You are hereby summoned to attend the Parish Council Meeting to be held in Gittisham Village Hall on Tuesday 5th July 2022 commencing at 7.15pm to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 9th June 2022
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To receive an update on Hayne Farm by Baker Estates
To consider the following planning applications:
22/1197/FUL Curlditch House Gittisham EX14 3AE Proposed siting of x5 Shepherd’s Huts in the field southeast of Curlditch House
22/1322/MOUT Land At Hayne Farm Hayne Lane Gittisham Demolition of existing farm buildings and redevelopment for up to 37 dwellings, formation of access, associated infrastructure and open space (outline application seeking approval of details of access only)
To receive a proposal from Gittisham Community Kitchen to support a weekly evening meal for residents
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
To receive an update on public transport (Cllr Orchard)
To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
To consider climate change measures within the parish (Cllr Twist / Cllr Rowe)
To consider parish council support for scam awareness and security (Cllr Twist)
To consider limited residential development in the parish (Cllr Valentine)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To approve the June payments and to note the current bank balance:
F Clampin £228.74 clerk’s salary & expenses (tbc)
F Clampin £228.74 clerk’s salary (July, as no August meeting)
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll play area grass cutting £65 (inv. 10161)
Michael Poll play area grass cutting £65 (inv. 10163)
Honiton Glass, telephone box repair £143.16
Gittisham Parish Hall, hire June 2022 £10
Gittisham Parish Hall, hire July 2022 £10
NEST (clerk’s pension) £22.86
NEST (clerk’s pension) £22.86 (as no August meeting)
To update the parish council’s banking policy and the existing bank mandate
To review the items highlighted in the annual internal audit report, 2021-22
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 1st September and Thursday 6th October 2022 at 7.30pm.
Vale ward: Cllr J Twist (Vice Chair), Cllr P Orchard
In attendance: Cllr Phil Twiss (DCC), Cllr Jake Bonetta (EDDC), Fiona Clampin (clerk)
Apologies for absence: Cllr C Hall (Chair), Cllr J Fowles, Cllr M Walker, Cllr Alasdair Bruce (EDDC), PCSO Darren England
25/22 To accept and approve apologies
Apologies were received and accepted.
26/22 To confirm the minutes of the meeting held 12th May 2022
The minutes of the meeting held on 12th May 2022 were confirmed and signed by the Chair.
27/22 To receive the Beat Manager’s Report
No crimes in the parish in April 2022.
28/22 To receive declarations of interest
Cllrs Rowe & Twist declared an interest in agenda item 10, as they are due to be reimbursed by the parish council. Cllr Twist said she is now a member of Gittisham PCC.
29/22 To consider actions from the last meeting not otherwise on the agenda
Cllr Valentine said he was continuing to monitor EDDC’s strategic planning committee meetings, and he thought it would be late summer before EDDC would be assessing the land which has come forward in response to their call for new sites.
The clerk reported that EDDC had agreed that moving one of the litter bins from the Vale to Hayne Farm might be an option to help reduce dog mess, but had not heard anything more.
The clerk said the parishioner whose home was due to be refurbished by Grainger had sadly died, but the council should monitor the situation with regard to the other person living there.
30/22 Reports from County Council and District Council representatives
Cllr Bonetta said that following the Annual Council meeting of East Devon District Council on May 19th, the council continues to work on many policies and projects affecting the entire district. Cllr Paul Arnott (Democratic Alliance Group, Coly Valley) remains as council leader, having been elected by members of every political group. The Chair of the council also remains as Cllr Ian Thomas (The Independent Group, Trinity), achieving unanimous support alongside the continuing Deputy Chair, Cllr Val Ranger (Democratic Alliance Group, Newton Poppleford and Harpford).
Due to the ongoing Parliamentary by-election for Tiverton and Honiton and his affiliations to the Labour Party, although not a candidate, Cllr Bonetta said this report will be purely factual and based on the work of himself as a Ward member and the work of the wider council. He wished everyone a happy belated Queen’s Platinum Jubilee and said he was glad to hear of the successes of the village’s events.
Ukrainian refugee resettlement
As of the EDDC Annual Council meeting on May 19th, 95 sponsor households for Ukrainian refugees have come forward in East Devon, with an estimated 300 refugees to be housed in these properties. Following the meeting of Cabinet on 8th June, wraparound support is also beginning to be provided and funded by East Devon District Council alongside Citizens Advice, on top of the Environmental Health and other work the council has already been undertaking as per national Government guidance. The Homes for Ukraine scheme is still open for applications, meaning potential sponsors are still able to come forward and record their interest in supporting the housing efforts. If you are interested in getting involved, please visit https://www.gov.uk/register-interest-homes-ukraine
Flood drain clearance
Following a meeting with the EDDC StreetScene Area officer, Barry Maher, on Tuesday this week, Cllr Bonetta reported that the flood drain on the border of the Vale ward by Cherry Close is due to be cleared and works carried out within the coming few weeks. These works will alleviate the pressures on the storm overflow drain, clear the blockages on the drain itself and will also see the clearing of dense overgrowth alongside the stream to help support drainage of flood water. Cllr Orchard said he had reported this some time ago as a matter of urgency, as it is holding back the water level which is usually lower. Cllr Bonetta said he would ensure this work is carried out in a timely manner.
East Devon Together month
EDDC is currently running a month-long event celebrating the work of environmental volunteers across the district, representing the first time such an EDDC event has been organised to support the work of various groups and projects across East Devon. As part of this month, events have been organised across the district relating to plastic reduction, plant growth and rewilding, and energy advice to name a few. If you are interested in getting involved with the various projects being organised across East Devon, or just want to know more about the month-long project, please visit the council website here: https://eastdevon.gov.uk/climate-change/east-devon-together/ Cllr Bonetta thanked the EDDC Climate Change Officer, Catherine Causley, for her tireless work in organising this fantastic celebration.
Community Buildings Fund
A new round of EDDC’s Community Buildings Fund is open for applications to help fund capital projects or refurbishments for village halls, shared community spaces or community shops. The scheme has proven to be very successful across the district, with schemes funded in the last financial year in Branscombe, Lympstone and Northleigh. The closing date for the current round of applications is Monday 27th June 2022. If you would like to know more about the scheme and how to apply, please visit the following website: https://eastdevon.gov.uk/community-buildings-fund/
Cllr Twist said letters had gone out to those residents who do not pay their council tax by direct debit to explain how the energy bill rebate will be paid to them. Around 80% of households in East Devon already pay their council tax by direct debit and will have received the payment into their bank account without needing to take any action. But those who do not currently pay their council tax through this arrangement will need to go through a claims process for the rebate. Councillors agreed the wording of the letter could be confusing, and urged anyone struggling to understand the process should call East Devon’s Customer Service Centre on 01404 515616. The clerk reported that finding that number on EDDC’s website was not obvious, and members agreed this was a concern for those needing to speak to somebody.
ACTION: Clerk to write to EDDC chief executive to express the PC’s concern over a lack of telephone numbers on the council’s website.
Holiday Activities & Food Fund 2022
Cllr Twiss said he was very pleased to say the Holiday Activities & Food programme for summer has been published on the DCC website, where there are 61 approved providers across Devon delivering 44,000 places across the county for children on benefit-related free school meals [FSM] and they all include a hot meal. See https://www.devon.gov.uk/educationandfamilies/family-support/haf-programme
The aim of the scheme is to support children to eat more healthily, be more active over the school holidays and have a greater knowledge of health and nutrition as well as be more engaged with school and other local services. The children who take part will enjoy fun and enriching activities in a safe and sociable environment and have the opportunity to develop new skills or knowledge and try out new experiences. This could include physical activities such as football, table tennis or cricket; creative activities, for example, putting on a play, junk modelling or drumming workshops or other experiences like a nature walk or visiting a farm. At least one meal per day will be included and the children will improve their knowledge and awareness of healthy eating. The scheme aims to help families develop their understanding of nutrition and food budgeting. There is an extended criteria so 15% of the fund can be used for children outside of the FSM criteria.
The fund is for children aged 5-16 across Devon and £1.8 million is allocated from the DFE to deliver this project.
Fostering in Devon
Part of the services DCC operates is the county-wide fostering service, which is often and quite unintentionally overlooked by many people, unless they have some sort of involvement with fostering.
