Parish Council Minutes

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard

In attendance: Cllr Alasdair Bruce (EDDC), Cllr Phil Twiss (DCC), Fiona Clampin (clerk)

Apologies for absence: Cllr J Fowles, PCSO Darren England

170/22        To accept and approve apologies

Apologies were received and accepted.

171/22        To confirm the minutes of the meeting held on 2nd February 2023

The minutes of the meeting held on 2nd February 2023 were confirmed and signed by the Chair. 

172/22        To receive the Beat Manager’s Report

Jan 2023: no reported crimes.

173/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 10, as they are members of Gittisham PCC (minute ref. 179/22).  Cllrs Hall & Valentine declared an interest in agenda item 7a) and b), as they are the respective owners of adjoining properties (minute ref. 176/22).

174/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine reported that EDDC had passed a resolution at its meeting on 14^th February regarding the draft Local Plan to continue with background technical work, including discussions with consultees and infrastructure providers.  But no further discussions or decisions will be made with regard to the sites or their allocations until the government has delivered the finalised National Planning Policy Framework.

The clerk said she was still investigating ownership of the land on which the postbox near Trafalgar Bridge is located.  Members agreed an application for a new postbox at Hayne Farm should be made instead.

ACTION: Cllr Valentine to provide a short piece for the Gittisham Gazette on EDDC’s resolution, if the gazette is published this month.

175/22        Reports from County Council and District Council representatives

Bus Fares £2 scheme extended 

Cllr Twiss reported that the Government’s fare cap scheme, encouraging passengers to ‘Get Around for £2’ has now been extended to the end of June 2023.  The scheme is backed by Government funding, and offers a saving of 30% on the average single fare. It’s hoped the scheme will encourage people to swap their cars for bus journeys, helping families save money during cost of living pressures, while also reducing carbon emissions by taking cars off the road and encouraging greater bus use to help the industry in its continued recovery from the pandemic.  DCC is pleased that all bus companies operating commercial and supported bus services in Devon have agreed to participate in the scheme. Full details of all eligible services can be found on the DFT website at  https://www.gov.uk/guidance/2-bus-fare-cap#south-west DCC will continue lobbying government alongside industry bodies, to implement  long-term funding reform to avoid more uncertainty and give everyone access to  affordable and reliable bus services. 

Be prepared for the unexpected 

Communities in Devon are being invited to apply for funding to help them be better prepared for emergencies or unexpected events. Independent charity Devon Communities Together https://devoncommunities.org.uk/ is working with DCC and the Environment Agency to provide the funding opportunities.  This latest programme is financed by DCC and the South West Regional Flood & Coastal Committee local levy funding, and is administered by DCT as part of its role in the Devon Community Resilience Forum (DCRF), whose core mission to help communities prepare for, and respond to, emergencies. 

Scheme 1 – up to £250 for communities that wish to develop their own Community Emergency Plan.

The Devon Community Resilience Board (DCRB) wants to encourage more communities to produce a Community Emergency Plan (CEP).  A CEP is a document which helps guide a community to organise a response to a local emergency: from flooding or snow to the completely unexpected. They ideally need to be updated every three years, however some communities in Devon either don’t have a plan in place or are not sure how to put together a support document for their community. The aim is that by providing this funding, many more communities across the county will be able to put plans in place to ensure their resilience in case anything happens within their community.  Once approved and completed, the DCRB will upload a completed CEP to a secure government gateway. This enables emergency responders to combine local knowledge with their expertise, allowing an effective place-based, joined-up response.  Devon’s communities can bid for this fund to help form their own Community Emergency Planning group.  Further guidance and support on creating the group can also be provided from the DCRF with in-person attendance from a Devon Communities Together Resilience Project Officer. https://www.devoncommunities.org.uk/grant-funding-emergency-flood-resilience    

Scheme 2 – up to £1,500 for small scale works and resilience equipment (once a CEP is in place).

Experience has shown that a wide range of small resilience measures can make a real difference to communities. This funding is available to communities to improve their own resilience with equipment and small scale works, and may range from the provision of sandbag stores and other flood protection equipment, road signs, tools and personal protective equipment, to one-off small scale works to reduce risk.  DCRF recommends that a Community Emergency Response Team defines its own shopping list to meet local requirements. Examples of resilience measures can be provided by the DCRF, other communities, or DCC to help a Community Emergency Planning Group consider what might be best for a particular area.

Fairtrade: directly supporting food producers

Devon has successfully renewed its Fairtrade status for each of the last 14 years, by promoting and encouraging people, where they can, to choose Fairtrade goods to support food producers across the world.  Fairtrade is about better prices, decent working wages and conditions, local sustainability, and fair terms of trade for farmers and workers.  By requiring companies to pay sustainable prices to farmers and food producers, which must never fall lower than the market prices, Fairtrade enables the poorest and weakest producers to improve their position and have more control over their lives.  This year’s Fairtrade Fortnight has begun and runs until Sunday 12^th March. It is highlighting the urgent threat to the future of the foods we love and the livelihoods of the people who grow them, as they face the worst effects of the climate crisis.  According to the Fairtrade Foundation, food such as coffee, bananas and chocolate could become more difficult to buy due to climate change.  The current financial crisis is also taking a heavy toll on many people who are struggling to make ends meet, particularly so for smallholder farmers and workers, with the costs of fuel, fertiliser and food all increasing beyond what is affordable. See also https://www.devon.gov.uk/fairtrade/

Retaining and recruiting staff

It is common knowledge that businesses and service providers are struggling to recruit and retain staff in whatever sector they are in.  DCC has teamed up with Devon & Plymouth Chamber of Commerce https://devonchamber.co.uk/  to host the New Ways to Recruit and Retain Staff in 2023 event, see https://tinyurl.com/4mkebyjx With the region’s job market still facing a range of vacancies, this free event aims to help employers, organisations and charities to find out about alternative ways of recruiting and retaining staff. 

The event, which will be held at Exeter Racecourse on Monday 24^th April from 8:30am – 1pm, will focus on supporting employers to consider filling vacancies using a wider talent pool of people, how to support those already in employment, better to understand workplace culture and to review how traditional recruitment methods can  be adjusted to attract a different audience.  Speakers on the day include Mike Adams OBE, Founder of Purple Tuesday,  https://purpletuesday.co/ who will discuss what organisations must do to be disability inclusive, as well as Helen Hart, from Devon & Plymouth Chamber of Commerce’s  Local Skills improvement Plan (LSIP) Project Executive, and Ruth Gripper, Research Impact Manager at the University of Exeter. 

There will also be discussion groups on a number of topics including: 

• Workplace Culture – exploring how a positive, inclusive culture can impact your ability to recruit and retain great candidates for your business.
• Differences in our wiring: Flipping the narrative – encouraging a healthy and open dialogue around some of the common strengths and abilities to be found in people with neurodiverse differences such as autism, ADD, dyslexia or dyspraxia and how we can best support some of the common needs that arise.
• Reaching a wider jobs market: inclusive recruitment – how to make your recruitment process more inclusive from writing the job description through to the interview.
• Being a mindful manager – Andrea Adey from Mindful Employer will empower employers to take the lead on matters of workplace mental health and wellbeing.
• Access to Work (A2W) – Job Centre Plus Disability Advisors will discuss Access to Work, a Department for Work and Pension (DWP) grant scheme which provides money to help people with a disability or long-term health condition stay in work to do their job.

 Cllr Twiss said he would be meeting Matt Galley from Jurassic Fibre on 17^th March to discuss the situation regarding the roll-out of superfast broadband, and would report back to the parish council.

Cllr Bruce reported that EDDC have finally authorised repairs to the Church Mead council garages. A date when they will be available for rent will be forthcoming shortly. Dare we hope, he asked, that this frustrating saga may be finally coming to a favourable conclusion. He has again asked for an update on the method by which Gittisham Parish Council can take over these garages, but was met with the usual silence. He pledged to maintain the pressure.

At the recent full EDDC meeting a motion was put forward to try and get the consultation on the Strategic Plan thrown out and rerun, due to its many and fundamental flaws said Cllr Bruce. Despite support from a number of independent councillors, who echoed his concerns about the serious failings of this consultation, Cllr Bruce and others were unsuccessful in getting it removed. This means that, unless there are major changes brought forward by the government, this will stand as data to inform any applications coming forward.  That said, a recent planning decision by EDDC concerning a proposed development of nine properties in Feniton may have substantial implications for further development in our ward. The decision to reject it and the reasons given will be a benchmark by which all other major applications will be measured by. This will hopefully dissuade future prospective developers seeking to blight our area with inappropriate and unwanted development, he said.  Cllr Valentine added that members should maintain a watchful eye over the issue of a five-year land supply across the district.

Cllr Bruce reported on a recent case with the replacement telephone mast in Fenny Bridges, which he said should provide a cautionary tale. 

Cllrs Bruce, Twiss, Hall and Valentine left the meeting.

176/22   To consider the following planning application:

• 23/0309/LBC Pomeroy House, Gittisham EX14 3AJ – Internal and external remodelling with new kitchen extension
• 23/0308/FUL Pomeroy House, Gittisham EX14 3AJ – Internal and external remodelling with new kitchen extension
• 22/2845/TCA 2 Mitchell Cottages Gittisham EX14 3AF –
• G1: 4 x Lawson Cypress Conifer – to dismantle to ground level; G2: 3 x Lawson Cypress Conifer – to dismantle to ground level

Parish councillors resolved to have no objection to these three planning applications.  Cllrs Hall and Valentine returned to the meeting after b).

177/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

22/1622/FUL – Kings Arms Farm, Nags Head Road – Construction of a two storey 18-unit residential home for vulnerable people. Refusal.

22/2845/TCA | G1 – 5x Lawson Cypress Conifer – dismantle to ground level. | 2 Mitchell Cottages Gittisham EX14 3AF. Withdrawn.

• To receive an update on Highways

4 March Rail on bridge on lane to Catshayes Farm should be repaired 0730−1830, but Traffic Order is for five days in case of problems.

6-10 March Hayne Lane closed off-peak for installation of illuminated signage on Hayne Lane rail bridge.

10-16 March Honiton bypass will have various closures for overnight maintenance.

DCC has written to owners of hedges overhanging west end of Old Elm Road.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

See minute ref 178/22.

• To receive an update on public transport

None.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said EDDC was hoping to deliver the Old Elm Road rewilding proposal next spring. 

ACTION: Cllr Rowe to arrange a meeting with CoBikes.    

• To consider parish council support for scam awareness and security

Cllr Twist reported there was no update on this.

• To consider limited residential development in the parish

Cllr Valentine reported that GCLT would be looking for a new affordable housing provider for the scheme, as South Devon Rural Housing Association had reconsidered its position in the light of delays and rising costs.  He added that the delays may necessitate another housing needs survey.

• To consider making an application for a permissive path, Goldcombe-Hayne Lane

The clerk said there was no update on this.

• To consider the refurbishment and maintenance of the village play area

Members agreed the clerk could ask Alvian Ltd to carry out the play area safety inspection for 2023, and order a new ‘no dogs’ sign.  Cllr Walker reported that the small gate is not closing as it should, so Cllr Rowe agreed to look at it.  Cllr Walker thanked the Chair for helping out with the recent dog waste issue.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman had carried out some work by Clysthayes.

178/22     To receive a report from the Chair

The Chair said she had gained the required three quotes from companies specialising in public playground equipment. Members resolved unanimously to approve the most cost-effective provider for the table tennis table, which is also the most practical solution for the terrain. It’s a steel outdoor table and will be installed onto the existing grass with rapid-set concrete footing pads. There will also be grass wear protection matting.  The Chair said she had also gained a price for a single half size steel goal post.  Both these items, bar £32, can be funded by the S106 Garden Centre play equipment funding, subject to the clerk confirming all is in order with EDDC.

If all is in order, the table tennis will be installed in the area where the picnic benches are as this is the flattest. The goal post is movable but can be placed on the far (north) wall of the original playground area.  The Chair agreed to speak to all the neighbours and check they’re all happy with the plan and include a notice of the new facilities in the gazette.  Members agreed to defer a decision on the goal post until another supplier provides a quote.

Devon Communities Together grant

The Chair explained that as the end of the grant period is nearing, DCT require some forms to be completed to show how their funding has achieved the objectives for the Gittisham Community Kitchen. The Chair agreed to complete these, in consultation with the Village Hall Committee, forward to members for approval and then ask the clerk to submit them this month.  The grant of £2,142.45 will then be paid to the parish council which will cover 23 weeks of £50 / week food and 23 weeks of hall rental £43.15 per week. Once received by the council, we will need to pay the hall for the rental £992.45. They previously agreed to have this paid in arrears at the end of the project (March 2023). The food money £1,150 will be retained, as the parish council has been paying this weekly to the organiser. 

ACTION: Clerk to confirm funding with EDDC for table tennis.    

Cllrs Walker and Twist left the meeting.

179/22     To consider a request by Gittisham PCC to fund repairs to the lych gate

Members heard that Gittisham PCC was considering asking a carpenter, rather than a consultant, to inspect the condition of the lych gate.  The clerk reported that James Fuller had explained there is only one architect approved by the diocese to carry out such work.  Members agreed that if the PCC decided to contract a carpenter’s services, if the PCC obtained three quotes, GPC could contribute towards the cost of the survey element.   

ACTION: Clerk to contact James Fuller.

Cllrs Walker and Twist returned to the meeting.

180/22     To approve the March payments and to note the current bank balance

                F Clampin             £228.74 Clerk’s salary

                Sara Trumper       £199.82 Reimbursement for food & sundries, Gittisham Community Kitchen, Feb 2023

Michael Poll        £65 Grass cutting (inv. ref. 10202)   

Will Wolsey        £77.36 (reimbursement for village hall canopy, funded by DCC Locality Budget)

DD          NEST                     £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £19,194.42 (which includes approximately £7,000 in the business reserve account). 

181/22     To consider the parish council’s grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme and code of conduct

It was resolved to approve the above policies, subject to several minor amendments by the clerk.

182/22     To consider the Parish Council’s Statement of Internal Control, Financial Regulations and Risk Management

It was resolved to approve the above policies, subject to several amendments by the clerk including additional assets and an item about internet banking processes.

ACTION: Clerk to ensure documents are up to date.  

183/22     Clerk’s Report

Members welcomed the clerk’s news that Russell Hayman had waived payment for the hedge cutting.  He also defined the wording for the tree plaque: “In memory of Lilian Hayman of Gittisham Farm.”  The clerk read out an email from Graham Hutton at Baker Estates regarding recent sewage problems.  She agreed to forward this to Cllr Twist to upload to the Hayne Farm Facebook page. 

ACTION: Cllr Orchard to order a plaque & Cllr Rowe to make a stake for it; both to install EDDC’s jubilee stake in play area.  Clerk to ask Graham Hutton how he will advise residents on sewage problems.

184/22     For information only; items for the forward agenda

Lych gate; annual parish meeting.

185/22     To consider any late entry correspondence

ACTION: Clerk to investigate whether parish councils can provide funding towards a fete.

186/22     Date of next two meetings  

Thursday 6th April and Thursday 4th May 2023 at 7.30pm. 

There being no further business, the meeting closed at 2120 hrs.

Chair…………………………………….

6th April 2023

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr Phil Twiss (DCC), PCSO Darren England

151/22        To accept and approve apologies

Apologies were received and accepted.

152/22        To confirm the minutes of the meeting held on 5th January 2023

The minutes of the meeting held on 5th January 2023 were confirmed and signed by the Chair. 

153/22        To receive the Beat Manager’s Report

Dec 2022: no reported crimes.

