Fiona

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr A Powell

Vale ward: Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Andrea Rye (member of the public), Fiona Clampin (clerk)

Apologies for absence: Cllr Alasdair Bruce (EDDC), PCSO Darren England

179/24 To accept and approve apologies

Apologies were received and accepted.

180/24        To confirm the minutes of the meetings held on 6th March 2025

The minutes of the meeting held on 6th March 2025 were confirmed and signed by the Chair.  

181/24        To receive the Beat Manager’s Report

January 2025

Nether Close: 2 x violence & sexual offences, 1 x other theft

Hamlett Close: 1 x violence & sexual offences

Rowan Close: 1 x criminal damage & arson

Nags Head Road: 1 x other theft

February 2025

Nags Head Road: 1 x violence & sexual offences

Meadow Acre: 1 x burglary

182/24        To receive declarations of interest

The Chair and Cllr Valentine declared an interest in agenda item 9a) (minute ref. 187/24a) as they are shareholders of Gittisham Community Land Trust.

183/24        To consider actions from the last meeting not otherwise on the agenda

The clerk said EDDC had replied to her enquiry regarding ward member representation.  She understands that Gittisham’s current make-up is in line with NALC’s recommendation.

184/24 To receive reports from County Council and District Council representatives

Cllr Twiss explained that this was his final Division members’ report for this version of Devon County Council, where a new, much different in member composition, (largely due to around half of councillors retiring from what at times can be an unforgiving role) that will be elected on 1^st May.  He thanked councillors and members of the public for the support that they have given him in the last four years. This has seen a huge amount change taking place, as we emerged from Covid and continue to recover from that dark time, set against a background of a severely underfunded local government sector facing huge challenges to fulfil its statutory obligations, particularly in adult, children’s and highways services.

Cllr Twiss said his report was limited and of a factual nature only, given we are currently in the election regulated period or ‘purdah’ which restricts what councillors can and cannot say or do. The period ends on 2^nd May following the completion of DCC elections.

New Domestic Abuse Support Service launches

A new integrated Domestic Abuse Support Service has been launched by Devon County Council, and it aims to transform how people in the county access and receive support.  The service will be provided by the Devon Domestic Abuse Alliance, a partnership of seven local organisations: North Devon Against Domestic Abuse (NDADA), Encompass Southwest, CoLab Exeter, More Positive Me, The Olive Project, CRAFT Training and Development and Surviving Abuse North Devon.  Each partner brings a wealth of expertise, which will help ensure that those in need of the service, their friends and families as well as professionals receive the right advice, information and care at the right time.  At the heart of this approach is My Story, a person-centred approach led by a dedicated support team, which aims to avoid individuals being referred to multiple services and then asked to share their traumatic experiences multiple times.

The service will include:

•  Single Entry Gateway – A single point of contact offering clear, accessible pathways to support, with phone, text, email, and online chat options to make help easy to reach.
•  Community Domestic Abuse Support – Specialist teams providing risk management, and safety planning tailored to each person’s situation, as well as whole family support and interventions to address the behaviours of those causing harm.
•  Safe Accommodation, Staying Put, and Resettlement Support – A range of refuge and dispersed safe accommodation solutions and help for people to remain safely in their own home.
•  Trauma-Responsive Recovery – Dedicated one-to-one and group therapeutic interventions and peer support, ensuring survivors receive the emotional support needed to heal.
•  Specialist Support – Addressing complex needs such as mental health, substance use, and homelessness, including safe accommodation and outreach options.
•  Behaviour Change – Interventions to help those who harm break the cycle of abuse and take responsibility for change.

For more information, support, or to refer someone to the service from 1^st April 2025, contact: 0808 281 6161.

Children with EHCPs allocated places in their first-choice mainstream school

One hundred per cent of families of children with Education Health and Care Plans (EHCPs) have been allocated places in their first-choice mainstream school from September.  Families sometimes request that DCC considers specialist education alongside mainstream provision, and where specialist provision was requested by families, 87 per cent have been allocated places suitable to their child’s special educational and disability needs. Thirteen per cent were allocated places in their mainstream school of choice or their nearest suitable school that can meet their child’s needs.

The latest figures follow DCC’s announcement earlier this month describing an overall increase in the number of families being allocated their first choices of Devon secondary school places for September.  Seven thousand, three hundred and ninety-eight allocations were made in total for places at Devon mainstream secondary schools this September.  In allocating places for pupils with EHCPs, DCC first consults with the requested school or other setting to ask if they are suitable in being able to meet the child’s needs, and whether they have space. DCC considers the schools’ or settings’ response against a legal criteria as well as the parents’ preferences before making a decision to determine a setting by name (of school, for example) and/or what type of setting or provision to name on their EHCP.

DCC to maintain Free School Meal vouchers as support fund reduced

The Government has confirmed a 11.87% decrease in this year’s Household Support Fund allocation.  The Fund, operating since 2021 and now in its seventh round, was introduced to help individuals and families that are struggling financially with the rising cost of living, such as the costs of energy, food, and other essential household items.  Over that period, DCC channelled its allocation of Household Support Funding into providing a range of support, including the provision of Free School Meal holiday vouchers to families with children and young people who are eligible free school meals during term time.

