Alex

Welcome to the 2020 Autumn Newsletter

I hope you are all safe and well.

At the Annual General Meeting held on the 10th November 2020 the following Directors were reappointed:

Maggie Walker
John Adamson
Russell Hayman

The other Directors are:

David Valentine
Helen Hayman
Damian Furniss
Carol Hall
Andy Wilkins
Owen Morgan
Terry Kitchen
Fiona Clampin

Subsequently, the Board has reappointed David as Chairman, Helen as Secretary and Damian as Treasurer.

PLEASE NOTE THAT THE NEXT BOARD MEETING WILL START AT 7.00 pm on Tuesday 8 th December (via Zoom – details to follow shortly)

It has been quite a challenging time – I can’ft think why!!! The work of the GCLT has carried on throughout the various lockdowns. We have spent the past 6 months appointing consultants to undertake onsite surveys which are a necessity for the architects and engineers acting on our behalf and are required as part of the package of information required in the preparation of, and, to support the planning application. These surveys are nearly complete. We spent a very interesting time over the summer months looking at a number of architect submissions before we shortlisted, interviewed and subsequently appointed ECA as our architect partner.

More recently we have been interviewing Housing Associations with a view to becoming our partners in constructing and subsequently managing the tenancies of the new dwellings. In this respect we have now appointed South Devon Rural Housing Association. These appointments have enabled us to establish a Project Team which will meet on a monthly basis and which, initially, will inform and take forward the important design stages. The Project Team includes the architects (ECA), the housing association (SDRHA), the engineers (highways, foul and surface water drainage and onsite ground conditions, etc), Wessex CLT Project (our advisers), 3 members from the CLT Board and Combe Estate. The Project Team will report back the GCLT Board.

The land for this development is being provided by the Combe Estate at no cost to the GCLT however the Estate will have the benefit of 3 serviced plots as part of the development. The total number of units to be built will be 9 dwellings (6 for GCLT and 3 for the Estate). The support of the Estate is crucial to this development and it is intended that the planning application will be submitted as a comprehensive development of 9 dwellings. The architects, ECA, are acting on behalf of both GCLT and Combe Estate which makes life a lot easier.

We are now in the design stage and the Project Team will shortly be looking at options prepared by the architects. I am hoping that we can bring forward from the options a Preferred Proposal which we can then present to the community for their comment and endorsement. The details of this public consultation are yet to be finalized but will be advertised widely once we are in a position to satisfy any COVID 19 restrictions.

The progress has been steady over the past 6 months and there are still a number of challenges to overcome. The planning process with EDDC is perhaps the biggest challenge. The case for this development has been informally presented to the Planning Team at EDDC and we will be having pre-application discussions with the officers early next year with a view to presenting a full planning application during Spring 2021.

OK that’fs all for now. There are a number of festive village events coming up in December and it would be nice to say hello and have a chat either virtually or socially distanced in the village – I guess it will depend on which tier we are placed.

David Valentine
Chairman

Company Secretary:
Helen Hayman, Gittisham Farm, GITTISHAM. EX14 3AX

Welcome to the August 2020 GCLT newsletter

Morning everyone. I see most of you around the village and it is a relief to see that the village and Vale is in pretty good health and, as far as I know, Covid-19 free. I thought that I should circulate to you all an update on progress and activity that we within GCLT have been up to since the last March Newsletter.

The direction is, of course, steadily forward together with a lot of paddling going on just beneath the surface.

We were due to have an AGM on 19th March but the “glock down”h prevented that taking place. At the moment the AGM is postponed. The legal basis for the GCLT is that we are registered as a Community Benefit Society and our current society Rules require the society to hold an AGM. In theory, therefore, a decision to postpone the AGM would mean that the society is in breach of its Rules and Members of the society could challenge the CLT through the courts on this point. I would hope that this is unlikely given the circumstances but it would be good practice to invite you as Members to comment should you so wish. Any comments to .

An important item on an AGM agenda is the approval of the annual accounts. In the absence of an AGM the annual accounts for 2018/19 have been submitted to FCA and HMRC and the accounts for 2019/20 are currently in preparation. The 2018/19 accounts, in reality, covered a mainly dormant accounting period which was reflected in the returns. As far as the 2019/2020 returns are concerned the vast majority of accountancy has been in respect of income from grants received together with minimal expenditure. 2020/2021 will look a little different as we have appointed solicitors to act on our behalf and are now in the process of appointing architects and site investigation consultants. These consultants will be preparing reports on ground investigations, ecology, trees and other engineering and topographical detail – all essential items which will inform the design process.

