Parish Council Minutes

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr J Fowles, PCSO Darren England

95/22        To accept and approve apologies

Apologies were received and accepted.

96/22        To confirm the minutes of the meeting held on 6th October 2022

The minutes of the meeting held on 6th October 2022 were confirmed and signed by the Chair. 

97/22        To receive the Beat Manager’s Report

Sept 2022: 1 x violence & sexual offences, Parsonage Lane

August 2022: 1 x violence & sexual offences, Nags Head Road

98/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 15, as they are members of Gittisham PCC (minute ref. 109/22).

99/22        To consider actions from the last meeting not otherwise on the agenda

The clerk said she had provided Royal Mail with the details for potentially moving a postbox to Hayne Farm, but she would need to chase this up in the absence of a response.  The clerk reported that the amended bank mandate had been sent off. 

The Chair said the crab apple tree destined for the play area was due to be planted on 15^th November, but this had to be postponed due to adverse weather conditions.  Cllr Walker reported she had received an email from an EDDC engineer, informing her that a section of the river Gitt would be dredged in April 2023.  The material would usually be placed on the river bank to allow displaced wildlife to return to the river, but in this case the material would have to be removed directly from site and not stored on the bank of the river due to its location.  Also, the timing of the works means that spawning reptiles or fish are less likely to be disturbed, and the impact to the existing ecosystem is reduced.

Cllr Valentine said that he and the Chair had attended a webinar on EDDC’s emerging Local Plan on 20^th October, and this had raised a number of important concerns.  These are the appearance of “second choice sites” which includes land in Gittisham parish, as well as a lack of analysis of what the pressure on infrastructure would be of any new development.  There followed a long discussion about the process of drawing up the Local Plan, and what members, county and district councillors perceived to be multiple flaws in the document.  Regarding the proposed land allocations, members agreed they could support development of the land described as Gitti 06, which equates to Baker Estates’ current outline application for 31 homes next to Hayne Farm.  But they could not support Gitti 05, a proposal of 100 homes west of Hayne Lane which Combe Estate describes as “available”, and resolved to leaflet residents to inform them of the public consultation on the plan which runs until 15^th January.  The Chair added that a Vale resident is circulating a petition to protest a proposal to extend housing south of Honeysuckle Drive.  This is the old Gleeson proposal from 2015.

ACTION: Cllr Valentine to draft a text to accompany EDDC’s Local Plan consultation poster and map, and Cllr Orchard to arrange 500 printed copies for distribution.  Cllr Valentine to prepare a response that can be presented at a drop-in event in connection with the local plan.  To be approved at January’s meeting.

ACTION: Clerk to contact Riverside property owner re dredging.

100/22        Reports from County Council and District Council representatives

Growing Communities Fund

The DCC Growing Communities Fund (GCF) is making a real difference, said Cllr Twiss, giving a helping hand to local communities during the cost-of-living crisis. So far £250,000 has been awarded to local projects across the county, many of which are helping communities cope with the sharp increase in food prices and heating bills. DCC has committed a further £200,000 and is inviting applications for projects that support communities and help them to become more resilient. This is in response to the fastest rise in the cost of living for 40 years; the cost of food increased by 14.6 per cent in the year to September, reaching its highest level since 1980. Projects supported include those that offer local people a warm safe haven, produce food, distribute surplus food and essentials, food banks and classes showing communities how to cook nutritious meals on a budget.  See https://www.devon.gov.uk/communities/growing-communities-fund for further information. 

Free holiday activities with hot meals now available for children during the Christmas 2022 holidays

School holidays can be particularly difficult for some families because of increased costs, such as food, especially now, when costs of living are so high, and rising. DCC has arranged a programme of funded holiday-time activities, with hot meals, to run for up to four days over the Christmas 2022 school holiday. 

To see the full programme of available activities, and to book a place through DCC’s providers at https://www.devon.gov.uk/educationandfamilies/document/haf providers-christmas-2022/#introduction where there are number of options available in Honiton, Axminster, Sidmouth and Seaton.

Digital support for small businesses

New online support is now available to help small and medium sized businesses (SMEs) to be more savvy with their digital skills.  As part of the Digital Enablement for SMEs (DESME) project, DCC is delivering in partnership with YTKO and Cosmic, an online self-assessment tool, called the Digital Maturity Index, has been launched, see https://digital.benchmarkindex.net/auth/sign up. It has been devised to enable businesses to gain an understanding of their digital strengths and weaknesses. It also offers insights into digital tools that may help their business develop and grow. This self-assessment tool is designed to be completed by business managers on behalf of their business. Once they have completed this assessment and downloaded their report, they will have targeted information that can guide them to access funded digital training courses and resources or further advice from one of the project’s expert digital advisors. 

The DESME project, which is funded by the European Social Fund (ESF), offers bespoke training to enable businesses to make the most of readily available digital tools. The aim is to improve the management of their business, increase efficiency and help them to grow their reach. The project also offers the Digital Course Finder, an extensive online database of digital skills training courses delivered by training providers across the county, as well as online digital skills courses. See https://digitalcoursefinder.org.uk/ for details of 202 courses!  This website is the first of its kind in Devon and is aimed at adults of all ages who are looking to learn new skills, as well as businesses looking for Digital Skills training for their employees. Users can search for digital courses based on a variety of factors such as subject, location, course length or format.  Training providers can create their own accounts which will enable them to add courses and events as well as maintain and update their courses. 

Police news

DCC members in the eastern part of Devon will receive a monthly ‘trends’ update for the area and the first below from 8th of November is interesting, if not specific, where the news that surgeries are back a positive step in the right direction, towards the reopening of the front desk at Honiton Police station.

Over the last 28 days for the Rural East Devon Sector, we have seen very steady crime statistics. Most crime offences across the sector are about where they are for the same 28-day period in 2021. The only notable increase relates to vehicle offences. There have been a disproportionate number of thefts from motor vehicles across the whole sector, the majority of which relate to thefts of catalytic converters.  These have predominantly taken place across Axminster and Seaton patches, which of course includes the rural aspects of these towns. 

Police are working hard across the board in order to combat this issue. A force-wide operation has been instigated and actions are being taken. These include a number of overt tactical options. There will be an increase in patrols in the area over evening times in order to locate any offenders of these crimes. Police from the local area are also linking in with our colleagues in Dorset and Avon and Somerset in order to coordinate joint days of action. This is a rapidly evolving crime series. Advice has been put out by police on social media channels, with the hope of increasing awareness locally. There is a trend of Honda Jazz vehicles and Toyota Auris vehicles being targeted, and so owners of these vehicles should be particularly mindful of this issue and establish any steps that they can take on an individual basis in order to safeguard their property where possible. 

There are no other crime trends that require attention. Rural East Devon remains a safe place to live, and crime statistics in the area are pleasing. 

In some good news, Axminster and Honiton have recently enjoyed their town carnivals. Both events were well attended by the public, they were pleasant events to police and no known issues have occurred during either events. Police in all four towns are looking at bringing back police surgeries, where the public can meet face to face with a local police officer to discuss any local concerns. Details of these will be published on our website in due course as and when they have been set up. This will be an opportunity for some positive engagement between the local police and the communities we serve. 

Broadband

Cllr Twiss said he had met Matt Galley of Jurassic Fibre and Justin Lascelles of Combe Estate two weeks ago, along with Jurassic’s network designer.  Progress is being made, with the possibility of the network build beginning this side of Christmas.  Cllr Twiss agreed to send the Chair a map to identify the outlying properties. 

Cllr Bruce said the saga of the Church Mead garages is ongoing and should be a source of profound embarrassment to EDDC. To this end, he has today written to the CEO of EDDC to ask for his urgent intervention in this matter.  Cllr Bruce said he would continue to pursue this in earnest.  Cllr Bruce added he had received a request from the parish lengthsman to look into an issue with a drain which, he understands, Cllr Twiss is handling, and that the river needs clearing. His understanding is that this falls under the Environment Agency so he would seek advice as to the best way forward.

Around the district.

Cllr Bruce said the Strategic Local Plan is rapidly moving towards the public consultation phase. In his ward, Feniton and Gittisham are the two locations that may be impacted by this update to the local plan, with Feniton threatened with potentially unsustainable development. Face to face meetings between the parishes, senior officers and members of the public have now been announced. This will allow them and residents the opportunity to question what is being proposed. It is vitally important that as many residents as possible are able to have their voices heard over this major plan. There will be a limited time frame of some ten weeks within which to submit comments prior to the plan going forward for adoption. The deadline is set for January 15th, 2023, which with Christmas in between does not allow much time. Cllr Bruce urged all to take the time to engage in the public presentation\consultation and have their say on the future of these beautiful villages.

After far too long on Zoom, meetings in person are now to resume at Blackdown House for most meetings. Despite stiff opposition, the vote was carried in favour of a return to normal, not least because EDDC was the last district council in England not back in the office. However, the return to ‘normal business’ is not without its problems. These are the first meetings Cllr Bruce has attended at Blackdown House and there are some obvious issues with the acoustics and the number of public we can safely accommodate. Some, but not all, of these issues are currently being worked on. It is also hoped that by the time of the November parish council meetings, normal access by the public to the council offices will have been reinstated. There are staffing problems which he understands are being sorted as soon as is practical.

For those of us that are off grid when it comes to heating, said Cllr Bruce, news is eagerly awaited from central government as to how the £100 energy grant is to be rolled out. Cllr Bruce has made the point to our MP that many will have already purchased our oil or lpg for winter, and that a system of payment must be robust, and designed to mitigate the kind of abuse that was seen of the furlough initiative. He understands there is an imminent announcement so will update the Parish Council accordingly.

Cllrs Bruce and Twiss left the meeting.

101/22     To consider the following planning applications:

a) 22/2291/FUL Gittisham Farm Gittisham EX14 3AX Roof over existing open livestock yard.

Members resolved to have no objection to this application.

102/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

22/1600/FUL – Land Adjacent To Hamlet House Nags Head Road Gittisham.  Refusal.

22/2023/TCA – Olive Tree Cottage Gittisham.  Approval.

Members noted that some application decisions in the parish have been pending for more than one year.

• To receive an update on Highways

21 November Jurassic Fibre will be carrying out telecom works for two days on Hayne Lane.  Closure north of old A30 junction to Weston 1900–0700 nightly.

28 Nov–2 Dec Chestnut Way off Old Elm Road will be resurfaced, so displaced parking likely on Old Elm Rd near the roundabout.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said Sulina Tallack was no longer working for EDDC, but he had spoken to her before she left.  She confirmed that she had reiterated to Honiton TC that Gittisham must allocate its spending of S106 money before Honiton draws up proposals for using some of the remainder.

• To receive an update on public transport

Cllr Orchard said that track speed restrictions on the West of England line had been lifted, and the service returned to normal on 14^th November.  He reported he had cleared a large pile of old books from the Vale bus shelter once again.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said initial feedback from the public consultation on the Old Elm Road rewilding proposal indicated most reservations were with the ponds and the cost of creating them.  Another concern was ongoing management and maintenance, so a clear management plan will need to be given to EDDC workers and / or contractors.

 

Cllr Rowe said Pod Point had quoted more than £6,000 for an electric vehicle charger and installation.  He said he would enquire with a local electrician if this could be done cheaper.  The pod point itself was £635 +VAT.  Members heard that the hedges had been trimmed by Russell Hayman’s contractor. 

• To consider parish council support for scam awareness and security

Cllr Twist said there was no update on this.

• To consider limited residential development in the parish

Cllr Valentine reported that the delay in progress has been due to solicitors finalising the detail of the option agreement. It is now expected that this will be concluded next week and all necessary signatures achieved. This will provide the trigger for the planning application to be submitted.

Cllr Valentine left the meeting..

• To consider making an application for a permissive path, Goldcombe-Hayne Lane

The clerk reported the letter had been sent to Combe Estate, but no acknowledgement received to date.

• To consider the refurbishment and maintenance of the village play area

Cllr Walker reported that the village play area was in good order.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said Len Abbott would let her know if anything needed attention.

103/22     To receive a report from the Chair

Members resolved to approve the Chair’s application to Cllr Twiss’s locality budget for comfy chairs for the village hall and a garden canopy for the patio area at the back.  It was agreed the hall committee should purchase and provide the parish council with receipts before the grant can be handed over.

Members agreed the purchase of three new outdoor magnetic noticeboards, 2 for the village and one for the Vale.  They cost £277 each from the Noticeboard Company, 9 x A4size.

ACTION: Clerk to order 3 x noticeboards.

104/22     To consider decorating and / or refurbishing the parish council’s bus shelters

The Chair said there was no progress on this.

105/22     To consider donations to organisations under S137 and also financial support for the Gittisham Community Kitchen

Members agreed to defer discussion on S137 until the next meeting, after researching which organisations provided a clear benefit to people living in the parish.

The Chair said the application to fund the community kitchen from the DCC Growing Communities grant had been successful.  This will pay for the food and the weekly hall rental until the end of March 2023.

The grant will be paid to the parish council at the end of March 23.  She reported the Village hall committee is happy for the rent to be paid then, backdated to cover the 23 weeks. As advised by DALC, to ensure we have an audit trail for the food, the parish council will ask the community kitchen organiser to submit receipts, up to £50 per week and the PC will reimburse them monthly in arrears.

ACTION: All to suggest organisations that will benefit parishioners at next month’s meeting.

106/22     To approve the November payments and to note the current bank balance

Members resolved to approve the following payments:

1198      Michael Poll        £65        Grass cutting, inv. ref. 10184

1199      Len Abbott          £43.50   Lengthsman work, 3hrs Oct 2022 @£14.50 / hr          

1200      CHT        £324   Annual support package for Vale & Village defibrillators  

1201      F Clampin            £228.74 Clerk’s salary

DD         NEST                   £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £23,512.33 (which includes approximately £7,000 in the business reserve account).  Members agreed the clerk should ask Trudie Jenkins at Bluechip Payroll to carry out the annual audit, following recommendations from other parish councils.

107/22     Clerk’s Report

The clerk explained that EDDC had quoted £470 for purchase and installation of a dog poo bin, plus £300 / year for collection.  Members agreed regretfully that the ongoing cost could not be covered by the budget.

108/22     For information only; items for the forward agenda

Funding organisations with direct benefit to parishioners; bank mandate; decorating / refurbishing bus shelters; lych gate.

109/22     To consider any late entry correspondence

The Chair said Gittisham PCC had written to ask the parish council if it would help to fund repairs to the war memorial. The clerk said she had asked DALC for advice.

110/22     Date of next two meetings  

Thursday 1st December 2022 and Thursday 5th January 2023 at 7.30pm. 

There being no further business, the meeting closed at 2115 hrs.

Chair…………………………………….

1st December 2022

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard

In attendance: Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr J Fowles, Cllr Phil Twiss (DCC), PCSO Darren England

78/22        To accept and approve apologies

Apologies were received and accepted.

79/22        To confirm the minutes of the meeting held on 1st September 2022

The minutes of the meeting held on 1st September 2022 were confirmed and signed by the Chair. 

80/22        To receive the Beat Manager’s Report

July 2022: 2 x violence & sexual offences, Laburnum Close & Landscores Lane

81/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 9c), as they are members of Gittisham PCC (minute ref. 85/22 c).

82/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said that he and the Chair would be attending a webinar on EDDC’s emerging Local Plan on 20^th October at 7pm. 

83/22        Reports from County Council and District Council representatives

Covid / ‘flu

In his absence, Cllr Twiss sent the following report: “As we move towards late autumn and winter, everyone who is eligible for a free ‘flu vaccine and COVID-19 booster is being urged to take up the offer as soon as they are invited to do so.  It’s because cases of coronavirus are already beginning to rise across the UK, and in Devon, and natural immunity against flu is relatively low, because despite it being present last winter, coronavirus restrictions helped protect people from catching it.  People who are older or who have other health conditions that make them vulnerable, are at greatest risk this winter. And study results from early in the pandemic show that people who catch both ‘flu and COVID-19 at the same time are around twice as likely to die, compared to those who only have COVID-19.

At the moment, the flu vaccine is being given free on the NHS to adults who:

• are 65 years old and over (including those who will be 65 by 31 March 2023)
• have certain health conditions, such as asthma and diabetes
• are pregnant
• are in long-stay residential care
• receive a carer’s allowance, or are the main carer for an older or disabled person who may be at risk if you get sick
• live with someone who is more likely to get a severe infection due to a weakened immune system, such as someone living with HIV, someone who has had a transplant, or is having certain treatments for cancer, lupus or rheumatoid arthritis
• are frontline health or social care workers

From mid-October, people aged 50 years old or over (including those who will be 50 years old by 31 March 2023) can also have a free NHS ‘flu vaccine.  All primary school and some secondary school children are eligible for the ‘flu nasal spray this year, which is usually given at school.  GP surgeries are also inviting children aged two and three years old (age on 31 August) for their nasal spray vaccination at their practices.

As the weather cools down, COVID is making an unwelcome return (if it ever went away!) Over the past three weeks those patients in our Devon hospitals i.e. Derriford, RD&E, Torbay, and North Devon) diagnosed with COVID, numbers have moved up steadily from 51 to 138 to 185 so we are in a changeable position.  Thankfully we have not seen a corresponding rise of patients in intensive care, currently, just 2 on mechanical ventilation.  The media are now talking about a ‘Twindemic’ with ‘flu joining up, so do get a ‘flu jab and COVID jab depending upon your circumstances.

At the moment, those being prioritised for a seasonal booster dose (autumn booster) of the COVID-19 vaccine include people who are:

• aged 65 years old or over
• pregnant
• aged 5 years old and over and at high risk due to a health condition or weakened immune system
• aged 5 years old and over and live with someone who has a weakened immune system
• aged 16 years old and over and a carer, either paid or unpaid
• living or working in a care home for older people
• a frontline health and social care worker

Other people, including those aged 50 to 64 years old who are not at higher risk, will be able to get the booster jab later in the autumn 2022.

