2023-02 Parish Council agenda 2nd Feb 2023

Ms Fiona Clampin

Clerk to the Council




EX14 3AJ

01404 851442


26th January 2023

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held in Gittisham Parish Room on Thursday 2nd February 2023 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 5th January 2023
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 23/0096/FUL Nags Head Farm, Nags Head Road Gittisham EX14 3AW Extension to agricultural building
    • 22/2845/TCA 2 Mitchell Cottages Gittisham EX14 3AF G1 – 5x Lawson Cypress Conifer, dismantle to ground level
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To receive an update on the application for a permissive path Goldcombe-Hayne Lane (Cllr Fowles)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider a request by Gittisham PCC to fund repairs to the lych gate
  3. To consider recurring sewage problems at Hayne Farm
  4. To consider play equipment at Hayne Farm
  5. To approve the February payments and to note the current bank balance:

F Clampin £228.74 clerk’s salary & expenses £2.70. (petrol, travel expenses 3 miles + 3 miles) + postage tbc

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Sara Trumper £tbc (reimbursement for Community Kitchen food, Jan 2023)

Community Heartbeat Trust £162 Hayne Farm defib annual support cost yr2

Arthur J Gallagher Insurance £275.54 Lengthsman public liability insurance

Websites Ahoy £65 support & maintenance of website during 2022, inc setting up email addresses

NEST (clerk’s pension) £22.86

  1. To approve a supplier for the Gittisham play area maintenance contract for 2023/24
  2. To update the parish council’s banking policy and the existing bank mandate
  3. Clerk’s report
  4. For information only; items for the forward agenda
  5. To consider any late entry correspondence
  6. To note the date of the next two meetings, Thursday 2nd March and Thursday 6th April 2023 at 7.30pm in the parish room. 

F J Clampin – Clerk