154/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 10, as they are members of Gittisham PCC (minute ref. 160/22). 

155/22        To consider actions from the last meeting not otherwise on the agenda

Members discussed parish council support for the Coronation of King Charles III, and agreed to put £500 towards an event.  Cllr Bruce said he would find out where the plaque had got to for last year’s jubilee tree.

ACTION: Cllr Fowles to apply for a road closure for the bottom of Old Elm Road; Chair to liaise with Gittisham Village Hall committee about an event.

Cllr Bruce said he was not aware of any policy reconsideration regarding EDDC’s draft Local Plan, in spite of comments from the Secretary of State for Levelling Up, Housing and Communities.

156/22        Reports from County Council and District Council representatives

In his absence, Cllr Twiss sent the following report:

DCC Budget setting 2023/24 

Unlike other Government and quasi-Governmental organisations, such as the NHS, DCC is required by law to produce a balanced budget each year.  The process for 2023/24 is nearly complete, having progressed through most of the checks and balances, scrutiny and consultations it must do before reaching Full Council, to seek approval on 16th February 2023.  In normal times this is a monumental task, trying to balance the books with many competing interests for the limited resources available.  But we do not currently live in what might have previously been regarded as normal times. This time last year , having got through the worst ravages of the Covid-19 pandemic, it would have been hard for the majority of us to predict the horrifying situation in Ukraine, and the  impact of it on our economy and cost of living, making life much harder for very many  people. 

DCC puts great focus on helping those who need help most, including young people and vulnerable adults.  Items like Public Health and funding for schools are ‘ring fenced’ i.e. must be spent  on these items and so the amount that DCC can use as its day to day running or  revenue expenses is nearly £630 million in 2022/23 and a proposed £696 million in  2023/24, a 10.5% increase.  The overwhelming amount of this is invested in to Adult and Children’s services, which  are both set to get large increases of 8.8% and 18.4% respectively, largely driven by  soaring demand and the cost of providing services, many of which are mandatory for DCC to provide.  The figures are staggering and there is still never enough in the pot, where DCC is constantly looking at ways to work more efficiently and effectively for the people of  Devon, getting a share fairer share from Westminster.

Highways 

As we go about our daily business it is apparent that our highways are taking a severe battering this winter, with safety defects (largely pot holes) being reported at an alarming rate over the longest roads network in England, where DCC is responsible for more than 12,800 kilometres (8,000 miles), a huge task at the best of times with limited resources.  Over and above the proposed Highways budget for 2023/24, it has been agreed to put a further £1m in to Highways drainage for 2023/24 , as I’m sure many of the  reasons for so many potholes this winter is down to water on the roads.  In the overall  scheme of things, the total amount of money to fix potholes and get our entire road  network in England to a safe and acceptable standard is quite small at approximately  £14bn pre this winters ‘rainy season’.  The problem with constantly fixing potholes is you never get ahead of the game with planned maintenance, in order to reduce them or deliver planned upgrades where money is better spent on long lasting solutions. As you might imagine DCC is constantly lobbying for increased funding on a permanent and ad hoc basis, in order to improve matters. 

Just a reminder that if you want to report a problem, including Highways defects,  faulty street lighting, flooding and blocked drains etc please visit  https://www.devon.gov.uk/roadsandtransport/report-a-problem/  (Cllr Bruce added his frustrations about the current Highways system, which he described as a reactive process that will never keep up with the ongoing damage to our roads.)

Want to hold a Coronation street party? 

Finally something to and celebrate!  DCC is inviting communities across Devon, (who prefer something local to them), to apply for a free street party licence to mark the coronation of His Majesty King Charles III and Her Majesty, The Queen Consort.  The Coronation takes place on the morning of Saturday 6^th May at Westminster Abbey, and on Sunday 7^th May Coronation Big Lunches will bring communities together with a special Coronation Concert at Windsor Castle.  Throughout the weekend of festivities hundreds of events, ranging from traditional street parties and lunches to Jubilee markets, fun-days, and galas, are expected with many taking place on Devon streets. 

If your community wants to hold a street party, DCC is asking that you apply using the online basic street party application to close off your street available at  https://tinyurl.com/ymxf5we9  you can do this for free and applications can be made  for Saturday 6^th, Sunday 7^th, or Monday 8th May.  This form is for minor residential roads and cul-de-sacs only and they will be considered on an individual basis. If you want to apply for a street closure on a busier road, applications can still be submitted by making a Special Event application at https://tinyurl.com/38cfvsrn  However, these usually require three months’ notice, and they will only be approved if it’s practical. The application may incur a fee.  DCC expects a huge number of applications, approximately 160 street closures were granted ahead of the Queen’s Platinum Jubilee celebrations last year, and if you are thinking of applying, please do so ahead of the cut-off date of Sunday 26^th March.

Cllr Bruce reported that despite being promised a meeting in person to discuss the Church Mead garages, it has not transpired. However, on a positive note perhaps, an assessment by EDDC has stated that it will take £4K to repair the garages to a state fit for renting. He said he had challenged this, as the cost seems excessive and he had also reminded them about his request on GPC’s behalf about taking over responsibility/maintenance and renting them. So far nothing back.

Kings Arms Farm

Cllr Bruce said he was very disappointed to hear that this application had been refused. He said he had made a strong case for approval and will now be advising the owners to appeal, pointing out that we have a good record of success in this area. Cllr Valentine added that the applicant could ask for an informal enquiry where they represent themselves, or go for written representations. 

Cllr Bruce left the meeting.

157/22   To consider the following planning application:

• 23/0096/FUL Nags Head Farm, Nags Head Road, Gittisham EX14 3AW – Extension to agricultural building
• 22/2845/TCA 2 Mitchell Cottages Gittisham EX14 3AF – 5x Lawson Cypress conifer, dismantle to ground level

Parish councillors resolved to have no objection to these two planning applications.

158/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

22/1718/FUL  Westgate  Gittisham EX14 3AU – Erection of solar panels on existing pool house / garage roof and erection of summer house. Approval, standard time limit.

• To receive an update on Highways

6-10 March Hayne Lane closed off-peak for installation of illuminated signage on Hayne Lane rail bridge.

10-16 March Honiton bypass will have various closures for overnight maintenance.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Members agreed with the Chair’s summary that the parish council had explored many options of spending the first tranche of S106 money from the Hayne Farm development.  The pandemic, coupled with the rapidly increasing cost of materials, had made the process more challenging than it should have been.  However, they had to conclude that as a small parish, Gittisham would not be able to spend these funds, particularly as the criteria were so limited (to sports pitches).  Members resolved by a unanimous vote to return the whole of the first tranche to EDDC with a request to the district council to take Gittisham residents into account when redistributing this so that they could benefit.   

Parish councillors agreed to redouble their efforts to use separate S106 funds with match funding from GPC and elsewhere to install an outdoor ping pong table in the village play area.  This was one of the items put forward when parishioners were consulted previously about sports facilities in the area.  

ACTION: Clerk to write to EDDC S106 officer; Chair to speak to Honiton TC clerk; Chair to canvass residents whose homes are next to the village play area; Chair to obtain three quotes from suppliers for purchase & installation of ping pong table.    

• To receive an update on public transport

Cllr Orchard explained that the railway between London Waterloo and Exeter has had a tough time of late, owing to track being washed away near Basingstoke. Notice boards have been installed on both bus shelters.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said he would ask Co-Bikes for an update, and also speak to Russell at EDDC about the Old Elm Road rewilding proposal.  Members discussed installing a bench for the coronation in the area, subject to consultation.  Cllr Twist said a local resident had donated a large number of tulip bulbs.  

ACTION: Chair to advertise tulip donation on village WhatsApp and Cllr Twist to do the same on the Hayne Farm Facebook page.  Cllr Rowe to plant some where the ‘Welcome to Gittisham’ sign used to be.    

• To consider parish council support for scam awareness and security

Cllr Twist reported that said a new scam awareness programme is being screened on Channel 5,

Wednesday nights at 8pm.  W/c 30th Jan it featured buying on line and recommended 3 tips: 1-do your research; if it’s a firm you don’t know put their name in the search box followed by the word scam, it might show reviews; 2- never leave the platform you found them on, and 3- always pay by credit card as it adds another layer of protection. 

• To consider limited residential development in the parish

Cllr Valentine reported that there was no update on this.

• To consider making an application for a permissive path, Goldcombe-Hayne Lane

Cllr Fowles agreed to follow up with Combe Estate now the shooting season has finished.

• To consider the refurbishment and maintenance of the village play area

ACTION: Cllr Valentine to send the clerk contact details for an alternative playground safety inspector.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker reported there was no update on this. 

159/22     To receive a report from the Chair

The Chair said she had received an email from a resident asking if changes could be made to the areas covered by the 30mph limit at Hayne Farm.  Cllr Orchard reported that DCC is looking at this, according to Cllr Twiss. 

ACTION: Clerk to contact Russell Hayman to ask if he would like to be reimbursed in some way for the hedge cutting he had carried out on behalf of the parish.  Also to ask regarding wording of the plaque on the tree in the play area.

Cllrs Walker and Twist left the meeting.

160/22     To consider a request by Gittisham PCC to fund repairs to the lych gate

Members resolved to approve a contribution towards the consultant’s fees for a report to assess the condition of the lych gate, provided the PCC obtains three quotes and value for money.  Councillors were satisfied that it was appropriate to proceed, having taken legal advice from DALC / NALC on this matter.

ACTION: Clerk to contact James Fuller.

Cllrs Walker and Twist returned to the meeting.

161/22     To consider recurring sewage problems at Hayne Farm

The clerk said that South West Water had not yet adopted the drainage / sewage system on the development, although it’s understood they have sent engineers to investigate. Some residents have reported problems, particularly following periods of high rainfall.  Baker Estates are responsible for the system until Hayne Farm is completed; the clerk said she would flag this up with them.  Councillors agreed that this exposed weakness in the current infrastructure, which would come under further pressure if EDDC approved any additional development close by.

ACTION: Clerk to contact Graham Hutton at Baker Estates.

162/22     To consider play equipment at Hayne Farm

Members approved the Chair’s email to a Hayne Farm resident who had asked if it was possible to improve the local play park with the parish council’s support.  The Chair explained the situation regarding the criteria for S106 spending, ownership of the site, maintenance and insurance, and said that any future collaboration would have to be consulted on.  Funding for new equipment could come from other sources such as the National Lottery. 

143/22     To approve the February payments and to note the current bank balance

                F Clampin             £228.74 Clerk’s salary + expenses £2.70 (petrol)

                Sara Trumper       £187.69 Reimbursement for food & sundries, Gittisham Community Kitchen, Jan 2023

                Community Heartbeat Trust £162 Hayne Farm defib annual support cost yr2      

                Arthur J Gallagher Insurance £275.54        Lengthsman public liability insurance

Websites Ahoy         £65       Support & maintenance of website during 2022, inc setting up gittisham.org.uk email addresses

DD          NEST                     £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £19,788.20 (which includes approximately £7,000 in the business reserve account). 

ACTION: Clerk to investigate councillors’ expenses allowance limit, and information to be provided in the event of a claim.

164/22     To approve a supplier for the Gittisham play area maintenance contract, 2023-24

The clerk said she had approached three contractors to invite them to bid for the annual maintenance contract.  Members resolved to appoint Michael Poll for another year.

ACTION: Clerk to contact Michael Poll.

165/22     To update the parish council’s banking policy and existing bank mandate

The clerk reported that online banking is now up and running.  However, the current financial regulations still request two authorised signatories, of which the clerk cannot be one.  Bankline only allows for authorised signatories to process payments, which are currently being handled by Cllr Twist and the Chair.  Members agreed the clerk could discuss the situation with the internal auditor in May.

ACTION: Cllr Twist to order online banking tools for Cllr Valentine. 

166/22     Clerk’s Report

The clerk said she needed a person’s name from National Highways (who own the land where the postbox is located on Hayne Lane) in order to process the request to move it.    

ACTION: Cllr Rowe to send details to the clerk. 

167/22     For information only; items for the forward agenda

Grant-giving policy, publication scheme, complaints policy, anti-fraud & corruption policy, Freedom of Information Scheme, code of conduct, Statement of Internal Control, Financial Regulations and Risk Management.

168/22     To consider any late entry correspondence

None.

169/22     Date of next two meetings  

Thursday 2nd March and Thursday 6th April 2023 at 7.30pm. 

There being no further business, the meeting closed at 2130 hrs.

Chair…………………………………….

2nd March 2023

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), one member of the public, Fiona Clampin (clerk)

Apologies for absence: PCSO Darren England

130/22        To accept and approve apologies

Apologies were received and accepted.

131/22        To confirm the minutes of the meeting held on 1st December 2022

The minutes of the meeting held on 1st December 2022 were confirmed and signed by the Chair. 

132/22        To receive the Beat Manager’s Report

Oct 2022: 1 x violence & sexual offences, Beech Walk

Nov 2022: no reported crimes.

133/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 13, as they are members of Gittisham PCC (minute ref. 142/22). 

134/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Rowe encouraged all those who had not yet set up their new gittisham.org.uk email addresses to do so before the next meeting.

135/22        Reports from County Council and District Council representatives

Cllr Bruce said district councillors were awaiting guidance from EDDC as to how the council will accommodate new policy coming out of Whitehall which could potentially affect EDDC’s draft Local Plan.  Cllr Valentine asked to be kept informed if anything changes regarding EDDC’s Local Plan.

He then provided members with a summary of the communication regarding the Church Mead garages.  He said the situation has progressed surprisingly little with EDDC officers, and he pledged to put together a list in chronological order of what had been done and not done which he would then present to officers.  The Chair thanked Cllr Bruce for his tenacity, and Cllr Walker said she would inform Church Mead residents.

Cllr Twiss wished all members a happy New Year and said that Devon County Council is doing everything possible that it can to help and support our communities, in partnership with very many stakeholders across the county.

Back to school advice issued by UKHSA

The UK Health Security Agency (UKHSA) reports that flu and coronavirus are currently circulating at high levels, and are likely to continue to increase in coming weeks.  High numbers of scarlet fever, caused by group A streptococcus, also continue to be reported. Professor Susan Hopkins, Chief Medical Adviser for the UKHSA emphasizes that it is important to minimise the spread of infection in schools and other education and childcare settings as much as possible.

If your child is unwell and has a fever, they should stay home from school or nursery until they feel better and the fever has resolved. Lessons learned during the epidemic about the importance of good hand hygiene is also key, so practising regular handwashing at home with soap and warm water for all of the family remains sound practice.  Catching coughs and sneezes in tissues, then binning them is another simple way to help stop illnesses spreading, as well as adults trying to stay home when unwell and if you have to go out, wear a face covering.

‘Flu vaccinations are still available for all eligible groups and are the best protection against the virus. There has been a good uptake in older age groups but vaccination among young children remains low. ‘Flu can be very unpleasant and in some cases can lead to more serious illness. Getting children vaccinated protects them and others they come into contact with.

Eligible children include for free vaccination are:

• those aged 2 and 3 on 31 August 2022
• all primary school-aged children
• some secondary school-aged children

Keep your New Year resolution with the help of One Small Step

The beginning of a new year can be a great opportunity to create a new habit. One Small Step has many options for support to help you keep your resolution in 2023, or inspire you to make the change.  Studies have found some of our New Year resolutions will struggle to make it past 12 January, but with the support of others, we can make them last much longer. One Small Step is a free lifestyle service, funded by Devon County Council, to support the health and wellbeing of Devon residents.  There are friendly advisors who can help you plan lifestyle changes and support you to maintain a healthier weight, stop smoking, drink less or become more active. Flexible support means they can help you focus on small achievable steps to fit in with your lifestyle and routine.

