An Extra Ordinary Meeting of Gittisham Parish Council to which you are summoned, will be held on Friday 2nd August at 1800 in Gittisham Parish Room to consider the matters detailed on the Agenda below and make resolutions as appropriate.
Yours faithfully
Carol Hall, Chair, Gittisham Parish Council
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting.
AGENDA
To receive and approve apologies
To receive declarations of interest
To consider the following planning applications:
24/0467/PDR Roebuck Farm Weston EX14 3PB – Prior approval (Class R) for a change of use of agricultural buildings to a flexible commercial use within Classes B8 (Storage and Distribution), and Class E (Commercial, business or service) use.
24/1420/MRES Land Off Hayne Lane Gittisham Honiton EX14 3PD – Reserved matters application in respect of matters of appearance, landscaping, layout and scale for the construction of 37 no. residential dwellings and associated garages, infrastructure and landscaping all in association with outline permission 22/1322/MOUT
4. To approve the following payments and to note the current bank balance:
Michael Poll play area grass cutting £65 (inv. 10340)
Gittisham Fete upfront costs (advertising, band, fencing, hall hire etc.) £500
You are hereby summoned to attend the July Parish Council Meeting to be held in Gittisham Parish Room on Thursday 11th July 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 6th June 2024
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To consider the following planning application:
24/0514/FUL – Land adjacent to Town House, Gittisham EX14 3AJ – Demolition of existing agricultural buildings. Proposed housing scheme for 6no. CLT owned affordable homes for rent, and 3no. Estate-owned open market houses
24/1197/PIP – Land Adjacent To Hamlet House, Nags Head Road, Gittisham – Permission in principle application for the conversion of an existing building into a single dwelling
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including publicity (Cllr Orchard & Cllr Twist)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider the role of the lengthsman, remuneration and any work to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To approve the July payments and to note the current bank balance:
You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Parish Room on Thursday 6th June 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 2nd May 2024
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To consider the following planning application:
24/0539/LBC 2 Riverside Cottages Gittisham EX14 3AE – Replace existing porch with enlarged lead flat roof porch on south elevation; replace existing extension on north elevation to create bedroom and bathroom and glazed canopy over rear door
24/0988/FUL Parkers East Gittisham EX14 3AS Proposal to repair and preserve existing brick and timber greenhouse within the curtilage of a listed building
To receive an update from Baker Estates on the Hayne Farm development, including the play area and possible footpath routes
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To consider the provision of superfast broadband in the parish (Cllr Powell)
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including publicity (Cllr Orchard & Cllr Twist)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To approve the June payments and to note the current bank balance:
NOTICE OF ANNUAL PARISH MEETING FOR GITTISHAM PARISH
NOTICE IS HEREBY GIVEN THAT
The Annual Assembly of the Parish Meeting for Gittisham will be held in the parish room on Thursday 2nd May 2024 at 7.30pm
The meeting will be open to the public.
Annual Parish Meeting Agenda
Introduction by Council Chair
Apologies for absence
Report on the Council’s activities in 2023/24 by the Council Chair
Annual Police Report
County and District representatives’ reports
Reports by village organisations
To consider any matters raised by residents.
Annual Council Meeting Agenda
25th April 2024
Members of Gittisham Parish Council
You are hereby summoned to attend the Annual Council Meeting to be held in Gittisham Parish Room on Thursday 2nd May 2024 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To elect a Chair
To elect a Vice Chair
To receive the Chair’s & Vice Chair’s declaration of Acceptance of Office
To accept and approve apologies
To confirm the Minutes of the Ordinary meeting held on 4th April 2024
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To consider the application for a proposed upgrade to the existing radio base station installation at CS_121551, SWEB Tower EX14 3TZ (NGR: E314620, N096545)
To consider the following planning application: 24/0539/LBC 2 Riverside Cottages Gittisham EX14 3AE – Replace existing porch with enlarged lead flat roof porch on south elevation; replace existing extension on north elevation to create bedroom and bathroom and glazed canopy over rear door |
To consider a response to Honiton Town Council’s request to identify projects for the 2nd tranche of S106 funds
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including publicity (Cllr Orchard & Cllr Twist)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To consider and adopt the parish council’s standing orders
To review the parish council’s fixed asset register
To approve the May payments and to note the current bank balance:
F Clampin £254.34 + £16.85 expenses (travel Ottery – Gittisham 7.5-mile round trip x 5 for agendas, minutes & police election notices in March & April @0.45p / mile)
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll play area grass cutting £65 (inv. 10300)
Alvian Ltd play area annual safety inspection £102 (inv. 1068)
Community First Trading annual insurance policy £420.44 [tbc]
NEST (clerk’s pension) £26.78
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 6th June and Thursday 4th July 2024 at 7.30pm.