Citizen’s Advice Devon has used some of DCC’s allocation to support households that use pre-payment meters, often paying higher unit costs and digital meters to help them afford and budget for their energy usage.  Devon’s district councils have used their allocation of the Household Support Fund to support older residents and individuals known to be on low incomes and/or claiming certain benefits, and who are struggling with the high costs of living.  The Department of Work and Pensions’ decrease means that where last year, DCC received £10.1 million, this year Devon will receive £8.9 million.  Cllr Twiss said the impact is likely to hit some of the county’s most vulnerable residents, at a time of continued high prices for food, fuel, and other essential household items.

DCC has confirmed that it will maintain the Free School Meal holiday vouchers, at the same £15 per week per eligible child level, for this Easter and May half-term holidays.  Beyond that though, with Devon County Council heading towards local elections on 1^st May, it will be a decision for the council’s new administration as to how it will allocate the reduced purse to its partner organisations that support people struggling with the cost of living.

In his absence, Cllr Bruce sent the following report: “It’s becoming harder to know what to say with the avalanche of planning applications hitting this little corner of Devon. With this Labour government it’s fast becoming the Wild West of planning, with previously sound reasons to object being swept away, and scant regard to the impact our  fragile communities are going to have to deal with. With this frantic push for housing numbers, long cherished, and hard-won, characteristics of our villages are under threat like never before. If these targets are achieved, they will alter the very fabric of our countryside permanently. Which is why I always ask anyone who emails me concerning a planning application to take part in the consultation process with EDDC, and encourage others to do the same. Whilst we are forced to put forward all the obvious reasons to refuse, and then watch in horror as they are summarily dismissed, I still believe weight of numbers can count with the committee. There is little left to say at this point other than to keep fighting at every opportunity wherever we can.

“It seems a bit irrelevant to follow the above with a comment on the upcoming devolution of your district and county councils, but I mention it here as I believe, although not mentioned in the white paper, parish and town councils may be required to take a greater portion of the areas of responsibility currently placed elsewhere. The short deadline required by Government has meant those involved scrabbling to come up with a plan, rather than have a solution imposed on us. Make no mistake, there are going to be profound changes to the way local government works. My fear is that these changes will reduce services, and levels of responsibility and accountability. Devolution it is not in my view.

“Sewerage issues are once again in the news, and not just in Feniton, but across the South West. The figures recently released make for shocking reading. We seem to be going backwards in terms of water quality. I have given up swimming in the sea after contracting a serious illness the medical profession suggest I picked up there. These are pursuits we used to, and still should, take for granted. We should expect and demand that our elected representatives who have some level of control over this do far better than they currently do. I believe the state our water quality now is in brings shame on our country.

“Finally, I thought I’d share with you some recent emails from Highways with you. This followed a series of complaints from Highways regarding some recent repairs. The first was where a large culvert was replaced after waiting for three years! You imagine the bewildered surprise of the locals when they saw the input grate to the culvert had been placed some 8 inches above the catch point for water rushing down the road. When this was pointed out to the engineer, he emailed to say ‘hopefully it might catch some water from time to time’. That’s like a NASA engineer saying ‘let’s hope the engines fire on re-entry! The last one was a doozy when I got a reply from Highways saying ‘the road condition was not to our preferred standard, but no repairs will be undertaken at this time’. My complaint has always been that it doesn’t matter how much money a government throws at the state of our roads, there is a fundamental problem with how we do these repairs. The above two are just a couple of examples where ratepayers’ money has been wasted and are only a mile apart. Multiply that across the country and it’s obvious there must a catastrophic waste of money going on. Finally I’ll leave you with a recent repair near me where Highways filled a long repair by the side of the road. Did they use tarmac? Why do that when soil will do just as well!”

Cllr Twiss left the meeting.

185/24   To consider the hedges along Hayne Lane / Devonshire Road

Members heard that a resident had complained about the level of hedge cutting along this stretch of road, which they considered to be drastic.  However, councillors agreed that the cutting had been done outside of the nesting season, and now appeared to be growing back.

ACTION: Clerk to respond to resident.

186/24   To receive a report on the EDDC Local Plan and consider contracting a planning consultant

Cllr Valentine said he had formally submitted the parish council’s objections to EDDC’s Local Plan, and indicated that the GPC would like to be engaged in the process when the examination in public takes place.  He explained that Broadhembury PC had taken a different approach, and challenged the legal basis for the work done on the plan, after seeking advice from a planning consultant.  Members agreed with the Chair’s suggestion that a planning consultant should be invited to a future meeting to allow councillors to discuss whether someone representing the parish council would be an appropriate course of action.

Members heard that some parishioners had found the template letter helpful in submitting their comments to the Local Plan, and the Chair thanked Cllrs Rowe and Valentine who had drawn it up.    

ACTION: Clerk to contact Broadhembury PC to enquire about consultant advice.

The Chair and Cllr Valentine left the meeting.  Cllr Rowe took the chair.

