Village Hall Minutes

Date	Monday 8th June 2026
Present	Nick, Stella, Becca, Alex, Maggie, Bill, Toni, Steve,
Apologies	Claire, Jess, Damian.
Next meet	Next meeting: Monday 13th July 2026, 7:30pm – Gittisham Village Hall
Item	Details	Actions
Initial Discussion, Priorities & Agenda.	Chair commenced the meeting with the priority of discussing Flags. Decision made to discuss flags as first point, and then to continue as per agenda following discussion with committee. It was deemed that the Chair had discussed the views of members not in attendance.  Damian has made an AI generated flag policy which was circulated shortly before the meeting via email. Given this timing not everyone was able to read in advance, however it was discussed and the overall consensus was that a flag policy was not necessarily required.  Lengthy discussion amongst committee in relation to the use of flags on the Village Hall.  Feedback both written and verbal from members of the parish considered and discussed. Sensitive topic that brings a vast range of emotions. It was appreciated that it will be difficult to make a decision that takes everyone’s views into account, due to such differing opinions on the subject. The idea of having villagers vote was discussed and deemed a positive and inclusive idea. Plan to discuss how best to do this at the next meeting, ensuring that all members of the parish are given the opportunity to take part.  Ultimately the aim is to ensure that we represent the parish, remain inclusive and open in our decision making. We want to ensure that decisions are made in the best interests of the community.  Despite differing opinions, it was unanimous amongst the committee that we are happy flying flags at times, but not necessarily every day. Discussion on when to fly flags (on special occasions for example) and agreed that this will be discussed and planned at the next meeting.  The committee commented on welcoming opinions/ideas/thoughts from members of the Parish but are grateful if this is done is a calm and respectful manor. We are all volunteers that work to help the community and having targeted abuse or unkind comments is not acceptable. Please be mindful of ongoing communication in the future.  Discussion closed with the idea of having a flag competition to make a Gittisham Flag, which can then be flown every day. Idea of launching at fete with communication and media, with the plan to potentially reveal the winner at Centennial day in 2027. To further discuss at next meeting.
All actions	Damian to give Alex permission to negotiate with Eon – Alex will chase, as contract has now expired.  Stella and Nick to continue chasing the Charities commission about the change to our Governance – in Springtime.  Stella has created a WhatsApp group for community kitchen to share ingredients. This is with the aim to reduce food waste and keep costs as low as possible.	Alex Stella and NickStella
Committee members and governance	Policies: Stella and Nick are working on the Health and Safety Policy.Damian has drafted the Finance Policy. Plan to share these with the committee at their earliest convenience.  Hire agreement to be updated to outline the parameters around sparklers for a private event. We agreed that it would be “No fireworks and sparklers only at the discretion of the committee with written permission”. Risk assessment to be considered/ completed in relation to sparkler use for events.	Nick / Damian  Stella  Becca
Finance	– Current account balance £8,200.74 – Savings Account balance £26,768.76 – Cash float £189.76- Piano concert = £68.82 Sum-Up + £440.00 Cash – £25.49 expenses = £483.33 Profit – Payment due to Michael Allen Harrison charity = £241.66 (Maggie will liaise with Betty on how to pay and discuss with Damian)- Income from hire low this month at £142.00 – Social events includes banking from quiz, coffee/cakes, concert and float surplus – Miscellaneous includes £750.00 DCC grant and £20.00 donation – Cleaning/Grass includes painting and 1 grass invoice from March – Maintenance includes £300.00 pest control Other matters: – Notice of electricity account transfer received – mistake triggered by change in landlord? – PRL/PRS annual account received, new format, needs completing by 15/7 – Invoice not yet received from timber merchants- £400 due from Heltor fuels – Alex has now issued an invoice and has been informed they will pay as soon as possible.  -Issue with email about utilities in relation to wrong address provided. Damian / Alex to chase.	Damian Alex Damian/ Alex
Grants	Nick – has agreed a grant for CK of £750 from the Growing Communities Fund of DCC – this will help with the ongoing cost and running of CK for the year.  Nick raised an email from an Audiovisual company offering to complete works and signposting available grants. Discussion with committee about this. Alex felt that this was a higher quote than reasonable and it would not be cost effective. To continue to search for grants and other options.

Maintenance	The local pest controller Graham appears to have resolved the mouse situation. Bate boxes have been left throughout hall with no mice yet! Picnic bench – Wood is cut, just need to buy fixings to put together.  Urinal pee traps have been replaced by Alex Key safe keeps factory resetting – Alex has done a hard reset on this which should resolve issue. Stella raised we need to paint the back foyer so we will ask Jim to do this. Other actions/items required: Blackboard – ?buy blackboard paint to upcycle current one – Steve welcome sign in the foyer – Claire snap frames for posters to protect the doors – Claire power washing the paths to clear the moss – ?Gary may be happy New notice board for the foyer – Claire Alex suggested getting an A-Board to advertise on road – Alex	Maggie Steve Stella  Steve  Alex
Bookings	Bookings have slowed slightly this month but there are some party bookings coming up and an ice bath event. Please see calendar for all booked events.  48hour hold fee is working well and we are receiving deposits quicker.   Regular bookings continue.  Discussed CLT meeting booking and the committee voted that we are happy that there is no charge.  Discussion on the need to push and promote further bookings.
Future events	Upcoming Events:Fathers day 21st June – BYO drinks, Alex and Stella happy to do BBQ, need salads and side dishes. Veggie kebabs. £10 adults. £5 children. Open mic element – Toni to advertise. Coffee and Cake – 27Th June – Stella and Nick to host. Stella will push for cake donations in light of so many committee members being away.  Future events:11th July – Live Music, Exeter Street Band and BBQ. Need to get a bar licence for this or ?non-alcoholic beverages. Adam prefers to play 18-2000. Discuss with Claire what plans have been discussed. Alex to chase. 12th July – Vicar’s leaving party from 1pm onwards. Agreed as a committee that there should be no charge as a thank you for Julia’s generosity and commitment to the community during her service as Vicar.Flower and Produce Show 1st August 2026Alex will confirm with Adam if he is happy to be involved in Gardener’s question time on the same evening. Nick has confirmed other attendees. Gittisham Fete 5th Sept 2026. Caberet film night 10th October – 7pm – late. October 17th – Jumble sale. Becca has purchased some clothes rails for this. Halloween party for Kids – Jess Hosting. To be booked Sat 31st October after coffee and cake so 4:30-6pm.November – Xmas extravaganza and Bingo 28th NovemberBurns night 2027 – Sat 23rd Jan 2027. Nick has booked caller.  Claire to book the bagpiper.To discuss end of May for Centennial Day 2027.
AOB	Nick has arranged £180 for moving Mary’s piano which has kindly been donated to us. This was agreed as a good option for the hall when initially discussed, but on further discussion this evening with upkeep and concerns regarding space and care, the committee have regrettably decided not to take up Michael’s kind offer.  Alex explained that The Parish Council have £27k to be used for infrastructure within in the parish – a grant can be applied for if the Village Hall wishes to apply. To consider and discuss at the next meeting.