You are hereby summoned to attend the April Parish Council Meeting to be held in Gittisham Parish Room on Thursday 4th April 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 7th March 2024
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To consider the following planning applications:
a) 24/0652/TRE – 1 Beaumonts Cottages, Gittisham EX14 3AG – T1, Willow: pollard to approximately 8m above ground level; maximum diameter cuts of 20cm; western limb over building; reduce to 3m off main stem
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, inc publicity (Cllr Orchard / Cllr Twist)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To approve the April payments and to note the current bank balance:
F Clampin £254.34 clerk’s salary & expenses tbc
Len Abbott lengthsman work £tbc
Len Abbott expenses £tbc
34SP.com web hosting renewal £119.40
34SP.com domain name registration £15
Gittisham PCC electricity bill [parish council use] £21.10
Michael Poll, play area grass cutting £65 (inv. ref. 10291)
DALC annual subscription £348
NEST (clerk’s pension) £26.78
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 2nd May and Thursday 6th June 2024 at 7.30pm.
You are hereby summoned to attend the March Parish Council Meeting to be held in Gittisham Parish Room on Thursday 7th March 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 1st February 2024
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To consider the following planning applications:
a) 23/1199/MFUL – Land at Weston Park Devonshire Road – Construction of new industrial units (Use Class B2)
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, inc publicity (Cllr Orchard / Cllr Twist)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
To consider parish council support for scam awareness and security (Cllr Twist)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village, including a report from a meeting on 21st February with Combe Estate (Cllr Powell / Cllr Rowe)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To approve the March payments and to note the current bank balance:
F Clampin £254.34 clerk’s salary & expenses tbc
Len Abbott lengthsman work £tbc
Len Abbott expenses £tbc
NEST (clerk’s pension) £26.78
To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct
To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 4th April and Thursday 2nd May 2024 at 7.30pm.
You are hereby summoned to attend the February Parish Council Meeting to be held in Gittisham Parish Room on Thursday 1st February 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 4th January 2024
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To consider the following planning applications:
a) 24/0055/TRE – 8 Campion Way Honiton EX14 2YR – T1, Oak approx 14 metres high and 14 metres wide at all points; to pollard back to previous pollard position when work last carried out in 2016.
b) 24/0019/VAR – Rapshayes Farm Gittisham EX14 3AB – Variation of condition 2 (approved plans) of planning permission 20/0782/LBC (Conversion of barn to holiday accommodation) to change the proposed roof covering from clay roman tiles to natural slate
c) 23/2583/VAR – Rapshayes Farm Gittisham EX14 3AB – Variation of Condition 2 (approved plans) of planning permission 20/0781/FUL (Conversion of barn to holiday accommodation) to change the proposed roof covering from clay roman tiles to natural slate
d) 23/2725/FUL – Kings Arms Farm Nags Head Road Gittisham EX14 3AP – House of multiple occupation (HMO), that provides individual living-rooms for vulnerable people; the facility includes communal areas for socialising, cooking and dining set with private and secure gardens
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, inc publicity (Cllr Orchard / Cllr Twist)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
To consider parish council support for scam awareness and security (Cllr Twist)
To consider limited residential development in the parish (Cllr Valentine)
To consider the creation of a footpath linking Hayne Farm with Gittisham village (all)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To approve the February payments and to note the current bank balance:
F Clampin £254.34 clerk’s salary & expenses tbc
Len Abbott lengthsman work £tbc
Len Abbott expenses £tbc
Arthur J Gallagher Insurance (lengthsman cover) £308.42
Gittisham PCC £30 gazette printing Nov & Dec 2023
NEST (clerk’s pension) £26.78
To approve a supplier for the Gittisham play area maintenance contract for 2024/25
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 7th March and Thursday 4th April 2024 at 7.30pm.