187/24   To consider the following planning applications:

1. 1. 24/0514/FUL – Land adjacent to Town House, Gittisham EX14 3AJ – Demolition of existing agricultural buildings. Proposed housing scheme for 6no. CLT owned affordable homes for rent, and 3no. Estate owned open market houses

   Councillors had no objections to a).  The Chair and Cllr Valentine returned to the meeting.

   1. 25/0637/FUL – 2 Ferndale Close Honiton EX14 2YN – Construction of two-storey side extension
   2. 24/2270/FUL – Rapshayes Farm Gittisham EX14 3AB – Remove all external render and re-render with a lime-based mortar and construct enclosed front terrace, retaining walls and gate
   3. 24/2271/LBC – Rapshayes Farm Gittisham EX14 3AB – Replace door on front elevation, replace all windows. Remove all external render and re-render with a lime-based mortar and construct enclosed front terrace, retaining walls and gate
   4. 25/0659/LBC – Rapshayes Farm Gittisham EX14 3AB – To take down existing wall to barns 1 and 2 and rebuild as masonry cavity wall with stone face
   5. 25/0660/VAR – Rapshayes Farm Gittisham EX14 3AB – Variation of Condition number 2 (approved plans) on planning permission 20/0781/FUL (Conversion of barn to holiday let accommodation) proposal to take down existing wall to Barns 1 & 2 and rebuild as masonry cavity wall with stone face

   Councillors had no objections to b), c), d), e) and f).

   ACTION: Clerk to resend parish council’s supportive comments for a).

188/24     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Powell said he had spoken to somebody at Virgin, who had advised him to make enquiries with Wildanet who specialise in rural broadband.  Cllr Powell agreed to get in touch with Richard Foord MP, as it has been almost a year since he met parish council members to discuss broadband.

• To note the latest planning decision notices

Cllr Orchard said there were no updates.

• To receive an update on Highways 

No planned works proposed for foreseeable future, although maintenance and safety checks of overhead power lines will close roads north of the parish in late April, said Cllr Orchard.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Nothing to report this month.

• To receive an update on public transport

Nothing to report this month.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Members discussed whether it would be necessary to reseed the area at the bottom of Old Elm Road, where travellers have appeared in the last day or so. 

• To consider limited residential development in the parish

Cllr Valentine said the Gittisham CLT board would be meeting on 23^rd April.  The deadline for the extension of time on the planning application expires on 6th June.  Survey work which was being required for the revised application has just been done and therefore there will be a report which can go to EDDC prior to 6th June.    

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Members concluded that any progress on footpaths would be more likely to happen once the allocations in EDDC’s Local Plan had been decided, and so it was agreed to take this off the agenda for the time being.

• To consider the refurbishment and maintenance of the village play area

The Chair thanked Cllr Powell for his donation of a Tom Putt apple tree.  Members discussed the work arising from the annual safety inspection, and noted that one of the swing frames was beginning to show its age.  It was agreed to ask one or more of the new councillors if they would get involved in carrying out some of the tasks identified.

ACTION: Cllr Powell to arrange a working party with Cllrs Rowe, Orchard and the new councillors.

ACTION: Clerk to ask safety inspector for advice on signs for the play area.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

The Chair urged all members to identify areas which needed work and bring them to the next meeting, if they could not be fixed by councillors themselves.

ACTION: Clerk to contact Tom Cox at DCC Highways regarding the flood gauge for the Iron Bridge.

189/24     To receive a report from the Chair

The Chair said there was no update this month.

190/24     To approve the April payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £266.75 clerk’s salary + £13.50 expenses (travel Ottery – Gittisham 7.5-mile round trip x 4 for agendas, minutes, election & March meeting @0.45p / mile)

Michael Poll, grass cutting play area £70 (inv. ref. 10390)

Alvian Play & Recreation, annual play area safety inspection £102 (inv. ref. INV-1188)

Gittisham PCC Jan–March parish room hire £45

DALC annual subscription £446.17

NEST £28.08 (clerk’s pension)

Members heard that the first half of the annual precept had been received, and were informed that the current bank balance stands at £27,265.49 (which includes approximately £7,156.88 in the business reserve account). 

191/24 To consider the casual vacancies in Gittisham Village & Gittisham Vale

Andrea Rye outlined her experience and what skills she felt she could bring to the parish council.  She said she was particularly keen to be involved in anything plant-related.  Ms Rye and Gary Pester were elected by a unanimous vote to represent Gittisham Vale and Gittisham Village ward respectively.

ACTION: Clerk to send new councillors register of interests form and investigate training courses. 

Andrea Rye left the meeting.

192/24 Clerk’s report

None.

193/24     For information only; items for the forward agenda

No additional items.

194/24     To consider any late entry correspondence

The clerk said she had reported the encampment on land at the bottom of Old Elm Road to both the police and EDDC.  The Chair said she had replied to several residents’ enquiries about this.

195/24     Date of next two meetings  

Thursday 8^th May and Thursday 5th June 2025 at 7.30pm.

There being no further business, the meeting closed at 2035 hrs.

