Parish Council Agenda

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

25th September 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the October Parish Council Meeting to be held in Gittisham Parish Room on Thursday 2nd October commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 4th September 2025
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives and to consider Local Government re-organisation
7. To receive a report on the EDDC Local Plan and any actions arising
8. To consider the following planning applications:
   • 25/1826/TCA – Gorse Cottage, Gittisham EX14 3AH – x2 conifer: fell
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider updating the parish emergency plan
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe, Cllr Rye)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
• To consider the refurbishment and maintenance of the village play area
• To consider the work of the parish lengthsman

10. To receive a report from the Chair
11. To approve the October payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & September meeting @0.45p / mile)

Michael Poll, grass cutting play area £70 (inv. ref. tbc)

NEST (clerk’s pension) £28.08

12. To consider proposals to reduce the balance of Gittisham Parish Council’s reserves
13. Clerk’s report
14. For information only; items for the forward agenda
15. To consider any late entry correspondence
16. To note the date of the next two meetings, Thursday 6th November and December 2025 tbc at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

29^th August 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the September Parish Council Meeting to be held in Gittisham Parish Room on Thursday 4^th September commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 10th July 2025
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives and to consider Local Government re-organisation
7. To receive a report on the EDDC Local Plan and any actions arising
8. To consider the following planning applications:
   • 25/0012/TPO – Land opp Garlands, Gittisham EX14 3AJ – details tbc
   • 25/1552/LBC – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new ‘bat safe’ roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing
   • 25/1551/FUL – The Lodge Gittisham EX14 3AD – Remove existing asbestos roof slates and felt, and replace with new natural slate roof with new ‘bat safe’ roof membrane, including partially dismantling and rebuilding existing chimney stack to match existing
   • 25/1365/PVJ – Gittisham Farm Gittisham EX14 3AX – Prior approval for the installation of 152 solar PV panels on a pitched roof
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe, Cllr Rye)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village, inc. a footway close to the Otter Inn (Cllr Powell / Cllr Rowe)
• To consider the refurbishment and maintenance of the village play area, and to note the annual safety inspection report
• To consider the work of the parish lengthsman

10. To receive a report from the Chair
11. To approve the September payments and to note the current bank balance:

F Clampin £275.29 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for minutes, agenda & July meeting @0.45p / mile)

Fiona Clampin backdated pay from April 2025 at new NALC rate £14.82 / hr – £44.98

Michael Poll, grass cutting play area £70 (inv. ref. 10443)

Michael Poll, grass cutting play area £70 (inv. ref. 10432)

Fab Trim Landscaping 13 hrs lengthsman work @£20/hr & 2 hrs gully clearing @£60 / hr INV-000018 £380

Cllr C Hall, reimbursement for boules set £27.95

NEST (clerk’s pension) £28.98

13. To consider proposals to reduce the balance of Gittisham Parish Council’s reserves
14. To consider changing the location of future parish council meetings
15. Clerk’s report
16. For information only; items for the forward agenda
17. To consider any late entry correspondence
18. To note the date of the next two meetings, Thursday 2nd October and Thursday 6th November 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

3rd July 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the July Parish Council Meeting to be held in Gittisham Parish Room on Thursday 10th July 2025 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 5th June 2025
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • 25/0659/LBC – Rapshayes Farm Gittisham EX14 3AB – To take down existing wall to barns 1 and 2 and rebuild as masonry cavity wall with stone face
   • 25/0660/VAR – Rapshayes Farm Gittisham EX14 3AB – Variation of Condition number 2 (approved plans) on planning permission 20/0781/FUL (Conversion of barn to holiday let accommodation) proposal to take down existing wall to Barns 1 & 2 and rebuild as masonry cavity wall with stone face
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe, Cllr Rye)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area, and to note the annual safety inspection report
• To consider the work of the parish lengthsman

9. To receive a report from the Chair

10. To approve the July payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £13.50 expenses (travel Ottery – Gittisham 7.5-mile round trip x 4 for minutes, agenda, audit documents & June meeting @0.45p / mile)

F Clampin £266.75 clerk’s salary (August, as no meeting)

Michael Poll, grass cutting play area £70 (inv. ref. 10427)

