2023-05 Parish Council agenda 11th May 2023


Ms Fiona Clampin

Clerk to the Council




EX14 3AJ

01404 851442


4th May 2023

Local Government Act 1972



The Annual Assembly of the Parish Meeting for Gittisham will be held in the parish room on Thursday 11th May 2023 at 7.30pm

The meeting will be open to the public.

Annual Parish Meeting Agenda

  1. Introduction by Council Chair
  2. Apologies for absence 
  3. Report on the Council’s activities in 2022/23 by the Council Chair
  4. Annual Police Report
  5. County and District representatives’ reports
  6. Reports by village organisations
  7. To consider any matters raised by residents.

Annual Council Meeting Agenda

4th May 2023

Members of Gittisham Parish Council

You are hereby summoned to attend the Annual Council Meeting to be held in Gittisham Parish Room on Thursday 11th May 2023 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

  1. To elect a Chair
  2. To elect a Vice Chair
  3. To receive the Chair’s & Vice Chair’s declaration of Acceptance of Office
  4. To accept and approve apologies
  5. To confirm the Minutes of the Ordinary meeting held on 6th April 2023
  6. To receive the Beat Manager’s report
  7. To receive declarations of interest
  8. To consider actions from last meeting not otherwise on the agenda
  9. To receive reports from County Council and District Council representatives
  10. To consider the following planning applications: a) 22/2723/FUL Combe Garden Centre Gittisham EX14 3PD – new farm shop and associated landscaping works adjacent to the site of the existing Combe Garden Centre (amended plans)
  11. To consider the following street trading renewal application:

a)  The Codfather Fish & Chip Van, far end of Old Elm Road, Honiton, EX14 2YJ

Dates:   RENEWAL – Annual Trader – Every Saturday

Times: 16:30 – 19:00

  1. To receive reports from councillors on areas of responsibility and actions since the last meeting:
  • To note the latest planning decision notices (Cllr Orchard)
  • To receive an update on highways (Cllr Orchard)
  • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
  • To receive an update on public transport (Cllr Orchard)
  • To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
  • To consider parish council support for scam awareness and security (Cllr Twist)
  • To consider limited residential development in the parish (Cllr Valentine)
  • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
  • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  1. To receive a report from the Chair
  2. To consider and adopt the parish council’s standing orders
  3. To review the parish council’s fixed asset register
  4. To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments
  5. To approve the May payments and to note the current bank balance:

F Clampin £235.83 + £234 clerk’s salary & backdated pay for 2022-23 at new NALC rate

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Michael Poll play area grass cutting £65 (inv. 10212)

Michael Poll play area grass cutting £65 (inv. tbc)

Alvian Ltd play area annual safety inspection £102

Community First Trading annual insurance policy £420.44 [tbc]

NEST (clerk’s pension) £24.82

  1. To consider Parish Council support for the village fete
  2. To consider decorating and / or refurbishing the parish council’s bus shelters
  3. Clerk’s report
  4. For information only; items for the forward agenda
  5. To consider any late entry correspondence
  6. To note the date of the next two meetings, Thursday 1st June and Thursday 6th July 2023 at 7.30pm. 

F J Clampin – Clerk