Agenda

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

4th May 2023

Local Government Act 1972

NOTICE OF ANNUAL PARISH MEETING FOR GITTISHAM PARISH

NOTICE IS HEREBY GIVEN THAT

The Annual Assembly of the Parish Meeting for Gittisham will be held in the parish room on Thursday 11^th May 2023 at 7.30pm

The meeting will be open to the public.

Annual Parish Meeting Agenda

1. Introduction by Council Chair
2. Apologies for absence 
3. Report on the Council’s activities in 2022/23 by the Council Chair
4. Annual Police Report
5. County and District representatives’ reports
6. Reports by village organisations
7. To consider any matters raised by residents.

Annual Council Meeting Agenda

4th May 2023

Members of Gittisham Parish Council

You are hereby summoned to attend the Annual Council Meeting to be held in Gittisham Parish Room on Thursday 11^th May 2023 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To elect a Chair
2. To elect a Vice Chair
3. To receive the Chair’s & Vice Chair’s declaration of Acceptance of Office
4. To accept and approve apologies
5. To confirm the Minutes of the Ordinary meeting held on 6^th April 2023
6. To receive the Beat Manager’s report
7. To receive declarations of interest
8. To consider actions from last meeting not otherwise on the agenda
9. To receive reports from County Council and District Council representatives
10. To consider the following planning applications: a) 22/2723/FUL Combe Garden Centre Gittisham EX14 3PD – new farm shop and associated landscaping works adjacent to the site of the existing Combe Garden Centre (amended plans)
11. To consider the following street trading renewal application:

a)  The Codfather Fish & Chip Van, far end of Old Elm Road, Honiton, EX14 2YJ

Dates:   RENEWAL – Annual Trader – Every Saturday

Times: 16:30 – 19:00

12. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

13. To receive a report from the Chair
14. To consider and adopt the parish council’s standing orders
15. To review the parish council’s fixed asset register
16. To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments
17. To approve the May payments and to note the current bank balance:

F Clampin £235.83 + £234 clerk’s salary & backdated pay for 2022-23 at new NALC rate

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10212)

Michael Poll play area grass cutting £65 (inv. tbc)

Alvian Ltd play area annual safety inspection £102

Community First Trading annual insurance policy £420.44 [tbc]

NEST (clerk’s pension) £24.82

18. To consider Parish Council support for the village fete
19. To consider decorating and / or refurbishing the parish council’s bus shelters
20. Clerk’s report
21. For information only; items for the forward agenda
22. To consider any late entry correspondence
23. To note the date of the next two meetings, Thursday 1st June and Thursday 6th July 2023 at 7.30pm. 

F J Clampin – Clerk

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

31st March 2023

Members of Gittisham Parish Council

You are hereby summoned to attend the April Parish Council Meeting to be held in Gittisham Parish Room on Thursday 6th April 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 2nd March 2023
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • 23/0453/LBC Batts Cottage Gittisham EX14 3AJ Remove existing front door and frame and replace with new on front (south west) elevation
   • 23/0454/FUL Batts Cottage Gittisham EX14 3AJ Proposed shed / studio building to replace oil tank and fenced enclosure
   • 23/0436/FUL Blamphayne Sawmill Gittisham EX14 3AN Proposed storage building for timber
   • 23/0462/FUL Gittisham Farm EX14 3AX Construction of earth banked slurry lagoon

8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To approve the April payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary + expenses £67.25 (travel for March meeting) & expenses (postage tbc)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Sara Trumper £224.99 (reimbursement for Community Kitchen food & sundries, March 2023)

DALC annual subscription £260.67

34SP website hosting £95.40

Michael Poll grass cutting (invoice ref. 10210) £65

Gittisham Parish Hall, rental for Community Kitchen £992.45

NEST (clerk’s pension) £22.86

11. Clerk’s report
12. For information only; items for the forward agenda
13. To consider any late entry correspondence
14. To note the date of the next two meetings, May tbc and Thursday 1st June 2023 at 7.30pm in the parish room. 

F J Clampin – Clerk

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

24th February 2023

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held in Gittisham Parish Room on Thursday 2nd March 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 2nd February 2023
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • 23/0309/LBC Pomeroy House Gittisham EX14 3AJ Internal and external remodelling with new kitchen extension
   • 23/0308/FUL Pomeroy House Gittisham EX14 3AJ Internal and external remodelling with new kitchen extension
   • 22/2845/TCA 2 Mitchell Cottages Gittisham EX14 3AF G1 – G1 – G1: 4 x Lawson Cypress Conifer – to dismantle to ground level; G2: 3 x Lawson Cypress Conifer – to dismantle to ground level.