You can reach them by calling 01392 908 139, take a look at our website at www.onesmallstep.org.uk or fill out a contact form.  DCC also has a team of stop smoking practitioners, so if you are thinking about stopping smoking, you can also text them by messaging QUIT to 60777. There is 12 weeks of Behavioural support on offer, along with Nicotine Replacement Therapy.

Devon’s continued support for the people of Ukraine

Devon County Council has given a measured welcome to a Home Office announcement that will see additional payments made to host households participating in the Homes to Ukraine programme.

Under the new terms, the hosts of Ukrainian guests who have been in the UK for more than 12 months will be eligible for the increased national ‘Thank You’ payment of £500.  The current national amount is £350 per host. This increased national amount is available until month 24 of the guests’ stay in the UK. But councils will see government funding reduce from £10,500 to £5,900 per guest to provide wraparound support for new arrivals from 1 January 2023.  They will however have access to additional funding to help mitigate homelessness, and to help councils with housing responsibilities acquire housing for people fleeing conflict from Ukraine and Afghanistan.

In Devon, more than 1,000 people have put themselves forward to be sponsors with over 500 more confirming their interest in becoming a future host. This has meant that more than 1,600 citizens from Ukraine have arrived since Russia first invaded the country in February 2022. Devon County Council will continue to work closely with local councils, voluntary and local community organisations to support both hosts and their guests.

Cllr Twiss said he would be meeting staff from Jurassic Fibre at some point this month to discuss progress on broadband. 

ACTION: Cllr Twiss agreed to ask Highways about the drain by Rapshayes Farm, as well as access to the proposed Combe Farm Shop at the garden centre. 

Cllrs Bruce and Twiss left the meeting.

136/22   To consider the following planning application:

• 22/2723/FUL Combe Garden Centre Gittisham EX14 3PD – New farm shop and associated landscaping works adjacent to the site of the existing Combe Garden Centre

Parish councillors resolved to object to this application for reasons of prematurity, highways and flooding. The highway upgrade required is not addressed by this application to enable decision-making, and there is no secure pedestrian access to the centre (contrary to information provided in this application). The area already has issues with run-off and flooding.

137/22   To consider EDDC’s emerging Local Plan and agree the parish council’s response to the public consultation

Members discussed the PC’s response to EDDC’s draft local plan and agreed the objection letter circulated by Cllr Valentine.  The Chair encouraged everyone who had not already done so to respond to the public consultation by 15th January deadline, and thanked councillors for their work in raising awareness of the draft plan proposals in the community.  She said it had been a really successful exercise in engaging with the parish.  The parish council objects to both proposals for the parish, and understands there is considerable local opposition. Concerns were also raised over access to another proposed site (LP_HONI_01) which is just outside the parish, but would be reached by roads in Gittisham Vale. 

ACTION: Clerk to send GPC’s response to EDDC Planning Policy and also to Honiton Nub News.

138/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

21/2602/FUL & 21/2603/LBC Pomeroy House Gittisham EX14 3AJ Single-storey extension to side with raised patio, installation of porch canopy and alterations to courtyard, west elevation and east elevation, involving demolition of existing porch to side.  Refusal.

22/1197/FUL  Proposed siting of 5 x Shepherd’s Huts in the field southeast of Curlditch House  Gittisham EX14 3AE Approval with conditions.

• To receive an update on Highways

16 January overnight road closure under Iron Bridge for bridge inspection.

10-16 March Honiton bypass will have various closures for overnight maintenance.

Cllr Orchard reported that the balancing pond grill was cleared out again mid-December.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard reported that Honiton Town Council has arranged a meeting for 31^st January to discuss how to spend Gittisham’s S106 money.  The clerk said she had explained the situation to HTC.

ACTION: Clerk to send Cllr Orchard contact details for S106 at EDDC.    

• To receive an update on public transport

Cllr Orchard explained that single bus fares have been capped at £2 until the end of March 2023.  All single journeys will be capped at a maximum of £2 for the duration of the scheme. The same £2 cap applies to child and concessionary fares. If the fare is currently less than £2, the price will stay the same; if the fare is currently more than £2 then the price will be reduced to £2.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Twist said there was no update on this.

ACTION: Cllr Rowe to send the Chair the application form for Co-Mobility Bikes.    

• To consider parish council support for scam awareness and security

Cllr Twist reported that said an alert had gone out about missing dog scams circulating on Facebook, asking people to click on a link.

• To consider limited residential development in the parish

Cllr Valentine reported that there was no update on this.

• To consider making an application for a permissive path, Goldcombe-Hayne Lane

The clerk reported there was no update on this.

• To consider the refurbishment and maintenance of the village play area

Cllr Walker said the rubbish bin had been emptied.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker agreed to inform Len Abbott that the drain needs clearing outside Clysthayes / corner of Dark Lane.  The clerk said she had ordered 1 tonne of salt from DCC. 

ACTION: Clerk to produce a laminated sign for the Curlditch grit store.

139/22     To receive a report from the Chair

The Chair thanked all members for their work on raising awareness of EDDC’s draft Local Plan.

140/22     To consider decorating and / or refurbishing the parish council’s bus shelters

The Chair said any repairs would need a contractor, and it was agreed to postpone this project until the spring when the weather is warmer and perhaps drier.

141/22     To consider donations to organisations under S137 and Transport

Members agreed to donate £100 each to TRIP, Operation Rudolph, Hospiscare & Diabetes UK.

142/22     To consider a request by Gittisham PCC to fund repairs to the lych gate

Cllrs Walker and Twist left the meeting.

The clerk said she was waiting for legal advice from DALC / NALC as to whether the parish council could contribute towards the cost of a surveyor to establish the state of the war memorial.  

Cllrs Walker and Twist returned to the meeting.

143/22     To approve the January payments and to note the current bank balance

1210       Noticeboard Co   £202.17 outstanding VAT for 3 x magnetic noticeboards for bus shelters

                F Clampin             £228.74 Clerk’s salary + expenses £0.68 (stamp)

                Len Abbott           £116, 8 hours lengthsman work, Nov 2022  

                Len Abbott           £36.25, 2.5 hours lengthsman work, Dec 2022            

                Sara Trumper       £215.24 Reimbursement for food & sundries, Gittisham Community Kitchen, Dec 2022

                Gittisham Parish Hall £150 comfy chairs      

                Information Commissioner£40        Annual membership

TRIP                      £100       Donation

Operation Rudolph £100   Donation

Hospiscare            £100       Donation

Diabetes UK         £100       Donation

DD          NEST                     £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £20,732.73 (which includes approximately £7,000 in the business reserve account). 

144/22     To agree the budget for 2023-24

The clerk and Cllr Twist outlined likely expenditure for the rest of the current tax year, and circulated a spreadsheet showing forecast expenditure for 2023/24.  Councillors suggested adding a new line for a community engagement event in future years, and agreed with Cllr Valentine’s suggestion that the parish council should develop a strategic plan.  Cllr Orchard added that more events should be planned for Gittisham Vale. 

ACTION: Clerk to request up to date figures from EDDC for a rubbish bin. 

145/22     To set the precept for 2023-24

Councillors voted unanimously to increase the precept by 11 per cent to £9,307.41, the balance of the budget to be taken from reserves.  Members agreed that as the population of the parish has increased significantly, this should not represent a rise at the individual level.

146/22     To update the parish council’s banking policy and existing bank mandate

The clerk said she had distributed the online banking tools to the Chair and Cllr Twist in the hope that payments can soon be made online.

147/22     Clerk’s Report

The clerk said Royal Mail had sent her a form to fill out regarding the potential move of a postbox. 

148/22     For information only; items for the forward agenda

CIL & S106; play area annual maintenance contract.

149/22     To consider any late entry correspondence

Cllr Rowe said he would be available to help if any member had issues with setting up their new email account.

ACTION: Chair to investigate why the Midweek Herald is no longer being delivered to the village bus shelter. 

150/22     Date of next two meetings  

Thursday 2nd February and Thursday 2nd March 2023 at 7.30pm. 

There being no further business, the meeting closed at 2145 hrs.

Chair…………………………………….

2nd February 2023

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Fiona Clampin (clerk)

Apologies for absence: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), PCSO Darren England

111/22        To accept and approve apologies

Apologies were received and accepted.

112/22        To confirm the minutes of the meeting held on 15th November 2022

The clerk said she had added to minute ref. 105/22 that members had resolved to approve payments from the reserves for the Gittisham Community Kitchen until the grant from Devon Communities Together comes through. The minutes of the meeting held on 15th November 2022 were then confirmed and signed by the Chair. 

113/22        To receive the Beat Manager’s Report

The clerk said the latest crime figures had been reported at the November meeting.

114/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 11, as they are members of Gittisham PCC (minute ref. 121/22).  Cllr Orchard declared an interest in agenda item 12, as he is due to be reimbursed by the council (minute ref. 122/22).

115/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Walker reported that an officer from EDDC had been to visit the garages at Church Mead.

The Chair thanked members for helping distribute the 500 flyers which explain how EDDC’s emerging Local Plan would affect the parish.  Councillors agreed there was anxiety over the proposals, but the Chair encouraged everyone to respond to the public consultation as the volume of responses is taken into account.  Some members said they would be able to attend the drop-in sessions.  The flyer will also be distributed with the digital version of December’s Gittisham Gazette, and all agreed that it could run additionally in January as the deadline for comments is 15^th January.  A petition was also discussed.  Cllr Valentine said he would be adding more detail to the response he had drafted so far, and would bring it back to January’s PC meeting.

ACTION: All to encourage residents to respond to the public consultation.

116/22        Reports from County Council and District Council representatives

In his absence Cllr Twiss sent the following report:

The Jurassic network design work continues, now that the company has received an updated list of the properties that would access the service.  Cllr Twiss said he had signed off his Locality budget contribution in respect of ‘comfy’ chairs at the Village Hall.  Members resolved to approve payment of £150 for these from the reserves, until the DCC grant comes through.

In his absence, Cllr Bruce wished parish councillors and all residents a happy Christmas.

117/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

22/2291/FUL – Gittisham Farm – roof over existing open livestock yard. Approval.

• To receive an update on Highways

16 January overnight road closure under Iron Bridge for bridge inspection.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said there was no update on this.

• To receive an update on public transport

Cllr Orchard said some odd items were appearing in the Vale bus shelter once again.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Twist said there was no update on this.

• To consider parish council support for scam awareness and security

Cllr Twist reported that millions of ‘phone users will be better protected from spoof calls which imitate legitimate organisations such as banks, as the telecoms watchdog announces a change in rules next year.  These will hopefully be brought into force by 15th May 2023.

There has been an upsurge in fake emails purporting to be from TV licensing and the DVLA to lure people into giving away their bank details.  There has also been a sharp increase in scams on Facebook marketplace, as Christmas looms and people look for bargains online.

• To consider limited residential development in the parish

Cllr Valentine reported that there was no update on the signing of the option agreement.

• To consider making an application for a permissive path, Goldcombe-Hayne Lane

The clerk reported there was no update on this.

• To consider the refurbishment and maintenance of the village play area

The Chair said the crab apple tree destined for the play area had been planted, along with a spindle. She said she was waiting for the right moment to plant the hedge plants from the Woodland Trust.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said Len Abbott had mentioned the drain at Rapshayes to her, which he’d discussed with Cllr Twiss in the summer of 2021 but DCC has not carried out any work on it to date.  In addition, the lengthsman reported that Pig Sty corner needs digging out, but members were uncertain of whose responsibility this is. 

ACTION: Cllr Walker to speak to Len Abbott about clearing the ditch above Pomeroy Lodge.

118/22     To receive a report from the Chair

The Chair thanked all members for their work on behalf of the parish, and wished all a happy Christmas.

119/22     To consider decorating and / or refurbishing the parish council’s bus shelters

The clerk said the three noticeboards had been ordered.

120/22     To consider donations to organisations under S137 and Transport

Members agreed to donate £100 each to TRIP, Operation Rudolph and Diabetes UK, subject to the clerk checking the correct amount per elector that is permitted. Payment to be issued at next meeting.

121/22     To consider donations to organisations under S137 and Transport

Cllrs Walker and Twist left the meeting.

The Chair explained that the parish council had taken legal advice from DALC on whether it could help Gittisham PCC with the cost of maintaining the lych gate / war memorial.  The clerk agreed to circulate the legal advice to members, and suggested that the parish council might, in principle, be able to help towards the cost of appointing a surveyor to establish the state of the war memorial.  Gittisham PCC should provide an idea of the cost.  Other grants may be available to cover the cost of repairs and maintenance.

Cllrs Walker and Twist returned to the meeting.

122/22     To approve the December payments and to note the current bank balance

Members resolved to approve the following payments:

1202      F Clampin            £228.74 Clerk’s salary

1203      F Clampin            £38.09 Clerk’s expenses (1 x 2nd class stamp & printer ink)

1204      Michael Poll        £65        Grass cutting, inv. ref. 10190

Cllr Orchard left the meeting

1205     Peter Orchard      £125   Reimbursement for Sidmouth Print 500 flyers, Local Plan

Cllr Orchard returned to the meeting.          

1206      Gittisham PCC £42.50  5 x months’ parish room hire, Aug-Dec 2022 

1207     Sara Trumper      £218.20   Reimbursement for food & sundries, Gittisham Community Kitchen

1208    Noticeboard Co    £1,010.68   3 x magnetic noticeboards for bus shelters

DD         NEST                   £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £21,663.50 (which includes approximately £7,000 in the business reserve account).  Cheque no. 1209 for £150 for the village hall comfy chairs was wrongly addressed. Payment will be issued at the next meeting, and included in January’s items for payment.

123/22     To update the parish council’s banking policy and existing bank mandate

The clerk said the request had been sent to update the mandate, and an application made for Bankline for Communities.  Cllr Twist reported she had confirmed her ID with Nat West.

124/22     To approve and sign the annual CIL report 2021/22

The clerk distributed details of CIL income and expenditure for 2021/22.  Members resolved to approve the document, and it was signed by the Chair.

ACTION: Clerk to upload the CIL document 2021/22 and send to EDDC.

125/22     To receive a report from the clerk regarding items highlighted in the annual internal audit report 2021-22

The clerk said Clare Bryden had set up new email accounts for all councillors with the domain name gittisham.org.uk.  Cllr Rowe explained to members how to set these addresses up. 

126/22     Clerk’s Report

The clerk said she had chased the postbox request with Royal Mail, but there was no progress to report.

127/22     For information only; items for the forward agenda

Budget, precept, Local Plan.

128/22     To consider any late entry correspondence

None.

129/22     Date of next two meetings  

Thursday 5th January and Thursday 2nd February 2023 at 7.30pm. 

There being no further business, the meeting closed at 2100 hrs.

Chair…………………………………….

5th January 2023

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr J Fowles, PCSO Darren England

95/22        To accept and approve apologies

Apologies were received and accepted.

96/22        To confirm the minutes of the meeting held on 6th October 2022

The minutes of the meeting held on 6th October 2022 were confirmed and signed by the Chair. 

97/22        To receive the Beat Manager’s Report

Sept 2022: 1 x violence & sexual offences, Parsonage Lane

August 2022: 1 x violence & sexual offences, Nags Head Road

98/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 15, as they are members of Gittisham PCC (minute ref. 109/22).

99/22        To consider actions from the last meeting not otherwise on the agenda

The clerk said she had provided Royal Mail with the details for potentially moving a postbox to Hayne Farm, but she would need to chase this up in the absence of a response.  The clerk reported that the amended bank mandate had been sent off. 

