Parish Council agenda 3 March 2021

Ms Fiona Clampin

Clerk to the Council




EX14 3AJ

01404 851442

25th February 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held via Zoom on Wednesday 3rd March 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

The Parish Council Meeting has to take place tonight remotely for reasons of social distancing brought in by HM Government during the COVID-19 outbreak.   

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  Alternatively, members of the public can join the meeting by following the Zoom link below. If you are unable to use this facility but would still like to participate, please contact the clerk.

Join Zoom Meeting

Meeting ID: 852 5354 2815

Passcode: 887729

  1. To accept and approve apologies
  2. To confirm the Minutes of the meetings held on 3rd February 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:

a)             21/0428/FUL 34 Meadow Acre Road Gittisham EX14 3FE Construction of single side/rear storey extension

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:

a) To note the latest planning decision notices (Cllr Orchard)

b) To receive an update on highways (Cllr Orchard)

c) To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)

d) To receive an update on public transport (Cllr Orchard)

e) To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)

f) To consider climate change measures within the parish (Cllr Twist)

g) To consider parish council support for scam awareness and security (Cllr Twist)

h) To consider limited residential development in the parish (Cllr Valentine)

i) To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)

j) To consider the refurbishment and maintenance of the village play area, and approve the annual play area inspection visit (Cllr Walker)

k) To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)

  1. To receive a report from the Chair
  2. To consider updating the parish website to comply with accessibility standards
  3. To approve the internal auditor for 2021-22
  4. To consider the practicalities of returning to face-to-face meetings from 7th May 2021 including a review of the scheme for delegation to ensure continuity of the Council functions (as far as practicable)
  5. To approve the March payments and to note the current bank balance:

F Clampin £224.86 + £1.51 clerk’s salary & expenses

F Clampin £629 reimbursement for laptop computer

F Clampin reimbursement for Microsoft Office £59.99

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60

DALC 2 x sessions Being a Good Councillor training @£18 each inc VAT (Alex Rowe) £36

NEST (clerk’s pension) £22.48

  1. To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy and code of conduct
  2. Clerk’s report
  3. For information only; items for the forward agenda
  4. To consider any late entry correspondence
  5. To note the date of the next two meetings, Wednesday 7th April and Wednesday 5th May 2021 at 7.30pm.