transport (Cllr Orchard)
To consider updating the parish emergency plan
To consider climate change measures within the parish, including proposals for rewilding land in the parish (Cllr Rye/ Cllr Rowe)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area
To consider the scope of future lengthsman work and recruitment

To receive a report from the Chair

To approve the April payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £6.75 expenses (travel Ottery – Gittisham 7.5-mile round trip x 2 for agenda & March meeting @0.45p / mile) + stamp £1.70
HMRC (clerk’s tax) £1.60
DALC annual subscription £tbc
Michael Poll £280 bus shelter refurbishment (inv. ref. 10478)
Michael Poll £75 play area grass cut (inv. ref. 10480)
Fab Trim Landscaping lengthsman work £tbc
Gittisham Gazette printing costs, tbc
Gittisham PCC, parish room hire tbc
Taylor Signs, interpretation board, play area sign & stickers £390 + VAT
Alvian Play & Recreation £102 (annual safety inspection, village play area)
NEST (clerk’s pension) £28.98

To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards
To update the parish council’s bank mandate and add new authorised signatories
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 14th May (tbc) and Thursday 4th June 2026 at 7.30pm.

F J Clampin – Clerk

2026-03 Parish Council agenda 5th March 2026

18 May 202626 February 2026 by Fiona

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

26th February 2026

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held in Gittisham Parish Room on Thursday 5th March 2026 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

To accept and approve apologies
To confirm the Minutes of the meeting held on 5th February 2026
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To consider the following planning application:
- 26/0156/LBC – 2 Riverside Cottages Gittisham EX14 3AE – Single storey rear extension with rooflight interlinking with existing small rear extension and existing wraparound side/rear extension; replace corrugated sheeting on existing small rear projection to match existing; block up window on original rear wall; block up external door into utility; reconfigure shower and create new door opening from bedroom into shower
To receive reports from councillors on areas of responsibility and actions since the last meeting:

To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard & Cllr Hall)
To receive an update on public transport (Cllr Orchard)
To consider updating the parish emergency plan
To consider climate change measures within the parish, including proposals for rewilding land in the parish (Cllr Rye/ Cllr Rowe)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area
To consider the scope of future lengthsman work and recruitment

To receive a report from the Chair
To appoint Bluechip Payroll to carry out the annual audit & governance review 2025-26

To approve the March payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & February meeting @0.45p / mile)

HMRC (clerk’s tax) £1.60

Charlie Hopkins (planning consultant) £1,000

Cllr Alex Rowe, reimbursement for train journey £72.87& tube ticket £6.40 to House of Lords, STAR Council Awards £79.27

Fab Trim Landscaping lengthsman work (inv. ref. INV-000035) £100

Fab Trim Landscaping lengthsman work (inv. ref. INV-000037) £100

Gittisham Gazette printing costs, tbc

Gittisham PCC, parish room hire tbc

Taylor Signs, interpretation boards x2 £217.60

NEST (clerk’s pension) £28.98

To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct
To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management
To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 2nd April and Thursday 7th May (tbc) 2026 at 7.30pm.

F J Clampin – Clerk

2026-02 Parish Council agenda 5th February 2026

18 May 202630 January 2026 by Fiona

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

clerk@gittisham.org.uk

30th January 2026

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held in Gittisham Parish Room on Thursday 5th February commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

To accept and approve apologies
To confirm the Minutes of the meeting held on 8th January 2026
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To receive a report on the EDDC Local Plan and consider any actions arising
To receive reports from councillors on areas of responsibility and actions since the last meeting:

To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard & Cllr Hall)
To receive an update on public transport (Cllr Orchard)
To consider updating the parish emergency plan
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe, Cllr Rye)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area
To consider the work of the parish lengthsman

To receive a report from the Chair
To approve the January payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £12.38 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & January meeting; travel Ottery – West Hill for meeting 5 miles @0.45p / mile)

Fab Trim Landscaping lengthsman work (inv. ref. INV-000033) £100

Michael Poll – supply and fit new post to entrance gate at the Recreation Ground (inv. ref. 10472) £110

Gittisham Gazette printing costs, tbc

Gittisham PCC, parish room hire tbc

Taylor Signs, interpretation boards x2 £217.60

Community Heartbeat Trust defib annual support package (Hayne Farm) £162

NEST (clerk’s pension) £28.98

To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards
To approve a supplier for the Gittisham play area maintenance contract for 2026/27
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 5th March and Thursday 2nd April 2026 at 7.30pm.

