Gittisham Parish Council CIL report 2022-23

Reporting Year 1 April 2022 to 31st March 2023

ATotal CIL Income Carried Over from Previous Years£5,202.54
BTotal CIL Income Received (Receipts)£566.85
CTotal CIL Spent (Expenses)£0
DTotal CIL Repaid following a repayment noticeNIL
   
ETotal CIL Retained at the end  (A+B-C-D)£5,769.39
CIL expenditure
Item / purposeAmount spent
Total spent

Signed Parish Clerk:

 Fiona Clampin

Verified Vice Chair of Parish Council:

 Janet Twist

07.12.2023

2022-05 Annual Parish meeting minutes

MINUTES OF THE 2022 ANNUAL PARISH MEETING

HELD IN GITTISHAM VILLAGE HALL

ON THURSDAY 12th MAY 2022

Present: Cllr C Hall (chair), Cllrs D Valentine, M Walker, J Twist, A Rowe, J Fowles, Alasdair Bruce (EDDC), Fiona Clampin (clerk), one member of the public

Apologies: Cllr P Orchard, Phil Twiss (DCC), PCSO Darren England

1. Introduction by Council Chair

Cllr Hall welcomed everyone to the meeting and thanked them for attending.

2. Apologies for absence

Apologies for absence were accepted and approved.

3. Report on the Council’s activities over the past year

The Chair thanked all members for their work in the parish in 2021/22, as well as the clerk, Susie Bond (former EDDC councillor), Len Abbott and Carol McCann. 

She said it had been a busy year for the parish council and she was grateful for all the work that councillors had done to support our community. We are from a diverse set of backgrounds, which ensures lively debates at times, but definitely ensures we consider all aspects of an issue. Fundamentally, we all have the best interests of our parish close to our hearts.

The housing at Hayne Farm is ongoing, with a few changes to tie in with housing market needs to ensure a good mix of small and large homes, as well as looking at developing houses on the old farmyard. Hayne Farm residents are included in all invitations to events at the village hall and kept informed of parish news using the Gittisham Gazette and social media. The small scale housing being developed by the Community Land Trust is making very slow progress due to legal matters, but EDDC have been very positive about the pre-planning submission.

In the village playground a scheme to spend approx. £40k of CIL or S106 money on a table tennis, boules and skittles has been developed but there have been no contractors interested in doing the work. We will look at an alternative design which still incorporates these features. New swing seats have been installed and a new hedge planted, with plants from The Woodland Trust.

According to maps and DCC, there is no vehicle access for “off-roading” across Westgate Common, just one track leading up there (Summer Lane). As we suggested, the public have been reporting sightings and damage to the police and the landowner, which is ongoing and makes a horrible mess of a beautiful area. There is also intimidation from the perpetrators to anyone suggesting they shouldn’t be there.

There have been a few changes to our councillors this year. As Susie Bond has moved away, we have a new councillor in her place, Alasdair Bruce. We will miss the diplomacy and local knowledge that Susie has, but in Alasdair we have an expert in conservation matters as well as a great understanding of political matters in the area. And we have a new parish councillor to represent the Vale Ward, Jan Fowles – “welcome and thank you for joining us”.

Superfast broadband has still not reached Gittisham village. The reason for the delay is unclear and fortunately some residents have the expensive village-wide wifi system. There is also a delay in installing the defibrillator in Hayne Farm.

At EDDC we have been involved in an unexpected and unjustified parish boundary review, which appears to have been ‘kicked into the long grass’ but we will keep an eye on the situation. We have also been looking carefully at the EDDC Strategic Plans, considering the details and implications for the parish. We are concerned about large scale housing development in the ‘valley’ of Gittisham village, spreading across from Hayne Farm.

We have plenty of plans for the coming year and are very excited to be working with the village hall committee to put on events over the Queen’s Platinum Jubilee weekend and asking businesses within the parish to get involved. We’ll also look at rewilding work with EDDC, and the 20 is Plenty campaign to reduce speeds through the village. We will also keep an eye on extensions to the housing development at Hayne Farm to ensure the long term interests of the parish are upheld.

4. Annual Police Report

The police did not send a report. 

5. County and District Council Representatives Reports

Alasdair Bruce:

Cllr Bruce said it had been somewhat daunting to follow in Susie Bond’s footsteps, but he was enjoying working with Gittisham Parish Council and looked forward to the challenges on the horizon.    He said it was regrettable that EDDC had not returned to in-person meetings, and hoped this would change very soon. 

6. Reports by Village Organisations

Gittisham CLT

David Valentine said that nearly a year had passed since the CLT’s public exhibition in Gittisham Village Hall, which was well attended.  The vast majority present were supportive, he said.  Since that date a number of difficulties have arisen with bringing forward the agreement required that leads to the transfer of land to the CLT.  This has delayed submitting the planning application, and may require an updated housing needs survey.    

7. To consider any matters raised by residents

One member of the public said he had submitted a new appeal regarding his property to EDDC planners, and hoped that the parish council would continue to be supportive.

There being no further business the meeting closed at 1950 hrs.

Chair…………………………………….

May 2023

GITTISHAM ANNUAL PARISH MEETING – 12/05/2022

14 Crimes – 2021/22  

17 Crimes – 2020/21 17 Crimes 2019/20 11 Crimes 2018/19    

************************************************************************

2023-03 Gittisham Gazette March 2023

A monthly Community Newsletter published by St. Michael’s Church and Gittisham Parish Council

March 2023 Edition 253

Burns Night

Many fa’ and honest, sonsie faces were to be seen at the village hall to celebrate a traditional Burn’s Night. There were indeed many great Chieftain o’ the Puddin-races consumed, along with tatties and neeps and an incredible onion gravy. We all tak our place aboon them all and consumed with gusto, washed down with wine and great company.

Our resident kilted Scotsman addressed the haggis in true Scottish style, admiring the groaning trencher and we all marvelled at hurdies, which were indeed like a distant hill. Finally the ceremony came to an end, with the Scotsman’s knife seeing Rustic-labour dight and he cut the glorious haggis up ye up wi’ ready slight. It was amazing to see the gushing entrails bright. And then, O what a glorious sight, warm-reekin, rich!

What followed was an equally bizarre and chaotic night of traditional Scottish dancing, with the talents of the dance caller often ignored in favour of a more freeform dance. 

Well done to all who cooked, set up, cleaned, sold tickets, danced and generally supported a most excellent night.  The event was organised by the Gittisham Village Hall Committee with funds raised going to pay for the upkeep of our wonderful building.

Pierre’s pop-up Sunday cafe, 9th April

Pierre will be serving a lunch from 12.30 – 4pm on Easter Sunday,  followed by a dessert. Vegans and vegetarians will also be catered for.  There’ll be the usual selection of homemade croissants and pastries in the morning, as well as delicious cakes including gluten-free options.  Doors open from 10am in Gittisham Village Hall.  Please book to avoid disappointment and to give Pierre an idea of numbers.  Bring your own drinks.  Please telephone Pierre 07545 214940 for further information.

Open Gardens Children’s Hospice South West

The fundraising team of Children’s Hospice South West would like t bring your attention to the Open Garden events which take place every summer. Gittisham is such a beautiful village and might be the sort of place where people could enjoy opening their gardens either to the public or just to friends and family to support a very good cause. Here is a link to the website and they will also help with posters. etc.   
Tina Lunt       01404 234086 and 07341 153409.

Gittisham Village Hall news

Saturday 1st April – an evening of Gittisham games.  Are you a ping pong prodigy, a dab hand at duckpins? Or just keen to gaze on the cut and thrust of Gittisham’s gamest gamers?  Table Tennis tournament from 5pm   Ploughman’s and soup at 6pm West Country Skittles from 7.00.  Laughter and jollity throughout! £5.00 on the door.  BYOB.  Brought to you by your friendly Village Hall Committee

Our traditional country Gittisham village fete is being planned for Saturday 2nd September. Please keep a look out for the next meeting – to be announced via the village WhatsApp – and come along to give ideas and help out.  The more, the merrier, it would be nice to get back to one of our traditional fetes, please put the date in your diary.

Events are run by the Village Hall Committee throughout the year and aim to make a bit of a profit to keep the hall running and of course to provide fun and socialising for us all.
The Hall is also available to hire privately and details of this are on the gittisham.org.uk or contact Carol Hall  on 07854 492347 to make a booking.

Mary Wakely

Mary Wakely, a lifelong resident of the village, passed away this month and we all send our best wishes to Paul and family. Mary was the Post Mistress at Eveleigh’s for many years, helped by her lovely goose Grizedale.

From Grain to Cream – Russell Hayman

As I write, part of the farm is having the soil analysed for the nutrient levels and acidity (the soil here naturally graduates towards acidity). These results form the application levels required for the following crops. We test about 20% of the farm each year which is rotated around the farm to give us an indication of the base levels as most of the levels take years to alter. We do not test for nitrogen as this alters through the year and is much more related to the previous crop. We aim for a p.h. neutral soil and to achieve this; ground limestone (mainly) is applied. Some crops are more tolerant than others of acid soils i.e. grass and oats; legumes (peas / clovers) and maize less so. This means we try to check and apply lime before we grow these crops as this is where the greatest benefit can be had.

As I am sure you will be aware of the shortages in the supermarkets of some foods. There are many things the retailers will say are the cause and most do have a contributory effect but the main reason is they don’t pay enough! Why is there veg on the shelves in Europe when UK ones struggle to have an apple! Why does my milk buyer put enormous efforts into promoting its exports of cheese all over the world (the biggest buyer is France) and they know a little about good food! It’s because the retailers here won’t pay a fair price. I must admit it makes me fume slightly when the retailers claim they are working hard to help the public.  What is really meant is to maintain their own margins and they are very good at that. Our milk price has now dropped by 7.5 pence per litre in the last two months so we are now been paid below the cost of production and with the level of investment required it won’t go on for ever, especially as our support payments are changing from having to farm to qualify; so subsidising the price of food which in effect it what has happened with food deflation for over the last 25 years plus with only the sad outbreak of war in Europe finally pushing prices up and showing the real value and security of your own food production. (How right my father was with his comment when the Berlin wall came down: “bad day for farming bit of fear makes them value food”.)