You are hereby summoned to attend the January Parish Council Meeting to be held in Gittisham Parish Room on Thursday 4th January 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 7th December 2023
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To receive an update from All Points Fibre (formerly Jurassic Fibre) on superfast broadband
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, inc publicity (Cllr Orchard / Cllr Twist)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
To consider parish council support for scam awareness and security (Cllr Twist)
To consider limited residential development in the parish (Cllr Valentine)
To consider updating the parish emergency plan (Cllr Orchard)
To consider the creation of a footpath linking Hayne Farm with Gittisham village (all)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To consider donations to organisations under S137 and Transport
To approve the January payments and to note the current bank balance:
F Clampin £254.34 clerk’s salary & expenses tbc
F Clampin 9 months’ backdated pay for 2023-24 at new NALC hourly rate, SCP12 £175.50
Len Abbott lengthsman work £tbc
Len Abbott expenses £tbc
Information Commissioner annual membership £40
Websites Ahoy support & maintenance during 2023 (inv. ref. W23-GPC-2) £81.67
NEST (clerk’s pension) £26.78
To agree the budget for 2024-25
To set the precept for 2024-25
To update the parish council’s bank mandate
To consider entering into the grant funding agreement with East Devon District Council (S106 monies) relating to land at Gittisham play area, money for outdoor table tennis table
To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales for 2023-24 (pub. Nov 2023), and associated pension payments
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, February tbc and Thursday 7th March 2024 at 7.30pm.
You are hereby summoned to attend the December Parish Council Meeting to be held in Gittisham Parish Room on Thursday 7th December 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 2nd November 2023
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, inc publicity (Cllr Orchard / Cllr Twist)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
To consider parish council support for scam awareness and security (Cllr Twist)
To consider limited residential development in the parish (Cllr Valentine)
To consider updating the parish emergency plan (Cllr Orchard)
To consider the creation of a footpath linking Hayne Farm with Gittisham village (all)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To consider the casual vacancy in Gittisham Vale
To approve the December payments and to note the current bank balance:
F Clampin £235.83 clerk’s salary
Len Abbott lengthsman work £tbc
Len Abbott expenses £tbc
Michael Poll play area grass cutting £65 (inv. tbc)
EDDC waste bin, installation & collection tbc
NEST (clerk’s pension) £24.82
To approve and sign the annual CIL report 2022-23
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 4th January and Thursday 1st February 2024 at 7.30pm.
You are hereby summoned to attend the November Parish Council Meeting to be held in Gittisham Parish Room on Thursday 2nd November 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 2nd October 2023
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
To receive an update on public transport (Cllr Orchard)
To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
To consider parish council support for scam awareness and security (Cllr Twist)
To consider limited residential development in the parish (Cllr Valentine)
To consider updating the parish emergency plan (Cllr Orchard)
To consider purchasing a dog waste bin and long term collection (Cllr Orchard)
To consider the creation of a footpath linking Hayne Farm with Gittisham village (all)
To consider the purchase of an electric car charger (all)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To consider the casual vacancy in Gittisham Vale
To consider updating the financial regulations
To approve the November payments and to note the current bank balance:
F Clampin £235.83 clerk’s salary
Len Abbott lengthsman work £tbc
Len Abbott expenses £tbc
Michael Poll play area grass cutting £65 (inv. 10264)
EDDC waste bin, installation & collection tbc
NEST (clerk’s pension) £24.82
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 7th December 2023 and Thursday 4th January 2024 at 7.30pm.
F J Clampin – Clerk
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