F J Clampin – Clerk

2026-01 Parish Council agenda 8th January 2026

18 May 20262 January 2026 by Fiona

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

clerk@gittisham.org.uk

2nd January 2026

Members of Gittisham Parish Council

You are hereby summoned to attend the January Parish Council Meeting to be held in Gittisham Parish Room on Thursday 8th January commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

To accept and approve apologies
To confirm the Minutes of the meeting held on 11th December 2025
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To receive a report on the EDDC Local Plan and any actions arising
To consider / note the following planning applications:
- 25/2524/FUL – Shermans Farm Gittisham EX14 3AU – Covered FYM store
- 25/2570/PDQ – Stockers Gittisham EX14 3AN – Prior approval (class Q) for change of use from agricultural building to 2no. dwelling houses (use class C3)
To receive reports from councillors on areas of responsibility and actions since the last meeting:

To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard & Cllr Hall)
To receive an update on public transport (Cllr Orchard)
To consider updating the parish emergency plan
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe, Cllr Rye)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area
To consider the work of the parish lengthsman

To receive a report from the Chair
To approve the January payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & December meeting @0.45p / mile)

HMRC, clerk tax £1.60 (payable to F Clampin, who will pay HMRC)

Information Commissioner annual membership £52 (direct debit)

Gittisham Gazette printing costs, tbc

Gittisham PCC, parish room hire tbc

Nat West, online banking charges

NEST (clerk’s pension) £28.98

To agree the budget for 2026-27
To set the precept for 2026-27
To consider donations to organisations under S137 and Transport
To consider proposals to reduce the balance of Gittisham Parish Council’s reserves
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 5th February and Thursday 5th March 2026 at 7.30pm.

F J Clampin – Clerk

2025-12 Parish Council agenda 11th December 2025

18 May 20264 December 2025 by Fiona

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

clerk@gittisham.org.uk

4th December 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the December Parish Council Meeting to be held in Gittisham Parish Room on Thursday 11th December commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

To accept and approve apologies
To confirm the Minutes of the meeting held on 6th November 2025
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives and to consider Local Government re-organisation
To receive a report on the EDDC Local Plan and any actions arising
To receive reports from councillors on areas of responsibility and actions since the last meeting:

To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard & Cllr Hall)
To receive an update on public transport (Cllr Orchard)
To consider updating the parish emergency plan
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe, Cllr Rye)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area
To consider the work of the parish lengthsman

To receive a report from the Chair
To approve the December payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & November meeting @0.45p / mile)

Michael Poll, grass cutting play area £70 (inv. ref. 10465)

Nat West, bank charges

HMRC, clerk tax

Websites Ahoy, annual support & maintenance for website £455 (invoice ref W25-GPC-1)

NEST (clerk’s pension) £28.98

To consider proposals to reduce the balance of Gittisham Parish Council’s reserves
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 8th January and Thursday 5th February at 7.30pm.

F J Clampin – Clerk

2025-11 Parish Council agenda 6th November 2025

18 May 202631 October 2025 by Fiona

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

clerk@gittisham.org.uk

31st October 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the November Parish Council Meeting to be held in Gittisham Parish Room on Thursday 6th November commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

To accept and approve apologies
To confirm the Minutes of the meeting held on 2nd October 2025
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives and to consider Local Government re-organisation
To receive a report on the EDDC Local Plan and any actions arising
To consider the following planning applications:
- 25/1847/VAR – 1 Hamlett Close Gittisham EX14 3FR – Variation of Condition 1 (approved plans), on planning permission 24/2200/FUL (Conversion of existing garage to living accommodation, with first floor extension over to make the project more accessible to a disabled person
To receive reports from councillors on areas of responsibility and actions since the last meeting:

To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard & Cllr Hall)
To receive an update on public transport (Cllr Orchard)
To consider updating the parish emergency plan
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe, Cllr Rye)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area
To consider the work of the parish lengthsman

To receive a report from the Chair
To approve the November payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £18.12 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & September meeting @0.45p / mile + 1x pack printer paper)

Michael Poll, grass cutting play area £70 (inv. ref. 10458)

Community Heartbeat Trust £324 annual support costs for Gittisham Vale & Gittisham telephone box defibs

NEST (clerk’s pension) £28.98

To consider proposals to reduce the balance of Gittisham Parish Council’s reserves
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, December 2025 tbc and Thursday 8th January at 7.30pm.