Chair…………………………………….

8th May 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine, Cllr A Powell

Vale ward:

In attendance: Fiona Clampin (clerk)

Apologies for absence: Cllr P Orchard, Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), PCSO Darren England

160/24 To accept and approve apologies

Apologies were received and accepted.

161/24        To confirm the minutes of the meetings held on 6th February 2025

The minutes of the meeting held on 6th February 2025 were confirmed and signed by the Chair.  

162/24        To receive the Beat Manager’s Report

There was no update on the police website from December’s figures.

163/24        To receive declarations of interest

None.

164/24        To consider actions from the last meeting not otherwise on the agenda

None. 

165/24 To receive reports from County Council and District Council representatives

In his absence Cllr Twiss sent the following report: “I’m delighted that spring appears to have sprung and we have largely avoided a cold, but unfortunately wet winter, where this has a detrimental impact on our highways network.  Repair teams are now busy catching up with repairs, white line renewals etc.

Keeping our young people safe online

https://saferdevon.co.uk  is running a free webinar to explore digital spaces that young people engage with, how these may influence their choices and expose them to risks and practical tips and guidance to support young people to keep safe.

The free webinar will explore:

• why the digital world is a valuable space for many neuro-divergent young people
• how the online content young people interact with can shape their choices and may expose them to risks and harmful behaviours
• practical tips and guidance on creating safe and supportive online spaces for young people

This session will be led by Alistair Barfield, who is AuDHD [a term used to describe people who have both autism spectrum disorder (ASD) and attention-deficit/hyperactivity disorder (ADHD)], and a leading expert in neuro-divergence and digital harms.  It will take place online on Thursday 27 March at 7pm to 8pm.

Please visit the Safer Devon Eventbrite page to book your place at https://www.eventbrite.co.uk/e/lets-talk-keeping-our-young-people-safe-online-tickets-1263976671249?aff=ebdssbdestsearch

Thousands more children to receive Bikeability cycle training

More than 9,300 schoolchildren in Devon are to benefit from Bikeability cycle training this financial year, see https://www.bikeability.org.uk/ That’s thanks to a Bikeability Funding award of just over £451,000 to DCC for 2025/26.  The funding is part of £3.9 million of funding recently announced by the Government and Active Travel England (ATE) for cycling and walking projects in Devon, which was the largest settlement for any South West authority.  Bikeability cycle training provides schoolchildren with lifelong road safety skills while also improving their health and wellbeing.

Over the past 19 years, DCC has provided Bikeability cycle training to almost 120,000 young people across the county.  Adult cyclists are reminded that they can also book free confidence sessions through Active Devon at https://activedevon.org/adult-cycle-training/ The sessions, delivered by qualified bike instructors, can cater for up to three people at a time and can be tailored to suit all abilities and goals, from first-time riders to regular cyclists looking to improve their skills.  For more information on cycle training for children and adults please visit the Travel Devon webpages at https://www.traveldevon.info/cycle/cycle-training/

Councils collaborate on devolution plans

The leaders of Devon County, Plymouth City and Torbay Councils are working together to explore the creation of a Mayoral Strategic Authority.  A part of the Government’s new devolution plans, this is a once in a generation opportunity to take power out of Whitehall, bring decision-making closer to the people of Devon, Plymouth and Torbay and unlock unprecedented opportunities for growth and innovation.

A Mayoral Strategic Authority promises to supercharge the region’s ability to access greater powers and unlock additional funding for economic growth and infrastructure development, such as housing and transport.  By working together, the councils aim to ensure that Devon, Plymouth and Torbay are ready to seize this unique opportunity when the government calls for further submissions of interest.  The councils also emphasised that Cornwall Council is welcome to join their discussions at any time, should they choose to reconsider.  This inclusive approach highlights the commitment to regional cooperation and shared prosperity.”

In his absence, Cllr Bruce sent the following report: “At the full council meeting last week the devolution bill was raised, particularly around the fact that no mention is made in the White Paper of parish and town councils. Councillors expressed concern that very little, if any, consultation has filtered down to parish and town council level. We were told that the officers are working ‘at pace’ to get a draft ready for councillors before 21^st March deadline. We were also told that information would be disseminated to parish and town councils as soon as practical.  I raised my concerns that we were in danger of ignoring the legal requirement to go out to consultation in order to satisfy the government’s deadline, purely for political expediency.   I did not get a satisfactory answer to the above. We are having an extraordinary council meeting on 19^th March, when more details as to how and what shape our local democracy is planned to be, will be discussed.  I will push for more interaction from council officers with town and parish councils as to how this will impact the level of responsibilities that will emanate from these changes.

“On which subject the request from Gittisham parish council for a senior planning officer to attend has been passed to them. As yet there has been no response.  In fact, whereas before I could just ‘phone or email an officer, I am now required to fill in a form so that my query/question gets to the right person. This is plain bonkers, as I know who I need to speak to, and about what. So much for reducing red tape!

