2026-09 Parish Council agenda 3rd September 2026

by

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

27th August 2026

Members of Gittisham Parish Council

You are hereby summoned to attend the September Parish Council Meeting to be held in Gittisham Parish Room on Thursday 3rd September 2026 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 2nd July 2026
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    a) 25/0369/FUL – Roebuck Farm Weston Devon EX14 3PB Proposed MOT station, hard-standing and widened access track (retrospective) and surface water drainage works (amended plans showing change to location of proposed surface water attenuation basin)
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To consider the provision of superfast broadband in the parish (Cllr Powell)
  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider updating the parish emergency plan
  • To consider climate change measures within the parish (Cllr Rye/ Cllr Rowe)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
  • To consider the refurbishment and maintenance of the village play area, including purchasing replacement swings
  • To consider the work of the parish lengthsman, including a proposal to increase hourly remuneration to £26/hr, back dated to 1st April 2026 and to consider an annual increase of 1% above the current rate of inflation in the April of the corresponding year
  1. To receive a report from the Chair
  1. To consider updating the parish council’s bank mandate, including adding Cllr Gary Pester to the list of authorised signatories and removing former Cllr Maggie Walker’s name
  2. To authorise the signing of the Challenge Fund Funding agreement between Connecting Devon & Somerset and Gittisham Parish Council to support the provision of a Superfast Broadband solution as outlined in the Detailed Quotation and supporting documents by Bush Broadband Ltd (retrospective)
  3. To approve the September payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £16.50 expenses (travel Ottery – Gittisham 7.5-mile round trip x 4 for agenda, minutes, July meeting & removal of audit documents @0.55p / mile)

F Clampin £3.75 backdated travel expenses (April & May) at updated HMRC Approved Mileage Allowance Payment rate

Bench, Gittisham Vale (item, installation and plaque) £1427.58

Michael Poll £75 grass cutting, play area (inv. ref. 10507)

Bush Broadband / Radio Fibre £10,000 for first phase of full fibre broadband installation

Gittisham Fete £500

EDDC £265.20 dog waste bin annual fee inv. 40073788

NEST (clerk’s pension) £28.98

  1. To consider proposals to reduce the balance of Gittisham Parish Council’s reserves, including a toy library for the village hall
  2. To consider the casual vacancy in Gittisham Village ward
  3. To consider the flying of flags at the village hall
  4. Clerk’s report
  5. For information only; items for the forward agenda
  6. To consider any late entry correspondence
  7. To note the date of the next two meetings, Thursday 1st October tbc and Thursday 5th November 2026 tbc at 7.30pm. 

F J Clampin – Clerk