2022-02 Parish Council meeting minutes 3rd Feb 2022

Gittisham Parish Council

Minutes of the Parish Council meeting

Held on 3rd February 2022

in Gittisham Village Hall

Present:

Gittisham Village Ward
Cllr C Hall (Chair)
Cllr A Rowe
Cllr D Valentine
Cllr M Walker
Gittisham Vale Ward
Cllr J Twist
Cllr J Fowles
Cllr P Orchard

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), Fiona Clampin (clerk)

Apologies for absence: Cllr Jake Bonetta (EDDC), PCSO Darren England

159/21   To accept and approve apologies

Apologies were received and accepted. 

160/21   To confirm the minutes of the meeting held 6th January 2022

The minutes of the meeting held on 6th January were confirmed and signed by the Chair. 

161/21   To receive the Beat Manager’s Report

1 crime, December 2021:

1 x anti-social behaviour, Parsonage Lane.

162/21   To receive declarations of interest

None.

163/21   To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine said he had watched online the meetings of EDDC’s Strategic Planning committee the previous week at which developers and landowners were given 15-minute slots to promote their development opportunities before the committee. Consultants on behalf of Combe Estate gave a presentation on 25th January, where they argued that an allocation for residential development would sit comfortably with the employment land to the north of the railway land around Hayne Lane and “round off” development to the west of Honiton.  It was also claimed that the development would meet sustainability criteria, given the proximity of the employment allocation and local supermarkets and access to public transport. It was put forward that access would be through the Hayne Farm development and that land has been retained to secure this access. When asked about numbers, the consultant suggested a figure in the region of 300 dwellings. There was no comment about the relationship of any development to the village, to the AONB nor to the sensitive nature of the landscape and impacts of development encroaching into the Gitt valley.  There was no comment by the consultants or by the district council.

Cllr Valentine said there would be opportunities for the parish council to comment at meetings of the same committee where Honiton draft allocations are considered – possibly 8th February and 8th March.  Members agreed that Cllr Valentine would be best placed to present on behalf of the parish council.  The Chair added that she was concerned about the possibility of housing and other development in the parish and the responsibility that this council has in keeping up with proposals. She thought GPC’s recent involvement in the local plan and boundary matters has shown that GPC is keen to be involved in consultations. She urged members to be proactive and represent the parishioners.

ACTION: Clerk to request a public speaking slot from EDDC for Cllr Valentine.

164/21   To receive reports from County Council and District Council representatives

Broadband

Cllr Twiss reported that he had met Jurassic Fibre staff who are committed to rolling out ultrafast broadband to Gittisham. He said their work is hampered by blocked Openreach ducting, which they can access to run their fibre optic cable through, but road closure notices are in place for March to enable this work to be done so that the service can go live with those who subscribe to it.  The Chair said it was a shame that the apparent delay discussed by members in November appears to be ongoing, and she looked forward to hearing a definite date so GPC can keep expectant parishioners up to date.

Emergency access gate, Old Elm Road

Cllr Twiss said DCC’s Highways contractor would remove one of the narrower, restricted access points at the emergency access gate between the western end of Old Elm Road and Hayne Lane, which will allow motorised buggies and large prams to pass through easily.  He said he was optimistic that this work will be completed by the end of the current financial year on 31st March.

Footpath

Following residents’ requests, Cllr Twiss said he had been asked to look at the viability of a shared cycle/footway on the EDDC footpath that runs from the railway bridge on Sidmouth Road towards Hayne Lane which runs to the south of the railway line. He said he had written as an EDDC ward member, but part of the route passes over DCC Highway assets.  Having had an initial look, he felt that the footpath was too narrow to accommodate both sets of users, but he will be guided by the advice that comes back from EDDC.

Cllr Fowles thanked Cllr Twiss for the recent ‘grumble walk’, which included a look at parking issues on Old Elm Road.  Cllr Twiss said he would seek a view from DCC Highways as to whether it is practical to put some lines down to keep the road clear on grounds of safety, or leave as is because the parked vehicles slow traffic down.

Energy costs

This is clearly a major concern for the overwhelming number of our population, said Cllr Twiss.  The Government has announced a package of support to help households with rising energy bills, worth around £9bn in 2022-23.  He circulated a fact sheet produced by the County Treasurer which offers a step by step guide as to how this will work (as well as other help with the cost of living).  Support in the form of grants is likely to be administered via the district councils, but details are still be finalised on that in the next few days.  Cllr Bruce added that among the rising costs of living, prescription charges were changing.  An online petition to oppose the change has already gathered more than 100,000 signatures.

DCC’s Council Plan

Cllr Twiss said the recently released Council Plan set out DCC’s key objectives and ambitions for the people and county of Devon, with climate change and the environment at the top of the tree. This document will run like a golden thread though everything that DCC does.  More detail can be found at https://www.devon.gov.uk/news/council-publishes-its-priorities-for-the-next-four-years-and-invites-public-to-be-part-of-achieving-them/  

Those priorities are:

  • Helping Devon respond to the climate and ecological emergency, and working to protect and improve our natural environment
  • Working together to ensure all children are safe, healthy and can thrive with opportunities to fulfil their potential
  • Helping Devon achieve inclusive economic recovery and sustainable growth, ensure more people can take advantage of opportunities, and invest carefully to improve infrastructure
  • Making Devon a fairer place, address poverty, health and other inequalities, and ensure support for those people and families struggling most
  • Help people to be healthier and more resilient, ensure everyone gets the care they need, and support people to live their lives well
  • Support all our communities to be safer, better connected and more resilient with a focus on communities at greatest risk or in greatest need

Levelling Up

Cllr Twiss said he was skeptical as to how much difference the Government’s ‘levelling up’ agenda would have in the region.  He circulated the 300-page document to members.  However, he maintained an open mind and said to be prepared to be surprised if some real ‘new money’ heads our way!

Finally, a slightly unusual offer that might be of interest to talented young musicians in our midst.

Pipe up Devon is an opportunity for young people aged 11-18 to receive subsidised tuition for professional tutors to learn organ playing and test their skills in the local church, contributing to the local community. Cllr Twiss circulated details, and encouraged anyone interested to visit www.exeter.anglican.org/resources/worship/pipeup-devon

Cllr Bruce said EDDC’s Strategic Local Plan is grinding through its draft phase and it is important to maintain the parishes’ concerns in the eye of the committee. He said he hoped that what has been said so far will be noted when it comes for the draft document to go out for public consultation.

It was regrettable, said Cllr Bruce, that the Stansell’s planning application failed, despite a very similar application being rejected by one vote. It is yet another example of planning being shown to be inflexible when it comes to the changing needs of our communities, he said.

Cllr Bruce announced a small one-off community grant is available for voluntary, community and other not for profit groups. Grants of up to £500 are available. Deadline is December this year and for more details please contact East Devon small grants through the council website.

In his absence, Cllr Bonetta sent the following report:

As the days begin to get longer now we leave the darkness of winter, the administration of EDDC has been busy at work on a multitude of projects. The budget for 2022/23 is due to be set at an Extraordinary Full Council meeting on 23rd February, taking place at the Ocean Centre in Exmouth. As well as this, the Strategic Planning Committee has received presentations from developers across the district, bidding for land allocations in the emerging Local Plan.

Local Plan developer presentations

On 25th January, Strategic Planning Committee received two presentations from developers relating to land surrounding the Honiton St. Michael’s ward. Of particular interest to Gittisham parishioners will be the presentation relating to the allocations “Gitti_01” and “Gitti_05”, on behalf of Combe Estate, detailing plans for further extension of Honiton westwards. I have sent to the clerk the presentation which I have received detailing their bid, and a recording of the presentation itself can be found on YouTube via the following link (fast-forward to 5:39:10): https://www.youtube.com/watch?v=3rk-pqVTGTw

When it comes to agreeing the allocation, as a member of the Strategic Planning Committee, I am determined to ensure that the green belt between Honiton and Gittisham village is preserved and protected. This proposed development extends to within 400m of the village, which could potentially damage the heritage of the area indefinitely. I am of course happy to speak to individual councillors and residents about this.

EDDC Council Tax

In the next budget year, EDDC will be raising its council tax by £5, representing an annual council tax charge of £156.78 per Band D equivalent property. This is a 3.29% increase on last year, and is in line with assumptions made by national government on funding available to the council. This of course does not mean every household will be paying the above figure into EDDC’s budget – this will depend on your property. Although regrettable that taxes have to go up, there are serious funding gaps at EDDC that need to be filled – and the overall tax from EDDC represents well under 10% of the overall council tax bill in Honiton St. Michael’s.  This rise will go into supporting recycling and waste collections across the district, as well as providing better leisure and sports facilities through the council’s service level payment to LED. It will also go towards updating the council’s archaic salary structure, which will help to alleviate the pressures on staff in the council and support them with the hard work that they do.