The Chair said the crab apple tree destined for the play area was due to be planted on 15^th November, but this had to be postponed due to adverse weather conditions.  Cllr Walker reported she had received an email from an EDDC engineer, informing her that a section of the river Gitt would be dredged in April 2023.  The material would usually be placed on the river bank to allow displaced wildlife to return to the river, but in this case the material would have to be removed directly from site and not stored on the bank of the river due to its location.  Also, the timing of the works means that spawning reptiles or fish are less likely to be disturbed, and the impact to the existing ecosystem is reduced.

Cllr Valentine said that he and the Chair had attended a webinar on EDDC’s emerging Local Plan on 20^th October, and this had raised a number of important concerns.  These are the appearance of “second choice sites” which includes land in Gittisham parish, as well as a lack of analysis of what the pressure on infrastructure would be of any new development.  There followed a long discussion about the process of drawing up the Local Plan, and what members, county and district councillors perceived to be multiple flaws in the document.  Regarding the proposed land allocations, members agreed they could support development of the land described as Gitti 06, which equates to Baker Estates’ current outline application for 31 homes next to Hayne Farm.  But they could not support Gitti 05, a proposal of 100 homes west of Hayne Lane which Combe Estate describes as “available”, and resolved to leaflet residents to inform them of the public consultation on the plan which runs until 15^th January.  The Chair added that a Vale resident is circulating a petition to protest a proposal to extend housing south of Honeysuckle Drive.  This is the old Gleeson proposal from 2015.

ACTION: Cllr Valentine to draft a text to accompany EDDC’s Local Plan consultation poster and map, and Cllr Orchard to arrange 500 printed copies for distribution.  Cllr Valentine to prepare a response that can be presented at a drop-in event in connection with the local plan.  To be approved at January’s meeting.

ACTION: Clerk to contact Riverside property owner re dredging.

100/22        Reports from County Council and District Council representatives

Growing Communities Fund

The DCC Growing Communities Fund (GCF) is making a real difference, said Cllr Twiss, giving a helping hand to local communities during the cost-of-living crisis. So far £250,000 has been awarded to local projects across the county, many of which are helping communities cope with the sharp increase in food prices and heating bills. DCC has committed a further £200,000 and is inviting applications for projects that support communities and help them to become more resilient. This is in response to the fastest rise in the cost of living for 40 years; the cost of food increased by 14.6 per cent in the year to September, reaching its highest level since 1980. Projects supported include those that offer local people a warm safe haven, produce food, distribute surplus food and essentials, food banks and classes showing communities how to cook nutritious meals on a budget.  See https://www.devon.gov.uk/communities/growing-communities-fund for further information. 

Free holiday activities with hot meals now available for children during the Christmas 2022 holidays

School holidays can be particularly difficult for some families because of increased costs, such as food, especially now, when costs of living are so high, and rising. DCC has arranged a programme of funded holiday-time activities, with hot meals, to run for up to four days over the Christmas 2022 school holiday. 

To see the full programme of available activities, and to book a place through DCC’s providers at https://www.devon.gov.uk/educationandfamilies/document/haf providers-christmas-2022/#introduction where there are number of options available in Honiton, Axminster, Sidmouth and Seaton.

Digital support for small businesses

New online support is now available to help small and medium sized businesses (SMEs) to be more savvy with their digital skills.  As part of the Digital Enablement for SMEs (DESME) project, DCC is delivering in partnership with YTKO and Cosmic, an online self-assessment tool, called the Digital Maturity Index, has been launched, see https://digital.benchmarkindex.net/auth/sign up. It has been devised to enable businesses to gain an understanding of their digital strengths and weaknesses. It also offers insights into digital tools that may help their business develop and grow. This self-assessment tool is designed to be completed by business managers on behalf of their business. Once they have completed this assessment and downloaded their report, they will have targeted information that can guide them to access funded digital training courses and resources or further advice from one of the project’s expert digital advisors. 

The DESME project, which is funded by the European Social Fund (ESF), offers bespoke training to enable businesses to make the most of readily available digital tools. The aim is to improve the management of their business, increase efficiency and help them to grow their reach. The project also offers the Digital Course Finder, an extensive online database of digital skills training courses delivered by training providers across the county, as well as online digital skills courses. See https://digitalcoursefinder.org.uk/ for details of 202 courses!  This website is the first of its kind in Devon and is aimed at adults of all ages who are looking to learn new skills, as well as businesses looking for Digital Skills training for their employees. Users can search for digital courses based on a variety of factors such as subject, location, course length or format.  Training providers can create their own accounts which will enable them to add courses and events as well as maintain and update their courses. 

Police news

DCC members in the eastern part of Devon will receive a monthly ‘trends’ update for the area and the first below from 8th of November is interesting, if not specific, where the news that surgeries are back a positive step in the right direction, towards the reopening of the front desk at Honiton Police station.

Over the last 28 days for the Rural East Devon Sector, we have seen very steady crime statistics. Most crime offences across the sector are about where they are for the same 28-day period in 2021. The only notable increase relates to vehicle offences. There have been a disproportionate number of thefts from motor vehicles across the whole sector, the majority of which relate to thefts of catalytic converters.  These have predominantly taken place across Axminster and Seaton patches, which of course includes the rural aspects of these towns. 

Police are working hard across the board in order to combat this issue. A force-wide operation has been instigated and actions are being taken. These include a number of overt tactical options. There will be an increase in patrols in the area over evening times in order to locate any offenders of these crimes. Police from the local area are also linking in with our colleagues in Dorset and Avon and Somerset in order to coordinate joint days of action. This is a rapidly evolving crime series. Advice has been put out by police on social media channels, with the hope of increasing awareness locally. There is a trend of Honda Jazz vehicles and Toyota Auris vehicles being targeted, and so owners of these vehicles should be particularly mindful of this issue and establish any steps that they can take on an individual basis in order to safeguard their property where possible. 

There are no other crime trends that require attention. Rural East Devon remains a safe place to live, and crime statistics in the area are pleasing. 

In some good news, Axminster and Honiton have recently enjoyed their town carnivals. Both events were well attended by the public, they were pleasant events to police and no known issues have occurred during either events. Police in all four towns are looking at bringing back police surgeries, where the public can meet face to face with a local police officer to discuss any local concerns. Details of these will be published on our website in due course as and when they have been set up. This will be an opportunity for some positive engagement between the local police and the communities we serve. 

Broadband

Cllr Twiss said he had met Matt Galley of Jurassic Fibre and Justin Lascelles of Combe Estate two weeks ago, along with Jurassic’s network designer.  Progress is being made, with the possibility of the network build beginning this side of Christmas.  Cllr Twiss agreed to send the Chair a map to identify the outlying properties. 

Cllr Bruce said the saga of the Church Mead garages is ongoing and should be a source of profound embarrassment to EDDC. To this end, he has today written to the CEO of EDDC to ask for his urgent intervention in this matter.  Cllr Bruce said he would continue to pursue this in earnest.  Cllr Bruce added he had received a request from the parish lengthsman to look into an issue with a drain which, he understands, Cllr Twiss is handling, and that the river needs clearing. His understanding is that this falls under the Environment Agency so he would seek advice as to the best way forward.

Around the district.

Cllr Bruce said the Strategic Local Plan is rapidly moving towards the public consultation phase. In his ward, Feniton and Gittisham are the two locations that may be impacted by this update to the local plan, with Feniton threatened with potentially unsustainable development. Face to face meetings between the parishes, senior officers and members of the public have now been announced. This will allow them and residents the opportunity to question what is being proposed. It is vitally important that as many residents as possible are able to have their voices heard over this major plan. There will be a limited time frame of some ten weeks within which to submit comments prior to the plan going forward for adoption. The deadline is set for January 15th, 2023, which with Christmas in between does not allow much time. Cllr Bruce urged all to take the time to engage in the public presentation\consultation and have their say on the future of these beautiful villages.

After far too long on Zoom, meetings in person are now to resume at Blackdown House for most meetings. Despite stiff opposition, the vote was carried in favour of a return to normal, not least because EDDC was the last district council in England not back in the office. However, the return to ‘normal business’ is not without its problems. These are the first meetings Cllr Bruce has attended at Blackdown House and there are some obvious issues with the acoustics and the number of public we can safely accommodate. Some, but not all, of these issues are currently being worked on. It is also hoped that by the time of the November parish council meetings, normal access by the public to the council offices will have been reinstated. There are staffing problems which he understands are being sorted as soon as is practical.

For those of us that are off grid when it comes to heating, said Cllr Bruce, news is eagerly awaited from central government as to how the £100 energy grant is to be rolled out. Cllr Bruce has made the point to our MP that many will have already purchased our oil or lpg for winter, and that a system of payment must be robust, and designed to mitigate the kind of abuse that was seen of the furlough initiative. He understands there is an imminent announcement so will update the Parish Council accordingly.

Cllrs Bruce and Twiss left the meeting.

101/22     To consider the following planning applications:

a) 22/2291/FUL Gittisham Farm Gittisham EX14 3AX Roof over existing open livestock yard.

Members resolved to have no objection to this application.

102/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

22/1600/FUL – Land Adjacent To Hamlet House Nags Head Road Gittisham.  Refusal.

22/2023/TCA – Olive Tree Cottage Gittisham.  Approval.

Members noted that some application decisions in the parish have been pending for more than one year.

• To receive an update on Highways

21 November Jurassic Fibre will be carrying out telecom works for two days on Hayne Lane.  Closure north of old A30 junction to Weston 1900–0700 nightly.

28 Nov–2 Dec Chestnut Way off Old Elm Road will be resurfaced, so displaced parking likely on Old Elm Rd near the roundabout.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said Sulina Tallack was no longer working for EDDC, but he had spoken to her before she left.  She confirmed that she had reiterated to Honiton TC that Gittisham must allocate its spending of S106 money before Honiton draws up proposals for using some of the remainder.

• To receive an update on public transport

Cllr Orchard said that track speed restrictions on the West of England line had been lifted, and the service returned to normal on 14^th November.  He reported he had cleared a large pile of old books from the Vale bus shelter once again.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said initial feedback from the public consultation on the Old Elm Road rewilding proposal indicated most reservations were with the ponds and the cost of creating them.  Another concern was ongoing management and maintenance, so a clear management plan will need to be given to EDDC workers and / or contractors.

 

Cllr Rowe said Pod Point had quoted more than £6,000 for an electric vehicle charger and installation.  He said he would enquire with a local electrician if this could be done cheaper.  The pod point itself was £635 +VAT.  Members heard that the hedges had been trimmed by Russell Hayman’s contractor. 

• To consider parish council support for scam awareness and security

Cllr Twist said there was no update on this.

• To consider limited residential development in the parish

Cllr Valentine reported that the delay in progress has been due to solicitors finalising the detail of the option agreement. It is now expected that this will be concluded next week and all necessary signatures achieved. This will provide the trigger for the planning application to be submitted.

Cllr Valentine left the meeting..

• To consider making an application for a permissive path, Goldcombe-Hayne Lane

The clerk reported the letter had been sent to Combe Estate, but no acknowledgement received to date.

• To consider the refurbishment and maintenance of the village play area

Cllr Walker reported that the village play area was in good order.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said Len Abbott would let her know if anything needed attention.

103/22     To receive a report from the Chair

Members resolved to approve the Chair’s application to Cllr Twiss’s locality budget for comfy chairs for the village hall and a garden canopy for the patio area at the back.  It was agreed the hall committee should purchase and provide the parish council with receipts before the grant can be handed over.

Members agreed the purchase of three new outdoor magnetic noticeboards, 2 for the village and one for the Vale.  They cost £277 each from the Noticeboard Company, 9 x A4size.

ACTION: Clerk to order 3 x noticeboards.

104/22     To consider decorating and / or refurbishing the parish council’s bus shelters

The Chair said there was no progress on this.

105/22     To consider donations to organisations under S137 and also financial support for the Gittisham Community Kitchen

Members agreed to defer discussion on S137 until the next meeting, after researching which organisations provided a clear benefit to people living in the parish.

The Chair said the application to fund the community kitchen from the DCC Growing Communities grant had been successful.  This will pay for the food and the weekly hall rental until the end of March 2023.

The grant will be paid to the parish council at the end of March 23.  She reported the Village hall committee is happy for the rent to be paid then, backdated to cover the 23 weeks. As advised by DALC, to ensure we have an audit trail for the food, the parish council will ask the community kitchen organiser to submit receipts, up to £50 per week and the PC will reimburse them monthly in arrears.

ACTION: All to suggest organisations that will benefit parishioners at next month’s meeting.

106/22     To approve the November payments and to note the current bank balance

Members resolved to approve the following payments:

1198      Michael Poll        £65        Grass cutting, inv. ref. 10184

1199      Len Abbott          £43.50   Lengthsman work, 3hrs Oct 2022 @£14.50 / hr          

1200      CHT        £324   Annual support package for Vale & Village defibrillators  

1201      F Clampin            £228.74 Clerk’s salary

DD         NEST                   £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £23,512.33 (which includes approximately £7,000 in the business reserve account).  Members agreed the clerk should ask Trudie Jenkins at Bluechip Payroll to carry out the annual audit, following recommendations from other parish councils.

107/22     Clerk’s Report

The clerk explained that EDDC had quoted £470 for purchase and installation of a dog poo bin, plus £300 / year for collection.  Members agreed regretfully that the ongoing cost could not be covered by the budget.

108/22     For information only; items for the forward agenda

Funding organisations with direct benefit to parishioners; bank mandate; decorating / refurbishing bus shelters; lych gate.

109/22     To consider any late entry correspondence

The Chair said Gittisham PCC had written to ask the parish council if it would help to fund repairs to the war memorial. The clerk said she had asked DALC for advice.

110/22     Date of next two meetings  

Thursday 1st December 2022 and Thursday 5th January 2023 at 7.30pm. 

There being no further business, the meeting closed at 2115 hrs.

Chair…………………………………….

1st December 2022

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard

In attendance: Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr J Fowles, Cllr Phil Twiss (DCC), PCSO Darren England

78/22        To accept and approve apologies

Apologies were received and accepted.

79/22        To confirm the minutes of the meeting held on 1st September 2022

The minutes of the meeting held on 1st September 2022 were confirmed and signed by the Chair. 

80/22        To receive the Beat Manager’s Report

July 2022: 2 x violence & sexual offences, Laburnum Close & Landscores Lane

81/22        To receive declarations of interest

Cllrs Twist and Walker declared an interest in agenda item 9c), as they are members of Gittisham PCC (minute ref. 85/22 c).

82/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said that he and the Chair would be attending a webinar on EDDC’s emerging Local Plan on 20^th October at 7pm. 

83/22        Reports from County Council and District Council representatives

Covid / ‘flu

In his absence, Cllr Twiss sent the following report: “As we move towards late autumn and winter, everyone who is eligible for a free ‘flu vaccine and COVID-19 booster is being urged to take up the offer as soon as they are invited to do so.  It’s because cases of coronavirus are already beginning to rise across the UK, and in Devon, and natural immunity against flu is relatively low, because despite it being present last winter, coronavirus restrictions helped protect people from catching it.  People who are older or who have other health conditions that make them vulnerable, are at greatest risk this winter. And study results from early in the pandemic show that people who catch both ‘flu and COVID-19 at the same time are around twice as likely to die, compared to those who only have COVID-19.