On a more cheery note, out the other night feeding a newborn calf, a barn owl came swooping. In the morning posh car came down the road stopped for a bit there and then proceeded to do a bit of flapping about so I enquired if everything was OK. Turns out it was more than OK as they had a mouse on the windscreen and where in the process of removing it which they did. Not that we have a shortage of mice but it is nice to see they are going upmarket! Plus it was a nice plump one and the barn owl will have a great tea!

Parish Council report – March 2023

Six councillors met for the March meeting along with Alasdair Bruce (EDDC) and 
Phil Twiss (DCC).

Bus fares.

Phil Twiss reported that the Government’s fare cap scheme, encouraging passengers to ‘Get Around for £2’ has now been extended to the end of June 2023. The scheme is backed by Government funding, and offers a saving of 30% on the average single fare. It’s hoped the scheme will encourage people to swap their cars for bus journeys, helping families save money during cost of living pressures, while also reducing carbon emissions by taking cars off the road and encouraging greater bus use to help the industry in its continued recovery from the pandemic. 

Church Mead garages.

Alasdair Bruce reported that EDDC has finally authorised repairs to the Church Mead council garages. A date when they will be available for rent will be forthcoming shortly. Dare we hope, he asked, that this frustrating saga may be finally coming to a favourable conclusion.

EDDC Local Plan.

David Valentine explained that EDDC had passed a resolution at its meeting on 14th February regarding the draft Local Plan to continue with background technical work, including discussions with consultees and infrastructure providers. But no further discussions or decisions will be made with regard to the sites or their allocations until the government has delivered the finalised National Planning Policy Framework.

Finance.

Members agreed the finances.

Crimes.

Dec 2022 & Jan 2023: no reported crimes.

Planning applications. 

a) Pomeroy House, Gittisham – Internal and external remodelling with new kitchen
No objection.
b) 2 Mitchell Cottages Gittisham – 7 x Lawson Cypress Conifer – to dismantle to ground level. No objection.

c) Nags Head Farm Gittisham – extension to agricultural building. No objection.

Development in the parish.

David Valentine reported that Gittisham Community Land Trust would be looking for a new affordable housing provider for the scheme, as South Devon Rural Housing Association had reconsidered its position in the light of delays and rising costs. Sewage, Hayne Farm. The clerk said she had been in touch with Baker Estates to enquire about the drainage /sewage system on the development, as some residents have reported problems, particularly following periods of high rainfall. Baker Estates told her the foul drainage system has been technically approved by South West Water and they have also inspected the installation. However, issues have arisen and BE contractors are regularly jetting the drain out to ensure it continues to run freely whilst they investigate the cause of the issue. BE said now that outline planning permission has been granted for the development of the farmyard, they hoped that any storm run-off from there would be resolved. They will be keeping a close eye on the situation until a permanent solution can be found.  

Village play area.  

Members resolved unanimously to approve the most cost-effective provider for the table tennis table, which was one of the most popular choices in the public consultation carried out before the pandemic.

Next meeting. Thursday 6th April at 7.30pm in the parish room.

St Michael’s Church, Honiton Mission Community and 200 Club

St. Michael’s Gittisham

St Michael’s Mothering Sunday service was enjoyed by parents, grandparents and children with a big thankyou to Carol Hall for making the lovely posies distributed by the children, and also to Helen Hayman for organising the flower decorations and to all our wonderfully creative and talented flower arrangers who decorated the Church. Traditionally, this day is known as ‘Refreshment Sunday, so we were able to relax our usual practice of no flowers in Lent.

Churchyard.

As the clocks spring forward and the daylight hours lengthen, we are looking forward to developing the wild area in the old churchyard and looking for volunteers to help us prepare for the new season. Please contact Maggie Walker for further information. We have already added to our stock of snowdrops and Paul Wakely has kindly grown several varieties of wild flowers which will be ready for planting later in the season.

Also Paul has kindly cared for and recently planted (as part of the Queens Canopy) two Tom Putt apple trees, grown from root stock purchased from Adam’s Apple Trees, a local business now based in Dulford.

Holy Week & Easter Services

Palm Sunday April 2nd  All Age Service in Church at 11am with blessing of Palms at the Lych Gate  followed by the service in Church. Good Friday April 7th  Morning Prayer and Reflection at 10.30am followed by Hot Cross Buns in the Parish Room. Easter Day April 9th Eucharist at 11am followed by an Easter Egg Hunt for the children in the Churchyard.

Later in the month: All Age Worship at 11am on the fourth Sunday of the month  April 23rd at 11am. Looking ahead to the Coronation of King Charles 111, there will be a Service of Celebration on Sunday May 7th at 11am.

To receive details for ongoing worship, Eucharistic and lay-led please contact me, Carol, on 01404 851113 or email or Julia by email on or for those without internet ring her on 07763 111367 or 01404 850680.  

Gittisham’s next monthly coffee get-together is Saturday 15th April in the parish room from 10.30 – 12.30.  It would be lovely if we could have some volunteers to help with our get togethers each month, if you could offer help. please contact me, Carol McCann (Tel 851113). Thank you.

Honiton Mission Community

The monthly Mission Community newsletter Around the Parishes is available by email or post from the Parish Office; see below for details.  As our MC churches are now having their own services, Sunday Morning Eucharistic Worship at 11.00am, in St. Paul’s is being live streamed. If you would like to join this service do please contact Rev’d Sue or the Parish Office by emailing or and the link will be forwarded.  Alternatively, ring the Parish office to book your place in person, on 01404 44035.  Messages will be replied to when someone is available.  Mollie the Church administrator is there on Tuesdays. Coffee and biscuits are served in St Paul’s church on Tuesdays and Saturdays and after Sunday services, donations are welcomed.  Details of the other M.C. church services can be found in the Around the Parishes under each church and the service details including Readings and Collects for the month and will certainly be helpful if you join the live streamed Sunday service.

200 Club

I was approached by villagers who wanted to join the 200 club but I am afraid I couldn’t remember who, could they please contact me.  I am currently able to offer numbers for the 200 club, (there are several available). If you want your number and forgot to pay the sub please let me know and I will re-instate you upon receipt of the full subscription amount. If you would like to join the 200 Club, please ring Carol, I can send or email an application form. This is one way of funding the upkeep so necessary with this old church which takes a lot to keep it heated (especially with the spiralling costs for energy) and watertight, keeping the churchyard in good order and kind to nature, The cost is £12 per number per year.  The draw takes place at the beginning of each month with 5 prizes: £40.00, £20.00, £15.00, £10.00 and £5.00. Twice a year there is a 6 monthly prize of £48 (March and September).

Payment can be made by cheque or cash or Standing Order, there is a form for your bank. I can
email both the application and Standing order forms if required, please let me know by telephone 01404 851113 or or write to 3 School House Cottages, Gittisham, Honiton, EX14 3AH.

February 2023 200 Club Results

1st  Sarah Agg-Manning                 2nd Nigel Blackmore               3rd Peter Stansell        
4th  Sarah Abbott              5th   Cynthia Underdown

March 2023 200 Club Results

1st  Betty Madden                2nd Maggie Walker               3rd Daggie Weaver          
4th  Jack Bartlett              5th   Christine Rew

Six-monthly Owen Morgan

Gittisham Gazette distribution

I must apologise for the missing February Gazette, [the editor writes] I was in hospital for 6 weeks from the 6th to 14th March and sadly back in again on the 17th and am doing this in my bed in the ward. I do hope I will get the April one done in reasonable time.

Once I come out of hospital  I would appreciate offers of help to deliver round the village and to the few homes in Cypress Close, Ferndale and Laburnum plus the Gittisham Vale bus shelter.

This is to advise if any Hayne Farm and Gittisham Vale estates residents wish to receive the
Gazette by email or if they have no internet access, they can receive it by post, (many are emailed and several households have 2 copies). I put 30+ copies in the Vale bus shelter and as the Hayne Farm sales office is by appointment only, I have stopped putting any in the office. I apologise to those who do not get the Gazette and do my best to print as many as I can on my own printer, and understand there is a Hayne Farm WhatsApp group which links with the Gazette. If you have a neighbour who doesn’t have access to the internet and you could print off a copy, then many more could receive this publication. It would also be good to receive news from both the Vale and Hayne to let us know what’s going on etc.

Editor/Distributor: 
Carol McCann  01404 851113 / 07946 409142     .

If you have events or news items including pictures, for inclusion in the gazette from the village, the Vale or Hayne Farm Estate, do please email it to Carol as early as possible.  Use the Arial font using Word and not PDF, thanks.

 

Gittisham Flower & Produce Show schedule 2023

To be held at the Parish Hall on Saturday 5th August 2023

  • Potato bucket weigh in at 3:15pm
  • The show will open at 2:30pm
  • Teas and raffle
  • Admission: Adults 50p; Children 5-16 years 10p
  • Entrance fee Sections A,B,C 10p: Children’s entries free
  • Special potato class £1 – payable when your seed potato is collected
  • Sections A,B,C no prize money. Section D prizes 1 st = £1, 2 nd = 50p, 3 rd = 25p
  • McCann Junior Cup for most points by a competitor age 12-16 in Sections A,B,C
  • Awards for Best in Show in Sections A and B
  • The show is open to all residents of Gittisham parish, which includes Gittisham
  • Vale and Hayne Farm estate. We also welcome entries from those who no
  • longer live in the parish, those who actively support the parish, and those with
  • close links to the parish.