Wild Honiton project

As part of the Countryside and Leisure Service Plan for 2022-23, an exciting project will be launched in Honiton to deliver a local Nature Recovery Network pilot. The project, titled “Wild Honiton”, has been successfully rolled out in Exmouth through their own version of this project, and will see open space improvements and investments in our biodiversity across the town. There will also be numerous volunteering opportunities through this and opportunities for art and activity trails that link the town centre with its green spaces. I am looking forward to working closely with the Countryside team on this project, and I hope that the parish council also gets involved in this important project across the Vale ward.

Cllrs Twiss and Bruce left the meeting.

165/21 To consider the following planning applications:

  1. 22/01075/FUL Blamphayne Sawmill Gittisham EX14 3AN – Extension to existing machinery store
  2. 22/0005/FUL Westgate Gittisham EX14 3AU – Change of use of part of paddock to habitable use and construction of 3 x bay garage/ outbuilding
  3. 21/3165/TRE 7 Ferndale Close Honiton EX14 2YN – T1, T2 : Inspect and crown clean of 2 x Oak trees, crown lifting the Oak trees to approximately 6 m. above the public footpath pruning back to the main branch collar the 3 lowest limbs make 1 x 100 mm cut and 2 x 75 mm cuts pruning the branch tips by no more than 10% volume and making natural target pruning cuts of approximately 25 mm. in diameter.
  4. 22/0202/LBC 2 Drillers Cottages Gittisham EX14 3AQ – Replacement windows & replacement porch on south elevation, façade repairs on north & south elevation, new internal floor finish
  5. 22/0201/FUL 2 Drillers Cottages Gittisham EX14 3AQ – Replacement windows & replacement porch on south elevation, façade repairs on north & south elevation, new internal floor finish

Members had no objections to a, b, or c.  Regarding d) and e), members had no objections in principle, but said they would prefer to see double glazing, so it is in accordance with EDDC’s and national policies regarding measures to deal with climate change. 

166/21   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

21/2474/FUL Goldcombe, Gittisham – Change of use of holiday let to dwelling.  Refusal.

21/2906/FUL 3 Lower Green Way, Gittisham – Installation of first floor window in north elevation (retrospective).Retrospective approval (no conditions).

  • To receive an update on Highways

9th Feb – Road to Catshayes Farm for BT pole installation

22nd–26th Feb – Chineway to Hare & Hounds for water works

28th Feb–2nd March Hayne Lane for pot hole repairs

2nd–3rd March (inc) road from Gittisham Farm to Eveleigh’s for gully works (overnight)

Cllr Orchard reported that the railway bridge at the Forge was inspected 18th January night.  On Weds 20th January the old A30 under the new A30 dual carriageway was flooded during extended rain. The balancing pond south of Old Elm Rd was also 70 per cent full, part due to DCC’s summer 2020 response not to clear the outlet grill.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had received a quotation from a contractor for the play area, and he would discuss next steps with EDDC.  The clerk added that Honiton Town Council had been in touch to enquire about progress, as it was keen to spend any S106 money that Gittisham might offer.  EDDC had replied to say that as Gittisham was in the process of obtaining quotes for its own projects, there was no definitive cost for their projects as yet.

  • To receive an update on public transport

Cllr Valentine reported that a student had been refused entry recently to one of the school buses, as they were unable to provide a bus pass.  This caused the student and their family some distress, especially as the student had been taking the bus regularly since September 2021.

ACTION: Cllr Orchard to write to DCC’s Matthew Joll requesting DCC’s safeguarding policy on school transport.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist explained that the defibrillator had arrived, and she had informed Baker Estates and they are organising the installation date when a qualified electrician is available.  The newly amended host agreement has not yet been signed by Sovereign Housing. Sovereign can sign on to the WEBNOS system to see that the weekly checks have been carried out. They have also requested a copy of the insurance certificate from Community Heartbeat.  Cllr Twist said she would like to produce a leaflet for distribution on the estate, and would appreciate help on layout and wording.  She said this was an opportunity for the parish council to have publicity on the estate.  The Chair thanked Cllr Twist for her work on this.

ACTION: Clerk to discuss wording of leaflet with Cllr Twist, and Cllr Twist to investigate printing costs.

  • To consider climate change measures within the parish, including rewilding proposals for land in the parish

Cllr Twist provided some details on EV charging:  she said plugging into a regular 3-pin socket is classed as a slow charger, charging from empty could take more than 24 hours.  Home charging points vary in price, but broadly somewhere between £350 and £800. There is a government grant towards having one installed, it will cover 75% of the price, but is capped at £350, and the grant is set to end on 31st March 2022.  In order to take advantage of the scheme you have to be using a government-approved company installing an approved unit.

Check your eligibility for an energy efficiency grant. There is a new grant fund called LAD2 which helps tenants and owner occupiers improve the energy efficiency of their home. For details visit the East Devon District Council website.

Sign up for the Planet Pledge, to reduce home energy wastage, it started on 17th January 2022. Participants will receive a welcome guide to introduce as many as nine new energy saving behaviours each to be completed for a minimum of 66 days. For more details and to sign up visit www.planetpledge.co.uk    

Cllr Rowe said that there was a new Green Spaces Development Officer in post at EDDC, Russell Giblett, with whom he was consulting about the wildflower project. Members discussed how parish residents could get involved.

  • To consider parish council support for scam awareness and security

Cllr Twist said there was no update on this.

Cllr Twist said criminals are targeting parents by pretending to be a child in need of financial help, particularly on Instagram.  She added that Devon Trading Standards has produced a guide to scams, rogue traders and doorstep crime.

  • To consider limited residential development in the parish

Cllr Valentine said there was no update on this while the legal and financial issues remain unresolved.  

  • To consider the refurbishment and maintenance of the village play area

Cllr Walker said she had given the village play area a general tidy and removed some of the brambles.  She had spoken to the lengthsman about the mole hills.  Cllr Twist reported that work had begun on the Hayne Farm play area.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Cllr Walker said she had spoken to the lengsthman about the work Cllr Twist had requested.

ACTION: Cllr Walker to ask the lengthsman to look at overgrown brambles on the Honiton link road.

167/21   To receive a report from the Chair

The Chair said she had attended the Zoom meeting which explained the Devon-wide campaign for 20 is Plenty, and she was supportive of it.  With the council’s agreement, the Chair said she would add this to the agenda for the March meeting. There is a template for parishes to use to make a formal resolution at the parish council and then to contact their county council.  The Chair added that she’d agreed to contact other parishes to increase awareness, which she will do following the discussion at the next GPC meeting. She encouraged members to watch a short video the campaign has produced https://www20splenty.org/parish_council_motion .

168/21 To review the budget for 2022-23

Members welcomed the revised budget which had been drawn up by the clerk and Cllr Twist.  Members resolved to set budget expenditure at £13,652, the balance to be taken from reserves.

ACTION: Clerk to discuss gazette printing costs with Carol McCann.

169/21   To consider progress on the Hayne Farm development

The clerk said Baker Estates would attend the March 2022 meeting.

ACTION: Clerk to discuss dog waste bin with EDDC and order as appropriate.

ACTION: Cllr Rowe to ask DCC’s Mike Brown if the unused grit bin after the turning for the A30 can be moved to the junction with Meadow Acre.

170/21 To approve a supplier for the Gittisham play area maintenance contract

The clerk said she had approached three contractors to invite them to bid for the annual maintenance contract.  Members resolved to appoint Michael Poll for another year.

ACTION: Clerk to contact Michael Poll.

171/21   To approve the February payments and to note the current bank balance

It was resolved to approve the following payments:

1144       F J Clampin                          £229.70                 Clerk’s salary & expenses (petrol, stamps)

1145       Gittisham Parish Hall          £10         Hire for January meeting

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

The clerk circulated a bank reconciliation for January 2022.  Members were informed that the current bank balance stands at £19,702.66 (which includes approximately £7,000 in the business reserve account). 

ACTION: Clerk to discuss the frequency of village hall hire payments with Judith Turner.

172/21 To consider parish council support for the Queen’s Platinum Jubilee, and any funding opportunities

Members agreed to speak to residents about what kind of projects they would like to see for the platinum jubilee, in addition to tree planting, a street party and bus shelter upgrades. 