At the moment, the flu vaccine is being given free on the NHS to adults who:

• are 65 years old and over (including those who will be 65 by 31 March 2023)
• have certain health conditions, such as asthma and diabetes
• are pregnant
• are in long-stay residential care
• receive a carer’s allowance, or are the main carer for an older or disabled person who may be at risk if you get sick
• live with someone who is more likely to get a severe infection due to a weakened immune system, such as someone living with HIV, someone who has had a transplant, or is having certain treatments for cancer, lupus or rheumatoid arthritis
• are frontline health or social care workers

From mid-October, people aged 50 years old or over (including those who will be 50 years old by 31 March 2023) can also have a free NHS ‘flu vaccine.  All primary school and some secondary school children are eligible for the ‘flu nasal spray this year, which is usually given at school.  GP surgeries are also inviting children aged two and three years old (age on 31 August) for their nasal spray vaccination at their practices.

As the weather cools down, COVID is making an unwelcome return (if it ever went away!) Over the past three weeks those patients in our Devon hospitals i.e. Derriford, RD&E, Torbay, and North Devon) diagnosed with COVID, numbers have moved up steadily from 51 to 138 to 185 so we are in a changeable position.  Thankfully we have not seen a corresponding rise of patients in intensive care, currently, just 2 on mechanical ventilation.  The media are now talking about a ‘Twindemic’ with ‘flu joining up, so do get a ‘flu jab and COVID jab depending upon your circumstances.

At the moment, those being prioritised for a seasonal booster dose (autumn booster) of the COVID-19 vaccine include people who are:

• aged 65 years old or over
• pregnant
• aged 5 years old and over and at high risk due to a health condition or weakened immune system
• aged 5 years old and over and live with someone who has a weakened immune system
• aged 16 years old and over and a carer, either paid or unpaid
• living or working in a care home for older people
• a frontline health and social care worker

Other people, including those aged 50 to 64 years old who are not at higher risk, will be able to get the booster jab later in the autumn 2022.

Police update

Devon & Cornwall Police has a new Chief Constable.  The Police & Crime Panel endorsed the appointment of DCC Will Kerr OBE.  He is currently Deputy Chief Constable for Police Scotland.  A highly experienced officer, where before his current appointment he held senior appointments in the Police Service of Northern Ireland and the National Crime Agency.

Hate Crime: 2,564 hate crimes were recorded in the 12 months to June 2022.  This is worryingly a 46% increase (+800) when compared to the statistical ‘baseline’ year, the 12 months to June 2019.  Despite the observed increase, it is difficult to make objective inferences about performance based on increases or decreases in hate crime; victims may be more confident to report to the police.  Conversely, the trend could also be interpreted as negative because it could be reflective of a ‘real’ increase in victimisation.  44% of all hate crimes were public order-related and these were predominantly racially or religiously aggravated.

101 call waiting times: 101 or P1 (Priority 1) non-emergency calls are those calls that are identified by the Interactive Voice Response (IVR) system as high priority.  These include calls relating to domestic abuse, sexual offences, hate crime, missing persons, and road safety.  In the year to July 2022, the average wait time on the P1 line was 17 minutes – this is an increase of 11 minutes 57 seconds when compared with the ‘baseline’ year the 12 months to July 2020.  Unsurprisingly, fewer calls have been received in the latest period, fewer answered and a higher abandonment rate is evident.  The Police and Crime Commissioner is addressing this as a matter of urgency and I will continue to lobby her for the re-opening of the front desk at Honiton Police Station for face to face reporting.

Broadband

I hope to meet Matt Galley of Jurassic Fibre and Justin Lascelles of Combe Estate in the next couple of weeks to discuss the issue of wayleaves that will enable the rollout of ultrafast broadband to Gittisham more quickly by way of a ‘soft dig’, rather than a ‘hard dig’ via the Highways network.  I would add that talking to Matt very recently, Jurassic are committed to delivery of their service to Gittisham.”

Cllr Bruce said progress working with EDDC officers remains at a glacial pace for the most part, as can be seen by the ongoing issue of the EDDC garages. This exasperating issue drags on with several residents reporting to him that they have either been dealt with rudely or told incorrect information or both. After some vague email traffic back in 2021, he said he emailed the council for an update and was told that the final step to get the garages back in use required the Property and Asset team to inspect them. The request went in on March 18^th, and he heard today that there would be a meeting next week.  Frustrating barely covers this farce, he said.  Regarding the bridge at Church Mead, Cllr Bruce reported there would be a meeting onsite of the property & asset team to assess the repairs needed.

Cllr Bruce explained that he had been asked to look at recent developments at the Heathpark Estate and received the following reply. “The planning permission for ‘unit B’ is 20/2751/FUL. The delegated report for this application sets out what I think is a useful section relating to the Planning history of the development of the site, which, going back to the 2009 permission referred to therein, includes the units nearer to the Cameron Fuller Ltd. premises that have now been completed for a couple of years.  There have, since the 2009 permission, been a number of approved applications for variations to the original approved layout, of which 20/2751/FUL is one.  As originally approved in 2009, ‘unit B’ was a smaller unit laid out alongside another unit (‘unit C’) within this part of the site. Planning permission 20/2751/FUL approved their substitution for a single larger unit.”

The Strategic Plan still rumbles on with a decision on what form the public consultation will take to be made in November. As those of you that have taken the time to watch on YouTube will have seen, the issue of sewerage capacity has been raised as a serious concern going forward, plus the fact that many of the sites discussed fall foul of the council’s own sustainability policy. It will therefore be interesting to see what finally emerges in November.

Around the district.

Cllr Bruce said he was pleased to attend a brief opportunity to look in on the culvert works on the main rail line at Feniton recently. As a fundamental part of the flood alleviation works for this village, it was a pleasant surprise to see the works were on time and in budget. There was a small oversight by the contractor with regard to the late ordering of inspection chambers either side of the line, but this did not result in any delay to the reopening of the line, and the costs are to be borne by the contractor. This now means that all the remaining building works can proceed without delay and hopefully put an end to the misery of flooding events in this village.

The avian bird flu epidemic is still exacting a terrible toll on our wild bird population, especially sea birds. He had never experienced seeing the number of carcasses washing up on our beaches, which we know is just the tip of the iceberg. What the impact going forward to the fish stocks of this catastrophe are will only become clear over time. DEFRA are apparently doing their best with the limited resources available and one can only hope that the remaining bird population can ride this out in time.

Cllr Bruce left the meeting.

84/22     To consider the following planning applications:

a) 22/2023/TCA Olive Tree Cottage Gittisham EX14 3AF T1, Lime : To crown lift over adjacent buildings to give a 3 metre clearance from property; to reduce weight and increase light levels via a crown thin removing 20% of the foliar area, target pruning cuts of up to 75mm; T2, Elm : Dismantle to ground level; the tree is in decline with poor vitality, possibly suffering from DED; it is also suppressed by the adjacent Lime.

Members resolved to have no objection to this application.

85/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

Appeal Ref: APP/U1105/W/22/3298314 The Cider Barn, Goldcombe Farmhouse, Gittisham, EX14 3AB

The appeal is allowed and planning permission is granted for change of use from holiday let to dwelling. 

• To receive an update on Highways

3–28 October Hayne Lane closed south of the farm shop for construction of new retaining wall; a diversion will be in place via Devonshire Road, Sidmouth Road and Beech Walk.  (Revised dates.) 

21 November Jurassic Fibre will be carrying out telecom works for two days on Hayne Lane.  Closure north of old A30 junction to Weston 1900–0700 nightly.

28 Nov–2 Dec Chestnut Way off Old Elm Road will be resurfaced, so displaced parking likely on Old Elm Rd near the roundabout.

Cllr Orchard reported that work to clear the balancing pond along Old Elm Road had been completed.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said that Honiton Town Council had been in touch again to enquire as to when they could expect S106 funds that GPC was unable to spend to be forthcoming. The Chair said she would speak to a contact who could advise on next steps and she urged all members to reflect further on the items that would meet the sport / play criteria in the parish. 

Regarding CIL, the clerk said that £5,856.69 CIL funds remained in the parish council’s bank account.  Members discussed using it to upgrade the bus shelters, and whether goal posts, balls and a shed to store such items would meet the criteria.  The swing replacements had been funded from CIL.  The Chair said the flower show committee had offered the parish council £400 that had accumulated over time to pay towards a new noticeboard on the village bus shelter.  Members agreed that it was better to spend the existing high reserves than accept the donation, although they welcomed the offer.  Cllrs Walker and Twist declared an interest, when the Chair suggested that the £400 could perhaps be directed to the church. 

ACTION: Cllr Orchard to check the quotes received so far for work in the play area.  The Chair to obtain three quotes for smartening up the bus shelters and installing a new noticeboard.

• To receive an update on public transport

Cllr Orchard said that track speed restrictions on a stretch of the journey from Waterloo have resulted in a service every 2 hours to Exeter. Problems discovered during the closure last month mean that another extended weekday closure is likely this autumn.

Cllr Valentine expressed his frustration at Stagecoach’s policy not to consider 16-18 year olds in full-time education who live along a Stagecoach bus route as students.  He said those children are not allowed to take the transport provided by DCC to Kings School, and are obliged to pay the adult fare between the village and the school.  However, students attending Exeter College qualify for a student discount.  He said he would continue to make the case in collaboration with Cllr Twiss.

• To consider climate change measures within the parish, including proposals for rewilding land in the parish

Cllr Rowe said the joint event between EDDC and GPC on 13^th September had laid out details of a preliminary plan to rewild part of the land along Old Elm Road.  Members discussed the concerns expressed by a resident, who felt that allowing trees and plants to grow could potentially attract undesirable activities, including those of a sexual nature.  There was also concern over the future maintenance of the land.  Councillors agreed to await the outcome of the public consultation before taking any further action.  Cllr Rowe said it would be likely that GPC could be called on to contribute towards the installation of grasscrete from where the pavement finishes behind Laburnum Close.

Cllr Rowe said he was waiting for more information about EV charging points.  He said he had also been in touch with Co-Bike, the on-demand electric bike scheme which has cycles for hire at Honiton Station.  He would enquire as to whether they would be interested in a charging point in the village.  Cllr Rowe said he would get in touch with Combe Estate to ask if they would support the idea of solar panels on the village hall.

ACTION: Cllr Rowe to contact Co-Bikes and Combe Estate.

• To consider parish council support for scam awareness and security

Cllr Twist said police in Devon have issued a warning after an elderly man fell victim to a phone scam and lost more than £10k.  Also, there are fake texts circulating claiming to be from the Government inviting people to apply for the £400 energy bill support.  This support will be given automatically with no need to apply.  People are being urged to use Multi Factor Authentication as much as they can, but especially on important websites like banks, and anywhere else they are offered.

• To consider limited residential development in the parish

Cllr Valentine reported that there had been no progress.

• To consider making an application for a permissive path, Goldcombe-Hayne Lane

Members approved the letter to Combe Estate drafted by Cllr Fowles.

ACTION: Clerk to send letter.

• To consider the refurbishment and maintenance of the village play area

Cllr Walker reported that she and Len Abbott had been on site to discuss the items identified in the play area inspection report, particularly those referring to rotten wood, and concluded they did not need replacing at this time.  Cllr Valentine said he would pass on details of a play area inspector to the clerk.  Cllr Twist reported that the Hayne Farm play area was not yet finished.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

ACTION: Cllr Orchard to ask the lengthsman to trim the brambles by the large gate on Old Elm Road.  

86/22     To receive a report from the Chair

The Chair said she had completed a grant application to ask for support for the community kitchen, and she could also apply to Cllr Twiss’s locality budget.

87/22     To consider decorating and / or refurbishing the parish council’s bus shelters

Discussed under minute ref. 85/22 c.

88/22     To approve the October payments and to note the current bank balance

Members resolved to approve the following payments:

1195      F Clampin            £228.74 Clerk’s salary

1196      Michael Poll        £65        Grass cutting, inv. ref. 10161

1197      Len Abbott          £29   Lengthsman work, 2hrs September 2022 @£14.50 / hr          

DD         NEST                   £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £24,196.43 (which includes approximately £7,000 in the business reserve account). 

89/22     To update the parish council’s banking policy and the existing bank mandate

The clerk said progress was being made on the bank mandate.

90/22     To review the items highlighted in the annual internal audit report, 2021-22

The clerk said she had taken advice from Clare Bryden from Websites Ahoy, and members agreed that accessibility should take precedence over using the auditor’s templates that do not meet accessibility guidelines.  Members resolved to adopt Clare Bryden’s suggestion of gittisham.org.uk email addresses in line with the website domain name. 

91/22     Clerk’s Report

Members agreed with EDDC’s suggestion to swap the dog waste bin by the gate at the bottom of Old Elm Road for a litter bin, which can be emptied 3x per week.  The charge for this collection is £300 (21/22 figure), plus bin cost and installation.  The clerk said Graham Hutton from Baker Estates had said he would support a new post box for Hayne Farm, but would leave it to the parish council to make enquiries.

ACTION: Cllr Orchard to write a letter to Royal Mail, suggesting the box south of Weston (in Gittisham parish) is re-sited to Hayne Farm.  Clerk to reply to EDDC to request they install the replacement litter bin on the turning circle, on the edge of the grass area by the rocks.  

92/22     For information only; items for the forward agenda

Funding organisations with direct benefit to parishioners; bank mandate; decorating / refurbishing bus shelters.

93/22     To consider any late entry correspondence

None.

94/22     Date of next two meetings  

15th November and 1st December 2022. 

There being no further business, the meeting closed at 2130 hrs.

Chair…………………………………….

15th November 2022

Held in Gittisham Parish Room

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr Jake Bonetta (EDDC), PCSO Darren England

63/22        To accept and approve apologies

Apologies were received and accepted.

64/22        To confirm the minutes of the meetings held on 5th July & 16th August 2022

The minutes of the meeting held on 5th July 2022 and the extraordinary meeting held on 16th August 2022 were confirmed and signed by the Chair. 

65/22        To receive the Beat Manager’s Report

May 2022: 1 x anti-social behaviour, Laburnum Close

2 x violence & sexual offences, Cypress Close

1 x anti-social behaviour, Parsonage Lane

1 x violence & sexual offences, Parsonage Lane

June 2022: no crimes

66/22        To receive declarations of interest

None.

67/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine expressed his frustration over the process of drafting EDDC’s Local Plan; Cllr Bruce said he had raised this with the committee chair at EDDC.  Cllr Valentine added that he is collating members’ comments about the Hayne Lane masterplan. 

Cllr Rowe, Walker and Fowles volunteered to represent the parish council at any forthcoming village fete committee.

Cllr Orchard noted that the solar lights in the bus shelters had been installed and were now working.  The Chair thanked Cllr Rowe for this work.

68/22        Reports from County Council and District Council representatives

DCC finances update

Cllr Twiss said Devon County Council is facing a very challenging financial situation, forecast to overspend about £30 million and rising costs and inflation could add a further £15 million. We are not alone in this; many other councils are facing a similar situation.  Increasing needs and demand for services will continue into next year (2023/24) and beyond, so we need to focus on both short-term opportunities to generate savings and longer-term transformation to ensure we create a sustainable future and deliver our strategic vision and priorities.

DCC is committed to working collectively across the whole council, said Cllr Twiss. As part of this response, a Financial Sustainability Programme has been developed and brought together a group of leaders to take forward this work over the summer and in to September.  Over the last three weeks about £26 million of one-off and ongoing savings have been identified and we are continuing to look at other opportunities including identifying areas for creating efficiency, understanding and responding to demand differently, reducing our property estate and the cost of buildings, reducing expenditure on contracts, and increasing income generation. Part of this is temporarily to suspend members’ Locality Budgets, until the complete picture is known (other than those where applications have already been submitted) at the end of September.  Many opportunities are also being identified to change the way DCC does things and work together to ensure better value and outcomes for people in the longer term.