MAINTENANCE SCHEDULE

Long term maintenance list, for progression when funds allow. Rough hierarchy order.

Sewerage and drainage pipe replacement

Air to air heat pump

Re-fit audio visual capabilities

Rewiring of cabling, particularly in the loft

(Rising) damp in southern elevation

Internal repaint including / especially ceiling

Hose reel – ours leaks significantly and we need a new one for the garden

Bin Store

Sound Deadening Clouds/equipment to make it less echo-ey – Alex

Stage Curtains and for the other end of the hall to sound deaden – Claire

Hooks on the doors in toilets specifically the disabled toilet – Toni to provide

Murals in the toilets – Maggie/Claire exploring

Date	Monday 11th May 2026
Present	Stella, Damian, Toni, Steve, Jess, Alex, Becca, Nick
Apologies	Claire, Maggie, Bill
Next meet	Next meeting: Monday 8th June 2026  7:30pm – Village Hall
Item	Details	Actions
Monthly Meeting -Initial Discussion: Priorities & Previous Minutes	Nick has organised Burns Night with live music for Jan 2027. We may also have a bagpipe player thanks to Claire.Nick has got Jim a thank you gift so that action is complete.Claire has successfully achieved a 5 star hygiene rating for the Hall – thank you and well done to Claire!!Hirers checklist has been created and implemented as well as notes on how to lock the doors/windows.
All actions	Actions:Matter arising regarding the flags – it was discussed last time and we have had both positive and negative feedback from the community. Nick was absent at the last meeting and agreed we will discuss it when we have a full committee. The flags will stay for now but Nick reminded us all that we are all to be receptive to feedback from our Parishioners and Neighbours.  Old actions:  Damian to give Alex permission to negotiate with Eon – no updates/urgency.Stella to continue chasing the Charities commission about the change to our Governance – in Springtime.	DamianStella
Committee members and governance	Committee Members: The new committee members have been elected in this evenings AGM. Policies: Stella has redrafted DCT policies – Stella to run through the Health and Safety Policy with the committee and to run through the financial policies with Damian after the AGM.	Stella / Nick
Finance	Damian:Damian shared the current balance of £7k. Hire of the hall is already up to over £1,000 this financial year.Expenditure – needs to pay Jim for the painting but all up to date other than that. It was agreed to pay him £50 instead of the requested £20 for his work as he worked 3 days and did a great job.Finances are good so far and this year looks to be good.It was agreed to not review/increase the hire charges as we only put them up in July 2026 and we want to keep them as is to increase booking volumes.	Damian
Grants	Alex: To meet with EDDC to report back on the grant application.  Claire has applied for a Community Grant Fund for the new stage curtains – awaiting to hear. Damian shared an example of sound deadening he saw in a recent National Trust excursion and Stella reminded us all to keep eyes peeled for grants we can apply to for these kind of improvements.	Alex

Maintenance	Maggie has instructed the local pest controller Graham to resolve the mice situation. He will come regularly until the issue is resolved. – Ongoing. We need a new picnic bench – Claire was volunteered to source some (hopefully free) materials and Steve could potentially build a picnic bench. Stella raised we need to paint the back foyer so we will ask Jim to do this. Other actions/items required: Blackboard and welcome sign in the foyer; urinal pee traps need replacing;key safe keeps factory resettingsnap frames for posters to protect the doorsBecca raised powerwashing the paths to clear the moss – potentially Jim to do itNew notice board for the foyer	Maggie Claire/Steve Stella
Bookings	Stella passed on feedback from Claire to note that bookings being busier is due to both the Committee and the Community being so involved and excited by the hall events and thanks to everyone for their time and care when it comes to our beloved hall. Nick raised we need to push private bookings and the advertising on facebook and Instagram is helping but we need to keep momentum up and keep spreading the word. We should also be pushing google reviews. Meeting with the Hayne Farm management company for Hayne Farm residents on the 26th May – Jess will reach out to the bookers to suggest the committee attend to host/serve refreshments as we can spread the word of the hall/village.
Future events	Upcoming Events:Coffee&Cake 30th May–  Claire and Alex to host. Flower Festival 6th & 7th June – Toni to share the flower festival poster on instagram16th May – Betty has had an offer from a pianist in America to do a piano performance. Nick will be hosting with Betty. Suggested taking donations and if we take a significant amount to split it with the hall and a charity of the pianists’ choice. Doors 6pm for start time of 6:30pm.Fathers day 21st June – to be discussed and agreed on who to help on the next meeting Future events:11th July – Live Music, Exeter Street Band and BBQ. Need to get a bar licence for this.12th July – Vicar’s leaving party from 1pm onwards. Agreed as a committee that there should be no charge as a thank you for Julia’s generosity and commitment to the community during her service as Vicar.Flower and Produce Show 1st August 2026Nick to ask Sue if she is happy for the Gardeners Talk to happen on the evening after the produce show and then invite the gardening experts.Gittisham Fete 5th Sept 2026Halloween party for Kids – Jess Hosting. To be booked Sat 31st October after coffee and cake so 4:30-6pm.October 17th – Jumble sale.November – Xmas extravaganda and Bingo 28th NovemberBurns night 2027 – Sat 23rd Jan 2027.  Nick to book the caller for next year. Claire to book the bagpiper.	Nick
AOB	Becca raised updating the hirer agreement to outline the parameters around sparklers for a private event. We agreed that it would be “no fireworks, sparklers only at the discretion of the committee with written permission”. Steve raised and discussed creating another group on whatsapp for community kitchen to share ingredients – Alex will set this up and make Stella the admin.

   MAINTENANCE SCHEDULE

Long term maintenance list, for progression when funds allow. Rough hierarchy order.