DCC needs more foster carers across Devon for the 800+ children in the council’s care. They are particularly keen to hear from people with the knowledge and skills to care for teenagers and young people with complex and challenging needs. All foster carers receive exceptional support and training as well as competitive rates of pay. Fostering is a big commitment for any household, but DCC is confident that the right people will find the rewards worth it. If you think you have or anyone you know has the skills and compassion needed, please get in touch for an informal, in confidence chat on 0345 155 1077 or email
Below is an example of how mainstream fostering works: this is the most common form of fostering and means giving a child or young person a safe place to stay, perhaps for a night or two whilst their family are helped to resolve their problems, through to a longer-term or even permanent arrangement. You can also be asked to offer on-going support to a family or another foster carer by looking after a child on a regular basis, say one or two weekends a month. If you have the space, you can look after brothers and sisters who would otherwise be separated. In some cases the child will wish to stay in touch with their birth family, you will be providing the safe and stable environment which makes this possible. Some foster carers provide round-the-clock care, helping children with the most challenging behaviour to find a safe haven, a supportive family, and a place in society. This level of foster care comes with additional support, training and higher rates of pay. There are times when you may be asked to provide respite care. Respite care helps ease situations where a parent has a long-term illness, or it can give families time to repair relationships before a permanent breakdown occurs, or it can provide support to another foster carer as required.
Post-Covid Economic Recovery
The economy looking forward for Devon is a potentially mixed picture, with ongoing Covid-19 impacts on the economy, rises in the cost of living and the Russian invasion of Ukraine creating global uncertainty, particularly in energy markets. There has, however, been some recent good news over the past two years, some of which are in the wider Exeter area ‘sub-region’ not far from us, said Cllr Twiss. Below are a few highlights in a wider Devon context where the positive economic effect is likely to be felt county-wide as we continue to recover:
• Irish-owned Exeter Aerospace taking over Flybe’s aircraft maintenance facility at Exeter Airport and immediately advertising for 100 aircraft mechanics, engineers and aviation professionals
• Designation of Plymouth and South Devon as one of eight Freeport sites. Plymouth and South Devon Freeport is to begin operating in 2022 and has the potential to generate 3,500 jobs and add £400 million GVA into the local economy. The Freeport contains three main sites: Langage Energy Park, Sherford Employment Zone and South Yard in Devonport, areas where businesses will benefit from more generous tax reliefs, customs benefits and wider government support
• Government infrastructure funding including £60m upgrading the A361 North Devon Link Road, improvements to the A303 route into Devon, £40m of funding reinstating passenger services on the Okehampton to Exeter line (implemented ahead of time and under budget), and £38m of funding to upgrade the A382 between the A38 and Newton Abbot
• Further £5m of development partnership funding over 3 years towards re-opening stations in Cullompton and Wellington in Somerset to help reconnect local communities and support regional growth with potential for the projects to be completed during 2025
• The sector specific Airport and Ground Operations Support Scheme (AGOSS) was extended 6 months to 31 March 2022 with domestic air passenger duty reduced from £13 to £6.50. Exeter airport has fully restarted operations and currently expects about 500,000 passengers in 2022, compared with 1m in 2019 before the pandemic.
In his absence, Cllr Bruce sent the following report: “I hope all your jubilee events were not disrupted by weather and went as planned.
Since requesting that EDDC officer contact with the parish committee also includes me, l believe it is now working better than before, and allows me the opportunity to contribute in real time with both the officers and parish. This also means l can fulfil one of the requests made of me from one of my other parishes to update the committee in between meetings rather than include it in my monthly report. It may still take time to bed in, but I’m confident this will generate a better flow of information in both directions between us.
It seems jubilee events and planning at EDDC have meant that l have little to report this month. Not directly linked to Gittisham, but worthy of note is an update on the flooding works in Feniton. It was great news to hear we now have a firm time frame for the flood alleviation scheme to get underway. Let’s hope these works will bring to a close a very stressful and damaging chapter in the history of Feniton.
Finally, and with some sadness, l feel l have to point the committee in the direction of a link from a recent press story from Radio Exe http:/www.radioexe.co,uk/news-and-features/local-news/east-Devon-council-bust-up-at-top/ I say sadness because l feel that it’s not relevant whether you are in power or in opposition regarding your district council being portrayed in this way. You are free of course to make up your own minds, but it may go some way to underlining the difficulties and frustrations I am experiencing trying to discharge my duties as your councillor.”
Cllrs Bonetta and Twiss left the meeting.
31/22 To receive an update on Hayne Farm from Baker Estates
The clerk said there had been a delay in Baker Estates submitting the planning application, and they would provide an update once this has been sent to EDDC.
32/22 To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices
22/0195/VAR | Removal of Condition No. 2 and 3 of Secretary of State’s Appeal Decision ref: APP/U1105/C/16/3146168-73 dated 14/07/2017 (East Devon ref: 13/1661/FUL dated 04/02/2014) to allow for permanent use of the land for the siting of a mobile home and touring caravans and their use for residential purposes. | Land SW Side Of Weston Lane Road From Weston Cross To Cherry Bridge Weston EX14 3NY. Approval with conditions.
To receive an update on Highways
Cllr Orchard reported that the grill on Old Elm Road balancing pond has still not been cleared.
Although outside the parish, people should be aware that a portion of the A35 going out of Honiton towards Axminster would be completely closed 27th June – 11th July. Cllr Orchard also reported that some work would be taking place on the road past Pomeroy Lodge, 26th –28th July, but there was no information yet as to what kind of work this will be.
To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106
ACTION: Cllr Orchard to check time scales for spending S106 contributions.
To receive an update on public transport
Cllr Orchard said the Vale bus shelter was once again full of discarded items.
To consider the purchase of a defibrillator for the Hayne Farm development
Cllr Twist said the new defibrillator had been installed but was not yet live. There will be a photo opportunity with Baker Estates and Sovereign Housing on Monday 13th June, accompanied by a press release. Cllr Twist added that the leaflets were ready to be circulated, and future residents will receive a leaflet in their welcome pack.
To consider climate change measures within the parish
Cllr Twist reported that EDDC is planning to install 15 EV charging points in public car parks across the district.
To consider parish council support for scam awareness and security
Cllr Orchard said he had personally experienced two scams recently, but he was not taken in by them.
To consider limited residential development in the parish
Cllr Valentine said the Gittisham Community Land Trust would be holding an AGM on Thursday 16th June at 7.30pm in Gittisham Village Hall.
To consider the refurbishment and maintenance of the village play area
The clerk reported that she had contacted three local tradespeople to quote for work to the damaged fence, but had not received any bids so far. Members suggested other tradespeople to contact. Cllr Rowe said he had looked at the work needed to the telephone box, and felt that it was beyond what he could provide. Members resolved to ask Honiton Glass to repair the telephone box, as the most cost-effective quote at £143.16 inc VAT.
ACTION: Clerk to contact three other suppliers for fence repairs.
To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish
In her absence, Cllr Walker sent a report to say that she would check the Gittisham Vale and Hayne Farm walk ways. She was aware of a few stinging nettles overhanging the walk through by the locked gate, opposite Hayne Farm. Len Abbott has been busy strimming grass banks.
33/22 To receive a report from the Chair
In her absence the Chair sent the following report: “Sorry to be missing the meeting this month. Thank you Janet for taking over. I have no news or updates, just a big thank you to all those involved in the jubilee events last weekend. There was a good turnout from the Vale and Hayne Farm and it was lovely to see so many people enjoying themselves. The first of many parish social gatherings at the hall this summer, hopefully. The Village Hall Committee are very short of members and are in desperate need of a hall bookings clerk and a treasurer. Neither are onerous roles, but due to resignations the positions do need to be filled ASAP. Please spread the word.
Can I also add that we need to sort out our village playground a bit. The plastic fence replacement, corner fence and various safety report works should be done soon, preferably this month, before the school holidays.”
Cllr Rowe asked if the Gittisham Fete was likely to be scheduled this year. Members agreed it was short notice to try arranging a fete for September, so Cllr Rowe agreed to get the ball rolling for next year by setting up a working group.
34/22 To approve the June payments and to note the current bank balance
Members resolved to approve the following payments:
1167 Carol Hall £442.74 Jubilee weekend food & associated items
Cllr Rowe left the meeting.
1168 Alex Rowe £50 Jubilee weekend disco
Cllr Rowe returned to the meeting.
1169 F Clampin £231.73 Clerk’s salary & expenses (stamps)
1170 DALC £18 Being a Good Councillor, 1 x session @£18 each inc. VAT
Cllr Twist left the meeting. Cllr Valentine took the chair.
1171 Janet Twist £171 Reimbursement for payment to Sidmouth Print for x500 defib leaflets
Cllr Twist returned to the meeting and resumed the Vice Chair.
1172 Michael Poll £65 Grass cutting, inv. ref. 10149
1173 Michael Poll £65 Grass cutting, inv. ref. 10157
1174 Len Abbott £58 Lengthsman work, 4xhrs April 2022 @£14.50 / hr
1175 Len Abbott £58 Lengthsman work, 4xhrs May 2022 @£14.50 / hr
1176 Len Abbott £33.54 Lengthsman expenses, petrol & nylon line
Members resolved to approve the clerk’s request to readdress cheque no. 1166 to her, as she will pay for the bus shelter solar lights by personal credit card. (Following the meeting the clerk circulated details of this payment to members.) Cheque number 1165 for £500 made out to Gittisham Village Hall will be cancelled, and instead £442.74 will be paid to Carol Hall to reimburse her for the jubilee weekend food and sundry items, and £50 to Alex Rowe for the jubilee disco. Members were informed that the current bank balance stands at £22,807.46 (which includes approximately £7,000 in the business reserve account).