           Children must be aged 3-11 on Saturday 29th July 2023
            Juniors must be age 12-16 on Saturday 29th July 202

  • Children are welcome to enter Sections A,B,C upon paying the entry fee.
  • All exhibits must have been made or grown by the exhibitor
  • One entry form per person – no sharing!
  • Entries must be made in writing on the Entry form enclosed by marking
  • X in the appropriate box on the form
  • Entry forms must be accompanied by the correct entrance fees.
  • Entries must reach Sarah and Len Abbott, 4 Church Mead, Gittisham
  • EX14 3AH by Saturday 29 th July 2023
  • NO ENTRIES WILL BE ACCEPTED AFTER THIS DATE
  • Only one exhibit per person per class
  • The decision of the judges will be final and binding
  • Entries will be received at the Parish Hall between 0900 and 1045 on show day, and
  • must remain staged until after the presentation of prizes.
  • No exhibit should be named (including children’s exhibits)
  • SECTION “A” VEGETABLES
  • Class
  • 3 White potatoes
  • 3 Coloured potatoes
  • 1 Cabbage (any variety)

4.    1 Lettuce (any variety)~
5.    5 Spring Onions
6.    5 Onion sets
7.    6 Shallots
8.    6 Sprays of Parsley
9.    3 Beetroot
10.   3 Carrots (any variety)
11.   6 Pods of Broad beans
12.   6 Pods of Peas
13.   A pair of Cucumbers
14.   5 Tomatoes
15. 5 Cherry tomatoes
16.   3 Courgettes under 6”
17.   6 Runner beans
18.   2 Parsnips
19.   3 Sticks of Rhubarb
20.   4 different culinary herbs (not parsley) in a jam jar
21. The longest runner bean

SECTION “B” FLOWERS
Classes 24-28 to be presented in a clear glass jar (NOT A VASE
23.   5 pansy heads floating in clear water in a clear glass bowl
24.   1 Spike Gladioli~
25.   3 Dahlias
26.   6 Stems of Sweet peas
27.   4 stems of different cut flowers
28.   1 Specimen Rose
29. An arrangement of garden flowers on the theme of the Coronation, not
~exceeding 12” or 30cm in any direction. Own vase, not jam jar.

SECTION “C” HOMECRAFT

30 Victoria Sponge in a round 8” or 20cm tin – as attached recipe
31 Quiche Lorraine
32 Tear and Share bread (own recipe)
33 Jar of Rhubarb and Ginger Jam
34 Jar of chutney (any variety)
~35 A photo of an insect (photo not exceeding 6”x8”)
36 Homemade oven gloves
37 Homemade game
38 A Homemade Anniversary Card~
39 MEN ONLY – Treacle Tart (recipe attached)

SPECIAL CLASS: Potatoes in a bucket – potatoes can be collected
from Sue and David Fallows, Parkers East, Gittisham 01404
850922 on or after 6 th April 2023

SECTION “D” CHILDREN’S CLASSES
Up to 6 years
40 A Painting or Drawing of a pet~
41 A. animal made of vegetables
42 A marshmallow caterpillar
6 – 11 years
43. A Photo of people playing (max photo size 6”x8”)
44.   An animal made of vegetables
45.   3 Shrewsbury biscuits

VICTORIA SPONGE
Grease and line two 8inch (20cm) sponge tins
Preheat oven to Gas 3, 325F, 170C, (150fan)
8oz (225g) butter at room temperature
8 oz (225g) caster sugar plus a little for the top of the cake.
~4 large eggs (lightly beaten)
8 oz (225g) sifted self raising flour.
A few drops of vanilla essence

Cream butter and sugar together until pale and fluffy.
Beat in the eggs a little at a time
Stir in the vanilla essence~
Gently fold the flour into the mixture.~
The mixture should be of dropping consistency. If not add 1-2 tsps hot water.
Divide the mixture equally between the two tins and bake for approx. 25
minutes.~Cool on a rack and sandwich with raspberry jam.
Sift caster sugar lightly over the top of the cake.

Treacle Tart
Pre heat oven to Gas 6, 200C (180 fan).
35g butter
35g vegetable shortening
150g plain flour
2 tbsp cold water
675g golden syrup
270g coarse white breadcrumbs
Zest and juice of a lemon

Rub the fat into the flour to get rough breadcrumb texture. Bind with the
water to form a soft dough.~
Use the pastry to line a 20cm tart tin, preferably with a removable base.
Chill for 20-30 minutes.~
Gently warm the syrup
Stir in the lemon zest and juice and the breadcrumbs.
Pour the mixture into the uncooked pastry case
Bake for 15 minutes.
Reduce the heat to 180C (160 fan) Gas 4
Bake for a further 15-20 minutes

Gittisham Flower & Produce Show  Saturday 5th August 2023

ENTRY FORM

Please place an X in the square showing the number of class(es) you intend to
enter.
When completed please return this Entry Form, with the correct Entry Fees, as
shown on the schedule to:  Sarah and Len Abbott, 4 Church Mead, Gittisham
EX14 3AH  on or before Saturday 29 th July 2023
No entries will be accepted after this date
Each entrant must complete a separate entry form. No sharing!
Please do not name any exhibit – even the children’s

1 2 3 4 5 6 7 8 9 10

11 12 13 14 15 16 17 18 19 20

21 22 23 24 25 26 27 28 29 30

31 32 33 34 35 36 37 38 39 40

41 42 43 44 45

Entrant’s name………………………………………………………………………

Address………………………………………………………………………………….

Total entry fee enclosed………………………….

Or, if child, state child’s age………………………

Additional entry forms available, if required, from Sue Fallows, Parkers East,

Gittisham, EX14 3AS     01404 850922 or

2023-03 Parish Council meeting minutes 2nd March 2023

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard

In attendance: Cllr Alasdair Bruce (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk)

Apologies for absence: Cllr J Fowles, PCSO Darren England

170/22        To accept and approve apologies

Apologies were received and accepted.

171/22        To confirm the minutes of the meeting held on 2nd February 2023

The minutes of the meeting held on 2nd February 2023 were confirmed and signed by the Chair. 

172/22        To receive the Beat Manager’s Report

Jan 2023: no reported crimes.

173/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 10, as they are members of Gittisham PCC (minute ref. 179/22).  Cllrs Hall & Valentine declared an interest in agenda item 7a) and b), as they are the respective owners of adjoining properties (minute ref. 176/22).

174/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine reported that EDDC had passed a resolution at its meeting on 14th February regarding the draft Local Plan to continue with background technical work, including discussions with consultees and infrastructure providers.  But no further discussions or decisions will be made with regard to the sites or their allocations until the government has delivered the finalised National Planning Policy Framework.

The clerk said she was still investigating ownership of the land on which the postbox near Trafalgar Bridge is located.  Members agreed an application for a new postbox at Hayne Farm should be made instead.

ACTION: Cllr Valentine to provide a short piece for the Gittisham Gazette on EDDC’s resolution, if the gazette is published this month.

175/22        Reports from County Council and District Council representatives

Bus Fares £2 scheme extended 

Cllr Twiss reported that the Government’s fare cap scheme, encouraging passengers to ‘Get Around for £2’ has now been extended to the end of June 2023.  The scheme is backed by Government funding, and offers a saving of 30% on the average single fare. It’s hoped the scheme will encourage people to swap their cars for bus journeys, helping families save money during cost of living pressures, while also reducing carbon emissions by taking cars off the road and encouraging greater bus use to help the industry in its continued recovery from the pandemic.  DCC is pleased that all bus companies operating commercial and supported bus services in Devon have agreed to participate in the scheme. Full details of all eligible services can be found on the DFT website at  https://www.gov.uk/guidance/2-bus-fare-cap#south-west DCC will continue lobbying government alongside industry bodies, to implement  long-term funding reform to avoid more uncertainty and give everyone access to  affordable and reliable bus services. 

Be prepared for the unexpected 

Communities in Devon are being invited to apply for funding to help them be better prepared for emergencies or unexpected events. Independent charity Devon Communities Together https://devoncommunities.org.uk/ is working with DCC and the Environment Agency to provide the funding opportunities.  This latest programme is financed by DCC and the South West Regional Flood & Coastal Committee local levy funding, and is administered by DCT as part of its role in the Devon Community Resilience Forum (DCRF), whose core mission to help communities prepare for, and respond to, emergencies. 

Scheme 1 – up to £250 for communities that wish to develop their own Community Emergency Plan.

The Devon Community Resilience Board (DCRB) wants to encourage more communities to produce a Community Emergency Plan (CEP).  A CEP is a document which helps guide a community to organise a response to a local emergency: from flooding or snow to the completely unexpected. They ideally need to be updated every three years, however some communities in Devon either don’t have a plan in place or are not sure how to put together a support document for their community. The aim is that by providing this funding, many more communities across the county will be able to put plans in place to ensure their resilience in case anything happens within their community.  Once approved and completed, the DCRB will upload a completed CEP to a secure government gateway. This enables emergency responders to combine local knowledge with their expertise, allowing an effective place-based, joined-up response.  Devon’s communities can bid for this fund to help form their own Community Emergency Planning group.  Further guidance and support on creating the group can also be provided from the DCRF with in-person attendance from a Devon Communities Together Resilience Project Officer. https://www.devoncommunities.org.uk/grant-funding-emergency-flood-resilience    

Scheme 2 – up to £1,500 for small scale works and resilience equipment (once a CEP is in place).

Experience has shown that a wide range of small resilience measures can make a real difference to communities. This funding is available to communities to improve their own resilience with equipment and small scale works, and may range from the provision of sandbag stores and other flood protection equipment, road signs, tools and personal protective equipment, to one-off small scale works to reduce risk.  DCRF recommends that a Community Emergency Response Team defines its own shopping list to meet local requirements. Examples of resilience measures can be provided by the DCRF, other communities, or DCC to help a Community Emergency Planning Group consider what might be best for a particular area.

Fairtrade: directly supporting food producers

Devon has successfully renewed its Fairtrade status for each of the last 14 years, by promoting and encouraging people, where they can, to choose Fairtrade goods to support food producers across the world.  Fairtrade is about better prices, decent working wages and conditions, local sustainability, and fair terms of trade for farmers and workers.  By requiring companies to pay sustainable prices to farmers and food producers, which must never fall lower than the market prices, Fairtrade enables the poorest and weakest producers to improve their position and have more control over their lives.  This year’s Fairtrade Fortnight has begun and runs until Sunday 12th March. It is highlighting the urgent threat to the future of the foods we love and the livelihoods of the people who grow them, as they face the worst effects of the climate crisis.  According to the Fairtrade Foundation, food such as coffee, bananas and chocolate could become more difficult to buy due to climate change.  The current financial crisis is also taking a heavy toll on many people who are struggling to make ends meet, particularly so for smallholder farmers and workers, with the costs of fuel, fertiliser and food all increasing beyond what is affordable. See also https://www.devon.gov.uk/fairtrade/

Retaining and recruiting staff

It is common knowledge that businesses and service providers are struggling to recruit and retain staff in whatever sector they are in.  DCC has teamed up with Devon & Plymouth Chamber of Commerce https://devonchamber.co.uk/  to host the New Ways to Recruit and Retain Staff in 2023 event, see https://tinyurl.com/4mkebyjx With the region’s job market still facing a range of vacancies, this free event aims to help employers, organisations and charities to find out about alternative ways of recruiting and retaining staff. 