Sewerage and drainage pipe replacement

Air to air heat pump

Re-fit audio visual capabilities

Rewiring of cabling, particularly in the loft

(Rising) damp in southern elevation

Internal repaint including / especially ceiling

Hose reel – ours leaks significantly and we need a new one for the garden

Bin Store

Sound Deadening Clouds/equipment to make it less echo-ey – Alex

Stage Curtains and for the other end of the hall to sound deaden – Claire

Hooks on the doors in toilets specifically the disabled toilet – Toni to provide

Murals in the toilets – Maggie/Claire exploring

Date	Monday 13th April 2026
Present	Stella, Maggie, Damian, Claire, Toni, Steve, Jess, Alex, Becca
Apologies	Nick, Bill
Next meet	Next meeting: Monday 11th May  7:30pm – Village Hall
Item	Details	Actions
Initial Discussion: Priorities & Previous Minutes	Stella circulated the Agenda for the meeting in the interest of a more efficient meeting to prioritise matters that need attention instead of our previous routine of following the minutes from the previous meeting.Nick has approached Mary Marker for Burns night 2027 but not yet heard back.Nick will be getting Jim a thank you gift aqs per previous minutes – Gary politely declined his thank you gift.Claire has requested a visit from EDDC for the Food Hygiene assessment but has not yet heard back.Stella shared a leaving checklist for Hirers’ and we discussed what could be added. Alex suggested adding to remind those to lock doors and windows. Steve raised that the last Wedding hire actually trespassed into a member of the communities’ garden to use a basketball – an apology will be given to this parishioner. Jess to check that the Hallmaster emails because Becca mentioned she didn’t see T&Cs when she booked – it should be a clickable link.
All actions	New actions:Stella reminded everyone about the AGM, and to have a think on what involvement we want to have as members in the coming year. Alex has advertised this on the website. Old actions:  Damian to give Alex permission to negotiate with Eon – no updates/urgency.Stella to continue chasing the Charities commission about the change to our Governance – in Springtime.
Committee members and governance	Committee Members: Stella has circulated the new trustee welcome packs to Becca and Steve to sign.  Policies: Stella has redrafted DCT policies – Stella to run through the Health and Safety Policy with the committee and to run through the financial policies with Damian after the AGM.	Stella
Finance	Damian: Damian shared the end of year finances, we ended in the black! Thanks to the incredible fundraising work of the Committee (many thanks to the amazing Claire). Damian has also wrapped up all the previous bank accounts from Janet and is in the full Primary User for all relevant accounts.  Some Highlights: Kitchen works didn’t increase in value. (woo!)Fundraising events pushed us into the black. There was a £10 discrepancy on cash but Damian will resolve.Reminder that we have no donation income for the last 3 months of last year or this year. We had £1350 last year and need to consider how to make up the shortfall of income if we cannot cover the costs of CK.2024-2025 returns are on the charities commission site. Damian hopes to do it for 25-26 after the AGM as he is more familiar with the process now. Damian discussed the current financial status – he will be finding a high interest savings account to move some money into this year.	Damian
Grants	Alex: To meet with EDDC to report back on the grant application.  Claire has applied for a Community Grant Fund for the new stage curtains – awaiting to hear. Damian shared an example of sound deadening he saw in a recent National Trust excursion and Stella reminded us all to keep eyes peeled for grants we can apply to for these kind of improvements.	Alex

Maintenance	Alex has organised and had feedback from the portable appliance testing – the ban marie and the extension lead failed but everything else passed. Maggie has instructed the local pest controller Graham to resolve the mice situation. He will come regularly until the issue is resolved. Painters (Jim and any other volunteers) are doing the lobby this weekend the 17th-18th April. Claire raised that the back roof windows need a clean and Alex suggested he and Toni can take the pressure washer to the roof and clean it.  Claire said we need a barrier mat for the back door as hirers bring in mud and debris as it is straight from garden into the tiled floor at the moment. The committee agreed it was a requirement. Expected to cost between £100-£250 for a decent one. Claire has requested £100 for garden plants for a Clematis and a rose to plant up the shed to make it more sightly and to get more bulbs for the garden, the Committee all agreed the spring bulbs she planted were a wonderful addition to the garden and to continue the investment for the benefit of the hirers and parishioners (and Claire).	Maggie Claire/Damian
Bookings	Stella gave a report on bookings, we are getting a steady trickle of bookings and May is looking really busy which is what we need.  Reminder for the committee – to please notify Stella of any works (grass being cut, rodent management etc) to avoid clashes with bookings. The Committee discussed paying deposits and we suggested and voted for a booking deadline of 48 hours to pay a deposit to confirm the booking. All Committee members present agreed. Jess raised Community Kitchen and the Committee discussed the loss of income but also the value of funding community kitchen in the form of grants off the back of it. It is a sensitive topic as we don’t want attendees to be concerned about the future of the event or ask them for donations and instead suggested we use one of the coffee and cakes to go towards the fees. We may earn enough through fundraising this year to cover it.
Future events	Coffee&Cake 25th April – Alex/Becca/Gary have volunteered. Quiz 9th May – Hamish has agreed to run this with Nick. Light food, costs need to be sorted and a raffle. Ploughmans or bacon baps (we have a freezer full of bacon).  Suggested £7 for a ticket to include a bacon bap (cheese for vegetarians). Start time of 7:30pm.16th May – TBC Betty has had an offer from a pianist in America to do a piano performance. Nick will be hosting with Betty. Suggested taking donations and if we take a significant amount to split it with the hall and a charity of the pianists’ choice. Doors 6pm for start time of 6:30pm. Future events:talks: Hardy wine talk / gardening talk 6th and 7th  June – Flower festival.Father’s Day 21st June 2026 – Need to discuss because we need a team to cater/host. 11th July – Live Music, Exeter Street Band and BBQ. Need to get a bar licence for this.12th July – Vicar’s leaving party from 1pm onwards. Agreed as a committee that there should be no charge as a thank you for Julia’s generosity and commitment to the community during her service as Vicar.Flower and Produce Show 1st August 2026Gittisham Fete 5th Sept 2026Bill suggested a Gardeners Question Time. Halloween party for Kids – Jess Hosting. To be booked Sat 31st October after coffee and cake so 4:30-6pm.October 17th – Becca suggested a jumble sale.November – Xmas extravagada and Bingo 28th NovemberBurns night 2027 – Sat 23rd Jan 2027.  Nick to book the caller for next year. Claire to book the bagpiper.Need to be mindful of planning future events to not clash with Parish Council events.	Toni to create posters for upcoming events.
AOB	Discussed the most recent Easter Bingo. The evening was advertised as starting at 7pm with eyes down at 7:30 and the hall was at capacity by 7:05pm. It was raised that a member of the Community took offence to the 3 flags flown on the front of the hall (Union Jack, St George’s Flag and the Devon Flag) and suggested we take them down. Due to the recent socio-economic climate with anti-immigration riots using the St George’s flag as a protest to immigration, we can see why it may be construed in this way. A discussion was had that it would be appropriate to fly the St George’s flag alongside the Union Jack and Devon Flag as a symbol of Community, Pride in our nation and the diversity we celebrate. The Committee also acknowledged we cannot please everyone and that we are a small Devonshire village with people of many Nationalities residing here locally. Gittisham is well known for its open and supportive community and events like The annual Fete and the weekly Community Kitchen welcome all to attend and we feel the flags reflect those values. The Committee took a vote on flying the flags outside – 2 abstained and 7 yes’.