35/22 To receive and note the annual internal audit report
Members noted the annual internal audit report.
36/22 To approve the annual governance statement 2021-22
Members resolved to approve the annual governance statement 2021-22.
37/22 To approve the 2021-22 accounting statements
Members resolved to adopt the 2021-22 accounts. Prior to the meeting, the clerk circulated the accounting statements. The parish council ended the financial year on 31st March 2022 with a balance of £21,942.80 (inc. £7,031.06 in business reserve, with £0.70 interest accumulated this year). There is VAT to be recovered of £609.40.
ACTION: Clerk to draw up list for the next meeting of items to be addressed by the audit report.
38/22 To consider the criteria for meeting exemption from the annual limited assurance review 2021-22, and approve the exemption certificate
Members agreed the criteria had been met, ie that during the financial year 2021-22 the higher of the parish council’s gross income or gross annual expenditure for the year did not exceed £25,000.
39/22 To set and approve the period for the exercise of public rights 2021-22
Members approved the period for the exercise of public rights to extend from 13th June to 22nd July 2022.
40/22 To consider changes to the parish council’s banking policy
Members resolved to change the banking mandate to remove David Fallows and Russell Hayman, and add Janet Twist as an authorized signatory.
ACTION: Clerk to enquire how Nat West manages payment authorization for online banking.
41/22 Clerk’s Report
The clerk said she was unlikely to make the meeting scheduled for 7th July, and would circulate possible dates.
42/22 For information only; items for the forward agenda
Internet banking policy.
43/22 To consider any late entry correspondence
Members resolved to delegate the decision on planning application 22/1197/FUL – Curlditch House to the Chair, Vice Chair and one other councillor so that there is more time to consider the application and meet the deadline, which falls before the next parish council meeting.
44/22 Date of next two meetings
July & August meetings 2022 tbc.
There being no further business, the meeting closed at 2110 hrs.
You are hereby summoned to attend the Annual Council Meeting to be held in Gittisham Village Hall on Thursday 9th June 2022 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the Ordinary meeting held on 12th May 2022
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To receive an update on Hayne Farm by Baker Estates
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
To receive an update on public transport (Cllr Orchard)
To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
To consider climate change measures within the parish (Cllr Twist / Cllr Rowe)
To consider parish council support for scam awareness and security (Cllr Twist)
To consider limited residential development in the parish (Cllr Valentine)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To approve the June payments and to note the current bank balance:
F Clampin £228.74 + £2.31 clerk’s salary & expenses (stamps)
Sidmouth Print defib leaflet copies, £171
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll play area grass cutting £65 (inv. 10149)
Village ward: Cllr C Hall (Chair), Cllr D Valentine, Cllr M Walker, Cllr A Rowe
Vale ward: Cllr J Twist, Cllr J Fowles
In attendance: Cllr Alasdair Bruce (EDDC), Carly Wyman (Jurassic Fibre), Fiona Clampin (clerk)
Apologies for absence: Cllr P Orchard, Cllr Phil Twiss (DCC), PCSO Darren England
1/22 To elect a Chair
Cllr Valentine nominated Cllr Hall for election as Chair for 2022/23. This nomination was seconded by Cllr Rowe. A roll call of members present at the meeting was then taken. It was then resolved by a unanimous decision that Cllr Hall be elected Chair for 2022/23 of Gittisham Parish Council.
2/22 To elect a Vice Chair
Cllr Valentine nominated Cllr Twist for election as Vice Chair for 2022/23. This nomination was seconded by Cllr Walker. A roll call of members present at the meeting was then taken. It was then resolved by a unanimous decision that Cllr Twist be elected Vice Chair for 2022/23 of Gittisham Parish Council.
3/22 To receive the Chair’s and Vice Chair’s declaration of Acceptance of Office
In accordance with Section 83 of the Local Government Act 1972, Cllr Hall & Cllr Twist made a Declaration of Acceptance of Office.
4/22 To accept and approve apologies
Apologies were received and accepted.
5/22 To confirm the minutes of the Ordinary meeting held 7th April 2022
The minutes of the Ordinary meeting held on 7th April 2022 were confirmed and signed by the Chair.
March 2022: 1 x anti-social behaviour, Laburnum Close.
7/22 To receive declarations of interest
None. Cllr Fowles added that her husband is now a Honiton town councillor.
8/22 To consider actions from the last meeting not otherwise on the agenda
Cllr Valentine said he was continuing to monitor EDDC’s strategic planning committee meetings, and he thought it would be later this year before EDDC would be in a position to determine what land would be included for new sites.
The Chair said she had been in touch with Grainger, regarding the state of one of their properties which is home to a parishioner who will be returning there after a spell in hospital. She said the company would be carrying out maintenance work to ensure it would be up to standard.
Following the damage to the play area fence and the telephone box in Gittisham village in April, the clerk said she had requested three quotes for the fence. Two companies have quoted to replace the glass. Cllr Rowe said he would investigate costs for the piece of glass.
9/22 Reports from County Council and District Council representatives
In his absence, Cllr Twiss sent the following report: DCC has received reports that fraudsters are telephoning people, pretending to be from their local council, to con them into providing their bank details.
The callers refer to the government’s £150 council tax rebate, which was recently introduced to help people with their rising energy bills and for some people has not yet been paid out. Posing as a local council, they ask the person for their bank details. The DCC Trading Standards Team flagged the scam recently and said: “It’s a scam. Councils would never cold call and ask for your bank details to make the payment. Never give your bank details to a cold caller.”
As April to June brings warmer weather it can be a great time to enjoy outdoors activities, such as a walk in one of Devon’s national parks or a cycle along a coastal path. However, it also brings the peak of tick activity. Ticks are small spider-like creatures, which feed on the blood of host animals, including humans. They can vary in size, from the size of a small freckle to a baked bean. Some ticks can carry bacteria which pass diseases such as Lyme disease. Public health data shows cases of Lyme disease are significantly higher in Devon when compared with the rest of the country. Further information can be found at https://ukhsa.blog.gov.uk/2022/04/13/what-is lyme-disease-and-why-do-we-need-to-be-tick-aware/
Devon backs Freeport proposals
While there may well be a degree of, “how does this benefit us?” about the Devon Freeport project, the economic spin-off is likely to spread much further beyond its borders in to wider Devon in terms of research work and high value job creation. DCC has agreed its support for the development of the Plymouth and South Devon Freeport sites. The project has the potential to unlock £314 million of inward
investment,and create more than 3,500 jobs, building on the area’s global reputation for marine innovation and advanced engineering. Councillors backed proposals to borrow up to £15 million of capital investment to kickstart transport infrastructure schemes, vital to the project. And they approved DCC becoming a founder member of a company, limited by guarantee, to operate the Freeport, alongside South Hams District Council and Plymouth City Council. Three main sites have been identified to unlock 130 hectares of development land, to provide space for high value advanced manufacturing and logistics companies: Langage Energy Park, Sherford Employment Zone, and South Yard in Devonport.
Recognise the symptoms of scarlet fever and chickenpox
Parents and carers are being reminded of the symptoms of scarlet fever and chickenpox, following a rise in cases across the country. Levels for both are what we expect to see at this time of year, but there has been an increase compared with 2021, when coronavirus restrictions kept cases below average. Scarlet fever is usually a mild illness, but highly infectious. Symptoms include a sore throat, headache and fever, with a characteristic fine, pinkish or red body rash with a sandpapery feel. It’s important to contact your local GP or NHS 111 if you suspect scarlet fever as early treatment with antibiotics is important. Anyone diagnosed with scarlet fever should stay at home for at least 24 hours after the start of antibiotic treatment, to avoid spreading the infection to others. Chickenpox is also highly infectious, and has a characteristic rash, with vesicles on the face, spreading down the body to arms and legs. Generally a mild illness, it can be more severe in pregnant women and immunosuppressed individuals. People with chickenpox should remain at home until they are better and the rash has gone.
The BIG FIX returns!
The BIG FIX returns after a two year break, on Saturday 14th May, with one aim – to fix and breathe new life into as many broken things as possible! Skilled menders, fixers, tinkerers and tailors from all over the country will give their time and expertise for free to help fix items that might otherwise be thrown away. Broken clocks, jewellery, clothing and textiles, gardening equipment, broken electronics… they can all be brought in for repair. See https://www.recycledevon.org/reuse/repair-cafe for further information on repair cafes where coming soon locally is Honiton, in addition to those already in the Blackdown Hills, Broadhembury, Sidmouth and Axminster.