The event, which will be held at Exeter Racecourse on Monday 24th April from 8:30am – 1pm, will focus on supporting employers to consider filling vacancies using a wider talent pool of people, how to support those already in employment, better to understand workplace culture and to review how traditional recruitment methods can  be adjusted to attract a different audience.  Speakers on the day include Mike Adams OBE, Founder of Purple Tuesday,  https://purpletuesday.co/ who will discuss what organisations must do to be disability inclusive, as well as Helen Hart, from Devon & Plymouth Chamber of Commerce’s  Local Skills improvement Plan (LSIP) Project Executive, and Ruth Gripper, Research Impact Manager at the University of Exeter. 

There will also be discussion groups on a number of topics including: 

  • Workplace Culture – exploring how a positive, inclusive culture can impact your ability to recruit and retain great candidates for your business.
  • Differences in our wiring: Flipping the narrative – encouraging a healthy and open dialogue around some of the common strengths and abilities to be found in people with neurodiverse differences such as autism, ADD, dyslexia or dyspraxia and how we can best support some of the common needs that arise.
  • Reaching a wider jobs market: inclusive recruitment – how to make your recruitment process more inclusive from writing the job description through to the interview.
  • Being a mindful manager – Andrea Adey from Mindful Employer will empower employers to take the lead on matters of workplace mental health and wellbeing.
  • Access to Work (A2W) – Job Centre Plus Disability Advisors will discuss Access to Work, a Department for Work and Pension (DWP) grant scheme which provides money to help people with a disability or long-term health condition stay in work to do their job.

 Cllr Twiss said he would be meeting Matt Galley from Jurassic Fibre on 17th March to discuss the situation regarding the roll-out of superfast broadband, and would report back to the parish council.

Cllr Bruce reported that EDDC have finally authorised repairs to the Church Mead council garages. A date when they will be available for rent will be forthcoming shortly. Dare we hope, he asked, that this frustrating saga may be finally coming to a favourable conclusion. He has again asked for an update on the method by which Gittisham Parish Council can take over these garages, but was met with the usual silence. He pledged to maintain the pressure.

At the recent full EDDC meeting a motion was put forward to try and get the consultation on the Strategic Plan thrown out and rerun, due to its many and fundamental flaws said Cllr Bruce. Despite support from a number of independent councillors, who echoed his concerns about the serious failings of this consultation, Cllr Bruce and others were unsuccessful in getting it removed. This means that, unless there are major changes brought forward by the government, this will stand as data to inform any applications coming forward.  That said, a recent planning decision by EDDC concerning a proposed development of nine properties in Feniton may have substantial implications for further development in our ward. The decision to reject it and the reasons given will be a benchmark by which all other major applications will be measured by. This will hopefully dissuade future prospective developers seeking to blight our area with inappropriate and unwanted development, he said.  Cllr Valentine added that members should maintain a watchful eye over the issue of a five-year land supply across the district.

Cllr Bruce reported on a recent case with the replacement telephone mast in Fenny Bridges, which he said should provide a cautionary tale. 

Cllrs Bruce, Twiss, Hall and Valentine left the meeting.

176/22   To consider the following planning application:

  • 23/0309/LBC Pomeroy House, Gittisham EX14 3AJ – Internal and external remodelling with new kitchen extension
  • 23/0308/FUL Pomeroy House, Gittisham EX14 3AJ – Internal and external remodelling with new kitchen extension
  • 22/2845/TCA 2 Mitchell Cottages Gittisham EX14 3AF –
  • G1: 4 x Lawson Cypress Conifer – to dismantle to ground level; G2: 3 x Lawson Cypress Conifer – to dismantle to ground level

Parish councillors resolved to have no objection to these three planning applications.  Cllrs Hall and Valentine returned to the meeting after b).

177/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

22/1622/FUL – Kings Arms Farm, Nags Head Road – Construction of a two storey 18-unit residential home for vulnerable people. Refusal.

22/2845/TCA | G1 – 5x Lawson Cypress Conifer – dismantle to ground level. | 2 Mitchell Cottages Gittisham EX14 3AF. Withdrawn.

  • To receive an update on Highways

4 March Rail on bridge on lane to Catshayes Farm should be repaired 0730−1830, but Traffic Order is for five days in case of problems.

6-10 March Hayne Lane closed off-peak for installation of illuminated signage on Hayne Lane rail bridge.

10-16 March Honiton bypass will have various closures for overnight maintenance.

DCC has written to owners of hedges overhanging west end of Old Elm Road.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

See minute ref 178/22.

  • To receive an update on public transport

None.

  • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said EDDC was hoping to deliver the Old Elm Road rewilding proposal next spring. 

ACTION: Cllr Rowe to arrange a meeting with CoBikes.    

  • To consider parish council support for scam awareness and security

Cllr Twist reported there was no update on this.

  • To consider limited residential development in the parish

Cllr Valentine reported that GCLT would be looking for a new affordable housing provider for the scheme, as South Devon Rural Housing Association had reconsidered its position in the light of delays and rising costs.  He added that the delays may necessitate another housing needs survey.

  • To consider making an application for a permissive path, Goldcombe-Hayne Lane

The clerk said there was no update on this.

  • To consider the refurbishment and maintenance of the village play area

Members agreed the clerk could ask Alvian Ltd to carry out the play area safety inspection for 2023, and order a new ‘no dogs’ sign.  Cllr Walker reported that the small gate is not closing as it should, so Cllr Rowe agreed to look at it.  Cllr Walker thanked the Chair for helping out with the recent dog waste issue.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman had carried out some work by Clysthayes.

178/22     To receive a report from the Chair

The Chair said she had gained the required three quotes from companies specialising in public playground equipment. Members resolved unanimously to approve the most cost-effective provider for the table tennis table, which is also the most practical solution for the terrain. It’s a steel outdoor table and will be installed onto the existing grass with rapid-set concrete footing pads. There will also be grass wear protection matting.  The Chair said she had also gained a price for a single half size steel goal post.  Both these items, bar £32, can be funded by the S106 Garden Centre play equipment funding, subject to the clerk confirming all is in order with EDDC.

If all is in order, the table tennis will be installed in the area where the picnic benches are as this is the flattest. The goal post is movable but can be placed on the far (north) wall of the original playground area.  The Chair agreed to speak to all the neighbours and check they’re all happy with the plan and include a notice of the new facilities in the gazette.  Members agreed to defer a decision on the goal post until another supplier provides a quote.

Devon Communities Together grant

The Chair explained that as the end of the grant period is nearing, DCT require some forms to be completed to show how their funding has achieved the objectives for the Gittisham Community Kitchen. The Chair agreed to complete these, in consultation with the Village Hall Committee, forward to members for approval and then ask the clerk to submit them this month.  The grant of £2,142.45 will then be paid to the parish council which will cover 23 weeks of £50 / week food and 23 weeks of hall rental £43.15 per week. Once received by the council, we will need to pay the hall for the rental £992.45. They previously agreed to have this paid in arrears at the end of the project (March 2023). The food money £1,150 will be retained, as the parish council has been paying this weekly to the organiser. 

ACTION: Clerk to confirm funding with EDDC for table tennis.    

Cllrs Walker and Twist left the meeting.

179/22     To consider a request by Gittisham PCC to fund repairs to the lych gate

Members heard that Gittisham PCC was considering asking a carpenter, rather than a consultant, to inspect the condition of the lych gate.  The clerk reported that James Fuller had explained there is only one architect approved by the diocese to carry out such work.  Members agreed that if the PCC decided to contract a carpenter’s services, if the PCC obtained three quotes, GPC could contribute towards the cost of the survey element.   

ACTION: Clerk to contact James Fuller.

Cllrs Walker and Twist returned to the meeting.

180/22     To approve the March payments and to note the current bank balance

                F Clampin             £228.74 Clerk’s salary

                Sara Trumper       £199.82 Reimbursement for food & sundries, Gittisham Community Kitchen, Feb 2023

Michael Poll        £65 Grass cutting (inv. ref. 10202)   

Will Wolsey        £77.36 (reimbursement for village hall canopy, funded by DCC Locality Budget)

DD          NEST                     £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £19,194.42 (which includes approximately £7,000 in the business reserve account). 

181/22     To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct

It was resolved to approve the above policies, subject to several minor amendments by the clerk.

182/22     To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management

It was resolved to approve the above policies, subject to several amendments by the clerk including additional assets and an item about internet banking processes.

ACTION: Clerk to ensure documents are up to date.  

183/22     Clerk’s Report

Members welcomed the clerk’s news that Russell Hayman had waived payment for the hedge cutting.  He also defined the wording for the tree plaque: “In memory of Lilian Hayman of Gittisham Farm.”  The clerk read out an email from Graham Hutton at Baker Estates regarding recent sewage problems.  She agreed to forward this to Cllr Twist to upload to the Hayne Farm Facebook page. 

ACTION: Cllr Orchard to order a plaque & Cllr Rowe to make a stake for it; both to install EDDC’s jubilee stake in play area.  Clerk to ask Graham Hutton how he will advise residents on sewage problems.

184/22     For information only; items for the forward agenda

Lych gate; annual parish meeting.

185/22     To consider any late entry correspondence

ACTION: Clerk to investigate whether parish councils can provide funding towards a fete.

186/22     Date of next two meetings  

Thursday 6th April and Thursday 4th May 2023 at 7.30pm. 

There being no further business, the meeting closed at 2120 hrs.

Chair…………………………………….

