Gittisham Parish Council publication scheme

Class 1 – Who we are and what we do

(Organisational information, structures, locations and contacts)

This will be current information only.                     

Contact details for Parish Clerk and Council members 

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

Annual return form and report by auditor

(Website / hard copy / email)

Free / 10p per page / free

Finalised budget

Email

Precept

(Website / hard copy / email)

Free / 10p per page / free

Borrowing Approval letter

Not applicable

n/a

Financial Standing Orders and Regulations

Website / hard copy / email

Free / 10p per page / free

Grants given and received

hard copy / email (contact clerk)

10p per page / free

List of current contracts awarded and value of contract

hard copy / email (contact clerk)

10p per page / free

Members’ allowances and expenses

hard copy / email (contact clerk)

10p per page / free

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

 Current and previous year as a minimum

Parish Plan (from 2010)

Website / hard copy / email

Free

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Website / hard copy / email

10p per page / free

Quality status

n/a

n/a

Local charters drawn up in accordance with DCLG guidelines

n/a

n/a

Class 4 – How we make decisions

(Decision making processes and records of decisions)

Current and previous council year as a minimum

Timetable of meetings (Council and any committee/sub-committee meetings and parish meetings)

Website / hard copy / email

Free / 10p per page / free

Agendas of meetings (as above)

Website / hard copy / email

Free / 10p per page / free

Minutes of meetings (as above) – n.b. this will exclude information that is properly regarded as private to the meeting.

Website / hard copy / email

Free / 10p per page / free

Reports presented to council meetings – n.b. this will exclude information that is properly regarded as private to the meeting.

Website / hard copy / email

10p per page / free

Responses to consultation papers

Hard copy / email (contact clerk)

10p per page / free

Responses to planning applications

Website / hard copy / email

Free / 10p per page / free

Byelaws

n/a

n/a

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference

Delegated authority in respect of officers

Code of Conduct

Policy statements

For all policies and procedures:

Website/hard copy/email

Free / 10p per page / free

Policies and procedures for the provision of services and about the employment of staff:

Internal instructions to staff and policies relating to the delivery of services

Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

For all policies and procedures:

Website/hard copy/email

Free / 10p per page / free

Information security policy

hard copy/email (contact clerk)

10p per page / free

Records management policies (records retention, destruction and archive)

hard copy/email (contact clerk)

10p per page / free

Data protection policies

hard copy/email (contact clerk)

10p per page / free

Schedule of charges (for the publication of information)

See below

Class 6 – Lists and Registers

Currently maintained lists and registers only

Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)

Hard copy (contact clerk)

10p per page

Assets register

Website/hard copy/email

Free / 10p per page / free

Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by parish councils)

Not applicable (available from Monitoring Officer at the District Council)

POA to EDDC

Register of members’ interests

Website

Free

Register of gifts and hospitality

Original documents maintained by District Council.

POA to EDDC

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Allotments

n/a

Burial grounds and closed churchyards

n/a

Community centres and village halls

n/a

Parks, playing fields and recreational facilities

Hard copy / email (contact clerk)

10p per page / free

Seating, litter bins, clocks, memorials and lighting

Hard copy / email (contact clerk)

10p per page / free

Bus shelters

Hard copy / email (contact clerk)

10p per page / free

Markets

n/a

Public conveniences

n/a

Agency agreements

n/a

Services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

n/a