Cllr Bruce said full council met last week to discuss the issue of returning to in person meetings. Regrettably, the vote was for council to remain meeting via Zoom. The EDA believe that this is the way forward, regardless of COVID numbers, with carbon savings and better use of officer time and child care savings among the arguments presented to support this proposal. The Conservative group voted for a return to meeting in person. Cllr Bruce said he agreed with this because, whilst recognising some of the advantages of Zoom, he believed the democracy is best served by public debate in a physical forum. Council meetings are a formal affair which is not achieved by sitting in front of a computer screen with a cup of coffee and all the distractions of home life. There is also the issue of connectivity. If for whatever reason his signal goes down during a debate, he would be unable to influence the debate nor cast his vote. This denies him the right to discharge his duty as a councillor which he was elected to do, and for which he receives an allowance to offset extra expense. So, unless something dramatic occurs, East Devon District Council meetings will now remain on Zoom until October! Gittisham parish councillors resolved to support Cllr Bruce’s position on virtual meetings.
Not directly related to Gittiisham, but commuters from the village may notice the ‘beautification of our local railway stations after funding was secured by our county councillor and local groups. Monies will be spent on planting schemes to encourage pollinators and increase biodiversity, and Cllr Bruce said he had been asked in his beekeeping capacity to advise some of those involved on what plants to choose.
Jubilee Oak signs are being rolled out following the successful tree planting scheme headed up by the chair of EDDC.
10/22 To receive an update on the roll-out of superfast broadband by Jurassic Fibre
Carly Wyman introduced herself as the new Community Engagement Ambassador for the Devon area. She explained that a new design for the plan outlining how to bring fibre into Gittisham village has been finalized. The next step will involve approval by Combe Estate. Barring any delays, Ms Wyman said the roll-out could be completed in the next six months. Cllr Valentine requested information on how fibre would be brought to the village, eg along which route and where the poles will be sited. Ms Wyman said the intention would be to position them behind properties. She agreed to keep the parish council informed via the clerk.
Cllr Bruce & Carly Wyman left the meeting.
11/22 To consider the following street trading renewal applications:
a) The Codfather Fish & Chip Van, far end of Old Elm Road, Honiton, EX14 2YJ
Dates: RENEWAL – Annual Trader – Every Saturday
Times: 16:30 – 19:00
Members had no objection to a).
12/22 To consider a proposed Speed Limit Order for Weston, Honiton, Buckerell & Gittisham reference B18790-5922
Members had no objection to the proposed speed limit order. Members noted Cllr Orchard’s comment that the newly installed speed signs will have to be resited. At the bottom of the diagram the presently unadopted roads of Hayne Farm estate are scheduled to be 30mph.
13/22 To consider a Schedule 14 Application (made after January 2005 by the Trail Riders Fellowship) to upgrade Bridleway No. 9, Landscores Lane, to Byway Open to All Traffic, points A-B-C on the proposal map HIW/PROW/22/02
Members agreed that no further encouragement to off roaders illegally using bridleways, footpaths and private land was desirable at Westgate Common. If this application was allowed, it would give direct access to this area and a continuation of damage and intimidation. Members resolved to oppose this application.
14/22 To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices
22/0006/LBC Westgate Gittisham EX14 3AU – Change of use of part of paddock to habitable use and construction of 3 x bay garage/outbuilding. Cllr Orchard said he had reported this application as withdrawn at the March meeting. Mirror application submitted the same day ref 005/FUL and that was approved on 4th April.
22/0498/FUL – Shermans Farm Gittisham EX14 3AU – Construction of metal slurry store.
Approval standard time limit.
To receive an update on Highways
In his absence, Cllr Orchard reported that the closure on A35 Axminster Road did not take place as Highways England had “not completed their planning”. This will likely result in a closure later in the year, probably at the height of the tourist traffic!
Cllr Orchard added that spray graffiti has been appearing along Hayne Lane between Old Elm Rd and the river. Also around the Old Elm/Sidmouth Rd area. The grill on the Old Elm Road balancing pond has still not been cleared.
To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106
The Chair said she would look at a redesign for the play area, and members agreed it would be wise to revisit the list of items at the next meeting to ensure they were the most appropriate.
ACTION: Clerk to update Cllr Orchard.
To receive an update on public transport
Cllr Orchard said there was no update on this.
To consider the purchase of a defibrillator for the Hayne Farm development
Cllr Twist said she had circulated details of the leaflet designed to be distributed to all the homes on the Hayne Farm Estate, with a print run of 500 copies. The design and content was approved by parish councillors. Baker Estates took the defibrillator on 25th April, for installation on Wednesday 27th April. NB Since the meeting, the defibrillator has been installed.
To consider climate change measures within the parish
Cllr Twist reported that there had been no further update regarding the installation of an EV charging point in the village. However, EDDC has issued a car parking order amendment in relation to Electric Vehicle Parking Bays. No vehicle can park or wait in an EV charging bay unless the vehicle is an EV and it is connected to an EV charging point via a connecting lead and is being charged. The vehicle can only be left in the bay for the period required to charge the battery.
To consider parish council support for scam awareness and security
Cllr Twist said STOP SCAMS UK with its 159 short code number had generated 75,000 calls since it was launched in September 2021. 159 has now been upgraded to enable a major expansion of the service so it can accommodate an even larger number of the UK’s banks.
To consider limited residential development in the parish
Cllr Valentine said he welcomed the parish council’s ongoing support. There will be an AGM within the next month.
To consider the parish emergency plan
Cllr Orchard said there were no review matters to update the document. Members resolved to approve the plan and review in 12 months.
To consider the refurbishment and maintenance of the village play area
Cllr Walker said she had moved one of the benches to stop it from rotting in its previous location. She added that the owners of Eveleighs adjacent to the play area were inspecting the fence. Members agreed the items highlighted in RoSPA’s annual safety report would need attending to, and Cllr Walker said she would speak to Len Abbott about this.
ACTION: Clerk to remind Trim Plants in the autumn about the crab apple tree.
ACTION: Cllr Walker to discuss play area inspection report with Len Abbott.
To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish
Cllr Walker said she would pass on the parish council’s thanks to the lengthsman for cutting back the brambles on the left hand side of the link road beyond the Forge heading east, as the growth had made walking difficult.
15/22 To receive a report from the Chair
The Chair said the Ukrainian couple was settling into the parish, and added that other sponsors had offered to host other Ukrainian refugees.
16/22 To consider and adopt the parish council’s standing orders
Members resolved to adopt the parish council’s standing orders.
17/22 To approve the May payments and to note the current bank balance
It was resolved to approve the following payments:
1158 F J Clampin £226.86 Clerk’s salary & expenses (card)
1059 Playsafety Ltd £109.20 Annual play area safety inspection
1160 Michael Poll £65 Grass cutting, inv. ref. 10138
1161 Michael Poll £65 Grass cutting, inv. ref. 10145
1162 DALC £36 Being a Good Councillor, 2 x sessions @£18 each inc. VAT
1163 Community First £420.44 Parish council annual insurance policy
1164 Parish hall £30 Hall hire, Feb-April 2022
1165 Parish hall £500 Jubilee events [receipts to be provided]
1166 Solar Centre £139.98 Solar lights for two bus shelters
Members resolved to approve the clerk’s request to readdress cheque no. 1156 to her, as she had paid for the domain name renewal by personal credit card. (Following the meeting the clerk circulated details of this payment to members.) Parish councillors also resolved to approve a three year long term agreement for the parish council insurance with Community First, as well as the increase in pension contributions for the clerk in line with the salary increase approved in April 2022 (minute ref. 208/21). Members were informed that the current bank balance stands at £23,672.63 (which includes approximately £7,000 in the business reserve account).
18/22 To consider Parish Council support for the Queen’s platinum jubilee, and any funding opportunities
The Chair said excellent progress had been made so far on this project. Local companies have offered to get involved, including a bench from Combe Garden centre, 70 souvenir drinks bottles for all the parish children from CMC Garage, the oak tree from EDDC, £100 from Blamphayne Saw Mills towards the disco, with the Parish Council £500 donation making up the other £50. The village hall committee will use the remaining £450 for the bar and cream teas, and a barbecue if remaining funds allow.
ACTION: All members to make residents aware of the jubilee weekend events.
19/22 To consider upgrading the parish bus shelters
The Chair said a working party could be convened after the summer to refurbish the bus shelters. Cllr Rowe presented three quotes for solar lights, and members resolved to approve those provided by Solar Centre for £69.99 each inc. VAT.
20/22 To consider changes to the parish council’s banking policy
The clerk said Nat West had referred her to their website to download a new mandate.