6th April 2023

2023-03 Parish Council agenda 2nd March 2023

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

24th February 2023

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held in Gittisham Parish Room on Thursday 2nd March 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 2nd February 2023
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 23/0309/LBC Pomeroy House Gittisham EX14 3AJ Internal and external remodelling with new kitchen extension
    • 23/0308/FUL Pomeroy House Gittisham EX14 3AJ Internal and external remodelling with new kitchen extension
    • 22/2845/TCA 2 Mitchell Cottages Gittisham EX14 3AF G1 – G1 – G1: 4 x Lawson Cypress Conifer – to dismantle to ground level; G2: 3 x Lawson Cypress Conifer – to dismantle to ground level.
  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To receive an update on the application for a permissive path Goldcombe-Hayne Lane (Cllr Fowles)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider a request by Gittisham PCC to fund repairs to the lych gate
  3. To approve the March payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses (postage tbc)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Sara Trumper £tbc (reimbursement for Community Kitchen food, Feb 2023)

Will Wolsey £77.36 (reimbursement for village hall canopy)

NEST (clerk’s pension) £22.86

  1. To update the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct
  2. To consider the parish council’s Statement of Internal Control, Financial Regulations and Risk Management
  3. Clerk’s report
  4. For information only; items for the forward agenda
  5. To consider any late entry correspondence
  6. To note the date of the next two meetings, Thursday 6th April and Thursday 4th May 2023 at 7.30pm in the parish room. 

F J Clampin – Clerk

2023-01 Gittisham Gazette January 2023

A monthly Community Newsletter published by St. Michael’s Church and Gittisham Parish Council

January 2023 Edition 251

A village happy new year

The village hall was buzzing with lots of familiar faces all clearly intent on waving goodbye to the hard times of the old year and welcoming in the new year. It was a wonderful display of community spirit with even Oliver Hardy and Elvis making an appearance. There was enough food to feed an army and the drink was flowing. Music was provided by Alex and Robert Rowe who did amazing job of making sure even the shyest got up and danced. They even provided a countdown clock to take us up to midnight when everyone staggered up to the green to hear the sound of the church bells and then sing Auld Lang Syne in a great big circle followed by a rendition of Happy Birthday to Stanley who then turned 13. It didn’t end there though; most returned back to the hall for karaoke and more food. A few who were worse for wear, (not mentioning any names but one who was donning a rather lovely red velvet jacket), had to be chaperoned home! (There are photos if anyone wishes to pay enough for them!)

Wishing everyone a Happy New Year and if anyone who didn’t would still like to donate to Alex for his efforts, please let me know.
Maria Whitton 

I was unable to attend the party due to ill health but having heard from several people, I would like to thank Maria for suggesting and arranging the evening. Carol

Pierre’s pop-up Sunday cafe, 8th January

This month Pierre will be serving a Middle Eastern special for lunch: lamb khoresh, a type of stew with meltingly soft aubergines.  It’s followed by a dessert of baklava, maamoul and Turkish Delight.  Vegans and vegetarians will also be catered for.  There’ll be the usual selection of homemade croissants and pastries in the morning, as well as delicious cakes including a gluten-free option.  Doors open from 10am in Gittisham Village Hall.  Please book to avoid disappointment and to give Pierre an idea of numbers.  BYOB.  Tel. 07545 214940.

Gittisham Community Kitchen

The first (nearly) six months of the community kitchen has been a great success and hopefully the project will go on from strength to strength into 2023 and beyond.  We have had 22 weekly sessions so far and nearly 700 meals served, not including ‘takeaways’ for those who have not been able to attend for one reason or another.  There has always been plenty of food and an urgent need for plastic tubs to accommodate leftovers!

I am really grateful to those who have provided food at various times: the Pig for the veg, the Ottery Larder for the Bread, Tescos for a £50 voucher, Claire for the fish, Sarah Palfrey for the pheasant, Pierre and Paul for extra veg, Peter and Anne for the lovely puddings and Sue and David for the chutney.  Thanks also to Carol Hall for arranging the grant from East Devon District Council to cover the hire of the Hall and the cost of the food for 6 months until March 2023.

Special thanks must go to the following people for their unstinting support: Alex and Mike for setting up every week, Julia for collecting the bread, Kate and Stella for their kitchen duties, and Jayne, Owen, Bill, Bernie, Sue, David, Pierre and the rest of the army of washer uppers and putters away.  Apologies if I’ve left anyone out.

Looking forward to seeing you all on Thursdays in 2023.  Free meal, every Thursday, 6.30pm in the Village Hall.

Sara

Gittisham Village Hall news

Events are run by the Village Hall Committee throughout the year and aim to make a bit of a profit to keep the hall running and of course to provide fun and socialising for us all.
The Hall is also available to hire privately and details of this are on the gittisham.org.uk or contact Carol Hall on 07854 492347 to make a booking.

Cabaret is back again.
After a resounding success in 2022, the Cabaret is coming back to Gittisham –  working Title –  I’m not being funny –  but.  We are holding an initial session to see who wants to get involved, get writing, help backstage etc on Sunday 15th January at 5:30 PM in the village hall –  all welcome!  Planned date for the event to start is 1st April 2023 for two nights and possibly one matinee.  Rehearsals usually on a Sunday night in the village hall.

Burns night. 

After a few years’ break, we are back in the hall to celebrate with fine food, good company and of course dancing.  We will be catching the usual finest vegetarian and meat haggis well in advance of date 28th January – from 7pm in the village hall.  This will be a ticketed event @ £7 per head, which includes dinner and our splendid dancing caller –  Mary Marker.  Please let Hamish know if you would like to come ( or 07880 178297)

There will be another quiz night in February so watch out in the next Gazette 

Regards  Hamish (VH chair)

Parish Council report – January 2023

Seven councillors met for the January meeting along with Alasdair Bruce (EDDC), 
Phil Twiss (DCC) and one member of the public.

Back to School advice.

Phil Twiss circulated guidance from the UK Health Security Agency regarding ‘flu, Covid and scarlet fever. If your child is unwell and has a fever, they should stay home from school or nursery until they feel better and the fever has resolved. Lessons learned during the epidemic about the importance of good hand hygiene are also key. Catching coughs and sneezes in tissues then binning them is another simple way to help stop illnesses spreading, as well as adults trying to stay home when unwell and if you have to go out, wear a face covering. The ‘flu vaccination is still available for all eligible groups and is the best protection against the virus, according to the advice

EDDC Local Plan.

Councillors discussed the PC’s response to EDDC’s draft local plan and agreed the objection letter circulated by David Valentine. Carol Hall encouraged everyone who had not already done so to respond to the public consultation by 15 th January deadline, and thanked councillors for their work in raising awareness of the draft plan proposals in the community. One location put forward is for a development of up to 100 homes west of Hayne Lane towards Gittisham village, as well as a 15ha employment allocation west of Hayne Lane. The parish council objects to both proposals, and understands there is considerable local opposition. Concerns were also raised over access to another proposed site which is just outside the parish, but would be reached by roads in Gittisham Vale. Further information and a template letter to respond is available on www.gittisham.org.uk (under ‘Latest News’).

Finance.

Members agreed the budget for 2023/24 and the parish precept was increased to £9307.41; as the population of the parish has increased significantly, this should not represent a rise at the individual level.

Crimes.

Oct 2022: 1 x violence & sexual offences, Beech Walk.

Nov 2022: no reported crimes.

Scam awareness. 

Janet Twist said an alert had gone out about missing dog scams circulating on Facebook, asking people to click on a link.

Donations.

Members agreed to donate money to Operation Rudolph, Diabetes UK, TRIP and Hospiscare.

Public transport.  

Peter Orchard explained that single bus fares have been capped at £2 until the end of March. All single journeys will be capped at a maximum of £2 for the duration of the scheme. The same £2 cap applies to child and concessionary fares. If the fare is currently less than £2, the price will stay the same.

Road closures. 

16 January: overnight road closure under Iron Bridge for bridge inspection. 

Planning applications.   

a) Combe Garden Centre Gittisham – New farm shop and associated landscaping works adjacent to the site of the existing Combe Garden Centre. Objection for reasons of prematurity, as well as the potential impact on highways and increased flooding.
b) 2 Mitchell Cottages Gittisham – 5x Lawson Cypress Conifer – dismantle to ground level. No objection.

Next meeting. Thursday 2nd February at 7.30pm in the parish room.

Tom Putt apple trees

We now have the two Tom Putt apple trees for planting in the churchyard, as agreed at a recent PCC meeting.  Paul Wakley has kindly agreed to look after and plant them when the time is right, hopefully they will have a productive life when they grow up.

Mattresses for sale

Looking for a good home for two, good quality comfy single mattresses.  Would suit a child’s bed or a single.  Both contain 390 individual pocket springs and are filled with breathable English wool and super-soft polyester (to help the mattress hold its shape for longer).  Topped with neutral damask and edged with a classic ticking stripe.  Selling for £85 individually or £150 for both together.  Pick-up only from Gittisham.  For details call Fiona on 07899 932620.

St Michael’s Church, Honiton Mission Community and 200 Club

St. Michael’s Gittisham

As I have been out of action for a while, I’d like to thank Julia for opening/closing the church and for all who undertook sides-peoples duties, I am not sure how long it is going to take for me to get fully up and running again.  The Carol Service with lots of readings, poems and carols  on 18th December was well attended with 37 adults and 8 children, some of the children sang the first verse of Away in a Manger after Julia’s piece about the stable and birth of Jesus.  Refreshments of wine, sherry and mince pies were well received.  We held the service a bit earlier this year 4.45pm which seemed to work well with families and Ken played the organ before going on to Buckerell’s service.  On Wednesday 21st we had our annual Carols on the Green with mulled wine and bangers, once again with some of the Honiton Town Band playing for us. Thanks so much to Angie for mulled wine, Helen for the bangers and Amanda for veggie bangers and buns. The First Eucharist of Christmas on the 25th was, well attended with Julia and Rev. Christine leading our worship with a lovely talk for the children who installed the ‘baby Jesus’ in the manger.   

Our services for  January: 8th  Christingle with  Eucharist, 15th no service, 22nd 11.00am lay-led, 29th no service, February 5th no service, 12th Eucharist. 

To receive details for ongoing worship, Eucharistic and lay-led please contact me, Carol, on 01404 851113 or email or Julia by email on or for those without internet ring her on 07763 111367 or 01404 850680.  We will be making the Christingles on Saturday 7th January in the Parish room at 2.00, it would be good to have some children to help with the assembly.

Gittisham’s next monthly coffee get-together is in the parish room from 10.30 – 12.30.  The December coffee morning with stalls in the hall made just over £100, despite inclement weather. Thanks to all who provided cakes, bric-a-brac and helped.

Honiton Mission Community

Rev’d Sue is still on lighter duties. Weekly services still continue to be at 11.00am The
website (honitoncofe.org) is updated regularly and has news about services and the latest
guidelines on the Covid regulations there is also a link to the Gittisham website. 