Police update

Devon & Cornwall Police has a new Chief Constable.  The Police & Crime Panel endorsed the appointment of DCC Will Kerr OBE.  He is currently Deputy Chief Constable for Police Scotland.  A highly experienced officer, where before his current appointment he held senior appointments in the Police Service of Northern Ireland and the National Crime Agency.

Hate Crime: 2,564 hate crimes were recorded in the 12 months to June 2022.  This is worryingly a 46% increase (+800) when compared to the statistical ‘baseline’ year, the 12 months to June 2019.  Despite the observed increase, it is difficult to make objective inferences about performance based on increases or decreases in hate crime; victims may be more confident to report to the police.  Conversely, the trend could also be interpreted as negative because it could be reflective of a ‘real’ increase in victimisation.  44% of all hate crimes were public order-related and these were predominantly racially or religiously aggravated.

101 call waiting times: 101 or P1 (Priority 1) non-emergency calls are those calls that are identified by the Interactive Voice Response (IVR) system as high priority.  These include calls relating to domestic abuse, sexual offences, hate crime, missing persons, and road safety.  In the year to July 2022, the average wait time on the P1 line was 17 minutes – this is an increase of 11 minutes 57 seconds when compared with the ‘baseline’ year the 12 months to July 2020.  Unsurprisingly, fewer calls have been received in the latest period, fewer answered and a higher abandonment rate is evident.  The Police and Crime Commissioner is addressing this as a matter of urgency and I will continue to lobby her for the re-opening of the front desk at Honiton Police Station for face to face reporting.

Broadband

I hope to meet Matt Galley of Jurassic Fibre and Justin Lascelles of Combe Estate in the next couple of weeks to discuss the issue of wayleaves that will enable the rollout of ultrafast broadband to Gittisham more quickly by way of a ‘soft dig’, rather than a ‘hard dig’ via the Highways network.  I would add that talking to Matt very recently, Jurassic are committed to delivery of their service to Gittisham.”

Cllr Bruce said progress working with EDDC officers remains at a glacial pace for the most part, as can be seen by the ongoing issue of the EDDC garages. This exasperating issue drags on with several residents reporting to him that they have either been dealt with rudely or told incorrect information or both. After some vague email traffic back in 2021, he said he emailed the council for an update and was told that the final step to get the garages back in use required the Property and Asset team to inspect them. The request went in on March 18^th, and he heard today that there would be a meeting next week.  Frustrating barely covers this farce, he said.  Regarding the bridge at Church Mead, Cllr Bruce reported there would be a meeting onsite of the property & asset team to assess the repairs needed.

Cllr Bruce explained that he had been asked to look at recent developments at the Heathpark Estate and received the following reply. “The planning permission for ‘unit B’ is 20/2751/FUL. The delegated report for this application sets out what I think is a useful section relating to the Planning history of the development of the site, which, going back to the 2009 permission referred to therein, includes the units nearer to the Cameron Fuller Ltd. premises that have now been completed for a couple of years.  There have, since the 2009 permission, been a number of approved applications for variations to the original approved layout, of which 20/2751/FUL is one.  As originally approved in 2009, ‘unit B’ was a smaller unit laid out alongside another unit (‘unit C’) within this part of the site. Planning permission 20/2751/FUL approved their substitution for a single larger unit.”

The Strategic Plan still rumbles on with a decision on what form the public consultation will take to be made in November. As those of you that have taken the time to watch on YouTube will have seen, the issue of sewerage capacity has been raised as a serious concern going forward, plus the fact that many of the sites discussed fall foul of the council’s own sustainability policy. It will therefore be interesting to see what finally emerges in November.

Around the district.

Cllr Bruce said he was pleased to attend a brief opportunity to look in on the culvert works on the main rail line at Feniton recently. As a fundamental part of the flood alleviation works for this village, it was a pleasant surprise to see the works were on time and in budget. There was a small oversight by the contractor with regard to the late ordering of inspection chambers either side of the line, but this did not result in any delay to the reopening of the line, and the costs are to be borne by the contractor. This now means that all the remaining building works can proceed without delay and hopefully put an end to the misery of flooding events in this village.

The avian bird flu epidemic is still exacting a terrible toll on our wild bird population, especially sea birds. He had never experienced seeing the number of carcasses washing up on our beaches, which we know is just the tip of the iceberg. What the impact going forward to the fish stocks of this catastrophe are will only become clear over time. DEFRA are apparently doing their best with the limited resources available and one can only hope that the remaining bird population can ride this out in time.

Cllr Bruce left the meeting.

84/22     To consider the following planning applications:

a) 22/2023/TCA Olive Tree Cottage Gittisham EX14 3AF T1, Lime : To crown lift over adjacent buildings to give a 3 metre clearance from property; to reduce weight and increase light levels via a crown thin removing 20% of the foliar area, target pruning cuts of up to 75mm; T2, Elm : Dismantle to ground level; the tree is in decline with poor vitality, possibly suffering from DED; it is also suppressed by the adjacent Lime.

Members resolved to have no objection to this application.

85/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

Appeal Ref: APP/U1105/W/22/3298314 The Cider Barn, Goldcombe Farmhouse, Gittisham, EX14 3AB

The appeal is allowed and planning permission is granted for change of use from holiday let to dwelling. 

• To receive an update on Highways

3–28 October Hayne Lane closed south of the farm shop for construction of new retaining wall; a diversion will be in place via Devonshire Road, Sidmouth Road and Beech Walk.  (Revised dates.) 

21 November Jurassic Fibre will be carrying out telecom works for two days on Hayne Lane.  Closure north of old A30 junction to Weston 1900–0700 nightly.

28 Nov–2 Dec Chestnut Way off Old Elm Road will be resurfaced, so displaced parking likely on Old Elm Rd near the roundabout.

Cllr Orchard reported that work to clear the balancing pond along Old Elm Road had been completed.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said that Honiton Town Council had been in touch again to enquire as to when they could expect S106 funds that GPC was unable to spend to be forthcoming. The Chair said she would speak to a contact who could advise on next steps and she urged all members to reflect further on the items that would meet the sport / play criteria in the parish. 

Regarding CIL, the clerk said that £5,856.69 CIL funds remained in the parish council’s bank account.  Members discussed using it to upgrade the bus shelters, and whether goal posts, balls and a shed to store such items would meet the criteria.  The swing replacements had been funded from CIL.  The Chair said the flower show committee had offered the parish council £400 that had accumulated over time to pay towards a new noticeboard on the village bus shelter.  Members agreed that it was better to spend the existing high reserves than accept the donation, although they welcomed the offer.  Cllrs Walker and Twist declared an interest, when the Chair suggested that the £400 could perhaps be directed to the church. 

ACTION: Cllr Orchard to check the quotes received so far for work in the play area.  The Chair to obtain three quotes for smartening up the bus shelters and installing a new noticeboard.

• To receive an update on public transport

Cllr Orchard said that track speed restrictions on a stretch of the journey from Waterloo have resulted in a service every 2 hours to Exeter. Problems discovered during the closure last month mean that another extended weekday closure is likely this autumn.

Cllr Valentine expressed his frustration at Stagecoach’s policy not to consider 16-18 year olds in full-time education who live along a Stagecoach bus route as students.  He said those children are not allowed to take the transport provided by DCC to Kings School, and are obliged to pay the adult fare between the village and the school.  However, students attending Exeter College qualify for a student discount.  He said he would continue to make the case in collaboration with Cllr Twiss.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said the joint event between EDDC and GPC on 13^th September had laid out details of a preliminary plan to rewild part of the land along Old Elm Road.  Members discussed the concerns expressed by a resident, who felt that allowing trees and plants to grow could potentially attract undesirable activities, including those of a sexual nature.  There was also concern over the future maintenance of the land.  Councillors agreed to await the outcome of the public consultation before taking any further action.  Cllr Rowe said it would be likely that GPC could be called on to contribute towards the installation of grasscrete from where the pavement finishes behind Laburnum Close.

Cllr Rowe said he was waiting for more information about EV charging points.  He said he had also been in touch with Co-Bike, the on-demand electric bike scheme which has cycles for hire at Honiton Station.  He would enquire as to whether they would be interested in a charging point in the village.  Cllr Rowe said he would get in touch with Combe Estate to ask if they would support the idea of solar panels on the village hall.

ACTION: Cllr Rowe to contact Co-Bikes and Combe Estate.

• To consider parish council support for scam awareness and security

Cllr Twist said police in Devon have issued a warning after an elderly man fell victim to a phone scam and lost more than £10k.  Also, there are fake texts circulating claiming to be from the Government inviting people to apply for the £400 energy bill support.  This support will be given automatically with no need to apply.  People are being urged to use Multi Factor Authentication as much as they can, but especially on important websites like banks, and anywhere else they are offered.

• To consider limited residential development in the parish

Cllr Valentine reported that there had been no progress.

• To consider making an application for a permissive path, Goldcombe-Hayne Lane

Members approved the letter to Combe Estate drafted by Cllr Fowles.

ACTION: Clerk to send letter.

• To consider the refurbishment and maintenance of the village play area

Cllr Walker reported that she and Len Abbott had been on site to discuss the items identified in the play area inspection report, particularly those referring to rotten wood, and concluded they did not need replacing at this time.  Cllr Valentine said he would pass on details of a play area inspector to the clerk.  Cllr Twist reported that the Hayne Farm play area was not yet finished.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

ACTION: Cllr Orchard to ask the lengthsman to trim the brambles by the large gate on Old Elm Road.  

86/22     To receive a report from the Chair

The Chair said she had completed a grant application to ask for support for the community kitchen, and she could also apply to Cllr Twiss’s locality budget.

87/22     To consider decorating and / or refurbishing the parish council’s bus shelters

Discussed under minute ref. 85/22 c.

88/22     To approve the October payments and to note the current bank balance

Members resolved to approve the following payments:

1195      F Clampin            £228.74 Clerk’s salary

1196      Michael Poll        £65        Grass cutting, inv. ref. 10161

1197      Len Abbott          £29   Lengthsman work, 2hrs September 2022 @£14.50 / hr          

DD         NEST                   £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £24,196.43 (which includes approximately £7,000 in the business reserve account). 

89/22     To update the parish council’s banking policy and the existing bank mandate

The clerk said progress was being made on the bank mandate.

90/22     To review the items highlighted in the annual internal audit report, 2021-22

The clerk said she had taken advice from Clare Bryden from Websites Ahoy, and members agreed that accessibility should take precedence over using the auditor’s templates that do not meet accessibility guidelines.  Members resolved to adopt Clare Bryden’s suggestion of gittisham.org.uk email addresses in line with the website domain name. 

91/22     Clerk’s Report

Members agreed with EDDC’s suggestion to swap the dog waste bin by the gate at the bottom of Old Elm Road for a litter bin, which can be emptied 3x per week.  The charge for this collection is £300 (21/22 figure), plus bin cost and installation.  The clerk said Graham Hutton from Baker Estates had said he would support a new post box for Hayne Farm, but would leave it to the parish council to make enquiries.

ACTION: Cllr Orchard to write a letter to Royal Mail, suggesting the box south of Weston (in Gittisham parish) is re-sited to Hayne Farm.  Clerk to reply to EDDC to request they install the replacement litter bin on the turning circle, on the edge of the grass area by the rocks.  

92/22     For information only; items for the forward agenda

Funding organisations with direct benefit to parishioners; bank mandate; decorating / refurbishing bus shelters.

93/22     To consider any late entry correspondence

None.

94/22     Date of next two meetings  

15th November and 1st December 2022. 

There being no further business, the meeting closed at 2130 hrs.

Chair…………………………………….

15th November 2022

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr Jake Bonetta (EDDC), PCSO Darren England

63/22        To accept and approve apologies

Apologies were received and accepted.

64/22        To confirm the minutes of the meetings held on 5th July & 16th August 2022

The minutes of the meeting held on 5th July 2022 and the extraordinary meeting held on 16th August 2022 were confirmed and signed by the Chair. 

65/22        To receive the Beat Manager’s Report

May 2022: 1 x anti-social behaviour, Laburnum Close

2 x violence & sexual offences, Cypress Close

1 x anti-social behaviour, Parsonage Lane

1 x violence & sexual offences, Parsonage Lane

June 2022: no crimes

66/22        To receive declarations of interest

None.

67/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine expressed his frustration over the process of drafting EDDC’s Local Plan; Cllr Bruce said he had raised this with the committee chair at EDDC.  Cllr Valentine added that he is collating members’ comments about the Hayne Lane masterplan. 

Cllr Rowe, Walker and Fowles volunteered to represent the parish council at any forthcoming village fete committee.

Cllr Orchard noted that the solar lights in the bus shelters had been installed and were now working.  The Chair thanked Cllr Rowe for this work.

68/22        Reports from County Council and District Council representatives

DCC finances update

Cllr Twiss said Devon County Council is facing a very challenging financial situation, forecast to overspend about £30 million and rising costs and inflation could add a further £15 million. We are not alone in this; many other councils are facing a similar situation.  Increasing needs and demand for services will continue into next year (2023/24) and beyond, so we need to focus on both short-term opportunities to generate savings and longer-term transformation to ensure we create a sustainable future and deliver our strategic vision and priorities.

DCC is committed to working collectively across the whole council, said Cllr Twiss. As part of this response, a Financial Sustainability Programme has been developed and brought together a group of leaders to take forward this work over the summer and in to September.  Over the last three weeks about £26 million of one-off and ongoing savings have been identified and we are continuing to look at other opportunities including identifying areas for creating efficiency, understanding and responding to demand differently, reducing our property estate and the cost of buildings, reducing expenditure on contracts, and increasing income generation. Part of this is temporarily to suspend members’ Locality Budgets, until the complete picture is known (other than those where applications have already been submitted) at the end of September.  Many opportunities are also being identified to change the way DCC does things and work together to ensure better value and outcomes for people in the longer term.

The team doing this work has come together at short notice, and committed time and resources to respond to this challenge. This has been hugely valuable, said Cllr Twiss, not just in terms of identifying additional savings but also developing relationships and understanding of the whole council’s business, which will stand us in excellent stead for identifying further transformation opportunities, where many new ways of working were put in to practice at short notice during the darkest days of the pandemic.

New anonymous digital mental health support service launched across Devon

A new free and confidential digital mental health and wellbeing service for adults is now available across Devon, Plymouth and Torbay.  NHS Devon, working in partnership with Devon, Plymouth and Torbay Councils, has commissioned Qwell to ensure all adults in Devon have access to a choice of support to manage their own emotional health and wellbeing. It offers a safe online space for adults to access therapeutic activities and content including a peer support community. This includes self-help articles, forums, and discussion boards that are moderated by qualified practitioners. Users can also keep an online journal and monitor their wellbeing through an interactive goal tracker.  There’s also a one-on-one live text chat and messaging counselling service with a team of qualified practitioners. Appointments can be booked in advance or accessed through a drop-in text-based chat which runs from midday to 10pm on weekdays, and from 6pm to 10pm at the weekend.  Anyone over the age of 18 years old living in Devon, Plymouth and Torbay can access support from Qwell at https://www.qwell.io/ without a referral from a health professional and there is no criteria to qualify for support.

Bird ‘flu

Bird flu, or avian influenza to give it its correct name, is primarily a disease of birds and we are aware of some cases currently in Devon, Cllr Twiss reported.  The risk to public health is very low as it is not an airborne disease. However, it is really important that you do not touch or pick up any dead or visibly sick birds that you see while out and about and, if you have a dog, make sure they stay clear too.  If you find dead wild waterfowl (swans, geese or ducks) or other dead wild birds, such as gulls or birds of prey, you should report them to the Defra helpline on 03459 33 55 77.  Bird flu is a notifiable animal disease. If you suspect any type of avian influenza in poultry or captive birds, you must report it by calling the Defra Rural Services Helpline on 03000 200 301.  From 31^st August Devon, Cornwall and parts of Somerset have now been declared an Avian Influenza Prevention Zone (AIPZ) by the UK’s Deputy Chief Veterinary Officer, where it is hoped that this will mitigate further outbreaks of the disease.  Bird keepers will have to follow strict biosecurity measures to protect their flocks, regardless of size, in Devon and other southwest counties. This includes ‘backyard owners’ with small numbers of poultry such as chickens, ducks and geese who must follow steps to prevent bird flu from spreading further.

The AIPZ means bird keepers across the south-west region of England must:

• Cleanse and disinfect clothing, footwear, equipment and vehicles before and after contact with poultry and captive birds – if practical, use disposable protective clothing
• reduce the movement of people, vehicles or equipment to and from areas where poultry and captive birds are kept, to minimise contamination from manure, slurry and other products, and use effective vermin control
• thoroughly cleanse and disinfect housing on a continuous basis
• keep fresh disinfectant at the right concentration at all farm and poultry housing entry and exit points
• minimise direct and indirect contact between poultry and captive birds and wild birds, including making sure all feed and water is not accessible to wild birds
• prevent access by poultry to ponds and watercourses and ensure that birds are kept in fenced or enclosed areas

Full guidance can be found at https://www.gov.uk/guidance/avian-influenza-bird-flu#public  

Driving down carbon emissions on Devon’s highways

DCC’s ambition to be carbon neutral by 2030 is ahead of schedule, as we announce our next phase in cutting carbon from Devon’s roads maintenance, said Cllr Twiss.  Phase one, announced last year, saw us become one of the first councils in the country to develop a carbon calculator, a clever way of identifying the carbon emissions produced in every step of highway maintenance.  From the materials used, the labour involved, the distance and the type of transport used to get the materials and engineers to site, the longevity of the materials used and how long the repairs will last – that’s some of the data, crunched by the carbon calculator that identifies the carbon emissions for that specific highway project.