21/22 Clerk’s Report
None.
22/22 For information only; items for the forward agenda
Platinum Jubilee activities; internet banking policy, annual accounts and governance statement.
23/22 To consider any late entry correspondence
Cllr Rowe said he had observed a man on the Honiton link road with a theodolite surveying to do with the industrial land.
24/22 Date of next two meetings
Thursday 9th Juneand Thursday 7th July 2022 at 7.30pm in the village hall.
There being no further business, the meeting closed at 2120 hrs.
NOTICE OF ANNUAL PARISH MEETING FOR GITTISHAM PARISH
NOTICE IS HEREBY GIVEN THAT
The Annual Assembly of the Parish Meeting for Gittisham will be held on Thursday 12th May 2022 at 7.30pm
The meeting will be open to the public.
Annual Parish Meeting Agenda
Introduction by Council Chair
Apologies for absence
Report on the Council’s activities in 2021/22 by the Council Chair
Annual Police Report
County and District representatives’ reports
Reports by village organisations
To consider any matters raised by residents.
Annual Council Meeting Agenda
6th May 2022
Members of Gittisham Parish Council
You are hereby summoned to attend the Annual Council Meeting to be held in Gittisham Village Hall on Thursday 12th May 2022 commencing at 7.30pm (following the Annual Parish Meeting) to discuss items on the Agenda and to make resolutions as appropriate.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To elect a Chair
To elect a Vice Chair
To receive the Chair’s & Vice Chair’s declaration of Acceptance of Office
To accept and approve apologies
To confirm the Minutes of the Ordinary meeting held on 7th April 2022
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To receive an update on the roll-out of superfast broadband by Jurassic Fibre
To consider the following street trading renewal application:
a) The Codfather Fish & Chip Van, far end of Old Elm Road, Honiton, EX14 2YJ
Dates: RENEWAL – Annual Trader – Every Saturday
Times: 16:30 – 19:00
To consider a proposed Speed Limit Order for Weston, Honiton, Buckerell & Gittisham reference B18790-5922
To consider a Schedule 14 Application (made after January 2005 by the Trail Riders Fellowship) to upgrade Bridleway No. 9, Landscores Lane, to Byway Open to All Traffic, points A-B-C on the proposal map HIW/PROW/22/02
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
To receive an update on public transport (Cllr Orchard)
To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
To consider climate change measures within the parish (Cllr Twist)
To consider parish council support for scam awareness and security (Cllr Twist)
To consider limited residential development in the parish (Cllr Valentine)
To consider the parish emergency plan (Cllr Valentine / Cllr Orchard)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To consider and adopt the parish council’s standing orders
To approve the May payments and to note the current bank balance:
F Clampin £228.74 + £1.70 clerk’s salary & expenses (stamps)
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll play area grass cutting £65 (inv. 10133)
Michael Poll play area grass cutting £65 (inv. 10138)
Michael Poll play area grass cutting £65 (inv. 10145)
RoSPA play area safety inspection £109.20
Gittisham Village Hall £30
Insurance tbc
NEST (clerk’s pension) £22.86
To consider Parish Council support for the Queen’s platinum jubilee, and any funding opportunities
To consider upgrading the parish bus shelters
To consider changes to the parish council’s banking policy
Clerk’s report
For information only; items for the forward agenda
To consider any late entry correspondence
To note the date of the next two meetings, Thursday 9th June and Thursday 7th July 2022 at 7.30pm.
The other member of the public suggested planting a tree or bush in the rookery to commemorate the Queen’s Platinum Jubilee.
195/21 To accept and approve apologies
Apologies were received and accepted.
196/21 To confirm the minutes of the meeting held 3rd March 2022
The minutes of the meeting held on 3rd March were confirmed and signed by the Chair.
197/21 To receive the Beat Manager’s Report
Feb 2021: 1 x violence & sexual offences, Cypress Close
198/21 To receive declarations of interest
None.
199/21 To consider actions from the last meeting not otherwise on the agenda
Cllr Valentine reported that EDDC had not yet considered the proposed land allocations as part of the emerging Local Plan, and has invited further offers. He was concerned that the district council may start to consider sites previously considered unsuitable.
200/21 To receive reports from County Council and District Council representatives
COVID updates
Cllr Twiss said there is understandably some confusion with a number of matters relating to the COVID pandemic, as we move in to a largely open society once again. As we enter April, so did a new phase of living with COVID-19, where the virus will be managed like other respiratory illnesses. But the pandemic is clearly not over, and how COVID-19 will develop over time remains uncertain, so we all still have a part to play in helping keep ourselves and each other safe and protected.
The government has published important advice for people with symptoms of respiratory infections, such as COVID-19; people with a positive COVID-19 test result and their contacts; and advice on safer behaviours for everyone. Cllr Twiss circulated a separate summary sheet setting out guidance and advice for all of us, with thanks to Devon CCG and DCC Public Health Teams for their contributions.
The following and other information may be helpful, he said, particularly with regard to vaccination, booster vaccinations and eligible groups:
Vaccinations for all 5-11s began on 5 April. Spring boosters are available for over 75’s, residents in a care home for older adults, and people aged 12 and over who are immune-suppressed (have a weakened immune system) including patients with chronic leukaemia or lymphoma, and those who have had immune-suppressive treatment following an organ transplant or have had radiotherapy or chemotherapy.
Free general Covid-19 testing has ended, but some people are still eligible. In Devon, a total of 2,716,251 doses were given between 8 December 2020 and 27 March 2022. This includes 994,896 first doses, 943,496 second doses and 777,859 first boosters/third doses.
The Health and Social Care Secretary has announced that people at risk of serious illness from COVID-19, and eligible for treatments, will continue to get free tests to use if they develop symptoms, along with NHS and adult social care staff and those in other high-risk settings. Under the plans free symptomatic testing will be provided for: a) patients in hospital, where a PCR test is required for their care and to provide access to treatments and support ongoing clinical surveillance for new variants; b) people who are eligible for community COVID-19 treatments because they are at higher risk of getting seriously ill from COVID19. People in this group will be contacted directly; c) people living or working in some high-risk settings.
Booster vaccination – people who are 75 before the end of June can book appointments in advance; however they should not be vaccinated until they have had their 75th birthday. People do not need to wait to be contacted before coming forward. (The best time to have the booster is around 6 months after the previous booster, although the minimum interval is 3 months.) Appointments can be booked via the NHS National Booking System.
Ukraine
Cllr Twiss said events in Ukraine and the awful news we see and hear on a daily bass are never far from anyone and the impact is felt by all of us and Devon stands with Ukraine. Local authorities across the county are supporting local residents who want to provide sanctuary to the Ukrainian refugees who have been forced to flee their homes and the dedicated DCC web site at https://www.devon.gov.uk/supporting-ukraine/ is regularly updated with the latest news on how residents can help. DCC is now receiving the latest information from the government on the Devon sponsors who have registered, and are carrying out DBS checks on the sponsor families. And Devon’s district authorities are using a common approach to assess each sponsor’s accommodation, which will help better assess any potential safeguarding risks.
This initial phase of the Homes for Ukraine scheme is designed to supplement the Ukraine Family Visa for people in the UK to support friends and colleagues. We are now seeing several hundred people in Devon being matched and, following permission to travel, we will start to see those families arrive in Devon.
The situation is evolving quickly, with updated guidance coming through from government daily, but all ‘Team Devon’ partners are working together to develop a rapid response. Anyone who is interested in offering accommodation can register their interest via the government website at https://www.gov.uk/register-interest-homes-ukraine – Local Sponsorship Scheme for Ukraine. The link also contains some frequently asked questions (FAQs) for would-be accommodation providers (sponsors).
Those wishing to offer donations on the ground are advised to make financial contributions, particularly to the Disasters Emergency Committee at https://www.dec.org.uk/
Voluntary Sector, grants and funding
The voluntary sector plays an increasingly important part in our everyday lives, but in many cases requires funding and grants to survive, which can be something of a minefield, particularly for new enterprises.
A good starting point is the DCC Funding News, where you can sign up for regular online updates and another particularly helpful source of information at which to begin can be found at https://www.devon.gov.uk/fundingnews/useful-links/
Cllr Twiss said the Rural Services Network was another valuable resource in pointing people and organisations in the right direction, and he encouraged members to sign up for the newsletter. This month’s digest, which can be found at https://rsnonline.org.uk/rural-funding-digest-april-2022 has a mixed bag of ‘something for everyone’.
Cllr Twiss said the attenuation pond was on EDDC’s radar; Cllr Orchard warned that the level is rising.