Fab Trim Landscaping 4 hrs lengthsman work INV-000011 £80

DALC attendance of Cllr Rye at Being a Good Councillor, June inv. ref. 6762 £48

Cllr A Rowe, reimbursement for cones & road signs £30.90

Cllr A Powell, reimbursement for drain rods £33

NEST (clerk’s pension) £28.08

NEST (clerk’s pension, August as no meeting) £28.08

11. To consider proposals to reduce the balance of Gittisham Parish Council’s reserves
12. Clerk’s report
13. For information only; items for the forward agenda
14. To consider any late entry correspondence
15. To note the date of the next two meetings, Thursday 4th September and Thursday 2nd October 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

30th May 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the June Parish Council Meeting to be held in Gittisham Parish Room on Thursday 5th June 2025 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 8th May 2025
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the following planning applications:
   • 24/0514/FUL – Land adjacent to Town House, Gittisham EX14 3AJ – Demolition of existing agricultural buildings. Proposed housing scheme for 6no. CLT owned affordable homes for rent, and 3no. Estate owned open market houses (amended plans)
   • 25/0885/FUL – Unit 3 Iron Bridge Industrial Estate EX14 3AN – Proposed enlargement of existing commercial building to provide additional warehouse space
   • 25/0369/FUL – Roebuck Farm Westonm EX14 3PB – Proposed MOT station, hard-standing and widened access track (retrospective application)
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area, and to note the annual safety inspection report
• To consider the scope of future lengthsman work and recruitment

9. To receive a report from the Chair

10. To approve the June payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes, election & May meeting @0.45p / mile)

Michael Poll, grass cutting play area £210 (inv. refs. 10408 & 10413)

NEST (clerk’s pension) £28.08

11. To receive and note the annual internal audit report
12. To approve the annual governance statement 2024-25
13. To approve the 2024-25 accounting statements
14. To consider the criteria for meeting exemption from the annual limited assurance review 2024-25, and approve the exemption certificate
15. To set and approve the period for the exercise of public rights 2024-25
16. To consider proposals to reduce the balance of Gittisham Parish Council’s reserves
17. Clerk’s report
18. For information only; items for the forward agenda
19. To consider any late entry correspondence
20. To note the date of the next two meetings, Thursday 3rd July and Thursday 4th September 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

1 May 2025

Local Government Act 1972

NOTICE OF ANNUAL PARISH MEETING FOR GITTISHAM PARISH

NOTICE IS HEREBY GIVEN THAT

The Annual Assembly of the Parish Meeting for Gittisham will be held in the parish room on Thursday 8th May 2025 at 7.30pm

The meeting will be open to the public.

Annual Parish Meeting Agenda

1. Introduction by Council Chair
2. Apologies for absence 
3. Report on the Council’s activities in 2024/25 by the Council Chair
4. Annual Police Report
5. County and District representatives’ reports
6. Reports by village organisations
7. To consider any matters raised by residents.

Annual Council Meeting Agenda

1st May 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the Annual Council Meeting to be held in Gittisham Parish Room on Thursday 8th May 2025 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To elect a Chair
2. To elect a Vice Chair
3. To receive the Chair’s & Vice Chair’s declaration of Acceptance of Office
4. To accept and approve apologies
5. To confirm the Minutes of the Ordinary meeting held on 17^th April 2025
6. To receive the Beat Manager’s report
7. To receive declarations of interest
8. To consider actions from last meeting not otherwise on the agenda
9. To receive reports from County Council and District Council representatives
10. To consider the following planning applications:
    • 25/0856/FUL – 1 Church Mead, Gittisham EX14 3AH – Replacement single storey side extension with associated internal alterations
    • 25/0369/FUL – Roebuck Farm Weston EX14 3PB – Proposed MOT station, hard-standing and widened access track (retrospective application).
11. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways, and consider potholes (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2^nd tranche of funds from Hayne Farm  (Cllr Orchard / Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including rewilding land off Old Elm Road (Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Powell / Cllr Rowe)
• To consider the refurbishment and maintenance of the village play area
• To consider the scope of future lengthsman work and recruitment

12. To receive a report from the Chair
13. To approve the May payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £6.75 expenses (travel Ottery – Gittisham 7.5-mile round trip x 2 for minutes & April meeting @0.45p / mile)

Michael Poll, grass cutting play area £140 (inv. refs. 10403 & 10400)

DALC 2 x cllr training courses £tbc

Community First Trading annual insurance policy £tbc

NEST (clerk’s pension) £28.08

14. To consider and adopt the parish council’s standing orders
15. To review the parish council’s fixed asset register
16. Clerk’s report
17. For information only; items for the forward agenda
18. To consider any late entry correspondence
19. To note the date of the next two meetings, Thursday 5^th June and Thursday 3^rd July 2025 at 7.30pm.

