| Date | Tuesday 4th February 2024 | |
| Present | Nick, Damian, Claire, Alex, Maggie, Stella, Toni & Bill Observing Kate & Jess |
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| Apologies | Pierre & Steve | |
| Next meet | Next meeting: Tuesday 4th March | |
| Item | Details | Actions |
| All actions |
New Actions Stephen to advertise the hall as a flexible workspace on booking portals. Bill, to plaster/paint around the boiler Damian to add further signatories to the current account, Nick and Stella Alex to communicate date on whatsapp to remove debris from the loft |
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| Committee members and governance | The committee welcomed the observing members. Members met on January 21st to review the draft, ACRE recommended our document follow their model. If our current document meets the requirements then there is no need to adjust the current governance plan. Stella to continue to work with ACRE and DCT. To increase the number of trustees, see the actions above. It was proposed to move our AGM forward to the May 2025 date to be confirmed in the March meeting. |
Stella |
| Finance |
Damian presented the latest financial reports – see summary in Annex. The current balance is £24,771.56 The higher number is currently due to the successful EDDC grant application. Social events are ahead of last year due to the great efforts of the committee. Some expenses are larger year on year as payments were carried over from the previous year. Oven fundraising activity has been itemised. Still, some clarification is needed for bookings to be confirmed against payment history, Damian proposes to give Carol access to the bank accounts for easier reconciliation. |
Damian/Carol |
| Grants |
EDDC Grant progressing, and Flexeco are progressing with gaining approval from the national grid to install the solar array. DCC Grant was also successful, the timeline needs to be confirmed by Damian as the grant is paid in arrears. Insulation to be fitted in early March Windows and doors to be fitted in mid-March. A decision was taken to make a retrospective planning should the need arise, for the new windows All to continue looking for grants and filling in the lottery grant
|
Alex |
| Maintenance | The consumer unit has been upgraded A new Lincat hob/oven has been installed! Repainting of toilets to be looked into. Plastering and repainting around the gas water heater in thekitchen | Stella Claire Bill |
| Bookings | It was noted that a better system is needed to reconcile bookings with payments – Damian and Carol will meet to review. | Damian/Jess |
| Future events | Future events schedule agreed as follows: Friday 7th February, Damian’s Joanna Southcott talk. £2.50 on the door 7pm Saturday 22nd February, cake sale, Clare to lead. Tuesday 4th March Tip Tip Toe 4pm. Friday 7th March, next evening talk, Tales around the fire Maggie and Paul to lead a discussion on village history. Saturday 29th March, cake sale, no nominated lead. Saturday 29th March, Easter Bingo, Stella and Claire leading. Friday-Saturday April 25th–26th, Gittisham cabaret. Sunday 15th June, Father’s Day BBQ. Potential future events: A networking event for local businesses, children’s themed, Hardy talk / gardening talk / astronomy talk Spanish event | All |
| AOB | The Committee resolved not to charge the Church if they wish to book the hall for 3 of their future events this year. |
Accounts to be published here when available.
MAINTENANCE SCHEDULE
| Long term maintenance list, for progression when funds allow. Rough hierarchy order. |
| New kitchen refurb: sink, worktop…or full kitchen |
| Replace two front windows |
| Sewerage and drainage pipe replacement |
| Re-fit audio visual capabilities |
| Rewiring of cabling, particularly in the loft |
| Extractor fans in kitchen |
| (Rising) damp in southern elevation |
| Internal repaint including / especially ceiling |
| Loft insulation |
| Replace all windows, not just front windows |
| Bin Store |