Knowing all this in advance and planning it in at the early design stage of a job – building a new road or structure, say, or repairs to an existing road – puts us in the best position to cut the anticipated amount of carbon generated by the project.  It’s already led to innovative changes in the way DCC and its contractors carry out highway repairs in Devon, using different materials and techniques, and recycling and re-using material as close to site as possible, for example, with significant reductions in carbon emissions.  So, if phase one is about eliminating carbon emissions at the design stage, phase two, which is being introduced in the next few weeks, is about tracking the actual carbon emitted at construction or repair stage.  Contractors have worked with us on designing this next phase, which will ask them to share their live data on completed projects.

Example of how this works with a stretch of road that requires re-surfacing: we want contractors to report back on the quantity of work they have carried out; the materials they’ve used, e.g. asphalt type – the amount of that material, how it got to site, what kind of fuel was used to get it to site, how far it’s travelled, the equipment needed on site, the fuel it uses and where it’s come from; the waste created and what happens to that waste etc. The detail helps to build a carbon profile that tells us and the contractor what the carbon emissions for that project have been.  Experts at the University of Exeter are working with DCC, and they’ve developed an algorithm to crunch the data and create a dashboard to visualise it in a consistent way for all highways projects.

Cllr Orchard asked about the Old Elm Road balancing pond.  Cllr Twiss reassured members that work to clear the pond has been booked with DCC contractors, but he could not confirm the start date.

Cllr Rowe asked about the filling in of yellow lines along Devonshire Road.

ACTION: Cllr Twiss to check situation with Cllr Hughes, the portfolio holder.

Cllr Bruce said he hoped that the engineers have finished the repair works on the Church Mead bridge, and that the council have been able to clarify where responsibilities lie with regard to this and future repairs. Cllr Walker thanked him for this. He reported he had sent in supporting comments for the Stansells’ planning appeal hearing which has been delayed.  Cllr Bruce said he wasn’t sure how the parish felt about the Kings Arms Farm application; he has provisionally voiced his support for it, but said he would obviously take on board any comments from members.

Around the district.

Cllr Bruce reported that EDDC is proposing changes to bylaws covering dogs off leads and a rewording of dog exclusion zones on our beaches.  He has raised grave concerns regarding the removal of dogs on leads in our lanes, roads and certain open spaces. The council feels that any issues can be covered by enforcement action under other laws and the police. Cllr Bruce said he had highlighted the increase in dog attacks on livestock and increased evidence of dog fouling on some sections of our popular beaches.  He felt this is a retrograde step and seems to be a cost cutting exercise rather than a sensible re-alignment of current enforcement.  He encouraged people across the parish to feed in any comments concerning the above if they feel they need to.

Sadly, EDDC council meetings remain on Zoom, said Cllr Bruce, making it possibly the only district council to retain this option. The knock-on effect of inhibited officer access remains a real issue in the discharging of his council duties. He has continued to raise this with the EDDC Chair to get this looked at again, but to no avail so far.

Cllr Bruce said he was pleased to report that EDDC are going to pioneer a new method of sea defence in the coming months. Instead of using steel to reinforce concrete defences, the engineers will be using basalt instead, thereby offering a far more sustainable form of defence work for our sections of coast prone to erosion that need defending.

And finally…… for those who like their fish, Gilthead Bream have been around for some time from our fishmongers, and are mostly farmed fish from the Mediterranean. However, this fish has recently been extending its northern range into many of our estuaries and coastal waters, often staying longer with each passing year. This is perhaps one of the tastiest fish of the bream family and well worth trying, especially if caught locally. Maybe a small silver lining to climate change?

Cllrs Twiss and Bruce left the meeting.

69/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

None. 

• To receive an update on Highways

26 September – 21 October Hayne Lane closed for construction of new retaining wall; a diversion will be in place via Devonshire Road, Sidmouth Road and Beech Walk.  (Revised dates.)

21 November Jurassic Fibre will be carrying out telecom works for two days on Hayne Lane.  Closure north of old A30 junction to Weston 1900–0700 nightly.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

None.  The Chair said it was essential to review the play area items in the coming months to see if the proposals are fit for purpose.

• To receive an update on public transport

19– 23 September railway line closure between Axminster and Pinhoe; a bus replacement service will be in operation between Axminster and Exeter St David’s.  Cllr Orchard added that there are proposals to introduce a nationwide capped bus fare.

• To consider climate change measures within the parish

Cllr Rowe said EDDC would be holding a public event to demonstrate details of a preliminary plan to rewild part of the land along Old Elm Road, from 2-4pm on 13^th September. 

ACTION: Cllr Twist to follow up her enquiries about EV charging points.

• To consider parish council support for scam awareness and security

Cllr Twist said scammers are currently using the hike in energy prices as a way to defraud people, sending out letters asking people to call a Freephone number for help. 

• To consider limited residential development in the parish

Cllr Valentine reported that there had been no progress.

• To consider the refurbishment and maintenance of the village play area

Cllr Walker reported that the village play area was looking tidy, following her inspection.  Members welcomed the repairs to the fence. 

ACTION: Cllr Walker to empty play area bin and speak to Len Abbott about addressing the items in the play area inspection report.  Clerk to follow up enquiry about moving a bin to Hayne Farm with EDDC, and to contact Baker Estates about requesting a post box.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman was prepared for any potential damage following the storms forecast.  Cllr Valentine reported that he had spoken to Len Abbott regarding the Dark Lane resurfacing, which has changed the profile of the lane. 

ACTION: Cllr Rowe to investigate funding with highway maintenance community enhancement fund. 

70/22     To receive a report from the Chair

The Chair said she would be completing a grant application to ask for support for the community kitchen, which has got off to a flying start.  Cllr Fowles agreed to take on responsibility for the parish council’s proposal to request a permissive path between Goldcombe and Hayne Farm.

ACTION: Clerk to provide figures for community kitchen application.

71/22     To approve the September payments and to note the current bank balance

Members resolved to approve the following payments:

1189      F Clampin            £228.74 Clerk’s salary

1190      Michael Poll        £65        Grass cutting, inv. ref. 10161

1191      Len Abbott          £224.75 Lengthsman work, 15½ hrs July 2022 @£14.50 / hr        

1192      Len Abbott          £11.54   Lengthsman expenses July, petrol    

1193      Len Abbott          £43.50   Lengthsman work, 3hrs August 2022 @£14.50 / hr          

1194      Len Abbott          £9.56     Lengthsman expenses, petrol            

DD         NEST                   £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £24,542.03 (which includes approximately £7,000 in the business reserve account).  The clerk said the second half of the annual precept had been received.

72/22     To update the parish council’s banking policy and the existing bank mandate

The clerk said the process to change the banking mandate online had run aground due to technical problems, and it would be necessary to print out the mandate and fill it in by hand.  Nat West was unable to print the mandate.

ACTION: Clerk to ask Cllr Twist or Orchard to print.

73/22     To review the items highlighted in the annual internal audit report, 2021-22

Members discussed the items, and the clerk agreed to carry out the following actions:

AGAR – clerk to examine auditor’s official template for accessibility, and also for displaying year end totals.

Bespoke council email addresses – clerk to investigate how to secure a .gov email address / ask Clare Bryden.  

No official reserved funds listing – members to review funding allocations over the next few months

Insurance cover for the lengthsman is unusual.  No action to take, but check Michael Poll’s insurance. 

Asset register total – clerk to complete. 

74/22     Clerk’s Report

ACTION: Clerk to investigate whether any work is likely to be carried out on the barrier by Riverside Cottages.

75/22     For information only; items for the forward agenda

Internal audit report 2021-22; decorating bus shelters

76/22     To consider any late entry correspondence

The clerk said she would enquire as to whether the parish council could return to the parish room for meetings.

77/22     Date of next two meetings  

6th October and 3rd November 2022. 

There being no further business, the meeting closed at 2045 hrs.

Chair…………………………………….

6th October 2022

Held in Gittisham Parish Room

Present:

Village ward: Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Fiona Clampin (clerk)

Apologies for absence: Cllr C Hall (Chair), Cllr M Walker, Cllr Alasdair Bruce (EDDC), Cllr Phil Twiss (DCC), PCSO Darren England

1.        To receive and accept apologies

Apologies were received and accepted.

2.        To receive declarations of interest

None.

3.     To consider the following planning applications:

a) 22/1718/FUL Westgate Gittisham EX14 3AU – Erection of solar panels on existing pool house/garage roof and erection of summer house

b) 22/1622/FUL Kings Arms Farm Nags Head Road Gittisham EX14 3AP – Construction of a two storey 18-unit residential home for vulnerable people

c) 22/1600/FUL Land Adjacent To Hamlet House Nags Head Road Gittisham – Extension of an existing commercial building on the land north of Hamlet House

d) 22/1197/FUL Curlditch House Gittisham EX14 3AE Proposed siting of 5 no. Shepherd’s Huts in the field southeast of Curlditch House (change to heritage statement)

Members resolved to have no objection to a), b) and c). 

Regarding d), members agreed that in spite of the appearance of a heritage statement as requested by EDDC’s conservation officer, there was no change to the parish council’s position on this application (cf. minute ref. 52/22).

4.     To approve the following payments:

Members resolved to approve the following payments:

1187       Michael Poll          £65         Grass cutting, inv. ref. 10173

1188       Michael Poll          £560         Repairs to play area fence as approved, inv. ref. 10174

There being no further business, the meeting closed at 1145 hrs.

Chair…………………………………….

1st September 2022

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 5TH JULY 2022

in Gittisham Village Hall

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Cllr Phil Twiss (DCC), Graham Hutton (Baker Estates), Fiona Clampin (clerk)

Apologies for absence: Cllr Alasdair Bruce (EDDC), PCSO Darren England

45/22        To accept and approve apologies

Apologies were received and accepted.

46/22        To confirm the minutes of the meeting held 9th June 2022

The minutes of the meeting held on 9th June 2022 were confirmed and signed by the Chair. 

47/22        To receive the Beat Manager’s Report

April 2022 – 1 x shoplifting, Devonshire Road.

48/22        To receive declarations of interest

None.

49/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said EDDC’s Local Plan is going through the assessment stage.  The strategic planning committee will present its proposals for the main settlements including Honiton at a meeting on 9^th August.  Cllr Valentine said that with no parish council meeting in August, he would refer to the Chair and Vice Chair if any GPC representation at this meeting is necessary.

50/22        Reports from County Council and District Council representatives

Covid update

Cllr Twiss said the increase in Covid cases is being attributed to the new faster-spreading BA.4 and BA.5 sub-variants of Omicron, which make up more than half of new infections in England, and more people mixing socially.  While the new sub-variants are more transmissible, it is not having the same health impact. So while we are seeing a slight increase in the number of people in hospital with COVID-19, we are fortunately not seeing an increase in those patients in High Dependency Units.

National advice has not changed. If you have symptoms of a respiratory infection, such as COVID-19, and you have a high temperature or do not feel well, try to stay at home and avoid contact with others.  Face coverings are no longer mandatory in health settings, such as GP surgeries or hospitals.  But there are situations where people should consider wearing them e.g. when visiting the GP or hospital, where you are more likely to be in contact with vulnerable people.

The government’s spring booster vaccinations are still available for the moment, and there will be vaccination clinics available over the summer. An autumn booster for vulnerable groups will also become available.  Testing is no longer expected for most people, although it is required for people who are clinically vulnerable in order to access other treatments. However, if people still have any test kits, they could use them ahead of situations where they know they’ll be in close contact with vulnerable people.

Simple hand hygiene is also still important, not just to protect from coronavirus, but also for fighting other infectious illnesses. It’s a simple precaution, but still highly effective.

Shop Local

The results of a Devon-wide consumer survey reveals that 88 per cent of local people try to buy Devon-sourced goods whenever possible, which presents a huge opportunity for local businesses.  While still relatively early days, the ‘Made in Devon’ scheme, see https://www.madeindevon.org.uk/ is beginning to get up a head of steam, where businesses can advertise that they are a trustworthy business supplying Devon-sourced products whenever possible, and that those claims have been vetted by trading standards. Membership is also available to Devon-based companies in other sectors including retail, arts, and other services.

The idea of ‘Made in Devon’ is to encourage consumers to keep buying quality local products and services, to bring long-term, sustainable prosperity to the region and to help in the region’s economic recovery.  This is being done by encouraging sales and consumption of the incredible range of quality products and services which we have in Devon, supporting local businesses, and establishing Devon as a source of quality local products and services.  Supporting local keeps money in the community, as local businesses have lower overheads such as transportation, which, in turn is better for the environment.  It could be the farm shop down the road, the local producer of skincare and bath products, who lives next door etc; buying local helps them and their businesses survive, but it also helps avoid the supply issues that have been experienced by many national retailers.  Maintaining local supply lines between producers, restaurants, schools, and hospitals for instance, it creates jobs and if businesses can demonstrate that its goods are local it will give confidence to the consumer. 

Jobs in Devon

There remains a shortage of people to work in all sectors in Devon, and the Devon Jobs website https://www.devonjobs.gov.uk/ shows a wide range of opportunities in full-time and part-time employment. Much of the shortfall in people available to work is due to people taking planned or early retirement.

Many posts in the health and social care sectors remain unfilled, in some part due to the lack of affordable housing, and DCC is working with district councils to try to address this problem.

Integrated Care System

The very recent launch of the ‘One Devon’ integrated care system, see https://www.icsdevon.co.uk/ is sure to have passed by many people, but is the biggest shake up of health and care systems in my lifetime.  The Integrated Care System for Devon (ICSD) is a partnership of health and social care organisations working together with local communities across Devon, Plymouth and Torbay to improve people’s health, wellbeing and care.  Put simply, it is a more joined-up approach to improving how people are cared for from G.P. to acute hospital services, to help at home.

In his absence, Cllr Bruce sent the following report: “I have been asked to send a statement to the planning inspector ahead of his/her deliberations on the appeal submitted by Peter & Ann Stansell.  I’m hoping to make the case and demonstrate that local planning restrictions can often be out of step with the reality of community needs, given the rapid change of pace currently impacting our lives.

The condition of the Church Mead bridge was brought to my attention by Maggie Walker.  l was able to get a district surveyor out rapidly to assess the issue with result that a temporary metal plate is to be installed to maintain access until a more permanent repair can be affected. The issue of responsibility for repair is also being looked into, so that everyone knows where they stand for this, and any future repairs when they are needed. I believe that EDDC has been slow to respond to the original complaint over the deteriorating condition of the bridge, but that future reporting of problems will be actioned a lot quicker.

Around the district.

Don’t forget to claim your council tax energy rebate. So far £6.2 million has been paid out in East Devon by the government to help offset the spiralling energy costs.

It is with sadness l have to report that a spate of vandalism and graffiti has hit a number of our coastal towns. Sidmouth has seen damage to public toilets, and Exmouth has seen a skate park defaced plus excessive litter on its beaches. It is to be hoped these are isolated events but, as is always the case, there is a financial cost to be borne by the district and eventually us all.

In an ironic twist of fate, there has been a large increase in sightings of migrating red kites into our district just as we are preparing to export some chicks to Spain. Along with the growing success of the reintroduction of the magnificent white-tailed eagle, the return to our skies of these fabulous raptors is a welcome site. Although, of course, not everyone appreciates these birds as was so fatally demonstrated by the possible deliberate poisoning of two eagles in Dorset last year. However, with proper information and education, the potential impact of these birds on our farming and hunting communities can be managed.”

51/22        To receive an update on Hayne Farm from Baker Estates

Graham Hutton (Baker Estates) ran through the outline application BE has submitted for 37 homes adjacent to the current Hayne Farm development.  The principle of the site appears shaded green in the EDDC Local Plan.  Mr Hutton said there had been consultation with local people, which resulted in some changes to the masterplan including the resiting of a pumping station.  Mr Hutton said the S106 figures are yet to be clarified by officers, so the affordable housing percentage is still to be defined because of this.  If it was an allocated site, it would carry a 25% affordable housing element.  Cllr Twiss asked if BE would be working with Sovereign to deliver the affordable housing, but Mr Hutton said a call-out for providers would happen if and when planning permission is granted.  Mr Hutton said he would check the number of completions, and also for an update on the play park.  The playground equipment has been installed, but it is still enclosed by a fence because of seeding.  Mr Hutton also promised to investigate the situation with pavement parking.

Cllr Twiss left the meeting.

52/22     To consider the following planning applications:

a) 22/1197/FUL Curlditch House Gittisham EX14 3AE Proposed siting of x5 Shepherd’s Huts in the field southeast of Curlditch House

b) 22/1322/MOUT Land at Hayne Farm Hayne Lane Gittisham Demolition of existing farm buildings and redevelopment for up to 37 dwellings, formation of access, associated infrastructure and open space (outline application seeking approval of details of access only)

Members expressed concerns about a), concerns which have been voiced by parishioners and the council has also encouraged them to make their own comments on the planning application.  Curlditch House and the cottages at Riverside are part of the Conservation Area and are particularly noted in their Listing (Listed Buildings) for their character and setting as a group of buildings. Disruption to this should not happen and the addition of mobile holiday accommodation in the grounds of Curlditch would affect the character of this area and their setting. The main house at Curlditch currently enjoys an open view to the grounds in front of it and the proposal would include planting to screen the house from the holiday homes. The Parish Council suggest that the proposed mobile holiday homes could be incorporated within the main area of the Pig Hotel at Combe House, where there are already garden buildings and car parks.

The parish council is always aware of the impact of any development on climate change. These units will be available year-round and yet there appears to be little to minimise the impact on the climate of heating them. There will hopefully be electric car charging points at the car parks, which is good to hear.  The additional five cars visiting the hotel is also significant and the people staying in the huts will want to drive their cars to the hotel to get meals, use the spa facilities, etc.

Sewage capacity has been a problem since the hotel expanded from Combe House Hotel to The Pig. There has been an ongoing sewage leak problem by the village bridge. It is under control now but there is a sensor at the manhole there.  The planning application talks about the area being in use at the moment as access across the area from the staff car park via a footbridge. This is incorrect and implies that there is already regular use of this area, as well as the chickens. There is no staff car park and no footbridge here.  Although the lighting at the huts has been recommended to be restricted because of bats, there will be outside lights and also inside the vans. The village is special in having no street lights and the skies here are jaw-droppingly dark. Any extra lighting is a shame.  If the development were to go ahead, the Council would like to see some apple trees planted in that area, as it used to be an orchard.