8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To receive an update on the application for a permissive path Goldcombe-Hayne Lane (Cllr Fowles)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To consider a request by Gittisham PCC to fund repairs to the lych gate
11. To approve the March payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses (postage tbc)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Sara Trumper £tbc (reimbursement for Community Kitchen food, Feb 2023)

Will Wolsey £77.36 (reimbursement for village hall canopy)

NEST (clerk’s pension) £22.86

12. To update the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct
13. To consider the parish council’s Statement of Internal Control, Financial Regulations and Risk Management
14. Clerk’s report
15. For information only; items for the forward agenda
16. To consider any late entry correspondence
17. To note the date of the next two meetings, Thursday 6th April and Thursday 4th May 2023 at 7.30pm in the parish room. 

F J Clampin – Clerk

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

26th January 2023

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held in Gittisham Parish Room on Thursday 2nd February 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 5th January 2023
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • 23/0096/FUL Nags Head Farm, Nags Head Road Gittisham EX14 3AW Extension to agricultural building
   • 22/2845/TCA 2 Mitchell Cottages Gittisham EX14 3AF G1 – 5x Lawson Cypress Conifer, dismantle to ground level
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To receive an update on the application for a permissive path Goldcombe-Hayne Lane (Cllr Fowles)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To consider a request by Gittisham PCC to fund repairs to the lych gate
11. To consider recurring sewage problems at Hayne Farm
12. To consider play equipment at Hayne Farm
13. To approve the February payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses £2.70. (petrol, travel expenses 3 miles + 3 miles) + postage tbc

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Sara Trumper £tbc (reimbursement for Community Kitchen food, Jan 2023)

Community Heartbeat Trust £162 Hayne Farm defib annual support cost yr2

Arthur J Gallagher Insurance £275.54 Lengthsman public liability insurance

Websites Ahoy £65 support & maintenance of website during 2022, inc setting up email addresses

NEST (clerk’s pension) £22.86

14. To approve a supplier for the Gittisham play area maintenance contract for 2023/24
15. To update the parish council’s banking policy and the existing bank mandate
16. Clerk’s report
17. For information only; items for the forward agenda
18. To consider any late entry correspondence
19. To note the date of the next two meetings, Thursday 2nd March and Thursday 6th April 2023 at 7.30pm in the parish room. 

F J Clampin – Clerk

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

29th December 2022

Members of Gittisham Parish Council

You are hereby summoned to attend the January Parish Council Meeting to be held in Gittisham Parish Room on Thursday 5th January 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 1st December 2022
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • Combe Garden Centre Gittisham EX14 3PD – New farm shop and associated landscaping works adjacent to the site of the existing Combe Garden Centre
8. To consider EDDC’s emerging Local Plan and agree the parish council’s response to the public consultation
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To receive an update on the application for a permissive path Goldcombe-Hayne Lane (Cllr Fowles)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

10. To receive a report from the Chair
11. To consider decorating and / or refurbishing the parish council’s bus shelters
12. To consider donations to organisations under S137 and Transport
13. To consider a request by Gittisham PCC to fund repairs to the lych gate
14. To approve the January payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses £0.68 (stamp)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

The Noticeboard Company, £202.16 (VAT for 3 x noticeboards for bus shelters)

Sara Trumper £tbc (reimbursement for Community Kitchen food, Dec 2022)

Gittisham Parish Hall £150 (comfy chairs)

Information Commissioner £40 (annual membership)

NEST (clerk’s pension) £22.86

15. To agree the budget for 2023-24
16. To set the precept for 2023-24
17. To update the parish council’s banking policy and the existing bank mandate
18. Clerk’s report
19. For information only; items for the forward agenda
20. To consider any late entry correspondence
21. To note the date of the next two meetings, Thursday 2nd February and Thursday 2nd March 2023 at 7.30pm in the parish room. 

F J Clampin – Clerk

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

25th November 2022

Members of Gittisham Parish Council

You are hereby summoned to attend the Parish Council Meeting to be held in Gittisham Parish Room on Thursday 1st December 2022 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 15th November 2022
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To receive an update on the application for a permissive path Goldcombe-Hayne Lane (Cllr Fowles)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

8. To receive a report from the Chair
9. To consider decorating and / or refurbishing the parish council’s bus shelters
10. To consider donations to organisations under S137 and Transport
11. To consider a request by Gittisham PCC to fund repairs to the lych gate
12. To approve the December payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses (tbc)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10190)

The Noticeboard Company, £1,212.84 (3 x noticeboards for bus shelters)

Sara Trumper £tbc (reimbursement for Community Kitchen food)

NEST (clerk’s pension) £22.86

13. To update the parish council’s banking policy and the existing bank mandate
14. To approve and sign the annual CIL report 2021/22
15. To receive a report from the clerk regarding items highlighted in the annual internal audit 2021-22
16. Clerk’s report
17. For information only; items for the forward agenda
18. To consider any late entry correspondence
19. To note the date of the next two meetings, Thursday 5th January and Thursday 2nd February 2023 at 7.30pm in the parish room. 