The site investigation works are due to commence during August and we hope that architects will be appointed early in September. A number of architects have expressed an interest in acting on behalf of GCLT and we will be undertaking an interview process before finalizing the appointment. Once appointed the chosen architects will become part of a Project Team which will include representatives from GCLT, the Housing Association (HA), the architects, Combe Estate and Wessex CLT Project. Other advisors/consultants will be co-opted as necessary. The Project Team will report back to the GCLT Board and the village/parish community will be consulted at appropriate stages during the design process. The work of the Project Team is key to the management of the project throughout the next period prior to and during construction. Within this period the planning application will be submitted. We need to be realistic in our expectations in relation to the completion of the planning process but I would like to set a target of June/July 2021 for this to be concluded.

Once planning permission has been obtained it will be for the HA to apply for the funds to facilitate the construction of the dwellings, to appoint contractors and manage the construction. The level of funding provided by Government for construction may require additional financial support and we have identified 2 potential sources of funding which could help to support the design/construction costs if necessary.

That’fs all for now. Stay safe and well.

David Valentine
Chairman

Email: 

Company Secretary:
Helen Hayman, Gittisham Farm, GITTISHAM. EX14 3AX

Welcome to the March 2020 GCLT newsletter

The following is the Chairman’s Report which will be reported to AGM on Thursday 19th March at 7.30 pm.

Chairman’s Report

In October last year the GCLT Board celebrated its first year of Board activity since being registered with the Financial Conduct Authority as a Community Benefit Society. The registration with the FCA was followed in March by a Special General Meeting which formally appointed the GCLT Board. The GCLT Board has met frequently and attendance has been very good. We have been given full support by Jay Lambe from Wessex CLT Project and Janice Alexander from Devon Communities Together.

It has been a busy period and I would like to thank the Board Directors and our advisers for their hard work and support during the past year.

So what have we achieved – well, we have completed all the legal formalities necessary with the formulation of a CLT, undertaken negotiations with the Combe Estate regarding the identification of a preferred site, this is the former agricultural buildings at Town Farm, and agreed Heads of Terms with Combe Estate for the sale of the site to the GCLT. At a well attended public meeting in May we gained endorsement of the preferred site from the village community. In October we held a housing need “gdrop in”h event to re-establish the level of affordable housing need in the village. In November we successfully submitted a start-up revenue grant application to East Devon District Council and subsequently in December we successfully applied for a second stage grant.

The identification and subsequent endorsement by the community of the preferred site was a key event in the year which provided confidence and momentum for the CLT Board.

The “drop in” event held on 10th October focused on revisiting the key area of understanding the level of housing need within the village and its surrounding area. A number of households came along and were able to have a discussion with Janice Alexander from Devon Communities Together. The results confirmed that the affordable housing need of 6 units previously identified 3 years ago, continues to be the case. This result provided a further confidence boost for the Board and together with the successful grant applications the Board has been able to progress with the appointment of solicitors and accountants to act on behalf of the CLT.

In order for the Board to progress with the appointment of a Housing Association (HA) partner – it is the HA that constructs the dwellings – it has been necessary to prepare an Allocation Plan. This has to be agreed with EDDC and the HA and will ultimately become an integral part of the Section 106 Agreement which will accompany the planning permission. Any person who applies for an affordable dwelling must show that they are in Housing Need and that they have a Local Connection. The Allocation Plan sets out the criteria which will be taken into account when allocating the dwellings when they are ready for occupation. All applicants must be registered with Devon Home Choice. The initial priority is to establish an applicant’fs level of need. Once this is established the local connection criteria can then be applied. After careful consideration the Board at its last meeting agreed a draft Allocation Plan which will be submitted to EDDC for consideration after this AGM. There is an item on this agenda which seeks to clarify an aspect of the local connection criteria.

Work has already commenced in preparing documents for issuing to architects and Housing Associations inviting expressions of interest in working in partnership with GCLT. Later this year consultants will be appointed to undertake site investigations and a Project Team will be established which will co-ordinate the day to day progress with the initial objective of submitting a planning application. The Project Team will report back to the CLT Board.

There will be a further public meeting to enable the community to view and comment on designs which come forward for development of the site.

There has been an ongoing positive relationship with the Combe Estate over the past 12 months and their support for this project has been a key factor in achieving the progress made so far.

My final thanks goes to you, the Gittisham community, for your continuing support for this project. This is a community led project and without your support we would not have been able to achieve the progress made over the past 12 months. Thank you.

There is a lot to be done and the prospect of many obstacles to overcome but, on behalf of the GCLT Board, I am confident that we will be able to maintain the momentum currently in place and I look forward to providing a similar positive report in 12 months time.

David Valentine
Chairman

Email: 

Company Secretary:
Helen Hayman, Gittisham Farm, GITTISHAM. EX14 3AX

Welcome to the November 2019 GCLT newsletter

The GCLT Board recently celebrated its first year since being registered with the Financial Conduct Authority as a Community Benefit Society in October 2018.