Regarding b), councillors did not object to the outline application, but had concerns about highways, the impact on the junction with Furze Close and increased traffic passing underneath the railway bridge.  They were puzzled by EDDC’s proposal to develop Devonshire Road further as employment / industrial land, so close to residential.  Cllr Valentine advised that this is not usually considered to be a favourable mix, and members agreed they would like to see a proper assessment carried out. 

The clerk read out a message from a Hayne Farm resident objecting to the outline application.

Graham Hutton and Cllr Valentine left the meeting.

53/22     To receive a proposal from Gittisham Community Kitchen to support a weekly evening meal for residents

Members discussed the proposal in relation to the annual budget, and resolved to award the project £250 towards the cost of hiring the village hall.

54/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

None.  Cllr Orchard agreed to investigate the additional building which had appeared on the corner of Devonshire Road.

• To receive an update on Highways

Cllr Orchard reported that EDDC has promised Cllr Twiss that the grill on Old Elm Road balancing pond will be cleared in October, once animals have finished nesting.  The landslip in Hayne Lane has been temporarily supported with ballast.  Also on Hayne Lane, the hedgerow and trees from the railway bridge to Devonshire Road have been butchered down to about 3ft and the site on that corner has been cleared.  The road past Pomeroy Lodge will be closed 26th –28^th July for resurfacing.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

None.

• To receive an update on public transport

Cllr Orchard said Stagecoach had announced it would be issuing a revised timetable for the 4a/b bus, to be replaced by the new 44 service at the end of July, but there was no detail yet on how this would affect the parish.

• To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said the defibrillator is now live, all the leaflets have been distributed, with Sovereign Housing and Baker Estates being provided with a stock to be included in new residents’ packs.  Over the coming weeks she will ask if any of the residents wish to attend an awareness session provided by Community Heartbeat.  Baker Estates have offered the use of the sales office for the session(s). 

• To consider climate change measures within the parish

Cllr Rowe distributed details of a preliminary plan by EDDC to rewild part of the land along Old Elm Road, which was welcomed by members.  The district council will apply for funding, which if approved could lead to the creation of a small wetland area and pond, among other things, where residents can help nature recover and enjoy the subsequent benefits.  Cllr Fowles asked about overgrown hedges in the area.

• To consider parish council support for scam awareness and security

Cllr Twist said “authorised push payments” scams have increased by 46% in a year.  Such scams are costing £500 million and affect 200,000 people.  Investment fraud costs £166 million, and romance fraud £3 0million affecting 3000 people.  She said the UK has the unenviable title of fraud capital of the world, and there is not enough resources put into prevention. Companies are not required to inform people if they have had a data breach, so your details may have been taken even if you have done all you can to protect yourself.  It is worth checking on https://haveibeenpwned.com/

• To consider limited residential development in the parish

There was no update on this.

• To consider the refurbishment and maintenance of the village play area

Members resolved to appoint Michael Poll to carry out the repair to the fence and two wooden gates, replacing the current structures which have been damaged.  The clerk advised that fluctuating costs might result in changes to the quote of £540, and there could be a delay in sourcing the large gate due to current supply issues.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said she would speak to the lengthsman about the play area safety report. 

55/22     To receive a report from the Chair

The Chair said it was great that the defib project has finally been completed and the council will support whatever is needed to ensure training is available. She thanked Cllr Twist on behalf of the parish.  We must spend some time over the summer thinking about how to spend the playground money and make a start on this as an autumn project. It’s been difficult to progress with Covid and now builder limitations and so it’s time to re-assess our playground needs and be sensible about what we can deliver.

She said she had been contacted by neighbours about the Curlditch planning application which had led her into fascinating reading about EDDCs policy on mobile holiday homes.  She had also been contacted about the proposed-but-denied footpath from Hayne Farm to the village, connecting the two halves of the parish. There is definite support for it within the community and perhaps there is a better route for it which the landowner would support.  The Chair said she felt the parish council should take this forward. 

We will not be meeting in August, so please do have a happy summer but also keep up the good work in all that you are doing for our parish. It is appreciated!

56/22     To approve the July payments and to note the current bank balance

Members resolved to approve the following payments:

1178       F Clampin             £230.10 Clerk’s salary & expenses (stamps)

1179       Michael Poll          £65         Grass cutting, inv. ref. 10161

1180       Michael Poll          £65         Grass cutting, inv. ref. 10163

1181       Honiton Glass          £143.16         Telephone box repair

1182       Gittisham Parish Hall          £20         Hall hire, June & July 2022

1183       F Clampin             £228.74 Clerk’s salary (as no August meeting)

1184       Len Abbott           £159.50         Lengthsman work, 11xhrs May 2022 @£14.50 / hr      

1185       Len Abbott           £9.86   Lengthsman expenses, petrol      

1186       Gittisham Parish Hall    £250       Hall hire, Gittisham Community Kitchen

DD          NEST                     £22.86   Clerk’s pension (5% employer, 5% employee)

DD          NEST                     £22.86   Clerk’s pension (as no August meeting)

Members were informed that the current bank balance stands at £21,611.38 (which includes approximately £7,000 in the business reserve account). 

57/22     To update the parish council’s banking policy and the existing bank mandate

The clerk said she would be circulating a hard copy of a new bank mandate for the authorized signatories to sign, removing David Fallows and Russell Hayman, and adding Janet Twist as an authorized signatory.  She explained that Nat West had suggested applying for Bankline for Communities, an online payments system which would not require the parish council to change the number of signatories required to authorize payments.  It uses dual authority on payments.

ACTION: Clerk to apply for Bankline for Communities.

58/22     To review the items highlighted in the annual internal audit report, 2021-22

This was deferred for discussion at September’s meeting.

59/22     Clerk’s Report

Cllr Rowe agreed to pick up the solar lights from the clerk’s house for the bus shelters.

60/22     For information only; items for the forward agenda

Internal audit report 2021-22.

61/22     To consider any late entry correspondence

None.

62/22     Date of next two meetings  

1st September and 6th October 2022. 

There being no further business, the meeting closed at 2035 hrs.

Chair…………………………………….

1st September 2022

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 9TH JUNE 2022

in Gittisham Village Hall

Present:

Village ward: Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Cllr Jake Bonetta (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr C Hall (Chair), Cllr J Fowles, Cllr M Walker, Cllr Alasdair Bruce (EDDC), PCSO Darren England

25/22        To accept and approve apologies

Apologies were received and accepted.

26/22        To confirm the minutes of the meeting held 12th May 2022

The minutes of the meeting held on 12th May 2022 were confirmed and signed by the Chair. 

27/22        To receive the Beat Manager’s Report

No crimes in the parish in April 2022.

28/22        To receive declarations of interest

Cllrs Rowe & Twist declared an interest in agenda item 10, as they are due to be reimbursed by the parish council.  Cllr Twist said she is now a member of Gittisham PCC.

29/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said he was continuing to monitor EDDC’s strategic planning committee meetings, and he thought it would be late summer before EDDC would be assessing the land which has come forward in response to their call for new sites.   

The clerk reported that EDDC had agreed that moving one of the litter bins from the Vale to Hayne Farm might be an option to help reduce dog mess, but had not heard anything more.

The clerk said the parishioner whose home was due to be refurbished by Grainger had sadly died, but the council should monitor the situation with regard to the other person living there. 

30/22        Reports from County Council and District Council representatives

Cllr Bonetta said that following the Annual Council meeting of East Devon District Council on May 19th, the council continues to work on many policies and projects affecting the entire district. Cllr Paul Arnott (Democratic Alliance Group, Coly Valley) remains as council leader, having been elected by members of every political group. The Chair of the council also remains as Cllr Ian Thomas (The Independent Group, Trinity), achieving unanimous support alongside the continuing Deputy Chair, Cllr Val Ranger (Democratic Alliance Group, Newton Poppleford and Harpford).

Due to the ongoing Parliamentary by-election for Tiverton and Honiton and his affiliations to the Labour Party, although not a candidate, Cllr Bonetta said this report will be purely factual and based on the work of himself as a Ward member and the work of the wider council. He wished everyone a happy belated Queen’s Platinum Jubilee and said he was glad to hear of the successes of the village’s events.

Ukrainian refugee resettlement

As of the EDDC Annual Council meeting on May 19th, 95 sponsor households for Ukrainian refugees have come forward in East Devon, with an estimated 300 refugees to be housed in these properties. Following the meeting of Cabinet on 8^th June, wraparound support is also beginning to be provided and funded by East Devon District Council alongside Citizens Advice, on top of the Environmental Health and other work the council has already been undertaking as per national Government guidance.  The Homes for Ukraine scheme is still open for applications, meaning potential sponsors are still able to come forward and record their interest in supporting the housing efforts. If you are interested in getting involved, please visit https://www.gov.uk/register-interest-homes-ukraine

Flood drain clearance

Following a meeting with the EDDC StreetScene Area officer, Barry Maher, on Tuesday this week, Cllr Bonetta reported that the flood drain on the border of the Vale ward by Cherry Close is due to be cleared and works carried out within the coming few weeks. These works will alleviate the pressures on the storm overflow drain, clear the blockages on the drain itself and will also see the clearing of dense overgrowth alongside the stream to help support drainage of flood water.  Cllr Orchard said he had reported this some time ago as a matter of urgency, as it is holding back the water level which is usually lower.  Cllr Bonetta said he would ensure this work is carried out in a timely manner.

East Devon Together month

EDDC is currently running a month-long event celebrating the work of environmental volunteers across the district, representing the first time such an EDDC event has been organised to support the work of various groups and projects across East Devon. As part of this month, events have been organised across the district relating to plastic reduction, plant growth and rewilding, and energy advice to name a few.  If you are interested in getting involved with the various projects being organised across East Devon, or just want to know more about the month-long project, please visit the council website here: https://eastdevon.gov.uk/climate-change/east-devon-together/ Cllr Bonetta thanked the EDDC Climate Change Officer, Catherine Causley, for her tireless work in organising this fantastic celebration.

Community Buildings Fund

A new round of EDDC’s Community Buildings Fund is open for applications to help fund capital projects or refurbishments for village halls, shared community spaces or community shops. The scheme has proven to be very successful across the district, with schemes funded in the last financial year in Branscombe, Lympstone and Northleigh.  The closing date for the current round of applications is Monday 27th June 2022. If you would like to know more about the scheme and how to apply, please visit the following website: https://eastdevon.gov.uk/community-buildings-fund/

Cllr Twist said letters had gone out to those residents who do not pay their council tax by direct debit to explain how the energy bill rebate will be paid to them.  Around 80% of households in East Devon already pay their council tax by direct debit and will have received the payment into their bank account without needing to take any action.  But those who do not currently pay their council tax through this arrangement will need to go through a claims process for the rebate.  Councillors agreed the wording of the letter could be confusing, and urged anyone struggling to understand the process should call East Devon’s Customer Service Centre on 01404 515616.  The clerk reported that finding that number on EDDC’s website was not obvious, and members agreed this was a concern for those needing to speak to somebody.

ACTION: Clerk to write to EDDC chief executive to express the PC’s concern over a lack of telephone numbers on the council’s website.

Holiday Activities & Food Fund 2022

Cllr Twiss said he was very pleased to say the Holiday Activities & Food programme for summer has been published on the DCC website, where there are 61 approved providers across Devon delivering 44,000 places across the county for children on benefit-related free school meals [FSM] and they all include a hot meal. See https://www.devon.gov.uk/educationandfamilies/family-support/haf-programme  

The aim of the scheme is to support children to eat more healthily, be more active over the school holidays and have a greater knowledge of health and nutrition as well as be more engaged with school and other local services.  The children who take part will enjoy fun and enriching activities in a safe and sociable environment and have the opportunity to develop new skills or knowledge and try out new experiences. This could include physical activities such as football, table tennis or cricket; creative activities, for example, putting on a play, junk modelling or drumming workshops or other experiences like a nature walk or visiting a farm.  At least one meal per day will be included and the children will improve their knowledge and awareness of healthy eating. The scheme aims to help families develop their understanding of nutrition and food budgeting.  There is an extended criteria so 15% of the fund can be used for children outside of the FSM criteria.

The fund is for children aged 5-16 across Devon and £1.8 million is allocated from the DFE to deliver this project.

Fostering in Devon

Part of the services DCC operates is the county-wide fostering service, which is often and quite unintentionally overlooked by many people, unless they have some sort of involvement with fostering.

DCC needs more foster carers across Devon for the 800+ children in the council’s care. They are particularly keen to hear from people with the knowledge and skills to care for teenagers and young people with complex and challenging needs.  All foster carers receive exceptional support and training as well as competitive rates of pay. Fostering is a big commitment for any household, but DCC is confident that the right people will find the rewards worth it. If you think you have or anyone you know has the skills and compassion needed, please get in touch for an informal, in confidence chat on 0345 155 1077 or email  

Below is an example of how mainstream fostering works: this is the most common form of fostering and means giving a child or young person a safe place to stay, perhaps for a night or two whilst their family are helped to resolve their problems, through to a longer-term or even permanent arrangement.  You can also be asked to offer on-going support to a family or another foster carer by looking after a child on a regular basis, say one or two weekends a month. If you have the space, you can look after brothers and sisters who would otherwise be separated.  In some cases the child will wish to stay in touch with their birth family, you will be providing the safe and stable environment which makes this possible.  Some foster carers provide round-the-clock care, helping children with the most challenging behaviour to find a safe haven, a supportive family, and a place in society. This level of foster care comes with additional support, training and higher rates of pay.  There are times when you may be asked to provide respite care.  Respite care helps ease situations where a parent has a long-term illness, or it can give families time to repair relationships before a permanent breakdown occurs, or it can provide support to another foster carer as required.

Post-Covid Economic Recovery

The economy looking forward for Devon is a potentially mixed picture, with ongoing Covid-19 impacts on the economy, rises in the cost of living and the Russian invasion of Ukraine creating global uncertainty, particularly in energy markets.  There has, however, been some recent good news over the past two years, some of which are in the wider Exeter area ‘sub-region’ not far from us, said Cllr Twiss. Below are a few highlights in a wider Devon context where the positive economic effect is likely to be felt county-wide as we continue to recover:

 • Irish-owned Exeter Aerospace taking over Flybe’s aircraft maintenance facility at Exeter Airport and immediately advertising for 100 aircraft mechanics, engineers and aviation professionals

 • Designation of Plymouth and South Devon as one of eight Freeport sites. Plymouth and South Devon Freeport is to begin operating in 2022 and has the potential to generate 3,500 jobs and add £400 million GVA into the local economy. The Freeport contains three main sites: Langage Energy Park, Sherford Employment Zone and South Yard in Devonport, areas where businesses will benefit from more generous tax reliefs, customs benefits and wider government support

• Government infrastructure funding including £60m upgrading the A361 North Devon Link Road, improvements to the A303 route into Devon, £40m of funding reinstating passenger services on the Okehampton to Exeter line (implemented ahead of time and under budget), and £38m of funding to upgrade the A382 between the A38 and Newton Abbot

• Further £5m of development partnership funding over 3 years towards re-opening stations in Cullompton and Wellington in Somerset to help reconnect local communities and support regional growth with potential for the projects to be completed during 2025

 • The sector specific Airport and Ground Operations Support Scheme (AGOSS) was extended 6 months to 31 March 2022 with domestic air passenger duty reduced from £13 to £6.50. Exeter airport has fully restarted operations and currently expects about 500,000 passengers in 2022, compared with 1m in 2019 before the pandemic.

In his absence, Cllr Bruce sent the following report: “I hope all your jubilee events were not disrupted by weather and went as planned.

Since requesting that EDDC officer contact with the parish committee also includes me, l believe it is now working better than before, and allows me the opportunity to contribute in real time with both the officers and parish. This also means l can fulfil one of the requests made of me from one of my other parishes to update the committee in between meetings rather than include it in my monthly report. It may still take time to bed in, but I’m confident this will generate a better flow of information in both directions between us.

It seems jubilee events and planning at EDDC have meant that l have little to report this month.  Not directly linked to Gittisham, but worthy of note is an update on the flooding works in Feniton.  It was great news to hear we now have a firm time frame for the flood alleviation scheme to get underway. Let’s hope these works will bring to a close a very stressful and damaging chapter in the history of Feniton.

Finally, and with some sadness, l feel l have to point the committee in the direction of a link from a recent press story from Radio Exe http:/www.radioexe.co,uk/news-and-features/local-news/east-Devon-council-bust-up-at-top/  I say sadness because l feel that it’s not relevant whether you are in power or in opposition regarding your district council being portrayed in this way. You are free of course to make up your own minds, but it may go some way to underlining the difficulties and frustrations I am experiencing trying to discharge my duties as your councillor.”

Cllrs Bonetta and Twiss left the meeting.

31/22        To receive an update on Hayne Farm from Baker Estates

The clerk said there had been a delay in Baker Estates submitting the planning application, and they would provide an update once this has been sent to EDDC.

32/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

22/0195/VAR | Removal of Condition No. 2 and 3 of Secretary of State’s Appeal Decision ref: APP/U1105/C/16/3146168-73 dated 14/07/2017 (East Devon ref: 13/1661/FUL dated 04/02/2014) to allow for permanent use of the land for the siting of a mobile home and touring caravans and their use for residential purposes. | Land SW Side Of Weston Lane Road From Weston Cross To Cherry Bridge Weston EX14 3NY.  Approval with conditions.

• To receive an update on Highways

Cllr Orchard reported that the grill on Old Elm Road balancing pond has still not been cleared. 

Although outside the parish, people should be aware that a portion of the A35 going out of Honiton towards Axminster would be completely closed 27th June – 11th July.  Cllr Orchard also reported that some work would be taking place on the road past Pomeroy Lodge, 26th –28^th July, but there was no information yet as to what kind of work this will be.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

ACTION: Cllr Orchard to check time scales for spending S106 contributions.

