Parish Council agenda 3 Feb 2021

Ms Fiona Clampin

Clerk to the Council




EX14 3AJ

01404 851442

28th January 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held via Zoom on Wednesday 3rd February 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

Meeting ID: 842 7402 8684
Passcode: 028072

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 6th January 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
  8. a)             20/2656/LBC Winsor Cottage Gittisham EX14 3AS  Ground floor: remove walls in kitchen/breakfast room and install new door and removal of stone cladding around fireplace and under 2no. windows in lounge. First floor: remove and construct walls and doors in bedroom no.4; create door opening from bedroom no.1 onto landing for bathroom; remove and construct walls in bedroom no.1 to create ensuite and replace existing metal stair balustrade with timber balustrade
  9. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider a temporary solution to the absence of a postbox in Gittisham village
  3. To consider the casual vacancy in Gittisham Vale
  4. To consider updating the parish website to comply with accessibility standards
  5. To approve a supplier for the Gittisham play area maintenance contract, 2021-22
  6. To consider the frequency of parish council meetings, and to discuss the practicalities of returning to face-to-face meetings from 7th May 2021
  7. To approve the February payments and to note the current bank balance:

F Clampin £224.86 + £0.66 expenses

F Clampin £650 laptop computer

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Combe Estate play area rent 01/01/2021-25/12/2030 £10

Gittisham PCC (gazette printing 2020) £157

Gittisham PCC (parish room hire) £23.50

Arthur J Gallagher Insurance (lengthsman) £266.81

NEST (pension) £22.48

  1. Clerk’s report
  2. For information only; items for the forward agenda
  3. To consider any late entry correspondence
  4. To note the date of the next two meetings, Wednesday 3rd March and Wednesday 7th April 2021 at 7.30pm.