“At a planning meeting last week, a major application was passed despite a large number of objections raised by myself, Feniton parish council and members of the public. Whilst many of the committee were swayed by these passionately presented arguments, they were ultimately persuaded (a member of the public behind me described themselves as being brow beaten) by the officers into approving it. Many were left wondering precisely what is the point of turning up with first-hand information on the flooding in the village and the appalling state of sewerage spills, when the committee is directed by officers that these points cannot be defended if an appeal against refusal goes to the planning inspector.  I tried to advocate that they should test it in front of the inspector, but to no avail. Personally, I found it completely unacceptable to see elected councillors in a flap trying to come up with valid reasons to support their conviction to object.  I believe it is for officers to help councillors find reasons if the councillors are minded to refuse against officers’ recommendations. They have the professional background to do this. Councillors, however well trained, cannot have the same level of experience.  I have raised my concerns with the chair of planning, as this is not the first time I have witnessed this scenario in the council chamber.”

166/24   To receive a report on the EDDC Local Plan and consider contracting a planning consultant

Cllr Valentine said EDDC’s Local Plan is now out for public consultation until 31^st March.  Members resolved to continue for now with the parish council’s consistent objection to the allocation of sites, particularly development west of Hayne Lane. 

ACTION: Cllrs Rowe and Valentine to work on drawing up a template letter that residents can fill in if they share the parish council’s position.

167/24   To note the following planning application:

1.  

1. 1. 25/0375/PRETDD – Allotment opposite Garlands Gittisham EX14 3AJ – notification of tree works considered an exemption to 25/0012/TPO Holm Oak: removal of windblow.

Councillors noted the tree had come down, and EDDC’s recommendations for new planting.

168/24     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Members discussed an email from Cllr Twiss suggesting there could be talks underway with a company planning to roll out plans for fibre broadband for Gittisham.   Cllr Twiss indicated the parish council has a key role to play in requesting residents sign up for a voucher scheme now approved by BDUK.  Cllr Powell said some newspapers had printed his article about Gittisham’s broadband issues, and the Chair encouraged him to keep up the current level of activity.

ACTION: Cllr Powell to email Cllr Twiss to ask about next steps.

• To note the latest planning decision notices

23/1631/MFUL Coastguard Road Ltd Devonshire Road Heathpark Industrial Estate Honiton EX14 1SD – Development of 17no commercial units.  Approval with conditions.

24/1420/MRES Land Off Hayne Lane Gittisham EX14 3PD – Reserved matters application in respect of matters of appearance, landscaping, layout and scale for the construction of 37 no. residential dwellings and associated garages, infrastructure and landscaping all in association with outline permission 22/1322/MOUT.  Approval with conditions.

• To receive an update on Highways 

The roadworks planned through Alfington 03– 08 April have been suspended. 

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Nothing to report this month.

• To receive an update on public transport

Nothing to report this month.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Members were delighted to hear from Cllr Rowe that the village hall has solar panels on battery storage.  He agreed to arrange some publicity once the other works on renewable energy are complete. 

• To consider limited residential development in the parish

Cllr Valentine said the Gittisham CLT AGM will be held on 11^th March.  He reported that the display with revised plans for the development had been well received.  EDDC has given a deadline of the end of May, but this conflicts somewhat with the requirement for an additional ecology survey which is seasonal and would take several months to carry out. 

ACTION: Clerk to enquire with EDDC when GPC can expect to receive notification of the revised planning application. 

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Cllr Rowe reported that a Hayne Farm resident had offered to start a petition requesting more footpaths in the parish.  Cllr Powell said he would be happy to discuss this with the person. 

• To consider the refurbishment and maintenance of the village play area

The clerk said the annual safety inspection had been carried out, and the first grass cut had been done.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

The clerk agreed to continue finding other lengthsmen, and also a contractor for one-off ditch clearing. 

ACTION: Cllr Rowe to send his recent videos of flooding at Iron Bridge to DCC’s Highways officer, and arrange another on-site meeting.

169/24     To receive a report from the Chair

Members noted that Gittisham PCC has permission from Combe Estate to install a clothing bank near the parish room to raise money for the church.

170/24     To approve the March payments and to note the current bank balance

F Clampin £266.75 clerk’s salary + £13.50 expenses (travel Ottery – Gittisham 7.5-mile round trip x 4 for agendas, minutes, vacancies & February meeting @0.45p / mile)

NEST £28.08 (clerk’s pension)

Members were informed that the current bank balance stands at £22,773.36 (which includes approximately £7,156.88 in the business reserve account). 

171/24 To consider the casual vacancies in Gittisham Village & Gittisham Vale

The clerk said EDDC had not received any requests for an election by 25^th February deadline, so GPC can proceed to co-opt two people to the vacancies – one to represent Gittisham Vale and the other to represent Gittisham Village. 

Cllr Rowe said he had applied to LCIU for former councillor Maggie Walker to be recognised with a lifetime achievement award.  Members resolved to purchase a £50 voucher from Perkins pet supplies in Ottery St Mary for former councillor Janet Twist, and £50 in book tokens for Maggie Walker from the Curious Otter bookshop.

ACTION: Clerk to advertise vacancies.