ACTION: Clerk to keep a file of funding opportunities and activities to support.

173/21   Clerk’s Report

None.

174/21   For information only; items for the forward agenda

Platinum Jubilee activities; Hayne Farm including dog poo bins; bus shelters upgrade; 20 is Plenty.

175/21   To consider any late entry correspondence

Cllr Valentine said the barrier on the Curlditch side of the bridge by Riverside Cottages was rotten and therefore unsafe.  It will be reported to the appropriate authority as a safety issue.

Cllr Twist suggested fitting QR codes to benches in the parish, as had been featured on the Netflix programme Afterlife.  The QR code provides a link to a mental health charity.

ACTION: Clerk to report barrier defect to EDDC / DCC.

ACTION: Cllr Twist to investigate QR codes on benches.

176/21   Date of next two meetings.   Thursday 3rd March and Thursday 7th April at 7.30pm in the village hall. 

There being no further business, the meeting closed at 2130 hrs.

Chair…………………………………….

3rd March 2022

2022-02 Gittisham Gazette Feb 2022

A monthly Community Newsletter published by St. Michael’s Church and Gittisham Parish Council

February 2022 Edition 240

Gittisham Cabaret

After two years of Covid misery and a very long time since the last staged entertainment event we are very pleased to invite performers and singers, plus of course backstage crew, to work towards delivering the Gittisham Cabaret. If you would like to get involved either supporting or performing there will be an informal meeting on 6th of February between 4:00 and 6:00 PM in the Village Hall, email Sarah Agg Manning, our celebrated Director at sarahaggmanning@gmail.com or just come along to the hall between 4.00 and 6.00pm.

If you can’t get to the hall on the 6th please let Sarah know of your interest. We will hold a series of rehearsals on Sunday evenings during February and March. Much of the material has already been written by Robert Baker, who has seen phenomenal success with similar ventures in the nearby parishes of Talaton and Awliscombe. Robert has also performed further afield at the Honiton Beehive!

The grand event will take place on 1st and 2nd April 2022 in the Village Hall and will comprise a light-hearted series of songs, sketches and even a spot of dancing. The tickets will also go on sale soon so keep an eye out to book your table for this year’s must-attend event which is being run by the Village Hall Committee and all proceeds will be invested back into the Hall.

Coffee Morning with bring & buy cake stall

St Michael’s are arranging a first coffee get together with cake stall in the Village Hall (as the Parish room is a bit small just now) on Saturday 26th February from 10.00am to 12.00noon hopefully lots of you will bring a cake or similar and buy a cake to take home. This is a fund raiser for the church to make up for all the time and fellowship we have missed over the last two years. I hope it won’t be too long before we can have coffee in church after either the Eucharist or the Morning Worship service. Do please tell your friends and neighbours and come along to Gittisham on 26th, there is plenty of parking.

Pierre’s pop-up Sunday cafe 

Pierre’s next pop-up café will be on Sunday 13th February, where he’ll be cooking beef provençale for lunch and mini burgers for the vegetarians / vegans. As usual there will be a selection of tempting home-made croissants and pains au chocolat in the morning, to go with your freshly brewed coffee or tea. Cakes available in the afternoon. Drop in any time to Gittisham Village Hall between 10 and 4, although booking in advance is advised for lunch. Take-away also available for most items. Call or message Pierre on 07545 214940.

Quiz night

Right then – it’s finally quiz time. In the Village Hall and virtually (if you’re worried about be in the hall). The date is Saturday 12th February, the time is 7pm doors open for 7:30 prompt start and Hamish will be the quizmaster. Teams of 1-6 welcomed with open arms.
It’s a BYO drink and BYO food – this avoids the committee having to handle your dinner (reducing a bit of Covid risk) and allows you to eat and drink exactly what you want. We’ll even show you how to use the new dishwasher afterwards. The usual raffle, huge winning prizes and family fun – all for the modest price £2 to cover the prizes and excessive heating bill. We’d love to see you back in the Hall – or online. If you are planning to attend in person – please let me know (hamishmhall@gmail.com)
Join Zoom Meeting Meeting ID: 862 7237 7799 Passcode 016128 from 7.15pm https://us02web.zoom.us/j/86272377799?pwd=c3JIaG5DeWU2Z3d0SVVsZkhvWHY4UT09

From Grain to Cream – Russell Hayman

We are now well into our winter routine with the added excitement of our assurance inspections in the last two weeks. So a bit of a tidy up as it is a good excuse to make a bit more effort, got to leave a minor on compliance though, as it makes them feel wanted! This we achieved to great success, just an extra safety sticker on the spray shed door.

Not much going on in the fields at the moment. January can be a dead month. We do have some beans to put in this year, but it takes a long time for the ground to dry at the moment. These will replace some of our wheat area so I don’t need to buy as much fertiliser. With beans fixing their own nitrogen I do not have to apply any; still need other nutrients though. With fertiliser cost tripling over the last 12 months and availability questionable even if we find the money, it is a way of reducing our requirement. Beans are also high in protein, so will hopefully reduce the need to buy in as much. All sounds good, so why didn’t we do this before? Well they can be a “sorry” crop. (Sorry I planted so many or sorry I hadn’t planted more.) We will see which side is to be the case this season.

All the animals are in now and we can see the effect of the poorer quality our grass silage made last spring on them. ( The weather was against us in May.) They are performing just about OK, but need a higher feed rate of concentrate to compensate, so yields are down on last year and costing more to produce. We are not the only ones, as the whole country is down on production and with higher grain prices restricting usage the whole of Europe is down. World demand is still rising, so this means our prices are slowly increasing. We have yet to see the full effect in the shops. I know this will be hard for many, but in 2020 we were only getting a penny a litre more for milk than we did in 1995. I think agriculture is due some inflation and we need it, as the kind of price increases we are getting just can’t be absorbed. It is interesting to note my milk buyer is now exporting nearly half of its output, with France the biggest market. They know good cheese and are willing to pay. In fact
they export to roughly 160 countries and this means they are more able to stand up to the strong arm tactics that can prevail in the UK retail sector.

We went up to see Edmund before Christmas he is working in south Yorkshire on an old dairy farm now growing crops for an A.D. plant which is pumping gas into the grid. This is part of his degree course having to do a year in the industry. He was giving the job of cutting the hedges as he has done a bit here. His remark to them was what hedges? The ones they have are just a few little bushes in a line, not like the proper ones in Devon!

St Michael’s Church, Honiton Mission Community and 200 Club

St. Michael’s Gittisham

February services 6th Telephone, 13th Eucharist, 20th no service; 27th lay-led morning worship, all at 11am.  At our recent PCC it was decided to change our lay-led from the 3rd to the 4th Sunday. Our Christingle service this year had to be cancelled as Candlemass was held on 30th January when we were not scheduled to have any services. As numbers are less restricted now, bookings would still be very helpful as the service sheets still have to be printed, (we are hoping to uncover our hymn books and service sheets soon) and it will save too many pages being wasted.  Ring Carol on 01404 851113.  Obviously until told otherwise, social distancing and masks should preferably be worn but if you want to sing you must wear masks. To receive details for ongoing worship, Eucharistic and lay-led please contact me, Carol on 01404 851113 or email charli.mcc@mypostoffice.co.uk or Julia by email on gshaminister@gmail.com or for those without internet ring her on 07763 111367 or
01404 850680.  It will be lovely when we can have our beautiful kneelers out on display again and as soon as we have a lovely sunny day or two we can get them out to air and check that they haven’t come to any harm over the 2 years they have been covered up. The church is open three or four days in the week and as the weather is cool the door will be closed but unlocked.  If you find it closed (it is quite hard to open but keep trying) but if definitely locked and you would like to view or have prayer space please ring me Carol on 01404 851113 or Julia on 01404 850680 and hopefully one of us will be home to unlock.

Telephone Service on first Sunday of the month

This is a free service starting at 11am all you need to do is, a little before 11.00 dial 0800 651
0080 you will be asked for the code 3299789 and press the hash # key (they call it the £ sign), you will then be asked to say your name and press the hash # key again, you will then be in the ‘congregation’. Julia usually delegates participants to join in with some of the components (collect, affirmation, readings etc.) If you would like to join the service please let either Julia – 01404 850680 / 07763 111367 or Carol know on 01404 851113 / 07746 409142 so we can deliver the service sheet to you. If you press the speakerphone button, you don’t have to hold the phone to your ear.

