2022-06 Parish Council agenda 9th June 2022

Ms Fiona Clampin

Clerk to the Council




EX14 3AJ

01404 851442


1st June 2022

Members of Gittisham Parish Council

You are hereby summoned to attend the Annual Council Meeting to be held in Gittisham Village Hall on Thursday 9th June 2022 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the Ordinary meeting held on 12th May 2022
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To receive an update on Hayne Farm by Baker Estates
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
  • To consider climate change measures within the parish (Cllr Twist / Cllr Rowe)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To approve the June payments and to note the current bank balance:

F Clampin £228.74 + £2.31 clerk’s salary & expenses (stamps)

Sidmouth Print defib leaflet copies, £171

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10149)

Alison Marshall internal audit inv ref 22/029 £150

DALC training course (Jan), £18

NEST (clerk’s pension) £22.86

  1. To receive and note the annual internal audit report
  2. To approve the annual governance statement 2021-22
  3. To approve the 2021-22 accounting statements
  4. To consider the criteria for meeting exemption from the annual limited assurance review 2021-22, and approve the exemption certificate
  5. To set and approve the period for the exercise of public rights 2021-22
  6. To consider changes to the parish council’s banking policy
  7. Clerk’s report
  8. For information only; items for the forward agenda
  9. To consider any late entry correspondence
  10. To note the date of the next two meetings, Thursday 7th July and August tbc 2022 at 7.30pm. 

F J Clampin – Clerk