• To receive an update on public transport

Cllr Orchard said the Vale bus shelter was once again full of discarded items.

• To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said the new defibrillator had been installed but was not yet live.  There will be a photo opportunity with Baker Estates and Sovereign Housing on Monday 13^th June, accompanied by a press release.  Cllr Twist added that the leaflets were ready to be circulated, and future residents will receive a leaflet in their welcome pack. 

• To consider climate change measures within the parish

Cllr Twist reported that EDDC is planning to install 15 EV charging points in public car parks across the district.   

• To consider parish council support for scam awareness and security

Cllr Orchard said he had personally experienced two scams recently, but he was not taken in by them.

• To consider limited residential development in the parish

Cllr Valentine said the Gittisham Community Land Trust would be holding an AGM on Thursday 16th June at 7.30pm in Gittisham Village Hall.

• To consider the refurbishment and maintenance of the village play area

The clerk reported that she had contacted three local tradespeople to quote for work to the damaged fence, but had not received any bids so far.  Members suggested other tradespeople to contact.  Cllr Rowe said he had looked at the work needed to the telephone box, and felt that it was beyond what he could provide.  Members resolved to ask Honiton Glass to repair the telephone box, as the most cost-effective quote at £143.16 inc VAT. 

ACTION: Clerk to contact three other suppliers for fence repairs.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

In her absence, Cllr Walker sent a report to say that she would check the Gittisham Vale and Hayne Farm walk ways.  She was aware of a few stinging nettles overhanging the walk through by the locked gate, opposite Hayne Farm.  Len Abbott has been busy strimming grass banks. 

33/22     To receive a report from the Chair

In her absence the Chair sent the following report: “Sorry to be missing the meeting this month. Thank you Janet for taking over.  I have no news or updates, just a big thank you to all those involved in the jubilee events last weekend. There was a good turnout from the Vale and Hayne Farm and it was lovely to see so many people enjoying themselves. The first of many parish social gatherings at the hall this summer, hopefully. The Village Hall Committee are very short of members and are in desperate need of a hall bookings clerk and a treasurer. Neither are onerous roles, but due to resignations the positions do need to be filled ASAP. Please spread the word.

Can I also add that we need to sort out our village playground a bit. The plastic fence replacement, corner fence and various safety report works should be done soon, preferably this month, before the school holidays.”

Cllr Rowe asked if the Gittisham Fete was likely to be scheduled this year.  Members agreed it was short notice to try arranging a fete for September, so Cllr Rowe agreed to get the ball rolling for next year by setting up a working group.

34/22     To approve the June payments and to note the current bank balance

Members resolved to approve the following payments:

1167       Carol Hall             £442.74 Jubilee weekend food & associated items

Cllr Rowe left the meeting.

1168       Alex Rowe            £50 Jubilee weekend disco

Cllr Rowe returned to the meeting.

1169       F Clampin             £231.73 Clerk’s salary & expenses (stamps)

1170       DALC                    £18         Being a Good Councillor, 1 x session @£18 each inc. VAT       

Cllr Twist left the meeting.  Cllr Valentine took the chair.

1171       Janet Twist            £171       Reimbursement for payment to Sidmouth Print for x500 defib leaflets 

Cllr Twist returned to the meeting and resumed the Vice Chair.

1172       Michael Poll          £65         Grass cutting, inv. ref. 10149

1173       Michael Poll          £65         Grass cutting, inv. ref. 10157

1174       Len Abbott           £58         Lengthsman work, 4xhrs April 2022 @£14.50 / hr      

1175       Len Abbott           £58         Lengthsman work, 4xhrs May 2022 @£14.50 / hr      

1176       Len Abbott           £33.54   Lengthsman expenses, petrol & nylon line      

1177       Alison Marshall    £150       Internal audit 2021-22

DD          NEST                     £22.86   Clerk’s pension (5% employer, 5% employee)

Members resolved to approve the clerk’s request to readdress cheque no. 1166 to her, as she will pay for the bus shelter solar lights by personal credit card.  (Following the meeting the clerk circulated details of this payment to members.)   Cheque number 1165 for £500 made out to Gittisham Village Hall will be cancelled, and instead £442.74 will be paid to Carol Hall to reimburse her for the jubilee weekend food and sundry items, and £50 to Alex Rowe for the jubilee disco.  Members were informed that the current bank balance stands at £22,807.46 (which includes approximately £7,000 in the business reserve account). 

35/22     To receive and note the annual internal audit report

Members noted the annual internal audit report.

36/22     To approve the annual governance statement 2021-22

Members resolved to approve the annual governance statement 2021-22.

37/22     To approve the 2021-22 accounting statements

Members resolved to adopt the 2021-22 accounts.  Prior to the meeting, the clerk circulated the accounting statements.  The parish council ended the financial year on 31st March 2022 with a balance of £21,942.80 (inc. £7,031.06 in business reserve, with £0.70 interest accumulated this year).  There is VAT to be recovered of £609.40. 

ACTION: Clerk to draw up list for the next meeting of items to be addressed by the audit report.

38/22     To consider the criteria for meeting exemption from the annual limited assurance review 2021-22, and approve the exemption certificate

Members agreed the criteria had been met, ie that during the financial year 2021-22 the higher of the parish council’s gross income or gross annual expenditure for the year did not exceed £25,000.

39/22     To set and approve the period for the exercise of public rights 2021-22

Members approved the period for the exercise of public rights to extend from 13^th June to 22^nd July 2022.

40/22     To consider changes to the parish council’s banking policy

Members resolved to change the banking mandate to remove David Fallows and Russell Hayman, and add Janet Twist as an authorized signatory.

ACTION: Clerk to enquire how Nat West manages payment authorization for online banking.

41/22     Clerk’s Report

The clerk said she was unlikely to make the meeting scheduled for 7^th July, and would circulate possible dates.

42/22     For information only; items for the forward agenda

Internet banking policy. 

43/22     To consider any late entry correspondence

Members resolved to delegate the decision on planning application 22/1197/FUL – Curlditch House to the Chair, Vice Chair and one other councillor so that there is more time to consider the application and meet the deadline, which falls before the next parish council meeting.

44/22     Date of next two meetings  

July & August meetings 2022 tbc. 

There being no further business, the meeting closed at 2110 hrs.

Chair…………………………………….

5th July 2022

GITTISHAM PARISH COUNCIL

MINUTES OF THE ORDINARY PARISH COUNCIL MEETING

HELD ON 12^th MAY 2022

in Gittisham Village Hall

Present:

Village ward: Cllr C Hall (Chair), Cllr D Valentine, Cllr M Walker, Cllr A Rowe

Vale ward: Cllr J Twist, Cllr J Fowles

In attendance: Cllr Alasdair Bruce (EDDC), Carly Wyman (Jurassic Fibre), Fiona Clampin (clerk)

Apologies for absence: Cllr P Orchard, Cllr Phil Twiss (DCC), PCSO Darren England

1/22        To elect a Chair

Cllr Valentine nominated Cllr Hall for election as Chair for 2022/23.  This nomination was seconded by Cllr Rowe.  A roll call of members present at the meeting was then taken.  It was then resolved by a unanimous decision that Cllr Hall be elected Chair for 2022/23 of Gittisham Parish Council. 

2/22        To elect a Vice Chair

Cllr Valentine nominated Cllr Twist for election as Vice Chair for 2022/23.  This nomination was seconded by Cllr Walker.  A roll call of members present at the meeting was then taken.  It was then resolved by a unanimous decision that Cllr Twist be elected Vice Chair for 2022/23 of Gittisham Parish Council. 

3/22        To receive the Chair’s and Vice Chair’s declaration of Acceptance of Office

In accordance with Section 83 of the Local Government Act 1972, Cllr Hall & Cllr Twist made a Declaration of Acceptance of Office.

4/22        To accept and approve apologies

Apologies were received and accepted.

5/22        To confirm the minutes of the Ordinary meeting held 7^th April 2022

The minutes of the Ordinary meeting held on 7^th April 2022 were confirmed and signed by the Chair. 

6/22        To receive the Beat Manager’s Report

The clerk provided figures taken from http://www.police.uk/ .

March 2022: 1 x anti-social behaviour, Laburnum Close.

7/22        To receive declarations of interest

None.  Cllr Fowles added that her husband is now a Honiton town councillor.

8/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said he was continuing to monitor EDDC’s strategic planning committee meetings, and he thought it would be later this year before EDDC would be in a position to determine what land would be included for new sites.   

The Chair said she had been in touch with Grainger, regarding the state of one of their properties which is home to a parishioner who will be returning there after a spell in hospital.  She said the company would be carrying out maintenance work to ensure it would be up to standard.

Following the damage to the play area fence and the telephone box in Gittisham village in April, the clerk said she had requested three quotes for the fence.  Two companies have quoted to replace the glass.  Cllr Rowe said he would investigate costs for the piece of glass.

9/22        Reports from County Council and District Council representatives

In his absence, Cllr Twiss sent the following report: DCC has received reports that fraudsters are telephoning people, pretending to be from their local council, to con them into providing their bank details. 

The callers refer to the government’s £150 council tax rebate, which was recently  introduced to help people with their rising energy bills and for some people has not yet been paid out.  Posing as a local council, they ask the person for their bank details. The DCC Trading Standards Team flagged the scam recently and said: “It’s a scam. Councils would never cold call and ask for your bank details to make the payment. Never give your bank details to a cold caller.” 

For more information about the rebate, visit https://www.gov.uk/guidance/council-tax rebate-factsheet  

Remember to be tick aware this spring and summer 

As April to June brings warmer weather it can be a great time to enjoy outdoors activities, such as a walk in one of Devon’s national parks or a cycle along a coastal  path. However, it also brings the peak of tick activity.  Ticks are small spider-like creatures, which feed on the blood of host animals, including humans. They can vary in size, from the size of a small freckle to a baked bean.  Some ticks can carry bacteria which pass diseases such as Lyme disease. Public health data shows cases of Lyme disease are significantly higher in Devon when compared with the rest of the country.  Further information can be found at https://ukhsa.blog.gov.uk/2022/04/13/what-is lyme-disease-and-why-do-we-need-to-be-tick-aware/   

Devon backs Freeport proposals

While there may well be a degree of, “how does this benefit us?” about the Devon  Freeport project, the economic spin-off is likely to spread much further beyond its borders in to wider Devon in terms of research work and high value job creation.  DCC has agreed its support for the development of the Plymouth and South Devon Freeport sites. The project has the potential to unlock £314 million of inward

investment,and create more than 3,500 jobs, building on the area’s global reputation  for marine innovation and advanced engineering.  Councillors backed proposals to borrow up to £15 million of capital investment to kickstart transport infrastructure schemes, vital to the project. And they approved DCC becoming a founder member of a company, limited by guarantee, to operate  the Freeport, alongside South Hams District Council and Plymouth City Council.  Three main sites have been identified to unlock 130 hectares of development land, to provide space for high value advanced manufacturing and logistics companies:  Langage Energy Park, Sherford Employment Zone, and South Yard in Devonport. 

Recognise the symptoms of scarlet fever and chickenpox 

Parents and carers are being reminded of the symptoms of scarlet fever and chickenpox, following a rise in cases across the country. Levels for both are what we expect to see at this time of year, but there has been an increase compared with 2021, when coronavirus restrictions kept cases below average.  Scarlet fever is usually a mild illness, but highly infectious. Symptoms include a sore throat, headache and fever, with a characteristic fine, pinkish or red body rash with a sandpapery feel. It’s important to contact your local GP or NHS 111 if you suspect scarlet fever as early treatment with antibiotics is important. Anyone diagnosed with scarlet fever should stay at home for at least 24 hours after the start of antibiotic treatment, to avoid spreading the infection to others.  Chickenpox is also highly infectious, and has a characteristic rash, with vesicles on the face, spreading down the body to arms and legs. Generally a mild illness, it can be more severe in pregnant women and immunosuppressed individuals. People with chickenpox should remain at home until they are better and the rash has gone. 

The BIG FIX returns! 

The BIG FIX returns after a two year break, on Saturday 14^th May, with one aim – to fix and breathe new life into as many broken things as possible!  Skilled menders, fixers, tinkerers and tailors from all over the country will give their time and expertise for free to help fix items that might otherwise be thrown away.  Broken clocks, jewellery, clothing and textiles, gardening equipment, broken electronics… they can all be brought in for repair.  See https://www.recycledevon.org/reuse/repair-cafe for further information on repair cafes where coming soon locally is Honiton, in addition to those already in the Blackdown Hills, Broadhembury, Sidmouth and Axminster. 

Cllr Bruce said full council met last week to discuss the issue of returning to in person meetings. Regrettably, the vote was for council to remain meeting via Zoom. The EDA believe that this is the way forward, regardless of COVID numbers, with carbon savings and better use of officer time and child care savings among the arguments presented to support this proposal. The Conservative group voted for a return to meeting in person. Cllr Bruce said he agreed with this because, whilst recognising some of the advantages of Zoom, he believed the democracy is best served by public debate in a physical forum. Council meetings are a formal affair which is not achieved by sitting in front of a computer screen with a cup of coffee and all the distractions of home life. There is also the issue of connectivity. If for whatever reason his signal goes down during a debate, he would be unable to influence the debate nor cast his vote. This denies him the right to discharge his duty as a councillor which he was elected to do, and for which he receives an allowance to offset extra expense. So, unless something dramatic occurs, East Devon District Council meetings will now remain on Zoom until October! Gittisham parish councillors resolved to support Cllr Bruce’s position on virtual meetings.

Not directly related to Gittiisham, but commuters from the village may notice the ‘beautification of our local railway stations after funding was secured by our county councillor and local groups. Monies will be spent on planting schemes to encourage pollinators and increase biodiversity, and Cllr Bruce said he had been asked in his beekeeping capacity to advise some of those involved on what plants to choose.

Jubilee Oak signs are being rolled out following the successful tree planting scheme headed up by the chair of EDDC.

10/22        To receive an update on the roll-out of superfast broadband by Jurassic Fibre

Carly Wyman introduced herself as the new Community Engagement Ambassador for the Devon area.  She explained that a new design for the plan outlining how to bring fibre into Gittisham village has been finalized.  The next step will involve approval by Combe Estate.  Barring any delays, Ms Wyman said the roll-out could be completed in the next six months.  Cllr Valentine requested information on how fibre would be brought to the village, eg along which route and where the poles will be sited.  Ms Wyman said the intention would be to position them behind properties.  She agreed to keep the parish council informed via the clerk. 

Cllr Bruce & Carly Wyman left the meeting.

11/22     To consider the following street trading renewal applications:

a)            The Codfather Fish & Chip Van, far end of Old Elm Road, Honiton, EX14 2YJ

Dates:   RENEWAL – Annual Trader – Every Saturday

Times: 16:30 – 19:00

Members had no objection to a). 

12/22     To consider a proposed Speed Limit Order for Weston, Honiton, Buckerell & Gittisham reference B18790-5922

Members had no objection to the proposed speed limit order.  Members noted Cllr Orchard’s comment that the newly installed speed signs will have to be resited. At the bottom of the diagram the presently unadopted roads of Hayne Farm estate are scheduled to be 30mph.

13/22     To consider a Schedule 14 Application (made after January 2005 by the Trail Riders Fellowship) to upgrade Bridleway No. 9,  Landscores Lane, to Byway Open to All Traffic, points A-B-C on the  proposal map HIW/PROW/22/02 

Members agreed that no further encouragement to off roaders illegally using bridleways, footpaths and private land was desirable at Westgate Common.  If this application was allowed, it would give direct access to this area and a continuation of damage and intimidation.  Members resolved to oppose this application.

14/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

1. 22/0006/LBC Westgate Gittisham EX14 3AU – Change of use of part of paddock to habitable use and construction of 3 x bay garage/outbuilding.  Cllr Orchard said he had reported this application as withdrawn at the March meeting. Mirror application submitted the same day ref 005/FUL and that was approved on 4^th April.
2. 22/0498/FUL – Shermans Farm Gittisham EX14 3AU – Construction of metal slurry store. 

Approval standard time limit.

• To receive an update on Highways

In his absence, Cllr Orchard reported that the closure on A35 Axminster Road did not take place as Highways England had “not completed their planning”. This will likely result in a closure later in the year, probably at the height of the tourist traffic!

Cllr Orchard added that spray graffiti has been appearing along Hayne Lane between Old Elm Rd and the river. Also around the Old Elm/Sidmouth Rd area.  The grill on the Old Elm Road balancing pond has still not been cleared.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair said she would look at a redesign for the play area, and members agreed it would be wise to revisit the list of items at the next meeting to ensure they were the most appropriate.

ACTION: Clerk to update Cllr Orchard.

• To receive an update on public transport

Cllr Orchard said there was no update on this.

• To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said she had circulated details of the leaflet designed to be distributed to all the homes on the Hayne Farm Estate, with a print run of 500 copies.  The design and content was approved by parish councillors. Baker Estates took the defibrillator on 25th April, for installation on Wednesday 27th April. NB Since the meeting, the defibrillator has been installed.

• To consider climate change measures within the parish

Cllr Twist reported that there had been no further update regarding the installation of an EV charging point in the village. However, EDDC has issued a car parking order amendment in relation to Electric Vehicle Parking Bays.  No vehicle can park or wait in an EV charging bay unless the vehicle is an EV and it is connected to an EV charging point via a connecting lead and is being charged. The vehicle can only be left in the bay for the period required to charge the battery.

• To consider parish council support for scam awareness and security

Cllr Twist said STOP SCAMS UK with its 159 short code number had generated 75,000 calls since it was launched in September 2021.  159 has now been upgraded to enable a major expansion of the service so it can accommodate an even larger number of the UK’s banks.

• To consider limited residential development in the parish

Cllr Valentine said he welcomed the parish council’s ongoing support.  There will be an AGM within the next month. 