Honiton Mission Community

Honiton St Paul’s weekly services continue at 11.00am.  The website (honitoncofe.org) is updated regularly and has news about  services and the latest guidelines on the Covid regulations.  There is also a link to the Gittisham website.  The monthly Mission Community newsletter Around the Parishes is available by email or post from the Parish Office; see below for details.  As our MC churches are now having their own services,  Sunday Morning Eucharistic Worship at 11.00am, in St. Paul’s is being live streamed. If you would like to join this service do please contact Rev’d Sue  or the Parish Office by emailing sue41260@gmail.com or  office@honitoncofe.org and the link will be  forwarded.  Alternatively, ring the Parish office to book your place in person, on 01404 44035.  Messages will be replied to when someone is available.  Mollie the Church administrator is there on Tuesdays.  The ‘virtual’ Eucharist is at 6.30pm; details from Rev’d Sue.

At St Paul’s, coffee and biscuits  are served in church on  Tuesdays and Saturdays.  They are currently free of charge but donations are welcomed for Vaccine Aid or church funds. 

St Nicholas Combe Raleigh ‘Snowdrop Tea’

With the partial relaxation of covid restrictions we have decided to reinstate our annual Snowdrop Tea which has unavoidably been absent from the calendar since 2019. The date – Sunday 13th February; the time – 2.00 – 4.00pm Snowdrop plants will be on sale as will tea and cake. The Combe Raleigh snowdrop ‘carpet is something to behold and gets better each year.

200 Club

March is the time to renew your subscriptions for the season 2022/2023 April to March.  Numbers are available if you would like to join the church’s 200 club which is one way of funding the upkeep so necessary with this old church which takes a lot to keep it heated and watertight, keeping the churchyard in good order and kind to nature, please ring me, Carol on 01404 851113. I can send an application form. The cost is £12 per number per year. The draw takes place at the beginning of each month with 5 prizes of £40.00, £20.00, £15.00, £10.00 and £5.00. Twice a year there is a 6-monthly prize of £48 (March and September). Payment can be made by cheque or cash or Standing Order, there is a form for your bank. I can email both the application and Standing order forms if required, please let me know 01404 851113 / charli.mcc@mypostoffice.co.uk 

February 2022 200 Club Results

1st  Steve Howe                   2nd  Bill Griffiths               3rd   Michael Hawkins                
4th  Owen Morgan              5th   Jayne Bramley            

Vale News

The Parish Council is looking at making the area around the balancing pond and down towards the emergency gate to Hayne Lane a more environmental and aesthetically pleasing area for the use of residents.  This includes clearing out the grill which is already in hand, clearing the pond and planting around the area. We are looking to providing furniture such as a bench and picnic table.  Tree and/or hedge planting across the whole of the Vale area is being considered and we have surveyed the area for suitable locations. We are able to access grants and community schemes to make this happen.

The bus stop on Old Elm Road has been earmarked for improvement, this will include the
provision of solar powered lighting and painting.  With the Queen’s Platinum Jubilee coming up, there will be a party at Gittisham Village Hall over the special bank holiday weekend and if Vale residents wish to hold their own party the parish council will support this also. The ideal venue would be in the green area by the balancing pond. Please let us know if you would like to get involved.  If residents have any ideas for other improvements we would welcome
them. Please contact your councillors.  https://gittisham.org.uk/parish-council/

Parish Council February 2022 report

Seven councillors met for the February meeting. Phil Twiss (DCC) and Alasdair Bruce (EDDC) were also present.

Broadband.

Phil Twiss said Jurassic Fibre’s work was hampered by blocked Openreach ducting, which they can access to run their fibre optic cable through. However, road closure notices are in
place to enable this work to be done.

Finance.

Members agreed the finances.

Crimes.

Dec 2021: 1 x anti-social behaviour, Parsonage Lane.

Planning applications.

a) Blamphayne Sawmill – Extension to existing machinery store. No
objection.
b) Westgate, Gittisham – Change of use of part of paddock to habitable use and construction of 3 x bay garage/ outbuilding. No objection.
c) 7 Ferndale Close Honiton – T1, T2 : Inspect and crown clean of 2 x Oak trees, crown lifting the Oak trees to approximately 6 m. above the public footpath pruning back to the main branch collar the 3 lowest limbs make 1 x 100 mm cut and 2 x 75 mm cuts pruning the branch tips by no more than 10% volume and making natural target pruning cuts of approximately 25 mm. in diameter. No objection.
d) 2 Drillers Cottages, Gittisham – Replacement windows & replacement porch on south elevation, façade repairs on north & south elevation, new internal floor finish. No objection. Members said they would prefer to see double glazing, so it is in accordance with East Devon’s and national policies regarding measures to deal with climate change.

Development in the parish.

Carol Hall voiced members’ concerns over the possibility of additional housing and other development in the parish, particularly west of Hayne Farm, which is under discussion as part of EDDC’s draft Local Plan. Developers and land owners have been promoting possible development opportunities before EDDC’s Strategic Planning committee. David Valentine
said it was important for GPC to raise the issue of development encroaching into the Gitt valley at every opportunity.

Old Elm Road emergency gate, Gittisham Vale.

Phil Twiss reported that a contractor would be removing one of the narrower, restricted access points at the emergency gate, which will allow motorised buggies and large prams to pass through easily. He was optimistic this could be done by the end of the current financial year.

Road closures.
9th Feb – Road to Catshayes Farm for BT pole installation
28th Feb–2nd March Hayne Lane for pot hole repairs
2nd–3rd March (inc) road from Gittisham Farm to Eveleigh’s for gully works (overnight)

Play areas.

Maggie Walker said she had given the village play area a general tidy and removed
some of the brambles. Janet Twist reported that work had begun on the Hayne Farm play area.

Scams.

Janet Twist said criminals are targeting parents by pretending to be a child in need of
financial help, particularly on Instagram. She added that Devon Trading Standards has produced a guide to scams, rogue traders and doorstep crime.

Bridge barrier, Riverside.

David Valentine said the barrier on the Curlditch side of the bridge by Riverside Cottages was rotten and therefore unsafe. It will be reported to the appropriate authority as a safety issue.

Next meeting is on Thursday 3rd March at 7.30pm in the village hall.

Gittisham Gazette distribution

There was a leaflet drop in the Hayne Farm and Gittisham Vale estates, asking if residents would like to receive the Gazette by email or if they have no internet access they could be posted. I have had a few requests so far, it does not matter how many are emailed and several households have 2 copies. I put 25 copies in the Vale bus shelter and 10 copies in the Hayne Farm sales office.

I apologise to those who do not get the Gazette and do my best to print as many as I can on my own printer. If you have a neighbour who doesn’t have access to the internet and you could print off a copy, then many more could receive this publication. I do hope more residents from both the Vale and Hayne Farm will let me have their email addresses – you won’t be bombarded with other information other than the Gazette, unless there is something that needs your attention from the Parish Council.

Did you know?

At Branscombe Church there is a section where all the kneelers depict the Kings and Queens of our Nation. Julia Barratt gave me this information and said it is worth a visit to see them. I thought it might be interesting for the children to see, especially if they are interested in history, and of course adults as well.

Editor/Distributor: 
Carol McCann  01404 851113/07946409142     charli.mcc@mypostoffice.co.uk.

If you have events or news items including pictures, for inclusion in the gazette from the village, the Vale or Hayne Farm Estate,  do please email it to Carol as early as possible.  Copy date for the March edition is 21st February please.  I hope to send out the next gazette on 4th or 5th March.

 

2022-02 Parish Council agenda 3 Feb 2022

Gittisham Parish Council

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

28th January 2022

Members of Gittisham Parish Council

You are hereby summoned to attend the February Parish Council Meeting to be held in Gittisham Village Hall on Thursday 3rd February 2022 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  If any member of the public wishes to join by Zoom, please  contact the clerk.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 6th January 2022
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To consider the following planning applications:
    • 22/01075/FUL Blamphayne Sawmill Gittisham EX14 3AN – Extension to existing machinery store
    • 22/0005/FUL Westgate Gittisham EX14 3AU – Change of use of part of paddock to habitable use and construction of 3 x bay garage/ outbuilding
    • 21/3165/TRE 7 Ferndale Close Honiton EX14 2YN – T1, T2 : Inspect and crown clean of 2 x Oak trees, crown lifting the Oak trees to approximately 6 m. above the public footpath pruning back to the main branch collar the 3 lowest limbs make 1 x 100 mm cut and 2 x 75 mm cuts pruning the branch tips by no more than 10% volume and making natural target pruning cuts of approximately 25 mm. in diameter.
    • 22/0202/LBC 2 Drillers Cottages Gittisham EX14 3AQ – Replacement windows & replacement porch on south elevation, facade repairs on north & south elevation, new internal floor finish
    • 22/0201/FUL 2 Drillers Cottages Gittisham EX14 3AQ – Replacement windows & replacement porch on south elevation, facade repairs on north & south elevation, new internal floor finish
  8. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist) inc rewilding proposals for land in the parish (Cllr Rowe)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  9. To receive a report from the Chair
  10. To review the budget for 2022-23
  11. To consider progress on the Hayne Farm development
  12. To approve a supplier for the Gittisham play area maintenance contract for 2022/23
  13. To approve the February payments and to note the current bank balance:

F Clampin £224.86 + £4.84 clerk’s salary & expenses (stamp)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Gittisham Parish Hall – January 2022 hire £10

NEST (clerk’s pension) £22.48

14. To consider Parish Council support for the Queen’s platinum jubilee, and any funding opportunities

15. Clerk’s report

16. For information only; items for the forward agenda

17. To consider any late entry correspondence

18. To note the date of the next two meetings, Thursday 3rd March and Thursday 7th April 2022 at 7.30pm in the village hall. 

