Ms Fiona Clampin Clerk to the Council Garlands Gittisham Honiton EX14 3AJ 01404 851442
20th July 2020
Members of Gittisham Parish Council
Dear Councillors
An Extra Ordinary Meeting of Gittisham Parish Council to which you are summoned, will be held on FRIDAY 24th JULY 2020 AT 11.30am via Zoom to consider the matters detailed on the Agenda below and make resolutions as appropriate.
a) 20/1404/V106 Land Adjacent to Hayne Farm, Hayne Lane, Gittisham – Variation of requirement for affordable housing and other obligations in Section 106 Agreement pursuant to application 13/2744/MOUT
b) 20/1380/PDQ Land North Of Hamlet House Hamlet House Weston – Conversion of agricultural building to dwelling
To consider the re-opening of Gittisham’s play area
Ms Fiona Clampin Clerk to the Council Garlands Gittisham Honiton EX14 3AJ 01404 851442
25th June 2020
Members of Gittisham Parish Council
You are hereby summoned to attend the June Parish Council Meeting to be held via Skype on Wednesday 1st July 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following this link: https://join.skype.com/aUksI23AsIzJ If you are unable to use this facility but would still like to participate, please contact the clerk.
To elect a Chairperson and signature of Acceptance of Office
To elect a Vice Chairperson
To accept and approve apologies
To confirm the Minutes of the meeting held on 3rd June 2020
To receive the Beat Manager’s report
To receive declarations of interest
To receive reports from County Council and District Council representatives
To consider the parish council response to the COVID-19 outbreak
To note the latest planning decision notices
To consider the following planning applications:
a) 20/0451/FUL – Shermans Farm Gittisham Honiton EX14 3AU Construction of permanent agricultural worker’s dwelling with parking and associated development (amended plans regarding elevations/floor and site plans, additional site drawings, Landscape Architect comments)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
To consider climate change measures within the parish
To consider limited residential development in the parish
To consider the parish emergency plan
To consider the casual vacancy in Gittisham Village ward
To approve the July payments and to note the current bank balance:
F Clampin £218.79 + expenses £1.30 F Clampin £218.79 [if no August meeting] Len Abbott lengthsman work, £tbc Len Abbott expenses £tbc Michael Poll grass cutting £60 Michael Poll grass cutting £60 NEST (pension) £17.50
To complete the annual review of effectiveness of internal control and risk assessment
To complete the annual review of the standing orders and financial regulations
To review the parish council’s asset register
To consider any late entry correspondence
Matters to be reported to DCC/EDDC
For information only; items for the forward agenda
Clerk’s report
To note the date of the next two meetings, Wednesday 5th August and Wednesday 2nd September 2020 at 7.30pm.
Ms Fiona Clampin Clerk to the Council Garlands Gittisham Honiton EX14 3AJ 01404 851442
28th May 2020
Members of Gittisham Parish Council
You are hereby summoned to attend the June Parish Council Meeting to be held via Skype on Wednesday 3rd June 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following this link: https://join.skype.com/oX1jekvx8XSl If you are unable to use this facility but would still like to participate, please contact the clerk.
To accept and approve apologies
To confirm the Minutes of the meeting held on 6th May 2020
To receive the Beat Manager’s report
To receive declarations of interest
To receive reports from County Council and District Council representatives
To consider the parish council response to the COVID-19 outbreak
To note the latest planning decision notices
To consider the following planning applications:
a) 20/0912/VAR Goldcombe Farmhouse Gittisham Honiton EX14 3AB – Variation of Condition 5 of planning application 84/P0792 (conversion of existing buildings to holiday dwellings) to allow year round occupancy of the holiday units within the site and variation of Condition 6 of planning application 84/P0792 to allow The Cider Barn to be used as an unrestricted residential dwelling
b) 20/0902/FUL – Coign Cottage Gittisham Honiton EX14 3AB – Construction of single storey front extension and provision of cladding to the existing stables
To consider an application for the renewal of street trading consent from: Mr Graeme James – The Codfather; 1 x catering van (fish and chips); 16:30 – 19:00 – every Saturday – far end of Old Elm Road, Honiton EX14 2YW
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
To consider capital works to Gittisham village hall
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
To consider climate change measures within the parish
To consider limited residential development in the parish
To consider the parish emergency plan
To consider the parish council’s internal communications
To consider progress on the modernisation of the play area, including fundraising and regular safety inspections
To consider a review of remuneration of the parish lengthsman
To approve the June payments and to note the current bank balance:
F Clampin £218.79 + expenses £0.76 Len Abbott lengthsman work, £tbc Len Abbott expenses £tbc Michael Poll grass cutting £60 Michael Poll grass cutting £60 Alison Marshall internal audit (£tbc) Websites Ahoy reimbursement of domain name & hosting and payment for maintenance £140.40 NEST (clerk’s pension) £17.50
To consider the criteria for meeting exemption from the annual limited assurance review 2019-20
To set and approve the period for the exercise of public rights 2019-20
To approve the annual governance statement 2019-20
To approve and adopt the 2019/20 accounts
To consider any late entry correspondence
Matters to be reported to DCC/EDDC
Matters for the forward agenda
Clerk’s report
To note the date of the next two meetings, Wednesday 1st July and Wednesday 5th August 2020 at 7.30pm.