   MAINTENANCE SCHEDULE

Long term maintenance list, for progression when funds allow. Rough hierarchy order.

Sewerage and drainage pipe replacement

Air to air heat pump

Re-fit audio visual capabilities

Rewiring of cabling, particularly in the loft

(Rising) damp in southern elevation

Internal repaint including / especially ceiling

Hose reel – ours leaks significantly and we need a new one for the garden

Bin Store

Sound Deadening Clouds/equipment to make it less echo-ey – Alex

Stage Curtains and for the other end of the hall to sound deaden – Claire

Hooks on the doors in toilets specifically the disabled toilet – Toni to provide

Murals in the toilets – Maggie/Claire exploring

Gittisham Parish Hall Accounts – 1st April 2026 to 31 March 2027					Gittisham Parish Hall Accounts – 1st April 2026 to 31 March 2027
INCOME		13th April 2026			EXPENDITURE		13th April 2026
	2025/26	3.6% of 2026/27	2026/27			2025/26	3.6% of 2026/27	2026/27
Balance b/fwd			£6,174.15		Insurance	£959.73	£34.55	£0.00
					Non-domestic rates	£0.00	£0.00	£0.00
Hire of Hall	£6,079.06	£218.85	£664.80		Cleaning/grass cutting	£1,054.65	£37.97	£0.00
Social Events	£7,705.24	£277.39	£1,000.00		Maintenance/Equipment	£26,668.55	£960.07	£410.00
Interest	£0.00	£0.00	£0.00		Water/Gas/Electric	£2,562.96	£92.27	£200.35
Miscellaneous	£51,406.32	£1,850.63			Miscellaneous(inc. bank charges)	£6,618.53	£238.27	£0.00
	£65,190.62	£2,346.86	£1,664.80			£37,864.42	£1,363.12	£610.35
					Balance			£7,228.60
Total			£7,838.95					£7,838.95
					Reserves
					HSBC Instant Access Business Savings Account: £26,723.32
					Cash Float: £259.16

Date	Monday 9th March 2026
Present	Stella, Maggie, Damian, Claire, Toni, Bill, Steve, Jess & AlexObservers: Becca
Apologies	Nick
Next meet	Next meeting: Monday 13th April  7:30pm – Village Hall
Item	Details	Actions
All actions	New actions:Stella opened with a warm welcome to Steve and Becca. Steve and Becca has joined the Committee.Agreed to run an agenda as opposed to minutes next time.Thanks to Kate Kimber for helping with the planting of the spring bulbs – Bill raised how beautiful the garden looks with the flowers starting to bloom. Thanks to Claire for coordinating. Claire & Maggie has honoured Doris by replanting some of her plants from her garden into the Hall garden. Acknowledged and showed thanks to the volunteers that contributed to the decoration of the hall (painting, carpentry etc). Stuart was thanked with a gift of wine. Agreed that Jim and Gary should be thanked with a similar gift. Nick to arrange.Claire Contacted EDDC to follow up about food hygiene inspection once the Kitchen is finished. Once the oven is professionally cleaned in April 2026. EDDC coming along after the breakfast. Old actions:  Damian to give Alex permission to negotiate with Eon – no updates/urgency.Stella to continue chasing the Charities commission about the change to our Governance – in Springtime.	Nick – Need to check he has done thisClaire
Committee members and governance	Policies: Stella has redrafted DCT policies – Stella to run through the Health and Safety Policy with the committee and to run through the financial policies with Damian after the AGM.	Stella
Finance	Damian: Circulated this month’s report. Damian is confident we may finish 2025-2026 in the black as the final invoice from the Plumber we anticipated being c£2k came in at roughly £1,440. All kitchen related bills now payed. Just need to allocate the £1,000 grant we got for the kitchen accessories (trays, utensils etc). Discussed allocation of the funds and Damian to do a reconciliation of the monies so far as we only have until the end of March to spend the remainder.  The talks we have hosted are raising around £30-£50 whereas coffee and Cake’s are raising closer to £200-300.  Donations to Community Kitchen ended in January. There will be an £1,800 deficit without this income. We have a £400 grant towards to CK rent but this doesn’t cover the total deficit. Need to decide how to move forward with CK. Geraldine was given a small gift of thanks for turning the accounts around at year end so quickly.  Damian pointed out our efforts in fundraising are what has kept the hall afloat this year and next year we need more efforts in bookings of the hall to push income without so much labour. Claire has begun fundraising/find sponsors for the Easter Bingo and successfully secured £500 towards the event. Our Main sponsor is Heltor Oils and supported by Shoobridges.	Damian
Grants	Alex: To meet with EDDC to report back on the grant application.  Damian to please produce a receipt for £400 worth of CK rent to provide evidence to the Council. Committee discussed the spend of the grant and what items come under the limitations of the grant. Claire to manage the spend of the remainer of the grant. Claire has applied for a Community Grant Fund for the new stage curtains. The Committee discussed keeping our eyes peeled for further grant opportunities – we will be able to apply for a further lottery grant in September 2026 if we want to for a new projector/screen – Alex mentioned Awliscombe did similar.	Alex Damian