F J Clampin – Clerk

2022-01 Parish Council meeting minutes 6th January 2022

Gittisham Parish Council

Minutes of the Parish Council meeting

Held on 6th January 2022

in Gittisham Village Hall

Present:

Gittisham Village Ward
Cllr C Hall (Chair)
Cllr A Rowe
Cllr D Valentine
Cllr M Walker
Gittisham Vale Ward
Cllr J Twist
Cllr J Fowles

In attendance: one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr P Orchard, Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), Cllr Jake Bonetta (EDDC), PCSO Darren England

143/21   To accept and approve apologies

Apologies were received and accepted. 

144/21   To confirm the minutes of the meeting held 9th December 2021

The minutes of the meeting held on 9th December 2021 were confirmed and signed by the Chair. 

145/21   To receive the Beat Manager’s Report

1 crime, November 2021:

1 x violence & sexual offences, Parsonage Lane.

The clerk said she had shared posters from the police with Cllrs Twist and Orchard about livestock worrying to put on the parish council noticeboards.

146/21   To receive declarations of interest

None.

147/21   To consider actions from the last meeting not otherwise on the agenda

Cllr Valentine outlined his presentation to EDDC’s Strategic Planning meeting on 14th December in relation to the draft Local Plan.  The major consideration at this meeting was the working draft of the East Devon Local Plan 2020-2040. This document (more than 1,000 pages!!) rolls forward the current Local Plan and revisits all of the current LP’s policies, introduces new policies to address emerging planning issues and seeks to prioritise development opportunities throughout the district. There will be further opportunities to comment on policies. The draft plan currently recognises that given the development constraints surrounding Honiton, that only modest residential development is achievable (228 dwellings). Land previously identified as being “available” is ranked in the plan on a scale 1-6 (1. being no chance and 6. favoured for development). Inevitably land south and west of the current Hayne Lane development and south of the railway line, has been promoted (by Combe Estate) as being available. Such a development would potentially bring development into the Gitt valley and within 400m of the village. The ranking given to this land is 2 or possibly 3 (there is confusion in the documents supporting the draft plan). This would suggest that this land is not suitable for development.  However, there are caveats in the report that indicate that if figures are not achievable elsewhere in the plan that land suitability would be reviewed.  The meeting did not conclude its business and will reconvene on 11th January. Members agreed they were happy for Cllr Valentine to speak on the parish council’s behalf at future strategic planning meetings.

Cllr Valentine also reported that he and the Chair had attended a briefing regarding the Hayne Lane steering group.  This relates to the employment allocation in the current Local Plan which is located north of the railway line between Hayne Lane and the Forge. EDDC has established a steering group to discuss and share information and views, as the project progresses, in bringing forward this land for employment purposes. It was previously agreed that GPC should be represented on this steering group. The first meeting of the steering group took place on 16th November. There was no GPC representative available for the meeting, but Cllr Valentine and the Chair had received a briefing from the steering group administrator on 17th December (via Zoom).  He distributed a copy of the minutes of the initial steering group meeting to all members.  The project will be the subject of a Master Plan exercise and tenders are currently been assessed with a view to appointing a consultancy to prepare the Master Plan. Once the consultant has been appointed further meetings with the steering group will take place. The Master Plan will be the subject of public consultation before a final document is presented. The next meeting is expected towards the end of February.

Cllr Twist said the blocked drains at Hayne Farm had been cleared by Baker Estates, but had promptly filled up again with the heavy rain.  However, they are not as bad as before.

ACTION: Cllr Valentine to ask Cllr Bruce if he can reiterate the parish council’s position at the next strategic planning meeting on 11th January.

148/21   To receive reports from County Council and District Council representatives

In his absence, Cllr Twiss sent the following report: “short and sweet this month following the Christmas recess at County Hall for the majority of departments, where everyone who can is back at their posts, in the ‘virtual world’, unless their role legally requires face to face meetings or visits for those such as DCC Highways workers or social care staff.

Locality Budget

A reminder that I have something called a Locality Budget available for use in your community, where typically I am able to support small-scale applications for items such as village notice boards, footpath improvements, tree planting etc. More details and how to apply can be found at https://www.devon.gov.uk/democracy/councillors-nav/locality-budgets/ The process runs until 31st March and from 1st April for the next financial year, so if you have any projects in mind you will need to put your thinking caps on quite soon!

Scrutiny of the draft budget

The target figures for each of the main services at DCC go to the Cabinet for approval next Wednesday, before a series of scrutiny meetings by the three committees, and then on to full council in February for final approval. This is likely to be the toughest budget DCC has had to set in living memory.  What has become very clear is that with massive demand pressures on Adult and Children’s services in particular, (for a variety of reasons, not least the impact of COVID-19 and its variations) the increase in council tax is going to be the maximum 2% allowable without a referendum and an additional 1% for the social care precept, despite a very large amount of DCC reserves going to balance the books for 2022/23.

Cllr Bruce apologised for not attending, but said he had been identified as a close contact of someone testing positive for Covid-19.  He reminded members that the next round of meetings to discuss the local plan are coming up towards the end of this month. They are scheduled to look at specific towns and villages with regard to housing allocation. It’s therefore important to register if anyone wishes to speak to the agenda item. He said he would be presenting arguments on behalf of Feniton at the beginning of the first meeting, so if the parish council wished him to speak on its behalf to let him know.

In his absence, Cllr Bonetta wished all members a happy new year.

ACTION: Cllr Twist to speak to Cllr Twiss regarding Mike Brown’s recent visit.

ACTION: Clerk to ask Cllr Twiss if he can arrange an update from Jurassic Fibre on the rollout of superfast broadband.

ACTION: Available Vale councillors to join Cllr Twiss on another ‘grumble walk’ on 29th Jan at 10.30am.

149/21   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

21/1295/FUL 1 Hamlet Cottages Weston EX14 3PB – Demolition of existing workshop to be replaced with a new self-build dwelling.  Approval with conditions.

  • To receive an update on Highways

In his absence, Cllr Orchard sent a monthly report asking if the parish council can use its CIL money to spruce up the bus shelters that are looking a bit scruffy.  He reminded members that CIL funds can be spent on the provision, improvement, replacement, operation or maintenance of infrastructure.  Cllr Orchard reported that the grill on Old Elm Road balancing pond has still not been cleared.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had contacted three more contractors for play area since last month. One declined work, the other two he met on site, but no further contact to date.  The Chair said that EDDC was sympathetic, as all councils were experiencing supply issues.

  • To receive an update on public transport

There was no update on this.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cllr Twist explained that Baker Estates are ready to install, and the electrics are in place for the defibrillator. Once the expenditure has been approved and the cheque sent to Community Heartbeat Trust, there is a 5-6 week lead in.  The host agreement has not yet been signed by Sovereign Housing, there are on-going discussions on one of the clauses in the agreement, and Sovereign have also requested they be able to check that the weekly checks are being carried out.  Cllr Twist said she hoped that all this may be sorted within the 5-6 weeks lead time.  One member of the public explained that his wife is the primary checker for the existing defibrillators in the parish, and he is the secondary.  Cllr Twist said that she was happy to be the primary checker for the Hayne Farm defibrillator, and would put out a call for a back-up on the Hayne Farm Facebook page.

  • To consider climate change measures within the parish, including rewilding proposals for land in the parish

Cllr Twist said she had received an email from Alastair Mumford of DCC, which said: “Still working on phases 1 & 2 of the charge point roll out. Phase 1 should be breaking ground in January, and Phase 2 is out to tender about the same time, with both completing by the end of 2022. Hope to be planning Phase 3 in the spring.”  Members thanked Cllr Twist for persevering with this.

