2023-06 Parish Council agenda 1st June 2023


Ms Fiona Clampin

Clerk to the Council




EX14 3AJ

01404 851442


25th May 2023

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Parish Room on Thursday 1st June 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 11th May 2023
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To receive a presentation by Airband
  8. To consider the following planning applications:

a) 23/1056/FUL – Unit B Weston Park Devonshire Road Heathpark Industrial Estate – Installation of vents and flues on north, west and east elevations, removal of window on north elevation

b) 23/1009/FUL Landscores Cottage EX14 3AU Single storey extension to dwelling and general purpose agricultural barn

c) 23/0110/LBC Charlies Cottage 1 Beaumont Cottages EX14 3AG

Replace all windows to match existing with slim line double glazing; gas central heating; Install underfloor heating system to the entire ground floor; Block up doorway on north elevation; New window on north elevation to kitchen.; New internal doorway between dining room and created bedroom/office.; New window on east elevation to create bedroom/office; new conservation roof window to the new bedroom/office on east elevation; Open up the fireplace for an investigation, reinstate fireplace. Radiators at first floor.

  1. To consider the following licensing application:
  • Combe Farm Shop, Hayne Farm, Gittisham, Honiton, EX14 3PD Ref.055816

Premises Licence Application to include

Premises Open Hours requested

Monday to Saturday 09:00 to 23:00

Sunday 09:00 to 20:00

Activities – Times requested

Supply of alcohol for consumption On and Off the Premises

Monday to Saturday 09:00 to 23:00

Sunday 09:00 to 20:00

  1. To consider the impact of the Truck Festival, May 2023 (Cllr Twist)
  2. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider updating the parish emergency plan (Cllr Orchard)
  • To consider purchasing a dog waste bin and long term collection (Cllr Orchard)
  • To consider the creation of a footpath linking Hayne Farm with Gittisham village (all)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To approve the June payments and to note the current bank balance:

F Clampin £235.83 clerk’s salary & expenses (card)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10220)

Michael Poll play area grass cutting £65 (inv. 10228)

Gittisham Parish Hall £498.54 Coronation party expenses

Bluechip Payroll £tbc annual audit 2022-23

Fitness Sports Ltd £49.80 + VAT

NEST (clerk’s pension) £24.82

  1. To receive and note the annual internal audit report
  2. To approve the annual governance statement 2022-23
  3. To approve the 2022/23 accounting statements
  4. To consider the criteria for meeting exemption from the annual limited assurance review 2022-23, and approve the exemption certificate
  5. To set and approve the period for the exercise of public rights 2022-23
  6. To consider Parish Council support for the village fete
  7. To consider decorating and / or refurbishing the parish council’s bus shelters
  8. Clerk’s report
  9. For information only; items for the forward agenda
  10. To consider any late entry correspondence
  11. To note the date of the next two meetings, Thursday 6th July and Thursday 3rd August 2023 at 7.30pm. 

F J Clampin – Clerk