The monthly Mission Community newsletter Around the Parishes is available by email or post from the Parish Office; see below for details.  As our MC churches are now having their own services, Sunday Morning Eucharistic Worship at 11.00am, in St. Paul’s is being live streamed. If you would like to join this service do please contact Rev’d Sue or the Parish Office by emailing or and the link will be forwarded.  Alternatively, ring the Parish office to book your place in person, on 01404 44035.  Messages will be replied to when someone is available.  Mollie the Church administrator is there on Tuesdays. Coffee and biscuits are served in St Paul’s church on Tuesdays and Saturdays and after Sunday services, donations are welcomed.  Details of the other M.C. church services can be found in the Around the Parishes under each church and the service details including Readings and Collects for the month and will certainly be helpful if you join the live streamed Sunday service.

Awliscombe

are having a Curry Night on Saturday 28th January in their village hall.  For details ring Alison on 07507 949412. 

200 Club

I was approached by villagers who wanted to join the 200 club but I am afraid I couldn’t remember who, could they please contact me.  I am currently able to offer numbers for the 200 club, (there are several available). If you want your number and forgot to pay the sub please let me know and I will re-instate you upon receipt of the full subscription amount. If you would like to join the 200 Club, please ring Carol, I can send or email an application form. This is one way of funding the upkeep so necessary with this old church which takes a lot to keep it heated (especially with the spiralling costs for energy) and watertight, keeping the churchyard in good order and kind to nature, The cost is £12 per number per year; however as January has been drawn, this year’s sub until March will be £2 for February and March 2023. The draw takes place at the beginning of each month with 5 prizes: £40.00, £20.00, £15.00, £10.00 and £5.00. Twice a year there is a 6 monthly prize of £48 (March and September).

Payment can be made by cheque or cash or Standing Order, there is a form for your bank. I can
email both the application and Standing order forms if required, please let me know by telephone 01404 851113 or or write to 3 School House Cottages, Gittisham, Honiton, EX14 3AH.

January 2023 200 Club Results

1st  Carole Rowe                 2nd Olive Collis               3rd Jayne Bramley          
4th  Sandra Moss              5th   Betty Madden

Gittisham Gazette distribution

Since coming out of hospital I have had a bit of a struggle and my broken vertebrae is not mending, I would appreciate offers of help to deliver round the village and to the few homes in Cypress Close, Ferndale and Laburnum, plus the Gittisham Vale bus shelter.

This is to advise if any Hayne Farm and Gittisham Vale estates residents wish to receive the
Gazette by email or if they have no internet access, they can receive it by post, (many are emailed and several households have 2 copies). I put 30+ copies in the Vale bus shelter and as the Hayne Farm sales office is by appointment only, I have stopped putting any in the office. I apologise to those who do not get the Gazette and do my best to print as many as I can on my own printer, and understand there is a Hayne Farm WhatsApp group which links with the Gazette. If you have a neighbour who doesn’t have access to the internet and you could print off a copy, then many more could receive this publication. It would also be good to receive news from both the Vale and Hayne to let us know what’s going on etc.

Editor/Distributor: 
Carol McCann  01404 851113 / 07946 409142     .

If you have events or news items including pictures, for inclusion in the gazette from the village, the Vale or Hayne Farm Estate, do please email it to Carol as early as possible.  Use the Arial font using Word and not PDF, thanks.

The February 2023 edition of the gazette has been delayed, due to ill health.  Get well soon Carol!

 

2023-02 Parish Council meeting minutes 2nd Feb 2023

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr Phil Twiss (DCC), PCSO Darren England

151/22        To accept and approve apologies

Apologies were received and accepted.

152/22        To confirm the minutes of the meeting held on 5th January 2023

The minutes of the meeting held on 5th January 2023 were confirmed and signed by the Chair. 

153/22        To receive the Beat Manager’s Report

Dec 2022: no reported crimes.

154/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 10, as they are members of Gittisham PCC (minute ref. 160/22). 

155/22        To consider actions from the last meeting not otherwise on the agenda

Members discussed parish council support for the Coronation of King Charles III, and agreed to put £500 towards an event.  Cllr Bruce said he would find out where the plaque had got to for last year’s jubilee tree.

ACTION: Cllr Fowles to apply for a road closure for the bottom of Old Elm Road; Chair to liaise with Gittisham Village Hall committee about an event.

Cllr Bruce said he was not aware of any policy reconsideration regarding EDDC’s draft Local Plan, in spite of comments from the Secretary of State for Levelling Up, Housing and Communities.

156/22        Reports from County Council and District Council representatives

In his absence, Cllr Twiss sent the following report:

DCC Budget setting 2023/24 

Unlike other Government and quasi-Governmental organisations, such as the NHS, DCC is required by law to produce a balanced budget each year.  The process for 2023/24 is nearly complete, having progressed through most of the checks and balances, scrutiny and consultations it must do before reaching Full Council, to seek approval on 16th February 2023.  In normal times this is a monumental task, trying to balance the books with many competing interests for the limited resources available.  But we do not currently live in what might have previously been regarded as normal times. This time last year , having got through the worst ravages of the Covid-19 pandemic, it would have been hard for the majority of us to predict the horrifying situation in Ukraine, and the  impact of it on our economy and cost of living, making life much harder for very many  people. 

DCC puts great focus on helping those who need help most, including young people and vulnerable adults.  Items like Public Health and funding for schools are ‘ring fenced’ i.e. must be spent  on these items and so the amount that DCC can use as its day to day running or  revenue expenses is nearly £630 million in 2022/23 and a proposed £696 million in  2023/24, a 10.5% increase.  The overwhelming amount of this is invested in to Adult and Children’s services, which  are both set to get large increases of 8.8% and 18.4% respectively, largely driven by  soaring demand and the cost of providing services, many of which are mandatory for DCC to provide.  The figures are staggering and there is still never enough in the pot, where DCC is constantly looking at ways to work more efficiently and effectively for the people of  Devon, getting a share fairer share from Westminster.

Highways 

As we go about our daily business it is apparent that our highways are taking a severe battering this winter, with safety defects (largely pot holes) being reported at an alarming rate over the longest roads network in England, where DCC is responsible for more than 12,800 kilometres (8,000 miles), a huge task at the best of times with limited resources.  Over and above the proposed Highways budget for 2023/24, it has been agreed to put a further £1m in to Highways drainage for 2023/24 , as I’m sure many of the  reasons for so many potholes this winter is down to water on the roads.  In the overall  scheme of things, the total amount of money to fix potholes and get our entire road  network in England to a safe and acceptable standard is quite small at approximately  £14bn pre this winters ‘rainy season’.  The problem with constantly fixing potholes is you never get ahead of the game with planned maintenance, in order to reduce them or deliver planned upgrades where money is better spent on long lasting solutions. As you might imagine DCC is constantly lobbying for increased funding on a permanent and ad hoc basis, in order to improve matters. 

Just a reminder that if you want to report a problem, including Highways defects,  faulty street lighting, flooding and blocked drains etc please visit  https://www.devon.gov.uk/roadsandtransport/report-a-problem/  (Cllr Bruce added his frustrations about the current Highways system, which he described as a reactive process that will never keep up with the ongoing damage to our roads.)

Want to hold a Coronation street party? 

Finally something to and celebrate!  DCC is inviting communities across Devon, (who prefer something local to them), to apply for a free street party licence to mark the coronation of His Majesty King Charles III and Her Majesty, The Queen Consort.  The Coronation takes place on the morning of Saturday 6th May at Westminster Abbey, and on Sunday 7th May Coronation Big Lunches will bring communities together with a special Coronation Concert at Windsor Castle.  Throughout the weekend of festivities hundreds of events, ranging from traditional street parties and lunches to Jubilee markets, fun-days, and galas, are expected with many taking place on Devon streets. 

If your community wants to hold a street party, DCC is asking that you apply using the online basic street party application to close off your street available at  https://tinyurl.com/ymxf5we9  you can do this for free and applications can be made  for Saturday 6th, Sunday 7th, or Monday 8th May.  This form is for minor residential roads and cul-de-sacs only and they will be considered on an individual basis. If you want to apply for a street closure on a busier road, applications can still be submitted by making a Special Event application at https://tinyurl.com/38cfvsrn  However, these usually require three months’ notice, and they will only be approved if it’s practical. The application may incur a fee.  DCC expects a huge number of applications, approximately 160 street closures were granted ahead of the Queen’s Platinum Jubilee celebrations last year, and if you are thinking of applying, please do so ahead of the cut-off date of Sunday 26th March.

Cllr Bruce reported that despite being promised a meeting in person to discuss the Church Mead garages, it has not transpired. However, on a positive note perhaps, an assessment by EDDC has stated that it will take £4K to repair the garages to a state fit for renting. He said he had challenged this, as the cost seems excessive and he had also reminded them about his request on GPC’s behalf about taking over responsibility/maintenance and renting them. So far nothing back.

Kings Arms Farm

Cllr Bruce said he was very disappointed to hear that this application had been refused. He said he had made a strong case for approval and will now be advising the owners to appeal, pointing out that we have a good record of success in this area. Cllr Valentine added that the applicant could ask for an informal enquiry where they represent themselves, or go for written representations. 

Cllr Bruce left the meeting.

157/22   To consider the following planning application:

  • 23/0096/FUL Nags Head Farm, Nags Head Road, Gittisham EX14 3AW – Extension to agricultural building
  • 22/2845/TCA 2 Mitchell Cottages Gittisham EX14 3AF – 5x Lawson Cypress conifer, dismantle to ground level

Parish councillors resolved to have no objection to these two planning applications.

158/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

22/1718/FUL  Westgate  Gittisham EX14 3AU – Erection of solar panels on existing pool house / garage roof and erection of summer house. Approval, standard time limit.

  • To receive an update on Highways

6-10 March Hayne Lane closed off-peak for installation of illuminated signage on Hayne Lane rail bridge.

10-16 March Honiton bypass will have various closures for overnight maintenance.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Members agreed with the Chair’s summary that the parish council had explored many options of spending the first tranche of S106 money from the Hayne Farm development.  The pandemic, coupled with the rapidly increasing cost of materials, had made the process more challenging than it should have been.  However, they had to conclude that as a small parish, Gittisham would not be able to spend these funds, particularly as the criteria were so limited (to sports pitches).  Members resolved by a unanimous vote to return the whole of the first tranche to EDDC with a request to the district council to take Gittisham residents into account when redistributing this so that they could benefit.   