Cllr Rowe presented details of rewilding proposals for land along Old Elm Road. Seed mixes are £15 / 100g.  1 kilo is £80.  EDDC’s Horticultural officer had talked about adding oxeye daisies, £20 / 100g and yellow rattle £38 / 100g.  Members heard that land is more fertile nearer the gate, and they agreed the parish council should pursue other funding sources including the AONB, Combe Garden Centre and match-funding from EDDC. 

  • To consider parish council support for scam awareness and security

Cllr Twist said there was no update on this.

  • To consider limited residential development in the parish

Cllr Valentine said there was a 4th Feb deadline for the VAT matter to be resolved.  

  • To consider the refurbishment and maintenance of the village play area

The Chair said she would contact Russell Hayman about the damaged oak tree. 

ACTION: Cllr Walker to speak to the lengthsman about mole hills.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

Members thanked Len Abbott and Cllr Rowe for clearing debris from under the railway bridge, following flooding over Christmas. 

ACTION: Cllr Walker to ask the lengthsman to trim the hedge and brambles on the LH side just south of the railway bridge on Hayne Lane.

150/21   To receive a report from the Chair

The Chair said there was no update this month.

151/21 To agree the budget for 2022-23

The clerk outlined likely expenditure for the rest of the current tax year, and circulated a spreadsheet showing forecast expenditure for 2022/23.  Councillors suggested new lines for 2x bus shelter solar panels (£200), bus shelter refurbishment (£500), rewilding materials for Old Elm Road open space (£500), new benches (£1,500) and a party for the Queen’s Platinum Jubilee (£500, estimated prices).  Members resolved to set budget expenditure at £16,502 which includes contingency and depreciation of play area items. The forecast expenditure details have been circulated.

ACTION: Clerk to discuss refining budget spreadsheet with Cllr Twist. 

152/21   To set the precept for 2022-23

Councillors agreed to keep the precept at the 2021/22 level of £8,323.20, the balance of the budget to be taken from reserves.  Councillors said they recognised the difficult circumstances brought about by the pandemic.

153/21   To approve the January payments and to note the current bank balance

It was resolved to approve the following payments:

1137       F J Clampin                          £225.71                 Clerk’s salary & expenses (stamp)

1138       Leonard Abbott                   £42         3hrs lengthsman work, Dec 2021

1139       CHT                                       £2,280   Hayne Farm defibrillator, inc annual support package & carriage

1140       Gittisham Parish Hall          £10         Hire for December meeting

1141       Information Commissioner£40        Annual membership

1142       Gittisham PCC                     £215       Gazette printing & paper, 2021

1143       Arthur J Gallagher Ins         £248.37                 Public liability insurance, lengthsman

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £19,964.84 (which includes approximately £7,000 in the business reserve account). 

154/21 To consider changes to the parish council meeting schedule

Members resolved to move future parish council meetings to the first Thursday of the month in order to make use of the village hall. 

155/21   Clerk’s Report

None.

156/21   For information only; items for the forward agenda

Budget 2022/23; maintenance contract; Platinum Jubilee activities; Hayne Farm including dog poo bins.

157/21   To consider any late entry correspondence

Cllr Valentine said he had come across a man from DCC taking measurements along Dark Lane towards Pomeroy Lodge, with a view to resurfacing this part.

158/21   Date of next two meetings.   Thursday 3rd February and Thursday 3rd March at 7.30pm in the village hall. 

There being no further business, the meeting closed at 2110 hrs.

Chair…………………………………….

3rd February 2022

Pierre’s cafe, 9th January 2022

Pierre’s monthly cafe will be held on the second Sunday in January.

The village hall will be open between 10am and 4pm for home-made croissants and pains au chocolat in the morning. Lunch will be a chicken or vegan tagine. For dessert, the French traditionally eat a ‘galette des rois’ at this time of year, which is a type of pie filled with an almond paste.

Vegetarians and vegans welcome. Bring your own drinks. Take away also possible. Cards and cash accepted. Telephone Pierre on 07545 214940 for more details, or email pierregraeber@yahoo.fr

Parish Council agenda 6 Jan 2022

Gittisham Parish Council

Ms Fiona Clampin

Clerk to the Council

Garlands

Gittisham

Honiton

EX14 3AJ

01404 851442

gittishamparishcouncil@gmail.com

30th December 2021

Members of Gittisham Parish Council

You are hereby summoned to attend the January Parish Council Meeting to be held in Gittisham Village Hall on Thursday 6th January 2022 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.

All attending are required to bring their own hand sanitiser, wear a face mask, and respect the 2m social distancing guidelines.  If any member of the public wishes to join by Zoom, please  contact the clerk.

Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council.  Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.  

  1. To accept and approve apologies
  2. To confirm the Minutes of the meeting held on 9th December 2021
  3. To receive the Beat Manager’s report
  4. To receive declarations of interest
  5. To consider actions from last meeting not otherwise on the agenda
  6. To receive reports from County Council and District Council representatives
  7. To receive reports from councillors on areas of responsibility and actions since the last meeting:
    • To note the latest planning decision notices (Cllr Orchard)
    • To receive an update on highways (Cllr Orchard)
    • To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
    • To receive an update on public transport (Cllr Orchard)
    • To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
    • To consider climate change measures within the parish (Cllr Twist) inc rewilding proposals for land in the parish (Cllr Rowe)
    • To consider parish council support for scam awareness and security (Cllr Twist)
    • To consider limited residential development in the parish (Cllr Valentine)
    • To consider the refurbishment and maintenance of the village play area (Cllr Walker)
    • To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
  8. To receive a report from the Chair
  9. To agree the budget for 2022-23
  10. To set the precept for 2022-23
  11. To approve the January payments and to note the current bank balance:

F Clampin £224.86 + £0.85 clerk’s salary & expenses (stamp)

Len Abbott lengthsman work, £tbc

Len Abbott expenses £tbc

Gittisham Parish Hall – December hire £10

Information Commissioner annual membership £40

Community Heartbeat Trust  Solutions, Hayne Farm defibrillator £2,280

NEST (clerk’s pension) £22.48

  1. To confirm changes to the parish council meeting schedule
  2. Clerk’s report
  3. For information only; items for the forward agenda
  4. To consider any late entry correspondence
  5. To note the date of the next two meetings, Thursday 3rd February and March 2022 tbc at 7.30pm. 

F J Clampin – Clerk

2021-12 Parish Council meeting minutes 9th December 2021

Gittisham Parish Council

Minutes of the Parish Council meeting

Held on 9th December 2021

in Gittisham Village Hall

Present:

Gittisham Village Ward
Cllr C Hall (Chair)
Cllr A Rowe
Cllr D Valentine
Gittisham Vale Ward
Cllr P Orchard
Cllr J Twist
Cllr J Fowles

In attendance: Cllr Phil Twiss (DCC), Cllr Alasdair Bruce (EDDC), Richard Ayre & Graham Hutton (Baker Estates), one member of the public, Fiona Clampin (clerk)

Apologies for absence: Cllr M Walker, Cllr Jake Bonetta (EDDC), PCSO Darren England

123/21   To accept and approve apologies

Apologies were received and accepted. 

124/21   To confirm the minutes of the meeting held 4th November 2021

The minutes of the meeting held on 4th November 2021 were confirmed and signed by the Chair. 

125/21   To receive the Beat Manager’s Report

2 crimes, October 2021:

1 x anti-social behaviour, Ferndale Close, 1 x violence & sexual offences, Parsonage Lane.

Members agreed the police newsletter was informative and would be useful to receive on a monthly basis.

ACTION: Clerk to feed back to PCSO Darren England on police newsletter.

126/21   To receive declarations of interest

None.

127/21   To consider actions from the last meeting not otherwise on the agenda

None.

128/21   To receive reports from County Council and District Council representatives

Cllr Twiss said he is regularly asked by residents about lowering speed limits to 20mph in built-up areas. There has been a pilot scheme in Newton Abbott since 2019 that DCC has been undertaking, and the results of that have been evaluated to a point where the Cabinet has approved a framework for this to happen.

Cllr Twiss circulated a paper as evidence that there is quite a bit of work for communities to undertake, including setting up a Community Speed Watch if one doesn’t already exist. Further details on this can be found at https://www.communityspeedwatch.org/FRONT-v2-Home.php and clearly this is likely to provoke debate on the merits of this in each area. A reported collision data map for the previous five years can be found at https://www.devon.gov.uk/roadsandtransport/safe-travel/road-safety/collision-data/collision-map/ which is not to say that in areas with low or no records, people couldn’t drive more responsibly, particularly in areas with a national speed limit.  Cllr Twiss added that as we move towards Christmas and what might usually be regarded as winter, he was pleased to report that DCC salt and grit barns are fully stocked to cope with demand if needed during cold spells.