Maintenance	The Committee acknowledged the stellar work Jim has been doing as our new cleaner and going above and beyond – and shared our thanks for his hard work so far. Discussed the plaster work on the wall by the stage – the Committee voted and all agreed to repoint and tidy the new exposed brick wall. Hallway and back foyer now looks even more worn now the main hall is done. We have all the paint and kit and just need time/volunteers (Jim/Stuart/Nick?) Thanks to Carla for taking away the rubble from the front – the Committee are grateful for Carla always pitching in with tidying up – thank you Carla!	Alex will ask Rufus to complete the work on the wall. Nick
Bookings	We need to make sure that hirers clean up after themselves, perhaps we can make up a checklist that they run through but we could reserve the right to get a professional cleaner if a booking left the hall in a poor state.Stella to liaise with Gary. Still in Progress. We have a new regular booking for Tai Chi which is great as it is every week of the year. We have 2 weddings in 2026 and one in 2027 so far. We need to advertise the hall more for bookings and keep pushing for reviews.  Stella and Gary have a good process with showing bookers around at the start of a booking to be on hand for any FAQs and ensuring the customers are comfortable. Media team keep promoting the hall socially – We need more pictures of the hall in use to use on the Instagram/facebook pages. We could reach out to local influencers to promote the hall.  Claire mentioned a business forum in Honiton that we could explore for appealing to more corporate clients or small business clients for staff parties etc.  Toni mentioned creating a suppliers list to provide prospective bookers inspiration of what the hall could be used for and a list of what we have available at the hall for hirers to use. Discussed having a “library” of “toys” (giant jenga, ping pong table, games, etc) for villagers/bookers to use as part of a benefit of booking and Becca suggested doing it as an additional cost for wedding bookings. We were delighted to welcome Cllr. Jeffries and his daughter to Community Kitchen this week and show him where the money he pledged to the hall was going. Agreed that CK and Coffee&Cake are integral to the value of the hall in the community.	Stella Alex/Toni/Jess Toni
Future events	Saturday 14th March – Village Halls Week/Mothers day breakfast. Jess to coordinate with Claire.Saturday 28th March – Coffee & Cake and Bingo. Commitments made by Toni, Alex, Claire, Jess for the 28th to be present/on the door. Alex and Becca to host Coffee and Cake. Jess to organise a kids easter egg raffle.  Future events:talks: Hardy wine talk / gardening talk Coffee and Cake & Bingo on 28th March Potential Quiz – 9th May 2026. Stella putting dates forward to Hamish.  6th and 7th  June – Flower festival.Father’s Day 21st June 2026 – Need to discuss because we need a team to cater/host. 11th July – Live Music, Exeter Street Band and BBQ. Need to get a bar licence for this.Flower and Produce Show 1st August 2026Gittisham Fete 5th Sept 2026Bill suggested a Gardeners Question Time. Halloween party for Kids – Jess Hosting. To be booked Sat 31st October 10-2?November – Becca suggested a jumble sale.November – Xmas extravagada and BingoBurns night 2027 – Sat 23rd Jan 2027.  Nick to book the caller for next year. Claire to book the bagpiper.Need to be mindful of planning future events to not clash with Parish Council events.	Stella to confirm Quiz date with Hamish. Nick
AOB	None

   MAINTENANCE SCHEDULE

Long term maintenance list, for progression when funds allow. Rough hierarchy order.

Sewerage and drainage pipe replacement

Air to air heat pump

Re-fit audio visual capabilities

Rewiring of cabling, particularly in the loft

(Rising) damp in southern elevation

Internal repaint including / especially ceiling

Hose reel – ours leaks significantly and we need a new one for the garden

Bin Store

Sound Deadening Clouds/equipment to make it less echo-ey – Alex

Stage Curtains and for the other end of the hall to sound deaden – Claire

Hooks on the doors in toilets specifically the disabled toilet – Toni to provide

Murals in the toilets – Maggie/Claire exploring

FINANCE REPORT

Kitchen works
Grants awarded to cover the kitchen works were £20,980.00
An additional grant from DCC for £1,000 has now been received.
The spend on the kitchen works is:
£8,130.60	Allsop/Pitts deposit
£8,130.60	Allsop/Pitts second payment
£980.01	Allsop/Pitts fridge/freezer payment
£648.23	Drake’s Plumbing payment
£5,115.86	Damien Richards building payment
£1,440.00	Electrician payment
£202.03	Jewsons
£395.18	IKEA etc
£272.64	Allsop/Pitts final payment
£230.47	Allsop/Pitts miscellaneous
£105.84	Miscellaneous
£25,651.46
Fundraising
Fundraising during 2025-26 has made a profit of £4257.05. (N.B. Easter Bingo was at the end of 2024-25.)

Gittisham Parish Hall Accounts – 1st April 2025 to 31 March 2026					Gittisham Parish Hall Accounts – 1st April 2025 to 31 March 2026
INCOME		9th March 2026			EXPENDITURE		9th March 2026
	2024/25	93.7% of 2025/26	2025/26			2024/25	93.7% of 2025/26	2025/26
Balance b/fwd			£5,571.27		Insurance	£723.73	£678.14	£959.73
					Non-domestic rates	£0.00	£0.00	£0.00
Hire of Hall	£5,828.56	£5,461.36	£5,819.06		Cleaning/grass cutting	£1,901.59	£1,781.79	£937.15
Social Events	£5,782.76	£5,418.45	£7,093.26		Maintenance/Equipment	£45,022.20	£42,185.80	£26,605.73
Interest	£0.00	£0.00			Water/Gas/Electric	£3,039.75	£2,848.25	£2,381.20
Miscellaneous	£43,476.90	£40,737.86	£51,406.32		Miscellaneous(inc. bank charges)	£2,457.59	£2,302.76	£6,063.82
	£55,088.22	£51,617.66	£64,318.64			£53,144.86	£49,796.73	£36,947.63
					Balance			£32,942.28
Total			£69,889.91					£69,889.91
					Reserves
					Redwood Deposit A/C closed: £16,229.17 balance and £309.15 interest transferred 2/26
					Redwood Deposit A/C transfer: £10,185.00 5/25
					Total reserves transferred: £26,414.17 capital and £309.15 interest
					Therefore, current A/C balance £6,527.58
					Cash Float £364.30 to be banked 31/3