CONGRATULATIONS

It has been a busy year and I would like to thank the Board Directors and our advisers at Wessex CLT Project and Devon Communities Together for their hard work and support during the past year.

So what have we achieved – well we have completed all the legal formalities necessary with the formulation of a CLT, undertaken negotiations with the Combe Estate regarding the identification of a preferred site and agreed Heads of Terms for the sale of the site to the GCLT, gained endorsement of the preferred site from the village community, held a housing need “gdrop in”h event to re-establish the level of affordable housing need in the village and successfully submitted a start-up revenue grant application to East Devon District Council. Given the complexity of many of the issues that is a pretty good return for a 12 month period.

The “drop in” event held on 10th October focused on revisiting the key area of understanding the level of housing need within the village and its surrounding area. A number of households came along and were able to have a discussion with Janice Alexander from Devon Communities Together. The results confirmed that the affordable housing need of 6 units previously identified 3 years ago, continues to be the case. This result provides the necessary confidence boost for the Board to progress with the appointment of solicitors, accountants, the Housing Association (HA) partner, architects and consultants to undertake all the necessary site investigations. I can visualize an awful lot of paperwork heading in my direction over the next few months!!

An important document that we are working on at the present is the Allocations Plan. This has to be agreed with EDDC and the HA and will ultimately become an integral part of the Section 106 Agreement which will accompany the planning permission.

Any person who applies for an affordable dwelling must show that they are in Housing Need and that they have a Local Connection. The Allocations Plan sets out the criteria which will be taken into account when allocating the dwellings when they are ready for occupation. All applicants must be registered with Devon Home Choice. The initial priority is to establish an applicant’fs level of need. Once this is established the local connection criteria can then be applied. I have raised a number of questions about how appropriate the current EDDC criteria would be when applied in the Gittisham context and I am now awaiting some clarifications.

It should be remembered, of course, that there are 6 potential applicants as a result of the “gdrop in”h event who meet the current criteria.

Well we need a bit more grant to fund all the above and so it’fs back to another application form!!

Oh yes, just in case you have not noticed Christmas is on the way so on behalf of the GCLT Board I wish you all a Happy Christmas and a Prosperous New Year.

David Valentine
Chairman

Email: 

Company Secretary:
Helen Hayman, Gittisham Farm, GITTISHAM. EX14 3AX

Welcome to the Autumn 2019 GCLT newsletter

I hope that you have enjoyed a very nice summer. I suspect that this next 12 months is going to be busy time for the GCLT.

As you may be aware, a housing need survey was carried out in Gittisham in 2016 which identified the need for 6 affordable homes in the parish.  Gittisham Community Land Trust (GCLT) has been formed to undertake the development of these homes. The GCLT has been working closely with the Combe Estate to identify a suitable site for a small development and after a public meeting on 16th May their preferred site (Agricultural Buildings former Town Farm, Exeter Road) was officially endorsed by the majority of those attending.

The Heads of Terms for the acquisition of the site have been agreed.

The next steps are to engage solicitors, consultants, architects and a housing association who will manage the homes and then to submit a planning application to East Devon District Council. A grant application to EDDC to cover the initial financial costs will be submitted shortly.

As Gittisham is a small rural village, the need for these homes must be justified. Therefore as the housing need survey is now over 3 years old and people’fs circumstances may have changed in the intervening years, it has been decided to update the housing need in the parish. As part of this process the GCLT is running a “gdrop-in”h event for anyone interested in affordable housing in the village.

Time & Date : 3 – 7 pm  Thursday 10th October 2019
Venue : Gittisham Village Hall

At this drop-in, representatives from Gittisham CLT and Wessex CLT Project, the Devon Rural Housing Enabler and East Devon District Council Housing Options department will be available to discuss the development and to advise how to register on Devon Home Choice which is the local housing register. All conversations will be held in strictest confidence and no personal data will be passed on to members of the GCLT or Parish Council.

In order to apply for these homes, you would need a local connection to Gittisham, either by residence, employment, upbringing or a family connection. A detailed Allocation Policy is currently being prepared.

It is important that anyone who believes they need affordable rented housing registers on Devon Home Choice as this is where the homes will be advertised and where applicants can apply for them. Early application will enhance the chances of being allocated a home.

If you cannot attend this drop in but would like to register your interest and find out more, please contact Janice Alexander at Devon Communities Together who will be carrying out the housing need update. Janice is available by email at or telephone 01392 248919.

In order to attract interest in this important event details have been advertised in the Gittisham Gazette and an article will be submitted to the Mid Week Herald for publication later in September, however, there are families who have left the village and who may be interested in the proposals that are coming forward but are not on our circulation list or receiving the Herald. Please let Helen Hayman or myself know of anyone you know who might be interested and we will forward details onto them.

David Valentine
Chairman

Email:

Company Secretary:
Helen Hayman, Gittisham Farm, GITTISHAM. EX14 3AX