• To consider the parish emergency plan

Cllr Orchard said there were no review matters to update the document.  Members resolved to approve the plan and review in 12 months. 

• To consider the refurbishment and maintenance of the village play area

Cllr Walker said she had moved one of the benches to stop it from rotting in its previous location.  She added that the owners of Eveleighs adjacent to the play area were inspecting the fence.  Members agreed the items highlighted in RoSPA’s annual safety report would need attending to, and Cllr Walker said she would speak to Len Abbott about this. 

ACTION: Clerk to remind Trim Plants in the autumn about the crab apple tree.

ACTION: Cllr Walker to discuss play area inspection report with Len Abbott.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said she would pass on the parish council’s thanks to the lengthsman for cutting back the brambles on the left hand side of the link road beyond the Forge heading east, as the growth had made walking difficult. 

15/22     To receive a report from the Chair

The Chair said the Ukrainian couple was settling into the parish, and added that other sponsors had offered to host other Ukrainian refugees.

16/22 To consider and adopt the parish council’s standing orders

Members resolved to adopt the parish council’s standing orders.

17/22     To approve the May payments and to note the current bank balance

It was resolved to approve the following payments:

1158       F J Clampin          £226.86                 Clerk’s salary & expenses (card)

1059       Playsafety Ltd     £109.20                 Annual play area safety inspection

1160       Michael Poll          £65         Grass cutting, inv. ref. 10138

1161       Michael Poll          £65         Grass cutting, inv. ref. 10145

1162       DALC                    £36         Being a Good Councillor, 2 x sessions @£18 each inc. VAT     

1163       Community First £420.44  Parish council annual insurance policy

1164       Parish hall             £30         Hall hire, Feb-April 2022

1165       Parish hall             £500       Jubilee events [receipts to be provided]

1166       Solar Centre          £139.98 Solar lights for two bus shelters

DD          NEST                     £22.86   Clerk’s pension (5% employer, 5% employee)

Members resolved to approve the clerk’s request to readdress cheque no. 1156 to her, as she had paid for the domain name renewal by personal credit card.  (Following the meeting the clerk circulated details of this payment to members.)   Parish councillors also resolved to approve a three year long term agreement for the parish council insurance with Community First, as well as the increase in pension contributions for the clerk in line with the salary increase approved in April 2022 (minute ref. 208/21).  Members were informed that the current bank balance stands at £23,672.63 (which includes approximately £7,000 in the business reserve account). 

18/22     To consider Parish Council support for the Queen’s platinum jubilee, and any funding opportunities

The Chair said excellent progress had been made so far on this project.  Local companies have offered to get involved, including a bench from Combe Garden centre, 70 souvenir drinks bottles for all the parish children from CMC Garage, the oak tree from EDDC, £100 from Blamphayne Saw Mills towards the disco, with the Parish Council £500 donation making up the other £50.  The village hall committee will use the remaining £450 for the bar and cream teas, and a barbecue if remaining funds allow.

ACTION: All members to make residents aware of the jubilee weekend events.

19/22     To consider upgrading the parish bus shelters

The Chair said a working party could be convened after the summer to refurbish the bus shelters.  Cllr Rowe presented three quotes for solar lights, and members resolved to approve those provided by Solar Centre for £69.99 each inc. VAT. 

20/22     To consider changes to the parish council’s banking policy

The clerk said Nat West had referred her to their website to download a new mandate.

21/22     Clerk’s Report

None.

22/22     For information only; items for the forward agenda

Platinum Jubilee activities; internet banking policy, annual accounts and governance statement. 

23/22     To consider any late entry correspondence

Cllr Rowe said he had observed a man on the Honiton link road with a theodolite surveying to do with the industrial land.

24/22     Date of next two meetings  

Thursday 9^th June and Thursday 7^th July 2022 at 7.30pm in the village hall. 

There being no further business, the meeting closed at 2120 hrs.

Chair…………………………………….

9th June 2022

Gittisham Parish Council

Minutes of the Parish Council meeting

Held on 7th April 2022

in Gittisham Village Hall

Present:

Gittisham Village Ward Cllr C Hall (Chair) Cllr A Rowe Cllr M Walker Cllr D Valentine

Gittisham Vale Ward Cllr J Twist Cllr J Fowles Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), two members of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr Jake Bonetta (EDDC), PCSO Darren England

Before the meeting, one member of the public explained that several large potholes had opened up.  The Chair suggested using DCC’s website https://www.devon.gov.uk/roadsandtransport/report-a-problem/

The other member of the public suggested planting a tree or bush in the rookery to commemorate the Queen’s Platinum Jubilee.

195/21   To accept and approve apologies

Apologies were received and accepted. 

196/21   To confirm the minutes of the meeting held 3rd March 2022

The minutes of the meeting held on 3^rd March were confirmed and signed by the Chair. 

197/21   To receive the Beat Manager’s Report

Feb 2021: 1 x violence & sexual offences, Cypress Close

198/21   To receive declarations of interest

None.

199/21   To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine reported that EDDC had not yet considered the proposed land allocations as part of the emerging Local Plan, and has invited further offers.  He was concerned that the district council may start to consider sites previously considered unsuitable.   

200/21   To receive reports from County Council and District Council representatives

COVID updates

Cllr Twiss said there is understandably some confusion with a number of matters relating to the COVID pandemic, as we move in to a largely open society once again. As we enter April, so did a new phase of living with COVID-19, where the virus will be managed like other respiratory illnesses. But the pandemic is clearly not over, and how COVID-19 will develop over time remains uncertain, so we all still have a part to play in helping keep ourselves and each other safe and protected.

The government has published important advice for people with symptoms of respiratory infections, such as COVID-19; people with a positive COVID-19 test result and their contacts; and advice on safer behaviours for everyone.  Cllr Twiss circulated a separate summary sheet setting out guidance and advice for all of us, with thanks to Devon CCG and DCC Public Health Teams for their contributions.

The following and other information may be helpful, he said, particularly with regard to vaccination, booster vaccinations and eligible groups:

Vaccinations for all 5-11s began on 5 April. Spring boosters are available for over 75’s, residents in a care home for older adults, and people aged 12 and over who are immune-suppressed (have a weakened immune system) including patients with chronic leukaemia or lymphoma, and those who have had immune-suppressive treatment following an organ transplant or have had radiotherapy or chemotherapy.

Free general Covid-19 testing has ended, but some people are still eligible. In Devon, a total of 2,716,251 doses were given between 8 December 2020 and 27 March 2022. This includes 994,896 first doses, 943,496 second doses and 777,859 first boosters/third doses.

The Health and Social Care Secretary has announced that people at risk of serious illness from COVID-19, and eligible for treatments, will continue to get free tests to use if they develop symptoms, along with NHS and adult social care staff and those in other high-risk settings.  Under the plans free symptomatic testing will be provided for: a) patients in hospital, where a PCR test is required for their care and to provide access to treatments and support ongoing clinical surveillance for new variants; b) people who are eligible for community COVID-19 treatments because they are at higher risk of getting seriously ill from COVID19. People in this group will be contacted directly; c) people living or working in some high-risk settings.

Booster vaccination – people who are 75 before the end of June can book appointments in advance; however they should not be vaccinated until they have had their 75th birthday. People do not need to wait to be contacted before coming forward. (The best time to have the booster is around 6 months after the previous booster, although the minimum interval is 3 months.) Appointments can be booked via the NHS National Booking System.

Ukraine

Cllr Twiss said events in Ukraine and the awful news we see and hear on a daily bass are never far from anyone and the impact is felt by all of us and Devon stands with Ukraine.  Local authorities across the county are supporting local residents who want to provide sanctuary to the Ukrainian refugees who have been forced to flee their homes and the dedicated DCC web site at https://www.devon.gov.uk/supporting-ukraine/  is regularly updated with the latest news on how residents can help.  DCC is now receiving the latest information from the government on the Devon sponsors who have registered, and are carrying out DBS checks on the sponsor families.  And Devon’s district authorities are using a common approach to assess each sponsor’s accommodation, which will help better assess any potential safeguarding risks.

This initial phase of the Homes for Ukraine scheme is designed to supplement the Ukraine Family Visa for people in the UK to support friends and colleagues. We are now seeing several hundred people in Devon being matched and, following permission to travel, we will start to see those families arrive in Devon.

The situation is evolving quickly, with updated guidance coming through from government daily, but all ‘Team Devon’ partners are working together to develop a rapid response. Anyone who is interested in offering accommodation can register their interest via the government website at https://www.gov.uk/register-interest-homes-ukraine – Local Sponsorship Scheme for Ukraine. The link also contains some frequently asked questions (FAQs) for would-be accommodation providers (sponsors).

Those wishing to offer donations on the ground are advised to make financial contributions, particularly to the Disasters Emergency Committee at https://www.dec.org.uk/

Voluntary Sector, grants and funding

The voluntary sector plays an increasingly important part in our everyday lives, but in many cases requires funding and grants to survive, which can be something of a minefield, particularly for new enterprises.

A good starting point is the DCC Funding News, where you can sign up for regular online updates and another particularly helpful source of information at which to begin can be found at https://www.devon.gov.uk/fundingnews/useful-links/  

Cllr Twiss said the Rural Services Network was another valuable resource in pointing people and organisations in the right direction, and he encouraged members to sign up for the newsletter.  This month’s digest, which can be found at https://rsnonline.org.uk/rural-funding-digest-april-2022  has a mixed bag of ‘something for everyone’.

Cllr Twiss said the attenuation pond was on EDDC’s radar; Cllr Orchard warned that the level is rising.

Cllr Bruce said that after three attempts to get a response from EDDC regarding the Church Mead garages, an update had come through this morning, as follows:

“Dear Alasdair

Thank you for your email. I can confirm that the Allocations team have visited the garages with a view to ascertaining whether or not they are in a decent enough condition to let. A request was made to the Property & Assets team on 18th March requesting an inspection. My colleague Graham Baker, Property & Asset manager, will update you when a date has been arranged for the inspection, which will be necessary in order for a decision to be made.”  Cllr Bruce said he would update as soon as he had any news.

Although not directly affecting Gittisham, Cllr Bruce said he was saddened to see an attempt to garner favour with the electorate from the controlling party a week or so back. An extraordinary full council meeting was called to discuss just one item, the redesigning of a single car park in Sidmouth to a shoppers-only car park. It was passed, despite no evidence being presented as to why only in Sidmouth and not other towns in east Devon were worthy of consideration. This was an overtly political move in his opinion, and does a grave disservice to all our other towns he said.

Cllr Bruce said a number of ward members had been in touch regarding the low flying by Western Power helicopters, centred on the standing charge levy. He had contacted our respective MPs, and Simon Jupp has agreed to investigate why helicopters are being used when drones would be cheaper.

Cllr Bruce said he wished Mr and Mrs Stansell well in their renewed planning application, adding that he was unsure how it would progress unless their agent has managed to address the concerns raised by planning at the last attempt.

Meeting in person at district council is still not happening despite the rest of the country getting back to the new normal, Cllr Bruce reported, and a promise by the chair to regularly review the situation. Cllr Bruce said he would continue to press for this to change as it has been shown to greatly hamper the smooth running of the council for all of us.

In his absence, Cllr Jake Bonetta wished everybody a happy Easter and said he hoped to resume regular reports ready for the next meeting.

Cllrs Twiss and Bruce left the meeting.

201/21 To receive an update on the roll-out of superfast broadband by Jurassic Fibre

The clerk said Jurassic had been obliged to cancel because of staff sickness.  Before leaving, Cllr Twiss said he had been assured the village was cabled, but members said they had not seen any Jurassic staff working on this.  Cllr Twiss agreed to ask Matt Galley at JF for an accurate picture of the situation.

202/21   To consider the following planning applications:

1. 22/0498/FUL Shermans Farm Gittisham EX14 3AU – Construction of metal slurry store
2. 22/0195/VAR Land SW side of Weston Lane EX14 3NY – Removal of Condition no.2 & 3 of Secretary of State’s Appeal Decision ref: APP/U1105/C/16/3146168-73 dated 14/07/2017 (East Devon ref: 13/1661/FUL dated 04/02/2014) to allow for permanent use of the land for the siting of a mobile home and touring caravans and their use for residential purposes.

Members had no objection to a).  Regarding b), members discussed at length the application.  Councillors took a vote on the removal of conditions, the result of which was 5:2.  It was resolved to object to the removal of conditions 2 & 3.  They expressed support for traveller sites in the community and urged EDDC to do more, but the PC was not able to support this application because of a risk of flooding and the likelihood that climate change will make flooding worse in future. 

203/21   To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

21/2882/LBC Westgate Gittisham EX14 3AU – Installation of Tortoise fireboxes, flue liners, terracotta twin wall liner to top of chimney and bird guard.  Approval with conditions.

22/0107/FUL Blamphayne Sawmill Gittisham EX14 3AN – Extension to existing Machinery Store.  Approval with conditions.

• To receive an update on Highways

Cllr Orchard said there was no update this month.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

The Chair said she would look at the proposals to see if any modifications could be made that would make it easier to secure contractors. 

• To receive an update on public transport

Cllr Orchard said the Vale bus shelter is still being abused to the detriment of bus passengers. All items have been removed.  Cllr Valentine added that some buses are still avoiding the village, and the Chair said people should report this on the village WhatsApp group so there was a log of issues.

• To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said all parties had now signed the host agreement.  A leaflet for all Hayne Farm residents explaining how to use it once it is installed is in production.  The defibrillator and its cabinet are still sitting in Cllr Twist’s hallway, until the exact location is identified.

One member of the public left the meeting.

• To consider climate change measures within the parish, including rewilding proposals for land in the parish

Cllr Twist reported that Devon Climate Emergency is running a public consultation until 14th April.  Cllr Rowe said there was no update from EDDC’s Countryside team.

• To consider parish council support for scam awareness and security

Cllr Twist said there had been numerous scam alerts sent out regarding Ukraine, lateral flow tests, HMRC and subscription refunds.  She said BBC 1’s three-week series “Scam Interceptors” is worth watching.  It shows how persistent and convincing scammers can be.

• To consider limited residential development in the parish

Cllr Valentine said there would be a board meeting w/c 11^th April where the lack of progress would be discussed.  He hoped to have more positive news next month. 

• To consider the refurbishment and maintenance of the village play area

Cllr Twist said the Hayne Farm play area was progressing, and the Chair reported that the new oak had been planted in Gittisham village play area to mark the Queen’s Platinum Jubilee.  The other trees are doing well.  Members discussed replacing the damaged oak, and it was agreed to replace it with an ornamental crab apple if space allows.  The Chair said she had affixed additional ties to the top gate, as it was being left open.  Cllr Walker will top up the hand sanitizer.

ACTION: Clerk to order crab apple from Trim Plants.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman had looked at the build-up of stones at the Riverside bridge and the build-up of silt at the village bridge bypass culvert. He advised that this was not the parish council’s role to dredge a river bed.  Cllr Walker agreed to feed back that the vegetation and strimming should continue in this area.  The Chair added that Hamish Hall would produce a report assessing the situation. 

Cllr Walker agreed to discuss the fence bordering the play area with the owners of Eveleighs.  The Chair asked if the lengthsman could cut back the brambles on the left hand side of the link road beyond the Forge heading east, as the growth makes walking difficult. 

204/21   To receive a report from the Chair

The Chair said the parish was due to receive a Ukrainian couple imminently.

205/21 To consider upgrading the parish bus shelters

The Chair said the bus shelters could do with a fresh coat of paint, and she would report back with a proposed colour scheme.  She encouraged members to suggest a suitable person to carry out the refurbishment, which will include the noticeboards, solar panels and sensor.

206/21 To consider changes to the parish council’s banking policy

This was deferred for discussion at the next parish council meeting.

207/21 To consider a review of remuneration of the parish lengthsman

Members resolved to raise the lengthsman’s remuneration by 3.5 per cent in line with the national increase.  From 1^st April 2022 the rate will be £14.50 / hr.

208/21 To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments

Members resolved to raise the clerk’s salary in line with NALC recommendations to £11.73 / hr, for the year 2021-22.  The 2022-23 pay scales are yet to be determined.

209/21   To approve the April payments and to note the current bank balance

It was resolved to approve the following payments:

1150       F J Clampin                          £226.86                 Clerk’s salary & expenses (card)

1151       F J Clampin                          £46.80               Clerk’s backdated pay increase for 2021-22

1152        Leonard Abbott                      £56       Lengthsman work, 4hrs Mar 2022 (@14/hr)

1153       Michael Poll                            £65        Grass cutting, inv. ref. 10133

1154        DALC                                     £193.32      Annual subscription 2022-23

1155       34SP                       £95.40   Annual professional website hosting renewal, 16^th April 2022

1156       34SP                       £15         Domain name hosting, 16^th April 2022

1157       Trim Plants           £90         Crab apple

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

The clerk said the first half of the precept for 2022/23 had been received.  Members were informed that the current bank balance stands at £25,292.84 (which includes approximately £7,000 in the business reserve account). 

210/21 To consider parish council support for the Queen’s Platinum Jubilee, and any funding opportunities

The Chair said the village hall committee would like to organise an event with cream teas and sandwiches.  Members offered other suggestions, including a disco in the evening, a fancy dress competition for children, a tree planting, a commemorative coin for all children in the parish and a bench by the balancing pond in the Vale. 

ACTION: Clerk to keep a file of funding opportunities and activities to support.

211/21   Clerk’s Report

The clerk outlined the situation regarding the likelihood of acquiring two new dog waste bins at Hayne Farm, having enquired with Baker Estates and EDDC; the stumbling block appears to be the emptying of any bins.  Members discussed the possibility of resiting a litter bin currently in the Vale alongside the railway line, as these are often empty. 

ACTION: Clerk to ask EDDC to inform her of any changes to dog waste bin policy, and request resiting of bin.

212/21   For information only; items for the forward agenda

Platinum Jubilee activities; internet banking policy; bus shelters upgrade.