Date	Monday 9th February 2026
Present	Maggie, Damian, Nick, Claire, Toni, Bill, Jess & Alex Observers: Becca, Millie, Steve
Apologies	Stella
Next meet	Next meeting: Monday 9th February 7:30pm – Village Hall
Item	Details	Actions
All actions	New actions:Acknowledged and showed thanks to the volunteers that contributed to the decoration of the hall (painting, carpentry etc). Stuart was thanked with a gift of wine. Agreed that Jim and Gary should be thanked with a similar gift. Nick to arrange.Claire Contacted EDDC to follow up about food hygiene inspection once the Kitchen is finished. Once the oven is professionally cleaned in April 2026.Stella to continue chasing the Charities commission about the change to our Governance – in Springtime. Stella absent so to be discussed next time. Old actions:  Damian to give Alex permission to negotiate with Eon – no updates/urgency.	NickClaire
Committee members and governance	Devon Communities Together Meeting: Alex gathered information about their sound deadening and noted the fortune of our hall being tucked away as opposed to on a main road. Nick Received positive feedback from their chair regarding our coffee and cake afternoons. Yettington will host the next one in April.Discussed recruiting more Committee Members to help with fundraising events. Claire to put it in the Gazette and Alex to post on Facebook calling for new Committee Members. We have 3 new faces around the table this evening! Policies: Stella has redrafted DCT policies – Stella to run through the Health and Safety Policy with the committee and to run through the financial policies with Damian.	No Action Claire/Alex All
Finance	Damian: Circulated this month’s report.Damian gave a detailed recap of the YTD financials. Bookings on the up now we have reopened the kitchen and bookings. The redwood account has been closed down so banking is simplified. Damian has not yet banked the cash from the most recent events but due to soon which will help the bank balance. Expenditure – insurance has increase and extended cover of the buildings insurance off the back of advice from the estate to meet the same standard. Utilities spend is less due to the solar panels and improvements such as windows, doors and insulation in the hall. Expenditure on the kitchen is just over £26k. The annual returns were submitted with the Charity Commission just in time and Geraldine deserves thanks for her quick turn around of the accounts for 24-25. Huge thanks from the Committee to Damian, Alex and Geraldine for their work on the accounting with the deadline of the 31st Jan. This years’ Easter Bingo falls into this financial year and Damian shared his hopes that it will push us into the black and make us break even. Damian sorted the banking mandates and now Nick, Damian and Jess are mandates of the accounts. Claire has begun fundraising/find sponsors for the Easter Bingo and successfully secured £500 towards the event. Our Main sponsor is Heltor Oils and supported by Shoobridges.	Damian
Grants	Alex: To meet with EDDC to report back on the grant application.  Claire has secured a £1,000 grant for £600 of equipment and £400 of Community Kitchen rent. We are very grateful to Cllr. Jeffries to his support in getting this grant.  Stella to please produce a receipt for £400 worth of CK rent to provide evidence to the Council. Committee discussed the spend of the grant and what items come under the limitations of the grant. Claire to manage the spend of the remainer of the grant.	Alex Stella/Claire

Maintenance	Jim has begun cleaning the hall. The committee are satisfied so far. Claire raised the gutter at the back and was overspilling when it wasn’t raining heavily. The rear skylight was cleaned by Alex – thank you. We require smaller grills on the outdoor vents. Claire to purchase in Springtime Discussed the plaster work on the wall by the stage – the Committee voted and all agreed to repoint and tidy the new exposed brick wall. Thanks to Bill for doing the boxing in in the Kitchen. Damage to the wall in the kitchen from a private booking this weekend just gone. A new sign has been put up to not put heavy items on the shelves. Stella has notified the booker of the damage and T&Cs. Nick to inform Stella and to ask Allsop and Pitts to return to iron out a couple of snagging items. Hallway and back foyer now looks even more worn now the main hall is done. We have all the paint and kit and just need time/volunteers (Stuart/Nick?)	Claire Alex to arrange Rufus to do the works. Nick Nick
Bookings	Thanks were passed on via Maggie to Alex and to the Committee for the generosity and help in hosting Doris’ Wake today. We need to make sure that hirers clean up after themselves, perhaps we can make up a checklist that they run through but we could reserve the right to get a professional cleaner if a booking left the hall in a poor state.Stella to liaise with Gary. Still in Progress. Media team to check out the Wedding Extravaganza at Westpoint and look to promoting the hall for more weddings.	Alex/Toni/Jess
Future events	Kitchen launch party: Evening Drinks on Friday 20th February, to invite the village and all the contractors to celebrate our new kitchen. Went through the invite list and extended the invites to friends of the hall, sponsors, individuals/businesses that have gifted time/gifts/money to the hall.  Divvied up the nibbles –  Alex to do Cheese and Grapes on sticks, Claire to do Ritz with Smoked Salmon/Philly & Cucumber and Cocktail Sausages. Sure doing goats cheese and beetroot. Mozz, tomato, basil bellinis – Jess. Vegan food from Clare Chapman. Claire to get cordials and fancy non Alcoholic drinks. Millie will bring some food too. Bill making little spinach pies. Friday 6th March – Environment Talk (Vicky). Toni making a Poster. Saturday 14th March – Village Halls Week/Mothers day breakfast. Jess to coordinate. Thanks to Nicky Wakeley for the Orchid talk – turnout of about 15/16 people but received very good feedback all round. Toni suggested doing a follow up in a few months to see improvements in their Orchids. Future events:talks: Hardy wine talk / gardening talk / Environment talk (Vicky)Coffee and Cake in 28th Feb – for Devon Air Ambulance.  Easter Bingo 28th March 2026 – Commitments made by Toni, Alex, Claire, Jess for the 28th to be present/on the door. Father’s Day 21st June 2026 11th July – Live Music, Exeter Street Band and BBQ. Flower and Produce Show 1st August 2026 Gittisham Fete 5th Sept 2026 Bill suggested a Gardeners Question Time. Halloween party for Kids – Jess Hosting. To be booked Sat 31st October 10-2? Burns night 2027 – Sat 23rd Jan 2027.   Nick to book the caller for next year. Claire to book the bagpiper.	All Jess All
AOB	None

   MAINTENANCE SCHEDULE

Long term maintenance list, for progression when funds allow. Rough hierarchy order.

Sewerage and drainage pipe replacement

Air to air heat pump

Re-fit audio visual capabilities

Rewiring of cabling, particularly in the loft

Extractor fans in kitchen

(Rising) damp in southern elevation

Internal repaint including / especially ceiling

Boxing in the boiler/electrics in the kitchen – Bill

Bin Store

Sound Deadening Clouds/equipment to make it less echo-ey.

Stage Curtains and for the other end of the hall to sound deaden

Taps in the mens toilets and hooks on the doors in toilets.

Murals in the toilets – Maggie/Claire exploring

Gittisham Parish Hall Accounts – 1st April 2025 to 31 March 2026					Gittisham Parish Hall Accounts – 1st April 2025 to 31 March 2026
INCOME		9th February 2026			EXPENDITURE		9th February 2026
	2024/25	86.0% of 2025/26	2025/26			2024/25	86.0% of 2025/26	2025/26
Balance b/fwd			£5,571.27		Insurance	£723.73	£622.41	£959.73
					Non-domestic rates	£0.00	£0.00	£0.00
Hire of Hall	£5,828.56	£5,012.56	£5,313.06		Cleaning/grass cutting	£1,901.59	£1,635.37	£832.15
Social Events	£5,782.76	£4,973.17	£7,063.26		Maintenance/Equipment	£45,022.20	£38,719.09	£25,145.94
Interest	£0.00	£0.00			Water/Gas/Electric	£3,039.75	£2,614.19	£1,968.15
Miscellaneous	£43,476.90	£37,390.13	£34,768.00		Miscellaneous(inc. bank charges)	£2,457.59	£2,113.53	£5,496.41
	£55,088.22	£47,375.87	£47,144.32			£53,144.86	£45,704.58	£34,402.38
					Balance			£18,313.21
Total			£52,715.59					£52,715.59
					Reserves
					Redwood Deposit A/C TBC (transfer in progress)		£15,169.20	£10,185.00 transferred
					Amount to be confirmed, including annual interest payment and date
					Cash Float £364.30 (previously £990.30)