Cllr Bruce said that after three attempts to get a response from EDDC regarding the Church Mead garages, an update had come through this morning, as follows:
“Dear Alasdair
Thank you for your email. I can confirm that the Allocations team have visited the garages with a view to ascertaining whether or not they are in a decent enough condition to let. A request was made to the Property & Assets team on 18th March requesting an inspection. My colleague Graham Baker, Property & Asset manager, will update you when a date has been arranged for the inspection, which will be necessary in order for a decision to be made.” Cllr Bruce said he would update as soon as he had any news.
Although not directly affecting Gittisham, Cllr Bruce said he was saddened to see an attempt to garner favour with the electorate from the controlling party a week or so back. An extraordinary full council meeting was called to discuss just one item, the redesigning of a single car park in Sidmouth to a shoppers-only car park. It was passed, despite no evidence being presented as to why only in Sidmouth and not other towns in east Devon were worthy of consideration. This was an overtly political move in his opinion, and does a grave disservice to all our other towns he said.
Cllr Bruce said a number of ward members had been in touch regarding the low flying by Western Power helicopters, centred on the standing charge levy. He had contacted our respective MPs, and Simon Jupp has agreed to investigate why helicopters are being used when drones would be cheaper.
Cllr Bruce said he wished Mr and Mrs Stansell well in their renewed planning application, adding that he was unsure how it would progress unless their agent has managed to address the concerns raised by planning at the last attempt.
Meeting in person at district council is still not happening despite the rest of the country getting back to the new normal, Cllr Bruce reported, and a promise by the chair to regularly review the situation. Cllr Bruce said he would continue to press for this to change as it has been shown to greatly hamper the smooth running of the council for all of us.
In his absence, Cllr Jake Bonetta wished everybody a happy Easter and said he hoped to resume regular reports ready for the next meeting.
Cllrs Twiss and Bruce left the meeting.
201/21 To receive an update on the roll-out of superfast broadband by Jurassic Fibre
The clerk said Jurassic had been obliged to cancel because of staff sickness. Before leaving, Cllr Twiss said he had been assured the village was cabled, but members said they had not seen any Jurassic staff working on this. Cllr Twiss agreed to ask Matt Galley at JF for an accurate picture of the situation.
202/21 To consider the following planning applications:
22/0498/FUL Shermans Farm Gittisham EX14 3AU – Construction of metal slurry store
22/0195/VAR Land SW side of Weston Lane EX14 3NY – Removal of Condition no.2 & 3 of Secretary of State’s Appeal Decision ref: APP/U1105/C/16/3146168-73 dated 14/07/2017 (East Devon ref: 13/1661/FUL dated 04/02/2014) to allow for permanent use of the land for the siting of a mobile home and touring caravans and their use for residential purposes.
Members had no objection to a). Regarding b), members discussed at length the application. Councillors took a vote on the removal of conditions, the result of which was 5:2. It was resolved to object to the removal of conditions 2 & 3. They expressed support for traveller sites in the community and urged EDDC to do more, but the PC was not able to support this application because of a risk of flooding and the likelihood that climate change will make flooding worse in future.
203/21 To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices
21/2882/LBC Westgate Gittisham EX14 3AU – Installation of Tortoise fireboxes, flue liners, terracotta twin wall liner to top of chimney and bird guard. Approval with conditions.
22/0107/FUL Blamphayne Sawmill Gittisham EX14 3AN – Extension to existing Machinery Store. Approval with conditions.
To receive an update on Highways
Cllr Orchard said there was no update this month.
To consider plans for expenditure in the parish under the Community Infrastructure Levy & S106
The Chair said she would look at the proposals to see if any modifications could be made that would make it easier to secure contractors.
To receive an update on public transport
Cllr Orchard said the Vale bus shelter is still being abused to the detriment of bus passengers. All items have been removed. Cllr Valentine added that some buses are still avoiding the village, and the Chair said people should report this on the village WhatsApp group so there was a log of issues.
To consider the purchase of a defibrillator for the Hayne Farm development
Cllr Twist said all parties had now signed the host agreement. A leaflet for all Hayne Farm residents explaining how to use it once it is installed is in production. The defibrillator and its cabinet are still sitting in Cllr Twist’s hallway, until the exact location is identified.
One member of the public left the meeting.
To consider climate change measures within the parish, including rewilding proposals for land in the parish
Cllr Twist reported that Devon Climate Emergency is running a public consultation until 14th April. Cllr Rowe said there was no update from EDDC’s Countryside team.
To consider parish council support for scam awareness and security
Cllr Twist said there had been numerous scam alerts sent out regarding Ukraine, lateral flow tests, HMRC and subscription refunds. She said BBC 1’s three-week series “Scam Interceptors” is worth watching. It shows how persistent and convincing scammers can be.
To consider limited residential development in the parish
Cllr Valentine said there would be a board meeting w/c 11th April where the lack of progress would be discussed. He hoped to have more positive news next month.
To consider the refurbishment and maintenance of the village play area
Cllr Twist said the Hayne Farm play area was progressing, and the Chair reported that the new oak had been planted in Gittisham village play area to mark the Queen’s Platinum Jubilee. The other trees are doing well. Members discussed replacing the damaged oak, and it was agreed to replace it with an ornamental crab apple if space allows. The Chair said she had affixed additional ties to the top gate, as it was being left open. Cllr Walker will top up the hand sanitizer.
ACTION: Clerk to order crab apple from Trim Plants.
To consider work to be carried out by the lengthsman to maintain ditches and drains in the parish
Cllr Walker said the lengthsman had looked at the build-up of stones at the Riverside bridge and the build-up of silt at the village bridge bypass culvert. He advised that this was not the parish council’s role to dredge a river bed. Cllr Walker agreed to feed back that the vegetation and strimming should continue in this area. The Chair added that Hamish Hall would produce a report assessing the situation.
Cllr Walker agreed to discuss the fence bordering the play area with the owners of Eveleighs. The Chair asked if the lengthsman could cut back the brambles on the left hand side of the link road beyond the Forge heading east, as the growth makes walking difficult.
204/21 To receive a report from the Chair
The Chair said the parish was due to receive a Ukrainian couple imminently.
205/21 To consider upgrading the parish bus shelters
The Chair said the bus shelters could do with a fresh coat of paint, and she would report back with a proposed colour scheme. She encouraged members to suggest a suitable person to carry out the refurbishment, which will include the noticeboards, solar panels and sensor.
206/21 To consider changes to the parish council’s banking policy
This was deferred for discussion at the next parish council meeting.
207/21 To consider a review of remuneration of the parish lengthsman
Members resolved to raise the lengthsman’s remuneration by 3.5 per cent in line with the national increase. From 1st April 2022 the rate will be £14.50 / hr.
208/21 To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments
Members resolved to raise the clerk’s salary in line with NALC recommendations to £11.73 / hr, for the year 2021-22. The 2022-23 pay scales are yet to be determined.
209/21 To approve the April payments and to note the current bank balance
It was resolved to approve the following payments:
1150 F J Clampin £226.86 Clerk’s salary & expenses (card)
1151 F J Clampin £46.80 Clerk’s backdated pay increase for 2021-22
1152 Leonard Abbott £56 Lengthsman work, 4hrs Mar 2022 (@14/hr)
1153 Michael Poll £65 Grass cutting, inv. ref. 10133
1154 DALC £193.32 Annual subscription 2022-23
1155 34SP £95.40 Annual professional website hosting renewal, 16th April 2022
1156 34SP £15 Domain name hosting, 16th April 2022
The clerk said the first half of the precept for 2022/23 had been received. Members were informed that the current bank balance stands at £25,292.84 (which includes approximately £7,000 in the business reserve account).
210/21 To consider parish council support for the Queen’s Platinum Jubilee, and any funding opportunities
The Chair said the village hall committee would like to organise an event with cream teas and sandwiches. Members offered other suggestions, including a disco in the evening, a fancy dress competition for children, a tree planting, a commemorative coin for all children in the parish and a bench by the balancing pond in the Vale.
ACTION: Clerk to keep a file of funding opportunities and activities to support.
211/21 Clerk’s Report
The clerk outlined the situation regarding the likelihood of acquiring two new dog waste bins at Hayne Farm, having enquired with Baker Estates and EDDC; the stumbling block appears to be the emptying of any bins. Members discussed the possibility of resiting a litter bin currently in the Vale alongside the railway line, as these are often empty.
ACTION: Clerk to ask EDDC to inform her of any changes to dog waste bin policy, and request resiting of bin.
212/21 For information only; items for the forward agenda
Platinum Jubilee activities; internet banking policy; bus shelters upgrade.
213/21 To consider any late entry correspondence
The clerk agreed to pass on to the Chair contact details for Grainger, in connection with a parishioner returning to one of their rented homes after a spell in hospital.
214/21 Date of next two meetings. Thursday 12th May and Thursday 9th June at 7.30pm in the village hall.
There being no further business, the meeting closed at 2145 hrs.