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

10th April 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the April Parish Council Meeting to be held in Gittisham Parish Room on Thursday 17th April 2025 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 6th March 2025
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To consider the hedgerows along Hayne Lane / Devonshire Road
8. To receive a report on the Local Plan (Cllr Valentine), and consider contracting a planning consultant
9. To consider the following planning applications:
   • 24/0514/FUL – Land adjacent to Town House, Gittisham EX14 3AJ – Demolition of existing agricultural buildings. Proposed housing scheme for 6no. CLT owned affordable homes for rent, and 3no. Estate owned open market houses
   • 25/0637/FUL – 2 Ferndale Close Honiton EX14 2YN – Construction of two-storey side extension
   • 24/2270/FUL – Rapshayes Farm Gittisham EX14 3AB – Remove all external render and re-render with a lime-based mortar and construct enclosed front terrace, retaining walls and gate
   • 24/2271/LBC – Rapshayes Farm Gittisham EX14 3AB – Replace door on front elevation, replace all windows. Remove all external render and re-render with a lime-based mortar and construct enclosed front terrace, retaining walls and gate
   • 25/0659/LBC – Rapshayes Farm Gittisham EX14 3AB – To take down existing wall to barns 1 and 2 and rebuild as masonry cavity wall with stone face
   • 25/0660/VAR – Rapshayes Farm Gittisham EX14 3AB – Variation of Condition number 2 (approved plans) on planning permission 20/0781/FUL (Conversion of barn to holiday let accommodation) proposal to take down existing wall to Barns 1 & 2 and rebuild as masonry cavity wall with stone face
10. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area, and to note the annual safety inspection report
• To consider the scope of future lengthsman work and recruitment

11. To receive a report from the Chair

12. To approve the April payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £13.50 expenses (travel Ottery – Gittisham 7.5-mile round trip x 4 for agendas, minutes, election & March meeting @0.45p / mile)

Michael Poll, grass cutting play area £70 (inv. ref. 10390)

Alvian Play & Recreation, annual play area safety inspection £102 (inv. ref. INV-1188)

Gittisham PCC Jan–March parish room hire £45

DALC annual subscription £446.17

NEST (clerk’s pension) £28.08

13. To consider the casual vacancies in Gittisham Village & Gittisham Vale, and elect a new member as appropriate
14. Clerk’s report
15. For information only; items for the forward agenda
16. To consider any late entry correspondence
17. To note the date of the next two meetings, Thursday 8th May and Thursday 5th June 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

28th February 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the March Parish Council Meeting to be held in Gittisham Parish Room on Thursday 6th March 2025 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 6th February 2025
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine), and consider contracting a planning consultant
8. To note the following application:
   • 25/0375/PRETDD  – Land at Garlands Gittisham EX14 3AJ – Notification of Tree works considered an exemption to 25/0012/TPO Holm Oak: removal of windblow
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area
• To consider the scope of future lengthsman work and recruitment

10. To receive a report from the Chair

11. To approve the March payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £13.50 expenses (travel Ottery – Gittisham 7.5-mile round trip x 4 for agendas, minutes, vacancies & February meeting @0.45p / mile)

NEST (clerk’s pension) £28.08

12. To consider the casual vacancies in Gittisham Village & Gittisham Vale
13. To consider the level of Ward representation
14. To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct
15. To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management
16. Clerk’s report
17. For information only; items for the forward agenda
18. To consider any late entry correspondence
19. To note the date of the next two meetings, April tbc and Thursday 1st May 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

31st January 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held in Gittisham Parish Room on Thursday 6th February 2025 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 9th January 2025
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine), and consider contracting a planning consultant
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area
• To consider the scope of future lengthsman work and recruitment

9. To receive a report from the Chair

10. To consider joining the Blackdown Hills Parish Network
11. To approve the February payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £19.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & January meeting; travel Ottery – Cllr Twist’s house 10-mile round trip x2 @0.45p / mile)

DCC Highways £545 (ex VAT) depth gauge for Iron Bridge

Community Heartbeat Trust defib annual support package (Hayne Farm) £162

Blackdown Hills Parish Network annual subscription £25

NEST (clerk’s pension) £28.08

12. To update the parish council’s bank mandate and to add Cllr Rowe as authorised signatory
13. To consider the casual vacancies in Gittisham Village & Gittisham Vale
14. Clerk’s report
15. For information only; items for the forward agenda
16. To consider any late entry correspondence
17. To note the date of the next two meetings, Thursday 7th March and Thursday 3rd April 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