Date	Monday 12th January 2026
Present	Stella, Damian, Nick, Claire, Toni, Bill, Jess & Alex
Apologies	Maggie
Next meet	Next meeting: Monday 9th February 7:30pm – Village Hall
Item	Details	Actions
All actions	New actions:Painting booked in 19th and 20th Feb for the main hall. Claire Contacted EDDC to follow up about food hygiene inspection once the Kitchen is finished.Stella to continue chasing the Charities commission about the change to our Governance – in Springtime Formal thank you to be sent to Carla for her amazing support and getting rid of the old kitchen waste for free. Claire sending a card and wine. Old actions:  Damian to give Alex permission to negotiate with Eon.	N/A Claire Stella Alex/Damian
Committee members and governance	Devon Communities Together Meeting: Next meeting in Awliscombe on 20th January. Alex will be attending. Claire gave feedback of thanks to the Volunteers of DCT. Discussed recruiting more Committee Members to help with fundraising events. Claire to put it in the Gazette and Alex to post on Facebook calling for new Committee Members.  Policies: Stella has redrafted DCT policies – Stella to run through the Health and Safety Policy with the committee and to run through the financial policies with Damian.	Alex Claire/Alex All
Finance	Damian: Circulated this month’s report.Damian raised that we need to predict our fundraising target ahead of the year end to aim for break even. Hoping for reduced energy payments to help as it has cost a lot less than last winter (£300 a month down to £100) but it is still close to the line.  Damian raised that Community Kitchen is no longer funded by our anonymous benefactor and it only just covered the hall hire cost. The subject of Community Kitchen was discussed as we no longer have the grant or the benefactor. All agreed that it is integral for the hall. All agreed as a motion that we will not be charging Community Kitchen for hall hire and making a commitment as a Committee to raise more money to cover the cost of CK.  The Annual Returns have been submitted with Geraldine Coates. Awaiting notification that Geraldine has actioned this.  Income/Expenditure, started the year at £5,571.27. Set to complete at circa £5,634. We do need fundraising to keep on track for break even.It was discussed that Alex and Toni will be advertising the hall aggressively once the works are complete and it looks beautiful and finished. To conclude, huge thanks to Damian for his financial management and projections, ideas and concerns raised and for his regular and appreciated hard work as our trusted Treasurer.  Redwood account is on its was to be shut down and moved to an online-friendly provider. The Committee took a vote on which provider to move to and unanimously decided to proceed with Virgin Money as our new bank for our savings.Insurance has been sorted out – thank you Damian. Full notes on Finance attached below.	Damian
Grants	Alex: To meet with EDDC to report back on the grant application	Alex

Maintenance	Fire Assessment: Completed in December and done. Jess as Secretary has the hard copies. Fire extinguishers have been serviced by Chubb Cleaning. Some complaints received about the level of cleanliness despite more time being requested from current cleaning arrangements. Agreed to explore other options. Jim?  Claire raised the gutter at the back and was overspilling when it wasn’t raining heavily. The rear skylight needs to be cleaned. – Russell has a telescopic cleanerA couple of posts have rotted on the rear fence and need replacing.  We require smaller grills on the outdoor vents. Claire to purchase. Discussed the plaster work on the wall by the stage – going to get 2 more quotes but keen to cover it for the March wedding booking. To be discussed in February. Need a hole boxing in in the ceiling of the kitchen. Jess to ask Mike to do it on an hourly rate.	Claire Claire
Bookings	The committee acknowledged with deep sadness the passing of local ex hall committee member Doris and the contribution she made to the running of the hall and local village life. All agreed should the family wish to use the hall for her wake we would be delighted to offer the hall FOC. We need to make sure that hirers clean up after themselves, perhaps we can make up a checklist that they run through but we could reserve the right to get a professional cleaner if a booking left the hall in a poor state.Stella to liaise with Gary Advertising for the Hall needs to restart to boost our bookings once the Hall is picture ready and get more details for wedding vendors (catering/florists/entertainment) to be able to put together. Discussed putting a launch article in the midweek herald. Jess/Toni/Alex to launch Instagram and create a longer term marketing strategy. We have sadly lost our regular booking of Marjorie Madge as she has now retired – and thank her for her years of custom. We do have a new regular booking that will replace the income we’ve lost.  Stella requested that all bookings please come directly through her to keep things simple.	Stella Jess/Toni/Alex All
Future events	Burns night 24th Jan: Caller is booked for Burns night. Nick has been organising. Toni to make a poster. Nick to provide details of the event to Toni. Last year we charged £8 per head. |We agree to charge £10 this time. BYOB. Alex, Claire, Bill, Nick will be on hand to help.Coffee and Cake on the 31st Jan – Gary and AlexTalks in Feb– Orchids by Nicky Wakeley (6th Feb) and Environmental (Vicky) (27th Feb). Nick to coordinate. Toni to prepare postersKitchen launch party: Evening Drinks on Friday 20th February, to invite the village and all the contractors to celebrate our new kitchen. Toni to make a poster/invitation please. Easter Bingo 28th March 2026 – Commitments made by Toni, Alex, Claire, Jess, Nick to be present/on the door. Potential future events:SkittlesAutumn talks: Hardy wine talk / gardening talk / glass/– Maggie asking Nic. / Father’s Day 21st June 2026Flower and Produce Show 1st August 2026Gittisham Fete 5th Sept 2026Bill suggested a Gardeners Question Time.  Toni/Alex to look at targeting local gardening groups for the feb talks. Maybe make personalised invitations. Also investigate Honiton U3A Last year we agreed the church could have 3 days free for the flower show and harvest festival – majority agreed to do the same again.  Discussed getting a full bar licence instead of the short term ones we currently do to appeal to more potential customers.	NickToni Gary/AlexNick All Toni
AOB	None

   MAINTENANCE SCHEDULE

Long term maintenance list, for progression when funds allow. Rough hierarchy order.

Sewerage and drainage pipe replacement

Air to air heat pump

Re-fit audio visual capabilities

Rewiring of cabling, particularly in the loft

Extractor fans in kitchen

(Rising) damp in southern elevation

Internal repaint including / especially ceiling

Boxing in the boiler/electrics in the kitchen – Bill

Bin Store

Sound Deadening Clouds/equipment to make it less echo-ey.