F J Clampin – Clerk

2025-10 Parish Council agenda 2nd October 2025

18 May 202625 September 2025 by Fiona

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

clerk@gittisham.org.uk

25th September 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the October Parish Council Meeting to be held in Gittisham Parish Room on Thursday 2nd October commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

To accept and approve apologies
To confirm the Minutes of the meeting held on 4th September 2025
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives and to consider Local Government re-organisation
To receive a report on the EDDC Local Plan and any actions arising
To consider the following planning applications:
- 25/1826/TCA – Gorse Cottage, Gittisham EX14 3AH – x2 conifer: fell
To receive reports from councillors on areas of responsibility and actions since the last meeting:

To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard & Cllr Hall)
To receive an update on public transport (Cllr Orchard)
To consider updating the parish emergency plan
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe, Cllr Rye)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area
To consider the work of the parish lengthsman

To receive a report from the Chair
To approve the October payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & September meeting @0.45p / mile)

Michael Poll, grass cutting play area £70 (inv. ref. tbc)

NEST (clerk’s pension) £28.08

To consider proposals to reduce the balance of Gittisham Parish Council’s reserves
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 6th November and December 2025 tbc at 7.30pm.

F J Clampin – Clerk

2025-09 Parish Council agenda 4th September 2025

18 May 202629 August 2025 by Alex

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

clerk@gittisham.org.uk

29^th August 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the September Parish Council Meeting to be held in Gittisham Parish Room on Thursday 4^th September commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

To accept and approve apologies
To confirm the Minutes of the meeting held on 10th July 2025
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives and to consider Local Government re-organisation
To receive a report on the EDDC Local Plan and any actions arising
To consider the following planning applications:
- 25/0012/TPO – Land opp Garlands, Gittisham EX14 3AJ – details tbc
- 25/1552/LBC – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new ‘bat safe’ roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing
- 25/1551/FUL – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new ‘bat safe’ roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing
- 25/1365/PVJ – Gittisham Farm Gittisham EX14 3AX – Prior approval for the installation of 152 solar PV panels on a pitched roof
To receive reports from councillors on areas of responsibility and actions since the last meeting:

To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard & Cllr Hall)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe, Cllr Rye)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area, and to note the annual safety inspection report
To consider the work of the parish lengthsman

To receive a report from the Chair
To approve the September payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & July meeting @0.45p / mile)

Fiona Clampin backdated pay from April 2025 at new NALC rate £14.82 / hr – £44.98

Michael Poll, grass cutting play area £70 (inv. ref. 10443)

Michael Poll, grass cutting play area £70 (inv. ref. 10432)

Fab Trim Landscaping 13 hrs lengthsman work @£20/hr & 2 hrs gully clearing @£60 / hr INV-000018 £380

Cllr C Hall, reimbursement for boules set £27.95

NEST (clerk’s pension) £28.98

To consider proposals to reduce the balance of Gittisham Parish Council’s reserves
To consider changing the location of future parish council meetings
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 2nd October and Thursday 6th November 2025 at 7.30pm.

F J Clampin – Clerk

Parish Council agenda 4th June 2026

2026-05 Parish Council agenda 14th May 2026

Annual Parish Meeting Agenda

Annual Council Meeting Agenda

2026-04 Parish Council agenda 2nd April 2026

2026-03 Parish Council agenda 5th March 2026

2026-02 Parish Council agenda 5th February 2026

2026-01 Parish Council agenda 8th January 2026

2025-12 Parish Council agenda 11th December 2025

2025-11 Parish Council agenda 6th November 2025

2025-10 Parish Council agenda 2nd October 2025

2025-09 Parish Council agenda 4th September 2025

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