Parish Council agenda 10 June 2021

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

4th June 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Village Hall on Thursday 10th June 2021 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  A maximum of six people is allowed in the space.  If any member of the public wishes to join by Zoom, please contact the clerk.

Join Zoom Meeting
https://us02web.zoom.us/j/88075229137?pwd=RE9aOXk5R1d6QXBoc21MZjJwS1R2dz09

Meeting ID: 880 7522 9137
Passcode: 870415

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 5th May 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 21/0945/LBC Pomeroy House Gittisham EX14 3AJ Localised repairs and reinstatement of section of collapsed garden boundary wall.
    • 21/1354/VAR Coign Cottage Gittisham EX14 3AB Variation of condition No. 2 (Approved plans) and condition No. 3 (Materials) of planning permission ref: 20/0584/FUL to allow for a change of materials used and alterations to the proposed plans
    • 21/1295/FUL 1 Hamlet Cottages Weston EX14 3PB Demolition of existing workshop to be replaced with a new self-build dwelling
    • 21/1420/VAR Unit 5 Weston Park Devonshire Road Heathpark Industrial Estate Honiton EX14 1ST Variation of condition 1 (extension to opening hours) of 19/2150/VAR
    • 21/1350/FUL Land West of Devonshire Road Heathpark Industrial Estate Honiton Construction of two storey offices (Unit D) for Use Class E (g) (i), alterations to car park layout, and internal access. Installation of covered bike store to front
    • 21/1165/FUL Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room.
    • 21/1166/LBC Bakery Cottage Gittisham EX14 3AF Single storey rear extension and internal alterations. Creation of courtyard and parking bay with EV charging point and erection of maximum 1.8m wall/fence. Alteration of workshop/store to form garden room
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  9. To receive a report from the Chair
  10. To consider the purchase of a copier or printer for the Gittisham Gazette
  11. To approve the June payments and to note the current bank balance:

F Clampin £224.86 clerk’s salary

F Clampin £44.25 (part reimbursement for Microsoft Office 2019)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £60 (inv. 10084)

Michael Poll play area grass cutting £60 (inv. 10077)

Alison Marshall internal audit inv ref 21/033 £150

Community First Insurance £495.17

NEST (clerk’s pension) £22.48

  1. To receive and note the annual internal audit report
  2. To approve the annual governance statement 2020-21
  3. To approve the 2020/21 accounting statements
  4. To consider the criteria for meeting exemption from the annual limited assurance review 2020-21, and approve the exemption certificate
  5. To set and approve the period for the exercise of public rights 2020-21
  6. Clerk’s report
  7. For information only; items for the forward agenda
  8. To consider any late entry correspondence
  9. To note the date of the next two meetings, Wednesday 7th July and August 2021 tbc at 7.30pm. 

F J Clampin – Clerk