213/21   To consider any late entry correspondence

The clerk agreed to pass on to the Chair contact details for Grainger, in connection with a parishioner returning to one of their rented homes after a spell in hospital.

214/21   Date of next two meetings.   Thursday 12th May and Thursday 9th June at 7.30pm in the village hall. 

There being no further business, the meeting closed at 2145 hrs.

Chair…………………………………….

12th May 2022

Gittisham Parish Council

Minutes of the Parish Council meeting

Held on 3rd March 2022

in Gittisham Village Hall

Present:

Gittisham Village Ward Cllr C Hall (Chair) Cllr A Rowe Cllr M Walker

Gittisham Vale Ward Cllr J Twist Cllr J Fowles Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), Richard Ayre & Graham Hutton (Baker Estates for agenda item 7), Fiona Clampin (clerk)

Apologies for absence: Cllr D Valentine, Cllr Jake Bonetta (EDDC), PCSO Darren England

177/21   To accept and approve apologies

Apologies were received and accepted. 

178/21   To confirm the minutes of the meeting held 3rd February 2022

Cllr Orchard requested a change to minute ref 164/21, to remove the line “Cllr Bruce thanked Cllr Twiss for sorting out the blocked exit of the balancing pond south of Old Elm Road” as this is pending.  The minutes of the meeting held on 3^rd February were then confirmed and signed by the Chair. 

179/21   To receive the Beat Manager’s Report

There was no update on figures available on the Police UK website since the last meeting.

180/21   To receive declarations of interest

None.

181/21   To consider actions from the last meeting not otherwise on the agenda

Cllr Twist said she had contacted the mental health charity Campaign Against Living Miserably (Calm) about QR codes on benches, and had received a good response.  She thought it would be possible to attach these to existing benches.

Cllr Orchard had enquired about DCC’s school transport safeguarding policy with Matthew Joll, and received a comprehensive response.  The county operates a strict ‘no pass, no travel’ policy.   

ACTION: Cllrs Twist & Orchard to send information on the above to Cllr Twiss. 

182/21   To receive reports from County Council and District Council representatives

DCC budget

Cllr Twiss said the Devon County Council Budget was approved at full council on 17^th February after many months of work in what has been the most challenging one in living memory, for a variety of reasons, not least the pandemic.  Members are probably aware that the DCC part of Council tax will go up by 2.99 per cent, the lowest increase in 7 years, adding 87p per week or £45 a year to Homes in the Band D Council tax bracket.  As portfolio holder for Finance at DCC, Cllr Twiss said he had put back £1m in to Highways for cyclic maintenance, drainage schemes and pothole repairs, as well as £329k of funding for community organisations, which had been invaluable during the pandemic.  He said that in recognition of greater healthcare working between the NHS and DCC, the council has received £10m to offset high service needs in the Adult Social Care sector and currently negotiating with the Department for Education on a multi-million pound settlement to help with the Special Educational needs deficit in Devon.

Council Tax rebate

Details of the Government Council tax discount, helping to counter some of the hike of upcoming fuel price increases are now known. They are an automatic one-off grant, which is not means tested, spreading across Council Tax Bands A-D. DCC has now received details of the total sum, which will then be split across the district councils to distribute as the collection authority. The £150 discount will be applied automatically and deducted from the bill, when issued.  Cllr Walker asked if residents who did not pay by direct debit could slip through the net, so Cllr Twiss asked that if councillors knew anybody in this category they should follow up on this.

Energy costs

Cllr Twiss said these are clearly a major concern for the overwhelming number of our population.  The Government has announced a package of support to help households with rising energy bills, worth around £9bn in 2022-23. He circulated a factsheet from the County Treasurer. This offers a step by step guide as to how this will work (as well as other help with the cost of living), and support in the form of grants will be administered via the District Councils, as with the Council tax discount.

Funding allocations of the allocations for the Devon Districts is shown below:

Local Authority	Discretionary Fund (£)	Non-Discretionary Fund (£)	Total Fund               (£)
East Devon	269,850	7,116,750	7,386,600
Exeter	188,700	7,426,800	7,615,500
Mid Devon	143,550	4,228,800	4,372,350
North Devon	192,000	5,655,750	5,847,750
South Hams	173,700	4,332,600	4,506,300
Teignbridge	273,300	7,107,900	7,381,200
Torridge	143,250	4,039,050	4,182,300
West Devon	110,550	2,875,350	2,985,900
Total	1,494,900	42,783,000	44,277,900

Devon County Council has recently released its Council Plan, setting out its key objectives and ambitions for the people and county of Devon, with climate change and the environment at the top of the tree. This document will run like a golden thread though everything that DCC does and you can view more details of the key points at https://www.devon.gov.uk/news/council-publishes-its-priorities-for-the-next-four-years-and-invites-public-to-be-part-of-achieving-them  

Those priorities are:

• Helping Devon respond to the climate and ecological emergency, and working to protect and improve our natural environment
• Working together to ensure all children are safe, healthy and can thrive with opportunities to fulfill their potential
• Helping Devon achieve inclusive economic recovery and sustainable growth, ensure more people can take advantage of opportunities, and invest carefully to improve infrastructure
• Making Devon a fairer place, address poverty, health and other inequalities, and ensure support for those people and families struggling most
• Help people to be healthier and more resilient, ensure everyone gets the care they need, and support people to live their lives well
• Support all our communities to be safer, better connected and more resilient with a focus on communities at greatest risk or in greatest need

Green transport

As a cyclist Cllr Twiss said he was particularly pleased that South Western Railway (SWR) has completed the installation of Co Bikes docking stations plus 30 e-bikes at Cranbrook and Honiton stations, launching a new eco-friendly onward travel option for their customers.  He hoped this scheme will be rolled out to Axminster as well.  The e-bikes, supplied by Co Bikes, will provide SWR customers with a green and efficient transport alternative, helping to tackle congestion on roads, improve air quality and give locals and visitors alike an alternative way of travelling around East Devon and Exeter, where there is already an extensive network.  Over £200,000 has been invested in the schemes, which has come about  through a network of partnerships between SWR, the Department for Transport, Devon County Council and others, as well as Co Bikes.  There are e-bike docks available at Cranbrook Station and another 10 at Honiton and to use the new Co Bikes, people will need to download the ‘Nextbike’ app on a smart phone and register for an account. To activate the account, customers make a £10 payment which is then used for their first e-bike trips and off you go!  Cllr Twiss added that DCC will be looking at making trains and buses more integrated, as the current situation is based on historic service times which do not always match up.

Covid

Covid is still very much present in our communities and while there are huge grounds for optimism, caution needs to be maintained.  Cllr Twiss circulated the latest update issued by the Devon Clinical Commissioning Group on 25^th February.

Cllr Bruce said in view of the current situation in Ukraine, he could not help feeling somewhat surreal writing this report and wondering what the effect would be on us all.   He said he felt sure we will be able to play our part if we are called upon to help our fellow Europeans, as they look for sanctuary and support.

The rest of this report seems somewhat irrelevant in the light of this, he said, but here we go:

The strategic planning meetings continue to go through the motions towards releasing the draft plan to the public. He noted in the meetings he had attended, that the villages within his ward have been almost exclusively represented, with little input from other areas affected by this report. So he felt reasonably confident that our views have been well presented to the committee, and left them in no doubt over our concerns.

Cllr Bruce reported he was pleased to have attended a cheque presenting ceremony on behalf of Gittisham PC and EDDC, at the invitation of Baker Estates.  Cheques were handed over to Admiral Nurses and Hospiscare.

Cllr Bruce said he was glad to see the parish have taken up the offer of a jubilee oak tree from EDDC as part of the celebrations, although he suspected these may be somewhat muted given the current circumstances. However let’s hope we can put on a good show for Her Majesty.

The council received hundreds of calls for assistance after the trio of storms that battered us last week.

On Friday (19 February) there were 603 calls, followed by 434 on Saturday (20 February) and 376 on Sunday (21 February).  EDDC’s Home Safeguard Team has been working hard over the last week to check up on vulnerable residents to offer assistance after power outages meant they were not able to make hot food and drink, over the weekend of the storm.  There have also been a steady flow of repair calls about other issues that were referred to other agencies such as DCC for fallen trees.

It is good to report, said Cllr Bruce, that more than 100 East Devon council homes are now more eco-friendly thanks to a special project that helped them upgrade their insulation, heating systems and much more.  EDDC has been running a Green Homes Grant programme since 2020.  The Government scheme is designed to help councils fund the cost of reducing the carbon footprint and environmental impact of its housing.  The project has also allowed residents on low incomes to save energy and significantly lower their utility bills.  EDDC has now installed a variety sustainable, eco-friendly technologies into the homes involved in this project – including air source heat pumps, solar panels, new radiators and pipework, upgraded insulation, smart controls, and intelligent hot water cylinders that harvest surplus energy generated by solar panels and store it as hot water.

Improvements to parking access to the East Devon Pebblebed Heaths should be nearing completion shortly, Cllr Bruce explained.  This fragile and highly valued ecological/geological area offers a rare chance to walk across a unique landscape, formed by pebbles from rivers that ran across a desert environment during the Triassic era, some 240 million years ago. These now raised beds form heathland support specifically adapted plant and wildlife, including the Dartford Warbler.  As most visitors travel by car to get here, it was important to work up a parking improvement plan that allowed access, whilst ensuring the preservation of this very important site.

In his absence, Cllr Jake Bonetta circulated slides from the recent presentation to EDDC by consultants acting on behalf of Combe Estate regarding potential development in the parish.

Cllrs Twiss and Bruce left the meeting.

183/21 To receive an update on the Hayne Farm development from Baker Estates

Graham Hutton & Richard Ayre from Baker Estates outlined the proposal to build an additional 37 dwellings to the south of the current Hayne Farm development.  If approved, access to this area will not be directly from Hayne Lane and there will also need to be a pumping station.  If the proposed footpath between Hayne Lane and Goldcombe is granted, it will cut through this part of the development.  Any temporary diversion during construction could be accommodated.  It was estimated that 15-20 per cent would be affordable housing; at the entrance the density and character of the properties will be similar to the existing site, and then properties will be more spaced out further away, to give a more rural, traditional feel.  There will be a consultation on 15th March where Baker Estates will be happy to answer questions from residents, and those living in properties close by on Old Elm Road.  Graham Hutton reported that a site investigation had been done and they found what they’d expected in terms of contaminated material, although from experience he said he did not rule out the possibility of finding more. 

Members discussed the naming of this development, and Graham Hutton said he would think about this. He said he would also enquire about a postbox.  The plans are expected to be submitted to EDDC in May.

Graham Hutton & Richard Eyre left the meeting.

184/21   To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

21/3165/TRE – 7 Ferndale Close Honiton EX14 2YN T1, T2 : Inspect and crown clean of 2 x Oak trees, crown lifting the Oak trees to approximately 6 m. Refusal.

22/0006/LBC – Westgate Gittisham Honiton EX14 3AU : Change of use of part of paddock to habitable use and construction of 3 x bay garage/outbuilding.  Withdrawn.

22/0201/FUL – 2 Drillers Cottages Gittisham EX14 3AQ : Replacement windows & replacement porch on south elevation, facade repairs on north & south elevation, new internal floor finish.  Withdrawn.

• To receive an update on Highways

7th–11th March road from Chineway to Hare & Hounds closed for SW Water works. 

Cllr Orchard said recent repairs on Hayne Lane had not addressed the collapsed part of the road, so another closure would surely be in the offing.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he would be meeting the 14^th contractor on site at the play area at the weekend, and warned that with the extensive delays already noted, previous quotes could rise in price.  The Chair highlighted the requirement to comply with procurement policies.

• To receive an update on public transport

Cllr Orchard said he had removed a substantial quantity of unwanted items in the Vale bus shelter, as they were taking up too much space.

ACTION: Cllr Orchard to attach another sign to deter people from dumping items.

• To consider the purchase of a defibrillator for the Hayne Farm development

Baker Estates expressed surprise that Cllr Twist had taken delivery of the defibrillator some time ago, and agreed to take it off her hands immediately.  It will need a sign to indicate it is not yet in use.  Cllr Twist said Sovereign Housing are still in the process of agreeing the host agreement, and the leaflet is still in its early stages of design.  

ACTION: Clerk to discuss wording of leaflet with Cllr Twist, and Cllr Twist to investigate printing costs.

• To consider climate change measures within the parish, including rewilding proposals for land in the parish

Members agreed a replacement oak tree was needed in the village play area, at a cost of approximately £85. 

ACTION: Clerk to order quercus robur from Terry Trim. 

• To consider parish council support for scam awareness and security

Cllr Twist said a national alert had been issued for the E.On email scam; criminals are impersonating the energy company E.On promising an £85 refund in an attempt to steal personal details and money.

• To consider limited residential development in the parish

Members heard that Cllr Valentine had made a short presentation to EDDC’s Strategic Planning committee voicing the parish council’s opposition to any development west of Hayne Farm, which is under discussion as part of EDDC’s draft Local Plan.  The presentation was circulated.  Developers and land owners have been promoting possible development opportunities to EDDC.  The promoted land is both a prominent and extremely sensitive landscape and whilst not in the AONB, any development would have a serious detrimental impact on both the setting of the AONB and the village of Gittisham. It would encroach into the valley within which Gittisham is located and bring development to within 400m of the village.  The proposal cannot support a sustainable development and car use will inevitably be the primary form of transportation contrary to the principles within EDDC’s own existing and proposed local plan policies.

ACTION: All to keep abreast of development proposals, so information can be correctly communicated to the parish.

• To consider the refurbishment and maintenance of the village play area

Cllr Walker said she would empty the dustbin.  Members heard the jubilee oak would probably be delivered w/c 7^th March, and the equipment for the Hayne Farm play area was due to be delivered on 22^nd March.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman had carried out some work near to Goldcombe. He has advised that work is needed to address the build-up of stones at the Riverside bridge and the build-up of silt at the village bridge bypass culvert. This work will need a mini digger. Cllr Walker will investigate how the council carried out this work in the past, using M Locke contractors. The Chair said she will assess the engineering aspects of the reported problems and advise on exactly what’s required. A report will be provided to the next meeting.

ACTION: Cllr Walker to investigate the use of private contractors for such work in the past.

185/21   To receive a report from the Chair

Members resolved to support the 20 is Plenty campaign to request Devon County Council to normalize a 20mph limit/zone throughout all residential roads and areas in the parish of Gittisham.  The Chair said the PC should notify Devon CC (Stuart Hughes cabinet member plus the local highways officer) of the PC’s support and also make contact with neighbouring parishes to tell them what the PC has done. The Chair said that Wales and Cornwall have a 20 mph speed limit in all residential areas and this campaign aims to persuade DCC to do the same.   If adopted by DCC, this would establish a 20mph limit throughout the residential areas of the parish, namely Gittisham village, Gittisham Vale and Hayne Farm.  Research by RoSPA has demonstrated a link between the introduction of 20mph zones and a subsequent reduction in casualties.  Cllr Twiss had indicated he would support this, but advised that if a large number of parishes come forward in support of the campaign, DCC will have to assess them according to priority (such as villages with schools).

The Chair said the Gittisham community has clearly expressed in the past, and continues to express, its concerns about the impacts of speeding traffic on the residents of the parish, particularly on vulnerable road-user activity (by children, older people, cyclists, mobility scooter users, parents with prams/buggies/etc, horse riders, and so on).  Gittisham village has no pavements and there are no speed limit restrictions in the village or surrounding lanes, ie 60mph. The lanes in the parish are narrow and without pavements and are used by pedestrians, cyclists and horse riders. The Vale and Hayne Farm have 30mph limits but would also like to see a residential area speed limit of 20mph.

Gittiisham Parish Council is aware of an increasing number of pedestrians using the roads for leisure walking, with the expansion of the Hayne Farm housing development and a post-Covid rise in walking and cycling in the parish. GPC is also supporting the DCC climate change initiative and considers all relevant measures when addressing all aspects of parish life. A 20mph limit would be consistent with, and would underpin, these measures through, for example, significantly reduced vehicle carbon emissions throughout the parish.

Many residential areas such as Alphington, Exwick, Kenn, Starcross, have extensive areas covered by 20 mph zones/limits, in many cases with no substantive traffic calming measures having been introduced. RoSPA states: 20mph limits without traffic calming also reduce traffic speed. Their lower cost means that wider areas can be covered.

186/21 To consider upgrading the parish bus shelters

This was deferred for discussion at the next parish council meeting.

187/21   To approve the March payments and to note the current bank balance

It was resolved to approve the following payments:

1146       F J Clampin                          £224.86                 Clerk’s salary 

1147       Michael Poll                            £65        Grass cutting, inv. ref. 10129

1148        Leonard Abbott                      £28       Lengthsman work, 2hrs Feb 2022 (@14/hr)

1149        DALC                                        £18        Being a Good Councillor 1 (training course, Cllr Fowles)

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

The clerk said the VAT rebate for 2019/20 had been received, totalling £2,597.78.  Members were informed that the current bank balance stands at £21,942.10 (which includes approximately £7,000 in the business reserve account). 

188/21 To consider parish council support for the Queen’s Platinum Jubilee, and any funding opportunities

The Chair said the village hall committee had begun to consider holding an event, which the parish council may be able to support in some way. 

ACTION: Clerk to keep a file of funding opportunities and activities to support.

189/21   To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct

It was resolved to approve the above policies.

ACTION: Cllr Rowe to upload the FoI scheme to the Gittisham website.

190/21   To consider the parish council’s Statement of Internal Control, Financial Regulations and Risk Management

It was resolved to approve the above policies.  Councillors with authorization agreed to sign a letter to Nat West allowing the clerk to discuss internet banking with them.  

191/21   Clerk’s Report

The clerk said she had discussed the high printing costs of the gazette with Carol McCann.  It was agreed to keep this under review.

192/21   For information only; items for the forward agenda

Platinum Jubilee activities; internet banking policy; bus shelters upgrade.