2nd January 2025

Members of Gittisham Parish Council

You are hereby summoned to attend the January Parish Council Meeting to be held in Gittisham Parish Room on Thursday 9th January 2025 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 5^th December 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine), and consider contracting a planning consultant
8. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area
• To consider the scope of future lengthsman work and remuneration

9. To receive a report from the Chair

10. To approve the January payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & December meeting @0.45p / mile)

Information Commissioner annual membership £35 (direct debit)

Gittisham Gazette printing costs, December 2024 £15

Gittisham PCC, parish room hire Oct-Dec 2024 £30

NEST (clerk’s pension) £28.08

11. To agree the budget for 2025-26
12. To set the precept for 2025-26
13. To consider donations to organisations under S137 and Transport
14. To discuss future projects requiring parish council involvement
15. To consider the casual vacancy in Gittisham Village
16. Clerk’s report
17. For information only; items for the forward agenda
18. To consider any late entry correspondence
19. To note the date of the next two meetings, Thursday 6th February and Thursday 7th March 2025 at 7.30pm. 

F J Clampin – Clerk

GITTISHAM PARISH COUNCIL

Ms Fiona Clampin

Clerk to the Council

29th November 2024

Members of Gittisham Parish Council

You are hereby summoned to attend the December Parish Council Meeting to be held in Gittisham Parish Room on Thursday 5th December 2024 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf. 

1. To accept and approve apologies
2. To confirm the Minutes of the meeting held on 7^th November 2024
3. To receive the Beat Manager’s report
4. To receive declarations of interest
5. To consider actions from last meeting not otherwise on the agenda
6. To receive reports from County Council and District Council representatives
7. To receive a report on the Local Plan (Cllr Valentine), and consider contracting a planning consultant
8. To consider the following planning applications:
   • 24/2260/VAR – 1 Hamlet Cottages Weston EX14 3PB – Variation of Condition Number 2 (approved plans) on planning permission 21/2741/VAR (Variation of condition number 2 (approved plans) of application 21/1295/FUL (Demolition of existing workshop to be replaced with a new self-build dwelling) – modified design
   • 24/2200/FUL – 1 Hamlett Close, Gittisham EX14 3FR – Conversion of existing garage to living accommodation, with first floor extension over. Addition of external cladding.
   • 24/2270/FUL – Rapshayes Farm Gittisham EX14 3AB – Remove all external render and re-render with a lime-based mortar and construct enclosed front terrace, retaining walls and gate
   • 24/2271/LBC – Rapshayes Farm Gittisham EX14 3AB – Replace door on front elevation, replace windows on ground floor on south west, north east, north west and south east elevations. Remove all external render and re-render with a lime-based mortar and construct enclosed front terrace, retaining walls and gate
9. To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To consider the provision of superfast broadband in the parish (Cllr Powell)
• To note the latest planning decision notices (Cllr Orchard)
• To receive an update on highways (Cllr Orchard)
• To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106, including the 2nd tranche of funds from Hayne Farm (Cllr Orchard & Cllr Twist & Cllr Hall)
• To receive an update on public transport (Cllr Orchard)
• To consider climate change measures within the parish, including proposals for rewilding land off Old Elm Road (Cllr Twist / Cllr Rowe)
• To consider limited residential development in the parish (Cllr Valentine)
• To consider the creation of a traffic-free amenity route linking Hayne Farm with Gittisham village (Cllr Rowe / Cllr Powell)
• To consider the refurbishment and maintenance of the village play area (Cllr Walker)
• To consider the scope of future lengthsman work and remuneration (Cllr Walker)

10. To receive a report from the Chair
11. To approve the December payments and to note the current bank balance:

F Clampin £266.75 clerk’s salary + £10.13 expenses (travel Ottery – Gittisham 7.5-mile round trip x 3 for agendas, minutes & November meeting @0.45p / mile)

Laps Lawns £185, hedge trimming play area

Websites Ahoy, £221.50 migration, website maintenance & purchase of hosting for two years (inv. ref. W24-GPC-2)

NEST (clerk’s pension) £28.08

12. To discuss future projects requiring parish council involvement
13. Clerk’s report
14. For information only; items for the forward agenda
15. To consider any late entry correspondence
16. To note the date of the next two meetings, Thursday 9th January and Thursday 6th February 2025 at 7.30pm. 

F J Clampin – Clerk