Parish councillors agreed to redouble their efforts to use separate S106 funds with match funding from GPC and elsewhere to install an outdoor ping pong table in the village play area.  This was one of the items put forward when parishioners were consulted previously about sports facilities in the area.  

ACTION: Clerk to write to EDDC S106 officer; Chair to speak to Honiton TC clerk; Chair to canvass residents whose homes are next to the village play area; Chair to obtain three quotes from suppliers for purchase & installation of ping pong table.    

  • To receive an update on public transport

Cllr Orchard explained that the railway between London Waterloo and Exeter has had a tough time of late, owing to track being washed away near Basingstoke. Notice boards have been installed on both bus shelters.

  • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said he would ask Co-Bikes for an update, and also speak to Russell at EDDC about the Old Elm Road rewilding proposal.  Members discussed installing a bench for the coronation in the area, subject to consultation.  Cllr Twist said a local resident had donated a large number of tulip bulbs.  

ACTION: Chair to advertise tulip donation on village WhatsApp and Cllr Twist to do the same on the Hayne Farm Facebook page.  Cllr Rowe to plant some where the ‘Welcome to Gittisham’ sign used to be.    

  • To consider parish council support for scam awareness and security

Cllr Twist reported that said a new scam awareness programme is being screened on Channel 5,

Wednesday nights at 8pm.  W/c 30th Jan it featured buying on line and recommended 3 tips: 1-do your research; if it’s a firm you don’t know put their name in the search box followed by the word scam, it might show reviews; 2- never leave the platform you found them on, and 3- always pay by credit card as it adds another layer of protection. 

  • To consider limited residential development in the parish

Cllr Valentine reported that there was no update on this.

  • To consider making an application for a permissive path, Goldcombe-Hayne Lane

Cllr Fowles agreed to follow up with Combe Estate now the shooting season has finished.

  • To consider the refurbishment and maintenance of the village play area

ACTION: Cllr Valentine to send the clerk contact details for an alternative playground safety inspector.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker reported there was no update on this. 

159/22     To receive a report from the Chair

The Chair said she had received an email from a resident asking if changes could be made to the areas covered by the 30mph limit at Hayne Farm.  Cllr Orchard reported that DCC is looking at this, according to Cllr Twiss. 

ACTION: Clerk to contact Russell Hayman to ask if he would like to be reimbursed in some way for the hedge cutting he had carried out on behalf of the parish.  Also to ask regarding wording of the plaque on the tree in the play area.

Cllrs Walker and Twist left the meeting.

160/22     To consider a request by Gittisham PCC to fund repairs to the lych gate

Members resolved to approve a contribution towards the consultant’s fees for a report to assess the condition of the lych gate, provided the PCC obtains three quotes and value for money.  Councillors were satisfied that it was appropriate to proceed, having taken legal advice from DALC / NALC on this matter.

ACTION: Clerk to contact James Fuller.

Cllrs Walker and Twist returned to the meeting.

161/22     To consider recurring sewage problems at Hayne Farm

The clerk said that South West Water had not yet adopted the drainage / sewage system on the development, although it’s understood they have sent engineers to investigate. Some residents have reported problems, particularly following periods of high rainfall.  Baker Estates are responsible for the system until Hayne Farm is completed; the clerk said she would flag this up with them.  Councillors agreed that this exposed weakness in the current infrastructure, which would come under further pressure if EDDC approved any additional development close by.

ACTION: Clerk to contact Graham Hutton at Baker Estates.

162/22     To consider play equipment at Hayne Farm

Members approved the Chair’s email to a Hayne Farm resident who had asked if it was possible to improve the local play park with the parish council’s support.  The Chair explained the situation regarding the criteria for S106 spending, ownership of the site, maintenance and insurance, and said that any future collaboration would have to be consulted on.  Funding for new equipment could come from other sources such as the National Lottery. 

143/22     To approve the February payments and to note the current bank balance

                F Clampin             £228.74 Clerk’s salary + expenses £2.70 (petrol)

                Sara Trumper       £187.69 Reimbursement for food & sundries, Gittisham Community Kitchen, Jan 2023

                Community Heartbeat Trust £162 Hayne Farm defib annual support cost yr2      

                Arthur J Gallagher Insurance £275.54        Lengthsman public liability insurance

Websites Ahoy         £65       Support & maintenance of website during 2022, inc setting up gittisham.org.uk email addresses

DD          NEST                     £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £19,788.20 (which includes approximately £7,000 in the business reserve account). 

ACTION: Clerk to investigate councillors’ expenses allowance limit, and information to be provided in the event of a claim.

164/22     To approve a supplier for the Gittisham play area maintenance contract, 2023-24

The clerk said she had approached three contractors to invite them to bid for the annual maintenance contract.  Members resolved to appoint Michael Poll for another year.

ACTION: Clerk to contact Michael Poll.

165/22     To update the parish council’s banking policy and existing bank mandate

The clerk reported that online banking is now up and running.  However, the current financial regulations still request two authorised signatories, of which the clerk cannot be one.  Bankline only allows for authorised signatories to process payments, which are currently being handled by Cllr Twist and the Chair.  Members agreed the clerk could discuss the situation with the internal auditor in May.

ACTION: Cllr Twist to order online banking tools for Cllr Valentine. 

166/22     Clerk’s Report

The clerk said she needed a person’s name from National Highways (who own the land where the postbox is located on Hayne Lane) in order to process the request to move it.    

ACTION: Cllr Rowe to send details to the clerk. 

167/22     For information only; items for the forward agenda

Grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme, code of conduct, Statement of Internal Control, Financial Regulations and Risk Management.

168/22     To consider any late entry correspondence

None.

169/22     Date of next two meetings  

Thursday 2nd March and Thursday 6th April 2023 at 7.30pm. 

There being no further business, the meeting closed at 2130 hrs.

Chair…………………………………….

2nd March 2023

2023-02 Parish Council agenda 2nd Feb 2023

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

26th January 2023

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held in Gittisham Parish Room on Thursday 2nd February 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 5th January 2023
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 23/0096/FUL Nags Head Farm, Nags Head Road Gittisham EX14 3AW Extension to agricultural building
    • 22/2845/TCA 2 Mitchell Cottages Gittisham EX14 3AF G1 – 5x Lawson Cypress Conifer, dismantle to ground level
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To receive an update on the application for a permissive path Goldcombe-Hayne Lane (Cllr Fowles)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider a request by Gittisham PCC to fund repairs to the lych gate
  3. To consider recurring sewage problems at Hayne Farm
  4. To consider play equipment at Hayne Farm
  5. To approve the February payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses £2.70. (petrol, travel expenses 3 miles + 3 miles) + postage tbc

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Sara Trumper £tbc (reimbursement for Community Kitchen food, Jan 2023)

Community Heartbeat Trust £162 Hayne Farm defib annual support cost yr2

Arthur J Gallagher Insurance £275.54 Lengthsman public liability insurance

Websites Ahoy £65 support & maintenance of website during 2022, inc setting up email addresses

NEST (clerk’s pension) £22.86

  1. To approve a supplier for the Gittisham play area maintenance contract for 2023/24
  2. To update the parish council’s banking policy and the existing bank mandate
  3. Clerk’s report
  4. For information only; items for the forward agenda
  5. To consider any late entry correspondence
  6. To note the date of the next two meetings, Thursday 2nd March and Thursday 6th April 2023 at 7.30pm in the parish room. 

F J Clampin – Clerk

2023-01 Parish Council meeting minutes 5th January 2023

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), one member of the public, Fiona Clampin (clerk)

Apologies for absence: PCSO Darren England

130/22        To accept and approve apologies

Apologies were received and accepted.

131/22        To confirm the minutes of the meeting held on 1st December 2022

The minutes of the meeting held on 1st December 2022 were confirmed and signed by the Chair. 

132/22        To receive the Beat Manager’s Report

Oct 2022: 1 x violence & sexual offences, Beech Walk

Nov 2022: no reported crimes.

133/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 13, as they are members of Gittisham PCC (minute ref. 142/22). 

134/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe encouraged all those who had not yet set up their new gittisham.org.uk email addresses to do so before the next meeting.

135/22        Reports from County Council and District Council representatives

Cllr Bruce said district councillors were awaiting guidance from EDDC as to how the council will accommodate new policy coming out of Whitehall which could potentially affect EDDC’s draft Local Plan.  Cllr Valentine asked to be kept informed if anything changes regarding EDDC’s Local Plan.

He then provided members with a summary of the communication regarding the Church Mead garages.  He said the situation has progressed surprisingly little with EDDC officers, and he pledged to put together a list in chronological order of what had been done and not done which he would then present to officers.  The Chair thanked Cllr Bruce for his tenacity, and Cllr Walker said she would inform Church Mead residents.

Cllr Twiss wished all members a happy New Year and said that Devon County Council is doing everything possible that it can to help and support our communities, in partnership with very many stakeholders across the county.

Back to school advice issued by UKHSA

The UK Health Security Agency (UKHSA) reports that flu and coronavirus are currently circulating at high levels, and are likely to continue to increase in coming weeks.  High numbers of scarlet fever, caused by group A streptococcus, also continue to be reported. Professor Susan Hopkins, Chief Medical Adviser for the UKHSA emphasizes that it is important to minimise the spread of infection in schools and other education and childcare settings as much as possible.

If your child is unwell and has a fever, they should stay home from school or nursery until they feel better and the fever has resolved. Lessons learned during the epidemic about the importance of good hand hygiene is also key, so practising regular handwashing at home with soap and warm water for all of the family remains sound practice.  Catching coughs and sneezes in tissues, then binning them is another simple way to help stop illnesses spreading, as well as adults trying to stay home when unwell and if you have to go out, wear a face covering.

‘Flu vaccinations are still available for all eligible groups and are the best protection against the virus. There has been a good uptake in older age groups but vaccination among young children remains low. ‘Flu can be very unpleasant and in some cases can lead to more serious illness. Getting children vaccinated protects them and others they come into contact with.