193/21   To consider any late entry correspondence

Cllr Twist and the Chair agreed to attend the Baker Estates drop-in on 15^th March.   

Councillors agreed to take some 20 is Plenty stickers.

194/21   Date of next two meetings.   Thursday 7th April and May tbc at 7.30pm in the village hall. 

There being no further business, the meeting closed at 2135 hrs.

Chair…………………………………….

7th April 2022

Gittisham Parish Council

Minutes of the Parish Council meeting

Held on 3rd February 2022

in Gittisham Village Hall

Present:

Gittisham Village Ward Cllr C Hall (Chair) Cllr A Rowe Cllr D Valentine Cllr M Walker

Gittisham Vale Ward Cllr J Twist Cllr J Fowles Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr Jake Bonetta (EDDC), PCSO Darren England

159/21   To accept and approve apologies

Apologies were received and accepted. 

160/21   To confirm the minutes of the meeting held 6th January 2022

The minutes of the meeting held on 6th January were confirmed and signed by the Chair. 

161/21   To receive the Beat Manager’s Report

1 crime, December 2021:

1 x anti-social behaviour, Parsonage Lane.

162/21   To receive declarations of interest

None.

163/21   To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said he had watched online the meetings of EDDC’s Strategic Planning committee the previous week at which developers and landowners were given 15-minute slots to promote their development opportunities before the committee. Consultants on behalf of Combe Estate gave a presentation on 25^th January, where they argued that an allocation for residential development would sit comfortably with the employment land to the north of the railway land around Hayne Lane and “round off” development to the west of Honiton.  It was also claimed that the development would meet sustainability criteria, given the proximity of the employment allocation and local supermarkets and access to public transport. It was put forward that access would be through the Hayne Farm development and that land has been retained to secure this access. When asked about numbers, the consultant suggested a figure in the region of 300 dwellings. There was no comment about the relationship of any development to the village, to the AONB nor to the sensitive nature of the landscape and impacts of development encroaching into the Gitt valley.  There was no comment by the consultants or by the district council.

Cllr Valentine said there would be opportunities for the parish council to comment at meetings of the same committee where Honiton draft allocations are considered – possibly 8^th February and 8^th March.  Members agreed that Cllr Valentine would be best placed to present on behalf of the parish council.  The Chair added that she was concerned about the possibility of housing and other development in the parish and the responsibility that this council has in keeping up with proposals. She thought GPC’s recent involvement in the local plan and boundary matters has shown that GPC is keen to be involved in consultations. She urged members to be proactive and represent the parishioners.

ACTION: Clerk to request a public speaking slot from EDDC for Cllr Valentine.

164/21   To receive reports from County Council and District Council representatives

Broadband

Cllr Twiss reported that he had met Jurassic Fibre staff who are committed to rolling out ultrafast broadband to Gittisham. He said their work is hampered by blocked Openreach ducting, which they can access to run their fibre optic cable through, but road closure notices are in place for March to enable this work to be done so that the service can go live with those who subscribe to it.  The Chair said it was a shame that the apparent delay discussed by members in November appears to be ongoing, and she looked forward to hearing a definite date so GPC can keep expectant parishioners up to date.

Emergency access gate, Old Elm Road

Cllr Twiss said DCC’s Highways contractor would remove one of the narrower, restricted access points at the emergency access gate between the western end of Old Elm Road and Hayne Lane, which will allow motorised buggies and large prams to pass through easily.  He said he was optimistic that this work will be completed by the end of the current financial year on 31st March.

Footpath

Following residents’ requests, Cllr Twiss said he had been asked to look at the viability of a shared cycle/footway on the EDDC footpath that runs from the railway bridge on Sidmouth Road towards Hayne Lane which runs to the south of the railway line. He said he had written as an EDDC ward member, but part of the route passes over DCC Highway assets.  Having had an initial look, he felt that the footpath was too narrow to accommodate both sets of users, but he will be guided by the advice that comes back from EDDC.

Cllr Fowles thanked Cllr Twiss for the recent ‘grumble walk’, which included a look at parking issues on Old Elm Road.  Cllr Twiss said he would seek a view from DCC Highways as to whether it is practical to put some lines down to keep the road clear on grounds of safety, or leave as is because the parked vehicles slow traffic down.

Energy costs

This is clearly a major concern for the overwhelming number of our population, said Cllr Twiss.  The Government has announced a package of support to help households with rising energy bills, worth around £9bn in 2022-23.  He circulated a fact sheet produced by the County Treasurer which offers a step by step guide as to how this will work (as well as other help with the cost of living).  Support in the form of grants is likely to be administered via the district councils, but details are still be finalised on that in the next few days.  Cllr Bruce added that among the rising costs of living, prescription charges were changing.  An online petition to oppose the change has already gathered more than 100,000 signatures.

DCC’s Council Plan

Cllr Twiss said the recently released Council Plan set out DCC’s key objectives and ambitions for the people and county of Devon, with climate change and the environment at the top of the tree. This document will run like a golden thread though everything that DCC does.  More detail can be found at https://www.devon.gov.uk/news/council-publishes-its-priorities-for-the-next-four-years-and-invites-public-to-be-part-of-achieving-them/  

Those priorities are:

• Helping Devon respond to the climate and ecological emergency, and working to protect and improve our natural environment
• Working together to ensure all children are safe, healthy and can thrive with opportunities to fulfil their potential
• Helping Devon achieve inclusive economic recovery and sustainable growth, ensure more people can take advantage of opportunities, and invest carefully to improve infrastructure
• Making Devon a fairer place, address poverty, health and other inequalities, and ensure support for those people and families struggling most
• Help people to be healthier and more resilient, ensure everyone gets the care they need, and support people to live their lives well
• Support all our communities to be safer, better connected and more resilient with a focus on communities at greatest risk or in greatest need

Levelling Up

Cllr Twiss said he was skeptical as to how much difference the Government’s ‘levelling up’ agenda would have in the region.  He circulated the 300-page document to members.  However, he maintained an open mind and said to be prepared to be surprised if some real ‘new money’ heads our way!

Finally, a slightly unusual offer that might be of interest to talented young musicians in our midst.

Pipe up Devon is an opportunity for young people aged 11-18 to receive subsidised tuition for professional tutors to learn organ playing and test their skills in the local church, contributing to the local community. Cllr Twiss circulated details, and encouraged anyone interested to visit www.exeter.anglican.org/resources/worship/pipeup-devon

Cllr Bruce said EDDC’s Strategic Local Plan is grinding through its draft phase and it is important to maintain the parishes’ concerns in the eye of the committee. He said he hoped that what has been said so far will be noted when it comes for the draft document to go out for public consultation.

It was regrettable, said Cllr Bruce, that the Stansell’s planning application failed, despite a very similar application being rejected by one vote. It is yet another example of planning being shown to be inflexible when it comes to the changing needs of our communities, he said.

Cllr Bruce announced a small one-off community grant is available for voluntary, community and other not for profit groups. Grants of up to £500 are available. Deadline is December this year and for more details please contact East Devon small grants through the council website.

In his absence, Cllr Bonetta sent the following report:

As the days begin to get longer now we leave the darkness of winter, the administration of EDDC has been busy at work on a multitude of projects. The budget for 2022/23 is due to be set at an Extraordinary Full Council meeting on 23rd February, taking place at the Ocean Centre in Exmouth. As well as this, the Strategic Planning Committee has received presentations from developers across the district, bidding for land allocations in the emerging Local Plan.

Local Plan developer presentations

On 25th January, Strategic Planning Committee received two presentations from developers relating to land surrounding the Honiton St. Michael’s ward. Of particular interest to Gittisham parishioners will be the presentation relating to the allocations “Gitti_01” and “Gitti_05”, on behalf of Combe Estate, detailing plans for further extension of Honiton westwards. I have sent to the clerk the presentation which I have received detailing their bid, and a recording of the presentation itself can be found on YouTube via the following link (fast-forward to 5:39:10): https://www.youtube.com/watch?v=3rk-pqVTGTw

When it comes to agreeing the allocation, as a member of the Strategic Planning Committee, I am determined to ensure that the green belt between Honiton and Gittisham village is preserved and protected. This proposed development extends to within 400m of the village, which could potentially damage the heritage of the area indefinitely. I am of course happy to speak to individual councillors and residents about this.

EDDC Council Tax

In the next budget year, EDDC will be raising its council tax by £5, representing an annual council tax charge of £156.78 per Band D equivalent property. This is a 3.29% increase on last year, and is in line with assumptions made by national government on funding available to the council. This of course does not mean every household will be paying the above figure into EDDC’s budget – this will depend on your property. Although regrettable that taxes have to go up, there are serious funding gaps at EDDC that need to be filled – and the overall tax from EDDC represents well under 10% of the overall council tax bill in Honiton St. Michael’s.  This rise will go into supporting recycling and waste collections across the district, as well as providing better leisure and sports facilities through the council’s service level payment to LED. It will also go towards updating the council’s archaic salary structure, which will help to alleviate the pressures on staff in the council and support them with the hard work that they do.

Wild Honiton project

As part of the Countryside and Leisure Service Plan for 2022-23, an exciting project will be launched in Honiton to deliver a local Nature Recovery Network pilot. The project, titled “Wild Honiton”, has been successfully rolled out in Exmouth through their own version of this project, and will see open space improvements and investments in our biodiversity across the town. There will also be numerous volunteering opportunities through this and opportunities for art and activity trails that link the town centre with its green spaces. I am looking forward to working closely with the Countryside team on this project, and I hope that the parish council also gets involved in this important project across the Vale ward.

Cllrs Twiss and Bruce left the meeting.

165/21 To consider the following planning applications:

1. 22/01075/FUL Blamphayne Sawmill Gittisham EX14 3AN – Extension to existing machinery store
2. 22/0005/FUL Westgate Gittisham EX14 3AU – Change of use of part of paddock to habitable use and construction of 3 x bay garage/ outbuilding
3. 21/3165/TRE 7 Ferndale Close Honiton EX14 2YN – T1, T2 : Inspect and crown clean of 2 x Oak trees, crown lifting the Oak trees to approximately 6 m. above the public footpath pruning back to the main branch collar the 3 lowest limbs make 1 x 100 mm cut and 2 x 75 mm cuts pruning the branch tips by no more than 10% volume and making natural target pruning cuts of approximately 25 mm. in diameter.
4. 22/0202/LBC 2 Drillers Cottages Gittisham EX14 3AQ – Replacement windows & replacement porch on south elevation, façade repairs on north & south elevation, new internal floor finish
5. 22/0201/FUL 2 Drillers Cottages Gittisham EX14 3AQ – Replacement windows & replacement porch on south elevation, façade repairs on north & south elevation, new internal floor finish

Members had no objections to a, b, or c.  Regarding d) and e), members had no objections in principle, but said they would prefer to see double glazing, so it is in accordance with EDDC’s and national policies regarding measures to deal with climate change. 

166/21   To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

21/2474/FUL Goldcombe, Gittisham – Change of use of holiday let to dwelling.  Refusal.

21/2906/FUL 3 Lower Green Way, Gittisham – Installation of first floor window in north elevation (retrospective).Retrospective approval (no conditions).

• To receive an update on Highways

9th Feb – Road to Catshayes Farm for BT pole installation

22^nd–26^th Feb – Chineway to Hare & Hounds for water works

28th Feb–2nd March Hayne Lane for pot hole repairs

2nd–3rd March (inc) road from Gittisham Farm to Eveleigh’s for gully works (overnight)

Cllr Orchard reported that the railway bridge at the Forge was inspected 18^th January night.  On Weds 20^th January the old A30 under the new A30 dual carriageway was flooded during extended rain. The balancing pond south of Old Elm Rd was also 70 per cent full, part due to DCC’s summer 2020 response not to clear the outlet grill.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had received a quotation from a contractor for the play area, and he would discuss next steps with EDDC.  The clerk added that Honiton Town Council had been in touch to enquire about progress, as it was keen to spend any S106 money that Gittisham might offer.  EDDC had replied to say that as Gittisham was in the process of obtaining quotes for its own projects, there was no definitive cost for their projects as yet.

• To receive an update on public transport

Cllr Valentine reported that a student had been refused entry recently to one of the school buses, as they were unable to provide a bus pass.  This caused the student and their family some distress, especially as the student had been taking the bus regularly since September 2021.

ACTION: Cllr Orchard to write to DCC’s Matthew Joll requesting DCC’s safeguarding policy on school transport.

• To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist explained that the defibrillator had arrived, and she had informed Baker Estates and they are organising the installation date when a qualified electrician is available.  The newly amended host agreement has not yet been signed by Sovereign Housing. Sovereign can sign on to the WEBNOS system to see that the weekly checks have been carried out. They have also requested a copy of the insurance certificate from Community Heartbeat.  Cllr Twist said she would like to produce a leaflet for distribution on the estate, and would appreciate help on layout and wording.  She said this was an opportunity for the parish council to have publicity on the estate.  The Chair thanked Cllr Twist for her work on this.

ACTION: Clerk to discuss wording of leaflet with Cllr Twist, and Cllr Twist to investigate printing costs.

• To consider climate change measures within the parish, including rewilding proposals for land in the parish

Cllr Twist provided some details on EV charging:  she said plugging into a regular 3-pin socket is classed as a slow charger, charging from empty could take more than 24 hours.  Home charging points vary in price, but broadly somewhere between £350 and £800. There is a government grant towards having one installed, it will cover 75% of the price, but is capped at £350, and the grant is set to end on 31st March 2022.  In order to take advantage of the scheme you have to be using a government-approved company installing an approved unit.

Check your eligibility for an energy efficiency grant. There is a new grant fund called LAD2 which helps tenants and owner occupiers improve the energy efficiency of their home. For details visit the East Devon District Council website.

Sign up for the Planet Pledge, to reduce home energy wastage, it started on 17th January 2022. Participants will receive a welcome guide to introduce as many as nine new energy saving behaviours each to be completed for a minimum of 66 days. For more details and to sign up visit www.planetpledge.co.uk    

Cllr Rowe said that there was a new Green Spaces Development Officer in post at EDDC, Russell Giblett, with whom he was consulting about the wildflower project. Members discussed how parish residents could get involved.

• To consider parish council support for scam awareness and security

Cllr Twist said there was no update on this.

Cllr Twist said criminals are targeting parents by pretending to be a child in need of financial help, particularly on Instagram.  She added that Devon Trading Standards has produced a guide to scams, rogue traders and doorstep crime.

• To consider limited residential development in the parish

Cllr Valentine said there was no update on this while the legal and financial issues remain unresolved.  

• To consider the refurbishment and maintenance of the village play area

Cllr Walker said she had given the village play area a general tidy and removed some of the brambles.  She had spoken to the lengthsman about the mole hills.  Cllr Twist reported that work had begun on the Hayne Farm play area.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said she had spoken to the lengsthman about the work Cllr Twist had requested.

ACTION: Cllr Walker to ask the lengthsman to look at overgrown brambles on the Honiton link road.

167/21   To receive a report from the Chair

The Chair said she had attended the Zoom meeting which explained the Devon-wide campaign for 20 is Plenty, and she was supportive of it.  With the council’s agreement, the Chair said she would add this to the agenda for the March meeting. There is a template for parishes to use to make a formal resolution at the parish council and then to contact their county council.  The Chair added that she’d agreed to contact other parishes to increase awareness, which she will do following the discussion at the next GPC meeting. She encouraged members to watch a short video the campaign has produced https://www20splenty.org/parish_council_motion .

168/21 To review the budget for 2022-23

Members welcomed the revised budget which had been drawn up by the clerk and Cllr Twist.  Members resolved to set budget expenditure at £13,652, the balance to be taken from reserves.

ACTION: Clerk to discuss gazette printing costs with Carol McCann.

169/21   To consider progress on the Hayne Farm development

The clerk said Baker Estates would attend the March 2022 meeting.

ACTION: Clerk to discuss dog waste bin with EDDC and order as appropriate.

ACTION: Cllr Rowe to ask DCC’s Mike Brown if the unused grit bin after the turning for the A30 can be moved to the junction with Meadow Acre.

170/21 To approve a supplier for the Gittisham play area maintenance contract

The clerk said she had approached three contractors to invite them to bid for the annual maintenance contract.  Members resolved to appoint Michael Poll for another year.

ACTION: Clerk to contact Michael Poll.

171/21   To approve the February payments and to note the current bank balance

It was resolved to approve the following payments:

1144       F J Clampin                          £229.70                 Clerk’s salary & expenses (petrol, stamps)

1145       Gittisham Parish Hall          £10         Hire for January meeting

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

The clerk circulated a bank reconciliation for January 2022.  Members were informed that the current bank balance stands at £19,702.66 (which includes approximately £7,000 in the business reserve account). 

ACTION: Clerk to discuss the frequency of village hall hire payments with Judith Turner.

172/21 To consider parish council support for the Queen’s Platinum Jubilee, and any funding opportunities

Members agreed to speak to residents about what kind of projects they would like to see for the platinum jubilee, in addition to tree planting, a street party and bus shelter upgrades. 

ACTION: Clerk to keep a file of funding opportunities and activities to support.

173/21   Clerk’s Report

None.

174/21   For information only; items for the forward agenda

Platinum Jubilee activities; Hayne Farm including dog poo bins; bus shelters upgrade; 20 is Plenty.

175/21   To consider any late entry correspondence

Cllr Valentine said the barrier on the Curlditch side of the bridge by Riverside Cottages was rotten and therefore unsafe.  It will be reported to the appropriate authority as a safety issue.

Cllr Twist suggested fitting QR codes to benches in the parish, as had been featured on the Netflix programme Afterlife.  The QR code provides a link to a mental health charity.

ACTION: Clerk to report barrier defect to EDDC / DCC.

ACTION: Cllr Twist to investigate QR codes on benches.

176/21   Date of next two meetings.   Thursday 3rd March and Thursday 7th April at 7.30pm in the village hall. 

There being no further business, the meeting closed at 2130 hrs.

Chair…………………………………….

3rd March 2022