Ms Fiona Clampin Clerk to the Council Garlands Gittisham Honiton EX14 3AJ
01404 851442
29th April 2020
Members of Gittisham Parish Council
You are hereby summoned to attend the May Parish Council Meeting to be held via Skype on Wednesday 6th May 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. Alternatively, members of the public can join the meeting by following this link: https://join.skype.com/SKiKW4gPKeb6 . If you are unable to use this facility but would still like to participate, please contact the clerk.
To accept and approve apologies
To confirm the Minutes of the meeting held on 1st April 2020
To receive the Beat Manager’s report
To receive declarations of interest
To receive reports from County Council and District Council representatives
To consider the parish council response to the COVID-19 outbreak
To note the latest planning decision notices
To consider the following planning applications:
a) 20/0781/FUL Rapshayes Farm Gittisham Honiton EX14 3AB – Conversion of barn to holiday let accommodation
b) 20/0782/LBC Rapshayes Farm Gittisham Honiton EX14 3AB – Conversion of barn to holiday accommodation
c) 20/0780/FUL – 7 Ferndale Close Honiton EX14 2YN – Construction of side extension
d) 20/0584/FUL – Coign Cottage Gittisham Honiton EX14 3AB – Remodelling of existing dwelling and garage including raising of ridge heights, single and two storey enlargements, balcony, dormer windows, provision of cladding, and alterations to existing openings.
To consider progress on the modernisation of the play area, including fundraising and regular safety inspections
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106
To consider capital works to Gittisham village hall
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
To consider climate change measures within the parish
To consider limited residential development in the parish
To consider the parish emergency plan
To resolve to adopt supplementary Standing Orders to meet the statutory requirements for the holding of remote meetings, and this lasts until May 7th, 2021 or the repeal of legislation whichever is the earlier
To approve the May payments and to note the current bank balance:
F Clampin £218.79 + £50.49 overtime + expenses £20.39 Len Abbott lengthsman work, £tbc Len Abbott expenses £tbc Michael Poll grass cutting £60 Michael Poll grass cutting £60 Community First Insurance £tbc Paul Martin (village hall refurbishment wk5) £1,000 Adam Martin (village hall refurbishment wk5) £1,000 Paul & Adam Martin (village hall refurbishment, balance, wk6) £2,300 NEST (pension) £17.50
To consider any late entry correspondence
Matters to be reported to DCC/EDDC
Matters for the forward agenda
Clerk’s report
To note the date of the next two meetings, Wednesday 3rd June and Wednesday 1st July 2020 at 7.30pm.
Ms Fiona Clampin Clerk to the Council Garlands Gittisham Honiton EX14 3AJ
01404 851442
26th March 2020
Members of Gittisham Parish Council
You are hereby summoned to attend the April Parish Council Meeting to be held via Skype on Wednesday 1st April 2020 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak. The meeting is for Councillors to agree actions to ensure the lawful decision-making processes of the Parish Council can continue in respect of approval of payments, procurement, planning decisions and other related matters during the Covid-19 outbreak to support the parish and its residents.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 4th March 2020
To receive the Beat Manager’s report
To receive declarations of interest
To receive reports from County Council and District Council representatives
To agree emergency arrangements and a scheme of delegation and payment for services during the COVID-19 outbreak to ensure continuity of the Council functions (as far as practicable)
To consider the parish council response to the COVID-19 outbreak
To note the latest planning decision notices
To consider the following planning applications:
a) 20/0451/FUL Shermans Farm Gittisham Honiton EX14 3AU – Construction of permanent agricultural worker’s dwelling with parking and associated development
b) 20/0379/LBC 1 Riverside Cottages Gittisham Honiton EX14 3AE – Extension to existing outbuilding works to also include raising floor level to match the main house; single storey flat roof extension on rear elevation of main house linking to extended outbuilding; removal of 1no. window and 1no. door on ground floor rear elevation; construction of wall at ground floor; replace 2no. windows (W4, W5) at ground floor north elevation; replace 1no. window (W3) on ground floor south elevation and replace 1no. window (W8) on first floor north elevation; external insulation of part of wall at ground floor (bedroom 4); additional step leading from bedroom 4 to new hallway
c) 20/0379/LBC 1 Riverside Cottages Gittisham Honiton EX14 3AE – Extension to existing outbuilding including single storey flat roof extension on rear elevation of main house linking to extended outbuilding
To consider progress on the modernisation of the play area, including fundraising and regular safety inspections
To consider capital works to Gittisham village hall
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish
To consider climate change measures within the parish
To approve the April payments and to note the current bank balance:
F Clampin £218.79 + expenses tbc Len Abbott lengthsman work, £tbc Len Abbott expenses £tbc Michael Poll grass cutting £60 Martins Builders & Decorators weekly payments for village hall capital works £tbc DALC annual subscription £tbc RoSPA play area inspection £tbc NEST (pension) £17.50
To consider the date of the Annual Parish Meeting
To consider any late entry correspondence
Matters to be reported to DCC/EDDC
Matters for the forward agenda
Clerk’s report
To note the date of the next two meetings, Wednesday 6th May and Wednesday 3rd June 2020 at 7.30pm. Please note these dates are provisional.
F J Clampin – Clerk
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