The team doing this work has come together at short notice, and committed time and resources to respond to this challenge. This has been hugely valuable, said Cllr Twiss, not just in terms of identifying additional savings but also developing relationships and understanding of the whole council’s business, which will stand us in excellent stead for identifying further transformation opportunities, where many new ways of working were put in to practice at short notice during the darkest days of the pandemic.

New anonymous digital mental health support service launched across Devon

A new free and confidential digital mental health and wellbeing service for adults is now available across Devon, Plymouth and Torbay.  NHS Devon, working in partnership with Devon, Plymouth and Torbay Councils, has commissioned Qwell to ensure all adults in Devon have access to a choice of support to manage their own emotional health and wellbeing. It offers a safe online space for adults to access therapeutic activities and content including a peer support community. This includes self-help articles, forums, and discussion boards that are moderated by qualified practitioners. Users can also keep an online journal and monitor their wellbeing through an interactive goal tracker.  There’s also a one-on-one live text chat and messaging counselling service with a team of qualified practitioners. Appointments can be booked in advance or accessed through a drop-in text-based chat which runs from midday to 10pm on weekdays, and from 6pm to 10pm at the weekend.  Anyone over the age of 18 years old living in Devon, Plymouth and Torbay can access support from Qwell at https://www.qwell.io/ without a referral from a health professional and there is no criteria to qualify for support.

Bird ‘flu

Bird flu, or avian influenza to give it its correct name, is primarily a disease of birds and we are aware of some cases currently in Devon, Cllr Twiss reported.  The risk to public health is very low as it is not an airborne disease. However, it is really important that you do not touch or pick up any dead or visibly sick birds that you see while out and about and, if you have a dog, make sure they stay clear too.  If you find dead wild waterfowl (swans, geese or ducks) or other dead wild birds, such as gulls or birds of prey, you should report them to the Defra helpline on 03459 33 55 77.  Bird flu is a notifiable animal disease. If you suspect any type of avian influenza in poultry or captive birds, you must report it by calling the Defra Rural Services Helpline on 03000 200 301.  From 31^st August Devon, Cornwall and parts of Somerset have now been declared an Avian Influenza Prevention Zone (AIPZ) by the UK’s Deputy Chief Veterinary Officer, where it is hoped that this will mitigate further outbreaks of the disease.  Bird keepers will have to follow strict biosecurity measures to protect their flocks, regardless of size, in Devon and other southwest counties. This includes ‘backyard owners’ with small numbers of poultry such as chickens, ducks and geese who must follow steps to prevent bird flu from spreading further.

The AIPZ means bird keepers across the south-west region of England must:

• Cleanse and disinfect clothing, footwear, equipment and vehicles before and after contact with poultry and captive birds – if practical, use disposable protective clothing
• reduce the movement of people, vehicles or equipment to and from areas where poultry and captive birds are kept, to minimise contamination from manure, slurry and other products, and use effective vermin control
• thoroughly cleanse and disinfect housing on a continuous basis
• keep fresh disinfectant at the right concentration at all farm and poultry housing entry and exit points
• minimise direct and indirect contact between poultry and captive birds and wild birds, including making sure all feed and water is not accessible to wild birds
• prevent access by poultry to ponds and watercourses and ensure that birds are kept in fenced or enclosed areas

Full guidance can be found at https://www.gov.uk/guidance/avian-influenza-bird-flu#public  

Driving down carbon emissions on Devon’s highways

DCC’s ambition to be carbon neutral by 2030 is ahead of schedule, as we announce our next phase in cutting carbon from Devon’s roads maintenance, said Cllr Twiss.  Phase one, announced last year, saw us become one of the first councils in the country to develop a carbon calculator, a clever way of identifying the carbon emissions produced in every step of highway maintenance.  From the materials used, the labour involved, the distance and the type of transport used to get the materials and engineers to site, the longevity of the materials used and how long the repairs will last – that’s some of the data, crunched by the carbon calculator that identifies the carbon emissions for that specific highway project.

Knowing all this in advance and planning it in at the early design stage of a job – building a new road or structure, say, or repairs to an existing road – puts us in the best position to cut the anticipated amount of carbon generated by the project.  It’s already led to innovative changes in the way DCC and its contractors carry out highway repairs in Devon, using different materials and techniques, and recycling and re-using material as close to site as possible, for example, with significant reductions in carbon emissions.  So, if phase one is about eliminating carbon emissions at the design stage, phase two, which is being introduced in the next few weeks, is about tracking the actual carbon emitted at construction or repair stage.  Contractors have worked with us on designing this next phase, which will ask them to share their live data on completed projects.

Example of how this works with a stretch of road that requires re-surfacing: we want contractors to report back on the quantity of work they have carried out; the materials they’ve used, e.g. asphalt type – the amount of that material, how it got to site, what kind of fuel was used to get it to site, how far it’s travelled, the equipment needed on site, the fuel it uses and where it’s come from; the waste created and what happens to that waste etc. The detail helps to build a carbon profile that tells us and the contractor what the carbon emissions for that project have been.  Experts at the University of Exeter are working with DCC, and they’ve developed an algorithm to crunch the data and create a dashboard to visualise it in a consistent way for all highways projects.

Cllr Orchard asked about the Old Elm Road balancing pond.  Cllr Twiss reassured members that work to clear the pond has been booked with DCC contractors, but he could not confirm the start date.

Cllr Rowe asked about the filling in of yellow lines along Devonshire Road.

ACTION: Cllr Twiss to check situation with Cllr Hughes, the portfolio holder.

Cllr Bruce said he hoped that the engineers have finished the repair works on the Church Mead bridge, and that the council have been able to clarify where responsibilities lie with regard to this and future repairs. Cllr Walker thanked him for this. He reported he had sent in supporting comments for the Stansells’ planning appeal hearing which has been delayed.  Cllr Bruce said he wasn’t sure how the parish felt about the Kings Arms Farm application; he has provisionally voiced his support for it, but said he would obviously take on board any comments from members.

Around the district.

Cllr Bruce reported that EDDC is proposing changes to bylaws covering dogs off leads and a rewording of dog exclusion zones on our beaches.  He has raised grave concerns regarding the removal of dogs on leads in our lanes, roads and certain open spaces. The council feels that any issues can be covered by enforcement action under other laws and the police. Cllr Bruce said he had highlighted the increase in dog attacks on livestock and increased evidence of dog fouling on some sections of our popular beaches.  He felt this is a retrograde step and seems to be a cost cutting exercise rather than a sensible re-alignment of current enforcement.  He encouraged people across the parish to feed in any comments concerning the above if they feel they need to.

Sadly, EDDC council meetings remain on Zoom, said Cllr Bruce, making it possibly the only district council to retain this option. The knock-on effect of inhibited officer access remains a real issue in the discharging of his council duties. He has continued to raise this with the EDDC Chair to get this looked at again, but to no avail so far.

Cllr Bruce said he was pleased to report that EDDC are going to pioneer a new method of sea defence in the coming months. Instead of using steel to reinforce concrete defences, the engineers will be using basalt instead, thereby offering a far more sustainable form of defence work for our sections of coast prone to erosion that need defending.

And finally…… for those who like their fish, Gilthead Bream have been around for some time from our fishmongers, and are mostly farmed fish from the Mediterranean. However, this fish has recently been extending its northern range into many of our estuaries and coastal waters, often staying longer with each passing year. This is perhaps one of the tastiest fish of the bream family and well worth trying, especially if caught locally. Maybe a small silver lining to climate change?

Cllrs Twiss and Bruce left the meeting.

69/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

None. 

• To receive an update on Highways

26 September – 21 October Hayne Lane closed for construction of new retaining wall; a diversion will be in place via Devonshire Road, Sidmouth Road and Beech Walk.  (Revised dates.)

21 November Jurassic Fibre will be carrying out telecom works for two days on Hayne Lane.  Closure north of old A30 junction to Weston 1900–0700 nightly.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

None.  The Chair said it was essential to review the play area items in the coming months to see if the proposals are fit for purpose.

• To receive an update on public transport

19– 23 September railway line closure between Axminster and Pinhoe; a bus replacement service will be in operation between Axminster and Exeter St David’s.  Cllr Orchard added that there are proposals to introduce a nationwide capped bus fare.

• To consider climate change measures within the parish

Cllr Rowe said EDDC would be holding a public event to demonstrate details of a preliminary plan to rewild part of the land along Old Elm Road, from 2-4pm on 13^th September. 

ACTION: Cllr Twist to follow up her enquiries about EV charging points.

• To consider parish council support for scam awareness and security

Cllr Twist said scammers are currently using the hike in energy prices as a way to defraud people, sending out letters asking people to call a Freephone number for help. 

• To consider limited residential development in the parish

Cllr Valentine reported that there had been no progress.

• To consider the refurbishment and maintenance of the village play area

Cllr Walker reported that the village play area was looking tidy, following her inspection.  Members welcomed the repairs to the fence. 

ACTION: Cllr Walker to empty play area bin and speak to Len Abbott about addressing the items in the play area inspection report.  Clerk to follow up enquiry about moving a bin to Hayne Farm with EDDC, and to contact Baker Estates about requesting a post box.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said the lengthsman was prepared for any potential damage following the storms forecast.  Cllr Valentine reported that he had spoken to Len Abbott regarding the Dark Lane resurfacing, which has changed the profile of the lane. 

ACTION: Cllr Rowe to investigate funding with highway maintenance community enhancement fund. 

70/22     To receive a report from the Chair

The Chair said she would be completing a grant application to ask for support for the community kitchen, which has got off to a flying start.  Cllr Fowles agreed to take on responsibility for the parish council’s proposal to request a permissive path between Goldcombe and Hayne Farm.

ACTION: Clerk to provide figures for community kitchen application.

71/22     To approve the September payments and to note the current bank balance

Members resolved to approve the following payments:

1189      F Clampin            £228.74 Clerk’s salary

1190      Michael Poll        £65        Grass cutting, inv. ref. 10161

1191      Len Abbott          £224.75 Lengthsman work, 15½ hrs July 2022 @£14.50 / hr        

1192      Len Abbott          £11.54   Lengthsman expenses July, petrol    

1193      Len Abbott          £43.50   Lengthsman work, 3hrs August 2022 @£14.50 / hr          

1194      Len Abbott          £9.56     Lengthsman expenses, petrol            

DD         NEST                   £22.86   Clerk’s pension  

Members were informed that the current bank balance stands at £24,542.03 (which includes approximately £7,000 in the business reserve account).  The clerk said the second half of the annual precept had been received.

72/22     To update the parish council’s banking policy and the existing bank mandate

The clerk said the process to change the banking mandate online had run aground due to technical problems, and it would be necessary to print out the mandate and fill it in by hand.  Nat West was unable to print the mandate.

ACTION: Clerk to ask Cllr Twist or Orchard to print.

73/22     To review the items highlighted in the annual internal audit report, 2021-22

Members discussed the items, and the clerk agreed to carry out the following actions:

AGAR – clerk to examine auditor’s official template for accessibility, and also for displaying year end totals.

Bespoke council email addresses – clerk to investigate how to secure a .gov email address / ask Clare Bryden.  

No official reserved funds listing – members to review funding allocations over the next few months

Insurance cover for the lengthsman is unusual.  No action to take, but check Michael Poll’s insurance. 

Asset register total – clerk to complete. 

74/22     Clerk’s Report

ACTION: Clerk to investigate whether any work is likely to be carried out on the barrier by Riverside Cottages.

75/22     For information only; items for the forward agenda

Internal audit report 2021-22; decorating bus shelters

76/22     To consider any late entry correspondence

The clerk said she would enquire as to whether the parish council could return to the parish room for meetings.

77/22     Date of next two meetings  

6th October and 3rd November 2022. 

There being no further business, the meeting closed at 2045 hrs.

Chair…………………………………….

6th October 2022

Held in Gittisham Parish Room

Present:

Village ward: Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Fiona Clampin (clerk)

Apologies for absence: Cllr C Hall (Chair), Cllr M Walker, Cllr Alasdair Bruce (EDDC), Cllr Phil Twiss (DCC), PCSO Darren England

1.        To receive and accept apologies

Apologies were received and accepted.

2.        To receive declarations of interest

None.

3.     To consider the following planning applications:

a) 22/1718/FUL Westgate Gittisham EX14 3AU – Erection of solar panels on existing pool house/garage roof and erection of summer house

b) 22/1622/FUL Kings Arms Farm Nags Head Road Gittisham EX14 3AP – Construction of a two storey 18-unit residential home for vulnerable people

c) 22/1600/FUL Land Adjacent To Hamlet House Nags Head Road Gittisham – Extension of an existing commercial building on the land north of Hamlet House

d) 22/1197/FUL Curlditch House Gittisham EX14 3AE Proposed siting of 5 no. Shepherd’s Huts in the field southeast of Curlditch House (change to heritage statement)

Members resolved to have no objection to a), b) and c). 

Regarding d), members agreed that in spite of the appearance of a heritage statement as requested by EDDC’s conservation officer, there was no change to the parish council’s position on this application (cf. minute ref. 52/22).

4.     To approve the following payments:

Members resolved to approve the following payments:

1187       Michael Poll          £65         Grass cutting, inv. ref. 10173

1188       Michael Poll          £560         Repairs to play area fence as approved, inv. ref. 10174

There being no further business, the meeting closed at 1145 hrs.

Chair…………………………………….

1st September 2022

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 5TH JULY 2022

in Gittisham Village Hall

Present:

Village ward: Cllr C Hall (Chair), Cllr M Walker, Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard, Cllr J Fowles

In attendance: Cllr Phil Twiss (DCC), Graham Hutton (Baker Estates), Fiona Clampin (clerk)

Apologies for absence: Cllr Alasdair Bruce (EDDC), PCSO Darren England

45/22        To accept and approve apologies

Apologies were received and accepted.

46/22        To confirm the minutes of the meeting held 9th June 2022

The minutes of the meeting held on 9th June 2022 were confirmed and signed by the Chair. 

47/22        To receive the Beat Manager’s Report

April 2022 – 1 x shoplifting, Devonshire Road.

48/22        To receive declarations of interest

None.

49/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said EDDC’s Local Plan is going through the assessment stage.  The strategic planning committee will present its proposals for the main settlements including Honiton at a meeting on 9^th August.  Cllr Valentine said that with no parish council meeting in August, he would refer to the Chair and Vice Chair if any GPC representation at this meeting is necessary.

50/22        Reports from County Council and District Council representatives

Covid update

Cllr Twiss said the increase in Covid cases is being attributed to the new faster-spreading BA.4 and BA.5 sub-variants of Omicron, which make up more than half of new infections in England, and more people mixing socially.  While the new sub-variants are more transmissible, it is not having the same health impact. So while we are seeing a slight increase in the number of people in hospital with COVID-19, we are fortunately not seeing an increase in those patients in High Dependency Units.

National advice has not changed. If you have symptoms of a respiratory infection, such as COVID-19, and you have a high temperature or do not feel well, try to stay at home and avoid contact with others.  Face coverings are no longer mandatory in health settings, such as GP surgeries or hospitals.  But there are situations where people should consider wearing them e.g. when visiting the GP or hospital, where you are more likely to be in contact with vulnerable people.

The government’s spring booster vaccinations are still available for the moment, and there will be vaccination clinics available over the summer. An autumn booster for vulnerable groups will also become available.  Testing is no longer expected for most people, although it is required for people who are clinically vulnerable in order to access other treatments. However, if people still have any test kits, they could use them ahead of situations where they know they’ll be in close contact with vulnerable people.

Simple hand hygiene is also still important, not just to protect from coronavirus, but also for fighting other infectious illnesses. It’s a simple precaution, but still highly effective.