DCC Budget 2022/23

Cllr Twiss explained that the process of budget setting has now begun in earnest and is likely to be the most testing for the authority in living memory, where DCC is legally obliged to set a balanced budget.  This is likely to impact on services provided by the council who are going to have to rise to the challenge of working in even more effective ways, having risen to the challenges thrown at it by the Covid pandemic.

Pressures being faced by services are mirrored both locally in Devon and nationally. The unprecedented circumstances we face have exacerbated and created demand growth, an increasing cost base, labour market dynamics and staffing shortages.

The autumn spending review gave some indication of the funding that may be available in the coming year, but at this time DCC has had to estimate what this may mean for Devon. There remains a risk that funding may not be at this level, but also the potential that it may be a bit better when the final settlement figure from Government is known.  Cllr Twiss said as we emerge from the worst of the pandemic, it is going to be a bumpy ride for a few years.

Social Care

One of the biggest challenges facing all Tier 1 Councils is the provision of social care, which is a huge problem in rural and not so rural areas in Devon. The recently published Government White paper sets out 3 core principles to fix the clearly broken system, as below:

  • Everybody has choice, control and support to live independent lives
  • Everyone can access outstanding personalised care and support
  • Adult social care is fair and accessible for everyone who needs it

For this and the ‘levelling up’ agenda to work most effectively, local authorities in largely  rural areas such as Devon must be properly funded, after suffering from years of historic underfunding compared with urban areas. DCC will be looking for financial reform to bridge the funding gap for social care budgets to ensure that they can meet growing demands on the service and current levels of unmet need for various reasons.

The full White Paper can be found at https://www.gov.uk/government/publications/people-at-the-heart-of-care-adult-social-care-reform-white-paper  

Cllr Bruce announced with regret that meetings at EDDC will remain via Zoom, and that final responsibility for fundamental policy decisions will remain with the chief executive. Whilst he appreciated the safety concerns expressed by members of the ruling party, particularly around the latest variant of Covid-19, we are now very much out of step with regard to most of the district councils in the South West.  He expressed concern that this model of running a council is undemocratic and therefore the ability, and some might argue, the relevance of a district councillor is rendered irrelevant. He had tried to put forward an amendment to shorten the four month extension to two, but did not get support from the ruling party. He did however get a promise from the chair that the decision will be reviewed regularly and would be brought back for debate, if the landscape changed for the better. 

In his absence, Cllr Bonetta sent the following report:

Life at EDDC continues as always at full pace, with the administration working hard on many projects and policies as we approach the new budget season.

Public Toilets

At last week’s Cabinet meeting, and yesterday’s Full Council meeting, the final plans for public toilets across East Devon were approved and announced. This means that the loos in Lace Walk Car Park will remain open and operated by EDDC as Category A conveniences, and the King Street public loos have been given a stay of execution after his recommendation to the Overview Committee and Cabinet was passed. This means that both public conveniences in Honiton will remain open in one way or another, and he was proud to have played his part in securing these for the benefit of the residents of Honiton St. Michael’s. Although this does not directly affect Gittisham Parish Council, it is important to note, considering the close ties between the communities, and the strong need for town centre amenities to be protected and even enhanced.

Safeguarding

At the EDDC Council meeting on 8th December, Cllr Eileen Wragg read out a statement from a victim of a former Exmouth district councillor and convicted paedophile, John Humphreys, regarding his treatment by Humphreys and the police. This statement was extremely moving and has prompted the Leader of the Council, Paul Arnott, to announce that mandatory safeguarding training will be required to be undertaken by all district councillors. This, along with two letters that were written to the Conservative Party regarding their internal investigation and Devon and Cornwall Police asking for a referral to the IOPC, will hopefully resolve as a substantive effort by the administration to root out and prevent forever the rot of abuse that Humphreys committed.

Local Plan

In his report, Cllr Bonetta explained that work has continued with the East Devon Local Plan, with a 650-page draft copy of the plan being released last week for public viewing. Although we are not yet in the public consultation period, it is important to note the proposals within the Gittisham Village ward of the village, on the border with the Vale ward, especially surrounding the designated employment area and housing allocations between Hayne Lane and the Forge. Consultation is due to open into the document in March 2022, and therefore Cllr Bonetta highly recommended that the PC take part in the consultation to ensure its interests are heard. The document is available here: https://democracy.eastdevon.gov.uk/documents/g1671/Public%20reports%20pack%2014th-Dec-2021%2009.30%20Strategic%20Planning%20Committee.pdf?T=10

Cllr Valentine asked if it was possible to identify the guidance given to officers and members about consultation with parish councils, as he was very unhappy that so little consultation appeared to have taken place on the parish boundary review.  Cllr Bruce agreed to investigate, and Cllr Twiss added that he would ask EDDC’s Jamie Buckley who carries out public consultations.

Cllr Valentine added that there were documents circulating in connection with the draft Local Plan, looking at a variety of measures and justifying the selection of sites.  He hoped that these documents could be made public so that it would be possible to comment before the sites had been allocated.  Cllr Twiss advised him to attend EDDC’s next strategic planning meeting on 14th December to make this point.  He said the documents would be available with the agenda.

ACTION: Clerk to send strategic planning agenda to Cllr Valentine.

Old Elm Road gate

The clerk said that the issue over disabled buggy access was due to be resolved by Highways at the end of November.  Cllr Twiss agreed to ask Highways for the current state of play, and said he would suggest this could be resolved using DCC’s Doing What Matters budget.  Cllr Fowles also raised the issue of parking along Old Elm Road by the electricity substation, where there have been some near misses of late.

ACTION: Cllr Twiss to contact Cllr Fowles about walking the road on a Saturday morning to experience the issue.

Hayne Lane drains

The clerk said a resident had reported blocked drains on Hayne Lane opposite the emergency gate several times, and was unhappy with DCC’s response.  Cllr Twist said the issue appeared to originate with material emanating from tractors using the lane, and there was concern that any flooding on this corner where the lane meets the estate access road would be very dangerous in icy weather.  Graham Hutton from Baker Estates said that he and Cllr Twiss would come to a solution and let the clerk know the outcome.

129/21   To receive an update on the Hayne Farm development from Baker Estates

Cllr Bruce said he and Cllr Twiss had carried out a ‘grumble walk’ on the Hayne Farm development, and this had given them a good understanding of the proposed bus route.  He thanked Cllr Twist for facilitating this and said he considered this an important part of councillor work and an excellent way of highlighting specific issues on the ground. He would be taking forward all the identified elements that came out of this walk.

Cllr Bruce added that there was an issue with traffic sweeping round the corner into the development at a higher speed than the road was designed for.  He was concerned that when the development was finished and more children present, this could get worse.  Graham Hutton replied that at the planning stage the road had been widened to allow large agricultural vehicles to navigate down the hill.  Cllr Twiss said he would enquire with Highways whether it was possible to consider a traffic calming measure on this section of road into the site, which has now been adopted by DCC as a public highway.

Richard Ayre outlined Baker Estates’ plans for the former farmyard site (which does not include the shop and café), arguing for a logical development in a sustainable location.  It has been indicated as a potential allocation in the emerging local plan.  He said they would look to bring access through the existing Hayne Farm development when the road is finally adopted.  In terms of the design, he said there would be a natural transition from something similar to the existing estate to something more rural in design to reflect the edge of the urban area.  There will be an affordable housing element out of a total of approximately 35 dwellings, although it’s not sure how many will be affordable yet.  There would be no development on open fields with this site.  There will be a public consultation around February 2022, with a view to submitting a planning application in the early spring.  Graham Hutton said he would be happy to meet residents to discuss, and to come back to the parish council early next year.

Cllr Bruce asked if would be possible in future to have an idea of the inclination on the site, and the Chair suggested using 3D technology to communicate their plans.  Cllr Bruce queried the fake chimneys and the gas infrastructure, but Graham Hutton said it was still critical to install gas infrastructure for when hydrogen power may or may not come on stream.  Mr Hutton explained that building regulations would be changing next year, which would allow for a 31 per cent increase in energy efficiency.

One member of the public asked if nearby residents could be assured of the safe removal and disposal of any asbestos or hazardous materials on site. Graham Hutton replied that hydrocarbon oil-based contamination had been identified.  He said demolition contractors could not be appointed without a rigorous asbestos survey, and those appointed would have the necessary certification.   