172/24 To consider the level of ward representation

The clerk said DALC had advised her to contact EDDC’s Electoral Services about this matter, and she is awaiting a response.

173/24   To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct

It was resolved to approve the above policies.

174/24   To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management

It was resolved to approve the above policies.

175/24 Clerk’s report

The clerk said she would be away for work for the next scheduled parish council meeting, so members resolved to meet at the earliest possible opportunity on her return.  See minute ref. 178/24.

176/24     For information only; items for the forward agenda

Lengthsman recruitment; casual vacancies and Ward representation.

177/24     To consider any late entry correspondence

Cllr Rowe said the light in the village telephone box may soon need replacing.

Members noted with pleasure that the broken railings at Riverside had been replaced.

Cllr Rowe asked if the parish council would be marking VE Day in any way.  The Chair replied that the coffee & cake event in the village hall in May would have a VE Day theme.

ACTION: Cllr Powell to arrange another meeting with Combe Estate to discuss parish council activity.

ACTION: Cllr Rowe to ask lighting contractors at the village hall if they will look at the telephone box.

178/24     Date of next two meetings  

Thursday 17^th April and Thursday 8^th May 2025 at 7.30pm.

There being no further business, the meeting closed at 2105 hrs.

Chair…………………………………….

17th April 2025

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr A Rowe (Vice Chair), Cllr D Valentine

Vale ward: Cllr P Orchard, Cllr A Powell

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), one member of the public, Fiona Clampin (clerk)

Apologies for absence: PCSO Darren England

142/24 To accept and approve apologies

Apologies were received and accepted.

143/24        To confirm the minutes of the meetings held on 9th January 2025

The minutes of the meeting held on 9th January 2025 were confirmed and signed by the Chair.  

144/24        To receive the Beat Manager’s Report

December 2024:

Meadow Acre – 1 x anti-social behaviour 

Hedge Field Close – 1 x violence and sexual offences

Hayne Lane – 1 x violence and sexual offences

145/24        To receive declarations of interest

Cllrs Hall and Valentine declared an interest in minute ref. 149/24 b).  The Chair lives in a neighbouring property and Cllr Valentine uses the allotment.

146/24        To consider actions from the last meeting not otherwise on the agenda

None. 

147/24 To receive reports from County Council and District Council representatives

Cllr Twiss said that as DCC moves in to the budget-setting month, it has been just as difficult as in previous years to be in a position to present a budget to full council later this month which balances and provides the best taxpayer value for council services.

He outlined where the £784 million council payer money goes; 79 per cent alone goes to Adult and Children services, which greatly reduces the amount available for other things that matter most to residents, such as roads and public transport. The DCC part of the council tax bill is proposed to rise by 4.99 per cent, which includes 2 per cent for social care, but is less than some other councils.  DCC is the least well-funded county council in England and the next increase in what is termed ‘core funding’ for 2025/26 is 2.6 per cent, around the current rate of inflation.

This is set against a period of uncertainty in terms of Local Government, which is likely to see the end of district councils and the county council in Devon, replaced by unitary authorities, after the Local Governance Review is completed and the Government decides on the way forward. A far more detailed breakdown of how the budget is compiled can be found at https://democracy.devon.gov.uk/documents/s50974/Budget%20report.pdf  

Schools in all districts across Devon now covered by Mental Health Support Team

Children and Family Health Devon (CFHD) is proud to announce that schools across all districts in Devon are now able to access support from the Mental Health Support Team in Schools (MHST). This milestone achievement ensures that from 2025, nearly 70 per cent of children attending schools within Devon and Torbay can access early intervention that supports children and young people with their mental health and emotional wellbeing.

MHST’s initiative represents a significant investment in the future of children and young people across Devon and Torbay, bringing specialised mental health support to the classroom. With this rollout, MHST is not only levelling the playing field for students across all backgrounds but is also providing educators with powerful tools to create an enriched and mindful learning environment.

The Mental Health Support Team in Schools (MHST) is an NHS service commissioned to work with a number of schools across Devon and Torbay and in the community.  MHST offers early intervention to help children and young people with their mental health and emotional wellbeing.  MHST offers individual and group low-intensity Cognitive Behavioural Therapy (Li-CBT) evidence-based interventions. We additionally work in schools to support their ‘whole school approach’ to mental health by offering:

• • workshops and training to children, families and education staff

• • consultations

• • Mental Health Ambassador Programme

• • Mental Health Audits and much more.

For more information on The Mental Health Support Team in Schools (MHST) or Children and Family Health Devon, visit the Children and Family Health Devon website at https://childrenandfamilyhealthdevon.nhs.uk/   

Free energy efficiency support for your home on offer

Householders who want to make their homes more energy efficient but are unsure of what steps to take next can get free impartial advice from trusted local experts at https://www.energysavingdevon.org.uk/   

The Energy Saving Devon Advice Service provides personalised consultations, helping residents to make informed decisions about improving energy efficiency in their homes.  This could include a free home visit from a local energy advisor to help you understand which energy saving measures are best suited to your home, advice on grants you may be eligible for as well as solutions to issues such as damp and mould, condensation or under heating.

