| Date | 6th February 19.30 at the Village Hall |
| Present | Nick, Alex, Stephen, Stella, Pierre, Bill, Sue |
| Apologies | Janet, Hamish, Maggie, Cordelia, Terry |
| Next meet | Tuesday 5th March? |
| Item | Details |
| Actions outstanding from previous meeting | Agreement with Len about dismantling shed – see ‘Maintenance’ section below. Hamish to sort through box of files and share relevant with Janet. Advertise for a new Treasurer – note to go into March Gazette, including details on stipend. |
| Treasurer’s report | Accounts reviewed see bellow. Thanks to Janet for including savings account details in the summary. Concern at the rate at which outgoings are outstripping income. This will still be true (though less stark) once community kitchen grant monies of £2,244 are paid into the account at end of March. Agreement to discuss at subsequent meeting with follow-up actions on the following points. Noted that our charging costs are lower than other local village halls – also to discuss fees in March. ● Hamish to being analysis of costs and income (action from January minutes). ● Janet to clarify what is driving the sharp increase in miscellaneous charges – new hob? ● Alex to run a uSwitch comparison of electricity and gas suppliers to inform decision on new contract due end March. Grant applications discussed. Devon Communities Together training session on grant writing, Tuesday 20th February, 10am-1pm, thank you Alex for circulating. Hamish to apply again to ‘Growing Communities Fund’ for a further grant for community kitchen, as per request from Parish Council. Fund opens for applications on 1st April. Alex will try again for £20k Lottery Fund grant. Priority items for investment to be discussed at March meeting. |
| Gittisham Parish Hall Accounts – 1st April 2023 to 31 March 2024 | Gittisham Parish Hall Accounts – 1st April 2023 to 31 March 2024 | |||||||
| INCOME | EXPENDITURE | |||||||
| 2022/23 | 1.04.22- 31.01.23 | 1.04.23 – 31.01.24 | 2022/23 | 1.04.22-31.01.23 | 1.04.23-31.01.24 | |||
| Balance brought forward | 6,258.80 | Insurance | 643.79 | 643.79 | 690.38 | |||
| Non-domestic rates | 0.00 | 0.00 | 0.00 | |||||
| Hire of Hall | 4,953.50 | 4,490.75 | 5,090.30 | Cleaning/grass cutting | 748.57 | 718.57 | 803.62 | |
| Social Events | 1,791.04 | 1,219.54 | 956.75 | Maintenance/Equipment | 3,624.97 | 3,198.04 | 3,840.11 | |
| Interest | 226.48 | 0.00 | 0.00 | Water/Gas/Electric | 2,173.82 | 1,879.00 | 2,309.12 | |
| Miscellaneous | 175.98 | 25.98 | 5.91 | Miscellaneous(inc. bank charges) | 269.50 | 256.37 | 986.84 | |
| 8630.07 | ||||||||
| Balance | 3681.69 | |||||||
| Total | 12311.76 | 12311.76 | ||||||
| Redwood Deposit A/c | £26,811.22 |
| Maintenance | Childproof fence for hirers, Len taking forwards. Ideally needs to be in place by end of February. What type of fence – committee not clear without Hamish present? Hamish to ensure taken forwards. Shed removal. Yes wait for warmer months but steer from committee was to pay a firm for removal and get it all done in one go. Stephen to get quote from Hani for full removal. Second shed has leaking roof. No action. Boiler installation taking place this Thursday morning, 8am. Well done everyone and especially Nick and Alex for getting us to a solution. Committee agreed that funds for the boiler should be taken from the savings account, not the current account, and authorised Treasurer to make that transfer. There was some debate about what our long-term investment / refurbishment priorities are. For instance, how much of a priority is the sewage pipe works? Can we agree a prioritisation list at the AGM, which we can use as a touchstone throughout the year? |
| Bookings | Well done to everyone and especially Sue and Alex for organising a fantastic Burns Night. Warm feedback from Honiton Carers and other guests all obviously had a brilliant evening. |
| Future events | Auction of promises 10th February. Proceeds will raise money for the church. The committee agreed to reduce the booking fee to nothing. Nick to message Helen, copying Carol so she can invoice accordingly. Friday 1st, skittles and darts. Stephen to add a note to the Gazette and advertise on WattsApp. Alex offered to help set up. Mav is down to collect the Skittles again. Committee agreed to not charge for entry, but possibly a raffle. If successful, run again another evening in March? Agree in March. Fete, 31st August. Can the village hall committee run the bar? – yes we can. Cabaret in December. Other ideas: The Committee was keen for a quiz in April and possibly a regular monthly quiz booking. A regular slot gets on calendar and brings people from wider? Share load of quiz-setting around the village? Return to this in March. Father’s Day BBQ? Bingo Cream tea with art exhibition. |
| AOB | Stephen volunteered to take on some secretariat duties, including publishing historic minutes on GVH website. |