Cllr Twist said drainage had been an issue on the existing development because of low-lying land, and Cllr Rowe asked if there would be an increase in surface water capabilities.  Graham Hutton said there would, and Baker Estates would be able to install new attenuation systems on site. 

Cllr Valentine enquired whether Baker Estates had any plans to extend the site in a westerly direction, but Richard Ayre said the company did not.  Graham Hutton said he was aware of the potential for allocation in that direction, but Baker Estates was not involved.

One member of the public asked if residents could be assured that the proposed build will not impact the light and privacy currently enjoyed by those occupying the current Hayne Farm site, particularly as the land rises behind Hodges Close towards the farmyard.  Graham Hutton said the member of the public was correct about the level change, and that respectable back-to-back distances would be considered.  He added that the first planning application would be outline, followed by a reserved matters application which would include more detail on point distances, heights and locations.

Members discussed the proposed defibrillator, which appeared to have stalled because Sovereign Housing had not signed the host agreement.  Graham Hutton said he would pursue the matter with Sovereign and confirm the location with them, as everything else was ready to go.

Graham Hutton agreed that Baker Estates would purchase a bin for dog waste, and the parish council would pay for a second.

Cllr Orchard enquired about progress on the play area.  Graham Hutton apologised for the delay, and said the equipment was on track to be delivered in February 2022.  Cllr Twist asked if there would be a fence next to the play area, due to the gradient.  Graham Hutton said there would be.  The Gittisham PC noticeboard will be installed by the public open space; it is currently in site containers.

The Chair thanked Richard Ayre and Graham Hutton for sharing their plans at this early stage, and for being open to discuss any issues arising with the current development.

ACTION: Cllr Twist to send Graham Hutton the defibrillator host agreement.

130/21   To consider the proposal for a parish boundary review

Members discussed the recent proposal for a boundary review, which had been discussed by EDDC Cabinet on 1st December.  Cllr Bruce, the Chair and Cllr Orchard had both spoken at this meeting.  The proposal did not gain widespread support and was therefore deferred until after the EDDC Local Plan was issued and the implications of it better understood, including any development around Hayne Farm and the garden centre.

In his report, Cllr Bonetta said he was pleased to see strong representation from Gittisham at this meeting.  He had aired his views on the subject, but was in complete agreement with the outcome of the meeting in that more consultation and discussion is needed here – especially considering the poor overall consultation response and engagement from Honiton Town Council members. Therefore, he was happy that a deferment was sought on this matter and looked forward to having fruitful discussions with the council in the future about this.  The Chair thanked Cllrs Bruce and Twiss for having supported the process.

Cllr Twiss, Richard Ayre, Graham Hutton and one member of the public left the meeting.

131/21   To consider the following planning applications:

a)         21/2882/LBC – Westgate Gittisham EX14 3AU – installation of tortoise fireboxes, flue liners, terracotta twin wall liner to top of chimney and bird guard

b)          21/2906/FUL – 3 Lower Green Way Gittisham EX14 3FT – installation of window to north facing dormer

Members resolved to have no objection to a) or b).  

Cllr Bruce left the meeting.

132/21   To receive reports from councillors on areas of responsibility and actions since the last meeting:

  • To note the latest planning decision notices

21/1756/FUL – Erection of a storage building on land adjacent to Combe Garden Centre

Retrospective approval with conditions.

  • To receive an update on Highways

Forthcoming road closures in Gittisham Parish:

2-3 March 2022 road closure for Jurassic Fibre – Ironbridge to Gittisham Farm.

Cllr Orchard raised the possibility of using CIL funds to spruce up the bus shelters.  He added that the grill on Old Elm Road balancing pond had still not been cleared, and that Combe Garden Centre had added stop lines to their exit on to the lane.

  • To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106

Cllr Orchard said he had contacted a further three contractors for the play area works since last month. One declined, two met him on site, but there had been no further contact since.  So far he has been in touch with 13 contractors, but frustratingly the plans are no further on.

ACTION: Cllr Orchard to update Sulina Tallack at EDDC on progress so far.

  • To receive an update on public transport

Members agreed to keep an eye on the developing situation as regards buses serving the Hayne Farm development.

  • To consider the purchase of a defibrillator for the Hayne Farm development

Cf minute ref. 129/21.

  • To consider climate change measures within the parish, including rewilding proposals for land in the parish

Cllr Twist said there was no update on this.

  • To consider parish council support for scam awareness and security

Cllr Twist said there had been reports of criminals following delivery vans and stealing parcels left for residents who were not at home to receive them.

  • To consider limited residential development in the parish

Cllr Valentine said there was no update on this. 

  • To consider the parish emergency plan

Cllr Orchard said this should be reviewed in May 2022, and the Chair said in the meantime it could be removed from the agenda.

  • To consider the refurbishment and maintenance of the village play area

There was no update this month.

  • To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish

There was no update this month.  Cllr Twist asked who is responsible for the land on the left hand side of Hayne Lane going downhill to the culvert, as brambles have started to overwhelm the pavement. 

ACTION: Cllr Walker to ask the lengthsman to trim the hedge and brambles there.

133/21   To receive a report from the Chair

The Chair said she had been focused this month on the parish boundary review, which had been discussed earlier in the meeting.  She circulated the statement she had made to EDDC at the Cabinet meeting. The Chair thanked all members for their work on behalf of the parish, thanked their families for supporting them and wished all a happy Christmas.

134/21 To consider traffic and the state of the road and associated infrastructure in Gittisham village and on Hayne Lane.

Members discussed problems with water that is gushing down Hayne Lane and taking rubbish and other items with it.  Land management techniques could be investigated to address the problems of surface water run-off from fields at Hayne Lane and in the wider parish.   

ACTION: Chair to discuss with Cllr Bruce.

135/21   To consider support for the Climate and Ecological Emergency Bill

Members resolved to support the bill.

136/21 To approve and sign the annual CIL report 2020/21

The clerk distributed details of CIL income and expenditure for 2020/21, available at https://gittisham.org.uk/2021/12/09/gittisham-parish-council-cil-report-2020-21/.  Members resolved to approve the document, and it was signed by the Chair.

ACTION: Clerk to upload the CIL document 2020/21 and send to EDDC.

137/21   To approve the December payments and to note the current bank balance

It was resolved to approve the following payments:

1134       F J Clampin                          £234.85                 Clerk’s salary & expenses (printing paper)

1135       Gittisham Parish Hall          £10         Hire for November meeting

1136       CHT                           £324      Annual support package for 2 x defibrillators

DD          NEST                                     £22.48   Clerk’s pension (5% employer, 5% employee)

Members were informed that the current bank balance stands at £23,048.40 (which includes approximately £7,000 in the business reserve account).  Members discussed measures to reduce the reserves, including sprucing up the bus shelters, installing solar panels for lighting inside the bus shelters, wild flower planting, Queen’s Platinum Jubilee celebrations.  The Chair encouraged all members to speak to residents about what they would like to see.

ACTION: All to consider future expenditure to reduce the reserves, and send details to clerk in time for budget setting next month.

138/21 To consider changes to the parish council meeting schedule

Members agreed that future parish council meetings could move to the first Thursday of the month in order to make use of the village hall.  The clerk said the next two meetings would be on a Thursday.

ACTION: Clerk to canvass opinion on proposed changes from district and county councillors.

139/21   Clerk’s Report

None.

140/21   For information only; items for the forward agenda

Budget 2022/23; precept; day of meetings; Climate & Ecological Emergency Bill.

141/21   To consider any late entry correspondence

None.

142/21   Date of next two meetings.   Thursday 6th January 2022 and Thursday 3rd February at 7.30pm in the village hall. 

There being no further business, the meeting closed at 2115 hrs.

Chair…………………………………….

6th January 2022

Gittisham Parish Council CIL report 2020-21

Gittisham Parish Council CIL Report

Reporting Year 1 April 2020 to 31st March 2021

ATotal CIL Income Carried Over from Previous Years£4,201.86
BTotal CIL Income Received (Receipts)£12,874.96
CTotal CIL Spent (Expenses)£15,050.00
DTotal CIL Repaid following a repayment noticeNIL
   
ETotal CIL Retained at the end  (A+B-C-D)£2,026.82
CIL expenditure
Item / purposeAmount spent
Village hall refurbishment£15,050.00
Total spent£15,050.00

Signed Parish Clerk:

 Fiona Clampin

Verified Chair of Parish Council:

 Carol Hall

09.12.2021