2025-05 Parish Council agenda 8 May 2025

by

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

1 May 2025

Local Government Act 1972

NOTICE OF ANNUAL PARISH MEETING FOR GITTISHAM PARISH

NOTICE IS HEREBY GIVEN THAT

The Annual Assembly of the Parish Meeting for Gittisham will be held in the parish room on Thursday 8th May 2025 at 7.30pm

The meeting will be open to the public.

Annual Parish Meeting Agenda

  1. Introduction by Council Chair
  2. Apologies for absence 
  3. Report on the Council’s activities in 2024/25 by the Council Chair
  4. Annual Police Report
  5. County and District representatives’ reports
  6. Reports by village organisations
  7. To consider any matters raised by residents.

Annual Council Meeting Agenda

1st May 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the Annual Council Meeting to be held in Gittisham Parish Room on Thursday 8th May 2025 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To elect a Chair
  2. To elect a Vice Chair
  3. To receive the Chair’s & Vice Chair’s declaration of Acceptance of Office
  4. To accept and approve apologies
  5. To confirm the Minutes of the Ordinary meeting held on 17th April 2025
  6. To receive the Beat Manager’s report
  7. To receive declarations of interest
  8. To consider actions from last meeting not otherwise on the agenda
  9. To receive reports from County Council and District Council representatives
  10. To consider the following planning applications:
    • 25/0856/FUL – 1 Church Mead, Gittisham EX14 3AH – Replacement single storey side extension with associated internal alterations
    • 25/0369/FUL – Roebuck Farm Weston EX14 3PB – Proposed MOT station, hard-standing and widened access track (retrospective application).
  11. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To consider the provision of superfast broadband in the parish (Cllr Powell)
  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways, and consider potholes (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm  (Cllr Orchard / Cllr Hall)
  • To receive an update on public transport (Cllr Orchard)
  • To consider climate change measures within the parish, including rewilding land off Old Elm Road (Cllr Rowe)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Powell / Cllr Rowe)
  • To consider the refurbishment and maintenance of the village play area
  • To consider the scope of future lengthsman work and recruitment
  1. To receive a report from the Chair
  2. To approve the May payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £6.75 expenses (travel Ottery – Gittisham 7.5-mile round trip x 2 for minutes & April meeting @0.45p / mile)

Michael Poll, grass cutting play area £140 (inv. refs. 10403 & 10400)

DALC 2 x cllr training courses £tbc

Community First Trading annual insurance policy £tbc

NEST (clerk’s pension) £28.08

  1. To consider and adopt the parish council’s standing orders
  2. To review the parish council’s fixed asset register
  3. Clerk’s report
  4. For information only; items for the forward agenda
  5. To consider any late entry correspondence
  6. To note the date of the next two meetings, Thursday 5th June and Thursday 3rd July 2025 at 7.30pm.

F J Clampin – Clerk