Shop Local

The results of a Devon-wide consumer survey reveals that 88 per cent of local people try to buy Devon-sourced goods whenever possible, which presents a huge opportunity for local businesses.  While still relatively early days, the ‘Made in Devon’ scheme, see https://www.madeindevon.org.uk/ is beginning to get up a head of steam, where businesses can advertise that they are a trustworthy business supplying Devon-sourced products whenever possible, and that those claims have been vetted by trading standards. Membership is also available to Devon-based companies in other sectors including retail, arts, and other services.

The idea of ‘Made in Devon’ is to encourage consumers to keep buying quality local products and services, to bring long-term, sustainable prosperity to the region and to help in the region’s economic recovery.  This is being done by encouraging sales and consumption of the incredible range of quality products and services which we have in Devon, supporting local businesses, and establishing Devon as a source of quality local products and services.  Supporting local keeps money in the community, as local businesses have lower overheads such as transportation, which, in turn is better for the environment.  It could be the farm shop down the road, the local producer of skincare and bath products, who lives next door etc; buying local helps them and their businesses survive, but it also helps avoid the supply issues that have been experienced by many national retailers.  Maintaining local supply lines between producers, restaurants, schools, and hospitals for instance, it creates jobs and if businesses can demonstrate that its goods are local it will give confidence to the consumer. 

Jobs in Devon

There remains a shortage of people to work in all sectors in Devon, and the Devon Jobs website https://www.devonjobs.gov.uk/ shows a wide range of opportunities in full-time and part-time employment. Much of the shortfall in people available to work is due to people taking planned or early retirement.

Many posts in the health and social care sectors remain unfilled, in some part due to the lack of affordable housing, and DCC is working with district councils to try to address this problem.

Integrated Care System

The very recent launch of the ‘One Devon’ integrated care system, see https://www.icsdevon.co.uk/ is sure to have passed by many people, but is the biggest shake up of health and care systems in my lifetime.  The Integrated Care System for Devon (ICSD) is a partnership of health and social care organisations working together with local communities across Devon, Plymouth and Torbay to improve people’s health, wellbeing and care.  Put simply, it is a more joined-up approach to improving how people are cared for from G.P. to acute hospital services, to help at home.

In his absence, Cllr Bruce sent the following report: “I have been asked to send a statement to the planning inspector ahead of his/her deliberations on the appeal submitted by Peter & Ann Stansell.  I’m hoping to make the case and demonstrate that local planning restrictions can often be out of step with the reality of community needs, given the rapid change of pace currently impacting our lives.

The condition of the Church Mead bridge was brought to my attention by Maggie Walker.  l was able to get a district surveyor out rapidly to assess the issue with result that a temporary metal plate is to be installed to maintain access until a more permanent repair can be affected. The issue of responsibility for repair is also being looked into, so that everyone knows where they stand for this, and any future repairs when they are needed. I believe that EDDC has been slow to respond to the original complaint over the deteriorating condition of the bridge, but that future reporting of problems will be actioned a lot quicker.

Around the district.

Don’t forget to claim your council tax energy rebate. So far £6.2 million has been paid out in East Devon by the government to help offset the spiralling energy costs.

It is with sadness l have to report that a spate of vandalism and graffiti has hit a number of our coastal towns. Sidmouth has seen damage to public toilets, and Exmouth has seen a skate park defaced plus excessive litter on its beaches. It is to be hoped these are isolated events but, as is always the case, there is a financial cost to be borne by the district and eventually us all.

In an ironic twist of fate, there has been a large increase in sightings of migrating red kites into our district just as we are preparing to export some chicks to Spain. Along with the growing success of the reintroduction of the magnificent white-tailed eagle, the return to our skies of these fabulous raptors is a welcome site. Although, of course, not everyone appreciates these birds as was so fatally demonstrated by the possible deliberate poisoning of two eagles in Dorset last year. However, with proper information and education, the potential impact of these birds on our farming and hunting communities can be managed.”

51/22        To receive an update on Hayne Farm from Baker Estates

Graham Hutton (Baker Estates) ran through the outline application BE has submitted for 37 homes adjacent to the current Hayne Farm development.  The principle of the site appears shaded green in the EDDC Local Plan.  Mr Hutton said there had been consultation with local people, which resulted in some changes to the masterplan including the resiting of a pumping station.  Mr Hutton said the S106 figures are yet to be clarified by officers, so the affordable housing percentage is still to be defined because of this.  If it was an allocated site, it would carry a 25% affordable housing element.  Cllr Twiss asked if BE would be working with Sovereign to deliver the affordable housing, but Mr Hutton said a call-out for providers would happen if and when planning permission is granted.  Mr Hutton said he would check the number of completions, and also for an update on the play park.  The playground equipment has been installed, but it is still enclosed by a fence because of seeding.  Mr Hutton also promised to investigate the situation with pavement parking.

Cllr Twiss left the meeting.

52/22     To consider the following planning applications:

a) 22/1197/FUL Curlditch House Gittisham EX14 3AE Proposed siting of x5 Shepherd’s Huts in the field southeast of Curlditch House

b) 22/1322/MOUT Land at Hayne Farm Hayne Lane Gittisham Demolition of existing farm buildings and redevelopment for up to 37 dwellings, formation of access, associated infrastructure and open space (outline application seeking approval of details of access only)

Members expressed concerns about a), concerns which have been voiced by parishioners and the council has also encouraged them to make their own comments on the planning application.  Curlditch House and the cottages at Riverside are part of the Conservation Area and are particularly noted in their Listing (Listed Buildings) for their character and setting as a group of buildings. Disruption to this should not happen and the addition of mobile holiday accommodation in the grounds of Curlditch would affect the character of this area and their setting. The main house at Curlditch currently enjoys an open view to the grounds in front of it and the proposal would include planting to screen the house from the holiday homes. The Parish Council suggest that the proposed mobile holiday homes could be incorporated within the main area of the Pig Hotel at Combe House, where there are already garden buildings and car parks.

The parish council is always aware of the impact of any development on climate change. These units will be available year-round and yet there appears to be little to minimise the impact on the climate of heating them. There will hopefully be electric car charging points at the car parks, which is good to hear.  The additional five cars visiting the hotel is also significant and the people staying in the huts will want to drive their cars to the hotel to get meals, use the spa facilities, etc.

Sewage capacity has been a problem since the hotel expanded from Combe House Hotel to The Pig. There has been an ongoing sewage leak problem by the village bridge. It is under control now but there is a sensor at the manhole there.  The planning application talks about the area being in use at the moment as access across the area from the staff car park via a footbridge. This is incorrect and implies that there is already regular use of this area, as well as the chickens. There is no staff car park and no footbridge here.  Although the lighting at the huts has been recommended to be restricted because of bats, there will be outside lights and also inside the vans. The village is special in having no street lights and the skies here are jaw-droppingly dark. Any extra lighting is a shame.  If the development were to go ahead, the Council would like to see some apple trees planted in that area, as it used to be an orchard.

Regarding b), councillors did not object to the outline application, but had concerns about highways, the impact on the junction with Furze Close and increased traffic passing underneath the railway bridge.  They were puzzled by EDDC’s proposal to develop Devonshire Road further as employment / industrial land, so close to residential.  Cllr Valentine advised that this is not usually considered to be a favourable mix, and members agreed they would like to see a proper assessment carried out. 

The clerk read out a message from a Hayne Farm resident objecting to the outline application.

Graham Hutton and Cllr Valentine left the meeting.

53/22     To receive a proposal from Gittisham Community Kitchen to support a weekly evening meal for residents

Members discussed the proposal in relation to the annual budget, and resolved to award the project £250 towards the cost of hiring the village hall.

54/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

None.  Cllr Orchard agreed to investigate the additional building which had appeared on the corner of Devonshire Road.

• To receive an update on Highways

Cllr Orchard reported that EDDC has promised Cllr Twiss that the grill on Old Elm Road balancing pond will be cleared in October, once animals have finished nesting.  The landslip in Hayne Lane has been temporarily supported with ballast.  Also on Hayne Lane, the hedgerow and trees from the railway bridge to Devonshire Road have been butchered down to about 3ft and the site on that corner has been cleared.  The road past Pomeroy Lodge will be closed 26th –28^th July for resurfacing.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

None.

• To receive an update on public transport

Cllr Orchard said Stagecoach had announced it would be issuing a revised timetable for the 4a/b bus, to be replaced by the new 44 service at the end of July, but there was no detail yet on how this would affect the parish.

• To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said the defibrillator is now live, all the leaflets have been distributed, with Sovereign Housing and Baker Estates being provided with a stock to be included in new residents’ packs.  Over the coming weeks she will ask if any of the residents wish to attend an awareness session provided by Community Heartbeat.  Baker Estates have offered the use of the sales office for the session(s). 

• To consider climate change measures within the parish

Cllr Rowe distributed details of a preliminary plan by EDDC to rewild part of the land along Old Elm Road, which was welcomed by members.  The district council will apply for funding, which if approved could lead to the creation of a small wetland area and pond, among other things, where residents can help nature recover and enjoy the subsequent benefits.  Cllr Fowles asked about overgrown hedges in the area.

• To consider parish council support for scam awareness and security

Cllr Twist said “authorised push payments” scams have increased by 46% in a year.  Such scams are costing £500 million and affect 200,000 people.  Investment fraud costs £166 million, and romance fraud £3 0million affecting 3000 people.  She said the UK has the unenviable title of fraud capital of the world, and there is not enough resources put into prevention. Companies are not required to inform people if they have had a data breach, so your details may have been taken even if you have done all you can to protect yourself.  It is worth checking on https://haveibeenpwned.com/

• To consider limited residential development in the parish

There was no update on this.

• To consider the refurbishment and maintenance of the village play area

Members resolved to appoint Michael Poll to carry out the repair to the fence and two wooden gates, replacing the current structures which have been damaged.  The clerk advised that fluctuating costs might result in changes to the quote of £540, and there could be a delay in sourcing the large gate due to current supply issues.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said she would speak to the lengthsman about the play area safety report. 

55/22     To receive a report from the Chair

The Chair said it was great that the defib project has finally been completed and the council will support whatever is needed to ensure training is available. She thanked Cllr Twist on behalf of the parish.  We must spend some time over the summer thinking about how to spend the playground money and make a start on this as an autumn project. It’s been difficult to progress with Covid and now builder limitations and so it’s time to re-assess our playground needs and be sensible about what we can deliver.

She said she had been contacted by neighbours about the Curlditch planning application which had led her into fascinating reading about EDDCs policy on mobile holiday homes.  She had also been contacted about the proposed-but-denied footpath from Hayne Farm to the village, connecting the two halves of the parish. There is definite support for it within the community and perhaps there is a better route for it which the landowner would support.  The Chair said she felt the parish council should take this forward. 

We will not be meeting in August, so please do have a happy summer but also keep up the good work in all that you are doing for our parish. It is appreciated!

56/22     To approve the July payments and to note the current bank balance

Members resolved to approve the following payments:

1178       F Clampin             £230.10 Clerk’s salary & expenses (stamps)

1179       Michael Poll          £65         Grass cutting, inv. ref. 10161

1180       Michael Poll          £65         Grass cutting, inv. ref. 10163

1181       Honiton Glass          £143.16         Telephone box repair

1182       Gittisham Parish Hall          £20         Hall hire, June & July 2022

1183       F Clampin             £228.74 Clerk’s salary (as no August meeting)

1184       Len Abbott           £159.50         Lengthsman work, 11xhrs May 2022 @£14.50 / hr      

1185       Len Abbott           £9.86   Lengthsman expenses, petrol      

1186       Gittisham Parish Hall    £250       Hall hire, Gittisham Community Kitchen

DD          NEST                     £22.86   Clerk’s pension (5% employer, 5% employee)

DD          NEST                     £22.86   Clerk’s pension (as no August meeting)

Members were informed that the current bank balance stands at £21,611.38 (which includes approximately £7,000 in the business reserve account). 

57/22     To update the parish council’s banking policy and the existing bank mandate

The clerk said she would be circulating a hard copy of a new bank mandate for the authorized signatories to sign, removing David Fallows and Russell Hayman, and adding Janet Twist as an authorized signatory.  She explained that Nat West had suggested applying for Bankline for Communities, an online payments system which would not require the parish council to change the number of signatories required to authorize payments.  It uses dual authority on payments.

ACTION: Clerk to apply for Bankline for Communities.

58/22     To review the items highlighted in the annual internal audit report, 2021-22

This was deferred for discussion at September’s meeting.

59/22     Clerk’s Report

Cllr Rowe agreed to pick up the solar lights from the clerk’s house for the bus shelters.

60/22     For information only; items for the forward agenda

Internal audit report 2021-22.

61/22     To consider any late entry correspondence

None.

62/22     Date of next two meetings  

1st September and 6th October 2022. 

There being no further business, the meeting closed at 2035 hrs.

Chair…………………………………….

1st September 2022

GITTISHAM PARISH COUNCIL

MINUTES OF THE PARISH COUNCIL MEETING

HELD ON 9TH JUNE 2022

in Gittisham Village Hall

Present:

Village ward: Cllr D Valentine, Cllr A Rowe

Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Cllr Jake Bonetta (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr C Hall (Chair), Cllr J Fowles, Cllr M Walker, Cllr Alasdair Bruce (EDDC), PCSO Darren England

25/22        To accept and approve apologies

Apologies were received and accepted.

26/22        To confirm the minutes of the meeting held 12th May 2022

The minutes of the meeting held on 12th May 2022 were confirmed and signed by the Chair. 

27/22        To receive the Beat Manager’s Report

No crimes in the parish in April 2022.

28/22        To receive declarations of interest

Cllrs Rowe & Twist declared an interest in agenda item 10, as they are due to be reimbursed by the parish council.  Cllr Twist said she is now a member of Gittisham PCC.

29/22        To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said he was continuing to monitor EDDC’s strategic planning committee meetings, and he thought it would be late summer before EDDC would be assessing the land which has come forward in response to their call for new sites.   

The clerk reported that EDDC had agreed that moving one of the litter bins from the Vale to Hayne Farm might be an option to help reduce dog mess, but had not heard anything more.

The clerk said the parishioner whose home was due to be refurbished by Grainger had sadly died, but the council should monitor the situation with regard to the other person living there. 

30/22        Reports from County Council and District Council representatives

Cllr Bonetta said that following the Annual Council meeting of East Devon District Council on May 19th, the council continues to work on many policies and projects affecting the entire district. Cllr Paul Arnott (Democratic Alliance Group, Coly Valley) remains as council leader, having been elected by members of every political group. The Chair of the council also remains as Cllr Ian Thomas (The Independent Group, Trinity), achieving unanimous support alongside the continuing Deputy Chair, Cllr Val Ranger (Democratic Alliance Group, Newton Poppleford and Harpford).

Due to the ongoing Parliamentary by-election for Tiverton and Honiton and his affiliations to the Labour Party, although not a candidate, Cllr Bonetta said this report will be purely factual and based on the work of himself as a Ward member and the work of the wider council. He wished everyone a happy belated Queen’s Platinum Jubilee and said he was glad to hear of the successes of the village’s events.