Energy Saving Devon is a partnership of all the local authorities in Devon, local community energy organisations and other strategic partners, administered by Devon County Council.  The Energy Saving Devon team will be able to advise you on the suitability of your home for measures such as insulation, energy efficient windows, heating and hot water systems and renewable energy systems like solar panels.  Retrofitting these measures can make your home warmer and more comfortable as well as providing healthier living conditions, lower energy costs and lower carbon emissions.

To find out more, or to book your free home visit, contact your local community energy organisation by ‘phone or WhatsApp on 0800 999 1439, or email The Chair said she would contact  the service to see if they would be interested in holding an event in the village hall.

Cllr Bruce said he noted with some dismay the BBC story about charging being introduced to use public toilets in our area, and concur with the anger of those interviewed.  He has argued many times that, despite it being viewed as a non-statutory obligation by the council, in a civilised society it should be. Many would argue that we pay enough in rates as it is, he said, and we have an ageing population when unhindered access to toilets becomes a very relevant issue.  Indeed, many of our residents and visitors of every age may need these facilities urgently and not have the means to pay. Sadly, he said, this appears to be yet another blow to the beleaguered pensioners in our district.  Figures to clarify whether it would be more cost effective to keep some of the venerable toilet blocks, like those at Seaton, Budleigh and Honiton, rather than replace them with an ugly new edifice did not materialise in debate at EDDC. So Cllr Bruce said he was none the wiser as to how long the bill for the new would have covered maintenance of the old.

The strategic plan will have passed an important milestone by the time this report is submitted, said Cllr Bruce.  A decision will have been made on the date for the start of public consultation, which will have to be before March 25th. The implications of this plan are profound and wide ranging. He encouraged all residents to take part in the consultation, as this plan will shape our area for many years to come. Already, despite having gone through the torturous journey to get to the allocations provisionally agreed, the goal posts have moved, and we find that the process has only produced 2.9 years of housing allocation instead of the government target of 5. So it’s going to be somewhat concerning to see where any further allocation will come from. Cllr Bruce said he remained hopeful that the hard reality that we cannot keep building housing on valuable land will eventually hit home. We shall see.

148/24   To receive a report on the EDDC Local Plan and consider contracting a planning consultant

Councillors discussed at length how the parish council should proceed in the light of the decision by EDDC’s Strategic Planning Committee to approve a policy which sees land west of Hayne Lane allocated for a mixed-use development to provide 310 homes and 14.6 ha to accommodate employment.  The policy will still be subject to an examination in public by a planning inspector, but councillors were undecided on what could be gained by continuing to oppose what seems to be inevitable – particularly given Government targets for house building.  It was agreed that Cllr Bruce should make enquiries at EDDC as to how much input the parish council can have in developing the masterplan for the area.  This would be in order to represent the views of the parish and potentially influence the outcomes, especially when it comes to footpath links.

Cllr Twiss reported that the Clyst Valley had a Local Cycling and Walking Infrastructure Plan in place (LCWIP), and the parish council should ask EDDC if something similar would be planned for this proposed allocation.  He also suggested the parish council should ask if an infrastructure plan exists to support this mixed-use development.

Cllr Bruce left the meeting.

Cllr Twiss said he hoped residents would begin to see improvements in the condition of roads, as there is more money available to carry out repairs.

149/24   To consider the following planning applications:

1. 1. 24/1420/MRES – Land Off Hayne Lane Gittisham Honiton EX14 3PD – Reserved matters application in respect of matters of appearance, landscaping, layout and scale for the construction of 37 no. residential dwellings and associated garages, infrastructure and landscaping all in association with outline permission 22/1322/MOUT

Cllrs Hall and Valentine left the meeting.  Cllr Rowe took the Chair.

1. 1. 25/0061/TCA – Allotment opposite Garlands Gittisham EX14 3AJ – G1 – a group of x1 Ash, x1 multi-stemmed Laurel and x1 multi-stemmed Holm Oak: – reduce the crown height and the crown spread of 1 x Ash tree, reducing the crown height by up 1.5 metres and reducing the crown spread by 2m on the trees eastern aspect, making natural target pruning cuts of up to 50 mm in diameter; – reduce in height, to approximately 2m above ground level the Laurel, pruning back all side branch growth from the eastern aspect, removing branch lengths of up to 3m and making natural target pruning cuts of up to 75 mm; – reduce the crown height and spread of the Holm Oak, reducing to approximately 3m above ground level and reducing the end weight and leverage of all stems; creating a new hedge line along this boundary.

Councillors resolved to have no objection to a).  They asked if b) could be revised, following the recent storm damage to trees in the allotment. 

Cllrs Hall and Valentine returned to the meeting and Cllr Hall retook the Chair.

150/24     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)

Cllr Powell outlined the options available at present to overcome the challenges so far experienced bringing superfast broadband to Gittisham village.  He suggested linking up with other communities that have also been failed in the past.  Cllr Twiss reported some recent discussions with his contacts, and asked Cllr Powell to draw up a summary of the history of attempts to bring superfast broadband to the parish.