A monthly Community Newsletter published by St. Michael’s Church and Gittisham Parish Council
April 2022 Edition 242
Farm Shop news – Jo Marker and team
It finally feels like spring is on the way. We have lots of exciting things happening at the Farm Shop.
As the weather improves so does our supply of seasonal local produce, our selection changes daily depending on what the local suppliers can offer. The butcher’s counter is as always stocked full of locally reared higher welfare meat. We have released a whole new range of meat boxes, and our selection of ready meals grows daily. We will be releasing our new BBQ boxes for the summer soon too. We are taking lots of orders for Easter meat, so if you are interested in something special for the weekend, please get in contact. Our telephone number is 01404 519093.
We have expanded our seating area in the café so we can now offer customers the option to sit in to enjoy a treat and a drink; we also have our courtyard of picnic tables to sit at. We have a whole new spring menu with lots more food items for you to enjoy, including daily lunch specials.
Fresh Fish at Combe has been open for 3 months now, and is proving to be very popular. Barry, a fisherman by trade, and his step-son Darcy are at the shop 6 days a week, serving a counter full of fish and shellfish either caught by Barry or from local Lyme Bay based boats. If you haven’t popped by to see Darcy and Barry about some locally sustainable caught fish, you should.
Our 24hr vending milk machine shed is proving very popular, offering organic non homogenised whole milk from Dorset. The vending machine has a selection of butter, cream, yoghurt, cheese and bottles. We also have our milkshake syrups with 6 flavours changing frequently. If 1L is too much for you, Hollis Mead have added on a ½ Litre option, so you can pop by and grab a cup of milkshake.
The shop and Fish Counter is open Tuesday – Saturday 9am -4:30pm ( 5:30pm on Thursdays) and Sundays 9am -1pm. The café will be open 9am – 3pm Tuesday – Saturday with food being served between 10am -2pm. Sundays 10am-12noon. We have plenty of Free Parking on site, with a couple of disabled spaces closer to the fish shop and shop. Hope to see you soon at Combe Farm Shop. Hayne Lane, Gittisham, Honiton, EX14 3PD.
Gittisham Cabaret evenings
On 1st and 2nd April the Village Hall rang out with laughter when a cast of villagers and friends put on a show for the first time in several years. Sarah Agg-Manning and Robert Baker masterminded the sketches and songs, Bill Griffiths and Hamish Hall were the infill between acts with their usual humorous double act. Sketches included a ‘ventriloquism’ piece with live dummy by Robert Baker and Juliet Nelson with interjection from Julia Barrett and Alex Rowe. A WW1 Morse code situation with Nick Chapman and Alex Rowe, May Puckey and Solenn Graeber performed a ’trapeze’ act with a little help from Pierre Graeber then the girls did a ‘synchronised swimming’ skit.
There were songs written by Mary Chilcott, Mark Sanders (including one about the shipping stations round the British Isles), Sarah Agg- Manning and Carol McCann with poems also written by Mark. A team of ladies Jo Tomlin, Carol Hall, Jayne Morgan, Marjory Madge, Vicky McLachlan, Maggie Walker and Clare Chapman performed an hilarious black and white ‘legs dance. It was remarkably funny and took a lot of practice. Maggie – alias Gertie of Gittisham – performed her rendition of the song ‘Where do you go to, my lovely?’. Nick Chapman accompanied the singers with his guitar and Juliet gave a marvellous ‘Mills and Boon’ rendition called ‘A doctor nurse romance’. How she did it without breaking into laughter I don’t know. The show ended with the whole cast singing ‘Covid we will mock you’ to the tune of we will rock you and had the audience joining in with the chorus. The stage manager was Robert Rowe with lighting and sound by brother Alex. Proceeds from the two evenings went to Village hall funds. Thank you to all who attended and took part and it is hoped to maybe have another go next year.
Pierre’s pop-up Sunday cafe, 10th April
Pierre’s popular cafe returns with home-made croissants, pains au chocolat, apricot Oranais and brioche “pain au lait”. Lunch will be soup, Chicken ” Basquaise” with three pintxos (Basque tapas) piperade and rice. For vegans, a vegan piperade with three vegan pintxos. Followed by Basque lemon and vanilla cake, Basque cherry and lemon cake, brownie and Date cake.
Always on second Sunday of the month. Bring your own drinks from 10am to 4pm. Thank you to Kings School Ottery St-Mary who gave me the opportunity to show their students the Oranais recipe. It was great fun.
Booking for lunch is advised. Eat in or take away. Please call or text Pierre on 07545 214940. Payment can be by either cash or card.
Queen’s Platinum Jubilee, 2nd-5th June 2022
The village hall committee are planning a celebratory street event on 5th June, details next month. If you are planning celebrations in your street/ close do please let the gazette know so you can have publicity.
Gittisham Gazette distribution
Hayne Farm and Gittisham Vale residents wishing to receive the Gazette by email can do so, or if they have no internet access they could be posted. It does not matter how many are emailed and several households have 2 copies. I put 25 copies in the Vale bus shelter and 5 copies in the Hayne Farm sales office as they very rarely get picked up as the office is open by appointment only. The Gazette can also be found on the Website https://gittisham.org.uk I apologise to those who do not get the Gazette and do my best to print as many as I can on my own printer. If you have a neighbour who doesn’t have access to the internet and you could print off a copy then many more could receive this publication. I do hope more residents from both the Vale and Hayne Farm will let me have their email addresses – you won’t be bombarded with other information other than the Gazette unless there is something that needs your attention from the Parish Council.
St Michael’s Church, Honiton Mission Community and 200 Club
St. Michael’s Gittisham
With the two retired clergy being out of action at the moment for the Mission Community some of the services are having to be changed around. On Palm Sunday we are not now having a Eucharist but will be having a lay-led service with hymns and short procession of palms at 11.00am. On Good Friday there will be a reflective service with hymns and prayers at 10.30 in church followed by hot cross buns and coffee in the parish room. Easter Sunday it is planned that we have a Eucharist, but as yet are not sure who will be taking it at 11.00am. To receive details for ongoing worship, Eucharistic and lay-led please contact me, Carol on 01404 851113 or email or Julia by email on or for those without internet ring her on 07763 111367 or 01404 850680. It will be lovely when we can have our beautiful kneelers out on display again. Now the days are better we try to have the church open most days in the week and as the weather is still cool and the birds are starting to nest (the swallows/martins love trying to use the church as their summer home) the door will remain closed but unlocked. If you find it closed (it is quite hard to open but keep trying) but if definitely locked and you would like to view or have prayer space please ring me Carol on 01404 851113 or Julia on 01404 850680 and hopefully one of us will be home to unlock.
Annual PCC Meeting
A forward notice that the annual parochial church meeting for St Michael’s will be held in church on Thursday 28th April at 7pm. Everyone welcome to attend and hear the annual reports from the treasurer. Ian, after many years is stepping down due to health reasons, and a new treasurer will be appointed. Christine Broom, our electoral roll officer, will be adding anyone who wishes to come onto the roll. We should hear plans for the forthcoming year. Refreshments will be served between the APCM and PCC meetings.
Telephone Service on first Sunday of the month
This is a free service starting at 11am all you need to do is, a little before 11.00 dial 0800 651 0080 you will be asked for the code 3299789 and press the hash # key (they call it the £ sign), you will then be asked to say your name and press the hash # key again, you will then be in the ‘congregation’. Julia usually delegates participants to join in with some of the components (collect, affirmation, readings etc.) If you would like to join the service please let either Julia – 01404 850680 / 07763 111367 or Carol know on 01404 851113 / 07746 409142 so we can deliver the service sheet to you. If you press the speakerphone button, you don’t have to hold the phone to your ear. This service is not likely to be every month nowadays as some of the participants do now come to the church in the better weather.
Honiton Mission Community
Honiton St Paul’s weekly services continue at 11.00am. The website (honitoncofe.org) is updated regularly and has news about services and the latest guidelines on the Covid regulations. There is also a link to the Gittisham website. The monthly Mission Community newsletter Around the Parishes is available by email or post from the Parish Office; see below for details. As our MC churches are now having their own services, Sunday Morning Eucharistic Worship at 11.00am, in St. Paul’s is being live streamed. If you would like to join this service do please contact Rev’d Sue or the Parish Office by emailing or and the link will be forwarded. Alternatively, ring the Parish office to book your place in person, on 01404 44035. Messages will be replied to when someone is available. Mollie the Church administrator is there on Tuesdays. The ‘virtual’ Eucharist is at 6.30pm; details from Rev’d Sue.
At St Paul’s, coffee and biscuits are served in church on Tuesdays and Saturdays. They are currently free of charge but donations are welcomed for Vaccine Aid or church funds. However during each Wednesday in Lent simple lunches are being offered from 12.00 to 1.30 and donations will be going to Water Aid. On Holy Saturday 16th April there is a special service at 8.00pm when the Pascal Candles are blessed.