Ukrainian refugee resettlement

As of the EDDC Annual Council meeting on May 19th, 95 sponsor households for Ukrainian refugees have come forward in East Devon, with an estimated 300 refugees to be housed in these properties. Following the meeting of Cabinet on 8^th June, wraparound support is also beginning to be provided and funded by East Devon District Council alongside Citizens Advice, on top of the Environmental Health and other work the council has already been undertaking as per national Government guidance.  The Homes for Ukraine scheme is still open for applications, meaning potential sponsors are still able to come forward and record their interest in supporting the housing efforts. If you are interested in getting involved, please visit https://www.gov.uk/register-interest-homes-ukraine

Flood drain clearance

Following a meeting with the EDDC StreetScene Area officer, Barry Maher, on Tuesday this week, Cllr Bonetta reported that the flood drain on the border of the Vale ward by Cherry Close is due to be cleared and works carried out within the coming few weeks. These works will alleviate the pressures on the storm overflow drain, clear the blockages on the drain itself and will also see the clearing of dense overgrowth alongside the stream to help support drainage of flood water.  Cllr Orchard said he had reported this some time ago as a matter of urgency, as it is holding back the water level which is usually lower.  Cllr Bonetta said he would ensure this work is carried out in a timely manner.

East Devon Together month

EDDC is currently running a month-long event celebrating the work of environmental volunteers across the district, representing the first time such an EDDC event has been organised to support the work of various groups and projects across East Devon. As part of this month, events have been organised across the district relating to plastic reduction, plant growth and rewilding, and energy advice to name a few.  If you are interested in getting involved with the various projects being organised across East Devon, or just want to know more about the month-long project, please visit the council website here: https://eastdevon.gov.uk/climate-change/east-devon-together/ Cllr Bonetta thanked the EDDC Climate Change Officer, Catherine Causley, for her tireless work in organising this fantastic celebration.

Community Buildings Fund

A new round of EDDC’s Community Buildings Fund is open for applications to help fund capital projects or refurbishments for village halls, shared community spaces or community shops. The scheme has proven to be very successful across the district, with schemes funded in the last financial year in Branscombe, Lympstone and Northleigh.  The closing date for the current round of applications is Monday 27th June 2022. If you would like to know more about the scheme and how to apply, please visit the following website: https://eastdevon.gov.uk/community-buildings-fund/

Cllr Twist said letters had gone out to those residents who do not pay their council tax by direct debit to explain how the energy bill rebate will be paid to them.  Around 80% of households in East Devon already pay their council tax by direct debit and will have received the payment into their bank account without needing to take any action.  But those who do not currently pay their council tax through this arrangement will need to go through a claims process for the rebate.  Councillors agreed the wording of the letter could be confusing, and urged anyone struggling to understand the process should call East Devon’s Customer Service Centre on 01404 515616.  The clerk reported that finding that number on EDDC’s website was not obvious, and members agreed this was a concern for those needing to speak to somebody.

ACTION: Clerk to write to EDDC chief executive to express the PC’s concern over a lack of telephone numbers on the council’s website.

Holiday Activities & Food Fund 2022

Cllr Twiss said he was very pleased to say the Holiday Activities & Food programme for summer has been published on the DCC website, where there are 61 approved providers across Devon delivering 44,000 places across the county for children on benefit-related free school meals [FSM] and they all include a hot meal. See https://www.devon.gov.uk/educationandfamilies/family-support/haf-programme  

The aim of the scheme is to support children to eat more healthily, be more active over the school holidays and have a greater knowledge of health and nutrition as well as be more engaged with school and other local services.  The children who take part will enjoy fun and enriching activities in a safe and sociable environment and have the opportunity to develop new skills or knowledge and try out new experiences. This could include physical activities such as football, table tennis or cricket; creative activities, for example, putting on a play, junk modelling or drumming workshops or other experiences like a nature walk or visiting a farm.  At least one meal per day will be included and the children will improve their knowledge and awareness of healthy eating. The scheme aims to help families develop their understanding of nutrition and food budgeting.  There is an extended criteria so 15% of the fund can be used for children outside of the FSM criteria.

The fund is for children aged 5-16 across Devon and £1.8 million is allocated from the DFE to deliver this project.

Fostering in Devon

Part of the services DCC operates is the county-wide fostering service, which is often and quite unintentionally overlooked by many people, unless they have some sort of involvement with fostering.

DCC needs more foster carers across Devon for the 800+ children in the council’s care. They are particularly keen to hear from people with the knowledge and skills to care for teenagers and young people with complex and challenging needs.  All foster carers receive exceptional support and training as well as competitive rates of pay. Fostering is a big commitment for any household, but DCC is confident that the right people will find the rewards worth it. If you think you have or anyone you know has the skills and compassion needed, please get in touch for an informal, in confidence chat on 0345 155 1077 or email  

Below is an example of how mainstream fostering works: this is the most common form of fostering and means giving a child or young person a safe place to stay, perhaps for a night or two whilst their family are helped to resolve their problems, through to a longer-term or even permanent arrangement.  You can also be asked to offer on-going support to a family or another foster carer by looking after a child on a regular basis, say one or two weekends a month. If you have the space, you can look after brothers and sisters who would otherwise be separated.  In some cases the child will wish to stay in touch with their birth family, you will be providing the safe and stable environment which makes this possible.  Some foster carers provide round-the-clock care, helping children with the most challenging behaviour to find a safe haven, a supportive family, and a place in society. This level of foster care comes with additional support, training and higher rates of pay.  There are times when you may be asked to provide respite care.  Respite care helps ease situations where a parent has a long-term illness, or it can give families time to repair relationships before a permanent breakdown occurs, or it can provide support to another foster carer as required.

Post-Covid Economic Recovery

The economy looking forward for Devon is a potentially mixed picture, with ongoing Covid-19 impacts on the economy, rises in the cost of living and the Russian invasion of Ukraine creating global uncertainty, particularly in energy markets.  There has, however, been some recent good news over the past two years, some of which are in the wider Exeter area ‘sub-region’ not far from us, said Cllr Twiss. Below are a few highlights in a wider Devon context where the positive economic effect is likely to be felt county-wide as we continue to recover:

 • Irish-owned Exeter Aerospace taking over Flybe’s aircraft maintenance facility at Exeter Airport and immediately advertising for 100 aircraft mechanics, engineers and aviation professionals

 • Designation of Plymouth and South Devon as one of eight Freeport sites. Plymouth and South Devon Freeport is to begin operating in 2022 and has the potential to generate 3,500 jobs and add £400 million GVA into the local economy. The Freeport contains three main sites: Langage Energy Park, Sherford Employment Zone and South Yard in Devonport, areas where businesses will benefit from more generous tax reliefs, customs benefits and wider government support

• Government infrastructure funding including £60m upgrading the A361 North Devon Link Road, improvements to the A303 route into Devon, £40m of funding reinstating passenger services on the Okehampton to Exeter line (implemented ahead of time and under budget), and £38m of funding to upgrade the A382 between the A38 and Newton Abbot

• Further £5m of development partnership funding over 3 years towards re-opening stations in Cullompton and Wellington in Somerset to help reconnect local communities and support regional growth with potential for the projects to be completed during 2025

 • The sector specific Airport and Ground Operations Support Scheme (AGOSS) was extended 6 months to 31 March 2022 with domestic air passenger duty reduced from £13 to £6.50. Exeter airport has fully restarted operations and currently expects about 500,000 passengers in 2022, compared with 1m in 2019 before the pandemic.

In his absence, Cllr Bruce sent the following report: “I hope all your jubilee events were not disrupted by weather and went as planned.

Since requesting that EDDC officer contact with the parish committee also includes me, l believe it is now working better than before, and allows me the opportunity to contribute in real time with both the officers and parish. This also means l can fulfil one of the requests made of me from one of my other parishes to update the committee in between meetings rather than include it in my monthly report. It may still take time to bed in, but I’m confident this will generate a better flow of information in both directions between us.

It seems jubilee events and planning at EDDC have meant that l have little to report this month.  Not directly linked to Gittisham, but worthy of note is an update on the flooding works in Feniton.  It was great news to hear we now have a firm time frame for the flood alleviation scheme to get underway. Let’s hope these works will bring to a close a very stressful and damaging chapter in the history of Feniton.

Finally, and with some sadness, l feel l have to point the committee in the direction of a link from a recent press story from Radio Exe http:/www.radioexe.co,uk/news-and-features/local-news/east-Devon-council-bust-up-at-top/  I say sadness because l feel that it’s not relevant whether you are in power or in opposition regarding your district council being portrayed in this way. You are free of course to make up your own minds, but it may go some way to underlining the difficulties and frustrations I am experiencing trying to discharge my duties as your councillor.”

Cllrs Bonetta and Twiss left the meeting.

31/22        To receive an update on Hayne Farm from Baker Estates

The clerk said there had been a delay in Baker Estates submitting the planning application, and they would provide an update once this has been sent to EDDC.

32/22     To receive reports from councillors on areas of responsibility and actions since the last meeting:

• To note the latest planning decision notices

22/0195/VAR | Removal of Condition No. 2 and 3 of Secretary of State’s Appeal Decision ref: APP/U1105/C/16/3146168-73 dated 14/07/2017 (East Devon ref: 13/1661/FUL dated 04/02/2014) to allow for permanent use of the land for the siting of a mobile home and touring caravans and their use for residential purposes. | Land SW Side Of Weston Lane Road From Weston Cross To Cherry Bridge Weston EX14 3NY.  Approval with conditions.

• To receive an update on Highways

Cllr Orchard reported that the grill on Old Elm Road balancing pond has still not been cleared. 

Although outside the parish, people should be aware that a portion of the A35 going out of Honiton towards Axminster would be completely closed 27th June – 11th July.  Cllr Orchard also reported that some work would be taking place on the road past Pomeroy Lodge, 26th –28^th July, but there was no information yet as to what kind of work this will be.

• To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

ACTION: Cllr Orchard to check time scales for spending S106 contributions.

• To receive an update on public transport

Cllr Orchard said the Vale bus shelter was once again full of discarded items.

• To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist said the new defibrillator had been installed but was not yet live.  There will be a photo opportunity with Baker Estates and Sovereign Housing on Monday 13^th June, accompanied by a press release.  Cllr Twist added that the leaflets were ready to be circulated, and future residents will receive a leaflet in their welcome pack. 

• To consider climate change measures within the parish

Cllr Twist reported that EDDC is planning to install 15 EV charging points in public car parks across the district.   

• To consider parish council support for scam awareness and security

Cllr Orchard said he had personally experienced two scams recently, but he was not taken in by them.

• To consider limited residential development in the parish

Cllr Valentine said the Gittisham Community Land Trust would be holding an AGM on Thursday 16th June at 7.30pm in Gittisham Village Hall.

• To consider the refurbishment and maintenance of the village play area

The clerk reported that she had contacted three local tradespeople to quote for work to the damaged fence, but had not received any bids so far.  Members suggested other tradespeople to contact.  Cllr Rowe said he had looked at the work needed to the telephone box, and felt that it was beyond what he could provide.  Members resolved to ask Honiton Glass to repair the telephone box, as the most cost-effective quote at £143.16 inc VAT. 

ACTION: Clerk to contact three other suppliers for fence repairs.

• To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

In her absence, Cllr Walker sent a report to say that she would check the Gittisham Vale and Hayne Farm walk ways.  She was aware of a few stinging nettles overhanging the walk through by the locked gate, opposite Hayne Farm.  Len Abbott has been busy strimming grass banks. 

33/22     To receive a report from the Chair

In her absence the Chair sent the following report: “Sorry to be missing the meeting this month. Thank you Janet for taking over.  I have no news or updates, just a big thank you to all those involved in the jubilee events last weekend. There was a good turnout from the Vale and Hayne Farm and it was lovely to see so many people enjoying themselves. The first of many parish social gatherings at the hall this summer, hopefully. The Village Hall Committee are very short of members and are in desperate need of a hall bookings clerk and a treasurer. Neither are onerous roles, but due to resignations the positions do need to be filled ASAP. Please spread the word.

Can I also add that we need to sort out our village playground a bit. The plastic fence replacement, corner fence and various safety report works should be done soon, preferably this month, before the school holidays.”

Cllr Rowe asked if the Gittisham Fete was likely to be scheduled this year.  Members agreed it was short notice to try arranging a fete for September, so Cllr Rowe agreed to get the ball rolling for next year by setting up a working group.

34/22     To approve the June payments and to note the current bank balance

Members resolved to approve the following payments:

1167       Carol Hall             £442.74 Jubilee weekend food & associated items

Cllr Rowe left the meeting.

1168       Alex Rowe            £50 Jubilee weekend disco

Cllr Rowe returned to the meeting.

1169       F Clampin             £231.73 Clerk’s salary & expenses (stamps)

1170       DALC                    £18         Being a Good Councillor, 1 x session @£18 each inc. VAT       

Cllr Twist left the meeting.  Cllr Valentine took the chair.

1171       Janet Twist            £171       Reimbursement for payment to Sidmouth Print for x500 defib leaflets 

Cllr Twist returned to the meeting and resumed the Vice Chair.

1172       Michael Poll          £65         Grass cutting, inv. ref. 10149

1173       Michael Poll          £65         Grass cutting, inv. ref. 10157

1174       Len Abbott           £58         Lengthsman work, 4xhrs April 2022 @£14.50 / hr      

1175       Len Abbott           £58         Lengthsman work, 4xhrs May 2022 @£14.50 / hr      

1176       Len Abbott           £33.54   Lengthsman expenses, petrol & nylon line      

1177       Alison Marshall    £150       Internal audit 2021-22

DD          NEST                     £22.86   Clerk’s pension (5% employer, 5% employee)

Members resolved to approve the clerk’s request to readdress cheque no. 1166 to her, as she will pay for the bus shelter solar lights by personal credit card.  (Following the meeting the clerk circulated details of this payment to members.)   Cheque number 1165 for £500 made out to Gittisham Village Hall will be cancelled, and instead £442.74 will be paid to Carol Hall to reimburse her for the jubilee weekend food and sundry items, and £50 to Alex Rowe for the jubilee disco.  Members were informed that the current bank balance stands at £22,807.46 (which includes approximately £7,000 in the business reserve account). 

35/22     To receive and note the annual internal audit report

Members noted the annual internal audit report.

36/22     To approve the annual governance statement 2021-22

Members resolved to approve the annual governance statement 2021-22.

37/22     To approve the 2021-22 accounting statements

Members resolved to adopt the 2021-22 accounts.  Prior to the meeting, the clerk circulated the accounting statements.  The parish council ended the financial year on 31st March 2022 with a balance of £21,942.80 (inc. £7,031.06 in business reserve, with £0.70 interest accumulated this year).  There is VAT to be recovered of £609.40. 

ACTION: Clerk to draw up list for the next meeting of items to be addressed by the audit report.

38/22     To consider the criteria for meeting exemption from the annual limited assurance review 2021-22, and approve the exemption certificate

Members agreed the criteria had been met, ie that during the financial year 2021-22 the higher of the parish council’s gross income or gross annual expenditure for the year did not exceed £25,000.

39/22     To set and approve the period for the exercise of public rights 2021-22

Members approved the period for the exercise of public rights to extend from 13^th June to 22^nd July 2022.

40/22     To consider changes to the parish council’s banking policy

Members resolved to change the banking mandate to remove David Fallows and Russell Hayman, and add Janet Twist as an authorized signatory.

ACTION: Clerk to enquire how Nat West manages payment authorization for online banking.

41/22     Clerk’s Report

The clerk said she was unlikely to make the meeting scheduled for 7^th July, and would circulate possible dates.

42/22     For information only; items for the forward agenda

Internet banking policy. 

43/22     To consider any late entry correspondence

Members resolved to delegate the decision on planning application 22/1197/FUL – Curlditch House to the Chair, Vice Chair and one other councillor so that there is more time to consider the application and meet the deadline, which falls before the next parish council meeting.

44/22     Date of next two meetings  

July & August meetings 2022 tbc. 

There being no further business, the meeting closed at 2110 hrs.

Chair…………………………………….

5th July 2022