Cllr Twiss left the meeting.

• To note the latest planning decision notices

24/2260/VAR 1 Hamlet Cottages Weston Honiton EX14 3PB – Variation of Condition Number 2 (approved plans) on planning permission 21/2741/VAR (Variation of condition number 2 (approved plans) of application 21/1295/FUL (Demolition of existing workshop to be replaced with a new self-build dwelling) – modified design.  Approval with conditions.

24/2200/FUL 1 Hamlett Close Gittisham EX14 3FR – Conversion of existing garage to living accommodation, with first floor extension over.  Addition of external cladding.  Approval.

• To receive an update on Highways 

17–19 February – road to Catshayes Farm closed for installation of replacement bridge railings.  A diversion will be in place.

03– 08 April: road closed through Alfington again for SW Water.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had attended Honiton Town Council’s Sports Working Group meeting on 15^th January.  There was no progress to report, as EDDC had not convened the meetings scheduled in October 2024.

Cllr Powell suggested the parish council would need to think about how CIL could be used, if there was further development in the parish.  Members discussed the work identified following a walkabout of Hayne Farm with Mark Sexton from Baker Estates, and agreed a follow-up meeting should be arranged.

ACTION: Clerk to check with Baker Estates that missing safety fence near play area is included on the list. 

• To receive an update on public transport

Cllr Orchard said Network Rail would be carrying out work on the railway line between Salisbury and Yeovil Junction from Saturday 22 to Friday 28 February 2025.  During the closure revised trains and replacement buses will operate.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said he had managed to speak to Paul at EDDC, but the council is waiting for a new staff member to join the team before any progress can be made.  Members discussed purchasing a thermal imaging camera to investigate where leaks are. 

The Chair said she had been in touch with DCC about potential solutions for the flooding underneath the Iron Bridge.  During one week recently, flood water made it impassable on two separate occasions and a number of vehicles were stuck in the flood water.  The Neighbourhood Highways Officer has suggested the parish council could fund a depth gauge to alert road users to the height of flood water.  He visited the site and confirmed it is not an issue with the capacity of the drainage system or how it works, it is simply the amount of debris being washed into this area which is blocking the gully grates. There was some discussion about how effective a depth marker would be, but members agreed to pay for the gauge. 

ACTION: Clerk to check how soon the gauge can be installed and whether the cost of £545 includes installation and VAT. 

• To consider limited residential development in the parish

Cllr Valentine said the revised plans for the development would be on display in Gittisham Village Hall on Tuesday 11^th February, and also at the community kitchen during the same week.  He reported that following comments by DCC’s ecologist, further survey work is required to be satisfied there will be no impact on populations of dormice and great crested newts.   The Gittisham CLT AGM will be held on 11^th March.

• To consider the creation of a footpath linking Hayne Farm with Gittisham village

Cllr Powell said he had been in touch with Tom Green at DCC, who said any new footpaths should be progressed through the planning system. 

• To consider the refurbishment and maintenance of the village play area

The clerk said she had requested the annual safety inspection.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

The clerk said she had tried to contact other lengthsmen recommended by other parish councils, but so far to no avail. 

151/24     To receive a report from the Chair

The Chair said she had received messages of thanks from the organisations in receipt of the parish council’s donations.

152/24     To consider joining the Blackdown Hills Parish Network

Members discussed the benefits of being members of the network, following an invitation from the Chair of Otterford Parish Council (and Chair of the BHPN).  They resolved to join at an annual cost of £25.

153/24     To approve the February payments and to note the current bank balance

Members resolved to approve the following payments:

F Clampin £266.75 clerk’s salary + £19.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & January meeting; travel Ottery – Cllr Twist’s house 10-mile round trip x2 @0.45p / mile)

DCC Highways £545 (ex VAT) depth gauge for Iron Bridge

Community Heartbeat Trust defib annual support package (Hayne Farm) £162

Blackdown Hills Parish Network annual subscription £25

NEST £28.08 (clerk’s pension)

Members were informed that the current bank balance stands at £23,081.69 (which includes approximately £7,156.88 in the business reserve account). 

154/24   To update the parish council’s bank mandate and add Cllr Rowe as authorised signatory

Members agreed to add Cllr Rowe to the parish council’s bank mandate as authorised signatory and account manager.

155/24 To consider the casual vacancies in Gittisham Village & Gittisham Vale

The clerk said if EDDC receives no request for an election at the end of a period of 14 working days from 6th February (ie by 25th), the Democratic Services Department will advise GPC that it may co-opt two people to the vacancies – one to represent Gittisham Vale and the other to represent Gittisham Village. 

ACTION: Members to suggest gifts for former Cllrs Twist and Walker.

156/24 Clerk’s report

There was nothing to report.

157/24     For information only; items for the forward agenda

Lengthsman recruitment; casual vacancies and Ward representation.

158/24     To consider any late entry correspondence

None.

159/24     Date of next two meetings  

Thursday 7th March and Thursday 3rd April 2025 at 7.30pm.

There being no further business, the meeting closed at 2145 hrs.

Chair…………………………………….

7th March 2025