Stage Curtains and for the other end of the hall to sound deaden

Gittisham Parish Hall Accounts – 1st April 2025 to 31 March 2026					Gittisham Parish Hall Accounts – 1st April 2025 to 31 March 2026
INCOME		11th January 2026			EXPENDITURE		11th January 2026
	2024/25	80.5% of 2025/26	2025/26			2024/25	80.5% of 2025/26	2025/26
Balance b/fwd			£5,571.27		Insurance	£723.73	£582.60	£959.73
					Non-domestic rates	£0.00	£0.00	£0.00
Hire of Hall	£5,828.56	£4,691.99	£4,361.06		Cleaning/grass cutting	£1,901.59	£1,530.78	£832.15
Social Events	£5,782.76	£4,655.12	£6,607.10		Maintenance/Equipment	£45,022.20	£40,745.09	£23,855.90
Interest	£0.00	£0.00			Water/Gas/Electric	£3,039.75	£2,447.00	£1,689.19
Miscellaneous	£43,476.90	£34,998.90	£33,768.00		Miscellaneous(inc. bank charges)	£2,457.59	£1,978.36	£5,151.18
	£55,088.22	£44,346.02	£44,736.16			£53,144.86	£47,283.83	£32,488.15
					Balance			£17,819.28
Total			£50,307.43					£50,307.43
					Reserves
					Redwood Deposit A/C TBC (awaiting access)		£15,169.20	£10,185.00 transferred
					Amount to be confirmed, including annual interest payment and date
					Cash Float £90.30 (previously £990.30)							£4,257.05

Date	Monday 10th November 2025
Present	Stella, Claire, Damian, Maggie & Alex
Apologies	Nick, Toni, Jess and Bill
Next meet	Next meeting: Monday 8th December 7:30pm – Village Hall
Item	Details	Actions
All actions	New actions:Kitchen Refurb – Kitchen has been ordered, Stella made some small adjustments £16,261.20 is the total cost excluding building works.Deposit to be paid when invoice is received Stella is liaising with builders to get quotes for the building works and obtaining dates for kitchen delivery and how we minimise disruption to hirers.Thanks to Bill & Gary for their work in boxing in the Boiler and Consumer units.New Freezer has been purchased – delivery date tbc  Thanks to Stuart for painting the kitchen ceiling more coats to take place soon, the committee discussed painting the main hall. Claire Contacted EDDC to follow up about food hygiene inspectionStella to continue chasing the Charities commission about the change to our Governance  Old actions:  Damian to give Alex permission to negotiate with Eon.Claire raised that we expect an inspection to be booked fairly soon regarding the Food H&S Standards. Likely to be in Q3/Q4 2025 – Ongoing	StellaDamianStella Claire  AllClaire AlexDamianClaire
Committee members and governance	DCT Meeting: Next meeting in Awliscombe in January  DCT VCSE Meeting:  Claire was invited to give feedback to DCT about their help and support. Policies: Stella has redrafted DCT policies – Stella to run through the Health and Safety Policy with the committee and to run through the financial policies with Damian	Stella All
Finance	Damian: Circulated this month’s report.Highlights: Received monies from the Lottery Grant £20,000There has been a transfer of 10,185 from the Redwood account. There are still 15,169.20 in the Redwood.There is a good balance for the Kitchen works but any costs over £23,000 may push us into a loss for the financial year.Open Mic made a small profitInsurance is yet to be paid – Damian to contact Cleaning and Grass cutting is lower this year around which is good. It is difficult to bank the cash as there are limited HSBC banks open these days. Damian to order a bank card for paying- in purposes only.Income includes income from the sponsorship towards the Christmas Bonanza.   Damain will catch up on his pending actions, and will bring a proposal on bank accounts to the next meeting.Damian to complete the Annual report for the charities commission. Claire asked if the Cleaning time could be expanded	Damian
Grants	Lottery Grant was successful, treasurer and committee to look into the terms and conditions. Quotations are being put together, Damian would like to be contacted if it’s over £20,000 Alex: To meet with EDDC to report back on the grant application	Damian Alex

Maintenance	Fire Assessment: from Chubb would be £500 so Claire found another company that would complete one at a lower price – £280 The whole committee agreed for it to go ahead and the inspection takes place in December. Fire extinguishers have been serviced by Chubb Claire raised the gutter at the back and was overspilling when it wasn’t raining heavily. The rear skylight needs to be cleaned. – Russell has a telescopic cleanerA couple of posts have rotted on the rear fence and need replacing.  We require smaller grills on the outdoor vents. Claire to purchase.	All AlexClaire Claire
Bookings	We need to make sure that hirers clean up after themselves, perhaps we can make up a checklist that they run through but we could reserve the right to get a professional cleaner if a booking left the hall in a poor state.Stella to liaise with Gary Advertising for the Hall needs to restart to boost our bookings. Some of the hiring prices from Hall master had some anomalies so this has been rectified.  The Halloween party had great feedback and it was great to have a children’s aimed event. We would like this to be a blueprint for next year.	Stella Alex/Toni Stella
Future events	29th November Bingo booked – Xmas crafts in the morning, Xmas cake sale in the afternoon followed by bingo.Some fantastic sponsors arranged by Claire Assistance is needed to Decorate on Friday 28th. Alex to ask Gary about helping with Coffee and Cake?Alcohol free mauled wine Helpers in the Kitchen to be requestedClaire has asked for support or someone to take on Easter Bingo.It was agreed to sell raffle tickets beforehand as long as there is a nominated person to receive their price on the night. All confirmed. Monday 8th December – Committee Christmas Meal (instead of the December Meeting).Bike Talk – Hamish potentially to give one in the futureNew Years Eve – Community Kitchen plus music  Potential future events:Skittles?Autumn talks: Hardy wine talk / gardening talk / glass/Orchid talk – Maggie asking Nic. / Environment talk (Vicky)  Burns Night 24th January 2026Kitchen Warming EventEaster Bingo 28th March 2026Father’s Day 21st June 2026Flower and Produce Show 1st August 2026Gittisham Fete 5th Sept 2026	All
AOB	None

   MAINTENANCE SCHEDULE

Long term maintenance list, for progression when funds allow. Rough hierarchy order.

Sewerage and drainage pipe replacement

Air to air heat pump

Re-fit audio visual capabilities

Rewiring of cabling, particularly in the loft

Extractor fans in kitchen

(Rising) damp in southern elevation

Internal repaint including / especially ceiling

Boxing in the boiler/electrics in the kitchen – Bill

Bin Store