F J Clampin – Clerk

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

9th November 2022

Members of Gittisham Parish Council

You are hereby summoned to attend the Parish Council Meeting to be held in Gittisham Parish Room on Tuesday 15th November 2022 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 6th October 2022
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • 22/2291/FUL Gittisham Farm Gittisham EX14 3AX Roof over existing open livestock yard
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To receive an update on the application for a permissive path Goldcombe-Hayne Lane (Cllr Fowles)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To consider decorating and / or refurbishing the parish council’s bus shelters
11. To consider donations to organisations under S137 and also financial support for Gittisham Community Kitchen
12. To approve the November payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses (tbc)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10184)

Gittisham Village Hall £tbc (hire for Community Kitchen)

Sara Trumper £tbc (reimbursement for Community Kitchen food)

NEST (clerk’s pension) £22.86

13. Clerk’s report
14. For information only; items for the forward agenda
15. To consider any late entry correspondence
16. To note the date of the next two meetings, Thursday 1st December 2022 and Thursday 5th January 2023 at 7.30pm in the parish room. 

F J Clampin – Clerk

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

30th September 2022

Members of Gittisham Parish Council

You are hereby summoned to attend the Parish Council Meeting to be held in Gittisham Parish Room on Thursday 6th October 2022 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 1st September 2022
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • 22/2023/TCA Olive Tree Cottage Gittisham EX14 3AF T1, Lime : To crown lift over adjacent buildings to give a 3 metre clearance from property; to reduce weight and increase light levels via a crown thin removing 20% of the foliar area, target pruning cuts of up to 75mm; T2, Elm : Dismantle to ground level; the tree is in decline with poor vitality, possibly suffering from DED; it is also suppressed by the adjacent Lime.
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider making an application for a permissive path Goldcombe-Hayne Lane (Cllr Fowles)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

9. To receive a report from the Chair
10. To consider decorating and / or refurbishing the parish council’s bus shelters
11. To approve the October payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses (tbc)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10178)

NEST (clerk’s pension) £22.86

12. To update the parish council’s banking policy and the existing bank mandate
13. To review the items highlighted in the annual internal audit report, 2021-22
14. Clerk’s report
15. For information only; items for the forward agenda
16. To consider any late entry correspondence
17. To note the date of the next two meetings, November tbc and Thursday 1st December 2022 at 7.30pm. 

F J Clampin – Clerk

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

25th August 2022

Members of Gittisham Parish Council

You are hereby summoned to attend the Parish Council Meeting to be held in Gittisham Village Hall on Thursday 1st September 2022 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meetings held on 5th July & 16th August 2022
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish (Cllr Twist / Cllr Rowe)
• To consider parish council support for scam awareness and security (Cllr Twist)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

8. To receive a report from the Chair
9. To approve the September payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses (tbc)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10175)

NEST (clerk’s pension) £22.86

10. To update the parish council’s banking policy and the existing bank mandate
11. To review the items highlighted in the annual internal audit report, 2021-22
12. Clerk’s report
13. For information only; items for the forward agenda
14. To consider any late entry correspondence
15. To note the date of the next two meetings, Thursday 6th October and Thursday 3rd November 2022 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin
Clerk to the Council
Garlands
Gittisham
Honiton
EX14 3AJ
01404 851442

10th August 2022

Members of Gittisham Parish Council

Dear Councillors

An Extra Ordinary Meeting of Gittisham Parish Council to which you are summoned, will be held on Tuesday 16th August at 11.30am in Gittisham Parish Room to consider the matters detailed on the Agenda below and make resolutions as appropriate.

Yours faithfully

Carol Hall, Chair, Gittisham Parish Council

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting. 

AGENDA

1. To receive and approve apologies
2. To receive declarations of interest
3. To consider the following planning applications:

• 22/1718/FUL Westgate Gittisham EX14 3AU – Erection of solar panels on existing pool house/garage roof and erection of summer house
• 22/1622/FUL Kings Arms Farm Nags Head Road Gittisham EX14 3AP – Construction of a two storey 18-unit residential home for vulnerable people
• 22/1600/FUL Land Adjacent To Hamlet House Nags Head Road Gittisham – Extension of an existing commercial building on the land north of Hamlet House
• 22/1197/FUL Curlditch House Gittisham EX14 3AE Proposed siting of 5 no. Shepherd’s Huts in the field southeast of Curlditch House (change to heritage statement)

4. To approve the following payments and to note the current bank balance:

Michael Poll play area grass cutting £65 (inv. 10173)

Michael Poll play area repairs £560 (inv. 10174)

F J Clampin
Clerk