200 Club
March was the time to renew your subscriptions for the season 2022/2023 April to March. Numbers are available if you would like to join the church’s 200 club which is one way of funding the upkeep so necessary with this old church which takes a lot to keep it heated and watertight, keeping the churchyard in good order and kind to nature, please ring me, Carol on 01404 851113. I can send an application form. The cost is £12 per number per year. The draw takes place at the beginning of each month with 5 prizes of £40.00, £20.00, £15.00, £10.00 and £5.00. Twice a year there is a 6-monthly prize of £48 (March and September). Payment can be made by cheque or cash or Standing Order, there is a form for your bank. I can email both the application and Standing order forms if required, please let me know 01404 851113 / or write to 3 School House Cottages, Gittisham, EX14 3AH.
Editor/Distributor: Carol McCann 01404 851113 / 0794 6409142 .
If you have events or news items including pictures, for inclusion in the gazette from the village, the Vale or Hayne Farm Estate, do please email it to Carol as early as possible. Copy date for the May edition is 3rd May. The parish council is not meeting until 12th May, so the gazette will appear around 14th or 15th.
Round East Devon 64 Mile Ultra Marathon. Saturday 30th April 2022
The East Devon Round is an annual trail ultra-marathon which occurs on the Saturday of the 1st May Bank Holiday each year. This is a small local event with around 100 entrants, and this year is occurring on Saturday April 30th. It is based out of Offwell Village Hall and comprises of 64 miles (2022 route), 10,000 feet of climbing, and links both the East Devon Area of Outstanding Natural Beauty (AONB) and the Blackdown Hills AONB plus the Jurassic Coast World Heritage Site in one incredible day of running. (Fastest time for 2021 11hrs 46mins and last finisher 21 hrs 58 mins).There will be marking tape in places to help runners stay on course, which will be collected in as soon as possible once the runners have gone through. The route aims to showcase some of the highlights of East Devon; and passes near or through Offwell, Cotleigh, Dalwood, Axminster, Lyme Regis, Seaton, Sidbury, Gittisham, Honiton, Dunkeswell, Luppitt and Combe Raleigh. This year we are raising funds for Combe Raleigh Playgroup, Offwell Village School and the Rich Wigram NZ Farming Scholarship.
Gittisham Flower & Produce Show
Calling all buckets! Have you still got your potato bucket for the Gittisham Flower and Produce Show? If so, now is the time to retrieve and clean them in preparation for planting in April. Collect your seed potato from 7th April from Sue and David Fallows, Parkers, Gittisham EX14 3AS (telephone 01404 850922) – £1 per entry. For those who did not participate last year, join in the fun, a bucket and seed potato are provided for just £1. Buckets are emptied and weighed during the show on 6th August. Entries from all ages very welcome.
If you have a bucket and will not be entering the competition, please return it to Sue and David for recycling to another entrant. If you have lost your bucket, please contact Sue and David who can replace your bucket but will require a contribution towards the cost.
FLOWER SHOW LIST OF CLASSES. FULL SCHEDULE WITH INFORMATION FROM SUE OR DAVID FALLOWS 01404 850922.
SECTION “A” VEGETABLES
3 White potatoes
3 Coloured potatoes
1 Cabbage (any variety)
1 Lettuce (any variety)
5 Spring Onions
5 Onion sets
6 Shallots
6 Sprays of Parsley
3 Beetroot
3 Carrots (any variety)
6 Pods of Broad beans
6 Pods of Peas
A pair of Cucumbers
5 Tomatoes
5 Cherry tomatoes
3 Courgettes under 6”
6 Runner beans
2 Parsnips
3 Sticks of Rhubarb
4 different culinary herbs (not parsley) in a jam jar
The longest runner bean SECTION “B” FLOWERS Classes 24-28 to be presented in a clear glass jar (NOT A VASE)
Any flowering plant (pot not exceeding 8”)
5 pansy heads floating in clear water in a clear glass bowl
1 Spike Gladioli
3 Dahlias
6 Stems of Sweet peas
4 stems of different cut flowers
1 Specimen Rose
An arrangement of garden flowers on the theme of the Platinum Jubilee, not exceeding 16” or 40cm in any direction.
SECTION “C” HOMECRAFT 30 Chocolate Swiss roll– as attached recipe 31 5 shortcrust sausage rolls 32 A malt loaf – as attached recipe 33 Jar of Raspberry Jam 34 Jar of chutney (any variety) 35 A photo of a Devon Coastal Scene (photo not exceeding 6”x8”) 36 A handmade knitted or crocheted scarf 37 A Homemade Toy Boat max length 30cm (must float) 38 A Homemade Jubilee Card 39 MEN ONLY – A Banana Loaf -as attached recipe SPECIAL CLASS: Potatoes in a bucket – potatoes can be collected from Sue and David Fallows, Parkers East, Gittisham EX14 3AS, 01404 850922 on or after 7th April 2022 SECTION “D” CHILDREN’S CLASSES Up to 6 years 40 A Painting or Drawing of a queen 41 A Necklace made from sweets 42 4 Squares of Rocky Road 6 – 11 years
A Photo of a still life of 3 pieces of fruit (max photo size 6”x8”)
A Royal Crown
4 Cheese Scones ENJOY GARDENING? Gittisham Flower and Produce Show Committee would welcome some additional members. No experience necessary, just a willing pair of hands. The show takes place annually on the first Saturday in August and we meet one evening in April to arrange the event. Please contact Angie on telephone 01404 45101 or email Thank you.
You are hereby summoned to attend the April Parish Council Meeting to be held in Gittisham Village Hall on Thursday 7th April 2022 commencing at 7.30pm to discuss items on the Agenda and to make resolutions as appropriate.
If any member of the public wishes to join by Zoom, please contact the clerk.
Prior to the start of the meeting a period of 15 minutes is allowed to permit any resident to bring appropriate matters to the notice of the Council. Please contact the clerk if you would like to do this, preferably by email in advance of the meeting, with a question you wish to be raised with Councillors on your behalf.
To accept and approve apologies
To confirm the Minutes of the meeting held on 3rd March 2022
To receive the Beat Manager’s report
To receive declarations of interest
To consider actions from last meeting not otherwise on the agenda
To receive reports from County Council and District Council representatives
To receive an update on the roll-out of superfast broadband by Jurassic Fibre
To consider the following planning applications:
22/0498/FUL Shermans Farm Gittisham EX14 3AU – Construction of metal slurry store
22/0195/VAR Land SW side of Weston Lane EX14 3NY – Removal of Condition No. 2 and 3 of Secretary of State’s Appeal Decisions ref. APP/U1105/C/16/3146168-73 dated 14/07/2017 (East Devon ref: 13/1661/FUL dated 04/02/2014) to allow for permanent use of the land for the siting of a mobile home and touring caravans and their use for residential purposes
To receive reports from councillors on areas of responsibility and actions since the last meeting:
To note the latest planning decision notices (Cllr Orchard)
To receive an update on highways (Cllr Orchard)
To consider plans for expenditure in the parish under the Community Infrastructure Levy and S106 (Cllr Orchard)
To receive an update on public transport (Cllr Orchard)
To consider the purchase of a defibrillator for the Hayne Farm development (Cllr Twist)
To consider climate change measures within the parish (Cllr Twist) inc rewilding proposals for land in the parish (Cllr Rowe)
To consider parish council support for scam awareness and security (Cllr Twist)
To consider limited residential development in the parish (Cllr Valentine)
To consider the refurbishment and maintenance of the village play area (Cllr Walker)
To consider work to be carried out by the lengthsman to maintain drains and ditches in the parish (Cllr Walker)
To receive a report from the Chair
To consider upgrading the parish bus shelters
To consider changes to the parish council’s banking policy
To consider a review of remuneration of the parish lengthsman
To consider a review of remuneration of the parish clerk in line with the annual NALC salary scales, and associated pension payments
To approve the April payments and to note the current bank balance:
F Clampin £224.86 clerk’s salary & expenses £2 (card)
F Clampin £46.80 backdated pay increase for 2021-22
Len Abbott lengthsman work, £tbc
Len Abbott expenses £tbc
Michael Poll play area grass cutting (£65)
DALC annual subscription £193.32
RoSPA play area inspection £tbc
34SP Website hosting £95.40
34SP domain name registration £15
Trim Plants £tbc oak tree
NEST (clerk’s pension) £22.48
16. To consider Parish Council support for the Queen’s platinum jubilee, and any funding opportunities
17. Clerk’s report
18. For information only; items for the forward agenda
19. To consider any late entry correspondence
20. To note the date of the next two meetings, May & June 2022 tbc at 7.30pm in the village hall.
F J Clampin – Clerk
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