Parish Council agenda 2nd July 2026

by

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

26th June 2026

Members of Gittisham Parish Council

You are hereby summoned to attend the July Parish Council Meeting to be held in Gittisham Parish Room on Thursday 2nd July 2026 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 4th June 2026
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To receive an update on the Hayne Farm development, including progress on the establishment of allotments
  8. To consider the following planning applications:
    a) 26/1050/FUL – 97 Meadow Acre Road EX14 3FH – Retrospective application to raise the north-facing
    fence to a maximum height of 2.35 metres
    b) 26/1096/LBC – Town House Gittisham EX14 3AJ – Part retrospective application for Internal
    alterations and improvements to the existing dwelling, including subdivision of ground floor rooms to
    create a larder and utility areas, installation of sinks and worktops, underfloor heating beneath existing
    and new stone flooring, and installation of a new first-floor water tank. External works include a new
    roofed shelter in the rear garden, a self-supporting canopy over an existing doorway, repairs to the
    cobbled driveway, new path along side of house, re-roofing of the outbuilding with slate tiles, and
    replacement of the roof above the utility with slate hanging tiles and new cast iron gutters.
    c) 26/1095/FUL – Town House Gittisham EX14 3AJ – as above
    d) 26/0457/LBC – 2 Mitchells Cottages Gittisham EX14 3AF – Re-slate roof (re-using where possible) &
    extend existing ventilation through rear roof space; repairs to chimney stack; replacement of cement
    render to front elevation with lime equivalents; refurbishment of the stone and timber windows WG1,
    WG2, WG3, WF1, WF2, WF3 & WF4; replace external suspended ceiling; internal replacement of
    cement plaster with lime, and installation of ventilated panelling to defective timber framed and party
    wall.
  9. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To consider the provision of superfast broadband in the parish (Cllr Powell)
  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider updating the parish emergency plan
  • To consider climate change measures within the parish (Cllr Rye/ Cllr Rowe)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
  • To consider the refurbishment and maintenance of the village play area
  • To consider the work of the parish lengthsman, including a proposal to increase hourly remuneration to £26/hr, back dated to 1st April 2026 and to consider an annual increase of 1% above the current rate of inflation in the April of the corresponding year
  1. To receive a report from the Chair
  1. To consider and approve an amendment to the council’s expenses policy regarding the updated HMRC Approved Mileage Allowance Payment (AMAP) rate and backdate eligible payments to 1st April 2026
  2. To approve the July payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £20.63 expenses (travel Ottery – Gittisham 7.5-mile round trip x 5 for
agenda, minutes, June meeting, casual vacancy & audit documents @0.55p / mile)
Michael Poll £150 play area grass cuts (inv. ref. 10509 & 10503)
Michael Poll £230 telephone box paintwork (inv. ref. 10505)
Michael Poll £120 Gittisham Vale bus shelter paintwork & replacement of broken cladding (inv. ref. 10506)
Fab Trim Landscaping lengthsman work £tbc
Community First Insurance (additional items cover) £tbc
F Clampin £275.29 clerk’s salary (August, as no meeting)
NEST (clerk’s pension) £28.98
NEST (clerk’s pension, August as no meeting) £28.98

  1. To consider £500 support for Gittisham village fete
  2. To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including two interpretation boards
  3. Clerk’s report
  4. For information only; items for the forward agenda
  5. To consider any late entry correspondence
  6. To note the date of the next two meetings, Thursday 3rd September and Thursday 1st October 2026 at 7.30pm. 

F J Clampin – Clerk