Eligible children include for free vaccination are:

  • those aged 2 and 3 on 31 August 2022
  • all primary school-aged children
  • some secondary school-aged children

Keep your New Year resolution with the help of One Small Step

The beginning of a new year can be a great opportunity to create a new habit. One Small Step has many options for support to help you keep your resolution in 2023, or inspire you to make the change.  Studies have found some of our New Year resolutions will struggle to make it past 12 January, but with the support of others, we can make them last much longer. One Small Step is a free lifestyle service, funded by Devon County Council, to support the health and wellbeing of Devon residents.  There are friendly advisors who can help you plan lifestyle changes and support you to maintain a healthier weight, stop smoking, drink less or become more active. Flexible support means they can help you focus on small achievable steps to fit in with your lifestyle and routine.

You can reach them by calling 01392 908 139, take a look at our website at www.onesmallstep.org.uk or fill out a contact form.  DCC also has a team of stop smoking practitioners, so if you are thinking about stopping smoking, you can also text them by messaging QUIT to 60777. There is 12 weeks of Behavioural support on offer, along with Nicotine Replacement Therapy.

Devon’s continued support for the people of Ukraine

Devon County Council has given a measured welcome to a Home Office announcement that will see additional payments made to host households participating in the Homes to Ukraine programme.

Under the new terms, the hosts of Ukrainian guests who have been in the UK for more than 12 months will be eligible for the increased national ‘Thank You’ payment of £500.  The current national amount is £350 per host. This increased national amount is available until month 24 of the guests’ stay in the UK. But councils will see government funding reduce from £10,500 to £5,900 per guest to provide wraparound support for new arrivals from 1 January 2023.  They will however have access to additional funding to help mitigate homelessness, and to help councils with housing responsibilities acquire housing for people fleeing conflict from Ukraine and Afghanistan.

In Devon, more than 1,000 people have put themselves forward to be sponsors with over 500 more confirming their interest in becoming a future host. This has meant that more than 1,600 citizens from Ukraine have arrived since Russia first invaded the country in February 2022. Devon County Council will continue to work closely with local councils, voluntary and local community organisations to support both hosts and their guests.

Cllr Twiss said he would be meeting staff from Jurassic Fibre at some point this month to discuss progress on broadband. 

ACTION: Cllr Twiss agreed to ask Highways about the drain by Rapshayes Farm, as well as access to the proposed Combe Farm Shop at the garden centre. 

Cllrs Bruce and Twiss left the meeting.

136/22   To consider the following planning application:

  • 22/2723/FUL Combe Garden Centre Gittisham EX14 3PD – New farm shop and associated landscaping works adjacent to the site of the existing Combe Garden Centre

Parish councillors resolved to object to this application for reasons of prematurity, highways and flooding. The highway upgrade required is not addressed by this application to enable decision-making, and there is no secure pedestrian access to the centre (contrary to information provided in this application). The area already has issues with run-off and flooding.

137/22   To consider EDDC’s emerging Local Plan and agree the parish council’s response to the public consultation

Members discussed the PC’s response to EDDC’s draft local plan and agreed the objection letter circulated by Cllr Valentine.  The Chair encouraged everyone who had not already done so to respond to the public consultation by 15th January deadline, and thanked councillors for their work in raising awareness of the draft plan proposals in the community.  She said it had been a really successful exercise in engaging with the parish.  The parish council objects to both proposals for the parish, and understands there is considerable local opposition. Concerns were also raised over access to another proposed site (LP_HONI_01) which is just outside the parish, but would be reached by roads in Gittisham Vale. 

ACTION: Clerk to send GPC’s response to EDDC Planning Policy and also to Honiton Nub News.

138/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

21/2602/FUL & 21/2603/LBC Pomeroy House Gittisham EX14 3AJ Single-storey extension to side with raised patio, installation of porch canopy and alterations to courtyard, west elevation and east elevation, involving demolition of existing porch to side.  Refusal.

22/1197/FUL  Proposed siting of 5 x Shepherd’s Huts in the field southeast of Curlditch House  Gittisham EX14 3AE Approval with conditions.

  • To receive an update on Highways

16 January overnight road closure under Iron Bridge for bridge inspection.

10-16 March Honiton bypass will have various closures for overnight maintenance.

Cllr Orchard reported that the balancing pond grill was cleared out again mid-December.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard reported that Honiton Town Council has arranged a meeting for 31st January to discuss how to spend Gittisham’s S106 money.  The clerk said she had explained the situation to HTC.

ACTION: Clerk to send Cllr Orchard contact details for S106 at EDDC.    

  • To receive an update on public transport

Cllr Orchard explained that single bus fares have been capped at £2 until the end of March 2023.  All single journeys will be capped at a maximum of £2 for the duration of the scheme. The same £2 cap applies to child and concessionary fares. If the fare is currently less than £2, the price will stay the same; if the fare is currently more than £2 then the price will be reduced to £2.

  • To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Twist said there was no update on this.

ACTION: Cllr Rowe to send the Chair the application form for Co-Mobility Bikes.    

  • To consider parish council support for scam awareness and security

Cllr Twist reported that said an alert had gone out about missing dog scams circulating on Facebook, asking people to click on a link.

  • To consider limited residential development in the parish

Cllr Valentine reported that there was no update on this.

  • To consider making an application for a permissive path, Goldcombe-Hayne Lane

The clerk reported there was no update on this.

  • To consider the refurbishment and maintenance of the village play area

Cllr Walker said the rubbish bin had been emptied.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker agreed to inform Len Abbott that the drain needs clearing outside Clysthayes / corner of Dark Lane.  The clerk said she had ordered 1 tonne of salt from DCC. 

ACTION: Clerk to produce a laminated sign for the Curlditch grit store.

139/22     To receive a report from the Chair

The Chair thanked all members for their work on raising awareness of EDDC’s draft Local Plan.

140/22     To consider decorating and / or refurbishing the parish council’s bus shelters

The Chair said any repairs would need a contractor, and it was agreed to postpone this project until the spring when the weather is warmer and perhaps drier.

141/22     To consider donations to organisations under S137 and Transport

Members agreed to donate £100 each to TRIP, Operation Rudolph, Hospiscare & Diabetes UK.

142/22     To consider a request by Gittisham PCC to fund repairs to the lych gate

Cllrs Walker and Twist left the meeting.

The clerk said she was waiting for legal advice from DALC / NALC as to whether the parish council could contribute towards the cost of a surveyor to establish the state of the war memorial.  

Cllrs Walker and Twist returned to the meeting.

143/22     To approve the January payments and to note the current bank balance

1210       Noticeboard Co   £202.17 outstanding VAT for 3 x magnetic noticeboards for bus shelters

                F Clampin             £228.74 Clerk’s salary + expenses £0.68 (stamp)

                Len Abbott           £116, 8 hours lengthsman work, Nov 2022  

                Len Abbott           £36.25, 2.5 hours lengthsman work, Dec 2022            

                Sara Trumper       £215.24 Reimbursement for food & sundries, Gittisham Community Kitchen, Dec 2022

                Gittisham Parish Hall £150 comfy chairs      

                Information Commissioner£40        Annual membership

TRIP                      £100       Donation

Operation Rudolph £100   Donation

Hospiscare            £100       Donation

Diabetes UK         £100       Donation

DD          NEST                     £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £20,732.73 (which includes approximately £7,000 in the business reserve account). 

144/22     To agree the budget for 2023-24

The clerk and Cllr Twist outlined likely expenditure for the rest of the current tax year, and circulated a spreadsheet showing forecast expenditure for 2023/24.  Councillors suggested adding a new line for a community engagement event in future years, and agreed with Cllr Valentine’s suggestion that the parish council should develop a strategic plan.  Cllr Orchard added that more events should be planned for Gittisham Vale. 

ACTION: Clerk to request up to date figures from EDDC for a rubbish bin. 

145/22     To set the precept for 2023-24

Councillors voted unanimously to increase the precept by 11 per cent to £9,307.41, the balance of the budget to be taken from reserves.  Members agreed that as the population of the parish has increased significantly, this should not represent a rise at the individual level.

146/22     To update the parish council’s banking policy and existing bank mandate

The clerk said she had distributed the online banking tools to the Chair and Cllr Twist in the hope that payments can soon be made online.

147/22     Clerk’s Report

The clerk said Royal Mail had sent her a form to fill out regarding the potential move of a postbox. 

148/22     For information only; items for the forward agenda

CIL & S106; play area annual maintenance contract.

149/22     To consider any late entry correspondence

Cllr Rowe said he would be available to help if any member had issues with setting up their new email account.

ACTION: Chair to investigate why the Midweek Herald is no longer being delivered to the village bus shelter. 

150/22     Date of next two meetings  

Thursday 2nd February and Thursday 2nd March 2023 at 7.30pm. 

There being no further business, the meeting closed at 2145 hrs.

Chair…………………………………….

2nd February 2023

2023-01 Parish Council agenda 5th January 2023

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

29th December 2022

Members of Gittisham Parish Council

You are hereby summoned to attend the January Parish Council Meeting to be held in Gittisham Parish Room on Thursday 5th January 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 1st December 2022
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • Combe Garden Centre Gittisham EX14 3PD – New farm shop and associated landscaping works adjacent to the site of the existing Combe Garden Centre
  8. To consider EDDC’s emerging Local Plan and agree the parish council’s response to the public consultation
  9. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To receive an update on the application for a permissive path Goldcombe-Hayne Lane (Cllr Fowles)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider decorating and / or refurbishing the parish council’s bus shelters
  3. To consider donations to organisations under S137 and Transport
  4. To consider a request by Gittisham PCC to fund repairs to the lych gate
  5. To approve the January payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses £0.68 (stamp)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

The Noticeboard Company, £202.16 (VAT for 3 x noticeboards for bus shelters)

Sara Trumper £tbc (reimbursement for Community Kitchen food, Dec 2022)

Gittisham Parish Hall £150 (comfy chairs)

Information Commissioner £40 (annual membership)

NEST (clerk’s pension) £22.86

  1. To agree the budget for 2023-24
  2. To set the precept for 2023-24
  3. To update the parish council’s banking policy and the existing bank mandate
  4. Clerk’s report
  5. For information only; items for the forward agenda
  6. To consider any late entry correspondence
  7. To note the date of the next two meetings, Thursday 2nd February and Thursday 2nd March 2023 at 7.30pm in the parish room. 

F J Clampin – Clerk